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City Council Packet - 01/10/1983 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to- speak on an SPECIAL MEETING AGENDA agenda item needs to sign their name on the JANUARY 10, 1982, 7:30 P.M. appropriate sign-up sheet(s). if no sheet is FOWLER JUNIOR HIGH SCHOOL provided, ask to be recognized by the Chair. LECTURE ROOM 1. SPECIAL MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Call To Staff, Council & Audience For Non-Agenda Items Under Open Agenda 2. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed for discussion and separate action. Motion to: 2.1 Approve Minutes - December 20, 1982 2.2 Approve the Expenditures and Investments: $ 320,835.05 2.3 Approve OLCC Application - Casa Pinata Restaurant, 11290 SW Bull Mountain Road, Tigard, Oregon. Class C License (Was RMB License) 2.4 Approve and Authorize Appropriate Signatures: e Winterlake Phase 1-A Subdivision Compliance Agreement e 72nd Avenue LID Documents e Street Dedication and Utility Easement for Idents 24 & 25, HA Anderson & Joseph M. Fought e Street Dedication and Utility Easement for Ident 5, Gus & Loraine Greco e Street Dedication, Construction Easement, and Utility Easement for Ident 7, Paul R. & Lenore A. Warner e Street Dedication, Partial Release for Ide_it 12, Western International Properties a Street Dedication, Utility Easement for Ident 32, Allen P. Crombie and :ane L. Garoutte e Street Dedication, Utility Easement for Ident 116, Walter A. Durham, Jr. and Glen A. Henry 2.5 Ratify Admnistration of Oaths of Office to Newly Elected Council Members and Mayor 2.6 Receive and File Financial Report for November, 1982 2.7 Approve Resolution No. 83-01 Accepting Public Improvements F.I.G. Office Park 2.8 Approve Resolution No. 83-02 JB Bishop Signal Agreement 2.9 Approve Waiver of Fees - Heide Park Subdivision 3. ELECTION OF COUNCIL PRESIDENT :TATE-OF-THE-CITY City Recorder 4. MESSAGE - e Mayor Bishop 5. WATER STUDY COMMITTEE REPORT e Bruce P. Clark, Chairman 6. RECEIVE DEPARTMENTAL WORK PROGRAMS e City Administrator PAGE 1 - COUNCIL AGENDA - JANUARY 10, 1983 7-. 5-YEAR-FINANCIAL PLAN & CUT- BACK OPTIONS REPORT ® Administrative Assistant Martin 8. BENEFITS TASK FORCE RECOMMENDATION o Administrative Assistant Sargent 9. COMPREHENSIVE PAY PLAN & SALARY SURVEY e Administrative Assistant Sargent 10. OPEN AGENDA: Consideration of Non—Agenda Items identified to the Chair under item 1.3 will be discussed at this time. All persons are encouraged to contact the City Administrator prior to the meeting. 11. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under ORS 192.660 (1)(d) & (1)(e) to discuss labor relations and real property acquisition. 12. ADJOURNMENT 4 { t 1 7 fF F [ PAGE 2 - COUNCIL AGENDA - JANUARY 10, 1983 i f f T I G A R D C I T Y C O U N C I L REGULAR MEETING MINUTES - JANUARY 10, 1983 - 7:30 P.M. 1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilors John Cook, Kenneth Scheckla, Ima Scott; Director of Public Works, Frank Currie ; Finance Director/City Recorder, Doris Hartig; City Administrator, Bob Jean; Director of Planning & Development, William Monahan; Legal Counsel, Ed Sullivan; Office Manager, Loreen Wilson. i 2. Mayor Bishop welcomed Councilor Ima Scott to the Council. 3. CALL TO STAFF, COUNCIL & AUDIENCE FOR NON-AGENDA ITEMS UNDER OPEN AGENDA i (a) City Administrator requested the following item be added to the Open Agenda: .1 Council Representative To Advisory Board-Block Grant Program (b) Mayor Bishop requested the following item be added to the Open Agenda: .2 Resolution Recognizing Tenure of Tom McCall. 4. APPROVE MINUTES - DECEMBER 20, 1982 (a) Motion by Councilor Cook, seconded by Councilor Scheckla to approve. Approved by unanimous vote of Council present. 5. APPROVE THE EXPENDITURES AND INVESTMENTS: $ 320,835.05 (a) Motion by Councilor Cook, seconded by Councilor Scheckla to approve. Approved by unanimous vote of Council present. 6, APPROVE OLCC APPLICATION: Casa Pinata Restaurant, 11290 SW Bull Mountain Road, Tigard, Oregon. Class C License (Was RMB License) (a) Motion by Councilor Cook, seconded by Councilor Scheckla to approve. Approved by unanimous vote of Council present. 7. APPROVE AND AUTHORIZE APPROPRIATE SIGNATURES: o Winter Lake Phase 1-A Subdivision Compliance Agreement 0 72nd Avenue LID Documents: o Street Dedication and Utility Easement for Iden. ' 24 & 25, HA Anderson & Joseph M. Fought o Street Dedication and Utility Easement for Idem 5, Gus & Loraine Greco o Street Dedication, Construction Easement, and Utility Easement for Ident 7, Paul R. & Lenore A. Warner o Street Dedication, Partial Release for Ident 12, Western C International Properties o Street Dedication, Utility Easement for Idem 32, Allen P. Crombie and Gene L. Garoutte o Street Dedication, Utility Easement for Idem 116, Walter A. Durham, Jr. & Glen A. Henry PAGE 1 - COUNCIL MINUTES - JANUARY 10, 1983 (a) Motion by Councilor Cook, seconded by Councilor Scheckla to approve. Approved by unanimous vote of Council present. 8. RATIFY ADMINISTRATION OF OATHS OF OFFICE TO NEWLY ELECTED COUNCIL MEMBERS AND MAYOR. (a) Motion by Councilor Cook, seconded by Councilor Scheckla to ratify oaths of office. Approved by unanimous vote of Council present. 9. RECEIVE AND FILE FINANCIAL REPORT FOR NOVEMBER, 1982. (a) Motion by Councilor Cook, seconded by Councilor Scheckla to receive and file. Approved by unanimous vote of Council present. 10. RESOLUTION NO. 83-01 RESOLUTION OF TIGARD CITY COUNCIL ACCEPTING THE PUBLIC IMPROVEMENTS KNOWN AS F.I.G. OFFICE PARK. (a) Motion by Councilor Cook, seconded by Councilor Scheckla to approve. Approved by unanimous vote of Council present. 11. RESOLUTION NO. 83-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TIGARD, OREGON AUTHORIZING THE MAYOR AND CITY ` RECORDER TO EXECUTE A PRELIMINARY ENGINEERING AND CONSTRUCTION FINANCE AGREEMENT WITH THE STATE OF OREGON. (a) Motion by Councilor Cook, seconded by Councilor Scheckla to pull from the consent agenda and consider later during the meeting. Approved by unanimous vote of Council present. 12. APPROVE WAIVER OF FEES - HEIDE PARK SUBDIVISION (a) Motion by Councilor Cook, seconded by Councilor Scheckla to waive the subdivision fee for Heide Park in the amount of $285.00. Approved by unanimous vote of Council present. 13. ELECTION OF COUNCIL PRESIDENT (a) Consensus of Council was to consider this item at the meeting of January 17, 1983. 14. STATE-OF-THE-CITY MESSAGE (a) Mavor Bishop presented his annual State-Of-The-City Message. (See attached copy. ) f (b) Council members discussed the possibility of a TURA election, & the need to work together over the year. PAGE 2 - COUNCIL MINUTES - JANUARY 10, 1983 RIB 15. WATER STUDY COMMITTEE REPORT i (a) Bruce P. Clark, Committee Chairman, presented the report from the Committee noting that the City of Tigard does not need to withdraw from the Tigard Water District to secure an adequate water supply. ` (b) City Administrator stated staff supports the findings of the Committee and recommended Council accept the report. (c) Motion by Councilor Cook, seconded by Councilor Scheckla to accept the report as presented. Approved by unanimous vote of Council present. a 's (d) Council expressed its appreciation to the study committee, the Tigard Water District and City of Tigard employees for their cooperation during the study. 4 16. RECEIVE DEPARTMENTAL WORK PROGRAMS (a) City Administrator presented the Departmental work programs for Council review. (b) Motion by Councilor Scheckla, seconded by Councilor Gook to receive and file. Approved by unanimous vote of Council present. 17. 5 YEAR FINANCIAL PLAN & CUT BACK OPTIONS REPORT (a) City Administrator synopsized the history of the 5 Year Plan and requested Council accept the report as a planning tool. (b) Joy Martin, Administrative Assistant, discussed several points of the Plan with Council especially how staff will determine what services will be cut along with financial shortfalls. E (c) Motion by Councilor Cook, seconded by Councilor Scott to accept the 5 Year Plan as a planning tool and direct staff to forward copies to the Budget Committee. ' i t c Approved by unanimous vote of Council present. i RECESS: 9:42 P.M. RECONVENE: 9:50 P.M. 18. BENEFITS TASK FORCE RECOMMENDATION r (a) Linda Sargent, Administrative Assistant, presented the report from j the Benefits Task Force Committee summarizing their recommendations. (b) Consensus of Council was to have staff bring back staff recommendations at a later meeting. k PAGE 3 - COUNCIL MINUTES - JANUARY 10, 1983 I BERN 19. COMPREHENSIVE PAY PLAN & SALARY SURVEY (a) City Administrator presented his proposed pay plan for 1983-84 and requested Council adopt it for budget purposes only. (b) Motion by Councilor Scheckla, seconded by Councilor Cook to approve the pay plan for use as a budget tool only. Approved by unanimous vote of Council present. 20. OPEN AGENDA: Consideration of Non-Agenda Items identified to the Chair under item 1.3 were discussed at this time. All persons were encouraged to contact the City Administrator prior to the meeting. 20.1 Council Representative To Advisory Board-Block Grant Program o After brief discussion, Councilor Scheckla agreed to attend the next meeting on January 13, 1983 at 7:30 P.M. Discussion will follow later as to a permanent appointment to the board. 20.2 Resolution Recognizing Temire of Tom McCall. o Mayor Bishop requested Council consider sending a resolution to Mrs. Tom McCall expressing the Council's sorrow at the passing of Mr. McCall. i o Motion by Councilor Cook, seconded by Councilor Scott to approve resolution to recognize Tom McCall and his efforts state-wide, as will be drafted by Legal Counsel. Approved by unanimous vote of Council present. 20.3 RESOLUTION NO. 83-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TIGARD, OREGON AUTHORIZING THE MAYOR AND CITY RECORDER TO EXECUTE A PRELIMINARY ENGINEERING AND CONSTRUCTION FINANCE AGREEMENT WITH THE STATE OF OREGON. o Legal Counsel recommended approving the contract with the correction of the name of the corporation from 'JB Bishop' to 'Main Street Land Corporation' . o Motion by Councilor Scheckla, seconded by Councilor Scott to approve resolution as amended. Approved by unanimous vote of Council present. 21. EXECUTIVE SESSION: At 10:38 P.M. the Tigard City Council went into Executive Session under ORS 192.660(1)(d) & (1)(e) to discuss labor relations and real property acquisition. COUNCIL RECONVENED REGULAR MEETING AT 11:18 P.M. PAGE 4 - COUNCIL MINUTES - JANUARY 10, 1983 22. HURT PROPERTY - 72nd Avenue LID (a) City Administrator recommended Council approve settlement of the Hurt Property in the amount of $12,850. (b) Motion by Councilor Cook, seconded by Councilor Scott to approve settlement. Approved by unanimous vote of Council present. 23. ADJOURNMENT: 11:20 P.M. lgc-cam zz s�G'-c City Recorder - City o and L ATTEST: Mayor - City of Tigard PAGE 5 - COUNCIL MINUTES - JANUARY 10, 1983 s 4 January 1983 Date p j I wish to testify before the Tigard City Council on the following item: (please print your. name) ' -Agenda Items Under open Agenda Call to Staff, Council &Audience For Non-Ag f 3 Item Description Name, Address & Affiliation a a E x c s f� a sw c� r 12/31/82 PAYMENT OF BILLS FOR COUNCIL APPROVAL PROGRAM BUDGET Community Services Police 9,057.01 Finance & Records 4,179.12 Municipal Court 273.37 Library 2,447.71 Social Services 1,500.00 Total Community Services 17,457.21 Community Development public Works 8,991. 