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City Council Packet - 04/18/1983 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an SPECIAL MEETING AGENDA agenda item needs to sign on the appropriate APRIL 18, 1983, 7:30 P.M. sign-up sheets). If no sheet is available, FOWLER JUNIOR HIGH ask to be recognized by the Chair. Non-agenda LECTURE ROOM items are asked to bL kept to 2 minutes or Less and are heard at the discretion of the Chair. 1. SPECIAL MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance t 1.3 Call To Staff, Council & Audience For Non-Agenda Items Under Open Agenda 2. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by Council for discussion and separate action. Motion to: 2.1 Approve Council Minutes, February 23, 28, March 2, 7, 9, 14, 16, 21, 28, 1983 6 Minutes Status Memo 2.2 Receive and File o Departmental Monthly Reports o Council Requests Report 2.3 Approve OLCC Application o Tigard Town and County Days Festival, Cook Park 92nd Street Tigard, OR 97223 2.4 Ratify Approve of OLCC Application o Pizza Merchant, 13066 S.W Pacific Highway, Tigard, OR 97223 3. MRS. BALL'S LEIIERS - DISCUSSION o Frank Currie 4. LEAGUE OF OREGON CITIES RESOLUTION - COUNCIL TRAINING o Mary Arends, LCC Staff o City Administrator 5. FLOODPLAIN POLICY ORDINANCE NO. 83-20 o Second Reading From 4/4/83 6. KABLE STREET VACATION - PUBLIC HEARING o Public Hearing Opened o Summation by Director of Public works o Public Testimony - Proponents, Opponents, Cross Examination o Recommendation of Director of Public Works o Public Hearing Closed o Consideration by Council 7. LID UPDATE REPORT o Public Works Director 8. BENEFITS RECOMMENDATION DISCUSSION o Administrative Assistant Sargent RECESS SPECIAL COUNCIL MEETING 9. TURA MEETING 9.1 Call to Order and Roll Call 9.2 Resolution No. 83-40 Administrative Procedures 9.3 Resolution No. 83-41 Attorney Agreement Resolution 9.4 Other Business g 9.5 Adjournment of TURA Meeting F RECONVENE SPECIAL COUNCIL MEETING k 10. ESTABLISHED AND DEVELOPING AREAS MAP ORDINANCE 83-22 Y o Second Reading From 4/11/83 i 11. SENIOR CENTER LEASE AGREEMENT i o Administrative Assistant Sargent 12. OPEN AGENDA: Consideration of Non-Agenda Items identified to the Chair under item 1.3 will be discussed at this time. All persons are encouraged to contact the City Administrator prior to the meeting. g E 14. ADJOURNMENT COUNCIL AGENDA - APRIL 18, 1983 - SPECIAL MEETING (0316A) TIGARD CITY COUNCIL SPECIAL MEETING MINUTES - APRIL 18, 1983 - 7:30 P.M. 1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilors Tom Brian, John Cook, Kenneth Scheckla, and Ima Scott; City Staff: Frank Currie, Director of Public Works ; Doris Hartig, City Recorder; Bob Jean, City Administrator; Penny Liebertz, Clerk III; Bill Monahan, Director of Planning and Development; Mark C'Donnell, Legal Counsel; Linda Sargent, Administrative Assistant. 2. CALL TO STAFF, COUNCIL & AUDIENCE FOR NON-AGENDA ITEMS UNDER OPEN AGENDA City Administrator noted the following agenda adjustments: o No. 2.3 Town 5 Country Days Festival dates are proposed for July 29th through July 31st. o No. 4. League of Oregon Cities Resolution. There is no resolution. Mary Arends of the League Staff will give a brief presentation. o No. 6. There is no ordinance prepared for Kable Street Vacation. Staff will follow up according to Council direction. o The Tura Meeting - Resolution No. 83-40 and Resolution No. 83-41 need to be changed to read Resolution No. 83-02 and Resolution No. 83-03. These are TURA resolutions. o No. 11 should be removed from the agenda. It is not ready for tonight. o Add to open agenda: Director of Public Works would like to discuss some transportation issues. 3. APPROVE MINUTES: o Approve Council Minutes , February 23, 28, March 2, 7, 9, 14, 16, 21, 28, 1983. o Motion by Councilor Cook, seconded by Councilor Brian to approve. o Approved by unanimous vote of Council. 4. RECEIVE AND FILE MONTHLY REPORTS AND COUNCIL REQUESTS REPORT. o Motion by Councilor Cook, seconded by Councilor Brian to receive and file monthly reports and Council Request reports. o Approved by unanimous vote of Council. { S. APPROVE AND AUTHORIZE MAYOR'S SIGNATURE - OLCC APPLICATIONS o Motion by Councilor Cook, seconded by Councilor Brian to approve OLCC Applications for Tigard Town & Country Days Festival, July 29 thru 31, '83 and Pizza Merchant, 13066 SW Pacific Highway, Tigard, Oregon. Approved by unanimous vote of Council present. 6. MRS. BALL'S LETTERS. o Public Works Director read most recent letter from Fred Anderson regarding drainage problems and requesting written response. He commented State of Oregon assured him Mr. Anderson can be involved in solution. o Fred Anderson expressed client's concerns regarding drainage problems, adding he felt Council would not approve something wholly unworkable and untenable to the people who own the land. Mr. Anderson further suggested Council address a letter to the State stating concerns and that State present their proposal before going ahead with project. o Discussion among Council and Staff with Fred Anderson. o Concensus of Council is to write letter to State Highway Department expressing City's concerns regarding drainage problems. 7. LEAGUE OF OREGON CITIES - COUNCIL TRAINING. Mary Arends from League of Oregon Cities gave presentation and noted what other cities are doing in this regard. o The series of three programs they offer for elected officials include: 0 1. City Council Leadship & Performance, (2 day program) with video tape and workbook covering such subjects as "How You Address Various Issues". Entire Council should participate or it's of little value. $300 for workshop, $40 for workbook plus any transportation expenses. About $600 - $700 would be the highest figure. 0 2. Goal Setting - borrowed from business. Cost $300. 0 3. City Manager evaluation. Cost $300. o Council discussion followed about scheduling days, and cost figure. Councilman Scheckla felt Council members could lose their individual Hisao identities. City Administrator suggested Council think about it and pick it up again next week for discussion. o Consensus of Council to review subject next week. law PAGE 2 - COUNCIL MINUTES - APRIL 18, 1983 8. SECOND READING BY CITY RECORDER OF ORDINANCE NO. 83-20 o ORDINANCE No. 83-20. AN ORDINANCE AMENDING THE NATURAL FEATURES AND OPEN SPACE ELEMENT OF THE TIGARD COMPREHENSIVE PLAN FOR THE PURPOSE OF AMENDING THE FLOODWAY/GREENWAY POLICY; AND DECLARING AN EMERGENCY. o Motion by Councilor Brian, seconded by Councilor Scott to adopt. o Approved on second reading by 4-1 majority vote with Councilor Scheckla voting NAY. 9. KABLE STREET VACATION. o Public Hearing Opened. o No public testimony. z o Director of Public Works summarized request initiated by the City, and recommended Staff be directed to return with an ordinance approving the vacation to within 30' of center line of SW 72nd Avenue with the condition Southern Pacific dedicate that portion of 72nd right-of-way for completion of project. o Public Hearing Closed. o Motion by Councilor Brian, seconded by Councilor Cook to direct staff as outlined by Public Works Director to create ordinance with conditions as stated. o Approved by unanimous vote of Council. 10. L.I.D. UPDATE REPORT. o Director of Public Works gave a brief verbal report on current L.I.D. 'S, with the comment that the oldest local improvement district which is not complete is L.I.D. #21, 72nd Avenue. All utilities have been moved and work should progress quickly now that weather is } s' favorable. a o Councilor Scott suggested putting off discussion until she has something in writing. o Council consensus was to *gait for written report by Director of Public Works. R 11. BENEFITS RECOMMENDATION DISCUSSION. V Ad 1111atra�iVe Assist- t Linda Sargent reported on the Benefit f Package. ! 1 1 PAGE 3 - COUNCIL MINUTES - APRIL 18, 1983 ®� MW o Discussion followed among Council members. Councilor Scott questioned cost of additional life insurance. Administrative Assistant said there would be an additional cost figure to the City of $525 per month for all 75 employees, and Long Term Disability will cost the City additional $783 monthly. o Comment by City Administrator that the recommended benefit package will save the City a total of $16,000 in the first year. o Motion by Councilor Scheckla, seconded by Councilor Scott authorizing staff to prepare resolution on benefit package for next week. o Apprc ed by unanim•3us vote of Council. COUNCIL RECESSED AND RECONVENED AT 8:51 PM AS (TURA) TIGARD URBAN RENEWAL AGENCY. 12.1 POLL CALL: Present: Committee members Wilbur Bishop, Tom Brian, John Cook, Kenneth Scheckla, Ima Scott; City Staff, Frank Currie, Director of Public Works; Doris Hartig, City Recorder; Bob Jean, City Admin. ; Penny Liebertz, Clerk III; Marc O'Donnell, Legal Counsel; and Linda Sargent, Admin. Assistant. 12.2 RESOLUTION NO. 83-02. A RESOLUTION OF THE TIGARD URBAN RENEWAL AGENCY (T.U.R.A. ) ADOPTING ADMINISTRATIVE RULES AND CONTRACTING WITH THE CITY OF TIGARD FOR ADMINISTRATIVE SERVICES. o Motion by Councilor Cook, seconded by Councilor Brian to adopt. o Approved by 3-2 majority vote, with Councilors Scheckla and Scott voting NAY. 12.3 RESOLUTION NO. 83-03. A RESOLUTION RATIFYING THE PAYMENT OF FEES FOR LEGAL SERVICES PERFORMED BY THE CITY ATTORNEY FOR THE URBAN RENEWAL AGENCY AND APPROVING AN AGREEMENT FOR LEGAL SERVICE. o Motion by Councilor Brian, seconded by Councilor Cook to adopt. ' o Approved by 3-2 majority vote, with Councilors Scheckla and Scott voting NAY. 12.4 TURA MEETING ADJOURNED - 8:53 PM. PAGE 4 - COUNCIL MINUTES - APRIL 18, 1983 CITY COUNCIL MEETING RECONVENED AT 8:54 PM. 10. ORDINANCE NO. 83-22. SECOND READING BY CITY RECORDER. AN ORDINANCE ADOPTING DEVELOPMENT STANDARD AREAS MAP OF THE TIGARD COMPREHENSIVE PLAN; AND DECLARING AN EMERGENCY. o Motion by Councilor Brian, seconders by Councilor Scott to ad( c. o Approved by unanimous vote of Council. 13. SENIOR CENTER LEASE AGREEMENT removed from agenda. 14. OPEN AGENDA. o Director of Public Works discussed meeting he attended with other jurisdictions present, regarding Summerfield/Durham Road problems. Council consensus was to request O.D.O.T. install system for signal light progression during peak hours to allow traffic flow from side streets. o Discussion by Council followed on outlined problems. o Motion by Councilor Brian, seconded by Councilor Cook directing staff to send letter to O.D.O.T. for changes in system with condition that if it does not address the problem City reserves the right to reverse it. o Passed by unanimous vote of Council. o Dave Atkinson, 10460 SW Century Oak Drive, Tigard, expressed concerns regarding Town & Country Days Liquor Permit, and possible repercussions if problems occur during festival. Mr. Atkinson asked if we have a rider on our insurance listing Town 6 Country Days as an additional insured. o City Recorder noted that Town & Country Days is covered each year by rider on City policy. '- 14. MEETING ADJOURNED 9:15 PM t City Recorder V ATTEST: f Mayor (0398A) t PAG:*, JUNCIL MINUTES - APRIL 18, 1983 z Bill NONE" Da to April 18. 1983 A I wish to testify before the Tigard City IN Council on the following item: (Please print your name) 1.3 Call To Staff, Council & Audience For Non-Agenda Items Under Open Agenda -lame, Address & Affiliation Item Description wkj f-R-4 6 i. April 14, 1983 MEMORANDUM TO: Mayor and Council FROM: Doris Hartig, Finance Director/City Recorder SUBJECT: Council Agenda Items For 4-18-83 Meeting v Please bring the following agenda items which have been distributed at prior Council meetings. Item #5 - Ordinance No. 83-20 - April 4, 1983 Item #9 - Resolutions No. 83-40 83-41 — April 4, 1983 Item #10 - Ordinance No. 83-22 - April 11, 1983 Y F lw i t { ji i[ M1F pf i a g� P F f ti April 14, 1983 MEMORANDUM TO: Mayor and Council W FROM: Doris Hartig, Finance Director/City Recorder/ Vj SUBJECT: Status of Council Minutes For Approval Due to a backlog of work and the illness of one of our staff members, Council minutes have been delayed in being brought before you for approval. The minutes which still must be approved at a later date are as follows: February 7 & 14, 1983 April 2, 4, & 11, 1983 Thank you for your patience through this difficult time period. lw I[j=11 UWKJME O'DONNELL. DATE April 7 , 1953 SULLIVAN & RAMIS /1 ATTORNEYS AT LAW TO Bob Jean, City Administrator of 1727 N.W. HOYT STREET PORTLAND. OREGON 97209 15031 222-4402 FROM Schneider, City Attorney' s Office RE City of Tigard - City Council/Request for Legal Opinions In a meeting with Councilwoman Ima Scott today, she asked me to prepare two legal opinions. Cook' s attendance at Council meet- The first concerns Councilman ings. Mrs. Scott indicated that Mr. Cook has announced 1-nat he will be unable to attend several Council meetings, approximately one a month. Councilwoman Scott would like clarification of the Charter provisions for vacancy in office under these circumstances. Second, Councilwoman Scott provided me with a copy of a memorandum prepared by her attorney, Mr. James Cox, which discusses purported conflicts between State statutes and City Charter regarding pro- visions for initiative petitions. Councilwoman Scott would like an opinion which makes recommendations on how such conflicts, if they exist, can be resolved by the City of Tigard. I indicated to Mrs. Scott in the meeting that I would be forward- ing these requests to you for information and placement in priority of work items. Councilwoman Scott was not clear on whether she was required to act under the Council ground rules which require her to submit such requests in writing. She indi- cated a willingness to do so if those ground rules are now in effect. I estimate that each issue would take from two to three hours to prepare a response. SKS:ial cc: Fd Sullivan Councilwoman Scott t c: �T.4 r JAMES A. COX ATTORNEY AT LAW 204 LAKESIDE PLAZA AREA CODE 503 S NORTH STATE STREET TELEPHONE 635-3546 LAKE OSWEGO.OREGON 97034 MEMORANDUM State statutes (ORS 250.255 to 250.346) set forth the procedures to be followed for city initiative measures , unless the charter or ordinances provide otherwise . Tigard' s ordinance (Ch. 1 .12) differs substantially from the state statute . The difficulty is that the Tigard ordinance was adopted in 1962 , and since that time there have been numerous amendments to the state statutes on initiatives and elections ( such as permissible dates for local elections, ORS 221.230) . There are also some inherent contradictions in Tigard' s ordinance; for example, TMC 1 .12. 060 requires that the title of the measure be included in all petitions which are circulated, but TMC 1 .12.120 does not provide for the city attorney to write the title until the signed petitions have been filed with the city recorder. t Therefore , in suggesting the procedures to be followed and the time frames which will apparently be applicable, I have tried to follow the Tigard ordinance provisions as much as possible. But where the ordinance' s provisions are clearly outmoded by obligatory provisions of the state election statutes , or where the terms of the ordinance are internally contradictory, I have followed the state statutes. t • As a separate issue , I would recommend that the City of. Tigard either ( 1) repeal Ch . 1 .12 and rely solely on the state statute' s provisions to govern initiative and referendum elections, or ( 2) amend Ch . 1 .12 to bring it into conformity with state election. requirements. This would eliminate some of the unnecessary procedural uncertainty the next time the council or a group of citizens wants to get a measure on the ballot. The following is a chronology of the steps which should be taken: 1. March 31 - organizational meeting . Determine officers, committees, "chief petitioners" (one, two or three persons) , etc . 2. April 1 to April 6 - Plan and arrange for circulation of petitions; finances . ;.VV Memorandum Page --2-- s 3. April 7 - File prospective petition with City Recorder. 4. April 13 - City attorney provides ballot title. City recorder and/or city attorney approve the form on which the petition shall be printed for circulation. 5. April 18 - If no one appeals the city attorney' s ballot title to the city council (TMC 1 .12.120) , have the petitions and instructions printed and delivered to circulators. (An appeal of the city attorney' s ballot title must be filed within two days after he gives it to the city recorder. There is no stated time limit for the council to rule on the appeal . The state statute differs from the ordinance in this regard; it provides for an appeal to the circuit court within 20 days , which appeal must be determined "expeditiously." I believe the ordinance would prevail over the statute in this particular. ) 6 . April 19 to May 6 - Obtain signatures on petitions and return them in proper form to the committee. 7. May 9 - File the signed petitions with the city recorder. Obtain enough signatures to allow for at least 1/3 of them being invalid for one reason or another. B . May 9 to May 13 - City recorder obtains verification of signatures from county elections department. 9 . May 17 (approx. ) - City recorder files the measure with the council at its next meeting following signature verficiations. 10 . June 16 (approx. ) - Council has 30 days after measure is filed with it to "adopt or reject" the measure. In this case council could not "adopt" the measure because it is a charter amendment which can only be adopted by the voters. within the same 30-day period the council may adopt and refer to voters a "competing measure." Memorandum 5 Page -3- 11 . June 16 (approx. ) - Council passes a resolution setting the election date for the measure (and for any competing measure which the council refers to the voters and instructs the elections officer to give the necessary notices, obtain the election materials, etc. 12. June 16 to Sept. 19 - Campaign. 13. Sept. 20 - Election day. This date must be at least 90 days after the measure has been filed with the council . NOTE: Available election dates, per ORS 221 .230, are August 9 , Sept. 20, Nov. 8 , and 'then into March, 1984 . in order to qualify for the August 9th election date, the petitions would -have to be signed, signatures verified, and the measure filed with the city council at a council meeting on or before May 11th. Getting everything done by May 11th, particularly where some of the steps cannot speeded up without council and staff cooperation, seems impractical . I suggest we try for a Sept. 20th election. date. Prepared by: James A. Cox r March 31 , 1983 JAC/kls 1 CITY OF TIGARD `NQ COMBINED BALANCE SHEET as of March 31, 1983 Combined Federal State County Major St Park & Special General ASSETS 6 (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess Fixed Storm OTHER DEBITS Only) Fund_ Sharing Street Fund Fund Fund Fund Fund Fund Assets Drainage Cash (87,711) (49,143) 176 (38,744) Unemp. Insurance 35,097 35,097 Bandstand Trust Fund 3,640 3,640 Time CD's 2,200,257 96,076 6,520 30,255 449,960 384,589 60,979 75,786 1,077,342 18,750 Invest. Local Pool 309,120 134,781 240 46,002 10,277 77,703 14,240 18,057 1,163 1,246 5,411 Prop. Tax Ree. 84,150 84,150 Contract Rec. USA 129,982 129,982 Other Receivables 282,977 116,775 150,426 15,776 Bond/Unbond Rec. 2,828,727 2'828'727 Gas Inventory 3,551 3,551 Accrued Int. Rec. Due fr. Other Funds 35,718 35,718 Unassessed Proj. Costs 294,392 294,392 Fixed Assets Land & Imprvmts. 373,913 2,483 371,430 Bldg. & Imprvmts. 722,706 35,522 687,184 Sewer System 2,096,320 2,096,320 Office Equipment 146,726 9,2- 137,456 Other Equipment 328,633 51,655 276,978 Auto & Trucks 133,311 - 0 - 133,311 l Street Imprvmts. Library Books 154,506 154,506 Const. in Prog. Other Debits 133.483 Amt. Avail.-Debt Svc. 733,483 10,809,498 590,627 240 52,522 40,532 527,663 398,829 _LLp)&_2_422..U1 4.896,446 1 Zfio,---.&LL- CITY OF TIGARD COMBINED BALANCE SHEET as of March 31, 1983 Combined Federal State County Major St Park 6 Special General Fixed Storm LIABILITIES, Tax Road Road Cap Pro Rec Sewer Assess OTHER CREDITS (Memo General Revenue b FUND E UY'fY �lY) Find Sharingun Street Fund Fund Fund Fd Fund Fund Assets Drains e 121,406 Accts Payable 150,444 29,038 Accrued Int Payable PR 6 Accrued PR Taxes 155 155 5,709 Due to Other Funds 35,718 30,009 ° Deposits Held 36,190 36,190 8,140 54,899 Deferred Credit 63,039 2,891,464 Bonds Payable 2,891,464 Warrants Payable Deferred Project 2,196,346 Costs to Comp 1,196,346 RESERVES/FD BAL. Res. for Taxes, Cont., Other Rec. 326,632 326,632 32,795 Res. for Princ. Pmts. 32,795 1,556,391 Inv-Fixed Assets 1,556,391 2,637,586 204,474 Contributions 2,842,060 309,798 Fund Balance 1,448,442 216,867 22,794 4,170 192,359 630,963 71,500 Retain Earning (330,566) Current Yr. (330,568) J Current Year Rev (29,769) 29,7?8 36,362 335,304 (232,134) 7536 (60,522) (533,957; _ 26,088 Over (Under) Exp .(439 619 18 2552, 10,809,498 590,627 240 52,522 40,532 527,663 3989829 79,036 2422,801 4,896,446 .1,760,86 39.931 I I CITY OF TIGARD COMBINED STATEMENT OF REVENUES AND EXPENDITURES FOR THE NINE MONTHS ENDED MARCH 31. 1983 Remain- Combined Federal State County Major St Park & Special REVENUES Rec Sewer Assess Storm ing Budgeted (Memo General Revenue Tax Road Road Fund Fund Fund Fund Drainage 300 -_TAXES Balance 1982-83 Only) Fund Sharing Street Fund Fund _ -- 301 Property 93,451 585,650 492,199 492,199 Loaves b Fishes 1,919 12,000 10,081 10,081 TCYS Bikepath Levy 14,370 90,100 75,730 75,730 302 Prior Years 21,755 45,000 23,245 23,245 .scft< Loaves 6 Fishes 418 700 282 282 TCYS 1,480 4,080 2,600 2,600 Bikepath Levy 914 5,220 4,306 4,306 309 Other 65 100 35 35 310 - FROM OTHER AGENCIES 311 State Gas Tsx 70,925 249,950 179,025 179,025 312 Cigarette Tax 10,595 39,330 28,735 28,735 313 Liquor Tax 7.5,442 145,850 70,408 70,408 314 State Rev Sharing (16,904) 76,000 92,904 92,904 315 County Rd Levy 26,531 75,000 48,469 48,469 316 Hotel/Motel Tax 5,842 35,000 29,158 29,158 317 Fed Rev Sharing 56,687 110,620 53,933 53,933 318 FRS-HUD dw/tw 318.2 FRS-HUD SR Ctr 318.4 FRS-Arch Barrier (1,106) 1,106 1,106 t�99 lRemoval 5,571 5,571 3q 3 yS1ptate%1uebtv3. LCDC (5,511) 2305 2,305 hyI o SuVv�JSA (20305) 21,664 21,664 21,664 322 Co Subv Library -0- 79,301 79,302 79,302 323 Co Maint Rep Tax 39,677 532,000 492,323 492,323 329 Other- Library 1,973 2,000 27 27 r CITY OF TIGARD COMBINED STATEMENT OF REVENUES AND EXPENDITURES 'FOR THE __NINEMONTHS ENDED MARCH 31, 1983 Special Remain- Combined Federal State County Major St Park ing Budgeted (Memo General Revenue Tax Road Road Cap Proj Fund FuRec ndSewer Fund s s.Draonrma e Balp ance 1982-83 Only) Fund ShArin Street Fund Fund Fund 330 - Lir. b Permits 331 Business Lic. 23,655 75,000 51,345 51,345 332 Plumb/Heat/Meeh. (188) 20,000 20,188 20,188 333 Building 92,120 150,000 57,880 57,880 339 Others (23,623) 5,000 28,623 28,623 340 - Fines/Forft/Penalty 341 Ct Fines/Forft/Def 56,380 89,160 32,780 32,780 350 - Use of Monies 351 Int on Investments Gen Fund (2,927) 20,000 22,927 22,927 8,915 Sewer Fund 1,085 10,000 8,915 State Tax Street 1,112 5,000 3,888 3,888 Road Fund (178) 1,000 1,178 1,178 20000 23,401 , Co. Rd. Rep/Maint (3,407) 23,407 Federal Rev Share 484 500 16 16 10000 37,206 , Major Streets (27,206) 37,206 5,183 Park 6 Recreation (4,183) 1,000 5,183 63,335 Special Assess. Fd. (53,335) 10,000 63,335 987 RhT MrDrainage (987) 987 48,484 352 Interest on Assess 6,446 54,930 48,484 359 Other �Lll Vr LLUAAY COMBINED STATEMENT OF REVENUES AND EXPENDITURES *FOR THE NINE MONTHS ENDED MARCH 31. 