City Council Packet - 08/23/1983 1' I G A R D C I T Y C 0 U N C I L
SPECIAL MEETING MINUTES - AUGUST 23, 1983 - 7:30 P.M.
1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilors: Tom Brian, John
Cook, Kenneth Scheckla, and Ima Scott (arriving at 7:40
P.M.) ; City Staff: Doris Hartig, City Recorder and Bob Jean,
City Administrator.
2. ADMINIST'RATOR'S REVIEW
Mayor Bishop noted City Administrator's letter of August 23, 1983 requesting
his performance review be held in open session and that this meeting was open
to the public. He further requested Council to announce for the record their
ratings under major goals/projects from the last review and then hear comments
from each Council member regarding their evaluation.
Councilors Scheckla and Scott expressed their displeasure that the City
Administrator had not announced earlier the meeting was open to the
public. City Administrator responded he had not made up his mind until
today.
Council then rated major goals/projects from last review period and
performance dimensions. The average of the ratings is as follows:
Goals/Projects
Space Needs II 75.0
Comprehensive Plan & Development Code 82.6
Codes Enforcement (Within Resources) 71.2
TMEA/TPOA Contracts 75.8
Performance Evaluations/Merit System 62.4
Monitor CATV Progress & Reports 85.8
LIDS: 72nd/Ash-Pacific/Dartmouth 68.6
Intergovernmental Relations 78.8
Personnel Rules Update & Benefits Revision 83.6
Work Programs (Project & Routine) 87.0
Perforr, -ce Measurement Indicators 75.0
Reports and Presentations 70.0
Productivity & Team Building (Start PBO) 67.6
Cost Containment/Cost Consciousness 75.0
Performance Dimensions
Oral Communications 2.6
Written Communications 3.2
Leadership/Initiative 3.4
Problem Solving/Decision Making 3.2
Innovation/Ingenuity/Creativity 4.0
Planning/Organization 3.0
Interpersonal Sensitivity 2.6
Management Control 3.2
Adaptability/Flexibility/Stress Tolerance 3.4
Resource Utilization/Economy 3.2
(1=Unsatisfactory; 2=Needs Improvement ; 3=Satisfactory; 4=Good;
S=Excellent)
PAGE 1 - COUNCIL MINUTES - AUGUST 23, 1983
Councilors then expressed their personal viewpoint and reasons for
ratings, citing various examples regarding City Administrator's
performance. Councilors Scott and Scheckla gave the lower performance
reviews with Councilors Brian, Cook and Mayor Bishop giving the highest
marks.
Councilor Scott commented on oral and writ-ten communications, problem
solving, decision making, especially noting the "A" levy issue, management
control, sensitivity, use of attorney's time and economic issues.
Councilor Scheckla spoke to the City's intergovernmental relationships,
department head residency requirements, attorney fees, communications with
Council, the handling of the "A" levy, team building, personnel
management, codes enforcement and Council groundruies.
Councilor Cook read several articles from the elected official's handbook
commenting he had used this as a guide when evaluating the City
Administrator. He spoke to team work, goals to keep Tigard growing, oral
communications, cost containment, space needs and LID policy.
Councilor Brian's review was based on space needs study, general progress
on Council goals, work produced with lower resources, oral communications.
Mayor Bishop supported Councilors Cook and Brian's remarks with additional
comments regarding involvement of volunteers, public relations,
newsletter, interpersonal sensitivity, stress, and leadership qualities.
Council and City Administrator discussed transition period when Mayor
resigns office and the possibility of holding a workshop with a
facilitator to assist Council in working together as a team. No decisions
were made regarding this discussion.
City Administrator requested Council's help in setting out his role and
responsibilities.
3. ADMINISTRATOR'S SALARY AND COMPENSATION
City Administrator reviewed his 8/12/83 letter to Council and the proposed
revisions to his contract. He noted no adjustment in his salary for the
past 18 months and that the salary was below market value.
Councilor Brian suggested a 5% salary adjustment retroactive to July 1,
1983; approve the $115,000 group term life insurance through the ICMA Life
Insurance Program and the $25,000 policy would be dropped. The deferred
compensation proposal be setover until March of 1984. Effective March 1,
1984 provide for a 3% increase on salary. Councilor Brian commented he
felt this suggestion was reasonable and merited.
Council discussion followed regarding total compensation and job market
value.
Motion by Councilor Cook, seconded by Councilor Brian to revise the
{ resolution per the figures as suggested by Councilor Brian and bring back
for August 29, 1983 meeting.
PAGE 2 - COUNCIL MINUTES - AUGUST 23, 1983
e '
Motion passed by 3-2 vote with Councilors Scheckla and Scott voting NAY.
MEETING RECESSED AT 9:35 P.M.
4. EXECUTIVE SESSION - Council went into Executive Session at 9:35 P.M. under
the provisions of ORS 192.660 (1) A & B to discuss employment of public
officer, employee, staff member or individual.
5. ADJOURNMENT - 9:50 P.M.
City ecorder -'City Af Tigard
�I
ATTEST:
Mayor - City of Tigard
(DH:lw/0398A)
PAGE 3 - COUNCIL MINUTES - AUGUST 23, 1983