70 FPlanning & Development 2,001.73 Total Community Development 10,993.43 Policy & Administration Mayor & Council 1,564.51 Administration 1,081.66 Total Policy & Administration 2,646.17 City Wide Support Functions Non-departmental 5,177.54 Misc. Accounts (refunds & payroll deductions, etc. ) 40,483.36 Investments 150,000.00 DEBT SERVICE Bancroft Bond & LID Expenses 94,077.34 UNIFIED SEWERAGE AGENCY Contract TOTAL AMOUNT OF CHECKS WRITTEN 320,835.05 t � MEMORANDUM January 3, 1983 4 TO: City Administrator/City Council FROM: Chief of Police SUBJECT: Amended O.L.C.C. Application RE: Casa Pinata Restaurant Applicants: Arthur and Daneene Pearson 11290 S.W. Bull Mountain Rd. , Tigard Present License: R.M.B. Proposed: Class C The owners of this business are requesting a Class C license which is a greater privilege than their former authorization, which is a R.M.B. (retail malt beverage and wine restaurant license) . The Class C license permits the sale of distilled liquor with meals in addition to beer and wine. It is recommended that the applicants request for a Class C license be approved and forwarded to O.L.C.C. for their consideration. t Respectfully, Adams Chief of Police RBA:ac CITY OF TIGARD To: Chief of Police From: Det. Sgt. L. Branstetter Subject: Liquor License Application Date: _ I2-30-82 APPLICANT: Arthur & Daneene Pearson DRA Casa Pinta Restseurant ( 11290 S.W. Bull Mt. Rd. Tigard, Ph: 281-2690 Bus. Ph: 238-2248 APPLICATION: Class "C°' RECO,MMffiNDATION: Approval This is not a new business, it has been in exsistance for some time but this is the first time they will have a liquor license. The Class "C" license involves table sales with a meal consisting of either distilled beverage or Beer and wine. I did an on sight inspection on 12-30-82 finding the business satisfactory for this type of a license as a lounge is not required under this license. Applicants have been check for criminal history, and there is no history shown. STATE OF OREGON 9079 S.E. McLoughlin Boulevard PAGE OREGON LIQUOR CONTROL COMMISSION P.O. Box 22247 Portland, Oregon 97222 APPLICATION GENERAL INFORMATION N° 5584 The filing of this application does not commit the Commission to the granting of the license that you are applying for, nor does it permit you to operate the business named below. If a license is granted by the Commission, you will receive a LICENSE CERTIFICATE. No fee is collected by OLCC until a LICENSE CERTIFICATE is to be issued. (THIS SPACE IS FOR OLCC OFFICE USE) (THIS SPACE IS FOR CITY OR COUNTY USE) ! )plication is bei made y rr NOTICE TO CITIES AND COUNTIES: Do not consider this h BOTTLER IS ev%ser C Greater Privilege application unless it has been stamped and signed at th BREWERY ECE1V-Aser, Pr'vilege left by an OLCC representative. DISPENSER CL/MGON LIQUOR CONTROL(__ see THE CITY COUNCIL, COUNTY COMMISSION, OR COUNTY DISPENSER CLASS B New Location DISTILLERY nnr� ew Outlet COURT OF DRUGGIST a4�!$19 gar Partner (Name of City or Cooney) FARMER'S WINERY RECOMMENDS THAT THIS LICENSE BE: GRANTED INDUSTRIAL ALCOHOL RAILROAD, PUBLIC PAS R OR BOAT DENIED RESTAURANT RETAIL MALT BEVERAGE DATE _ SEASONAL DISPENSER SPECIAL EVENTS DISPENSER BY �b'1c WHOLES LE MALT BEVERAGE A D WINE (signature) WINERY h5•00 P L k4C� On ��L TITLE _ CAUTION: If your operation of this business depends on your receiving a liquor license, OLCC cautions you not to purchase, remodel, or start construction until your license is granted. 1. Name(s) of individual applicant(s), partnership, or corporation: 1) ur dwin Pearson 2414 N.E. 62nd Ave, Portland Ore. 97213 (Noma) (Address) (City) (State) (zip) 2) Daneene Christy Pearson 241a N.E. 62nd Ave portland, Ore. 97213 i 3) 4) (EACH PERSON LISTED ABOVE MUST FILE AN INDIVIDUAL HISTORY AND A FINANCIAL STATEMENT) 2. Trade name of premises Casa Pinata When filed: (Year Name Filed with Corporation Commissioner) 3. Former trade name Slrolins 11290 S.V. Bull Mountain Rd. Tigard, Oregon 4. Premises address (Number, Street,Rural Route) (City) (County) (State) (zip) 5. Business mailing address ' Z;(P.O. Box,Number.Street,Rural Route) (City) (State) ( P) b. Was premises previously licensed by OLCC? Yes X` No Year Vincent E. popma C — 7. If yes, to whom: — Type of license: S. Will you have a manager: Yes No Name (Manager must fill out Individual History,blue page 2) 9. Will anyone else not signing Pis application share in the ownership or receive a percentage of profits or bonus from this business? Yes No _- 10. What is the local governing body where your premises is located? City of Tigard, Oregon (Name of City or County) 11. OLCC representative making investigation may contact: (Name) (Address) (Tet. No.—home,business, message) CAUTION: The Administrator of the Oregon Liquor Control Commission must be notified if you are contacted by anybody offering to influence the Commission: on your behalf. I i Applicant(s) Signature (1) � 22 (In case of corporation,duly authorized of thereo (2) (3) prp:nat—lam^I poarr.nant GATE SP•eo697a45 F-84545—a00 (7/61) firs `� kY�..z r�c�� x `° r Via` r.-f:~ � ,1,s.. "',-i,. - i �•`-vRY'"sG. �•-'�y� ybr INDIVIDUAL_- STATE OF OREGON 9079 SE. McLoughlin Blvd. HISTORY OREGON LIQUOR CONTROL COMMISSION P.O. Box 22297 Portland, Oregon 97222 Page 2---:Application All blanks.must be filled in. OLCC It f.the question does not apply to You,place N/A(Not Applicable)In the space. USE gear-ion T`aneene r'-lor,ric- ONLY 1. Name (First) (M,CkJw) 2. Other names 6sed naneene rhristy T)zt.ne r ne ( hr L.,:tv r rr 62nd Ave TOrtl�.;Tld Caner 3.address2-414 (Qry) (Z.P) -,'. ( W S-1) :Wrlc. rr 54e, �1_ Date of Binh Age- 4. SSN — 5. Place of Birth Fan FrallFisco, California (c4ry) (SUI.or c—tryl b-4 Weight 150 6. Height Color Hair Color Eyes Feinaleikrthur T. Tlez --SOD 7. Sex Name of Spouse 261 2690 8.i Home Phone Business Phone 9, (A—kd.Y - wee cd.) ;U.S..Citizen; Yes—No If"No"list Alien Reg.No. CRIMINAL RECORD NOTE:For your information,a criminal records check Is made on all liquor license applicants in the normal processing of a license .:-:E­--,requesL.Fingerprints may be required. 10A. Have you been convlcted(including probation,sentencing,or ball forfeiture)of any crime,violation,or Infraction of any lave?(Do %_: Include minor traffic violations for which.a fine or bail forfeiture of SW or less was imnposed). Yes—No IOB. Are. there presently pending against you any criminal charges,violations or Infractions of the lav5,1(Do not include minor traffic i�`vlolatlons for which a fine or ball forfeiture of SSO of less was Imposed). Yes No -.10C..'If you`have answered swered Yes*"to 10A or 10B,list belo Data City and State Result additional sheet if necessary.) ��-NOTIE:..The information listed Irl I through.10 above can protect you from an error in the criminal records check. �Y­ EMPLOYMENT AND RESIDENCE HISTORY 6�t Current and former oriiployers,or occupations during the past ton years:(Attach additional sheet if necessary.) Dates I by,MonlWYear q1ty and Star ­-100 r eTI,711! From To_- 4 64 �T T'Pesidence at 2414 1j.1-7. ��:c:nb :ve. `orfl: rl c n �* -I.From— 0— .-From To-,- 2..Ust other cities and states where you have lived In the past 10 years other than those noted in question 11 above:(Attach additional sheet If necessary.) f Petits by MonthlYear City and State From TO From TO From_To— ACTIVITY IN LIQUOR INDUSTRY(inside or Outside Oregon) ly:e*�have keen licensed or employed In the liquor business? you present you -i"Yes NoWhere&When? 77-7.- you ever received.—a warning,a notice of violation,suspension,fine,or revocation as a licensee or.permittee? Yes—No Where&When? is. Have 5�u ever been refused a permit or lice se t 11 r dispense Ter,wine.or Tistilled spirits? 0 OTR'F','.ey* tir o 01-1- r.rr. 1,_lu;c) Where&Whan? Linc ---------_T_ 16 Have you.u held,or do you presently hold,a ga .�I.n6,gaming license from any governmental body or a Federal Gambling Tax Stamp? Yes—No X where&When? i7. Have you ever held or do you hold any financial interest In any liquor erterprise:manufacturing.importing,who!esale or retail? Yes_-_No X Where&When? :, � 18. Do you owe money to any manufacturer or distributor of wine,beer,or distilled spirits on account of cash gr/re�Iit advanced? Yes No .W�sie&When? .9.*is yours ouse or any family.member(s)working In an area of the liquor industry? X Yes No_.IfYes.give: (N—) (Oty a State) 20.Premlses involved: -Trade Name Address Job Title (Mgr-Core.Ott—ot�) : 9 9 . (City a C­W, CAUTION:_•FALSIFICATION OR-INTENTIONAL INTENTIONAL OMISSIONS OF INFORMATION ON THIS FORM MAY BE GROUNDS TO DENY OR REVOKE YOUR APPLICATION FORA LICENSEI _Signature: Date: oogl_F-lacej OLCC offjce,?jjt oppyLC CC Mih avW­2nd Copy—Applicant ,INDIVIDUAL STATE OF OREGON 9079 SE. McLoughlin Blvd. HISTORY OREGON LIQUOR CONTROL COMMISSION P.O. Box 22297 Portland, Oregon 97222 Page 2—Application All blanks must be filled In. OLCC ":If.lhe question does not apply to you,place N/A'(Not Applicable)in the space. USE . rthur iTa ONLY Pearson - le '1.•t3anie (Ft) (Maalel . .•2`�Other names used .,_:,_:..r• .. (Malden) (OtMr) :s.�sAdaress `'414 21-7 62nd pme Portlsri n �re> on _7.:12" ... urnpe- rwe lcitr) (sta:a) (zip) ril 17, li' 0 SSN Date of Birth F' -Age 5 PlaceotBlrth Portland nregon - - - { (C,,•�•• (State or Countryl -feet . 270 Red Flue .6..Height• Weight Color Hair Color Eyes x Name of Spouse rr-)neene Christy rez:r�on 7-Se � 261-269 Business Phone a Home Phone (A ea code) (Ase Code).. ; 9'U,S.Citizen: Yes �No' 1 If"No"Iist Alien Reg.No. CRIMINAL RECORD NOTE:'For your Information.a criminal records check Is made on all liquor license applicants in the normal processing of a license request.Fingerprints may be required. (,l - 1Mave you been convicted Qncluding probation,sentencing,or bail forfeiture)of any crime,violation,or infraction of any law?(Do •� not Include minor traffic violations for which a fine or bail forfeiture of$50 or less was imnposed). Yes No �10B.Are there presently pending against you any criminal charges,violations or infractions of the laty"?(Do not include minor traffic •.`vlolations for which a fine or bail forfeiture of$SO or less was Imposed). Yes No The If-you have answered."Yes'^to 10A or 10B, list below: t;r"offense - Daly, City end Stets Result (Attach additional sheet It necessary.) - �';�:NOTE:The InformatiorOlsted In 1 through 10 above can protect you from an error In the criminal records check. EMPLOYMENT AND RESIDENCE HISTORY !11.List current and former employers or occupations during the past ten years:(Attach additional sheet if necessary.) `Daus (Mont eer -Empkiyer r auelness cypatton 1 ^nd State t ` Thy/-70N/y6�-�0 To St�nc�in L`ental pu iae Sales " :*,l .r,.- ^r men .- -.�To'fi 12 pea—' y C. e5 > rid 're Fon m—Ta ,es ante a .�� .enc. fye, or 2101, 'trej_OIl `.Tt _. From.•_ . . .. IZ:List other cities and states where you have lived In the past 10 years other than those noted in question 11 above:(Attach additional -j-sheet If necessary.) Mtes by MontNYoer - City end StateTo - -•From , -t From - 'To _ ACTIVITY IN LIQUOR INDUSTRY(Inside or Outside Oregon) 13.Are you presently or hatie you been licensed or employed In the liquor business? Ci',i"- X . I Yes No ,Where&When? -114.1-fave-you ever received a.warning,a notice of violation,suspension, fine,or revocation as a licensee or permittee? X Yes No ..Where 8When? 15.;Have you'ever been refused a permit or li nse to sell, e,or d' ns win or d'stitle d pints., x . L`�Lncoin City, � c� ort )ec eI* "ousel ',;aYes `No' l Where B When? 16.'Have you held,"or do.you presently hold,a gambling or gaming license from any governmental body or a Federal Gambling Tax _:nStamp? .. I;Yes No Where&When? 17..Have you,ever hel*or_do.you hold any financial interest in any liquor enterprise:manufacturing•importing,wholesale or retail? ty" `' No Whero&When7. 111.Do you owe men ayyto any m;rtuI cturer or distributor of.wine,beer,or distilled spirits on account of cash or credit advanced? No .X ,Where&When? 1 9;_fs your.,spouse or ariy family.member(s)working In any area of the liquor industry? '_Yes No It Yes,*give> (wms el Business) IGty 8 State) S:20:_Premises Involved:�.T�ade Name'; Address- } Job Title (City 8 County) (Mpr.,Corp.Olfitor,eta) CAUTION: FALSIFICATIONOR INTENTIONAL OMISSIONS OF INFORMATION ON THIS FORM MAY BE GROUNDS TO DENY OR REVOKE YOUR APPLICATION FOR A LICENSEI �/ Date::• _ ..i I•�_ •iSI9nature• y I ou=otilm ist Copy-OLCC 16111wwk1o.2nd covy�ppl unt I ti r •1 �' Y 1 1 r'.I r t Formt�-Sitf•'tel(,2.81) i" �c 1'1�� _ 1 .. r - `�, f j 9079 S.E. McLoughlin Boulevard P.O. Box 22297 STATE OF OREGON Portland, Oregon 97222 OREGON LIQUOR CONTROL COMMISSION PAGE. APPLICATION FINANCIAL STATEMENT Name z OFFICE AMOUNT OFFICE (:•• ASSETS(Owned) AMOUNT USE LIABILITIES(Owed) USE Cash on hand (not in bank) / %Q Accounts Payable (Schedule D) Cash on deposit: lj //c=am Notes Payable (Schedule D) Checking at Contracts Payable (Schedule D) _ Checking at Real Estate Mortgages and Contracts Savings at. Payable (Schedule A) Savings at Other (Describe) Cash value of: Vehicles =G t Life insurance .Machinery and equipment Merchandise inventories .