1983 Special Remain- Combined . Federal State County Major St Park b PStorm ing Budgeted (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Fund Fund AFundssess Drains e 360-Chgs Current Svca Balance 1982-83 Only) Fund SharingStreet Fund Fund Fund 361.1 Subd St Light 677 5,000 4,123 4,123 361 Subd Application 14,535 20,000 5,465 5,465 362 Zoning Adj 29,680 40,000 10,320 10,320 363 Sever Connection 10,220 38,750 28,530 28,530 364 Monthly Svc Chrg 100,389 391,500 291,111 223,589 67,522 .m 365 Svc Permit Inspect 1,924 5,000 3,076 3,076 365.2 PN Gen Fund 23,866 25,000 1,134 1,134 365.4 Charge in lieu of Assessment 15,000 15,000 366 System Dev Chg 77,987 125,000 47,013 47,013 3,560 367 Parks /1 5,440 9,000 3,560 6,900 368 Parks 62 2,600 9,500 6,900 369 Other 4,738 10,000 5,262 5,261 380-Franchise Revenue_ 381 PGE 225,000 225,000 382 NW Natural Gas (16,236) 61,768 78,004 78,004 383 General Tel 7,904 108,000 100,096 100,096 384 Garbage 14,178 30,000 15,822 15,822 385 MACC - Cable TV 5,000 5,000 389 Other (Cab 6 PNB) (762) 2,000 2,762 2,762 390-Nonrevenue Receipts 391 Donations/Gifts (149) 100 249 249 399 Other (9,201) 400 9,601 9,601 Sale of Land B 1I I O I I �411 yr AILIA" I COMBINED STATEMENT OF REVENUES AND EXPENDITURES -FOR THE NINE MONTHS ENDED MARCH 31, 1983 Count Major St Park & Special Remain- Combined Federal State Y ) ing Budgeted (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess- Storm Balance 1982-83 Only) Fund Sharin Street Fund Fund Fund Fund _ Fund Fund_ Drainage 400 - RECOVERED ERP (1,122,155) 1,122,155 1,122,155 401 Transfers 232,214 LID Overhead/Admin. (189,239) 60,000 249,239 17,025 20,125 LID Engineering 36,079 40,000 3,921 3,921 402 Other Recover. Exp (30,458) 30,458 10,333 403 Sale of Bonds 1,305 404 Spec Assess Earned (1,305) 1,305 733,483 405 Collect on Aisess (660,593) 72,890 733,483 TOTAL REVENUES (9Qi��s1,3 880.064 .4..EI3-139 7,519-646 646 ,949 182.9. 3 .12,.61.7 .5.157 �.ia.Z.i4- 1S.y� FUND BALANCE General Fund 216,865 216,865 Sewer Fund 138,766 138,766 St Tax Street 22,794 22,794 Road Fund 4,170 4,170 County Road Maint. 192,359 192,359 Fed Rev. Sharing - 0 - Major Streets 630,963 630,963 Pk & Recreation 71,500 71,500 ' Special Assessments 91,433 91,433 t GRAND TOTAL REVENUE 37-d,575 51248,914 41813,339 X539,646 53,949 182.913 49.647 515...737. �L.ZL2 ' ` �'�� I I was ur aaunnu COMBINED STATEMENT OF REVENUES AND EXPENDITURES -FOR THE MONTHS ENDED MAS_U�W3 Remain- Combined Federal State County Major St Park bSpecial ing Budgeted (Memo General Revenue Tax Road Road Cap Froj Rec Sewer Assess Storm Balance 19`82-83 Only) Fund Sharin Street Fund_ F�ndd Fund Fund Fund Fund Drainage OPERATING 6 CAPITAL EAr- 1.1 Police 354,473 1,109,118 754,645 754,645 1.2 Finance 6 Records 100,906 316,741 215,835 215,835 1.3 Municipal Court 8,765 27,004 18,239 18,239 1.4 Library 40,415 154,290 113,875 113,875 will 1.5 Social Services 9,966 23,500 13,534 13,534 2.1 Public Works 1,636,967 2,531,c92 895,025 895,025 2.2 Planning S Develop. 78,839 240,975 162,136 162,136 1� 3.1 Mayor 6 Council 5,352 22,069 16,717 16,717 3.2 City Administration 40,562 137,874 97,312 97,312 4.1 General Government 89,101 359,684 270,583 270,583 6.1 All Contingency i General 51,083 51,083 LID Reimbursements 30,000 30,000 Sewer - 0 St Tax St Fed Rev Shr - 0 - Major St 276 276 Parks O1 7,250 7,250 Parka 02 7,250 7,250 l Road Fund 170 170 Co Rd Maint 385 385 9 Capital Projects LID's (1'50 1 1,506,749 019.661 15U.9D I- -.r - _ - «--- -� �---� +---� VL&A V! LLVNAV COMBINED STATEMENT 08 REVENUES AND EXPENDITURES 'FOR THE N_TNF. MONTHS ENDED MARCH 31. 1983 Count Ma or St Park b Special Remain- Combined . Federal State y 3 ing Budgeted (Memo General Revenue Tax Aoad Road Cap Proj Rcc Sewer Assess Storm Balance 1982-83 Ont Fund SharingStreet Fund Fund Fund_. Fund Fund Fund Drainage Fuu OTHER EXPENDITURES 83,718 153,185 13,285 180,453 316,353 8,107 324,632 42,421 PB trans to Gen Fund (1,122,154) 1,122,154 Other trans to GF Trans to other Funds Use of Money/Prop 10,525 > Interest Exp (10,525) 10,525 Debt Service 32'795 Pmt - Bond Princ. 47,000 79,795 32,795 82,834 pmt - Bond Interest (3,376) 79,458 82,834 Unapprop Fund Balance 70,000 70,000 2-1 Total Other Exp (1,0.19, 055) 229,253 1,248,308 83,718 153,185 13.285 180.453 316^_353 8.107 324.632 126.154 42,4 (6�4 044)5 248 14 5,312,958 2,557,901 83.718 153.185 13.285 180,453 316.353 8,107 324,632 1,632,903 42,421 TOTAL. EXPENDITURES — 1--��— - -' 362 335,304 (232,134) 536 (60 522) (533,957)2_6,088 Current Year Rev 255)(29,769) 29_728 36, 7'-- '— (439,619) (I8, _— Over (Under) Exp ' K' COMBINED STATEMENT OF REVENUES AND EXPENDITURES FOR THE QUARTER ENDED MARCH 31, 1983 REVENUES Combined Federal State County Major St Park 6 Special (Memo General Revenue Tax Road Road ' Cap Proj Rec Sever Assess Storm 300 - Taxes Only) Fund Sharing Street Fund Fund Fund Fund Fund Fund Drainage 301 - Property Taxes 69,528 69,528 Loaves b Fishes 1,420 1,420 TCYS Bikepath Levy 10,701 10,701 302 - Prior Years 11,067 11,067 Loaves b Fishes 62 62 TCYS 768 768 Bikepath Levy 2,306 2,306 309 - Other - 0 - - 0 - 310 - FROM OTHER AGENCIES 311 State Gas Tax 67,249 67,249 312 Cigarette Tax 8,381 8,381 313 Liquor Tax 29,600 29,600 314 State Revenue Share 35,332 35,332 315 County Rd Levy 11,816 11,816 316 Hotel/Motel Tax 19,115 19,115 318 Federal Rev Share 26,337 26,337 W State�1uI�CH.LBr� Removal 5,511 5,571 Lq 319.4 State Sub - Library 319.2 Fed. Sub - Sr. Cit.Ctr. 321 County Sub. - USA 321 County Sub - Library 31,722 31,722 323 County Maintenance - Rep tax 78,478 78,478 / 329 Other - Library 330 - LICENSES 6 PERMITS 331 Bus. Licenses 19,407 19,407 332 Plbg., Neat., Mech.,Bermits 7,421 7,421 333 Building Permits 11,108 11,108 339 O A rs 25,116 25,116 'x"!g«*+•.lT,4A�'P.',C#,p7';?'i,7?A ?�S�B9.YM52++1""('("...... ,.,.+_,,,._.. ....,.... .. i I a I > II ' EI I e I COMBINED STATEMENT OF REVENUES AND EXPENDITURES FOR THE OfIARTRR ENDED MARCH 31, 1983 Special Combined Federal State County Major St Park 6 Sewer Assess Storm General Revenue Tax Road Road Cap Proj Rec (Memo �_ pond FundFund Fund Drainage 340 - FINES FORFEITURES 6 PENALTIES Only) _Fund Sharing Street-- - 341 Court Fines, Forfeit, IDD 15,139 15,139 350 - USE OF MONIES 351 Int on Invest - Gen Fd. 7,231 7,231 3,014 Sewer Fund 3,014 s 1,776 1,776 State Tax St ? 673 673 Road Fund 13,572 Cnty Rd Rep. 6 Maint 13,572 Federal Rev Shar 5 5 9,385 Major Streets 9,385 1318 1,378 , Park b Recreation 30,703 1 Special Assessments 30,703 131 j Storm Drainage 131 I 31,269 352 Int on Assessments 31,269 359 Other 360 - CHARGES FOR CURRENT SERVICES 361.1 Subd. Street Light 937 937 361 Subd. Application 150 150 362 Zoning Application 4,785 4,785 8,325 363 Sewer Connection 8,325 17,614 19,240 364 Sewer Service 36,854 1,C69 � 365 Sewer Permit Inspect 1,069 365.2 Public Works Gen Fd 365.4 Chg in lieu of Assess 20,400 366 System Dev Charge 20,400 1,800 367 Parks 11 1,800 3,100 368 Parks 02 3,100 369 Other 2,644 7.,644 • �i `a 1 11 COMBINED S'1'A'1'EMEN'1' Ut' REVENUES A1411 EXPENDITURES FOR THE QUARTER ENDED MARCH 31, 1983 Combined Federal State County Major St Park 6 Special (Memo General Revenue Tax Road Road Cap Proj Rec Sever Assess Storm 380 - FRANCHISE REVENUE Only) Fund Sharing Street Fund Fund Fund Fund Fund Fund. Drainage 381 PGE 382 NW Natural Gas 29,611 29,611 383 General Telephone 49,442 49,442 384 Garbage 8,279 8,279 385 MACC - Cable TV 389 Others (Cab 6 PNB) 2,462 2,462 ae�. 390 - NONREVENUE RECEIPTS 391 Donations/Gifts 39 39 399 Others 2,130 1,130 Sale of Land i 400 - RECOVERED EXPENDITURES 401 Transfers 266,019 266,019 LID Overhead (43) (43) LID Administration LID Engineering i 402 Other Recovered Exp 18,944 (1,181) 20,125 403 Sale of Bonds 404 Spec Assess Earned 405 Collect on Assess 39,884 39,884 TOTAL REVENUES 1,083612 67&.269 �¢, � �y.025 12.489 Qz.nsn _79.7A�5 (_�7p 1(1-(1, 171,987 ta_U COMBINED STATEMENT OF REVENUES AND EXPENDITURES FOR THE 011ARTFR ENDED MARCH 31 1983 Special Combined Federal State County Major St Park 6 p Rec Sever Assess Storm (Memo General Revenue Tax Road Road Cap Proj Fund Fund Fund Only) Fund Fund Fund Fund Drai^ nage OPERATIRG b CAPITAL EXPENSES Sharing Street _— 1.1 Police 253,719 253,719 1.2 Finance i Records 76,583 76,583 1.3 Municipal Court 4,749 4,749 1.4 Library 38,271 38,271 AII 1.5 Social Services 1,302 1,302 2.1 Public Works 187,626 187,626 2.2 Planning b Develop 57,088 57,088 3.1 Mayor 6 Council 6,162 6,162 3.2 City Administration 31,835 31,835 4.1 Gen Government 69,848 69,948 6.0 6.1 All Contingency General Sever St Ta: St Fed Rev Sharing Major Streets Parks it Parks B2 / Road Fund Cnty Road Repair Debt Service ` 501,781 Capital Projects LID's 501-a1 501,781 1,228,964 727,183 — COMBINED STATEMENT OF REVENUES AND EXPENDITURES FOR THE QUARTER ENDED MARCH 31, 1983 Combined Federal State County Major St Park b Special (Memo General Revenue Tax Road Road Cap Proj Rec Sever Assess Storm Only) Fund Sharing Street Fund Fund Fund Fund Fund Fund Drainage OTHER EXPENDITURES PB Transfers to General Fund 266,019 14,022 43,518 - 0 - 45,090 50,732 2,376 107,047 3,234 Other Transfers to General Fund Transfers to Other Funds SOW Use of Money 6 Property Interest Expense Debt Service Payment of Bond Principle 49,961 .Payment of Bond Interest 49,967 Total Other Expenditures 315,986 14,022 43,518 - 0 ; 45,090_: ` 50,732 L2,376 107,047 49,967 3,234 TOTAL EXPENDITURES 1,54r 4,950 727,183 14,022 43,518 - 0 - 45,090T 50,132 2,376 10..... 551,148 3,�34 Current Year Revenue 46,960 (20,947) 3,902 (77,025)(429,767) 16,137 Over (Under) Expenditures (461,338) (50,914) 12,320 25,507 12,489 ._� �� .__, r.---i ,--- I I i DATE Marsh 31. 1983 CITY( OF TIGARD FINANCIAL STATE24ENT {� EXPENDITURES - OPERATIONAL BUDGET �U 1. COMMUNITY SERVICES 1982-83 Budget Current Quarter Year-to-Date POLICE 1.1 131 270 29,664 90,979 1.1.1 Administration � 1.1.2 Patrol . 649,015 + 24,184 = 673,199 154,618 452,341 1.1.3 Investigation 127,421 28,258 86,698 1.1.4 Services 177,228 41,179 124,627 TOTAL 1,084,934 + 24,184 = 1,109,118 253,719 754,645 FINANCE & RECORDS 1.2 1.2.1 Administration 71,184 16,716 52,587 1.2.2 Accounting 95,565 + 14,500= 110,065 29,673 73,883 1.2.3 Support Services 83,348 + 600 = 83,948 18,353 53,205 1.2.4 Records Management 51,544 11,841 36,160 TOTAL 301;641 + 15,100= 316,741 76,583 215,835 MUNICIPAL COURT 1.3 1.3.1 Justice Services 27,004 4,749 18,239 LIBRARY 1.4 1.4.1 Library Services 152,290 + 2,000 = 154,290 38,271 113,875 DATE March 31, 1983 CITY OF TIGARD FINANCIAL STATEMENT EXPENDITURES - OPERATIONAL BUDGET SOCIAL SERVICES 1.5 1982-83 Beset Current Quarter Year-to-Date 1.5.1 Loaves & Fishes 11,734 543 9,016 1.5.2 TOYS 71,634 - 61,368 = 10,266 759 3,018 1.5.3 Shelter House 1,500 -0- 1,500 TOTAL 84,868 - 61,368 = 23,500 1,302 13,534 2. COMMUNITY DEVELOPMENT PUBLIC WORKS 2.1 2.1.1 Administration 70,726 1.7,933 48,225 2.1.2 Operations: Waste Water 245,400 - 37,452 = 207,948 22,560 85,576 2.1.3 Operations: Streets 1,109,357 + 453,455 = 1,562,812 49,352 417,835 i 2.1.4 Operations: Parks 148,047 + 63,000 = 211,047 14,309 49,165 2.1.5 Operations: Support Services 71,695 14,866 51,239 2.1.6 Engineering 407,764 68,606 242,985 025626 895, I' TOTAL 2,052,989 + 479,003 = 2,531,992 187, � PLANNING & DEVELOPMENT 2.2 i 2.2.1 Administration 58,674 + 200 = 58,874 13,822 39,331 i 2.2.2 Building & Codes Enforcement 109,665 25,230 74,693 i 2.2.3 Planning 60,936 + 11,500 = 72,436 18,036 48,112 TOTAL _229,275 + 11,700 =240,975 57,088 162,136 I CITY OF TIGARD DATE March 31, 1983 FINANCIAL STATEMENT EXPENDITURES - OPERATIONAL BUDGET Currentouarter Year-to-Date 3. POLICY & ADMINISTRATION 1982-83 Budget 3.1.0 Mayor and City Council 16,119 + 5,950 = 22,069 6,162 16,717 3.2.0 City Administration 137874 31,835 97,312 , 4. CITY-WIDE SUPPORT FUNCTIONS GENERAL GOVERNMENT SERVICES 4.1 4.1-604 Salaries 0 4.1-610 Retirement 0 4.1-611 Social Security 0 4.1-612 SAIF 0 4.1-613 Health Ins. 0 4.1-614 Salary Cont. 0 4.1-615 Life Insurance 0 4.1-616 Dental 0 4.1-618 Unemployment 3,000 + 3,200 = 6,200 -0- 3,269 4.1-620-OCA Legal 72,000 16,310 =88,310 4,583 59,883 -0- 10,660 4.1-620-OOB Audit 11,000 5000 5 5,000 5,000 620-OOC Urban Services + , = ,000 668 -0- 4.1-621-OOA Contractual Codification 3,750 5,116 17,883 4,1-621-OOB Contractual, Other 21,000 1,121 3,874 4.1-630 Stationery & Supplies 4,600 596 1,782 4.1-631 Printing 1,600 -p- 13,299 4.1-633 Memberships 13,502 2,335 14,281 4.1-634 Postage 18,800 � DATE March 31, 1983 CITY OF TIGARD FINANCIAL STATEMENT EXPENDITURES - OPERATIONAL BUDGET Current Quarter Year-to-Date 1982-83 Bud et 4. GENERAL GOVERNMENT SERVICES 4.1 (Continued) 1,040 3,072 4.1-•639 Publicity 7,000 16,939 53,427 4.1-640 Rent/Lease 63,000 8 1,857 640- OOA Property Tax 13,461 36,922 4.1-641 Utilities 52,000 196 19,686 4.1-642 Insurance 29,000 74 490. 4.1-652 Materials & Supplies 1,000 - 345 = 655 638 1,246 4.1-653 Maintenance & Repair 4,500 _0_ 4,198 4.1-680 Election 4,000 + 1,500 = 5,500 4.1-685 Donations 100 18,741 18,741 +18,500 =18,500 -0_ 345 4.1-704 Office Equipment 250 2,695 = 2,945 705 + 2,722 = 2,722 69,848 270,583 TOTAL 310,102 +49,582 = 359,684 5. DEBT SERVICE _p_ 32,795 5.2 Bancroft Improvement Bonds 79,795 49,967 82,834 5.2 Bancroft Improvement Bonds Int. 79,458 Unappropriated Fund 70,000 49,967 115,629 TOTAL 229,253 DATE March 31, 1983 CITY OF TIGARD FINANCIAL STATEMENT EXPENDITURES - OPERATIONAL BUDGET 1982-83 Budget Current Quarter Year-to-Date 6. ALL OTHER EXPENDITURES 6.1 Contingency 76.497 + 19,917 = 96,414 -0- I GRAND TOTAL 4.702,846 +546,068 =5,248,914 777,150 2,673,530 CITY OF TIGARD (� COMBINED BALANCE SHEET U as of March 31, 1983 Combined Federal State County Major St Park & Special General ASSETS & (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess Fired Storm Only) Fund Sharing Street Fund Fund Fund - Fund Fund Fund Assets Drainag OTHER DEBITS e Cash (87,711) (49,143) 176 (38,744) Unemp. Insurance 35,097 35,097 Bandstand Trust Fund 3,640 3,640 6,520 30,255 449,960 384,589 60,979 75,786 1,077,342 18,750 Time CD's 2,200,257 96,076 77,703 14,240 18,057 1,163 1,246 5,411 Invest. Local Pool 309,120 134,781 240 46,002 10,277 Prop. Tax Rec. 84,150 84,150 Contract Rec. USA 129,982 129,982 150,426 15,776 Other Receivables 282,977 116,775 2,828,727 BondjUnbond Rec. 2,828,727 Gas Inventory 3,551 3,551 Accrued Int. Rec. Due fr. Other Funds 35,718 35,718 294,392 Unassessed Proj. Costs 294,392 Fixed Assets 2,483 371,430 Land & Imprvmts. 373,913 35,522 687,184 Bldg. & Imprvmts. 722,706 2,096,320 Sewer System 2,096,320 9,270 137,456 Office Equipment 146,726 51,655 276,978 Other Equipment 328,633 _ 0 _ 133,311 Auto & Trucks 133,311 Street Imprvmts. 154,506 Library Books 154,506 Const, in Frog. Other Debits 733,483 Amt. Avail.-Debt Svc. 733,483 .,x,809,498 590,627 240 52,522 40,532 527.663 398,829 79,036 2,,A2ZJO 4.896.446 1,7h0_RF5 CITY OF TIGARD COMBINED BALANCE SHEET as of March 31, 1983 Count Major St Park & Special General LIABILITIES, Combined Federal State y J OTHER CREDITS (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess Fixed Storm & FUND EQUITY Only) Fund Sharin Street Fund Fund Fund _ Fund Fund Fund As^ sets Drainage_ 121,406 Accts Payable 150,444 29,038 Accrued Int Payable PR & Accrued PR Taxes 155 155 5,709 Due to Other Funds 35,718 30,009 Deposits Held 36,190 36,190 8,140 54,899 Deferred Credit 63,039 2,891,464 Bonds Payable 2,891,464 Warrants Payable Deferred Project 2,196,346 Costs to Comp 2,196,346 RESERVES M BAL. Res. for Taxes, Cont., Other Rec. 326,632 326,632 32,795 Res. for Princ. Pmts. 32,795 1,556,391 Inv-Fixed Assets 1,556,391 2,637,586 204,474 Contributions 2,842,060 309,798 Fund Balance 1,448,442 216,867 22,794 4,170 192,359 630,963 71,500 Retain Earning (330,568) Current Yr. (330,568) Current Year Rev 362 335 304 (232,134) 7,536 x(60,522) (533,957) 26.088 Over (Under) Exp ,(439,619) (18,255) (29+769) 29,728 36, + - 10,809,498 590,627 240 52,522 40,532 527,663 398,829 79,036 2,,422, 801 4,896 446 .1 760,865 39.937 CITY OF TIGARD COMBINED STATEMENT OF REVENUES AND EXPENDITURES FOR THE NINE _MONTHS ENDED MARCH 31. 1983 Federal State County Major St Park & Special REVENUES Remain- Combined Rec Sewer Assess Storm ing Budgeted (Memo General Revenue Tax Road Road Fund Fund rod Fund Fund Fund Drainage 300 - TAXES Balance 1982-83 Only) Fund Sharing Street Fund _ 301 Property 93,451 585,650 492,199 492,199 Loaves & Fishes 1,919 12,000 10,081 10,081 TCYS Bikepath Levy 14,370 90,100 75,730 75,730 302 Prior Years 21,755 45,000 23,245 23,245 Loaves & Fishes 418 700 282 282 TCYS 1,480 4,080 2,600 2,600 Bikepath Levy 914 5,220 4,306 4,306 309 Other 65 100 35 35 310 - FROM OTHER AGENCIES 311 State Gas Tax 70,925 249,950 179,025 179,025 312 Cigarette Tax 10,595 39,330 28,735 28,735 313 Liquor Tax 75,442 145,850 70,408 70,408 314 State Rev Sharing (16,904) 76,000 92,904 92,904 315 County Rd Levy 26,531 75,000 48,469 48,469 316 Hotel/Motel Tax 5,842 35,000 29,158 29,158 317 Fed Rev Sharing 56,687 110,620 53,933 53,933 318 FRS-HUD dw/tw 318.2 FRS-HUD SR Ctr 318.4 FRS-Arch Bar.ier (1,106) 1,106 1,106 i�g 3 Removal 5,571 5,571 319.7 &t to ql,b LCDC (5,571) 2,305 2,305 h�9.�L�).bv�lSA (2,305) 21,664 21,664 21,664 -0- 322 Co Subv Library -0- 79,302 79,302 79,302 323 Co Maint Rep Tax 39,677 532,000 492,323 492,323 329 Other- Library 1,973 2,000 27 27 CITY OF TIGARD COMBINED STATEMENT OF REVENUES AND EXPENDITURES 'FOR THE NINE MONTHS ENDED MARCH 31, 1983 Remain- Combined Federal State County Major St Park & Special Ca Pro Rec Sewer Assess Storm ing Budgeted (Memo General Revenue Tax Road Road p 3 Fund Fund Fund .Drainage Balance 1982-83 Only) Fund SharingStreet Fund Fund Fund 330 - Lic. & Permits 331 Business Lic. 23,655 75,000 51,345 51,345 332 Plumb/Heat/Mech. (188) 20,000 20,188 20,188 333 Building 92,120 150,000 57,880 57,880 339 Others (23,623) 5,000 28,623 28,623 340 - Fines/Forft/Penalty 341 Ct Fines/Forft/Def 56,380 899160 32,780 32,780 350 - Use of Monies 351 Int on Investments Gen Fund (2,927) 20,000 22,927 22,927 8,915 1,085 Sewer Fund 10,000 8,915 State Tax Street 1,112 5,000 3,888 3,888 Road Fund (178) 1,000 1,178 1,178 Co. Rd. Rep/Maint (3,407) 20,000 23,407 23,407 Federal Rev Share 484 500 16 16 Major Streets (27,206) 10,000 37,206 37,205 5,183 Park & Recreation (4,183) 1,000 5,183 63,335 Special Assess. Fd. (53,335) 10,000 63,335 987 dt,,Qf81&F ffrDrainage (987) 987 48,484 352 Interest on Assess 6,446 54,930 48,484 359 Other t V 11I Uf L 1Ut1AV COMBINED STATEMENT OF REVENUES AND EXPENDITURES -FOR THE 'LINE MONTHS ENDED MARC_ H 31+_1983 County Major St Park & Special Remain- Combined Federal State Road Cap Pro Rec Sewer Assess Storm ing Budgeted (Memo General Revenue Tax Road Fund Fund_ , Fund Fund Fund Draina e Onl ) Fund Sharin Street Fund 360-Chgs Current Svcs Balance 1982-83 _„l_ -� 361.1 Subd St Light 877 5,000 4,123 4,123 361 Subd Application 14,535 20,000 5,465 5,465 362 Zoning Adj 29,680 40,000 10,320 10,320 38,750 28,530 28,530 363 Sewer Connection 10,220 223,589 67,522 364 Monthly Svc Chrg 100,389 391,500 291,111 3,076 365 Svc Permit Inspect 1,924 5,000 3,076 365.2 PW Gen Fund 23,866 25,000 1,134 1,134 365.4 Charge in lieu of Assessment 15,000 15,000 47,013 366 System Dev Chg 77,987 125,000 47,013 3,560 367 Parks #1 5,440 9,000 3,560 6,900 368 Parks #2 2,600 9,500 6,900 369 Other 4,738 10,000 5,262 5,262 380-Franchise Revenue 381 PGE 225,000 225,000 382 NW Natural Gas (16,236) 61,768 78,004 78,004 383 General Tel 7,904 108,000 100,096 100,096 384 Garbage 14,178 30,000 15,822 15,822 385 MACC - Cable TV 5,000 5,000 389 Other (Cab & PNB) (762! 2,000 2,762 2,762 390-Nonrevenue Receipts 391 Donations/Gifts (149) 100 249 249 399 Other (9,201) 400 9,601 9,601 Sale of Land VILL Uf LiunnU COMBINED STATEMENT OF REVENUES AND EXPENDITURES -FOR THE NINE- MONTHS ENDED MARCH 31. 1983 Special Combined Federal State County Major St Park & P Remain- Road Ca Pro Rec Sewer Assess Storm ing Budgeted (Memo General Revenue Tax Road Fund Fund Fund Fund Drainage Balance 1982-53 Only) Fund Shari.n� Street Fund Fund 400 - `: COVERED EXP (1,122,155) 1,122,155 1,122,155 401 Tr .isfers 232,214 LID Overhead/Admin. (189,239) 60,000 249,239 17,025 20,125 LID Engineering 36,079 40,000 3,921 3,921 402 Other Recover. Exp (30,458) 30,458 10,333 403 Sale of Bonds 1,305 404 Spec Assess Earned (1,305) 1,305 733,483 405 Collect on Assess (660,593) 72,890 733,483 TOTAL REVENUES �y� 3 8,80,064 '' g Z_5 Z 9_fi4 h 53,949 182.6-J 3 �-1 .i15�.Z:.7 .$1.2�-4- FUND BALANCE General Fund 216,865 216,865 Sewer Fund 138,766 138,766 St Tax Street 22,794 22,794 Road Fund 4,170 4,170 County Road Maint. 192,359 192,359 Fed Rev. Sharing - 0 Major Streets 630,963 630,963 Pk & Recreation 71,500 71,500 Special Assessments 91,433 91,433 GRAND TOTAL REVENUE 375,575 5:248,914 4,,873,339 2,539,646 53,949 182.913 49,647 U L 11 VC LlUnNIJ COMBINED STATEMENT OF REVENUES AND EXPENDITURES FOR THE _SIM MONTHS ENDED ur�MAH_,Jt,tU3 County Major St Park & Special Remain- Combined Federal State Cap Proj Rec Sewer Assess Storm ing Budgeted (Memo General Revenue Tax Road Road Fund Fund Fund Drainage Balance_ 1982-83 Onl Fund Stearin Street Fund Find_ Fund OPERATING,j CAPITAL EXP 1.1 Police 354,473 1,109,118 754,645 754,645 1.2 Finance & Records 100,906 316,741 215,835 215,835 1.3 Municipal Court 8,765 27,004 18,239 18,239 1.4 Library 40,415 154,290 113,875 113,875 1.5 Social Services 9,966 23,500 13,534 13,534 2.1 Public Works 1,636,967 2,531,992 895,025 895,025 2.2 Planning & Develop. 78,839 240,975 162,136 162,136 3.1 Mayor & Council 5,352 22,069 16,717 16,717 3.2 City Administration 40,562 137,874 97,312 97,312 4.1 General Government 89,101 359,684 270,583 270,583 6.1 All Contingency General 51,083 51,083 LID Reimbursements 30,000 30_000- Sewer St Tax St Fed Rev Shr - 0 - Major St 276 276 Parks #1 7,250 7,250 Parks #2 7,250 7,250 Road Fund 170 170 Co Rd Maint 385 385 -.1r Capital Projects LID's (106,7491 5 -` 1,506,749 5.019.661 ,4 064:650 L,S57T901 �..�.--+.,.,.+.a,+... ww...n•ew.rxen.wwnw•.,.nn.,,•,.,.,o.:,...�......,�....._......- _ viii yr aavnw •COMBINED STATEMENT OF REVENUES AND EXPENDITURES *FOR THE xzUE t40NTHS ENDED MARCH 31_ 1983. Remain- Combined Federal State County Major St Park & Special ing Budgeted (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess Storm Balance 1982-83 only) Fund Sharin Street Fund Fund Fund Fund Fund Fund Draina e OTHER EXPENDITURES PB trans to Gen Fund (1,122,154) 1,122,154 83,718 153,185 13,285 180,453 316,353 8,107 324,632 42,421 Other trans to GF Trans to other 'Funds ' Use of Money/Prop 10,525 Interest Exp (10,525) 10,525 Debt Service 32,795 Pmt - Bond Princ. 47,000 79,795 32,795 82,834 Pmt - Bond Interest (3,376) 79,458 82,834 Unapprop Fund Balance 70,000 70,000 Total Other Exp (1,019,055) 229,253 1,248,308 83.718 153,185 13.285 180,453 316.353 8.107 324.632 126,154 42,421 185__ 13,285 31 180,453 6,353 8,107 324,632 1,632,903 42,421 TOTAL EXPENDITURES (64,044)5 2J 481914 5,312,958 2,557,901_83 718 153, Current Year Rev769) 29; 728 36,362 335,304 (232,134) 7,536 (60,522) (5331957)261088 Over (Under) Exp (439,619) (18,255)(29, - COMBINED STATEMENT OF REVENUES AND EXPENUI'fURES FOR THE QUARTER ENDED MARCH 31, 1983 Special Major St Park & P Storm Combined Federal State RoadCounCap Proj Rec Sewer Assess General Revenue Tax Road Fund Fund Drainage REVENUES (Memo Fund Fund - ---- Only) Fund Sharing Street Fund Bun��_ 300 - Taxes - -- 9,528 69,528 301 - Property Taxes 61,420 1,420 Loaves & Fishes TCYS B 10,701 10,701 ikepath Levy 11,067 11,067 302 - Prior Years 62 Loaves & Fishes 62 768 768 TCYS 2,306 2,306 Bikepath Levy 309 - Other 310 - FROM OTHER AGENCIES 67,249 311 State Gas Tax 67,249 312 Cigarette Tax 8,381 8,381 313 Liquor Tax 29,600 29,600 332 35,3325, 314 State Revenue Share 3 11,816 315 County Rd Levy 11,816 115 19,115 316 Hotel/Motel Tax 19, 26,337 318Federal26,337 AAgBRev Share 5,571 5,571 3��gg 19.4 FRS State Su c- N. Removal 319.4 State Sub - Library 319.2 Fed. Sub - Sr. Cit.Ctr. 321 County Sub. - USA 322 County Sub - Library 31,722 31,722 78,478 323 County Maintenance - Rep tay. 78,478 329 Other - Library 330 - LICENSES & PERMITS 19,407 19,407 331 Bus. Licenses 7 421 332 Plbg., Heat., Mech.,Nermits 7,421 333 Building Permits 11,108 11,108 339 Others 25,116 25,116 _...- - COMBINED STATEMENT OF REVENUES AND EXPENDITURES FOR THE OTTARTRR ENDED MARCH 31. 