•Stocks and Bonds (Schedule B) Real Estate (Schedule A) `Accounts Receivable(Schedule C) Q Zi " Notes P.eceivable(Schedule C) _ Contracts Receivable(Schedule C) Other personal property -- Other Monies Available (Describe) TOTAL LIABILITIES 'NET WORTH ' TOTAL ASSETS T lUU TOTAL LIABILITIES AND NET WORTH eTo arrive at NET WORTH, subtract total liabilities from total assets. , Explain: I.. Annual Income:' Last year's total salary $ 2. Have you any assets,or liabilities not listed on this financial statement? Yes No if yes, explain why not in-uded 3:,Are you an endorser or guarantor for others? Yes No If yes, explain: 4.. Have you any judgments or suits filed against you? Yes No if yes, explain: 5. Have you ever filed a petition in bankruptcy or been adjudged bankrupt? Yes No If yes, explain: Year: Court: City: State: ff tl�_ (Attach additional sheet if necessary for any question.) CAUTION: FALSIFICATION OR INTENTIONAL OMISSIONS OF INFORMATION ON THIS FORM MAY BE GROUNDS TO DENY OR REVOKE YOUR APPLICATION FOR A LICENSE. ' .. Signature )� 7' f / •�.p� J/ Tst COPY—Applicant .. (Spouse,if this is a joint statement), Date X sP'wsa-eas F—.84545-482 j./79) T 1, 2 to S����. .a. State of Oregon 9079 S.E.McLoughlin Boulevard OREGON LIQUOR CONTROL COMMISSION P.O.Box 22297 Portland,Oregon 97222 PAGE 4 APPLICATION FINANCIAL STATEMENT WORKSHEET Name Arthur Fd i-n Pearson Datc�mbcr Date- Schedule ` Schedule A REAL ESTATE `Show amount of delinquent taxes on each property under mortgages. if due in installments show amount and whether payment includes interest and at what rate. •MORTGAGES TYPE AND LOCATION DATE TITLE IN INCOME ORIGINAL MARKET HOLDER OF LIEN OF PROPERTY ACQUIRED NAME OF PER MONTH COST VALUE BALANCE PTER'EIST home 2414—e2 4-54 A Fear on — 1 P 350 rift F5 u --Pd` n 32`:6 cF 36 8-78 A rear or. 300 30 000 60 *• 4;,i;)u 4 1 ^re, ^rc i 1 dEE I Schedule B STOCKS AND BONDS NUMBER OF DESCRIPTION—RATE—MATURITY.IF PLEDGED.TO WHOM MARKET VALUE BOOK VALVE SHAPFC IF NO MARKET 4.100 wears Poebuck 13000 Schedule C NOTES, CONTRACTS AND ACCOUNTS RECEIVABLE BALANCE PAYMENT DESCRIPTION OF COLLATERAL ODLIGATION TERMS DU , DUE FROM(NAME) DATE E DATE IF ANY i .. ORIGINAL PRESENT f � .i 2 l 1 f r i t i Schedule D NOTES, CONTRACTS AND ACCOUNTS PAYABLE �. DATE BALANCE DESCRIPTION DUE DATE DESCRIPTION OF COLLATERAL ' DUE TO (NAME) INCURRED PRESENT TERMS IF ANY i ORIGINAL 1 Irt COPY—Apvlt nt ronP Mw--tO lVI% sP-03.344-8+5 7-7 *' is cti� '1'f '" a- e+o�-•�'� 'SY t�..r•-J - ''r; `'_n r�„'y'-, 4perl4l AJ,0-t L. SUBDIVISION CO1LipT,I 1,\CE: ACREE_•IE-�:r y THIS AGREENEOZT dated the G-Tt-i day of KAP "_ 7 L9 82 vbetwaea ch-_ CITY OF TLC?..RD, a municipality of Oregon, hereinafter terme the "City", aad CENTURY 21 PROPERTIES, INC. hereinafter terrued "Petitioner". W I T ti E S S E T H VFEREAS, Petitioner has applied to the City for approval for filing in Washington )unty, a subdivision plat known as WINTERLAKE (Phase 1-A, 26 lots) located in S.ec.Irion 33 Township 1 South RanRe 1 West Willamette Meridian, Washington- County, Oregon; and WHERE_4S; the City of Tigard Subdivision Ordinance requires the subdivider to instali streets, sidewalks, street lights, -storm sewers, sanitary sewers, unde`gro»r_d utilities ar_d other public facilities for the development and requires the payment of fees; -ant' WHEREAS, the City has approved "and adopted'.the standard specifications for Public Works construction by APWA Oregon" Chapter and the Unified Sewerage specifications" for the sanitary "sewers prepared by professional engineers for subdivision development; and WHEREAS, the public .improvements required to be constructed or placed in petitioner-3 development are incomplete, but petitioner has nonetheless requested the City to permit progressive occupancy and use of property in the subdivision, and the parties desire hereby to protect the public interest generally and prospective purchasers of lots in said subdivision'by legally enforceable assurances that the public improvements wil•1 b=- Installed as required and completed within the time hereinafter set forth. NOW, THEREFORE, in consideration of the foregoing premises and the cover~rts and. agreements to be kept and performed by the Pet:.:-over r,d its sureties, IT IS'EiEREEY ^REED AS FOLLOWS: (1) Petitioner shall proceed-with the development, with the intent and purpose to complete all public improvements except sidewalks and street trees of said subdivision not later than two (2) years from the date of this agreement, and Petitioner is hereby bound to comply with all subdivision standards as set forth in said Subdivision Ordinance and the standard specification adopted by the City of Tigard, or as may be otharwise approved by the Public Works Department and to use only such material and to follow such designs as may be required to conform thereto. (2) To assure compliance with the City's requirements and the provisions hereof:, Petitioner tenders herewith to the City a surety.bond in form approved by the City, witl: liability in the amount of $ 180 164.00 a copy whereof is hereto attached and by this reference made a part hereof. (3) In the event that Petitioner shall fail, neglect or refuse to proceed with _ the cork in an orderly and progressive manner to assure completion within the time limits, upon ten (10 days' notice by the City to Petitioner and Petitioner' s sureties, and such default and failure to proceed continuing thereafter, the City may at its' option oroceed to have the work completed and charge the costs thereof against Petitioner and Petitioner's sureties and in the event same be not paid, to bring an action on the said bond to recover the aciount 'thereof_ In the event such action be brought, petitioner and petitioner's sureties promise and agree to pay, in addition to the amounts accruin- and allowable , such .sum as the court shall adjudge reasonable as attorney's fees and costs incurred by the City, both in the Trial Court and Appellate Court, it any, or the City may, at its option, bring proceedings to enforce against the Petitioner and/or Petitioner's sureties specific performance of the contract and compliance with the subdivision standards and ordinances of the City of Tigard, and in such event, in like manner, the City shall be entitled to recover such sum as the court shall adjudge reasonable as I for the City's attorney's fees and costs, both in the Trial Court and Appellate Court, if any. (4) Partitioner, concurrent with the execution hereof, has deposited with the �..ty an amount estimated to equal rental and maintenance fees with respect to the street lighting facilities within the subdivision, according to Portland General Electric Schedule #91, Option "B", together with a further -sum equal to the estimated cost of providing electrical energy to energize .the street lighting facilities for a period of two (2) years from the date of initial energizing of said lights. Said amount being $ 665.28 (5) The City agrees to make and provide periodic and final inspections which in the City's interest are desirable to assure compliance herewith, in consideration whereof the petitioner has paid prescribed inspection fees.* (6) The City agrees to install street identification and traffic signs within the said subdivision, in consideration of payment in the amount of $ 281.00 (7) At such time as all public improvements except sidewalks and street trees within the subdivision have been completed in accordance with the City's requirements, Petitioner shall -notify the City of the readiness for inspection and upon certification. by the Department of Public Works that the requirements of the City have been met, the petitioner will submit to the City good and sufficient maintenance bond(p)if not already provided with the performance bond,form approved by the City, in the sum of $ 36.033.00 to provide for correction of any defective work or maintenance becoming )anent or arising within one (1) year after tentative acceptance of the public improvements by the City. Upon receipt of certification by the Department of Public Works, that all requirements have been met, and a One Year Maintenance Bond, the City Council agrees to tentatively accept the public improvements subject to the requirements for correction of deficiencies and maintenance for a period of one year as hereinabove set forth. (8) That in addition to or supplementary of the requirements of the City's Sub- division Ordinance and the provisions hereof, Petitioner binds itself to conform to the following requirements, scheduling and limitations: (a) None of the lots of petitioner's subdivision as described may be occupied for residential purposes until an occupancy permit is issued under authority of the City and no occupancy permit shall be issued prior to the acceptance of the subdivision and to the time that the sidewalk paralleling the street for each developed lot proposed to be occupied, is installed as a part of the development; provided that all sidewalks as required by the plans and subdivision code shall be installed throughout said subdivision not later than 3 years from the date of this Subdivision Improvement Contract. *Project Fee $ 5,065.00 Sewer Fee $ 260.00 -2- Lv a:. r:. (b) All landscaping trees on that portion of each lot between the public sideualks...and_.thecurb (parking, area) as required,_shall be, planted. and. in-place- prior to final inspection and issuance of occupancy permit for each such lot in the sub- upancy permit occurs division. Provided that final inspection and applicant for occ within any calendar month from October to April of any year, such plantings payb and deferred until the next following growing season. In any event, all landscaping d and in place within the entire subdivision within trees in all areas shall be plante :e (3) years from the date of this subdivision improvement contract. (c) After tentative City acceptance of the public improvements the F� itioner agrees to place a. one (1) inch asphaltic concrete Class "C" overlay on all 3 roads within the development; placement scheduling to be approved by the City. (d) Compliance with all terms and provisions specified theretofor said subdivision development by the Council and the Planning Commission of the City of Tigard, Oregon, inregard to variances allowedfrom the subdivision ordinance, con- classification and, also, on the approved plat(s) ditions specified by the zone use and plan(s) . (e) Petitioner agrees to provide for correction of any defective work and/or maintenance becoming apparent or arising during the guarantee period as here- and/or ' ere- y inabove set forth. (9) At such time as all. public improvements have been completed in accordance >ti with the City's requirements, petitioner shall notify the City of the readiness for and upon certification by the Department of Public Works that all final inspectionmet, the Council agrees to accept said improvements requirements the City have been for operation and maintenance responsibility,thereinregard, and release the petitioner's guarantee bond. (10) The parties hereto hereby adopt the form of performance bond, copy whereof - is hereto attached and by reference made a agrees to cause part hereof, and petitioner tc ave said bond executed and filed•with the City concurrently with the execution of this agreement at or prior to the time this agreement is executed bn`behali cf the. Cl�v• - e (11) The specific requirements of Paragraph 9 hereof shall for all_purposes be included as a part of the obligation secured by the aforsaid performance bond and the City shall be entitled to recourse thereto in the event of default on the part _ of the petitioner with respect to any requirement thereof. IN WITNESS WHEREOF, pet;ticzer acting by and through its duly authorized under- signed officers pursuant to resolution of its Board of Direct s has caused this agreement to be executed, and the City acting pursuant to re/solution o is Council adopted at a meeting thereof duly and regularly held on the da f , 1981, has caused this agreement to be executed by its' Kayo, nd corder. CENTUR�Ej' ROPERTIES, INC. By: By: THE CITY OF TIGARD, OREGON By: Mayor By: Recorder -3- Cou„ y Washington ; ;: 6th :.! . Decenber P) 82 before r.,'_ ';,>>c:_s. _cl DAVID L. ORINGDULPII _ -. X7-X1 XXXXX tc; i;,u persona i ly ;mown , cilia 1_>einc; duly sworn , dlu say ticat l,c , tisr_ sascl _ DAVID L. ORINGDULPH is the 1'r es i de n t , �,XX>X'XxxxLLXX-i\ X {XXXXXXXXXXX_X_XX_XXXXXX_XXXXXXXXXXxXXXX_ X-X-c4XX0C:k �_7 tNT� XXXXXXXXXXXXXXXX ofCENTURY_ 1__P 29P.ERTSFS, TNCy_--- `r,e w i t i1 s is nanied Corporation, and that the soal affixed to said instrument is the corporate seai of said Corporation, and that the said instrument was signed and scaled in behalf of said Corporation ijy authority of its Board of Directors , and DAVID L. ORINGD_ULP_H acknowledged saki instrument to �e ttie free act incl dried of said Corporation. IN TESTIMONY N11EREOF, I have hereunto set my hand and affixed my official seal the day and year last above written. Id tary�Pubfor br - gon . 1AyCommission expires October 27, 1982 STATE OF OREGON ) ) ss . County of 1 On this _ _ day of _ 196 before me appeared _ and both to me personally known who, ng duly sworn , did say that he , the id is the Mayor, and he , the said is the Recorder of the CITY OF TIGARD, a municipal corporation , and the said _and acknowledged the said instrument to be the free act and deed of saidmunicipal corporation. IN TESTII-TONY WHEREOF, I have hereunto set my hand and affixed my official seal , this the day and year in this my certificate first written. Notary Public for Oregon My Commission expires ,Jr LETTER OF COMMIT14FNT (Perrormanc� Bond) We have received from Morta Banc^* ^^ration __ (lending institution) g'N a loan commitment in the amount of $ 170,764ef1n , to finance the improvements of a subdivision located in the City of Tigard, said subdivision being con4nonly known as Winterlake Phase IA This loan commitment is specifically for con- struction purposes for: (or) $ 170 764 of the aforsare total commitment has been allocated for construction purposes for: (strike preceeding inapplicable part) 1) public streets, including driveways, aprons,--sidewalks, - lighting and curbs 2) sanitary and storm sewers 3) domestic water 4) under- ground telephone and power 4) gas 5) landscaping. All such- improvements are to be completed in conformity with City approved construction plans -and the sub- division compliance agreement there inregard. ` We have agreed that disbursements of the $170,764 will be made in-accord with the following schedule upon completion of each, or all, item(s); but not- including the hold-back described below. ITEM AMOUNT Site Preparation/Grading $ 7,075.00 Concrete Curb 9,270.00 Street (base rock, leveling rock, base A.C.) 27 385.00 Sanitary Sewer & appurtances 53,539,00- Storm 3,.439 00Storm Sewer & appurtances 6,61;.00 Water Line & appurtances 35-030.00 Gas Line & appurtances - 0 - Underground Telephone & Electrical 18,900-00 Concrete Sidewalk & Driveway Aprons via sevaratp -Bond Asphalt (street overlay) 7.920.00 Street Lighting 4,480.00 _ Miscellaneous (pathways, landscaping, 550.00 mailbox clusters, etc.) We have entered into a "Subdivision Compliance Agreement whereby we have agreed to install all improvements in accordance with the requirements of the City of Tigard and we are hereby authorizing you to hold the above-stated funds to pay them to us only when the following has been adhered to: That the City of Tigard has provided certification acknowledging completion of any or all work pursuant to the above itemized schedule of improvements. Pursuant to the above schedule, 20% of the commitment funds (i.e. , $34,152.80 ) will be Feld back through the normal one year guarantee period or until final City Acceptance of the project takes place or until the City is provided with a separate maintenance bond, effective for said one year period from the date of Council tentative acceptance of the work, to assure continued freedom from defects, and maintenance, during the guarantee period. a _ - Page 2 Letter of Commitment Concurrent with the final release of these funds , establishment proceedings will be instituted. It is understood and approved by all parties of concern to this letter of commitment that the City of Tigard shall have first claim and priority to the sum of $ 170,764 .+ less disbursements approved by the City of Tigard, in the event of any defects)/or failure(s) to correct such in the construction of the required improvements. It is further understood and agreed that the aforsaid priority of claim is paramount to all parties including the lending institution making the loan and that the lending institution has covenanted and agreed that the sum of $170 764.00 less disbursements approved by the City of Tigard shall be held available to satisfy any aformentioned claim by the City notwithstanding default on loan by borrowing party or termination of loan by lending institution. DATV.: � AgB�� �l9$?,/ Sincerely )r /Urs, Approved and Accepted: NlORT Hon ATIGN (lee Grp RICK E._LEyq1S BY: VICE PRESUDENT (Attach notary information and (Title) signature(s) authority) STATE OF OREGON ; ) ss . County of Washington) On this 6th day of December, 1982 , personally appeared before me the above-named DAVID L. ORINGDULPH, who being first duly sworn, did say that he is the President of CENTURY 21 PROPERTIES, INC. , an Oregon Corporation, and acknowledged the foregoing instrument to be his voluntary act and deed. Notary Public for Oregon My Commission expires: 10-27-86 .mss—�e'i�vrm � Union Indemnity Insurance Company New York t BOND NUMBER UI 57120 PERFORMANCE BOND — PUBLIC WORKS KNOW ALL MEN BY THESE PRESENTS: That we, CENTURY 21 HOMES, INC. 7412 S.W. BEAVERTON—HILSDALE HWY, PoxaAND, OREGON 97225 , as Principal, I and UNION INDEMNITY INSURANCE COMPANY, a Corporation organized and existing under the laws of the State of New York,and authorized to transact a general surety business in the State of ORF'OON as Surety,are held and firmly bound unto: CITY OF TIGARD ,as Obligee, in the sum of NUiE THOUSAND FOUR HUNDRED AND ri0-------100*** DOLLARS, (s 9,400.00 ),lawful money of the United States of America,for the payment whereof,well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION IS SUCH, that WHEREAS, the above-bounden Principal entered into a contract dated the with said Obligee to do and perform the following work, to wit: CONSTRUCTION OF SIDES, WINTEK—An SUBDIVISION, TIGARD, OREGON NOW, THEREFORE, if the above-bounden Principal shall well and truly perform or cause to be performed,each and all of the requirements and obligations of said contract set forth, then this bond shall be null and void;otherwise it shall remain in force and effect. SIGNED,SEALED AND DATED this 7TH day of DECEMBER _19 82 CENTURY 21 HOMES, INC. PRINCIPAL BY UNION INDEM TY INSURANCE COMPANY 1 BY DENN . G ERT ATTORNEY-4N-FACT 8/80 U1 57120 Uolon 'Indemnit;y Insurance Company of Neve Mork POWER OF ATTORNEY Executive Offices 260 Madison Avenue New York, NY 10016 KNOW ALL HIEN BY THESE PRESENTS: NOT VALID tF EXECUTED That Union Indemnity Insurance Company of New York AFTER MARCH 3,1983 does hereby appoint: Dennis Gilbert or Mary Gilbert of Beaverton, Or its true and lawful Attorney(s)-in-Fact, each individually if there by more than one named, to make, execute, sign, acknowledge, affix the Company Seal to, and deliver any and all surety bonds, undertakings, recognizances,and other contracts of indemnity and writings obligatory in the nature of a bond,for and on behalf of said Company and as act and r deed of said Company, not to exceed TWENTY-FIVE THOUSAND AND NO/100 DOLLARS ($25,000) any_single instrument. IN WITNESS WHEREOF, Union Indemnity Insurance Company of New York have executed these presents ,'JILPACE December 82 CO This ,j_ 19— � • � day of De SEAL % 0 1f7S s0�fp yaP� VICE-PRESIDENT STATE OF NEW YORK ) T- eq,, COUNTY OF NEW YORK) Z, ►oTwerr F9 MARIE T.BAUER On this 7t±1 day of DeCeMr19 82 before me came the above o Notary Public,State of New York named officer of Union Indemnity insurance Company of New York,to me person- PU Ltt No.0192500 ally known to be the individual and officer described herein,and acknowledged Oualified in Kings County that he executed the foregoing instrument and affixed the seals of said corpora- OF aE+ Certificate filed In New York County tions thereto by authority of his office. Commission expires 3/30/83 CERTIFICATE Excerpts of Resolutions adopted by the Boards of Directors of Union Indemnity Insurance Company of New York:March 17, 1980: RESOLVED,that solely in furtherance of the Company's surety business,the Chairman of the Board,the President,Vice President,an Assistant Vice President or Secretary of this Company hereby is authorized to appoint Attorneys-in-Fact to represent and act for and on behalf of the Company to execute bonds,undertakings,recognizances and other contracts of indemnity and writings obligatory in the nature thereof, and to attach the corporate seal of the Company to such documents; RESOLVED,that the signatures and attestations of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any certificate relating to the Power of Attorney by facsimile,and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the Company with respect to any bond, undertaking, recognizance or other contract or indemnity or writing obligatory in the nature thereof;and RESOLVED,that any such Attorney-in-Fact may deliver a certification that the foregoing resolutions are still in effect and may insert in such certification the date of the certification but that date may be not later than the date of delivery of the certificate by the Attorney-in-Fact. 1, Thomas G. O'Brien Ill, Secretary of Union Indemnity Insurance Company of New York, do hereby certify that the foregoing excerpts of the Resolution adopted by the Board of Director of the corporation and the Powers of Attorney issued pursuant thereto, are true and correct and that both the Resolution and Powers of Attorney are in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of each corporation +yPMCCEC•- this 7th -day of December VON W SEAL - tf7s i r • ` �EA,rof'+ F �� "'•• .+' Thomas G. O'Brien III, Secretary Idents. 24 & 25 STREET DEDICATION KNOW ALL MEN BY THESE PRESENTS, that H.A. ANDERSEN AND A. VICTOR ROSENFELD, A joint venture, as to an undivided 1/3 interest; and JOSEPH M. FOUGHT, doing business as j. B. K. COMPANY, as to an undivided 1/3 interest; �\ and VICTOR ROSENFELD, as to an undivided 37.5% interest of an undivided 1/3 NFELD, as to an undivided 12.5% interest of an interest, CATHY ROSE divided 1/3 interest, FERN MELTZER, as to an undivided 32% interest undivided an undivided 1/3 interest, HERBERT MELTZER AND FERN MELTZER, as to an undivided 18% interest of an undivided 1/3 interest, as community -- hereinafter called grantor(s), for the sum of $ 1.00 grant and dedicate to the Public a perpetual right-of-way for street, road and utility purposes on, over, across, under,along and within the following described real ` property in Washington County, Oregon: See Exhibit "A" Attached To have and to hold the above-described rights unto the Public for the uses and purposes hereinabove stated. The grantor(s) hereby covenants that they are the owners) in fee simple and have good and legal right to grant his (their) rights above-described. �. IN WITNESS WHEREOF, the grantor(s) have hereunto set his (their) hand(s) 19 82 and seal(s) this 15th day of November/� Lel / 1- � .�/'C (SEAL) 6vn, �QQ� (SEAL r (S .(SEAL) STATE OF OREGON ) ]� )s s. ��t cla titi �E,�S 1�12C� COUNTY OF WASHINGTON) fc.W'-11 °b 15th da of November 19 82 BE IT REMEMBERED, that on this Y before me the undersigned Notary Public in and for the State of Oregon personally appeared the within-named H. A. Andersen, A. victor Rosenfeld and Jos. M. Fought Who is (are) known to me to be the identical individual(s) described in and who 1� executed the within instrument and acknowledged to me that they executed the same freely and voluntarily. IN 7ESTIMONY WHEREOF, I have hereunto set my hand and seal this 15th ay of November 19 82 ir,.O,.EG Otl Not Pub Z o regon 12/22/86 My Commission expires: Idents. 24 & 25 STREET DEDICATION 11G':1 ALL MEN BY THESE PRESENTS, that H.A. ANDERSEN AND A. VICTOR ROSENFELD, A ioint venture, as to an undivided 1/3 interest; and JOSEPH 1.1. FOUGHT, doing business as J. B. K. COMPANY, as to an undivided 1/3 interest; and VICTOR ROSENFELD, as to an undivided 37.51. interest of an undivided 1/3 interest, CATHY ROSENFELD, as to an L-divided 12.5% interest of an undivided 1/3 interest, FERN MELTZER, as to an undivided 32% interest of an undivided 1/3 interest, HERBERT MELTZER AND FERN MELTZER, as to an undivided 18`. interest of an undivided 1/3 interest, as commt.nity property, hereinafter called grantor(s), for the sum of S 1.00 grant and A-Ai r fo rn tha Pithlir a narcetual richt-of-way for street, road and utility I STATE OF WASHINGTON ) ) ss COUNTY OF KING ) On this 6th day of December, 1982, before me personally appeared MICHEL P. STERN as Executor of the Estate of Herbert M. Meltzer, Deceased, and acknowledged that he signed the same as his free and voluntary act and deed, for the uses and purposes therein mentioned. GIVEN under my hand and official seal the day anti vf::ar last above written. Llvz NOTARY-PUBLIC in and mor the State of Washington residing at Seattle `t Individual) TITLE INSURANCE ISTATE OF CALIFORNIA l ANDTRUST ) COUNTY OF LOS ANGELES IS s5• .nea^ea..