1983 Special Combined Federal State County Major St Park & Sewer Assess Storm (Memo General Revenue Tax Road Road Cap Proj Rec 340 - FINES,FORFEITURES_& PENALTIES Only) Fund Sharing treat E�SII�_ Fund Fund Fund Fund Fund Drain 341 Court Fines, Forfeit, IDD 15,139 15,139 350 - USE OF MONIES 351 Int on Invest - Gen Fd. 7,231 7,231 3,014 Sewer Fund 3,014 State Tax St 1,776 1,776 Road Fund 673 673 Cnty Rd Rep. & Maint 13,572 13,572 Federal Rev Shar 5 5 9,385 Major Streets 9,385 1,378 1,378 Park & Recreation 30,703 Special Assessments 30,703 131 Storm Drainage 131 31,269 352 Int on Assessments 31,269 359 Other 360 - CHARGES FOR CURRENT SERVICES 361.1 Subd. Street Light 937 937 361 Subd. Application 150 150 362 Zoning Application 4,785 4,785 8,325 363 Sewer Connection 8,325 17,614 19,240 364 Sewer Service 36,854 1,069 365 Sewer Permit Inspect 1,069 365.2 Public Works Gen Fd 365.4 Chg in lieu of Assess 20,400 366 System Dev Charge 20,400 1,800 367 Parks #1 1,800 3,100 368 Parks #2 3,100 369 Other 2,644 2,644 CUMB1NEU STATEMENT OF REVENUES AND EXPENDITURES FOR THE QUARTER ENDED MARCH 31, 1983 CountMajor St Park & Special Combined Federal State y Rec Sewer Assess Storm (Memo General Revenue Tax Road Road Cap Proj 380 - FRANCHISE REVENUE Only) Fund Sharing Street Fund Fund Fund Fund Fund Fund. Drainage 381 PGE 382 NW Natural Gas 29,611 29,611 383 General Telephone 49,442 49,442 384 Garbage 8,279 8,279 385 MACC - Cable TV 389 Others (Cab & PNB) 2,462 2,462 390 - NONREVENUE RECEIPTS 391 Donations/Gifts 39 39 399 Others 2,130 2,130 Sale of Land 400 - RECOVERED EXPENDITURES 401 Transfers 266,019 266,019 LID Overhead (43) (43) LID Administration LID Engineering 20,125 402 Other Recovered Exp 18,944 (1,181) 403 Sale of Bonds 404 Spec Assess Earned 39,884 405 Collect on Assess 39,884 TOTAL REVENUES 1 0 , 1.2 6Z�,ZSz�- -2�► - -69.02 �' -` 1 COMBINED STATEMENT OF REVENUES AND EXPENDITURES FOR THE OTTARTRR ENDFD MARCH 31, 1983 Combined Federal State County Major St Park & Special (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess Storm Only) Fund Sharing Street Fund Fund Fund Fund Fund Fund Drainage OPERATING & CAPITAL EXPENSES 1.1 Police 253,719 253,719 1.2 Finance & Records 76,583 76,583 1.3 Municipal Court 4,749 4,749 1.4 Library 38,271 38,271 1.5 Social Services 1,302 1,302 2.1 Public Works 187,626 187,626 2.2 Planning & Develop 57,088 57,088 3.1 Mayor & Council 6,162 6,162 3.2 City Administration 31,835 31,835 4.1 Gen Government 69,848 69,848 6.0 6.1 All Contingency General Sewer St Tax St Fed Rev Sharing Major Streets Parks Ill Parks #2 Road Fund Cnty Road Repair Debt Service 501,781 Capital Projects LID's 501,781 --" "- 501,781 , 1,228,964 727,183 ,yam>........ ."nom. .�..a a- COMBINED STATEMENT OF REVENUES AND EXPENDITURES FOR THE QUARTER ENDED MARCH 31, 19.8_3 Combined Federal State County Major St Park & Special (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess Storm Only) Fund Sharing Street Fund Fund Fund Fund Fund Fund Drainage OTHER EXPENDITURES PB Transfers to General Fund 266,019 14,022 43,518 - 0 - 45,090 50,732 2,376 107,047 3,234 Other Transfers to General Fund Transfers to Other Funds Use of Money & Property Interest Expense Debt Service Payment of Bond Principle 49,967 Payment of Bond Interest 49,967 Total Other Expenditures 315,986 14,022 43,518 - 0 - 45,090 . 50,732 2,376 107,047 49,967 3,234 1 544,950 727183 14,022 43,518 - 0 - 45,090 50,732 2,376 107,047 551,748 3,234 , TOTAL EXPENDITURES �- Current Year Revenue 46,960 (20,947) 3,902 (77,025)(429,767) 16,137 Over (Under) Expenditures (461,338) (50,914) 12,320 25,507 12,489 ,--, - -- I I I AGARD LIBRARY PUBLICPhone 639-9519 12556 SW Main-Tigard, 0r. 97223 MONTHLY REPORT April 11, 1983 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAIrW BUDGET 1983-84: Th Tigard Budget Committee approved and will recommend a budget of $168,896 for the Library in 1983-84. This reflects a reduction of $3,000 in the proposed book .budget. In the levy election on May 17, there will be $20,000 for the Library in the A ballot and $2,000 in the B ballot. WORKSHOPS: The Librarian and Assistant Librarian attended a one-day workshop on "Public Access to Legal Information. " The session was very useful in view of the increase in requests the Library is receiving. It was sponsored by WCCLS. The Associate Librarian and Library Assistant attended a one-day workshop on reference work. The information presented upgraded and updated skills of the staff members. RAIN ON THE ROOF: Rain on the roof became rain in the magazine area on Thursday, March 31. Again, the staff was here and able to prevent damage to materials. The owner responded and the problem seems to be taken care of for now. WCCLS: The Librarian met with a committee to re-write the long-range plan for Washington County Cooperative Library Services. "Typing" of libraries was discarded and a new approach 'gas been made, emphasizing "cooperative" instead of "County Library System. " The plan has ween shortened from 20 years to 5 years. A preliminary presentation at the monthly pro- fessional Board meeting received a favorable reaction. At the Board meeting it was decided to call a meeting of librarians and governing body representatives, to include the County, to make some decisions regarding a new, county-wide operating levy. The meeting is scheduled for April 21. VOLUNTEERS: A volunteer meeting was held on March 14, at the Library. All but 3 volunteers were able to attend. The Assistant Librarian reviewed procedures for handling various situ- ations with staff and the public. When it was announced that a volunteer coordinator and typist were being recruited, two volunteers stepped forward. These meetings are scheduled bi-monthly in order to increase communication between volunteer and volunteer as well as between volunteer and staff. Volunteer hours totaled 154; daily average, 6.7 hours. WORK INDICATORS: MARCH 1983 MARCH 1982 Adult Books 7555 6999 Juvenile Books 3454 2574 Interlibrary Loan 81 135 Magazines 565 564 Records/Cassettes 187 209 Other 43 58 Total Circulation 11,885 10,539 Days of Service 23 22 Average Daily Circulation 517 479 7 Increase - Circulation 13% Reference/Reader's Advisory 623 921 Materials added 488 532 Materials withdrawn 63 141 Story-Time total 105 59 Borrowers: new/renewal 262/141=403 TIGARD LIBRARY BOARD - MONTHLY REPORT - April 11 - page 2 . YOUTH SERVICES: John Henshell l 4cub scout group and children from the Tigard Cooperative Playschool came for orientation isits and a special story time. The project of recataloging the cassettes and putting them into circulatable pasteboard boxes is nearly complete. 31 of 36 cassettes are in circulation. Checking in and out of cassettes has been radically simplified. We now have an adequate record of our collection, and damaged cassettes have been removed. We have requested money from the Friends of the Library to acquire new cassettes for children and young adults. This March iuvenile circulation is up by over 900 from March 1982 (in one more day of operation), or over 1/3 . Circulation is up by well over 500 from February with a slight increase in daily circulation. x Manif Eg t 1 I f I S� f t� I 4 r i t i CITATIONS PROCESSED THROUGH MUNICIPAL COURT FOR 14ONTH OF MARCH, 1983 —' Pending ;itations By By Fines Not Guilty Not Guilty Dismissed Attorney Cleared Judge Clerk Amount Pleas Findings Trial (Present Mont 145 114 $4,167.00 13 5 7 _ RAFFIC 8 Same Month .ast Year 50 59Al 498.00 6 ?resent Month) ISDEMEANORS 6 0 $ 214.00 2 06 3 'aQ M6ntb' 5 p $ 310.00 3 0 2 .ast ar ?resent Month) 0 4 0 2 3 $ 54.00 2 ARKING lame Month 1 22 $ 362.00 0 0 0 past Year itations Received For Processing .raffic 293 I tidemeanors 5 larking 11 i lours in Court 14z 15 .icense Suspensions . Failure to Pay - 3 Failure to Appear - 0 lumber of Bench Warrants Issued for Month 3 Amount-Spent this Month_fox_.C_o_.urt Appointed Atty._$ )utstanding Fines Due at Month End $ Number of Court Appointed Attorneys for Month 0 fitness Fees Paid for Month $ 111.13 amount fora alice Training to State $ 735.00 c M E M O R A N D U M F TO: MAYOR AND CITY COUNCIL FROM: JOY MARTIN, ADMINISTRATIVE ASSISTANT DATE: APRIL 12, 1983 SUBJECT: MACC/CABLE TV UPDATE MARCH CONSTRUCTION REPORT Overall March has been a good month with increases partly due to placing cable inside the conduits placed in previous months. The problem with Southern Pacific Railroad crossings isstill present but there has been progress. The problem is mainly the fact that Southern Pacific must have an inspector physically present while the crossing is being done. The construction reports for Tigard are attached. No cable is energized in Tigard because of the delay in the interconnect with Beaverton. `. OTHER DISCUSSION AND ACTIONS 1. ) Discussion on the proposed Policy and Procedures Manual . 2. ) Discussion of proposals for federal cable legislation. 3. ) Established a budget committee. 4. ) Established an access subcommittee. 5. ) Received and discussed financial reports for both MACC and Storer-Metro. 6. ) Discussion on establishing a rental fee for remote control devices instead of purchasing. Action is pending research of the agreement and discussions at negotiations. JM : dkr Attachment METROPOLITAN AREA COP"1U"!ICATI0';S COMMISSION CONSTRUCTION REPORT i MONTH OF Sarch 1 Q83 ® CABLE CONSTPUCTIO! TIGARD P:EQ IDafl-IAL Aoolied Issued Permits This Horth 0 J 0 Total to Date 35 $ Total Required Aerial Underaround Total Cable Placed This Month 9.27 2.21 ` 11 .48 Total to Date 40.79 I 7.63 , 48.42 Total Required I I Aerial 'Underaround Total Cable Energized This Honth i Total to Date I Total Required e IP;�TITi!I In1'14L Aerial Underaround Total Cable Placed Thi s ttonth Total to Date Total Required Aerial Underaround Total Cable Energized This Nonth Total to Date Total Required s MACC CONSTRUCTION REPORT Page 2 HEADS@ AND DUBS �J)nMj rf 'March, 1983 f 1 . Beaverton: Administrative Offices and Hub Site. 11 ,200 sq. ft. , single story F SW. Brigadoon (near 141st and Millikan) Occupied as administrative offices. Hub t operational . Access studio: not opera- tional , no equipment. 2. Forest Grove: Hub Site. 1 ,600 sq. ft. , single story. ". 24th between Quince and Yew Streets. } Building under construction. Pacific Univ. Access Studio operational , not tied with the system yet. 3. Hillsboro: Hub Site. 2,000 sq. ft. , single story. Main Street Extension near 12th Building constructed. Hub equipment being placed in building. Access studio: not operational , no equipment. r 4. Tiaard• Hub Site. 2,000 sq. ft. , single story. SW. 85th (south of the intersection of s Hall Blvd. and Durham Road). g Building constructed. Hub equipment in place, signal will be available upon arrival of hub interconnect. Access studio: not operational , equipment on order. 5. Washington County: Main Headend. 3,600 sq. ft. , single story. t SW. 173rd south of Cornell Road on the proposed Quadrant Business Campus. f t Building constructed. Headend equipment operational . local Origination Studio not f operational , no equipment. L � Im METROPOLITAN AREA COMMUNICATIONS COMMISSIO4 CONSTRUCTION REPORT (J - MONTH OF March, 1983 • CABLE CONSINCTION SYSTEi TOTALS • RESIDENTIAL ADolied Issued Permits This Month 0 0 Total to Date 223 86 Total Required Aerial Underground Total Cable Placed This Month 22.43 26.56 48.99 Total to Date 106.37 108.44 214.81 Total .Required 424.38 233.08 657.46 /J qb,;;— - �6 Aerial Underground Total Cable Energized This Month 12.49 9.01 21 .50 Total to Date 17.91 15.71 33.62 Total Required 424.38 233.08 657.46 4.2% 6.7% 5.1% • INSTITUTIONAL Aerial Under round Total Cable Placed This Month 11 .58 0 11 .58 Total to Date 96.74 2.99 99.43 Total Required 140 29 169 Aerial Under round Total Cable Energized This Month Total to Date Total Required ME2IORANDUM TO: City Council FROM: William A Monahan, Director of Planning & Development v'-1. DATE: April 11, 1983 SUBJECT: Department Report - March 1983 Attached for your review are the following monthly updates from the Department of Planning and Development: 1) Building Activities 2) Comprehensive Plan Update 3) Approval Authority Update 4) Code Enforcement Activity During March Building Division activity increased greatly. Permits for construction valued at $1,561,590 were taken out. Permit fees increased substantially over February, therefore, we have experienced three successive strong months. Update on Housing Authority Properties - The construction of the single family units to be under the jurisdiction of the Washington County Housing Authority has progressed smoothly. Tigard's building inspectors have thus far had no difficulties or complaints arising from the construction phase. f i i r i t k 1 f MEMORANDUM TO: CITY COUNCIL FROM: PLANNING AND DEVELOPMENT DEPARTMENT DATE: April 8, 1983 SUBJECT: Monthly Report for month of March March's building acitivities include permits for 8 signs, 19 single family residential, 5 residential additions or remodels, 1 residental garage addition, 8 commercial alter/repair, 1 communication tower and 1 sign construction for a total valuation 1,561,595.00. Fees for 35 permits 13,457.99 Fees for 8 signs 250.00 Plumbing Acitivity - 38 3,867.50 Mechanical Activity - 38 725.69 Business Licenses - 113 6,891.00 TOTAL. . . . . . .$ 25,192.18 Sewer Connections - 22 17,100.00 Sewer Inspections - 22 770.00 King City Activity 2 Residential Alter/Repair for a total valuation of $5,375.00 and fees of $112.03. z H O O O O Co O O O O O O O O O O C> 0 0 0 0 0 0 0 0 cr') 0 0 0 0 0 0 0 0 0 In H O O O O O O O O O (D O O O O O O O O 0 ,0 O O O O r-- 0 0 0 0 0 0 0 0 N 0` d N r- r- M 17 r, r0 r` O M H .7 00 M -7 v1 M 0 0 0 N•) O O %0 r4 Ln O O N to to O O N 6 Irl C+ r- N N N m to N O N O N r-I M ra %0 N to to ria M %D N r\ r- a u") %0 O +0 10 r` Irl C0 %D r- �o %0 CD rI M M 1.11 r-t r .� r-c H to r-I 00 c0 d cd Cd w CG Cd e0-- -- -- -. 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L. >, b 1 +) rI ••, G PC 0 t: C t>7 >r ra its 0 10 A ar w f9 0) to -0 t+ C t+ O O .0 t. .1.) 0 A. r+ A 0 0 tL' 0 rds rda 3 w � 3 m H 0 3 H y U h 6' U p6 t1+ Cd H 0 r sec. c�F s'rn�rl: BOUND1,I1Y COMMISSION SUOMI'f TO BOUNDARY BOUNDARY ZCA COMMEN'T'S AREA II PAtERWORK RESOLUTION COMMISSION COMM. ACTIO14 I'I_ LED - .- — Durham School Complete 81-93 February 1982 with Durham May 1982 island March, March 16, 1983 E~ 1982 z 41 E. Randall Complete 81-49 Sept. 3, 1982 Oct. 7, 1982 Oct. 82 March 1fi,,1983 a a Cooper Complete 82-97 Sept. 3, 1982 Oct. 7, 1982 Oct. 82 March 16, 1983 w March 16, 1983 Benny Larson Complete 82-98 Sept. 3, 1982 Oct. 7, 1982 Oct. z Needs County LI: McIntosh not complete 81-96 Certification o Needs County W Hwy 217 R.O.W. not complete 81-41 Certification > March 1983 March 16, 1983 W Tete 81-60 December 1982 March 3, 1983 a Kvarnstrom complete a63-06 March 3, 1983 March 1983 March 16, 1983 z Larsen/5200 Complete with Triangle Island v z i Hwy. 217 Island not started Ventura Court not started a Approved a Baylor Complete 83-06 January 1983 March 3,1983 March 1983 March 16, 1983 a Clinton Complete 83-06 January 1983 March 3, 1983 March 1983 March 16, 1983 Ford Complete 83-06 January 1983 March 3, 1983 March 1983 March 16, 1983 F Gonzaqa Complete 83-06 January 1983 March 3, 1983 March 1983 March 16, 1983 a a Beveland complete 83-06 January 1983 March 3, 1983 March 1983 March 16, 1983 mMarch 16 1983 a March 3, 1983 March 1983 + Triangle Island Complete 83-06 lamauy 1983 O F a Walnut Island not an island, staff c:.nnot initiate X Wnot an island, staff c;annot initiate z N.W. Corner L < Durham/Tualatin River not an island, staff cannot initiate Ln wary 198) Postponed Krueger/NW Corner complete 83-07 Until June 1983 CODE ENFORCEMENT REPORT - March 1983 DATE LOCATION CONDITION/COMPLAINT ACTION STATUS -_ 2-22-83 12835 S.W. Watkins Junk in yard Notified owner 2-25-83 Contacted by owner 3-1-83, will remove as weather permits 2-25-83 12900 S.W. Watkins Seweage odor 3/7/83 investigated area, no odor detectable 3/8/83 dye tested neighbors septic system with no results. 3-3-83 12240 S.W. 116th Tree blocking view of traffic Removed without action 3-7-83 3-24-83 10365 S.W. Highland Sewage ordor Health Department handling Garbage stacked in front yard none No evidence of any 3-24-83 Lewis Lane 3-25-83 & 3-28-83 3-28-$3 Upper Boones Ferry & 72nd Ave. Street corner vender "flower sales" Temp. Use & Bus. TAx tnobtained. (business removed) ue until immediate Ce g 3--30-83 11095 S.W. 93rd Sewage at surface Notified Health Dept. 3-30-83 g 3-30-83 13750 S.W. Hall Sewage at surface Notified Health Dept. 3-30-83 3-30-83 Copper Creek I Subdivision Trees being cut on public proptery Not public property - owner notified of cutting KING CITY BUILDING ACTIVITY - March 1983 CONTRACTOR ADDRESS TYPE VALUATION Jack Wagoner/Forrest Wyler 15790 S.W. Royalty Parkway Residential A/R 3,000Residential A/R 2,375 Weston Investment 11980 S.W. Imperial Ave. S I G N PERMITS March-1983 CONTRACTOR _ _ ADDRESS VALUATION Pioneers Pies 11960 S.W. Pacific Highway 250.00 Mike Adams 11420 S.W. Pacific Highway 100.00 Oregon Sign Corporation 13970 S.W. Pacific Highway 2,500.00 Timberline Systems 7180 S.W. Fir Loop 1,200.00 Senco Fastening System 12050 S.W. Garden Place (Park 217) 1,800.00 Oregon Sign Corporation 12260 s.W. Main St. 1,300.00 Ramsay Sign Inc. 346 Tigard Plaza - Annie's Hallmark Shop 1,200.00 Century 21 Homes Inc. S.W. 98th & S.W. London Court 842.00 TOTAL. . . ... $ 9, 192.00 r MONTHLY REPORT z PLANNING AND DEVELOPMENT APPROVAL AUTHORITY ACTIONS MARCH 1983 The following projects were acted on by the Planning Commission over the past month. SUBDIVISON AND VARIANCE S 1-83 V 1-83 Heidi Park NPO # 3 APPLICANT: Mr. & Mrs. Ed Gause OWNER: Same 14635 S.W. 133rd Tigard, Oregon 97223 REQUEST: A request for a preliminary approval of a seven lot subdivision and a variance to the minimum lot size of 7500 sq. ft. . The proposed lots are one at 8,395 sq. ft. with an existing house; two lots with minimum of 7,428 sq. ft. ; and four lots with minimum of 6,368 sq. ft. . The property is designated low density and is zoned R-7. LOCATION: S.W. 110th Avenue and S.W. Garden Park Place. (Wash. Co. Tax Map 2S1 3DD lots 1300 and 1301) ACTION TAKEN: Approved March 8, 1983 by unanimous vote of Commissioners present. NEIGHBORHOOD PLANNING ORGANIZATIONS APPOINTMENTS 3-8-83 The Tigard Planning Commission forwarded the names of the following individuals to the Citv Council with their recommendation for appointment to the appropriate NPOs. Jerry Linschoten NPO # 6 € Yvonne Larson NPO # 7 Howard Cornutt NPO # 5 Richard Boberg NPO # 7 s f f There was no action taken by the Hearing Officer or the Director of Planning and r Development in the month of March, 1983. 1 a MEMORANDUM i TO: CITY COUNCIL FROM: PLANNING DEPARTMENT SUBJECT: Comprehensive Plan Status As you are well aware, the Comprehensive Plan Map and Interim zoning map were adopted March 16, 1983. All of the Plan elements have also been adopted by City Council. Staff has tentatively scheduled a ratification ordinance on the Comprehensive Plan for May 9, 1983. Staff is also in the process of completing the necessary compliance for Goal 5 (Open Space Scenic and Historic Areas and Natural Resources. ) Once completed this information will be incorporated into the Natural Features and Open Space document. The next step in the Comprehensive Plan process is to review and adopt the Development Code. Staff hopes to make copies of the code available within two weeks and to hold a study session with Council sometime in May. i 's POLICE DEPARTMENT MONTHLY REPORT , March 1983 and First Quarter Recap TO: City Administrator/City Council FROM: Chief of Police I. Personnel The department continues to be down the one patrol position this month, and there has been no personnel turnover this quarter. The average daily department strength this month was 17.4 as compared to 17.8 for March, 1982. By division, the breakdown is as follows: Administration 2.0; Services Division 4.1; Patrol Division 7.6; Traffic 1.4; and Investigation Division 2.2 II. Service Delivery The department responded to 468 non-criminal calls for service in contrast to 469 calls in March, 1982. The combined total non-criminal calls for service the first quarter of 1983 was 1,289, for this same time period in 1982 the total was 1,332. Patrol Division's obligated time this month was 1,201.7 hours, for the quarter it was 3,795.7 hours. The non-obligated time this month was 1,091.8 hours, for the quarter it was 3,099.3 hours. III. Crime There were 103 Part I crimes reported this month as compared to 124 for March, 1982, down by 21 crimes in this classification, or 16.9%. There were 49 Part I crimes cleared this month, or 46.6%. The total Part I crimes reported this quarter was 311, in contrast to 293 for this same quarter last year, an increase of 6.10/6. The clearance rate for Part I crimes this quarter is 32.5%, or 101 cases. In contrast to the same time period of 1982, 17.4% were cleared, or 51 cases. There were 56 Part II crimes reported this month, of that number 28 were cleared, or 50%. For the same month last year 84 were reported, and 45 were cleared, or 53.6%. The total Part II crimes reported this quarter was 235 in contrast to 233 reported the first quarter of 1982, an increase of 2 cases, or 0.80/.. There were 94 Part II cases cleared this quarter, or 40.0%, for this same time period in 1982, 130 cases were cleared, or 55.8%. The Investigative Division worked 17 active cases this month, and cleared 23, or 135.20/.. The total active cases worked this quarter by the ( Investigative Division was 92, of that num''jer 29 cases were cleared, or 31.5°x. The reported property loss this month was $86,152.34, of that amount $38,382.43 was recovered, or 44.5%. The combined total property loss this quarter was $195,007.78, of that total $47,535.55 was recovered, or 24.4°x. IV. Traffic Patrol Division responded to 27 accidents, of that number 5 were injury. There were 313 citations issuedthis month as compared to 353 in March of 1982. There were also 26 warnings issued this month in contrast to 81 for this same time period in 1982. Patrol Division has issued a total of 902 citations this quarter in contrast to 903 for this; same quarter last year. There has been a total of 88 accidents reported this quarter, and 79 were reported for this same time period last year. There were 14 injury accidents reported this quarter, while 19 injuries were reported last year in the first quarter. The Enforcement Index this month was 47.80 as compared to 30.50 for March of 1982. The Enforcement Index for this quarter is 49.64 in contrast to 28.68 for this same quarter in 1982. V. Police Reserves The Reserve Unit worked 330 hours this month assisting the department in policing the community, through this quarter the Reserves have donated 1,055 hours of community service. (See attached report for complete details) . VI. Training A. Field Training Officers School. On March 1 and 2, Cpls. Johnson and Killion attended the above school at Clackamas County Community College. . Topics discussed were recruit orientation, performance objectives, discretionary override control, feedback problem solving, equal opport- unity, civil liabilities, and officer stress. 32 man hours were spent receiving this training. x B. Performance by Objectives. Support Services Manager Carrick spent 2 hours on March 23 at the first meeting in planning the above program for the city. VII. Community Relations A. 911. On March 10, Capt. Jennings attended a 3 hour meeting with Washington County Fire District 1, to discuss a proposal to consolidate police and fire dispatch in Washington County. a Y t B. Optimist Club. Chief Adams was guest speaker at the Optimist Club meeting on March 3. He gave an overview of the police department for 1982, and discussed our new programs. 15 people were in attendance for this hour presentation. C. Kiwanis Club. On March 30, Reserve Lt. Royse met with -the Kiwanis Club, helping to initiate the fingerprint program for children. 12 people were in attendance. D. Block Meetings. On March 14, three block meetings were held by Officer Peterson: 2 on S.W. Morgan Ct. , and 1 on S.W. Murdock Street. E. On March 7, Officer Grisham spent 1 hour at Twality Jr. High School presenting a You and the Law program to 35 ninth graders. F. On March 9, Officer Grisham gave a bank robbery talk to 10 employees of the Oregon Bank. This presentation lasted 1 hour. G. On March 15, Officer Grisham attended a CE2 seminar at the High School. He spent 1 hour talking with 20 eleventh graders. H. On March 29, Officer Grisham gave an Officer Friendly presentation to 45 preschool children at the Start Right Preschool. 2 man hours were spent. VIII. Special Assignments A. Narcotic Enforcement Task Force. (see attached report) . B. K-9 Recap. (see attached report) . C. Traffic/Motorcycle Report. (see attached report) . D. Alarms and Permit Recap. (see attached report) . Respectfully submitted, l R.B. Adams Chief of Police t RBA:ac f I F Yil l VL' 11VLfiW To: Ch ie of Police Adams From: Lt R J. Wheeler r, Subject: March Monthly Narcotics Report Date: April 2, 1983 The following is a brief recap of task force narcotics enforcement reports: During the month of March, 1983, we worked three active cases and seized '$45,190.00 (Street value) worth of drugs, including cocaine and marijuana. We served one search warrant and made two arrests for D.C.S. and P.C.S. , With four indictments for D.C.S. pending. March 4, 1983 Case #83-0601 Served a search warrant on S.W.98th St., in Tigard, seized a small quantity of cocaine, three indictments pending. March 289 1983 Case 83-0808 Made an undercover buy of 1/8 ounce of cocain for $290.00. Secret indictment of I white male adult for D.C.S. is pend- ing. March 309 1983 Case 83-0821 Purchased ten pounds and one ounce of a - high grade of marijuana with an under- cover officer for an agreed bulk price of $11,100. (street value $44,900). Made two arrests for P.C.S./D.C.S., and sei- zure of the above stated 10 lbs, 1 oz._ marijuana. There were sixteen hours of volunteered time in March by Lt. Wheeler, and two hours by Officer DeBrauwere. Lieuten R.J. Wheeler Narcotics Unit MEMORANDUM April 4, 1983 TO: Chief of Police FROM: Sgt. Chuck Martin SUBJECT: K-9 Recap RE: March, 1983 Sir: During the month of March the K-9 Team had 21 calls for service. One call for service was received from an outside agency. Five calls were for tracks; three arrests were made as a result of the tracks. Seven building searches were conducted, an average of 11 minutes were spent to search each building. Six area checks were made for prowlers. The K-9 team was again called on for crowd control at Fought & Company, during the three times the dogs were used, all subject cleared the driveways they were blocking without incident. 12 hours were spent in training. During this past month the K-9 Team experimented with call simulation, the setting up of a simulated call for service in which the Team has to respond under actual conditions. Our initial use of this concept was very successful, and we plan to do more as staffing and manpower permits. We are receiving requests for demonstrations. A training seminar for the Tualatin Rural Fire Distrist is in the planning stages for the month of April. Respectfully, Sgt. Chuck Vartin K-9 Leader CM:ac TIGARD POLICE DEPARTMENT z MOTORCYCLE ACTIVITY MONTH OF March 1983 VBR (Speeding) 98 .YIELD RIGHT OF WAY 1 FOLLOWIkG TOO CLOSE 11 RED LIGHT 27 STOP SIGN 1 IMPROPER TURN RECKLESS DRIVING x. } CARELESS DRIVING 6 E • DRIVING UNDER THE INFLUENCE DRIVING WHILE SUSPENDED I Yfifi. 4 OTHER HAZARDOUS 10 1 NON-HAZARDOUS 34 *TOTAL HAZARDOUS 155 *TOTAL CITATIONS 189 ALARMS AND PERMIT RE-CAP Month of MARCH, 1983 TOTAL TOTAL % THIS SAME MONTH % THIS YEAR LAST YEAR CHANGE MONTH LAST YEAR CHANGE 376 • 46 61 - 25% TOTAL ALARMS. . . .. . . 367 _ 25°k ! 367 a. False. . ... . . . 45 9 0 + b. Bonafide.•- -- l 186 Permits Issued. . .. . 8 $3,085 ; Permit Fees.. ... . . . $115 6; 2 t permits Revoked. .!.. $405 Revoked Fees,.. .,. . . $100 --" MONTHLY SUMMARY STATEMENT: . reduction in false alarms This is believed to be as There is a significant more cognizant in the proper operation of a-result of the alarm users being their. systems. March ends the first qufind the following: arter of 1983, and in recapping we - Total- False Alarms were reduced 37°!° from 173 to 126. ^E Total Bonafide Alarms increased 167% from 3 to 8- 28 hew permits were issued and generated $470. 5. Permits were revoked and generated $365.. AI- y0 y Q L: S r' H n, Q 'p S H O f- Lc L - ILI NJ ` � �i� �?Nc cTx� a1 •.� TSN pATR0L o - c ; L`�SsRoo - � N .�rC, copy _ � No ro. o L Ac: r�xraa NJ L.T. . , AbrN A1-LS rs l cr O& L 61 � s -. e iii �� mi ' , POLICE DEPARTMENT CONSOLIDATED MONTHLY REPORT i, FOR MONTH OF MARCH 19 83 DISTRIBUTION OF PERSONNEL z AVERAGE 4i NUMERICAL STRENGTH DAILY ABSENCE I AVERAGE EFFECTIVE STRENGTH End of Same This Same This Last Same this Month Month Month Month Month Month Month - Last Last Last Year Year Year TOTAL PERSONNEL 28 29 10.6 11.2 17.4 17.3 17.8 CHIEF'S OFFICE 3 3 1.0 1.0 2.0 1.7 2.0 SERVICES DIVIS. 7 . 7 2.9 2.8 4.1 4.2 4.2 (PATROL DIVISION 13 16 5.4 5.8 7.6 8.0 10.2 TRAFFIC DIVIS. 2 0 .6 0 1.4 1.4 0 INVEST. SECTION 3 3 1.8 .9 2.2 2.0 2.1 FORCE ONE li 13 3.2 4.8 7.8 7.9 8.2 F%,_.ZE TWO 9 9 3.8 3.0 5.2 5.6 6.0 FORCE THREE 8 6 3.6 3.4 -4.4 3.8 3.6 CHANGES IN PERSONNEL DAILY-AVERAGE PATROL STRENGTH 1. Present for duty end of last month 28 This Same Month 0 Month Last Year 2. Recruited during month 3. Reinstated during month 0 1. Total number field 15 16 officers Total to- account for 28 2. Less Agents Assig- 4. Separations from the service: ned to Investigat. 0 0 (a) Voluntary resignation 0 3. Average daily abs- ences of field off- (b) Retirement 0 icers owing to: - (c) Resigned with charges pending 0 (a) Vacation, susp- 0 erasion, days off, (d) Dropped during probation comp. time, etc. 5.6 5.5 (e) Dismissed for cause 0 (b) Sick & Injured .3 t (f) Killed in line of duty 0 (c) Schools, etc. .1 .3 Total average daily (g) Deceased 0 6.0 .5.8 absences" Total separations 0 4. Available for duty 9.0 10.2 Present for duty at end of month 28 P age 2ne TIGARD POLICE DEPARTMENT Monthly Report I. Calls for Service: This Month 627 Year to Date 1,835 A. Obligated Time 1,201.7 B. Non-Obligated Time 1,091.8 II. PART I CRIMES =• No. Cleared Arrests A. Homicide B. tape C. Fkobbery 2 1 1 D. Assault 11 7 8 E. Burglary 32 8 3 F. Larceny 53 33 17 G. Auto Theft 5 Totals 103 49 29 III. PART II TOTALS 56 28 30 TOTAL - Part I and II { 159 77 59 IV. TOTAL PERSONS CHARGED: 59 a. Adult Male 33 C. Juvenile Male 17 b. Adult Female 3 d. Juvenile Female 6 – V. WARRANTS SERVED 9 VI. `DOTAL PROPERTY LOSS $_86_,152.34 TOTAL PROPERTY RECOVERED $ 38,382.43 VII. TRAFFIC a, Accidents Investigated 27 Injury Accidents 5 Fatal 0 b. Citations: VBR (Speeding) 136 Yield Right of Way 2 Following too Close 11 Red Light 38 Stop Sign li Improper Turn 3 Reckless Driving---2.- Careless riving0Careless Driving 10 Driving Under the Influence 3 Driving 1,1hile Suspended 8 Other Hazardous 17 Non-Hazardous 74 Total Hazardous 239 C. Enforcement Index 47.80 d. Traffic Enforcement Totals Citations: This Month This Year 313 Year to Date 902 This Month Last Year 353 Last Year to Date 903 Warnings: This Month This Year 26 Year to Date 114 - ThisMonth Last Years—Last Year to Date 304 NOTE: - Part I Crimes (Major Crimes) Clearance Rate 47.6% �: - Part II Crimes (Minor Crimes) Clearance Rate 50.0% TIGARD POLICE DEPAYtTY"EN'T First Quarter- 'rReport Z. Calls for Service: 1,835 A. Obligated Time 3,795.7 B. _Non-Obligated Time 3,099.3 • 1 II. PART I CRIMES No. Cleared Arrests A. Homicide- 2 _ 2 B. Rape _�_ - ---------- -- C. . Robbery- 21_ D. Assault 27_ -20 - - E. Burglary 84 14 15 F. Larceny 176 61 �7 G. Auto Theft 16 2 1 Totals 311 •101 87. III. PART II TOTALS ^^ 235 94 92 TO'T'AL - Part I and II 546 195 _ 179 IV. TOTAL PERSONS CHARGED: 179 . a. Adult Male 87 _ C. Juvenile Male 50 b. Adult Female .20_ d. Juvenile Female 22 V. WARRANTS SERVED 21 VI. TOTAL PROPERTY LOSS $ 195,007.78 TOTAL PROPERTY RECOVERED $47,735.55 VII. TRAFFIC Accidents Investigated 88 Injury Accidents 14 Fatal 0 - b. Citations: VBR (Speeding) 444 .Yield Right of Way—L- --Following ay7-.Following too -_Close-1-2 Red--Light 193 Stop Sign.32 Improper Turn 14 Reckless Driving 1 Careless Driving 21 Driving Under the Influence 12 Driving While Suspended 27 Other Hazardous 32 Non-Hazardous 207 Total Hazardous 695 c. Enforcement Index 49.64 ' . d. ' Traffic Enforcement Totals Citations: 902 Warnings: 114 NOTE: - -Part I Crimes (*Major Crimes) Clearance Rate 32.5Yo -::� - Part II Crimes (Minor Crimes) Clearance Rate April 6, 1983 MEMORANDUM TO: City Council FROM: City Recorder/Doris Hartig SUBJECT: OLCC License Application The Chief of Police has, after investigation, recommended approval of the OLCC License Application for the Tigard Town & Country Days Festival. pl I Jill Date Issued OREGON LIQUOR CONTROL COMMISSION SPECIAL EVENT LICENSE APPLICATION OREGON LIQUOR CONTROL COMMISSION P.O. BOX 22297, PORTLAND, OREGON 97222 Application is hereby made for: Special Retail Beer License @ $10.00 per day per stand 1 No. of Stands 2 No. of days. Special Retail Wine License @ $10.00 per day per stand 1 No. of Stands 2 No. of days. Hours of sale are from 7:00 AM to 2:30 AM. Indicate licenses)desired by placing a check mark in the box(es) above; also indicate the number of stands and number of days you desire to operate. Enclosed is a check or money order in the amount of$ 4 n n n as full payment.Fee will be refunded if license is denied,otherwise it will not be refunded. i. Applicant: Tigard Town & Country Days Committee { 2. Trade Name: Telephone No. 639-8438 Tigard 97��3 P .O. Box 238$1 >. 3. Mailing Address: (City) (Zip) (Number) (Sweet) 4. Event: Tigard Town and Country Days Festival 5. Type of Event: Picnic Convention Fair Civic or community enterprise X s Other similar special event* *Specify event Joe Schafer 684-0360 6. Person(s)responsible: (Name) (Buone a:—teleph ) Ti and 9722" ��4-R4�fi i Address: 14 9 4 0 SW 141 (City) (z.p) (Nurnber) (Sheet) ; 7. Address where license will be used: Cook Park 92nd Street Tigard 9722-3 Washington (Name) (Street) (City) (Z;p) (County) kk Par $ 8. Enact location of event: CooTigard, Ore . ` i 9. Above location is: X Within City limits Outside City limits (Check one) i i 10. Date(s)of event: _ July m '-31 s-19 8- i 11. Hours of operation: 7/3 0-11 am to 1 am; 7/31-11 am to 8 pm Expected attendance: 3 ,000 � 12. Who will receive the profits from this license: Tigard Town & Country Days Committee 13. Uwe understand that a false answer to any of the foregoing questions will subject this application to denial.Uwe certify that all information submitted is complete and correct to the best of my/our knowledge. Signature: G Signature: Date 3/21/83 19 COMPLETED AND ENDORSED APPLICATION MUST BE RECEIVED BY OLCC 10 DAYS PRIOR TO DATE OF EVENT THAT APPLICATION COVERS. Form 84545-478(Rev..-BO) THIS APPLICATION MUST BE ENDORSED BY THE APPROPRIATE PERSONS AS INDICATED BELOW, BEFORE SUBMISSION TO THE OREGON LIQUOR CONTROL COMMISSION. 14. THIS SECTION MUST BE COMPLETED BY THE PERSON HAVING CUSTODY OF THE PROPERTY WHERE THE EVENT IS TO BE HELD OR HIS REPRESENTATIVE. This application has been submitted to _1 rT 4 r CL �j and meets with our approval. (Authorized sign ture) /V 15. THIS SECTION MUST BE COMPLETED BY THE CHIEF OF POLICE FOR INCORPORATED CITIES OR THE COUNTY SHERIFF FOR UNINCORPORATED AREAS OR THEIR AUTHORIZED REPRESENTATIVES. This application has been submitted to This office recommends GRANT or REFUSE* *If recommendation is REFUSE,please indicate grounds for refusal (Date) Au signa'tvre) OFFICE USE ONLY SLTNIMAR.Y OF EVENT: DESCRIBE ACTIVITY,PAST OPERATION,HOW POLICED: a r x e Date received I certify that the above information has been verified by me. (Name and title) (Date) g Certificate of Authority to operate issued. (Copy enclosed.) S Forwarded recommending staff action. Supplemental report enclosed. i RESTRICTIONS: p MEMORANDUM L April 13, 1983 TO: City Administrator FROM: Chief of Police SUBJECT: O.L.C.C. License Renewal Application RE: THE PIZZA MERCHANT 13066 S.W. Pacific Highway, Tigard, Or. 97223 Sir: It is recommended that this renewal be approved and forwarded to O.L.C.C. for their consideration. Respectfully, R.B. Adams Chief of Police RBA:ac OREGON LIQUOR CONTROL COMMISSION P. -O. BOX 22297 PORTLAND, OREGON 97222 LICENSE RENEWAL APPLICATION DUPLICATE YMBOL CLASSIFICATION LIC. FEEI DIST. EAJ PBC CNTYI ENF DPLRIN CD PC e1 .2 a o v t7 C PREMISES ADDRESS: / * - * PLEASE COMPLETE THE FOLLOWING 1 . AMOUNT OF CHECK OR MONEY ORDER IN PAYMENT OF LICENSE FEE ENCLOSED. $ 306 6 S �,� /'4�, �C 2. IF ANYONE WILL SHARE IN THE PROFITS OF THE BUSINESS WHO HAS NOT SIGNED THE APPLICATION, EXPLAIN BELOW: MAILING ADDRESS: 3. AVERAGE MONTHLY MALT BEVERAGES & WINES. $ 1316 4. AVERAGE MONTHLY FOOD ITEMS. $ 5. AVERAGE MONTHLY MISCELLANEOUS. $ 263 RENEWAL INSTRUCTIONS: 1 . YOUR LIQUOR LICENSE EXPIRES 3 -_31 F3 YOU MUST PAY A LATE FILING FEE IF THIS COMPLETED APPLICATION IS NOT RECEIVED BY THE OLCC ON OR BEFORE 3 2. COMPLETE THIS FORM FOR RENEWAL ONLY. IF THERE WILL BE ANY CHANGES NECESSARY IN YOUR NEW LICENSE, IMMEDIATELY CONTACT OLCC LICENSE DIVISION OR A LICENSE INVESTIGATOR FOR PROPER INSTRUCTIONS AND FORMS. 3. OBTAIN ENDORSEMENT FROM YOUR LOCAL _CITY COUNCIL OR COUNTY COURT. 4. MULTNOMAH COUNTY AND PORTLAND LICENSEES ONLY. . . .FILE COMPLETED APPLICATION WITH PORTLAND CITY COUNCIL OR MULTNOMAH COUNTY COURT. COMPLETE THE ENCLOSED SUPPLEMENT TO THE LICENSE APPLICATION AND SUBMIT TO OLCC WITH THE CITY OR COUNTY RECEIPT FOR ENDORSEMENT AND THE CORRECT LICENSE FEE. E N D O R S E M E N T THE COMMON' COUNCIL RECOMMENDS THAT § Y. OR COUNTY COURT OF Tigard THAT THIS LICENSE BE GRANTED XX REFUSED �J DATE OF ENDORSEMENT March 31, 1983 Bl'7_L �1,�=/� TITLEPresident of Council SIGNATURE OF OFFICIAL k r RETAIL MALT BEVERAGE , RES ANT APPLICANT'S SIGNATURE: ,t 4 FORM 84545-515 (11 -82) C ANDERSON. DiT-rmAN 8c ANDERSON ATTORNEYS AT LAW TI(--ARD PROFESSIONAL CENTER yZ 8865 S. W. CENTER STREET P. O. BOX 23006, TIGARD. OREGON 97223 63a-1121 March 25 , 1983 FRED. A. ANDERSON DERRYCK H. DITTMAN ROGER F. ANDERSON City of Tigard Robert Jean, City Administrator P. O. Box Tigard, Oregon 97223 Re : Disposition of Surface Waters , East side and West side of Highway I-5, N. Tigard - S. Tigard Interchange I enclose a copy of my letter of March 23, 1983 to Bob Shotwell and Edward Hardt , both connected with the above refer- enced project on which we understand bids will be considered on March 31, 19839, by the department . As you are undoubtedly aware , page 16 B1 sheet #9B, take- off copy of the pertinent part enclosed for your ready reference, purports to show a 24-inch water drain line extending from the east side of Highway I-5 first southwesterly, thence westerly to I-5 , thence southwesterly to a manhole or such other discharge point on the west side of 66th Avenue , all as generally indicated by the red line on the attached copy. We believe that the Highway Department , perhaps with or without the knowledge or consent of the City , has so planned the drainage of surface waters from the reservoir planned on the west side of I-5 in such manner that the abutting lands of DJB Inc. , our client, will suffer material damage from inundation or subsurface absorption of the water. Our concern in this regard forms the basis of our letter of March 23, 1983 to the highway people as enclosed. I want to emphasize that it is a matter of public concern of the City of Tigard and concern for the property owners as to how the disposi- tion of this water is arranged. I am experienced in the propensities of water and the legal problems that arise therefrom, and the pur- pose of this letter is to document the problem so that if any of these waters are not properly attended by the Highway Department in connection with its construction project with or without the knowledge of the City of Tigard, a claim of lack of knowledge or notice cannot be made in any litigation which may be instituted to rectify any condition which appears to be improper disposition of these surface waters . I City of Tigard Page 2 I request your comments in writing as to whether or not the City of Tigard is a participant in this unacceptable proposal, along with a statement or copy of any documentation you may have with respect to any solution. I ask that a copy of this letter, and your response thereto , if possible , be made part of the documentation normally made avail- able to the council members for the meeting of March 28, 1983, at which time I understand that the Council will consider problems connected with drainage and disposition of surface waters . Very truly yours , ANDERSON, DITTMAN & ANDERSON ed. A. Anderson FAA:pt Enc. t City of Tigard Page 2 I request your comments in writing as to whether or not the City of Tigard is a participant in this unacceptable proposal, along with a statement or copy of any documentation you may have with respect to any solution. I ask that a copy . of this letter, and your response thereto, if possible , be made part of the documentation normally made avail- able to the council members for' the meeting of March 28, 1983, at which time I understand that the Council will consider problems connected with drainage and disposition of surface waters . Very truly yours , ANDERSON, DITTMAN & ANDERSON ed A. Anderson FAA:pt Enc. Original received this 25th day of March, 1983. City o •Tig rd J w Title /2E et, aentn7TC- ui # w i tz o:: h�� FIS i i i Ll ��o Q I I ! 0 i� 09 olI f i I 4" Lij I z rj a e t YZ I del 44 IN -gF f� � `V�i'M°•M L'2�•S h t � I 1 .2p. y I I � •; �- �- t 1 � s hld \ ANDERSON. C)ITTMAN Be ANDERSON ATTORNEYS AT LAW TIGARD PROFESSIONAL CENTER 8865 S. W. CENTER STREET P. O. ©OX 23006. TIGARD. OREGON 67223 503 - 630-1121 FRED. A. ANDERSON DERRYCK H. DITTMAN March 23, 1983 ROGER F. ANDERSON Bob Shotwell Edward Hardt Project Manager Metro Region Engineer N. Tigard-S. Tigard Interchange Section 9002 S.E. McLoughlin Boulevard 4755 S.W. Watson Avenue Milwaukie, Oregon 97222 Beaverton, Oregon 97005 Re: Disposition of Surface Waters East side and west side of Highway I-5 N Tigard - S Tigard Interchange This letter is being written in our capacity as attorneys for DJB, Inc. and G.L. Ball, who separately are owners of several tracts of land located northerly and/or westerly of Landmark Ford ownership, and southerly of the off ramps at the interchange above mentioned. We have obtained and have at hand in this connection copies of the Department of Transportation plans for the proposed project, which we are informed is now scheduled for bid consideration on March 31, 1983. The plans for transfer of surface waters from the easterly side of I-5 do not include any reliable indication of disposition of waters along S.W. 66th Avenue, and we understand that this is a matter of concern for the Department of Transporta- tion as well. It is our further understanding from Mr. Bob Shotwell that the plans include the construction of a large holding pond approximately due east of the planned convergence of the westerly planned traffic ramps, but that plans with respect to the surface waters are being reinvestigated for-the purpose of determining the ultimate disposition thereof rather than following the present proposal to release the impounded water westerly of I-5 at 66th Avenue. The vo-lume�of surface water which we understand will be involved should not be released indiscrimately on the west side of 1-5, as it is our opinion this would constitute a violation o: the rights of the adjacent property owners. As we understand, the redetermination of the disposition of these surface waters involves legal as well as physical and topographic problems, but the con- struction contract plans as distributed show only the di>3charge of such water onto 66th Avenue. Our concern includes the rights of adjoining property owners, and we have been assured in this regard that prior to final determination of the issues that are involved here we will be afforded an opportunity to review and . 1 Bob Shotwell Edward Hardt March 23, 1983 Page 2. comment on the revised water disposal pians. We believe that this is a very vital aspect of the matter, and our clients are concerned that their rights may not receive proper consideration, resulting in the need for court determina- tion of rights after expensive litigation. Your cooperation in furnishing us a copy of your findings and proposals as the matter progresses will be greatly appreciated by the undersigned. Very truly yours, ANDERSON, DITTMAN & ANDERSON Fred. A. Anderson FAA:o te, ®d � I �J GUyI,a All C1911Y OF T11FA RD April 12, 1983 WASHINGMN COLIMY.OREGON Anderson, Dittman & Anderson Attorneyt at Law Tigard Professional Center i 8865 S.W. Center Street P.O. Box 23006 Tigard, OR 97223 Attn: Fred A. Anderson RE: N. Tigard - S. Tigard Interchange (I-5) Dear Mr. Anderson: We are in receipt of your letter of March 25, 1983 including an attachment of a take off of page 16 B1 sheet #9B from the Oregon Department of Transportation construction plans for the North Tigard-South Tigard Interchange Project. The City staff has reviewed these plans as a matter of routine coordination between the City and the State on such projects. We have noticed, as ap- parently you have, that an apparent inconsistency exists as related to the ultimate disposition of storm. water originating on the east side of Interstate 5 (I-5) and being transported to the west side of I-5. I have discussed this concern with Oregon Department of Transportation repre- sentatives Jim McClure on February 14, 1982; and with Bob Shotweli during the week of February 28, 1983. Mr. McClure was going to attempt to address this problem prior to bidding, but there was not sufficient time. A correc- tive design is underway. I have discussed this problem with Mr. Shotweli who has assured me that the city will- be involved and informed as to the de- sign and solution. I will keep you informed of any information I recieve from O.D.O.T. concerning this matter. i Sincerely, . Frank A. Currie, P.E. Director of Public Works i cc: Bob Jean, City Administrator Ed Sullivan, City Attorney i l FAC/dc j i 12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171 ANDERSON. Oi=mAN 8c ANDERSON ATTORNEYS AT L-AW TIGARD PROFESSIONAL CENTER 8865 S. W. CENTER STREET P. O. BOX 23006. TIC-ARD. OREGON 97223 639-1121 March 25 , 1983 FRED. A. ANDERSON DERRYCK H. DITTMAN ROGER F. ANDERSON City of Tigard Robert Jean, City Administrator P. O. Box Tigard, Oregon 97223 Re : Disposition of Surface Waters , East side and West side of Highway I-5, N. Tigard - S. Tigard Interchange I enclose a copy of my letter of March 23, 1983 to Bob Shotwell and Edward Hardt , both connected with the above refer- enced project on which we understand bids will be considered on March 31, 19833, by the department . As ,you are undoubtedly aware , page 16 Bl sheet #9B, take- off copy of the pertinent part enclosed for your ready reference , purports to show a 24-inch water drain line extending from the east side of Highway I-5 first southwesterly , thence westerly to I-5 , thence southwesterly to a manhole or such other discharge point on the west side of 66th Avenue , all as generally indicated by the red line on the attached copy. We believe that the Highway Department , perhaps with or without the knowledge or consent of the City , has so planned the drainage of surface waters from the reservoir planned on the west side of I-5 in such manner that the abutting lands of DJB Inc. , our client, will suffer material damage from inundation or subsurface absorption of the water. Our concern in this regard forms the basis of our letter of March 23, 1983 to the highway people as enclosed. I want to emphasize that it is a matter of public concern of the City of Tigard and concern for the property owners as to how the disposi- tion of this water is arranged. I am experienced in the propensities of water and the legal problems that arise therefrom, and the pur- pose of this letter is to document the problem so that if any of these waters are not properly attended by the Highway Department in connection with its construction project with or without the knowledge of the City of Tigard, a claim of lack of knowledge or notice cannot be made in any litigation which may be instituted to rectify any condition which appears to be improper disposition of these surface waters . City of Tigard Page 2 I .request your .comments in writing as to whether or not the City of Tigard is a participant in this unacceptable proposal, along with a statement or copy of any documentation you may have with respect to any solution. I. ask that a copy of this letter . and your response thereto , if possible , be made part of the documentation normally made avail- able to the council members for the meeting; of March 28, 1983, at which time I understand that the Council will consider problems connected with drainage and disposition of surface waters . Very truly yours , ANDERSON , DITTMAN & ANDERSON �f ,/ red. A. -kn de rs on FAA:pt Enc. I March 28, 1983 MEMORANDUM TO: Mayor & City Council FROM: Bob Jean, City Administrator Q� SUBJECT: Fred Anderson's Letter of March 25, 1983 At 5:00 P.M. on Friday, March 25, 1983, Mr. Anderson delivered and requested a signed receipt by the City of his letter of March 25, 1983 and attachments. In this letter, Mr. Anderson requests a response by the City at the Monday, March 28, 1983 meeting. t Other than the general topic of Floodplain Policy, there is no agenda topic on the March 28, 1983 Council agenda pertaining to Mr. Anderson's letter. Any response by staff will be preliminary and as an oral report due to receipt of the request well past agenda cut-off dates. A written response will be prepared and reported to Council in a timely fashion. cc: Fred Anderson Frank Currie 5 1 t PM (0458A) i i i j i r. I n • /• ' / I I � I I I � ptn� Z j ml vI I `1a • / 1 i 1 l 1` ool50 iTl i cn /ter �� , I ,�� I i d'C'.50♦'.