— On...10ATEA1__ER__2A___l9$2_.—___—...-before me,the undersigned.a Notary Public in and for said State,Personally:appeared —FILTHY ROSPNFFT n e - W - - -9 82 m --- -- - ------------ known to me ii to be the Person_- ___whose name__15—_._subscribed y - - personally m to the within instrument and acknowledged that_Sh_e_.__ executed the same, - tt'ITNESS my hand and ofTicjal seal. Signature ✓-a-iL_• •���l�rLG. IGC i and who / ad the - (This arca for 0111621 notarial scan same freely and voluntarily. -^* my hand and seal this 15thday ss. '• this 1 is1 6 foregoingdaY of ,. MrCHEL �ecerrtber and acknotL.led a eat as Attorn P STERN for said g d that he Attorney in Fact for , 19 $ principa]for the use signed the same azERN me know before to 2, the evcct, of this `andpu R' MELTZER the me personally s instrument h �setnerein mentioned, free and n to he tndividualewho eaecutPeared as n vola under revoked ntary act and d the Y hand and o and that sa)on oath stated that the P dem as Attorney (ficial seal the Principal is note of Attorne in ]'act ower day and year last living and is y"uthori-'.ir), not insane ; above written, ropy .c. .Iropycr rti REF. NO. Approved as to form this day of By: —.. City Attorn-e�y - City of Tigard Approved as to legal description this qday of Approved this day of 19_ CITY COUNCIL, CITY OF TIGARD, OREGON By: ----- --- STATE OF OREGON ) COUNTY OF ) On this day of 19---, before me appearer' and _— both to me personally known who, being duly sworn, did say that he, the said is the Mayor, and lie the said is the Recorder of the CITY OF TIGARD, a municipal corporation, and the said and _ acknowledged the said instrument to be free act and deed of said municipal corporation. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal , this the day and year in this my certificate first written. Notary Public for Oregon My commission expires: I Jill Right-of-Way Acquisition Description EXHIBIT "A" Ident. Nos. 24 and 25 Page 1 of 2 A parcel of land in the N.E. 1/4 of Section 12 of T.2S, R. 1W. , W.M. , the City of Tigard, Washington County, Oregon, more particularly described as R follows: Being that portion of the tract of land described in Book 747 , Page 791, (Deed) of the Washington County, Oregon Records (T.L. 401 and 402, Map 2S-1-12A) which falls between a center line and a line 25 feet westerly at right angles and parallel to said center line, said center line being described as follows: Beginning at a point that is N 89040'44" E, 20.00 feet from an iron pipe with a brass cap inside at the recognized 1/16th corner noted as Point "P" on County Survey No. 13,247; thence N 0016'56" W, 2627.25 feet to a point that is N 89043104" E, 20.00 feet from a stone at the recognized N.W. corner of the East 1/2 of the N.E. 1/4 of said Section 12, noted as Point "B" on County Survey No. 13,247. . f . 10/29/82 CRC 80.194.118 0 EXHIBIT "A" Page 2 of 2 ®- -- Stone at Recognized 1/16th Corner 20.0 (Point No. "B" on C.S. 13,247) i Ident. No. 24 Tax Lot No. 401 � O z v I 1 C, 1 Y 7 U Ident. No. 25 Tax Lot No. 402 20' Ident. No.s' 24 and 25 Tax Lot No.s' 401 and 402 — — — — —— — - Map No. 2S-1-12A I 25' Owners: H.A. Angerson, A. Victor Rosenfeld c and Joseph M. Fought, ET.AL �, Deed References: Book 747, Pages 791 and 797 Book 853, Pages 425 and 428 vi Book 1014, Pages 684 and 685: Fee No. 81-028030. Additional Right-of-Way Contains I 2510 Square Feet more or less. o _ N Cf! � O N N l0 N 1 I I l a tl] i J I - L Scale: 1"=50' 0 u Date: 10/29/32 0 z a� I v ❑ Additional Right-of-Way X u, t I Brass Cap in Iron Pipe at Recognized 1/16th Corner 20.0 (Point No. "P" on CS 13,247 m---- pe►HAAS & ASSOCIATES, INC. RIGHT OF WAY ACQUISITION MAP CON IULT:NG ENGINEERS A SURVEYORS LID NO. 21 (5W)C-02-24 50 CITY OF TIGARD, OREGON 4., gn•. %" C,ra. (los WG•61D5 File No. 80.194.118 Project: 72nd Avenue - LID No. 21 _ � � L) Assessment Ident. No. : 24 and 25 Tax Lot No. : 2S-1-12A _ Deed Reference: Book 747 Pages 791 to 797 Book 853, Pages 425 to 428 Book 1014, Pages 684 to 685 Fee No. 81-028030 EASEMENT FOR UTILITIES KNOW ALL MEN BY THESE PRESENTS That H.A. ANDERSEN AND A. VICTOR ROSENFELD, A joint venture, as to an undivided 1/3 interest; and JOSEPH M. FOUGHT, doing business as J. B. K COMPANY, as to an undivided 1/3 interest; and VICTOR ROSENFELD, as to an undivided 37.5% interest of an undivided 1/3 interest, CATHY ROSENFELD, as to an undivided 12.5% interest of an undivided 1/3 interest, FERN MELTZER, as to an undivided 32% interest of an undivided 1/3 interest, HERBERT MELTZER AND FERN MELTZER, as to an undivided 18% interest of an undivided 1/3 interest, as community property, of the County of Washington State of Oregon , in Consideration of the sum of one dollar ($1.00) to them in hand paid, do hereby grant and convey unto the City of Tigard, a municipal corporation organized and existing under the laws of thi�_State of Oregon, a right-of-way and easement over, across and under the following described real property situated in the County of Washington, State of Oregon, to-wit: PERMANENT EASEMENT DESCRIPTION SEE EXHIBIT "A" ATTACHED This permanent easement is granted for the purpose of laying, constructing, replacing, and maintaining utility lines, and the easement herein granted shall include the right of the Grantee to go over, across and under said land for the purpose of installing said utility lines and maintaining and repairing them, but reserving to the grantors the title to the lands, subject to the easement, and the right to make such use thereof, except to construct buildings, as will not interfere with the uses and purposes of the easement. Page 1 Utility Easement TEMPORARY EASEMENT DESCRIPTION NONE f This temporary easement is granted solely for the purpose of constructing utilities within the above described permanent easement. Said temporary easement shall cease to exist Thirty (30) days from, the date of certiI cation of completion of the project by the Engineer. Grantors covenant to and with Grantee that they will not in any ,nanner interefere with or restrict, except as herein stated, Grantee's use of said easement. This right-of-way and easement is granted with the understanding that any work done by the City of Tigard pursuant hereto vrill be so done as to leave the premises here described in condition reasonably similar to the previous state thereof when any work is finished thereon. TO HAVE AND TO MOLD THE Herein described right-of-way and easement unto the City of Tigard, its s::ccessors and assigns , forever. In the event that it becomes necessary for any person now or hereafter a party to the benefits and/or obligations of this easement to institute any ` action or suit to enforce any of their rights hereunder, the party prevailing in such action or suit shall be entitled to recover its costs and disburse- ments and such sur as the court may adjudge reasonable as attorney's fees to be allowed in said action or suit or any appeal thereon. Page 2 utility Easement The grantors do hereby warrant that they are the owner-s in fee sir;;jle and have the right to grant the above described easements . WITNESS our hands and seals this 15th Day of Novembers 19.82-__ 1 ✓ -�-- (SEAL) SEAL) -- /' (SEAL) —(SEAL) C.. ► 6 . --� (S E -.-- -- — (S E A L)rt--� ----- ti `.'t�t•�'�'� For a consideration, the mortgage lien on the above described prope►-ties is hereby made subordinate to the easements above granted. Dated this day of _ _- __-- 19=- None ----� 4ortgagee --- / By ( INDIVIDUAL) STATE OF Oregon ) County of Washington BE IT REME14BERED That on this 15th day of November � 19 8.2_ before n►e, the undersigned, a 'Rotary Public-in and for said County and State, personally appeared the above named H. A. Andersen, A. Victor Rosenfeld and Jos. M. Fought-- - --- - who are kno+in to me to be the identical ndivi_ nuals described n a. d _V1—ho executed the above instrument and acknowledged to me that they executed the same freely and voluntarily . IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year last above written . Pfotary Pub is [T IA H FTY Pty comr js�sri:oq:•�xp,i re.s._� 12/22/86 Page 3 ti l i tv Fast .r.Pnt - - TE OF WASHINGTON ) ss .Y OF KING ) On this 6th day of December, 1982 , before me personally appeared MICHEL P. STERN as Executor of the Estate of Herbert M. Meltzer, Deceased, and acknowledged that he signed the same as his free and voluntary act and deed, for the uses and purposes therein mentioned. GIVEN under my hand and official seal the ?ay ani - ye<,r last above written, NOTARY,-PUBLIC in and for the State of Washington residing at Seattle TO 1944 CA 19.741 TITLE INSURANCE I AND TRUST (individual) OMPANY STATE OF CALIFORNIA AT"GR` J SS COUNTY OF LOS ANGELES — On NOVEMBER FR 2 4 , 1987. before me, the undersigned, a Notary Public in and for said State,personally appeared CATHY ROSENFEL D W _ known to me to be the person whose name i S subscribed (_1>,_r,: •::_. �._:', , to the within instrument and acknowledged that Sheer_ + ' executed the same. WITNESS my hand and ial seal. ��: My ComAvg15 _ \ m £ - , t Signature ann dd State, (This area for official notarial seal) .ife1d ---- L STATE OF WASHINGTON, County of KING ss. On this 6 day of December 19 82, before me personally appeared MICHEL P. STERN to me known to be the individual who executed the foregoing instrument as Attorney in Fact for Fern R. Meltzer and acknowledged that he signed the same as his free and voluntary act and deed as Attorney in Fact for said principal for the uses and purposes therein mentioned, and on oath stated that the Power of Attorney authorizing the execution of this instrument has not been revoked and that said principal is now living and is not insane . GIVEN under my hand and official seal the day and year last above written. / Notary Public-in and for the State of Washington, residing at / C FORM 106,ACKNOWLEDGMENT. ATTORNEY IN FACT. (CORPORATE) Oregon ss. WashingtonCounty 0 ) \ 19 82 before me On this 15th_ _ ay Of November _--_ _—, _ appeared — Fre Eisen — ---------------- -- and __A.-Victor Rosen _ ld_ __ — _ _—__. bo th to me personally known, who eing duly sv:orn, did say that he, the said Fred Ei-sen _ _ is the President, and he, the said A. Victor Ro _ is the Secretary of Fought & Company,—In— _ _ — the within nai„ed Corporation, and that tsell ffixed to said instrument is the corporate seal of said Corp o -at' and that the said instrument was signed and sealed in behalf o Corporation by authority of its Board of Directors , and __Fred_ isen __--_ _ ___ and A_-Victor_Rosenfeld —__ _ — _ - _ acknowledged said instrument to be the free act and deed of said Corp ration . IN TESTIMONY WHEREOF, I have hereunto set my and and seal the day and year last above written. Notary Pub i c for to to of Oregon - Fly Commission Expires: 12/22/86_ Page 4 Utility Easement ACCEPTANCE The City above named hereby accepts the foregoing grants and agrees to comply with each and every term and condition thereof. CITY OF TIGARD ` By: --- ----------- - -- -- Mayor By - - -— City Recorder STATE OF OREGON ) ss . County of Washington) On this day of _ _ _ —_ _ -, 19 before me appeared and - --------- both to me personally known who, being duly sworn, did say that he, the said _ is the Mayor, and he, the said is the Recorder of the CITY OF TIGARD, a municipal corporation, and the said _ _ _ ______ and acknowledged the said instrument to be the free act and deed of said municipal corporation. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year last above written . Notary Public for State of Oregon My Commission Expires : Page 5 Utility Easement UTILITY EASEMENT DESCRIPTION EXHIBIT "A" Ident. Nos . 