�G.ZC P.S T ' � ' `` • `�� I 1 ' I i� � I W � � j 5 7 S. R.1 W. W M: 2 S.4R.1 W.,W.M. ��\ ' + ..1 1 i iia.1 i �►I Iraq.1 cp ^� r rI �... /SSW. 1GLAS 55 6 M' 1 If = !4 Sit ♦ I 1 R oh •{ 1 lo'�•��3zr. � I ( ►y+' ,2 PSI �� r 1 p I 1 r�•l I I '�--�6' a 1 1 iD1 �� 11 i 1<� � tD I �• \ I t • 1(7l l II , i �� , I 1 • ¢ i I � i � � � I 1 � z � z •- � I I ' L � I 1 D O Y'* .1 I I 60 �I O = z iT1 i 1 SII- •; R; IV N i ; z �a U'N 1 i 90 C - tPr�' 1 �1 a t� ANDERS(DN. 01=MAN Sc ANC)ERSON ATTORNEYS AT L-AW TIG.4RD PROFESSIONAL CENTER 8065 S. W. CENTER STREET P. O. E30X 23006. Y10—ARD. OREGON 97223 503 - 638-1121 FRED. A. ANDERSON DERRYCK H. DITTMAN March 23, 1983 ROGER F. ANDERSON Bob Shotwell Edward Hardt Project Manager Metro Region Engineer N. Tigard-S. Tigard Interchange Section 9002 S.E. McLoughlin Boulevard 4755 S.W. Watson Avenue Milwaukie, Oregon 97222 Beaverton, Oregon 97005 Re: Disposition of Surface Waters East side and west side of Highway I-5 N Tigard - S Tigard Interchange This letter is being written in our capacity as attorneys for DJB, Inc. and G.L. Ball, who separately are owners of several tracts of land located northerly and/or westerly of . .:. :.nark Ford ownership, and southerly of the off ramps at the interchange above mentioned. We have obtained and have at hand in this connection copies of the Department of Transportation plans for the proposed project, which we are informed is now scheduled for bid consideration on March 31, 1983. The plans for transfer of surface waters from the easterly side of I-5 do not include any reliable indication of disposition of waters along S.W. 66th Avenue, tter of concern for the Department of Transporta- and we understand that this is a ma tion as well. It is our further understanding from Mr. Bob Shotwell that the plans include the construction of a large holding pond approximately due east of the planned convergence of the westerly planned traffic ramps, but that plans with respect to the surface waters are being reinvestigated for -the purpose of determining the ultimate disposition thereof rather than following the present proposal to release the impounded water westerly of I-5 at 66th Avenue. The volume�of surface water which we understand will be involved should not be released indiscrimately on the west side of I-5, as it is our opinion this would constitute a violation of the rights of the adjacent property owners. As we understand, the redetermination of the disposition of these surface waters involves legal as well as physical and topographic problems, but the con- struction contract plans as distributed show only the discharge of such water onto 66th Avenue. Our concern includes the rights of adjoining property owners, and we have been assured in this regard that prior to final determination of the issues that .:re involved here we will be afforded an opportunity to review and i Bob Shotwell Edward Hardt March 23, 1983 Page 2. comment on the revised water disposal plans. We believe that this is a very vital aspect of the matter, and our clients are conzerned that their rights may not receive proper consideration, resulting in the need for court determina- tion of rights after expensive litigation. Your cooperation in furnishing us a copy of your findings and proposals as the matter progresses will be greatly appreciated by the undersigned . Very truly yours, ANDERSON, DITTMAN & ANDERSON Fred. A. Anderson FAA:o i i E i z r 4 4 i i k i e City of Tigard Page 2 I request your comments in writing as to whether or not the City of Tigard is a participant in this unacceptable proposal, along with a statement or copy of any documentation you may have with respect to any solution. I ask that a copy . of this letter, and your response thereto , if possible, be made part of the documentation normally made avail- able to the council members for the meeting of March 28, 1983, at which time I Understand that the Council will consider problems connected with drainage and disposition of surface waters . Very truly yours , ANDERSON , DITTMAN & ANDERSON civ ed. A. Anderson FAA:pt Enc. Original received this 25th day of March, 1983. City o Tig rd By vv Title VV/Z COr✓ST�-7-2-fT i0 F"" ,Ro v_ rWs�n 3 �S f,3 March 28, 1983 14EMORANDUM TO: Mayor & City Council FROM: Bob Jean, City Administrator Bb SUBJECT: Fred Anderson's Letter of March 25, 1983 At 5:00 P.M. on Friday, March 25, 1983, Mr. Anderson delivered and requested a signed receipt by the City of his letter of March 25, 1983 and attachments. In this letter, Mr. Anderson requests a response by the City at the Monday, March 28, 1983 meeting. Other than the general topic of Floodplain Policy, there is no agenda topic on the March 28, 1983 Council agenda pertaining to Mr. Anderson's letter. Any response by staff will be preliminary and as an oral report due to receipt of the request well past agenda cut-off dates. A written response will be prepared and reported to Council in a timely fashion. cc: Fred Anderson Frank Currie Pm (0458A) l ` l March 14, 1983 yl MEMORANDUM TO: City Council FROM: Planning Staff SUBJECT: Mrs. Ball's letter of February 7, 1983. On February 7, 1983 Mrs. Ball read the attached letter into the record before the City Council. At that time, Council asked staff to respond to Mrs. Ball's letter by March 28, 1983. Staff's response to Mrs. Ball's concerns is attached for your information. A copy has been mailed to Mrs. Ball. Also attached is a letter from Frank Currie regarding the wetland . tI•� . 4"- F7 I/ FI } 1. "WHY DIDN'T THE CITY SEND THIS DOCUMENT TO THE BOUNDARY COMMISSION INSTEAD i OF THE ONE WHICH INCLUDED ALL THE TRIANGLE PROPERTY BUT OURS?" To :ny knowledge, the memo from Aldie regarding the omission of Iry Larson's property was sent to the Boundary Commission after the Triangle annexation failed. 2. "WAS THIS DONE SO THAT THE CITY WILL NOT HAVE TO FURNISH US WITH SEWERS AND IF WE DO NOT HAVE SEWER SERVICE OUR LAND WOULD BE UNBUILDABLE AND COULD NOT BE DEVELOPED?" The timing of when the memo from Aldie was sent had nothing to do with sewer service. 3. "IS THE CITY OF TIGARD RESPONSIBLE FOR SO DESIGNATING THE PROPERTY? IF THE ANSWER IS "NO" WHO IS RESPONSIBLE?" The City never designated the property in question as unbuildable. If the designation of unbuildable has been placed on the property, I assume it was done by the County. 4. "DO YOU AGREE WITH KEN MARTIN IN REGARD TO NOT BEING ABLE TO DE-ANNEX PROPERTY UNLESS THE TAXPAYER ASKS TO BE DE-ANNEXED AND SIGNS DOCUMENT SO REQUESTING?" The property owner would have to agree to de-annexation of any property by signing a petition. 5. HAS THE CITY OF TIGARD COUNCIL BEEN AWARE OF THIS DISCREPANCY? I don't know if the City Council has been made aware of any discrepancy between annexation 1668 documents submitted to the Secretary of State and those approved by the Boundary Commission prior to your bringing it to our attention. 6. "UNDER WHAT AUTHORITY WAS THE CITY RECORDER AUTHORIZED TO CHANGE THE LEGAL DOCUMENTS SUBMITTED UNDER ORDINANCE 81-30 WHICH INCLUDED THE 1668 ANNEXATION?" I don't know what authority the City Recorder would have to change any legal documents nor that the City Recorder has changed any documents. 7. "UNDER WHOSE AUTHORITY WAS THE SWORN STATEMENT REMOVED FROM THE SECRETARY OF STATE'S RECORDS?t0 I don't know under whose authority a statement would be removed from the Secretary of State's files nor do I know that this has occurred. 8. "AS THE CITY COUNCIL ARE YOU AWARE THAT THIS HAS HAPPENED?" I don't think the City Council has been made aware of this prior to your t letter. 9. "IS THIS THE REASON THE CITY OF TIGARD USES MAPS THAT DO NOT SHOW US IN THE CITY WHEN THEY HAVE SENT OTHER DOCUMENTS TO THE BOUNDARY COMMISSION FOR ANNEXATION?" The City does not use maps that show Mrs. Ball's property out of the City because of changes in legal documents. The City uses maps made available to us by the county. 10. "IS THIS WHY THE COUNTY HAS US ON THE COMPREHENSIVE PLAN MAP AS IN THE COUNTY?" I assume that the County shows Mrs. Ball's property in the county because the maps have not been updated but I don't know for sure. 11. "IS THIS WHY ON THE MAPS I HAVE SEEN AT THE METROPOLITAN SERVICE DISTRICT THEY SHOW US IN THE COUNTY AND NOT THE CITY?" The City has no control over the maps that the Metropolitan Service District chooses to use. 12. "HAVE YOU ON THE COUNCIL BEEN ADVISED THAT WE ARE NOT IN THE CITY?" The City Council, to my knowledge, has never been advised that Mrs. Ball's property is not in the City. 13. "DOES THE CITY OF TIGARD PRESENTLY HAVE THIS INFORMATION IN THEIR POSSESSION AND HAS IT BEEN MADE PART OF ZCA 8-81 (1668 ANNEXATION) RECORD? IF NOT, WHY NOT?" The DOR 34-317-81 document is not in the City's 1668 Annexation file. I do not know for sure whether or not that document was received by the City. 14. "IN PLANNING FOR THE FUTURE, IF THE METROPOLITAN SERVICE DISTRICT DESIRES TO HAVE PROPERTY SET ASIDE FOR A PARK AND RIDE STATION, LIGHT RAIL STATION OR REST AREA COULD THEY REQUEST THAT THE PROPERTY BE ZONED SO IT WAS UNBUILDABLE AND THEREBY HOLD THE PROPERTY UNTIL SUCH TIMES AS THEY MIGHT NEED IT? AT A MEETING I ATTENDED IT WAS STATED THEY HAD VOTED TO CHANGE THE ZONING ON SOME OF OUR PROPERTY." The MSD has not requested the rezoning of any property in the City of Tigard. We would not support such a request. 15. "ARE WE IN THE CITY OF TIGARD AS OF TODAY, FEBRUARY 7, 1983?" 1 F Yes 16. "IS IT PLANNED TO KEEP OUR PROPERTY IN THE CITY OF TIGARD?" Yes 6 17. "IF THE ANSWER IS "NO" ARE WE IN THE COUNTY AT THE PRESENT TIME INSTEAD OF i THE CITY?" All of the property in question is in the City. G 18. "IF WE ARE IN THE COUNTY AT THE PRESENT TIME DO YOU PLAN TO ANNEX OUR PROPERTY AT THE SAME TIME AS THE REST OF THE TRIANGLE?" All of the property in question is in the City. 19. "DO YOU PLAN TO HAVE OUR PROPERTY BE AN ISLAND?" No. 20. "WAS ANYTHING PRESENTED TO THE BOUNDARY COMMISSION AT THEIR MEETING ON FEBRUARY 3, 1983 TO CHANGE THE STATUS OF OUR PROPERTY OR LARSON PROPERTY?" No, except to annex Tax_ Lot 5200 owned by Iry Larson. l CITYOFT11FARD WASHINGTON COUNTY,OREGON March 16, 1983 Geraldine L. Ball 11515 S.W. 91st Avenue Tigard, OR 97223 Dear Mrs. Ball : In your letter of February 28, 1983 to the Tigard City Council , you have quoted after paragraph three, from the Boundary Commission staff report; A wetland crosses the middle of the area running from east to west in the vicinity of Dartmouth Street" . In the fifth paragraph you state that "there is not a wetland running east and west on vacated S.W. Dartmouth". You have added the word vacated and indicated an alleged wetland as being on instead of "in the vicinity of-5.W. Dartmouth. These subtle changes in text make a large di erence in meaning and interpreta- tion of the intent of the original statement in the Boundary Commission staff report. In summary, there is indeed a wetland in the vicinity of S.W. Dartmouth west of S.W. 68th. Please see attached topography map. Sincerely,, et-G_. Frank A. Currie Director of Public Works enclosure FAC/dc 12755 S.W.ASH P.O. BOX 23397 TIGARD,OREGON 97223 PH:639-4171 DJB INC. 11515 S.W. 91ST AVENUE PORTLAND,OREGON 97223 U.S.A. (503) 639-2900 DIRECTORS: W.0.BALL G.L.BALL 3.L.BALL 0.W.BALL J.L.MIMNAUGH R.J.MIMNAUGH y;` FeP�wcz�uz 28, 1983 L Ci trg Caen cid Pl eetiutg - FeP,.uca�r�� 28, 1983 /Yltl". G.�wn.P2 ul L. Ba-a and i am iLP�1/LPJ RjLt DJB, 3n-r- and =.0,e-9A �.` tim J want .ta .te?U you J have n mrz L &-am .ba him t a.a 3 wa.a zdlwiz J aup�r-n-erl a z4opg al- .the .i�m ti orz the Bowuk?lw czmflu:s.ai..an. .i_:6 AWL .thp.LL Aea&.-fzg &L Azgo-,Ld .ta Pn47z za-t 1910. Sa..d mePfirzg. -iz .to to /,e.ed !'lan.&, 3, 1983. J r_au?_d ha zderg 4a&-eve that thin Cita whL.ch rzea" iso much .ta ane and z rhgefa my h tz&nd worzhed .ao haad .ta getZ.rLcovt faovza ted UnI d-V .te-U zu-ch a .Zi_e az .ta .acuy a s J date fm= .the .infrovuna tion se,--e—wed Awm the l3aurzdang Comrai a.a.z-m oA,�cae: „R uw tXa ad vLazzez .the mid lee oyE .the area A-un rzg Aam 'eaz t .ta w.ea.t .uz .the LrZa�, oa [ki�Ltsizau th S.tn_ee ' 7rz .the AzA,6 t p,&z r-e .thLa .ta rzat po-4 t 4 .the J.aXand6 4eing ann exP.cio Ja .the ,E"ace ticaraezza .theiLe i s aat a UR P d a unn.&a £a a.t and A15,:5 4r�-' c b GI.e.6.t ao U . GI. Da&bwuth. Th.i.a " a da&ruu-ght .P.L: K,,_;_,7 ,c (JhRn Feed Anil vLaan and .7 .catted on FAanh CunAi a zevzwe manthz ago he- .ahow.ed uz h iA dummied zya nx z zutlz wa-te/L -auuu ng th.,wugh the f Lp f and zee .tat'.d- hi= .thi-:a mcz.a wz2e.6.a .aom.earLe znz fuz,t -tng .tlie wd.teh t e/za. !c� at .ia p a z-,- & when .someone rrerct omm -ta .tah.e the .the tlmtpi wcza .tunaed ort .zn that anea wh-eeze Fa4d ha.a a &zr r 7n .the 6-0—gam w.e fwz.ez.en ted .ta .the PYxu n:fm Canzm i.a.a i_an we .ahoy sed tlzi a and on thAz a .coma cisat i ve dark a J eamf .ta jz Coot Zi.a a aP�auk the c�cztP& .a e+'4si rzg eaut rmmectz"M. Santeorze adhed how .cma 4a aezrzrg .thznga cart � and J aczid i.t e,a l f,eoaua•e .thee,f an.e t vii ig .to acusz ozvz fvLgae4 tj /mtha Z"Le;°_i..t of aameone eZae....ftlri� WC Ggg&T. ��. 3 ria med Ld,,a .to azh how mny o/- gou z✓.erat up and Avh—ed at .the frLofez-tg aAte& we a frerLt oveiL $700.OG to haue itct o [�a gazc a-P L' .Lea �e that zzen z�ou r .17 atz eeriz o� a we Hand .Lrt the v ficin t t,� o !J. [�iir�izauth .tlae-t !;.ou r,zr-e .ta,2fzi�tcg ►� �' f a&out .the a4-ea udiz Le fhe zvz tame1zz hauQ 4e,--n z lurzg. to .Paoh a t =iz a ezreit ;/ ga '�a-•"� z noe .the dea.tesz6h.112 &v-6 4ui.0 in 1970. � . . T7az fvLafwA.trg ouLeed erg [?e713, 7rzc. and G. L. 2a-U is aZnaa t crLea-titzg a ZnXLU &1a.tea.�a.te. J haw a.0 0� cd.ou who haven't 4.eerz up .ta .P_aoh at .the za/L -tat da Within. the P.n�Lq-�w r t_ao rralae a wit orzn. �Je cis %Ppr a: make ,thiel fzo-,r-t of- .the Ci.;!�s o,° T i-r-c-sd < FROPO&AL N!_). 1910 Cl`:`A' OF T iG.k U, FES 2 _B_1283 90th Day: 5/3/83 Proposal No. 1910 was initiated by a resolution adopted by the Tigard City Council. The -resolution meets; the requirement for initiation set forth :in ORS 199.490 and 222.750 (Island,annexation If the-Cminissi.on appv the p-roposal--the will become effective crr-EHe dal�,- of approval Iocate gene-rally -rr_ito:-.-Y to be annexed con--4sts of six! d-s- _d. ne-rally -- -4,he te --unincor-pox ated� Isla with-in the area known as the Tigard Triangle, located south of -Pfaff le St., west of 1-5 Rqy, north of Frampton St. and east of Hwy. 217. The territory cantaLis 162.15 acres, 126 single family residences, 1 comercial structure, an estimated popuixtion of 289, and is evaluated. at $10,400,000. Reason for Anne )ration. According to t}-,.c- city's su1xindttal the city desires the armw—.ation "to elEEH—ate the islands which create jurisdictional problems such as polica sea-vi-Ice. Also to allow r-:�sid;-ntls i-,-. the area -t-o cm. inect to City s,-rVLCe_-_ shozuld they wish to e-ev-sloT)". Canei-ssion J L e� Tigard Triangle a iniv �ted;. an any, -ation of the area -im-11971L. Vha:11 ajimexation wan-r- to qjl ea-ectia-L m�d was defeat-1-5d. L! Ja:m.L1a-_Y 1981 Tigard suixid-L-Led two tne exea. PI-o-, _,v�s,- '666 wasa city ini-i-1ated annexatia-1 Of the .; of 1- , arp. 3.s?mid c-F t-he triincor- porated porticn-s of the tr_J*aigle azea. P-opo,al No. 1668 was a triple-na j ority annexation for 24 acres of Iands within t-lie triangle area. The Botmdary Ccomission expressed concern regarding the desilrability of the anticipated forced annexation of the islands to be created by Proposal No. 1666. As an alte-Lnative approach. the Boundary Comiission initiated an arvieexadon Proposal--No. 1688--for all the unincorporatd territory witiIJ-71 the- --trJERT-1gle. Subs-_,quennt to initiating Proposal.No., 1688, the Cow-ission approved Proposal Mos. 1666 and 1668. All Boundary Coomiss initiated annexations are subject to re minstrance. The Commission's approval of its own Proposal-1688--did go-to an election and was defeated in August 1981.. LW USE AND PLANNING -contains scattered residences, .is, generally--wooded, sloping gently - territory south. A wetland crosses the middle-of-the area.running-from east t 1-0, The Stagjdo*jj�:Dept. has 'plans to.*64,'. gm , mm. kth St. t -the-Vicinity arfMrt - :jjjt 66tion of I=S and Hynes Rd. The.desiga-i$-cimplete. and-properties irrvolve4=fin the realist have been acquired. The Jjjjterjjmjjg6 will feed wita Sal_.-68th'-Ave;- ry within tyre ac r7l lged Regional_U#FL - a3s -'do not apply here. N Comex 4AR -the Pi ' -CLt)r and the County are-Iri yjwjing. Both the process of Comp etmg, for LCDC ackrmwledgement. The City. and. comprehensive plans preparation of =eir comprel emen the Comt)r have an adopted Urban Planning Area:Agretin which it is agreed that detailed planning f6j:tMs area. will be done by the City of Tigard. The Wshington Cotinty Framework Plan designates -this area as Urban. Current county zoning is RU-4. Washington County has adopted policies relating to roads and annexation. These policies are provided following: t 2. (PrOposal rl. it shall be t-ne policy F tlilc CO! descriptions are C'rawn to lmci.Lkie all arj .: . the arL-T jon unless the Board cie%eym,ines 2. It shall be the policy of the CourCty to obta-i-n assurances from a city that the city will request transfer of JuYisr��.Ctif.'T! after oilYlEXation -Mad county Focal- and collector t'Padis unless the,-Board determines otherwise- _ fox the CqT ' to �.�,} -n a,ree<r t on the _ 1-he-the policy - - -at s�t7.is of -_ , Mess the Board determines otherwis,.. 4. It shall be the policy of the Cam- ty to c»F: -c arr.ie tion of laza to cities hat have not inco-lPo.-ated ated county islar s -0;.:- thin t-.haif cities where iliey may kip. tie o':s>_ a. ions, Lin-less Zhe Board determines other:ASe. t:. It :3hall e 'ii:= Til _C'' O� the L��5 the :3hal '-_Li r c'i ty and t1la To,-7--. V 3Lts:r`�' no.- fn j`_ c`�.i;�,.. _'j- �:fi.__._ --y.i' '~ --• 'G S fJ alai; above." x- .�1e5e 7C�.=ule`' do not allow r. ?i y {o lake i. .i' _i`;-•r� -3i outside use this E3-tS'S for •`_SLT:e`;i;'ti o-- The adopted urban planning area zgre£a^c"'1. t co-ntam.5 n P"t'�--Js.sion that armexations to the city within the urban p.Lwmulg Eare«. �il�. not beor%;3osed by the aunty. The County Hoard s-L4ports this annexa ion with -C a prov'so that the city will assar.e jurisdiction of the roads in. the area as oj_tlir-ied Lnc ±.e above-qpoted policy- The County Board r�sition is c 7�Va .c� ,�'°� iz a 1C�=i F�> T~c�„ C.ot-nty- Plarming Director, Rick Daniels, dated Febary 24, 19 rra83, and is atta&e<a as Exhibit "A°'. The city's response...to this issue will be presented at the Ma:^ch 3 hearing. Ci p1 The city is completing its conpre-ensu ve planning.program for LCDC �� t. Tigan has est "active" plan�:ing p�'ogmm- That �s, it has planning cynsibl�ty °for-uninmrporaYed -areas within its plarrra resping.area as well as for,, . .. . incus ra ,_.axeas.._.:..T ei city-is scheduled to accept its nein plan in teach and sub imit :i�`to 1 _,in,,App. s The:previously_-adopted -1Asn..for the area applies until the city adopts the revi sed pltane, Ctaac� tly the x'�a 'between '72nd and 70th Ave. is designated Urban Lc Density Res; l-Ut4 70th and 68th is the areadesignated High 1}easity i�alz Fa iy T �b� to a.=5_8$h Ave. :and the ccna�� .-Illie. is sii ted - l A _ s _ t9►`` de[1$l al 8 Bre designated as " 3I11@z � c Y t t€ ce - e'Conversion Unit cor�cepgtu - ' - _ tj Yea o flin-- t� ;armee'�`.conversion to the more intense use; The.s�I'ty's; attorney-has advisedttie qty that this feature of the old pian is tncaaistiit$�al Proposed as �xatiaaa.`parcels A and F contain conversion units. _ The city.'s proposed plan for the area, which is encrpassed by Neighborhood Planaaing - Organization-No. 4, proposes changes in the land use desiMations for the area. _ (These proposed designations are subject to future changes resulting from the ppuublic hearing and adoption processes). The proposed pier; designations are outlined by proposed annexation parcel identifications: Page 3 (Pr.oposal No. R,"7L A Duval Sr. area, B-nore Hi.s. & _isF•ec's Azb .. io.a Density Ras. East of 09 70th .. . .. Professional Office Conmercial PANS B, C, D & E Professional Office Connercial PARCEL F . .. .. Might Industrial Me-city. has_-aaa_, ted._ylM"AUM policy. This policy «s-the-result-of agprox - _ mance y(meyea ts- evaa an° and:discussion. The city sAT -coached the annexation issue to at' evve_�e � - t2iues:-- - - . 1) ease the decisioranakhlg and administrat-Lve process for indiviauas petitions; 2) lead to improved provision of turban sea-tri.ces and facilities; 3) foster better defined and closer relationships it-h other juri.sddctiors. The city's study of its mUri-csryor<ted =x-ota-0ing territories for a:liiexa ion Suitability statin that "Inc city intends t_o W x:e,, only vten are clear,, logical, reasons for doing so. '11he following critil 8r: arPloyed: E;:isi ang ::.aaud :isQ _ P r nerl "sed. U (Wo P a,s f Existg `ity B-o mdary Future Compact Citi BQzntdary . Col-imatJ bil i .y wi en Gs ow-`h M&nageinent Plan (recom- mended by Tigard- Planning Com- issioa) b vopatibilicy with Draft Commmity Ser- ices and' Transp-3 i--at ion Pan CuY.-s-,Lz-1 t jr TC�GI1ti L,` 1.0I�'�A O i Ne?ghbo-s'hcod Identity,'Ccntr6l TaeItapaci E 1 The Tigard Triangle area is identified as Sub-area #3 of that policy. The ck:y°s analysers of this sub-area is provided here: ,'Existing Land Use. There are two small residential subdivisions and a fej relatively large vacant parcels west of 72nd, sore of whish are in pasture. A Large number of very small, old, and vacant plats predominate east of 72nd, with a few-small residential streets also found mostly adjacent to 72nd. Planned Land Use. The area west of 72nd is designated industrial-Park, and the area to a east '15-Office-Park, with major residential areas _Yo be. converted - accor -W-criter'i --- c--ified-ih the NPO X64 Plan. The NPO #4 Plan also desig- nates Spec _ ' e :theAu= between-Atlanta; .: .2'.,. 68th, and 72nd as suitable for hig,1. . densaty'_hgs i4 wader:conditional use procedures. Ed-iting.-Ci Baunda The entire .s+�h-area is surrounded'on. thr sides by,, _ Fuge ' bn the xti ens$ be extended farth north in the: : . g� near xutu :as Ford annekdUon ti tan is processed.. :- ,s. Mo the- T _ prpl annex - - Canpatibili4X with Growth Mewnt Plan. Rnne3mtion would not conflics with 'Me dra`:M p14M. r= Compa tibility with Draft Coutts► Services and Tra—nsj�rtation. Plan. Police � and planning se c® a aciency would be improved byarmexatio'�o eche Mire sub-area. Stone drainage management would also b% exzhanced. The city would is be better able to improve 72nd once this segment is in the city. CommunitZ Identi f Control. Community control and identity would be measurably maproved by annexation ot the Mire sub-area. Page a (Prcrposal No. 19Io) ?.?��:1t- s•S � -yam�• t,� - _ l,.;3_ �3.Td L t.3"pi's. "_t_'C'.L. �G:::' z.��.`I ti`vS?C3 'r•i:S P«=I prevent o i J ch to T re aTFTEP.7C311oIE. ., Tax ct. Cme developed, tyle industrial-office pari, uses will ma=te a sub- stantial addition to the city tax base. --- - - - __Staff on Sul,-a: -- - -- ue annexation of this -_ entire sub-area. SfcRVRES AND UTILITIES The area is s+ri'rhi:-i the bru-*tdlry of the Water District. Me M-aZzger Dist. Etas an_tic-iPatc-A. ]argaa indust-ria? giT.G`&reh ir. :!-,is area aced has upgraded mains leading t0l-MrQ, the territory. There is a 12" maw: in Pacific R%y. , north of the territory, a 12" malty- in S'Vt 72-nd to t,oe `astr arch a 12" Mira iii, SW Pnrall. In additioll., there tar"e 6" and 4-5"' na-to s 321 the territory. •' 1"he territory is vrithin the be mda,.y of the L�I.ified Sewerage Agency. U.S.A. does not have se-vers a-ailable Ndthit-i the area. Collector sewers in the area are owned and maintained by Tigard. 71here are existing sewer lines sernring the northerly portion oA the triaangie and clso sun-ving, the souViexly a-Ed Westerly porti.or_S of the tringle. mese mai* converge a-a3 cross Lmder Hvpy. 217 about 1/2 anile south of BY-/. 99MV. The property artiers who petitioned for aTmexation in Proposal Aro. 1668, also petitioned for a L.I.D. to sure the area. annexed. That L.F.D. has been started and upon ec mpletion of construction sever service Will be available to all of the lands within the proposal. Fire. -The area is presently se7ve- : by the Rmlatin RFPD 01 which also jar des T?re service for the city. 11is service will not by .altered by annexation. Police Protection. The..area currer..tly receives police protection from the county - s riff. According to lav eiforcenwant officinals, apprOximately 10 - 20% of a law enforcement agency's ,time is spent on criminal activity. The remainder is spent doing COMT -ity service fL-ixceions. City police-typically-have sole responsibility _.- - -€or enforcing Z �-traffic regulations and other city_:.ordinances_dealing wi th items:such as no e.-_disturbances and s�3�r;i�ui�aa�es;which beeoae more-. _ a°evaleia't as de!hsitty irsc ses. 4 With ermtic city'boundaries .the:ung orporated ax! receive sce spillover.b�e£its fxom city police patrollsng.:.;fie city area,- The -count► L: sheriff midst provide:service to the unincorpoir teed pockets which;$r-ar--too..smali to _be economically effaciesatt<patrol areas. r Affiiexat on aM.-the-resulting-police:service -� provided =:agent►, i more cost-o££ ct3Ye a the;::sere-arrange m s is ;caused.by`the existing b Bary. Police di tCh--00 nside-atiotis mould-be imliiov�d� -.tthe :ci ,. � bo�o�Cies�were �� e�arl� 1�.dg�:�Ly _ ration B ' the entire area. iAthin-one jurisdiction will trans - p® anon �g and road maintenance. The county has an adopted policy regtiir-.=- ing the transfer cif responsibility for local and collector streets to the city :upon annexation. However, the ability to replete improvements to entire sttreetts, rather r than isolated and discontinuous segments, will pezmiit a major_.reduction in transpor= tat.ion-related problem. Bikepath construction along the length of same streets would be possible, for ale. Cooperation with Tri-Wt, CRAG, and the Oregon Department of.Transportation should also be eased to a significant extent, with the local city's priorities receiving greater attention in the allocation of ftmds. i Page 5 (Proposal No. 1x3.0' PimminServices. Creation of a larger, raore comPvz' city would 'Deaefit both Y-Fe county and city planning deparvwnts chrouO." re&Yrcimi or elimination of overlapping responsibilities (long-range planting), public confusion, and conflict (county zoning and subdivision decisions contra-1-Y to cicy reconu�endati.on). _ -�eveZot enc=� iia i s== the ceufi exjerw-but without-_control — -parcels art a_�mziic --- — o€ tlgard=eAl1 0 the _.��„rta - - c S'IrtoY'e ac, e5s ible — — - -- Fiscal. Impact. The maj or impact of the annexatl:Xr to the property awe ers will be e addition of the city's tax levy- to their property tax assessmeaats. The city's 1582-83 tax rate is 1.12 per $1000 A.V. Annexed property corners are typically cone-need wt- T�osss; �le ltu.'e assessmL'ats for service instral .ation. Constrmtins; of sewer art'! roa'�. is typi- cally financed by incal -Improvement Districts. `}'�y�,�ese dis-i.ric--t if `e �:orir�Ly k if a II jority (50%) of the P_2_opert-� !gW ��s �.;�.LS�j GSL C.c.F.c °-i ��> t��:L :.2 ie L.T.D. 311•e City of 'Tigard staff b.s --1fo ed the 3C staf_F t:qat ��:: +.�4y �,c�:�c��. !as railer initiated a L.I.D. without the 53% petitiorls. Recamendation. based on i•is investigation- a-q3 1le proposed Findings and Reasons for Decision in Exhibit "S', the staff rec-omle ds that F.roposal No. 1910 be approved. T� .tea .TT A EAVERTOti Proposal No. J '9j &'..1 - --.=-. &I .�—• _f 1_J_a _ Ir'A fly SW GONZAGA 11 GARD TO BE AREA ANNEXED FIGUic:. IA ,5� a F• -- ---- --- — --- --. ``y. :.;. .-_'-_ .. " '6;:. ,- KINGCIT 77 ;~ _ •. 'i: --r: .• .off .. :.r 1 `77 - __ :1 .. i .. ..roti•'„ 1 i '•�_, I to. �.r. - a :i = •; - - '�.. I�• til ; .it _.. �c: R -DURHAM %• _• '• ^ice;-� �'4 ` !—� _ . - •. -- '1 S \jam—. PROPOSAL NO. 1910 CITY OF TIGARD _. CATION - 1` -.f= ANNEX 1 t - �1 FIGURE 1 - _� r::r�'_ r-:: r:.:c r _ c :`r., r.. :r:: c,;STr. :,,■ c • .:,r,_�r - 4 will • �� • Gp MIRKA i�wos low 1' �� • • ' linii�ii'� i ► ' �Illlll Illilll� !1�lIlU `''1 P ��% IIS —_ 1��•�III 11111111 �� .�I�,.:. ��11 1•� .Ire:! _ NEW ..•.• • �� .rte �.� �� • _�� • � III III 11 Oman 11117 BEEN /lpn�At54t Nun High � �/N n WASH C®UI�i"�'Y atds �; ADMINISTRATION BUILDING — 150 N. FIRST AVENUE k. \� HI LLSBORO,OREGON 97123 �1 g/�'� PLANNING DEPARTMENT BOARD OF COMMISSIONERS (503) 648-8761 WES MYLLFNBECK, Chairman BONNIE L. HAYS, Vice Chairman EVA M. KILLPACK JOHN E. MEEK LUCILLE WARREN February 24, 1983 Pot,rcq�,;` IVIE Kenneth S. Martin, Executive Officer U/;on}' IL' qR q Portland Metropolitan Area Local n14c ,11 E Government Boundary Commission � 320 S.W. Stark St. , Suite 530 198,E Portland, OR 97204 RE: Annexation Proposal No. 1910 Dear Ken: At their meeting. on February 22, 198.3,,- the Washington County Board of Com- missioners- voted-to support Ilnnexa�ion Proposal No. 1910 by the City of Tigard subject to the following condition: i Washington County will require assurances from the City of Tigard, in the form of a resolution, that they will apply for and accept jurisdiction of all eligible County roads in the annexation area. This resolution must be adopted by the City prior to the annexation hearing at the Boundary Commission. This condition is required by County policy established in Minute Order #81-342 which states: 1 . It shall be the policy of the County to require that annexation legal descriptions are drawn to include all adjacent road right- of-way in the annexation unless the Board determines otherwise.* 2. It shall be the policy of the County to obtain assurances from a city that the city will request transfer of jurisdiction after annexation of all public and county local and collector roads unless the Board determines otherwise. 3. It shall be the policy for the County to reach an agreement on the jurisdictional status of all county arterials prior to annexation, unless the Board determines otherwise. an egiial opporruuitt• rniployer Kenneth S. Martin 14 February 24, 1983 Page 2 Should the City of Tigard not agree to provide assurances to request juris- diction of affected County roads, Washington County will nut support the annexation. Please enter this letter into the hearing record. If you have any questions concerning this matter; please give me -a call . Sincer_-ly - Richard A. Daniels Planning Director RAD: ku cc: William Monahan, Tigard Planning Director Board of County Commissioners S E i 3 c 6 e !E d i { E 7,—.T l i dee Fx�dl)li�tiS Ca the basis of -the public hearing and the s-t&.y the Bouadaiy Caraiissior foimd that: 1. e_territory to be annexed coni:ains sax ui_incoa �o-meed islands sua-rouaded - ------ by axe City, containing a. total of 162.15 acres-, 1.2 6--siacle Bpd%y es3 ences, 1 cxommercia! sticture, art estimted_p&.:alatic:z e'. 289, and is ;&valuated at -- -- - 2 .10he city desires the a=nexation to oih,'Ji •.a_i:e the _s!_3_.t2dS Y7;2iCf1 C ie3t e jurzsd. ctional problems sur-h as rv3.c �,e.spornse arxLO read responsibilities and also to atlow residents in the urea to `0 city services should they wish to develop. 3. Fbe B.?^na da2'y CC"M—IdSsion as vvti ise `Ls J t,_4 ate!i ?�u'i:''�'?t'f''1 of L"CEISLcfl }3fl8'7.2ed-�..,, 17i:A 981.a 1 T 'i ? t^3i .12#_: 7. The territory is wi•::hia the Hie-L,zge:c Nate: Dist: rt -W111-ch r_uiaerra:ly sarves the area, lr_e Ci:_s— -i t^ lus Se-Tet-.d LbiQs i--'-! 'i.i?@ c'tY as_ i l ?L�TeY' ItTater District pr`oviclas service for this area Of t710 cif.;• a!-Id 'rs•Y3Lile 110 be air ersely affected by ►e)iat:ia-i. The dis c3 ic-a. IMS plain--C-d su7PIY and storage adeq tate to serve the asea. s Z `7 -The X3'3�o�}' S VF3-thin -the bomda-Ty-o --the Ur►3f_ed- Sewerage P!9-ency_ _ _ �e aaergr provi es treatm -- WI,serirs ce and the ��,' rrrovid�s collec t�crla has ® s :aer maw the sx'�'�xeF' porton - -- - - 5 _ 4e3e & 'Y7- �I.� a an _Yoe ee,�'i ?c$-sem sieil Por Portio, a = --- = the t i A Toch I�r:l over �: District b,-& :a eL i eh- I sc- ers to the area axmaen_ea to the ci tcY in Proms l No. 1563, -Which cua- sists of the incorpoiated. "•-ads west of T-S. With ccsr-3strwction of this serer, sr °er seal ice wow'd. be available 'a =� �1:. ?ands wi tZ�e trII-C--1gle. 9. k'?.£' prot e_—tia, IS prov la: by `bz_.atir_ 3'1Ylj i:t'<<.!•!? :F150 fiTe service fo-r 1p:'• city. 'file district- y�fC lad n:,5: be adv:l—sfOL t 'rmp ct�� y .711-AS_ONS FOR, T-ECISTM` Ch 41he iasis of t le F�j�z^�Sc i`...he a—",-7 2.3siG:a det—o'7'4nine'' thax: 3. 'Ihe .°tion is ct:sasisient writh aegiaral, city, and city plans and with. L� rsoals. t Z. Amexation ��i,3 mmake a°dail blo a :Rdl range of twban se-rices to Iche 4 area which is psit of the TagaLd.commmity. 3. Annexation will regularize the city boundary a d improve plaming ' taplea_wezation, police pratect o:nl* ar transportation planning for the area. t{eft 1. rt April 1, 1983 MEMORANDUM TO: MAYOR & CITY COUNCIL FROM: DEPARTMENT OF PLANNING AND DEVELOPMENTAUt�_ SUBJECT: COMPREHENSIVE PLAN MAP: DEVELOPMENT STANDARD AREAS The attached map entitled Comprehensive Plan Map: Development Standard Areas indicates those residential areas within the Tigard Urban Planning Area that have established developments and those areas that have not yet been developed in a particular way. A Brief History The concept of establishing versus developing areas was brought up at numerous NPO and CCI meetings because of a need to protect the status quo of existing developed areas. Status quo, means existing type of residential structures eg. , single family detached, single family attached, multiple family, etc. and the standards used to develop those areas. It was of concern of these citizen involvement groups that incompatible infill Within built-up residential areas would drastically change the character of an area. Process After some research, staff found that other communities in the state with similar concerns distinguished between those areas that are established and those areas that are yet to be developed. By indicating these areas on an adopted map, certain protections are given to established areas and certain flexibilities are given to developing areas. For example, the vacant areas within an established R-7 area will develop in a similar manner to existing R-7 developments regarding setback, height, lot size and type of structure. While the standards for an R-7 developing area will be more flexible allowing for different types of designs. In addition, those developing areas that directly adjacent to an establishing area and designated for more intensive residential uses eg. , A-12, will be required to limit the density within 100 feet from the established areas. This will insure more compatible residential types, eg. , duplex, between single family detached areas and multiple family areas. Council should refer to the adopted Comprehensive Plan policies in Sections 6.3, 6.4, and 6.6 of the Findings, Policies and Implementation Strategies document for more clarification of this concept. Council Action The Development Standard Areas map should be reviewed by the Council as part of the Comprehensive Plan adoption process. The Development Standard Areas map was thoroughly reviewed by the NPO's, the CCI and the Planning Commission. Please bring the map that was distributed to you in March. Pm (0051P) April 11 , 1983 Vi17_iam A. Monahan Director of Planning and Development �I City o f Tigard 1 UjL Tigard, regon 07223 i L ( ; 1 GAR; �Arvn„P"G J„yp Dear Mr. Monahan: This letter concerns my signature on a petition pre- sented to the diannInz corlMision and city council, regardirg tax lot 2700 on North Dakota street. I signed the: oeti.tion this spring requesting established area designation and. R 20 zoning; for this lot and the surround- ing area. It was my understanding that the primary effect of the requested action mould be to provide the established area designation to assure transition between the developing A 12 area to the south and my home, which lies on tax lot 2800. I also ccmc to believe that-_e r;oulc' be able to split the T.L. 2700 property into at least 3 parcels , two to be develot-)ed, anO one for the exlstlnE.. house, an(l that oroceJures were existence tc acco:»plish that end. I havo beeninforme6 by your staff that one effect of the petition is t-) deny R7 lots on this an0 other lands, Eluch as T.L 2900 an” 3'070, which probably mould, be best suited to R7. Accordingly, I rescind my signature on this petition in regard to T.L 2700. Because of the misunderstanding, of the effect of this netitio=2, I asp_ your assistance in findin` a solution that will provide the necessary transition to nrotect the existing homes, and at the same time allow for the best use of th: ` RECEIVEp 'SPR 1 1983 OF( CITY !TIGARD i 3703 S.W. Kanan Drive Portland, OR 97221 April 11, 1983 City Council City of Tigard P.O. Box 23397 12755 S.W. Ash Street Tigard, OR 97223 Members of the Council; I wish to formally request on behalf to the Michael ?. Bercutt, Richard and Christine Boberg Partnership whose address of record is 3703 S.W. Kanan Drive, Portland, OR 97221 that the land use designation be changed from "Established" to "Developing" Area and eventually from R20 to R7 for the property located at 10700 S.W. North Dakota Street, Tigard, Oregon 97223. This property is further described as nap number 15134DA02700 and consists of .66 acres located on the South frontage of North Dakota Street, West of 106th Avenue. Included on the parcel is a frame structure of approximately 800 square feet located at the Northwest corner. i_. The designation of Established versus Developing Area is a new concept which will be implemented upon your appoval of the Area Map this evening. The basic difference between the two designations is in respect to the possibility for future development and what is the present established use of the land. If the land is already developed and cannot be further developed it is established. If all the lots in an area are of a similar size with existent structures of a similar type it should be established. 2. The .66 acre parcel which the partnership owns was developable under the City of Tigard guidelines when it was zoned R7 in a low density zone. it is important to recognize that this area was annexed into the City within the last year. The Washington County and City guidelines for flag lots resulting from a minor land partition materially differ. The zoning was changed from R.7 to R20 through implementation of Ordinance 83-17 dated 16 March 1983 at the request of petitioners residing in the area surrounding the parcel. My partners and I have rescinded our signatures on that petition because we were not aware of the implications of the petition in respect to the parcel. The R20 zone change for all practical purposes eliminated any possiblility of development. The fact still exists that the land is highly suited to P,7 development and would remain compatible with the existent neighborhood. The location of the structure on the parcel enhances a minor land partition and eventual building. 3. The argument presented for the "Established Area" designation addresses the problem existent on the East and South sides of the newly created R20 enclave where it abuts upon an Al2 Medium Density zone. The property owners whose land abuts the Al2 zone want to be protected by the buffering provided by Policy 6.3.2 of the City's Comprehensive Plan. The parcel which I am requesting be excluded does not abut the Al2 zone and therefore does not require any buffering. It abuts an P.7 Developing area immediately accross North Dakota Street to the North. It is surrounded on all sides by Low Density. 4. Approval of this change will further the aims of the City in meeting the goal of ten units per acre density within the Urban Area. Therefore I request that you change the designation for this parcel to Developing and provide me any advice and assistance you can in char-ling the R20 zoning back to the R7 as originally proposed by the City's planning staff. Sincerely, I v Michael J. Bercutt General Partner Michael J. Bercutt, Richard and I Christine Boberg Partnership cc: William A. Monahan Richard and Christine Boberg April 11 , 1983 William A. Monahan Director of Planning and Development ' City of Tigard 1 Tigard, Oregon 97223 ` C!_/N OF P TIGgPD Dear Mr. Monahan: NTNG DEPT, This letter concerns my signature on a petition pre- sented to the planning commision and city council, regarding tax lot 2700 on North Dakota street. I signed the -petition this spring requesting established area designation and R 20 zoning for this lot and the surround- ing area. It was my understanding that the primary effect of the requested actiom would be to provide the established area designation to assure transition between the developing A 12 area to the south and my home, which lies on tax lot 2800. I also came to believe thatwe wou16 be able to split the T.L. 2700 property into at least 3 parcels, two to be developed, f and one for the existing; house, and that procedures were in existence tc accomplish that end. I have been informer: by your staff that one effect of the petition is to deny R7 lots on this and other lands, such as T.L 2900 ane' 3000, which probe-bly would be best suites to R7. Accordingly, I rescind my signature on this petition in regard to T.L 2700 . Because of the misundcrstandin�; of the effect -etition, I as':' your assistance in finding: a solution that will provide the necessary transition to protect the e3:isting homes, and at the same + ' r a-ii_o1?: for the best use- 0 . -' -.00tential (-)f this- area.. Christine A. Lobcr^ Richard, '; ,Ioberg,� 1066- sVJ' N. Da-.ot;:;. t � ' Oregon 2, Tigard, OrcUon Tigard, re gon a,72�_ -07 '2 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL : ROM: LINDA SARGENT, ADMINISTRATIVE ASSISTANT(e 7 DATE: APRIL 13, 1983 SUBJECT: BENEFITS RECOMMENDATION Attached please find the final draft of the Benefits Task Force Report which is scheduled for discussion at the April 18 Council meeting. You will find a Summary of Staff Recommendations on Page 27 of the Report. The recommended package was prepared prior to 1983-84 FY budget adoption, hence, Council benefits are omitted in the Summary though these fringes have been budgeted for. The recommended package contains the following elements: 1. HEALTH AND DENTAL INSURANCE. Benefits substantially equivalent to Blue Cross Plan II or Kaiser and Oregon Dental Service 70/30 (full family) would be provided by the City to all employees (part time on a pro rata basis) , and to Council members. Any additional coverage would be paid for by the employee, (see Bob Jean's memo of April 8) . (Permanent part time employees are on a pro rata basis. ) 2. SICK LEAVE. Accrual system of 8 hours per month. (Permanent part time employees on a pro rata basis. ) 3. LIFE INSURANCE. Change from $5,000 to $25,000. 4. LONG TERM DISABILITY. Change elimination period from 6.' .o 30 days. 5. RETIREMENT. Change eligibility from 18 months to 6 months. (Permanent part time employees are on a pro rata basis. ) 6. HOLIDAYS, VACATION. Remain the same. (Permanent part time employees are on a pro ratabasis. ) 7. COMPASSIONATE LEAVE. Change from 7 to 5 days. (Permanent part time employees are on a pro rata basis. ) LS : dkr Attachment r" M E M O R A N D U M TO: ALL EMPLOYEES FROM: BOB JEAN, CITY ADMINISTRATOR DATE: APRIL 8, 1983 SUBJECT: PROPOSED BENEFITS PACKAGE On March 23, a summary of benefits recommendations was distributed to staff. Bob O'Dell from Blue Cross met with interested employees to explain Blue Cross Plan II. For FY 83-84, employees can elect health and dental coverage up to a ceiling of $183.52.1 Any option for coverage over that cap is to be picked up by the employee. EXAMPLE #1: EMPLOYEE + 2 OR MORE DEPENDENTS • Blue Cross Plan Ii (full family) $147.86 • ODS (full family) 35.66 • City picks up premium up to $183.52 • Cost to employee -0- EXAMPLE #2: EMPLOYEE + 2 OR MORE DEPENDENTS • Blue Cross Plan IV (full family) $192.19 • ODS (full family) 35.66 • City picks up premium up to $183.52 • Cost to employee $ 44.33 OR • Blue Cross Plan IST (full family) $192.19 • No ODS • City picks up premium up to 183.52 o Cost to employee $ 8.67 EXAMPLE #3: EMPLOYEE + 2 OR MORE. DEPENDENTS • Kaiser (full family) $155.49 • ODS (full family) 35.66 • City picks up premium up to 183.52 e Cost to employee $ 7.63 EXAMPLE #4: EMPLOYEE + 1 DEPENDENT • Kaiser (full family) $103.83 a ODS (full family) 20.52 • City picks up premium up to $183.52, • Cost to employee -0- Continued . . . ALL EMPLOYEES APRIL 8, 1983 PAGE TWO EXAMPLE #5: EMPLOYEE + 1 DEPEN- ENT • Blue Cross Plan IV (full family) X161.16 o ODS 20.52 • City picks up premium up to $183.52 • Cost to employee _O_ EXAMPLE #k6: EMPLOYEE ONLY $ 72.19 • Blue Cross Plan IV 11.89 • ODS • City picks up premium up to $183.52 • Cost to employee -O- w 1 TPOA members not affected RWJ : dkr 4 s, k. ti. L _ ,i T P \ I F w D { i S BENEFITS TASK FORCE REPORT March 1983 AN ANALYSIS OF BENEFITS t AND RECOMMENDED ACTIONS z r i 3 F S ! t I I 1 f I BENEFITS TASK FORCE REPORT AN ANALYSIS OF FINDINGS AND RECOMMENDED ACTIONS DECEMBER, 1982 REVISED MARCH, 1983 CITY COUNCIL MEMBERS TASK FORCE 5 Wilbur Bishop, Mayor Robert Pierce Kenneth Scheckla Georgette Bleth Tom Brian Pat Kennedy John Cook Maurice Lesperance i. Ima Scott Linda Sargent E PROJECT STAFF Robert W. Jean, City Administrator Linda Sargent, Administrative Assistant Patt Martin, Word Processing Dori Rickert, Executive Secretary i t E t 4 TABLE -OF CONTENTS INTRODUCTION 1 SUMMARY, FINDINGS AND RECOMMENDED ACTION HEALTH INSURANCE BENEFITS 2 DENTAL INSURANCE BENEFITS 4 SICK LEAVE BENEFITS 5 LONG TERM DISABILITY/SALARY CONTINUATION 6 LIFE INSURANCE 7 :z RETIREMENT BENEFITS 9 5 SUMMARY OF TASK FORCE RECOMMENDATIONS 12 CONCLUSION 13 SUMMARY OF STAFF RECOMMENDATIONS 14 APPENDIX A Blue Cross Vision Care, Prescription Drug Option 19 i i B Blue Cross Cost Per Contract Month Index 21 C Blue Cross Comparison of Health Plans 22 D Kaiser Summary of Health Plans 23 f E ODS Summary of Covered Services 24 i F Comparison of ODS/Blue Cross Dental Plans 25 G Sick Leave Usage.by City Employees 26 H Summary of Staff Recommendations 27 I All Employees Group Summary of Staff Recommendations--Benefits Level 28 i _ i INTRODUCTION At the regular meeting of August 16, 1982, Council approved by Consent Agenda the creation of a Benefits Task Force. The task force consisted of Robert Pierce, C.L.U. and Associates; Georgette Bleth, New England Life; Pat Kennedy, First Interstate Bank; Maurice Lesperance, Lamb-Weston; and Linda Sargent, City Staff. 