24 and 25 Page 1 of 2 A parcel of land in the N.E. 1/4 of Section 12 of T.2S, R. 1W. , W.M. , the City of Tigard, Washington County, Oregon, more particularly described as follows: Being that portion of the tract of land described in Book 747, Page 791, (Deed) of the Washington County, Oregon, Records (T.L. 401 and 402, Map 2S-1-12A) which falls between a line 25 feet westerly at right angles and parallel to a center line and a line 30 feet westerly at right angles and parallel to said center line, said center line being described as follows: Beginning at a point that is N 89040'44" E, 20.00 feet from an iron pipe with a brass cap inside at the recognized 1/16th corner noted as Point "P" on County Survey No. 13,247; thence N 0016' 56" W, 2627.25 feet to a point that is N 89043'04" E, 20.00 feet from a stone at the recognized N.W. corner of the East 1/2 of the N.E. 1/4 of said Section 12, noted as Point "B" on County Survey No. 13,247 . f 10/29/82 CRC 80.194.118 txrlltst 1 "»" Wage e OT e. Stone at Recognized 1/16th Corner �2TT: (Point No. "II" on C.S. 13,247) - - - !dent No. 24 N Tax Lot no. 401 I c z z I � f c: I Ident. No. 25 U Tax Lot No. 402 j I 20'-' !dent. Pio.s' 24 and 25 ,ax Lot No.s' 401 and 402 Pta p No. 25-1-128 - Owners: H.A. Anderson, A. Victor Rosenfeld 25'_ G and Joseph M. Fought, ET AL I Deed References: Dock 474, Pages 791 to 797 � �— ----------- -- Book 353, Pages 425 to 428 30' r Book 1014, Pages 634 and 685 — - - —Fee No. 31-023030 Utility Easement Contains 2510 Square Feet more or less I 5' Utility Easement I �� Scale: 1"=50' Lo I �o Date: 10%29/82 0 I I " Utility z Easement I, 1 1 I I Brass Cap in Iron Pipe at Recognized 1/16th Corner (Point No. "P" on CS 13,247) a 0,0 DeHAAS a ASSOCIATES, QG'C- UTILITY EASEMENT C0,14SULTING E1`:GINEEFIS E SURVEYORS L I D NO. 21 rn1_.,so CITY OF TIGARD. OREGON „. .. .-,:,•.,. R"s Glu-e,os rc:ro File No. 30.194.118 DE HAAS & ASSOCIATES, INC. , CONSULTING ENGINEERS&SURVEYORS SUITE 445-AGC CENTER WILSONVILLE, OREGON 97070 9450 S.W. COMMERCE CIRCLE (503) 682-2450 January 4, 1983 Frank A. Currie, P.E. City of Tigard P.O. Box 23394 Tigard, Oregon 97223 Dear Frank: Attached are the following 72nd Avenue related documents which we are providing for consideration by the Council . Ident 5 (Gus & Loraine Greco) a. Street Dedication b. Easement for Utilities With respect to Ident 5, the street dedication amount is calculated as follows: 408 ft.2 @ $3.50/ft.2 = $1,428.00 Replace lilacs 100.00 Misc. landscaping of dirt backfill 150.00 Total $1,678.00 This compares with the originial offer of $3,908.00 for the 10-foot strip, etc. Including $1.00 for the Easement for Utilities, the total amount due would be $1,679.00 Ident 7 (Warner) a. Street Dedication b. Construction Easement c. Easement for Utilities With respect to Ident 7, the street dedication amount is calculated as follows: 660 ft.2 @ $3.25/ft.2 = $2,145.00 Existing conc. curb 160.00 Shrubery 165.00 Total $2,470.00 Frank A. Currie, P.E. F'... City of Tigard January 4, 1983 Page 2 This compares with the original offer of $4,450.00 for the 10-foot strip, etc. Including $1.00 each for the Construction Easement and the Easement for Utilities, the total amount due would be $2,472.00. Ident 12 (Western International Properties) a. Street Dedication (Newman, aradner & Stonnell ) b. Street Dedication (Dunn) c. Street Dedication (Fought & Walker) d. Partial Release With respect to Ident 12, the street dedication has been given for $1.00. The total amount due would be $1.00. Ident 32 (Crombie & Garoutte) a. Street Dedication b. Easement for Utilities With respect to Ident 32, the owners agreed to dedicate at one-half the appraised price. The amount is calculated as follows : 575 ft.2 @ $3.50/ft.2 = $2,012.50 Improvements 168.08 2,180.58/2 = $1,090.29 This compares with the original offer of $4,193.03. Including $1.00 for the Easement for Utilities, the total amount due would be $1,091.29. Ident 116 (Henry & Durham) a. Street Dedication b. Easement for Utilities With respect to Ident 116, the street dedication amount is calculated as follows: 2,101 ft.2 @ $2.50/ft.2 = $5,252.50 This compares with the original offer of $5,550.00. Including $1.00 for the Easement for Utilities, the total amount due would be $5,253.50. Sincerely, MARLIN DE HAAS, P.E. MJD/sfc Attachments cc: Respective Idents STREET DEDICATION Ident. 5 KNOW ALL MEN BY THESE PRESENTS, that Gus Greco and Loraine Greco, as tenants by the entirety, a—� hereinafter called grantor(s), for the sum of $ /G 78 9rant and dedicate to the Public a perpetual right-of-way for street, road and utility purposes on, over, across, under, along and within the following described real property in Washington County, Oregon: See Exhibit "A" Attached To have and to hold the above-described and dedicated rights unto the Public for the uses and purposes hereinabove stated. The grantor(s) hereby covenants that-he (-s (they) mss- (are) the owner(s) in fee simple and have good and legal right to grant 44-s- (41er) (their) rights above-described. IN 14ITNESS WHEREOF, the grantor(s) 4a-s (have) hereunto set #is {hem (their) hand(s) and seal(s) this22r,dday of 19 BZ (SEAL) (SEAL) k (SEAL) (SEAL) STATE OF OREGON ) ss. COUNTY OF WASHINGTON) BE IT REMEMBERED that on this Z2r7Wday of 19 BZ before me the undersigned Notary Public in and for the State of Oregon personally appeared the within-named z�zzl#ne l�recd Glr�o� Gras s�Grccv who-i-&- (are) known to me to be the identical individual(s) described in and who executed the within instrument and acknowledged to me that 4e, (she) (they) executed the same freely and voluntarily. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Z'2" day of 19 BZ V-ell Notary Public/for Orego My Commissi Expires: Approved as to form this day of 19 By: City Attorney - City of Tigard Approved as to legal description this 6_ day of 19 Approved this day of 19 CITY COUNCIL, CITY OF TIGARD, OREGON By: Right of Way Acquisition Description Exhibit "A" Ident No. 5 Page 1 of 2 A parcel of land in the S.W. 1/4 of the S.E. 1/4 of Section 1, T 2S. , R1W, W.M. , the City of Tigard, Washington County, Oregon, being that portion of the tract of land described in Book 262, Page 329 (Deed) of the Washington County, Oregon, records (T.L. 100, Map 2S-1-IDC) , which lies easterly of the following described line: Beginning at a point on the south line of the said tract described in Book 262, Page 392, that is 25 feet westerly at right angles to the center line of S.W. 72nd Avenue - (County Road No. 472); thence Northerly 136. 1 feet more or less in a straight line to a point on the north line of said tract described in Book 262, Page 392 that is 21 feet westerly at right angles of the center line of S.W. 72nd Avenue (County Road No. 472) . 12/14/82 80. 194.11E e 7[the n Pipe at the N.E. Corner W.W. Graham D.L.C. also i Exhibit "A" itial Point of thePlat Page 2 of 2 rmosa Park" I I i N n V O Z 0 K a REM imam c 0 U (Private Access) 16.5' 26' S.W. Fir Street Public Road (Book 272, Page 573) 20' �•21', _ Assessment Ident. No. 5 ( E 10 Tax Lot No. 100 o Tax Map No. 2S-1-1DC I o Ico Owner: Gus and Loraine Greco M Deed Ref.: Book 262, Page 329 Additional Right-of-Way contains 408 Square Feet more or less 20' 40' I - I I I —25-- 30' 2530 r. I Scale: 1"=50' Date: 12/14/82 I W E w n ih c 'N N O In O O 3 Z N * 30' 1 Additional Stone in Monument Box at 30' D Right-of-Way Easterly S.E. Corner of the W.W. Graham D.L.C. ; • D©HAAS & ASSOCIATES, INC. RIGHT OF WAY ACQUISITION MAP CONSULTING ENGINEERS &SURVEYORS LID NO. 21 S-m 445-AOC c.nl., (5W)6S2.2430 CITY OF TIGARD, OREGON 9450 S.Wcomm.,c.Cara. noc Q36-0t93 Wn.omdh..O,egon 97070 File No. 80.194.118 Project: 72nd Avenue Area - LID No. 21 Assessment Ident. No. : 5 Tax Lot No. : 100 Tax Map No. : 25-1-IDC Deed Reference: Book 262 Page 329 EASEMENT FOR UTILITIES Gus Greco and Loraine Greco, KNOW ALL MEN BY THESE PRESENTS That as Tenants by the entirety of the County of Aelashl,?,41n , State of in in Consideration of the sum of One Dollar ($1.00) to them in hand paid, do hereby grant and convey unto the City of Tigard, a municipal corporation organized and existing under the laws of the State of Oregon, a right-of-way and easement over, across and under the following described real property situated in the County of Washington, State of Oregon, to-wit: PERMANENT EASEMENT DESCRIPTION See Exhibit "A" Attached This permanent easement is granted for the purpose of laying, constructing, repla:;ing, and maintaining utility lines, and the easement herein granted shall include the right for the Grantee to go over, across and under said land for the purpose of installing said utility lines and maintaining and repairing them but reserving to the grantors the title to the lands, subject tL .he easement, and the right to make such use thereof, except to construe` blii ' �.ings, as will not interfere with the uses and purposes of the easement. Page 1 Utility Easement TEMPORARY EASEMENT DESCRIPTION NONE This temporary easement is granted solely for the purpose of constructing utilities within the above described permanent easement. Said temporary easement shall cease to exist Thirty (30) days from the date of certifi- cation of completion of the project by the Engineer. Grantors covenant to and with Grantee that they will not in any manner interetere with or restrict, except as herein stated, Grantee's use of said easement. This right-of-way and easement is granted with the understanding that any work done by the City of Tigard pursuant hereto will be so done as to leave the premises here described in condition reasonably similar to the previous state thereof when any work is finished thereon. TO HAVE AND TO HOLD THE Herein described right-of-way and easement unto the City of Tigard, its s=uccessors and assigns , forever. In the event that it becomes necessary for any person now or hereafter a party to the benefits and/or obligations of this easement to institute any action or suit to enforce any of their rights hereunder, the party prevailing _ in such action or suit shall be entitled to recover its costs and disburse- ments and such sur as the court may adjudge reasonable as attorney's fees to be allowed in said action or suit or any appeal thereon. Page 2 Utility Easement The grantors do hereby warrant that they are the owners in fee simple and have the right to grant the above described easements. WITNESS our hands and seals this Z2n.WDay of 19 �Z- Y (SEAL) — (SEAL) �c _(SEAL) ---(SEAL) (SEAL) (SEAL) For a consideration, the mortgage lien on the above described properties is hereby made subordinate to the easements above granted. Dated th i s Z2,n d day of Bc'-AO-7 1e01- Mortgagee By — Title ( INDIVIDUAL) STATE OF QQ' ______� ss County of --) BE IT REMEMBERED That on thi s ZZk7�day of before me, the undersigned, a Notary Public in and for said County and State, personally appeared the above named aca (4, ".5 � /,-,i 11 - and _ _ --- who are known to me to be the identical individuals described in and who executed the above instrument and acknowledged to me that they executed the same freely and voluntarily. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year last above written. Notary Pu is o Oregon My commission expires Page 3 Utility Easement ACCEPTANCE The City above named hereby accepts !.he foregoing grants and agrees to comply with each and every term and condition thereof. CITY OF TIGARD By: Mayor By: _ City Recorder STATE OF OREGON ) ss. County of Washington) On this day of 19 , before me appeared _ and both to me personally known who, being duly sworn, did say that he, the said is the Mayor, and he, the said is the Recorder of the CITY OF TIGARD, a municipal ----- corporation, and the said and d — — acknowledged the said instrument ' to be the free act and deed of said municipal corporation. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year last above written. Notary Public for State of Oregon r4y Commission Expires : i Page 5 Uti 11 ty 'Easement Utilities Easement Description Exhibit "A" Ident No. 5 Page 1 of 2 A parcel of land in the S.W. 1/4 of the S.E . 1/4 of Section 1, T2S, R1W, W.M. , the City of Tigard, Washington County, Oregon, being that portion of the tract of land described in Book 262, Page 329 (Deed) of the Wash- ington County, Oregon, records (T.L . 100, Map 2S-1-1DC) , which lies easterly of the following described line: Beginning at a point on the south line of said tract described in Book 262, Page 392, that is 30 feet westerly at right angles to the center line of S.W. 72nd Avenue (County Road No. 472); thence Northerly 136. 1 feet more or less in a straight line to a point on the north line of said tract described in Book 262, Page 392 that -is 26 feet westerly at right angles of the center line of S.W. 72nd Avenue (County Road No. 472) ; thence Easterly along the said north line 5.00 feet more or less to a point that is westerly 21.00 feet at right angles to the center line of said S.W. 72nd Avenue; thence Southerly 136. 1 feet more or less in a straight line to a point on the south line of the said tract described in Book 262, Page 392, to a point that is 25 feet westerly at right angles, to the- center line of said S.W. 72nd Avenue; thence Westerly 5.00 feet more or less to the Point. of Beginning. 