'Lbese individuals were charged with the responsibility of evaluating the fringe benefits the City currently provides and generating a series of recommendations regarding benefit level, incentive to the employee and cost to the City. The increase in cost of health care coverage .and the lack of visibility of benefits as part of the City's total compensation package has necessitated this study of employee benefits. The task force brings an independent external evaluation of benefits package with a private sector perspective. Thus, the City's fringe benefits were examined with a critical eye toward the most benefit to the employee at the least cost to the City. Employee benefits in the public service have historically been equal to or better than those offered in the private sector. Benefits have traditionally acted as an incentive to employees by providing a sense of security and by rewarding individual for years of .service. In this report, the Task Force has examined the comparability of employee benefits to public and private sector organizations, the issue of whether a fringe benefit package assists in E maintaining and enhancing employee productivity and in the final analysis, the relative cost to the City for providing employee benefits. r R The City of Tigard currently provides fully paid health and dental coverage, life insurance, long term disability, and retirement plans. Additionally, the City provides an array of time paid for time not worked benefits including vacation, holiday, sick and bereavement leaves. E r 1 HEALTH INSURANCE, BENEFITS SUMMARY The City provides fully paid health coverage for employees and their dependents. Employees may participate in either the League of Oregon Cities Blue Cross Plan IV or the Kaiser Foundation Health Plan. Individuals are eligible for coverage after two months of employment. Blue Cross Plan IV The Blue Cross Basic Benefits Plan provides for 100% of usual, customary and reasonable costs of physicians office calls, surgery, diagnostic X-ray, lab tests, and hospitalization. In addition, preventative medical services such as well baby care, periodic physicals and eye examinations, therapeutic immunization and injections are fully covered. Major medical benefits are provided to cover the infrequent but costly severe injury or prolonged illness causing expenses not covered by or exceeding the allowances of the Basic Plan benefits. When eligible charges not covered in the Basic Plan are incurred, the employee is required to meet the $100 deductible (or $300 family) before Major Medical Benefits are provided. After the required deductible has been met by the participant, the Major Medical plan will pay 80% of the initial $2,500 of expenses in excess of Basic Plan benefits for each subscriber or family member then 100% of the future eligible expenses during the remainder of the calendar year up to a lifetime maximum of $1,000,000. Premium rates effective August 1, 1982, are as follows: $63.05 per month £-)r employee only; $140.75 for employee and one dependent, ; and $167.85 for employee and two or more dependents. Vision care and prescription drug supplements are available if the employee opts to pick up the additional cost. (Appendix A) Kaiser Foundation Health Plan Kaiser, a health maintenance organization, provides unlimited visits to a KFHP clinic for preventative medical care, diagnosis and treatment, physical examination, immunization, eye and ear examinations, and lab/x-ray tests at either $1.00 each visit or at no charge. Hospitalization is covered at no charge in a Kaiser facility. Prescription drugs are provided without charge during hospitalization. Participants may also purchase outpatient prescription drugs at Kaiser pharmacies. Lenses, prescribed by Kaiser, optomotrists and frames may be purchased from Kaiser optical shops. Kaiser has set the following rates for fiscal year 82-83: $45.22 per month for employee only; $90.29 for employee and one dependent; and $135.21 for employee and 2 or more dependents. 2 Findings o The Blue Cross Plan IV has been referred to as "the cadillac of health plans" since coverage includes not only hospitalization but office calls. o The majority of public and private sector organizations offer plans which cover major medical expenses and limited basic benefits with deductibles. Most, however, do not cover vision and prescription drugs. 0 Since the City carries the expense by providing fully paid family coverage, the employee has little awareness of the cost of premiums. o Without deductibles or physician visits, employees use coverage at will rather than on a more discretionary basis. Consequently, the more frequent use of the plan translates into increased experience and higher premiums. (Appendix B). o Mates for Blue Cross Plans have risen by approximately 30% for 81-82 to 82-83. o Rates for Kaiser have increased by approximately 18.5% during the last year. o Married couples who are both in the City's employ are enrolling for the same amount of coverage. 0 80% of the City's employees enroll in Blue Cross Plan IV while 13% enroll in Kaiser. o A comparison of Blue Cross Plan I, II, III and IV is included in Appendix C. o An explanation of covered services provided by Kaiser is attached in Appendix D. o Both the Blue Cross and Kaiser plans have been negotiated into the Tigard Police Officer Association and Tigard Municipal Employees Association contracts. o Kaiser, as a health maintenance organization (HMO), must be offered if 25% of the employees choose such coverage. Recommended Action x` o Blue Cross Plan IV could be replaced by Plan II. The City would then pick up the premium for full family with the employee having the option of paying the difference for Plan IV coverage. Projected savings of switching plans are $42.65 per month per employee. o Develop a policy statement on benefit coverage for City employees chose spouse is also a City employee. The City would continue to pay the premium for full family health coverage g on one spouse and the employees would both receive the same level of coverage. Projected savirgs are $335.70 per month. t 3 Implementation Strategies 0 Negotiate changes in Blue Cross plans with the TMEA/OPEU and TPOA bargaining units. o As the contract with Blue Cross expires in August 1982, effect a change in plans for management and professional employees. DENTAL INSURANCE BENEFITS SU[OWLY and The City provides fully paid dental coverage forto loare se�igiblehfor dependents under the Oregon Dental Service Plan. EmP yeesprovides 70 participation after three months of employment. The program percent toward covered Class I and II services.vices during the first year of enrollment and 50 percent of Class Class I services include diagnostic and preventative examinations. Class II services include oral surgery, restorative, endodontic and periodontic treatments. Class III services cover restorative crowns and prosthodontic bridges and dentures. (Appendix E) 10 percent each successive eligibility year. To qualify Payment increases by for this 10 percent increase, participants must visit their dentist at least so will cause a 10 percent reduction in once during the year. Failure to do although payment never goes payment for the next year, below 70 percent. The maximum pay-went by ODS for covered services received each eligibility year for each eligible patient is limited to $1,000.00. Current premiums for ODS are as follows: $31-0114per month foemployee foremployee two or only; or more $17.84 for employee and one dependent; dependents. r Findings 0 The majority of public and private sector organizations include dental insurance in the fringe benefits package, but most organizations do not cover orthodontics. Tigard in ales ies o ODS has included the City of ue of Oregon mCities all tBlue pCrossh Dentals Plans expensive rates than the Leag (Appendix F) o Married couples who are both in the City's employ are enrolling for the same amount of coverage. d into the TMEA/OPEU and TPOA Union o The ODS plan has been negotiate Ccontracts. 0 97% of City employees are enrolled in the ODS Dental plan. s 4 t Recommended Action o Retain present level of coverage offered by the ODS plan. The City would continue paying the premium for full family dental insurance for eligible employees. o Develop a policy tatement on benefits coverage for City employees whose spouse is also a __-I employee. The City would continue to pay the premium for full family dental coverage on one spouse and the employees would both receive the same level of coverage. Projected savings are $62.02 per month. Implementation Strategies o No specific implementation strategies are recommended. SICK LEAVE BENEFITS SUMMARY Sick leave is not accrued but administered on an honor basis. An employee's salary continues while absent from work due to illness or injury. Individuals are granted up to sixty days paid leave per incident. Maternity leave is covered by sick leave on short term disability insurance during the period the employee's. doctor certifies disability. Findings o For the period from January 1 to June 30, 1982, employees charged an average of four days of sick leave. (Appendix G) o The Public Works and Finance Departments used more sick leave than other departments. o Most public and private sector organizations are on a sick leave accrual schedule. o Departments have varying policies on using sick leave to take care of spouses or dependents. o The time used for dental or medical appointments is charged to sick leave. o Employees who do not use any sick leave earn an additional vacation day. o The sick leave policy has been negotiated into the TMEA/OPEU and the TPOA contracts. Recommended Action o Sick leave could be converted to an accrual schedule of 8 hours per month. S MEOWt Employees to e.es could be credited for•, prior years of service on the following • - schedule: - 2 chedule: -2 years of service _ 12 hours 24 hours 1 year of service 6 months of service - 6 hours Upon termination of employment, individuals could cash out sick leave up to 96 hours. Develo a olic on sick leave use for takingcare of s ouses and 0 dependents- The development and imP lementation of such policy would result in more consistent use of sick leave in departments- such Dental and medical a ointments could be clocked but not charged to sick leave. opportunity to earn the extra vacation day Employees could then have the iin preventative medical and dental care. and not be penalized for eng g g Implementation Strategies OPEU and TPOA Ne otiate changes in sick leave benefits with the Tr�A/ o g Unions. in sick leave policy for managerial and professional 0 Effect a change possible. employees as soon as p LONG TERM DISABILITY/SALARY CONTINUATION SUMMARY term League of Oregon Cities long The City providcontinuationfully paid insurance through Standard insurance. In the disability/salarythe employee currently carried on sick leave for 60 event of disability, of disability, salary is continued at 60% of the days. After 60 daysto a limit of $1,000 per month for salary up employees. employee's base monthly to $2,800 per month of unclassified emp Y classified employees and up Employees are eligible for enrollment for this coverage after six months o service. year. Cost to the City is aPProximatel�• A—?00 per month for the 82-83 fiscal y Findings City employees has been consistently low with only two 0 Experience for C three years. claims over the last vendor who 0 When insurance companies were surveyed, Standard was the only would insure public employees. 6 ate' 0 Employees, have not received •, amended certificates for LTD/Salary Continuation coverage since 1972. o Most private sector organizations offer both long and short term disability coverage. 0 The LTD/Salary Continuation benefit has been negotiated into the TM..EA/OPEU and TPOA Union contracts. 0 92% of City employees are enrolled in Standard's disability/salary continuation insurance plan. Recommended Action o The City could amend the waiting period on the Standard plan from 60 days to 30 days. The amendment would be tied to the sick leave accrual schedule and provide more timely coverage for individuals disabled from an illness or injury off the job. o The City could explore the possibility of insuring both long and short term disabilities in a small cities pool. The provision of both long and short term insurance may, in effect, keep rates lower. o New certificates could be printed and distributed to employees. The dissemination of new informational booklets and certificates with semi-annual visits from an agent would serve to increase visibility of a benefit which most employees are now not aware of. Implementation Strategies o Negotiate changes in disability/salary continuation with the TMEA/OPEU and TPOA bargaining units. o Effect a change in disability/salary continuation with the managerial and professional -employees August 1, 1983. LIFE INSURANCE SUMMARY The City furnishes term life insurance in the amount of $5,000 through the League of Oregon Cities Standard Insurance program for non-police personnel. Employees in the Police Department receive $11,000 of coverage through Western Life Insurance. Employees are eligible for life insurance benefits after two months of services. Cost to the City is approximately $179 per month for covered personnel. 7 Findings o Experience for City employees has been consistently low with only one claim since 1970. o Employees have not received amended certificates reflecting the change from $1,000 to $5,000 life insurance in 1981. o Most public and private sector organizations offer considerably greater amounts of life insurance than the City's current coverage. 0 97% of the City's employees are enrolled for life insurance. o The present amount of coverage has been described as "an embarrassment" and offers little security to the employee. o The current plan has no conversion option. o The life insurance benefit has been negotiated into both the TMEA/OPEU and the TPOA collective bargaining agreements. o The City actually pays more per $1,000 for iife insurance coverage due to the small face value of the policy. Recommended Action 0 The city could furnish $50,000 in life insurance for management employees and $25,000 for non-management employees. t The increased amount of coverage could provide a greater benefit to the employees at relatively low cost- 0 The city could request vendors to submit bids for life insurance benefits. By exploring different vendors, the City could enhance the life insurance portfolio with additional employee options at competitive rates. o New certificates could be printed and distributed to employees. The dissemination of new informational booklets and certificates with semi-annual visits from an agent would serve to increase visibility of a benefit which most employees are now aware of. The City could explore the possibility of initiating a key man policy which would provide portability and greater benefit at a relatively low cost. Implementation Strategies o Negotiate changes in life insurance coverage with the TMEA/OPEU and TPOA ( bargaining units. 0 Effect a change in life insurance with the management and professional employees August 1, 1983. 8 • RETIREMENT.,BENEFITS SUMMARY Employees may participate in either the City's Individual Retirement account through Oregon Trail Savings, the International City Manager's Association Deferred Compensation Plan, or the Banker's Life Retirement Plan (Police only). Individual Retirement Account An IRA is a trust account which allows certain eligible individuals to accumulate funds for retirement under favorable tax conditions. Contributions to the IRA are tax deductible from the participant's gross income and the earnings on the funds held in an IRA are_ not subject to Federal income tax until distribution. Employees are eligible for participation in the City's IRA after six months of service from date of hire. After six months, the employee may contribute anywhere from 4% of the monthly salary up to a maximum of $2,000 per year. After 18 months of service, the City contributes 8% of the monthly salary to the IRA on behalf of the employee. From date of hire up to 18 months of service, the employee is not eligible for the 8% contribution from the City, however, the employee receives 4% additional salary in lieu of the City's contribution during this time. ICMA Deferred Compensation Plan A deferred compensation plan is an agreement between the employee and the employer providing for a specific amount of salary to be paid to the employee at a later date. This deferred income is deposited into a retirement account and invested through the retirement corporation retirement funds. Participants do not pay income taxes on the money deferred nor do they pay taxes on investment earnings. Employees are eligible for participation in the ICMA Deferred Compensation Plan after six months of service from date of hire. After six months, the employee may contribute anywhere from 4% of the monthly salary up to $7,500 per year. After 18 months of service, the City contributes 8% of the monthly salary to the ICMA Plan on behalf of the employee. From date of hire up to 18 months of service, the employee is not eligible for the 8% contribution from the City; however, the employee receives 4% additional salary in lieu of the City's contribution during this time. v , BANKER'S LIFE RETIREMENT PLAN rS Y Available to Police personnel only, the City contributes 6% of the eligible employee's monthly salary to the Banker's Plan. Contributions made by the City and investment gains on the funds are not taxable until benefits become payable. After retirement, monthly pension payments are taxed as ordinary income. The principal features of the Banker's Plan include a monthly income benefit at retirement; early and late retirement benefits; a conditional vested benefit if employment is terminated before retirement; a disability benefits; a spouses or surviving minor child's benefit; and a cost of living adjustment. k 9 ' _ Employees ar6 eligible to participate in the Plan after 6 months of service as a regular, full-time member of the Police Department. The Banker's Plan, under Oregon Revised Statutes, must be equal to or better than the Public Employees Retirement System Plan for Police and Fire personnel. Findings 0 73% of all City employees are eligible to participate in either the IRA, ICMA, or Banker's Retirement Plans. 0 17% of eligibles participate in the ICMA deferred compensation plan compared to 40% in the IRA. o The ICMA plan is limited to the guaranteed interest investment option while the IRA and Banker's Plan have guaranteed and variable interest investment options. o The IRA, ICMA, and Banker's Plans have vesting requirements. The IRA and ICMA have immediate vesting; ::he Banker's Plan requires 5 years of service before vesting. o The ICMA plan is transferatte to other public organizations (if new organization agrees). The IRA and Banker's Plan may be frozen or cashed out, with penalty, upon termination of employment with the City. o The Task Force interviewed representatives from Aetra and Great West Life determining that deferred compensation plans are essentially the same; however, marketability of programs and contact with the participant varies from company to company. o The Oregon Trail Saving IRA account was established with the City in 1979; the Banker's Plan in 1973 and the ICMA Plan is 1975. o Representatives from IRA, ICMA, and Banker's Plan meet with employees on an irregular schedule. o The ICMA and the IRA Plans are addressed in the TMEA/OPEU collective bargaining agreements. o The Banker's Life Plan is negotiated into the contract with the TPOA. o Most public and private jurisdictions offer retirement programs to employees after six months of service. Recommended Action o The City could request submittal of bids from a bank or thrift institution, a life insurance company, and a brokerage firm for the IRA and ICMA retirement plans. G Requesting proposals from vendors may result in more competitive investment options and more contact between the participant, the City and the vendor. 10 o The City, could explore the possibility of amending the eligibility • requirement. ' Imvlementation Strategies 0 No specific implementation strategies have been recommended by the Task Force. Summary of Task Force Recommendation The following table is an abbreviated version of the Task Force's recommendations on fringe benefits. It is presented only as a guide to be used in conjunction with the text in the report. t t f f i i E i s t 11 �. AMAM f,. SUMMARY OF TASK FORCE RECOMMENDATIONS Benefit Present Recommended $ Savings Health Coverage Blue Cross-Plan IV Blue Cross-Plan II Approximately Full Family Full Family $2238 per month With Employee Option Policy Statement Approximately on Married Couples $335 per month who are City Employees Kaiser Kaiser Not Affected Dental Coverage ODS ODS Not Affected Policy Statement Approximately on Married Couples $62 per month who are City Employees Sick Leave Honor Basis Accrual Schedule Estimate up to 60 days 8 hrs. per month Not Available per incident Disability 60-day waiting 30-day waiting Estimate period period Not Available Explore Short & Long Term Coverage Print Certificates Life Insurance $5,000 term $50,000 Mgmt. Estimate insurance Employees Not Available $25,000 General Employee Print Certificates Retirement IRA, ICMA, Let bids for IRA, Not Affected Banker's Life ICMA Plans Explore possibility Estimate of Amending Not Available Eligibility l ` 12 r' ConcluBion It has been the charge of the Benefits Task Force tc examine the current fringe benefit package the City offers and to make specific recommendations regarding the comparability of coverage and benefit level with private and public organizations. The Task Force's findings, recommendations, and implementation strategies have been developed in an independent manner. As the examination of fringe benefits is an exhaustive task, the conclusion reached in this report was based on the information available and should be interpreted as general guidelines based on the Task Force members individual and collective expertise. In summary, the recommended actions are targeted to the health insurance, sick leave and life insurance programs the City provides. As medical costs increase disproportionately to service benefit, it is the Task Force's contention that getting a hold on the cost of health insurance and sick leave will eventually result in a savings n lost time and greater productivity. i 13 f STAFF RECOMMENDATIONS SUMMARY staff generally concurs with the Benefits Task Force Report's Findings, Recommended Actions, and Implementation Strategies. However, the development and maintenance of a fringe benefits package which is both competitive in the labor market and meets the security needs of individuals must address the particular needs of the managerial/professional employee group, members of both the Tigard Municipal Employees Association and the Tigard Police Officers Association bargaining units and part time employees. A Synopsis of recommended benefits, including payment to Social Security, Unemployment Insurance, health and dental coverages, life insurance, long-term disability, retirement, vacation, holiday, sick and bereavement leaves, is summarized in Appendix H by employee group and in Appendix I by benefit coverage. l 14 HEALTH INSURANCE BENEFITS Recommended Action o Change health care coverage from Blue Cross Plan IV to Plan II prior to August 1, 1983. Employees could opt for Kaiser or continue Plan IV coverage by picking up the difference in cost. Savings to the City would be approximately $15,912 annually. o Eliminate paid health coverage for Council members. Savings to the City would be approximately $8,057 per year. o Develop a policy in which a married couple who are both City employees enroll in full family coverage under one spouse. Savings to the City would be approximately $4,020 annually. o Offer Blue Cross Plan II coverage to permanent part time employees on a pro rata basis. For example, if an employee worked on an average of 20 hours per week, the City and the individual would each cover one half of the premium. o Retain current Kaiser health care coverage. Implementation Strategy o Effect a change in health care coverage for managerial/professional employees and discontinue Council coverage July 1, 1983. o Implement policy regarding married C .ty employees effective July 1, 1983. o Negotiate change in Blue Cross with TMEA/OPEU effective July I. o Police employees are covered by a collective bargaining agreement until July 1, 1984, which does not call for a re-opener for benefits. DENTAL INSURANCE BENEFITS o Retain current level of dental service for managerial, professional and classified employees. o Eliminate paid dental coverage for Council members. Savings would be approximately $1,488 annually. o Develop a policy in which a married couple who are both City employees enroll in full family coverage under one spouse. Savings to the City would be approximately $744 annually. o Offer ODS coverage to permanent part time employees on a pro rata basis. For example, if an employee worked an average of 20 hours per week, the City and the individual would each pay one half of the premium. Implementation Strategy o Implement a policy regarding coverge for married City employees effective July 1, 1983. o Discontinue Council dental coverage July 1, 1983. 15 SICK LEAVE Recommended Action o Change honor system to an accrual system. Employees could be credited for prior years of service in the following schedule: 2 years of service -- 24 hours 1 year of service -- 12 hours 6 months of service -- 6 hours Upon termination, individual could cash out sick leave up to 96 hours. The accrual system is a cost avoidance measure. o Develop a policy on sick leave use for taking care of spouse and dependents. o Dental and medical appointments could be clocked but not charged to sick leave. Employees would then have the opportunity to earn the extra ' vacation day and not be penalized for engaging in preventative medical and dental care. o Offer sick leave accrual to permanent part time employees on a pro rata basis. Implementation Strategy o Negotiate changes in sick leave with TMEA/OPEU effective July I. o Police employees are covered by a collective bargaining agreement until July 1, 1984, which does not call for a re-open for benefits. o Effect a change in sick leave for the managerial/professional group July 1, 1983. LANG TERM DISABILITY/SALARY CONTINUATION Recommended Action o The City could amend the waiting period on the Standard plans from 60 days to 30 days. o New certificates could be presented and distributed to employees. o Disability insurance could be available to permanent part time employees at their option. Implementation Strategy w i o Negotiate changes in disability/salary continuation with the THEA/OPEU employees. s. o Police employees are covered under a collective bargaining agreement until July 1, 1984, which does not call for a re-opener on benefits. o Effect a change in disability/salary continuation with the managerial/professional employees July 1, 1983. o Present and distribute new certificates of coverage. 16 Recommended Action o The City could furnish $25,000 in group term life insurance for management and classified employees. o The City could request vendors to submit bids for life insurance. o New certificates could be presented and distributed. Implementation Strategy o Negotiate changes in life insurance coverage with TMEA/OPEU effective July 1, 1983 ce with the management and professicnal o Effect a change in life insuran employees July 1, 1983. o Police employees are covered by a labor contract until July 1, 1984, which does not call for a re-open in benefits. RETIREMENT Recommended Action o Change the eligibility requirement for 18 months to 6 months. o Request submittal of bids from bank or thrift institution, a life insurance company, and a brokerage firm for the IRA and ICMA retirement plans. o Contribute 4% to permanent part time employees. Implementation Strategy o Develop bid specifications and request proposals, and evaluate deferred compensation and Individual Retirement plans prior to July 1, 1983. o Negotiate changes in the TMEA/OPEU contract effective July 1, 1983. o Change eligibility requirement for managerial/professional employees effective July 12 1983. PAID LEAVES In addition to providing a variety of health care insurances to the employee, the City encumbers mandatory business operating expenses such as income tax witholding, FICA, unemployment and liability. The City also offers a competitive leave schedule to provide the employee with paid holiday and vacation time. The City observes 9 official State holidays throughout the year. Management and professional employees along with members of TMEA/OPEU also receive the F day sites Thanksgiving and a floating holiday to be observed at the mutual convenience of the employee and the City. In lieu of State observed holidays, members o the Tigard Police Officers Association receive 12 holidays a year. E Vacation leave is accrued based on number of years of service. An employee begins to accrue vacation time upon employment but is not allowed to use vacation leave until after six months of service. Bereavement leave is available to affected employees up to 7 days per year. f P i 17 3 i Recommended Antion, o Paid holiday and vacation schedules are competitive with similar sized organizations in surrounding communities. No change in paid holiday and vacation leave is recommended at this time. o Compassionate leave is typically offered at five days a year. A chan.ae } from 1 to 5 days a year is recommended. Implementation Strategy o Negotiate a change in bereavement leave for the TMEA/OPEU and TPOA employee groups. o Effect a change in bereavement leave on July 1, 1983, for management and professional employees. f E 6 4 E t i 18 APPENDIEX A VISION CARE OPTION UCR Vision. Pays 100% of usual, customary and reasonable fees provided by participating opthamologist, optometrist or optician. Pays 70% of UCR at non—participating provider (list of providers available from League office or Blue Cross). Provides eye exams annually up to 17 years old, every two years thereafter. Lenses provided on same frequency. Provides basic frames every two years. Provides contacts after cataract surgery, or if needed to achieve 20/70 vision. Pays $55 towards cost of contacts in other cases. Contacts covered on same frequency as exams. Base Vision. Provides benefits up to $20.00 for eye examinations annually for eligible persons under age 17 and biennially for those over 17. Benefits are also provided for lenses and frames acco_3ing to the following schedule based on type of lens: Eye Exam Including Refraction $20 Lens--Single (each lens) 8 Bifocal (each lens) 13 Trifocal (each lens) 18 Lenticular (each lens) 40 Contact*** (each lens) 100 Frames 15 One exam and one pair of lenses and frames every 12 months under age 17; every 24 months age 17 and over. ***Contacts are covered at the single vision lens rate above, unless required for cataract surgery or to correct vision to 20/70 or better. Lifetime maximum of $400 for contacts. Vision care options are available only as a supplement to the health insurance program. Rates for the vision care supplements next year are the same as the current year, and are as follows: Basic UCR Vision Vision Employee Only $1.90 $3.95 f: Employee & 1 Dep. 3.15 8.80 Employee & 2+ Dep. 4.20 10.00 Y a` E 19 APP9NDIX -A Page Two PRESCRIPTION DRUGS OPTION The prescription drug option is available at additional cost with any of the above Blue Cross health plans. The option pays prescriptions in full at participating pharmacies after a $1.00 co-payment with each prescription. At non-participating pharmacies, a claim form must be completed and mailed to Blue Cross and 70 percent of the cost over the $1.00 deductible is reimbursable. Length of time for which a prescription may be filled under this option is 34 days except for drugs used in chronic conditions. Excludes prescription devices and contraceptive drugs. The rate for the prescription drug option s increased 20.4 percent. Prescription Drugs Option Employee only $ 4.15 Employee and one dependent 10.15 Family 11.20 i 20 APPLNUlX U BLUE CROSS OF OREGON MEDICAL VS DENTAL COST PER CONTRACT MONTH INDEX 260 240- 200— N 40 220 200 i 80 D I E X � 160 i ' I � 140- 120 40120 3 i i00 F i. 8l7 ' 1975 1976 1977 1978 1979 1980 1981 YEAR BASE YEAR 1975 ' s E C=£SLUE MEDICAL INDEX 21 C-RED DENTAL INDEX AFFUDI4 C 10 sWL Cs03f - 100%UCK Basic Boeo. LM IIII preventive medical Lla►Eefl Baefe Rewflts Elm-rUasle Resaflts services, $100 Deduct. C pLM 1 $50 Dadret. major mea. $100 Deduct. Calor mase melee mad. /it,soo with $2,500 'step loss- with $2.S00 'atop loss' stop loss'. Seat 210621141 private r .vital ■eslC 14MLfITf g[dlael Only �_._s.i r.�. we.ettal [ l-private[osottsl soon loses Lajoe medical feat-private ;6 t-peirata S6 l-prtvata Maebec of Days Major medical 363 360'L 100E Lsteas Magor medical 1001 I00' IDOL Istesetva Care unit major medical 1001. mer Secy Outrattest major medical 100L as attaebad t00%as attacked IDOL Extended Cate paelllty Major medical 1/2 Soap. sant-private 1/2 Soap. feat-Owtv"s soul-private Ambulance Mejor Medical major meflteel Only 1001 surgical major medical major $1200 based on schedule 100%UCK kaslwum Bafed o■ schedule TOOL UC[ Asestheste losist major Medical medical assistant Surge" major Medical Duly $240 based on ■cbedvla 1001 UCK Doctor Calls Mame major medical major wdteal Only E10/1st ca11 seetdest 1001 of UCK from •a office Wate wdteal major madleal Oily 88/2ad, sick, $600 Mea. call-stet or Injury Mospital major wdleal major medical Only f1S/10/7.50 I00'L UCK Woe Mad. Only (12/ye) fa (12 pec year) $0 (12 per year) Chleopesetee (off. calls) major Nodical Referred Consultation major medical Major Medical Only $25 per coaflsemeat 100%SCK thXtULl TAersovUcR Is-patient major Meflteal 10011)C!- 10 days 100E SCK- 30 days 1004. iet - aye Out-patioat Major medical major medical Daly major wdteal Only $80/visit-60 visits/yr. XUsweeev major Medical Keep. 6 major Med. gasp. 6 schedule 1001 SCK wostle =-ler 6 Lab $ISO IDOL SCK Lash see$drat major medteal Major 100E UCK Fee Year for sickness major medical medical Only USO additional Accident Woe medical $300 $500 $500 Rental 6 Mervous SOLe . 50164500 OAK/yr.. SOfnuctyre. SOL UCC-$SOD Sy Out-patteat after deductible alter deductible alter dedrelible altar deductible In-pattest 90%atter deductible. 100%- 120 days 1001- 120 days 300%- 120 days Mea. 120 days/yr. Q£yy oad AleoAot Sreetmewt SOL after deductible, same as Say other eon- seer as any other eon- sue as any other con- limited to 83000/ dittos one. jutted dittos one. limited dittos axe. limited 24 months to $3.000/26 soothe to $3,000/24 swaths to $3.000/26 Meath* r_JO[MEDICAL BL[[TL81 alllteS $i million Lifeti■e maximum $1 million $SOmillio■ 8100 $100 Aa■ual Deductible 1300 Co-lasmrasce got let $5000, l0O'L ao%1st $2500/ye.. 100% f0%lot /yr. . IOOt 100%thereaf • ter thereafter thereafter saployus Only $34.30 $61.65 $66.95 $63.05 Io.ployee and 1 aapede■c tas.00 Elo6.o0 8120.S0 $UMS [aployea mad 2 or $103.30 $125.20 $166.40 $167.66 moee depcSdents PATMIlZ BLMLyITf yellowing are $!r'tcal dlowaares for srtermasse's tty care added to the lwlaait► Insurance pleas as • result at 20 71e paced by the 1977 legislature. In addition, charges for assistant surgeoas and anesthesia. Mere ■seessary. would also W paid eeesedlas to a separate schedule. These ancents LRS to addition t0 the baste benefits Of •mei plum ttat Mow fitly toward maternity earn, ineldtSs hospital care smd room costs, office calls ad dlaswstte a-ray ad 1•boeatoey benefits. Chargee is excess of has In benefits will be processed mdse major medical coverage. plan X. Covered Seder major ardteal only. Plan IZ: &%d t`e plan Paspecific s BOIL a[ nassaal. customaryschedule. ad me asonable chthe arges after ar medical t a first deductible SNer the plus is aSly fS0 Plan 411: plan Iv pays 100%of usual. customary Sad reasonable fee• toe surgical benefits. SURGICAL X11 III w 300.00 rmal Delivery II .00 Caesareaa sectio0Section, 30 300.00 Letepte pregnancy Carly Termlsatta■or rces■aacy 20'00 120.00 "ell Termination,of pregnaeey a DDC DDC (Dtlatioas Curettage) 90.00 Iadepandest proeedun 22 APPENDIX D �IgER MEDICAL AND HOSPITal BENEFLTS NEMER PAYS IN MEDICAL OFFICES liedieal office visits including physical examinations. $1.00 charge each visit family planning and infertility studies There is no limit to the number OG visits Physical therapy. inhalation therapy. $1.00 charge each visit Diagnosis and treatment-- occupational therapy preventive Medical Care-- Specialists• care-- Laboratory services, X-ray tests, X-ray therapy. No charge Physical checkups sce adults-- diagnostic isotope services electrocardiograms Pediatric checkups fat children— and electroencephalograms Eye examinations-- Most immunizations-- Drugs, medicines, infections, allergy tart and Provided at reasonable charges Family ploianing services-- treatment materials. contraceptive devices Ear examinations-- Dresaings. casts. most iomuaizations No charge IN THE HOSPITAL physicians* and surgeons' services No charge including operations There is no limit on the number of prescribed days at a Kaiser- Room and board. general nursing, use of operating No charge Permanente Hospital room, anesthesia, dressing and casts, drugs. medicines, injections. pediatric wards, services, and supplies. special diet Special nursing. Private rooms, intensive care No charge when prescribed Laboratory cervices; X-ray tests; diagnostic isotope No charge services; electrocardiograms; alectroencephalograms; inhalation. physical & X-ray therapy Blood and blood components Red Cross processing charges. Laboratory services provided as above. IN A SKILLED NURSING FACILITY Room and board. general nursing. physicians' No charge for up to 100 days per services, medical supplies and equipment usually calendar year per member. when furnished. plus prescribed drugs and biologicals prescribed. in approved facilities. IN YOUR HOME Doctors house calls in your home or in a nursing home $2.00 charge each examination a nursing home If within the KFHP Service Area Prescribed home health and htwemakecs• services No charge AMBULANCE Within the KFHP service area, when authorized. Ho charge for emergency transportation to a Kaiser-Permanente Hospital MATERNITY CARE Care for mother after confirmation of pregnancy. Covered the as" as any before, during and after confinement. including other condition doctor's services, hospitalization and, if necessary. Caesarean section. Care for child during mother's confinement. INTERRUPTED PREGNANCY Inpatient or outpatient care Covered the same as any other condition MRNTAL HEALTH SERVICES, DRUG ABUSE Inpatient and outpatient care for psychiatric Member pays 50% of non-member AND ADDICTION TREATMENT conditions--treatmant for mental illness or disorders rates. Treatment for drug addiction or drug abuse ALCOHOLISM TREATMENT Outpatient counseling. inpatient consultations, Covered the same as any and a coordinated Antabuse Program other condition These benefits apply when provided or arranged by Kaiser-permanonte. All benefits are veaewed fully each calendar your Subscriber and dependants have the sass benefits unless otherwise indicated. 23 .r APPENDIX E OREGON DENTAL SERVICE t Class I Services Diagnostic - Examination and bitewing x-rays limited to once (1) every six months. Complete mouth x-rays limited to once every three (3) years. Preventive - Prophylaxis (cleaning) limited to once every six (6) months. Fluoride application limited to once every (6) months. No benefits for Plaque control. sealants, and oral hygiene or dietary instructions. Class II Services s oral Surgery - Limited to minor surgical procedures and does not allow payment for services such as vestibuloplasty, etc. Restorative - A separate charge for anesthesia is not covered when used for restorative procedures. Periodontic - Periodontal splinting, including crowns or bridgework for splinting, is not covered, Periodontal scaling is limited to once every six (6) months. Class III Services Restorative - if a tooth can be restored with a material such as amalgam, silicate or plastic, but another type of restoration is selected, covered expense will be limited to the cost of amalgams, silicate or plastic. Replacement of necessary crowns, jackets, and gold or cast restorations (including inlays and onlays) is covered only if five (S) years have elapsed since land prior crown, jacket, and gold or cast restoration turas furnished on any tooth. Prosthodontic - Replacement of an existing prosthetic device is covered only if it cannot be made satisfactory. Replacement is never covered if existing device is less than five (S) years old. Specialized or personalized prosthetics are limited to the cost of standard devices. ' c 24 t APPENDIX F COMPPAISON OF DENTAL PLANS FOR CITY OF TICARD IAC c $LUE CROSS OF OREGON OREGON DENTAL SERVICES DENTAL BENEFITS 70% payment the 1st year of coverage, 80% payment the 2nd year. 90% payment the 3rd year. and 100% payment the pith year and thereafter. as long as patient receives a covered service each year. Otherwise. payment decreases 10% each year to a minimum of 70°1. Where 50% payment is indicated. there is no percent increase. Routine Beams 70-80-90-100% 70-80-90-100%* Bitewing X-rays 70-80-90-100% 70-80-90-100h= Full Mouth X-rays 70-80-90-100% 70-80-90-1005x* Cleaning 70-80-90-100% 70-80-90-100%% Fluoride Application 70-80-90-100% 70-80-90-1005* space Maintainers 70-80-90-100% 70-80--90-300% Anesthesia (Ceneral) 70-80-90-100% 70-80-90-100% Fillings 70-80-90-100% 70-80-90-100% Root Canal Therapy 70-80-90-100% 70-80-90-100% Periodontic Treatment 70-80-90-100% 70-80-90-100% Analgesia 70-80-90-100% Repair of Dentures 70-80-90-100% Crowns 50% 50% Inlays 50% 50% Bridges 50% 50% Dentures 50% 50% a Limited payment to ones every 6 months **Limited payment to once every 3 years I Yearly Want- $1.000 $1.000 Dependent Child Eligibility Birth to age 23 Birth to age 19; to 23 if full-time student LIMITATION: Claims must be submitted within 6 months after service is rendered. Payment Method Usual g Customary means the fee Participating Dentists charges taust be the saw as the This program guarantees payment based on dentists normal fee for such actual fees of the participating dentist. r service aad it must fall within the usual range of fees charges Non-Participa ina Dentist by other dentists in Oregon A This program requires that emounts Clark County. Kash. for the saw payable foe services of a non- service. participating dentist be limited to the applicable percentages specified above toward the prevailing fees charged i by other dentists for corresponding services. Prevailing fees are those fees which satisfy and are charged by the majority of dentists in Oregon as determined by ODS on the basis of confidential participating dentists. MONTHLY RATES One-Party $10.65 $10.34 Two-Party *18.20 $17.80 Family $31.70 $31.01 a t' n 25 t r APBENDIX• G t AVERAGE HOURS SICK DURING THE YEAR 1982 AS OF JUNE 30, 1982 DEPARTMENT HEADS 3.8 ADMINISTRATION 24.8 BUILDING 3.5 ENGINEERINGJPLANNING 12.5 FINANCE 35.8 LIBRARY 12.7 PUBLIC WORKS 82.8 POLICE 32.1 a 26 APPENDIX H BENEFITS PACKAGE 1983-84 STAFF RECOMMENDATIONS PERMANENT FULL TIME PERMANENT TEMPORARY+ TEMPORARY+ MANAG/PROF TMEA TPOA PART TIME* FULL TIME PART TIME OTHERk* SAVINGS (+) COST (-) x X X X X X NONE • INCOME TAX WITHOLDIMG FICA NONE 1 6.7% 6.7% 6.7% 6.7% 6.7% 6.7% • X o SAIF X X X X X X t .4% .4% .4% .4% .4% .4% NONE • UNEMPLOYMENT X o LIABIL1itl X X X X X X o BLUE CROSS PLAN 11 (Full-Family) $147.86 $147.862 $167 AXV) PRO RATA NONE NONE NONE ;1997.43/MONTH + w/option for Plan IV (including policy on married City employees) ;155.49 ;155.492 PRO RATA NONE NONE NONE • KAISER + • DENTAL (Full-Family) ;35.66 $35.662 ;35.66 PRO RATA NONE NONE NONE $97/MONTH (intruding policy on married City employees) AVOIDANCENONE COST + o SICK LEAVE 8 hrs/MONTH 8 hrs/MONTH 8 hrs/MONTH PRO RATA NONE NONE NONE $783/MONTH - o LONG TERM DISABILITY 30 DAYS 30 DAYS 30 DAYS EMPLOYEE OPTION NONE NONE - N ;25,000 ;25,000 $25,000 EMPLOYEE OPTION NONE NONE NONE $525/MONTH • LIFE INSURANCE • RETIREMENT 8% AFTER 8% AFTER 12h% AFTER 4% AFTER NONE NONE NONE $7500 INITIATION - 6 MONTHS 6 MONTHS 6 MONTHS 6 MONTHS o HOLIDAYS 11 11 12 PRO RATA NONE NONE NONE NOT AFFECTED 11 11 10 PRO RATA NONE NONE NONE NOT AFFECTED o VACATION 0 - 113 1P 13 1 5 13 15 S - 10 19 19 2U 15+ 10-15 21 21 o COMPASSIONATE LEAVE 5 $7680 ANNUALLY 52 72 PRO RATA NONE NONE NONE on hours ek * Under 40 hours per week ** Includes volunteers, Council members and contractors 4 Bascontributioneequals 12►%ecostrtoeCity + Up to 6 months 1 Employee and City contribute amount indicated 5 Assumes Council benefits are deleted 2 To be negotiated i APPENDIX I SUMMARY OF STAFF RECOMMENDATIONS BENEFIT PRESENT RECOMMENDED $ SAVINGS/COST--(+)(-) HEALTH COVERAGE BLUE CROSS-PLAN IV BLUE CROSS-PLAN II FULL FAMILY WITH APPROXIMATELY, H FULL FAMILY EMPLOYEE OPTION ON PLAN IV $2238 PER MONTH POLICY STATEMENT ON MARRIED COUPLES APPR$3350PIMATELY ER MONTH H WHO ARE CITY EMPLOYEES KAISER KAISER NOT AFFECTED DENTAL COVERAGE ODS FULL FAMILY ODS FULL FAMILY NOT AFFECTED POLICY STATEMENT ON MARRIED COUPLES APPROXIMATELY (-) WHO ARE CITY EMPLOYEES PER MONTH SICK LEAVE HONOR BASIS UP TO ACCRUAL SCHEDULE PER MONTH SERVICE COST AVOIDANCE 60 DAYS PER INCIDENT - CREDIT VE REVVENTATTIPRIOR YEARSMEDICAL/DENTAL APPOINTMENTS CLOCKED BUT NOT CHARGED AGAINST SICK LEAVE APPROXIMATELY (+) DISABILITY 60 DAY WAITING PERIOD PRINTDAY CERTIFICATESPERIOD $783 PER MONTH LIFE INSURANCE $5,000 GROUP TERM $25,000 MANAGEMENT EMPLOYEES APPROXIMATELY (+) INSURANCE $25,000 GENERAL EMPLOYEES $525 PER MONTH PRINT CERTIFICATES RETIREMENT IRA, ICMA, BANKERS LET BIDS FOR IRA, ICMA PLANS NOT AFFECTED LIFE EXPLORE POSSIBILITY OF AMENDING $7500 INITIAL N ELIGIBILITY COST MONITOR BANKERS PLAN-UNFUNDED LIABILITY i 3' M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: LINDA SARGENT, ADMINISTRATIVE ASSISTANT DATE: APRIL 5 , 1983 SUBJECT: SENIOR CENTER LEASE AGREEMENT i Attached please find a draft lease agreement for the Senior Center. As you know, the original lease was entered into April 1 , 1981 , and has not been renewed. The draft lease agreement incorporates the concerns addressed by Council members as to the rights and responsibilities of the landlord and tenant, such as use of building, fee schedule, grounds maintenance, and repairs without approval . ACTION NEEDED: 1. ) move to adopt the lease agreement; and �. 2 . ) move to authorize a representative of the City to negotiate the terms of the lease with Loaves and Fishes . LS dkr s 4 f 3 s E E F