12/14/82 80. 194. 118 e 2" Iron Pipe at the N.E. Corner of the W.W. Graham D.L.C. also ' Exhibit "A" the Initial Point of the Plat Page 2 of 2 of "Hermosa Park" I N - f� 4, O Z O K T C O • U (Private Access) 16.5' 26 S.W. Fir Street Public Road (Book 272, Page 573) 20' 21'--:\ I ` Assessment Ident. No. 5 i E Tax Lot No. 100 I o Tax Map No. 2S-1-1DC I o I �n Owner: Gus and Loraine Greco I M M Deed Ref.: Book 262, Page 329 Utilities Easement Contains I 680 Square Feet more or less i 20' 40' I 25" 30 I Scale: 1"=50' Date: 12/14/82 I W 4 E E w r� r7 c N N O. n C) I Ln O � O O 3 Z N 30' D Utilities Easement Area Stone in Monument Box at 30' Easterly S.E. Corner of the ; W.W. Graham D.L.C. • r DQHAAS & ASSOCIATES, INC. UTILITIES EASEMENT MAP CONSULTING ENGINEERS 6 SURVEYORS L I D NO. 21 S.,,.445-AGC C.m.r (aw)ee2-4450 CITY OF TIGARD, OREGON G.So S w Comm.rc.Ctru. 63"195 wd.on.ol..Or"on 97070 Ident No. 7 STREET DEDICATION KNOW ALL MEN BY THESE PRESENTS, that Paul R. Warner and Lenore A. Warner, as tenants by the entirety, hereinafter called grantor(s), for the sum of b Z¢70 �a grant and dedicate to the Public a perpetual right-of-way for street, road and utility purposes on, over, across, under, along and within the following described real property in Washington County, Oregon: See Exhibit "A" attached To have and to hold the above-described and dedicated rights unto the Public for the uses and purposes hereinabove stated. The grantor(s) hereby covenants that >tve (row) (they) izx(are) the owner(s) in fee simple and have good and legal right to grant hj§ (ham-) (their) rights above-described. IN WITNESS WHEREOF, the grantor(s) >tw (have) hereunto set >tvi>s (her/) (their) hand(s) and seal(s) this �ah day of /�a�c,tirZ 19 9z_ K > (SEAL) (SEAL) T ! �y�/ / (SEAL) (SEAL) STATE OF OREGON ) ss. COUNTY OF WASHINGTON) BE IT REMEMBERED that on this3e� day of 19 BZ r before me the undersigned Notary Public in and for the State of Oregon personally appeared the within-named 16,r7ar,r_ X. �Llar1761- Qr)o( Pav1 ,e We7eller who is (are) known to me to be the identical individual(s) described in and who executed the within instrument and acknowledged to me that he (she) (they) executed the same freely and voluntarily. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 3o,h day of �ce,.�6er 19 9z. Notary P is for Oregon My Comm'ssion Expires: r Approved as to form this day of 19 By: City Attorne - City of Tigard Approved as to legal description this _fday of _ , 19C�-3. Approved this day of 19 CITY COUNCIL, CITY Or TIGARD, OREGON By: n Exhibit "A" Right-of-Way Acquisition Description page 1 of 2 [dent No. 7 A parcel of land in the S.W. 1/4 of the S.E. 1/4 of Section 1, T2S, R1W, W.M. , the City of Tigard, Washington County, Oregon, more particularly described as follows : Being that portion of the tract of land described in Book 263, Page 305 (Deed) of the Washington County, Oregon, records , (T.L. 300, Map 2S-1-1DC) which falls between a center line and a line 25 feet westerly at right angles and parallel to said center line, said tenter line being described as follows: Beginning at a stone in a monument box at the easterly S.E. corner of the W.W. Graham D.L.C. ; thence N 0053'23" E, 3850.61 feet to a 2-inch iron pipe at the N.E. corner of the W.W. Graham D.L.C. also being the Initial Point of the plat of "HERMOSA PARK" at the end of said center line. 12/29/82 80.194.118 Exhibit "A" 2" Iron Pipe at the N.E. Corner of Page 2 of 2 the W.W. Graham D.L.C. also the— I� Initial Point of the Plat of "HERMOSA PARK" _ N n 1 O Z 0 Additional n Right-of-Way o I co c M o v Scale: 1"=50' Assessment Ident No. 7 Date: 12/29/82 Tax Lot No. 300 I Tax Map No. 2S-1-1DC 01 Owner: Paul R. and Lenore A. I I EM Warner Deed Ref.: Book 263 ' 25' Page 305 Additional Right-of-Way E Contains 660 Square Feet I _ more or less I N I - M 30' 30' / . w I M ¢E/ N ` M E Ll e r 0 z y - - o X S.W. CHERRY DRIVE C W IW z I w ' o z N I i SANDBURG STREET o ' u7 Stone in Monument Box at the Easterly S.E. Corner of the I W.W. Graham D.L.C. ' DeHAAS &ASSOCIATES, INC. RIGHT OF WAY ACQUISITION MAP CONSULTING ENGINEERS & SURVEYORS LID NO. 21 Suit.445-AGC C.nr« Iso»682-2+50 CITY OF TIGARD, OREGON 9+30 S.W Comm.rce Circle Rol..63"193 Wrt.omm..Oregon 97070 File No. 80.194.118 Project: S72nd Avenue Area - LID No_ 21 Assessment Ident. No. : 7_ __ Tax Lot No. : 300 Tax tSap No . : — 25-1-10C Deed Reference: Book 263 Page 305 -- CONSTRUCTION EASEMENT KNOW ALL MEN BY THESE PRESENTS That Paul R. Warner & Lenore A. Warner of the County of/// State of p— �,� in consideration of the sum of pd,e Dollars ( /� ) to them in hand paid, do hereby grant and convey unto the City of Tigard, a municipal corporation organized and existing under the laws of the State of Oregon, a Construction Easement, across and under the following described real property situated in the County of Washington, State of Oregon, to-wit: See Exhibit "A" Attached This Construction Easement is granted solely for the purpose of constructing street improvements (L.I .D. 21 ) . Said Construction Easement shall cease to exist Thirty (30) days from the date of Certification of Completion of L.I .D. 21 by the Engineer. Grantors covenant to and with Grantee that they will not in any manner interfere with or restrict, except as herein stated, Grantee's use of said easement. This Construction Easement is granted with the understanding that any work done by the City of Tigard pursuant hereto will be so done as, to leave the premises herein described in a condition reasonably similar to the previous state thereof when any work is finished thereon. TO HAVE AND TO HOLD THE Herein described Construction Easement unto the City of Tigard, its successors and assigns, forever. Page 1 Construction Easement WITNESS our hands and seals this 3oth day of �ece,•���' 19 Ez Y r� ) (SEALS) (SEALS) V � � �j'� a� _(SEALS) (SEALS) (SEALS) (SEALS) ( INDIVIDUAL) STATE OF Qefgjg County of (�/msshl;,7Q2k ) ss. BE IT REMEMBERED That on this ro111 day of 19 before me, the undersigned, a Notary Public in and for said County and State, personally appeared the above named and ,Z6W,,-e_ A ZZ49y el- , who are known to me to be the identical individuals described in and who executed the above instrument and acknowledged to me that the.- -xecuted the same freely and voluntarily. C IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year last above written. Notary Public for State of Oregon My Coruni ssion Expires . Page 2 Construction Easement i ACCEPTANCE The City above named hereby accepts the foregoing grants and agrees to comply with each and every term and condition thereof. CITY OF TIGARD By: Mayo r By: City Recorder STATE OF OREGON County of ) ss. On this day of lg_, before me appeared and both to me personally known who, being duly sworn, did say that he, the said is the Mayor, and he, the said is the Recorder of the CITY OF TIGARD, a municipal corporation, and the said and acknowledged the said instrument to be the free act and deed of said municpal corporation. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year last above written. Notary Pub is for State of Oregon My Commission Expires : Page 4 Construction Easement 41 Construction Easement Description Exhibit "A" Ident. No. 7 Page 1 of 2 W toCnithe Section olW, M. , heityofTigard, Washington County, Oregon, moreparticulary described as follows: Being that portion of the tract of land described in Book 253, Page 305 (Deed) of the Washington County, Oregon, records, (T.L. 300, Map 2S-1-1DC) which falls between a line 25' westerly at right angles and parallel to a center line and a line 40 feet westerly at right angles and parallel to said center line, said center line being described as follows: Beginning at a stone in a monument box at the easterly S.E. corner of the W.W. Graham D.L.C. ; thence N 005323" E, 3850.61 feet to a 2-inch iron pipe at the N.E. corner of the W.W. Graham D.L.C. also being the Initial Point of the plat of "Hermosa Park" at the end of said center line. 12/29/82 80.194. 118 Exhibit "A" 2" Iron Pipe at the N.E. Corner of Page 2 of 2 the W.W. Graham D.L.C. also the Initial Point of the Plat of "HERMOSA PARK" N t` V 1 O Z b O Additional -- Right-of-Way o l c M O I U Scale: 1"=50' Date: 12/29/82 Assessment Ident No. 7 0' Tax Lot No. 300 1 Tax Map No. 2S-1-IDC 20' Owner: Paul R. and Lenore Warner 25' Deed Ref.: Book 263 Page 305 Additional Right-of-Way E Contains 660 Square Feet - more or less N I t7 30' 30' i i Construction Easempnt Area . W f M E O t\ Z CO 1 o•x S.W. CHERRY DRIVE C'W I W Z I W Q z N S.W. SANDBURG STREET I - - o Stone in Monument Box at the 1 Easterly S.E. Corner of the I I W.W. Graham D.L.C. 1 D©HAAS & ASSOCIATES, INC. RIGHT OF WAY ACQUISITION MAP CONSULTING ENGINEERS &SURVEYORS LID NO. 21 5vM9445•AGC C.m« (503)682-2450 CITY OF TIGARD, OREGON 9450 S W Co— ru CIrebo R...E3"IRS , Wil.onvol.,Oregon 97070 File No. 80.194.118 Project: S .W. 72nd Avenue Area - LID No . 21 Assessment Ident. No. : 7 Tax Lot No. : 300 Tax Map No. : 2S-1-10C Deed Reference: Book 263 af. Page 305 EASEMENT FOR UTILITIES KNOW ALL MEN BY THESE PRESENTS That Paul R. Warner & Lenore A. Warner of the County of �a' ohl"I.1State of r7 in Consideration of the sum of Q� Qo/�aa� to them in hand paid, do hereby grant and convey unto the City of Tigard, a municipal corporation organized and existing under the laws of the State of Oregon, a right-of-way and easement over, across and under the following described real property situated in the County of Washington, State of Oregon, to-wit: PERMANENT EASEMENT DESCRIPTION .See Exhibit "A" Attached i l This permanent easement is granted for the purpose of laying, constructing, replacing, and maintaining utility lines, and the easement herein granted shall include the right for the Grantee to go over, across and under said land for the purpose of installing said utility lines and maintaining and repairing them, but reserving to the grantors the title to the lands, subject to the easement, and the right to make such use thereof, except to construct buildings, as will not interfere with the uses and purposes of the easement. Page 1 Utility Easement KIM TEMPORARY EASEMENT DESCRIPTION None This temporary easement is granted solely for the purpose of constructing utilities within the above described permanent easement. Said temporary easement shall cease to exist Thirty (30) days from the date of certifi- cation of completion of the project by the Engineer. Grantors covenant to and with Grantee that they will notin any manner interefere with or restrict, except as herein stated, Grantee's use of said easement. This right-of-way and easement is granted with the understanding that any .cork done by the City of Tigard pursuant hereto will be so done as to leave the premises here described in condition reasonably similar to the previous state thereof when any work is finished thereon. TO HAVE AND TO HOLD THE Herein described right-of-way and easement unto the City of Tigard, its successors and assigns , forever. In the event that it becomes necessary for any person now or hereafter a party to the benefits and/or obligations of this easement to institute any action or suit to enforce any of their rights hereunder, the party prevailing _ in such action or suit shall be entitled to recover its costs and disburse- ments and such sum as the court may adjudge reasonable as attorney's fees to be allowed in said action or suit or any appeal thereon. Page 2 Utility Easement The grantors do hereby warrant that they are the owners in fee simple and have the right to grant the above described easements . WITNESS our hands and seals thi s3aWh Day of 19 92 _ (SEAL) (SEAL) (SEAL) --(SEAL) (SEAL) (SEAL) For a consideration, the mortgage lien on the above described properties i is hereby made subordinate to the easements above granted. L Dated this day of _ _ 19 Mortgagee By — s Title ( INDIVIDUAL) lira9� STATE OF ss. County of BE IT REMEMBERED That on thi s3oday of 19 !!?"3! before me, the undersigned, a Notary Public in and for said County and State, personally appeared the above named and Z6117ore A e,i' who are knot-in to me to be the identical individuals described in and who executed the above instrument and acknowledged to me that they executed the same freely and voluntarily. IN TESTIMONY WHEREOF, I have hereunto set my hand d seal the day and year last above written . / idotary Pub is f Oregon My commission expires Page 3 Utility Easement ACCEPTANCE The City above named hereby accepts the foregoing grants and agrees to comply with each and every term and condition thereof. CITY OF TIGARD By. Mayor By= ---- Ci ty Recorder STATE OF OREGON ) ss. County of Washington) On this day of 191 before me appeared and both to me personally known who, being duly sworn, did say that he, the said is the Mayor, and he, the said _ is the Recorder of the CITY OF TIGARD, a municipal corporation, and the said — _ and _ acknowledged the said instrument to be the free act and deed of said municipal corporation. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year last above written. Notary Pu Eli c for State of Oregon r4y Commission Expires : Page 5 Utility Easement 4 Utilities Easement Description Exhibit "A" Ident. No. 7 Page 1 of 2 A parcel of land in the S.W. 1/4 of the S.E. 1/4 of Section 1, T2S, R1W, W.M. , the City of Tigard, Washington County, Oregon, more particularly described as follows: Being that portion of the 'tract of land described in Book 263, Page 305 (Deed) of the Washington County, Oregon, records, (T.L. 300, Map 2S-1-1DC) which falls between a line 25' westerly at right angles and parallel to a center line and a line 30 feet westerly at right angles and parallel to said center line, said center line being described as follows: Beginning at a stone in a monument box at the easterly S.E. corner of the W.W. Graham D.L.C. ; thence N 0053'23" E, 3850.61 feet to a 2-inch iron pipe at the N.E. corner of the W.W. Graham D.L.C. also being the Initial Point of the plat of "Hermosa Park" at the end of said center line. 12/29/82 80. 194. 118 •2" Iron Pipe at the N.E. Corner of Exhibit Page 2 of f 2 / the W.W. Graham D.L.C. also the 1 Initial Point of the Plat of 1 "HERMOSA PARK" _ N n ' V O Z Utilities Easement c Area Ln a � T I � o I U _. Scale: 1"=50' Assessment Ident No. 7 Date: 12/29/82 Tax Lot No. 300 I Tax Map No. 2S-1-IDC 20' lOwier: Paul R. and Lenore A. Warner 25' Deec Ref.: Book 263 ' Page 305 zz Utilities Easement Contains E 16,30 Square Feet more or less 1 - 1 0 I N ' , W I M N M E r\ O Z ' O S.W. CHERRY DRIVE o x - QW • I W Z Q I0 N I I n S.W. SANDBURG STREET Stone in Monument Box at the , Easterly S.E. Corner of the I� 1 W.W. Graham D.L.C. DeHAAS &ASSOCIATES, INC. UTILITIES EASEMENT MAP CONSULTING ENGINEERS &SURVEYORS L I D NO. 21 s.,,.•.5-roc c•n,.r (607)m2-2450 CITY OF TIGARD, OREGON 0+50 S w.Co,n,n•fe•circle R•..676-0195 wd-111..Oregon 07070 File No. 80.194.118 PARTNERS) ACKNOWLEDGMENT STATE OF OREGON ) ss. COUNTY OF �1:Yt +r .. ) On this /9 rti day of ju- A 19 �Z , before me personally came James H. Neuman to me known, and stated that he is a partner in the firm of Western International Properties, a partnership, and acknowledged that he executed the foregoing instrument as the free act and deed of said firm. IN TESTIMONY WHEREOF, I HAVE hereunto set my hand and af- fixed my official seal and day and year last above written. Notary Public for Oregon My Commission expires July 14 , 1983 Ident. 12a STREET DEDICATION KNOW ALL MEN BY THESE PRESENTS, that St. Vincent Medical Foundation, an Oregon Corporation and Oregon State University Foundation an Oregon nonprofit Corporation (vendor) and I.L.C. Inc., a Wasnington Corporation and James B. Neuman Inc a California Corporation, DBA Western International Properties (Vendee), hereinafter called grantor(s), for the sum of $1.00 grant and dedicate to the Public a perpetual right-of-way for street, road and utility purposes on, over, across, under, along and within the following described real property in Washington County, Oregon: See Exhibit "A" Attached To have and to hold the above-described and dedicated rights unto the Public for the uses and purposes hereinabove stated. The grantor(s) hereby covenants that they are the owner(s) in fee simple and have good and legal right to grant their rights above-described. q IN WITNESS WHEREOF, the grantor(s) have hereunto set their hand and seals this day of 1 (SEAL) (SEAL) (SEAL) (SEAL) (SEAL) (SEAL) IN WITNESS WHEREOF the undersigned corporation has caused this Street Dedication _ to be executed by its duly authorized, undersigned officers acting pursuant to resolution of its Board of Directors. 17'.1C- Name of ation B 4re nt By: Secretary � STATE OF OREGON COUNTY OF MULTNOMAH ) On this /9'f' day of 19 Z, personally appeared the above named G. BRADNER PRESIDENT AND BRIAN M. STONNELL SECRETARY and acknowledged the foregoing instrument to be their voluntary act and deed. ` Before Me: ary �ubTic or e g o n My Commission expires: 1 f3 ldent. 12a STREET DEDICATION KNOW ALL MEN BY THESE PRESENTS, that St. Vincent Medical Foundation, an Oregon Corporation and Oregon State University Foundation, an Oregon nonprofit Corporation (vendor) and I L C Inc a Washington Corporation and James B. Neuman Inc., a California Corporation DBA Western International Properties (Vendee), ( hereinafter called grantor(s), for the sum of $1.00 grant and dedicate to the Public a perpetual right-of-way for street, road and utility purposes on, over, across, under, along and within the following described real property in Washington County, Oregon: See Exhibit "A" Attached To have and to hold the above-described and dedicated rights unto the Public for the uses and purposes hereinabove stated. The grantor(s) hereby covenants that they are the owner(s) in fee simple and have good and legal right to grant their rights above-described. IN WITNESS WHEREOF, the grantor(s) have hereunto set their hand and seals this 29thday of July 1982 James W. Dunn SEAL) (SEAL) (SEAL) (SEAL) (SEAL) (SEAL) IN WITNESS WHEREOF the undersigned corporation has caused this Street Dedication to be executed by its duly authorized, undersigned officers acting pursuant to resolution-of• its Board of Directors. Oregon State University Foundation Name of Corporation By: Executive Secretary By: now STATE OF OREGON ) COUNTY OF Benton On this 29th day of July 1982 personally appeared the above named is •; lames W unn ' and 4cknowledged the foregoing instrument to be their voluntary act and deed. r Befor Me: of u 1c or re n My ornmission expires: 9-29-85 s .. 4 1 Ident. 12a STREET DEDICATION KNOW ALL MEN BY THESE PRESENTS, that St. Vincent ;Medical Foundation, an Oregon Corporation, and Oregon State University Foundation, an Oregon nonprofit Corporation (vendor) and I.L.C. Inc a Washington Corporation and James B. Neuman, Inc a California Corporation DBA Western International Properties (Vendee), hereinafter called grantor(s), for the sum of $1.00 grant and dedicate to the Public a perpetual right-of-way for street, road and utility purposes on, over, across, under, along and within the following described real property in Washington County, Oregon: See Exhibit "A" Attached To have and to hold the above-described and dedicated rights unto the Public for the uses and purposes hereinabove stated. i' The grantor(s) hereby covenants that they are the owner(s) in fee simple and have good and legal right to grant their rights above-described. �i IN WITNESS WHEREOF, the grantor(s) have hereunto set their hand and seals this 10th day of-December, 1982 , (SEAL) (SEAL) (SEAL) (SEAL) (SEAL) (SEAL) IN WITNESS WHEREOF the undersigned corporation has caused this Street Dedication to be executed by its duly authorized, undersigned officers acting pursuant to resolution of its Board of Directors. ' k St. Vincent Medical Foundation Name of Corporation r nt y= cretary STATE OF OREGON ) COUNTY OF Washington ) On this 16th day of December 1982 , personally appeared the above named Cyrus T. Walker and Joseph M. Fought and acknowledged the foregoing instrument to be their voluntary act and deed. Before ,M}e:- �._. Notary Public r; regon My Commission expires: 2-25-86 STATE OF OREG ) cOUNT'f OF I—) On this day of 19 , personally appeared the above named and acknowledged the foregoing i ument to their voluntary act and deed. Before Me: otary Public for Oregon My Commission expires: ACCEPTANCE Approved as to form this day of 19-- By: 9g`J: City Attorney - City of Tigard Approved as to legal description this _i:�— day of > 19 Accepted by the City Council this day of 19 6y: city Recorder - City of Tigard STATE OF OREGON COUNTY OF ) On this of 19 b e me appeared and both to me personally known being duly rn, did say that he, the said i e Mayor, and he, the said is the Rec de f the CITY OF TIGARD, a municipal corporation, and the said and acknowledge he said instrument to be free act and deed of said icipal corporation. IN TESTIMON HEREOF, I have hereunto set my hand and ffixed my official seal, this the day and year in this my certificate first written. Notary Public of Oregon My Commission expires: Street Dedication Page 3 �— Page 1 of 2 Right of Way Acquisition Description EXHIBIT "A" Ident No. 12a A parcel of land in the S.W. 1/4 of the S.E. 1/4 of Section 1, T2S, R1W, W.M• . the City of Tigard, Washington County, Oregon, more particularly described as follows: Being that portion of Lot 2 of the plat of "Tech Center Business Park" which falls within the following described parcel : Beginning at the intersection of the westerly right of way of S.W. 72nd Avenue (County Road No. 472) (an existing 50-foot wide right of way) and the northerly right of way of S.W. Tech Center Drive as shown on the plat of "Tech Center Business Park"; thence northerly along the westerly right of way of said S.W. 72nd Avenue, 28.78 feet, more or less, to a point that is 30.00 feet westerly at right angles from the centerline of said S.W. 72nd Avenue; thence southwesterly along a 30.00-foot radius curve to the right (the radius point of said 30.00 foot radius curve lies 60.00 feet westerly at right angles to the centerline of said S.W. 72nd Avenue and 30.00 feet northerly at right angles to the northerly right of way of said S.W. Tech Center Drive) , through a central angle of 87037' 19" , more or less, 45.88 feet, more or less, to a point on the north right of way of S.W. Tech Center Drive, that. is at right angles to the centerline of said S.W. Tech Center Drive; thence easterly along the said northerly right of way of S.W. Tech Center Drive, 28.78 feet, more or less, to the Point of Beginning. e g 2" Iron Pipe at eht N.E. Corner S W. SANDBURG STREET of 2 of the W.W. Graham D.L.C. also ' the Initial Point of the Plat of "HERMOSA PARK I � v 3030' k 4 20' 20' o z Lot 210 � A 10' Dedicated with Plat. _. �-7 Scale:l'= 50' Date: 12%29/81 30' o� Cn z Additional Right of Way LU S`3 "V Assessment Ident. No. 12a N Tax Lot No. 4600 r, — — — — — — — — — — Tax Map No. 2S-i-1DC (`O Owner: Western International 0o Properties z I Deed Reference: Plat of "TECH I CENTER BUSINESS PARK" Additional Right of Way Contains 270 Square Feet I t a more of less. RIGHT OF WAY CURVE DATA N 87°37'19" Radius - 30.000 Arc = 45.88 ± I Tangent = 28.78 ± I I — — --� S.W . TECH CENTER DRIVE— � I Stone in Monument Box at the S Easterly S.E. Corner of the W.W. Graham D.L.C. No. 39 #2S4J q`e \ DQHAAS &ASSOCIATES, INC. RIGHT OF WAY AcQuISITION MAP CONSULTING ENGINEERS &SURVEYORS LID No. 21 Susi.445-AGC Center (503)684.7450 9450 s W COeIfI C@ C..Cie R*3•G=W-6195 CITY OF TI GARD, OREGON W.j o_11..0-9on 97070 ' File 11c. 80.194.118 PARTIAL RELEASE OF MORTGAGE KNOW ALL MEN BY THESE PRESENTS,That N.A.,a national banking association,hereinafter called the WH E REAS,FI RST INTERSTATE BANK OF OREGON, "Bank'; assigntrent ana Jul 17, 1982 is the holder of that certairymortgage dated WESTERN INTERNATIONAL PROPERTIES, a joint venture consisting Of James B. Neuman and T.L.C. INC. as Mortgagors,in favor executed by — and indexed at 81027546 of the Record of the Bank,as Mortgagee,recorded on Auqust 11 1981 ,iR Bank ,atP�ge of Mortgages for the County of Washincrton -State of Oregon;and WHEREAS, payments have been made to apply thereon by which the indebtedness secured by said mortgage has been reduced to the sum of S 200,0 0.00 ,and interest thereon from July 1 . 19 82 NOW THEREFORE,at the request of said Mortgagors and in consideration of said payments, the Bank has released and does hereby release from the lien of said mortgage the following described real property: A parcel of land in the S.W. 1/4 of the $.E. 1/4 of Section 1, T2S, RlW, W.M., the City of Tigard, Washington County, Oregon, rnore particularly described as follows: Being that portion of Lot 2 of the plat of "Tech Center Business Park" which falls within the following described parcel: Beginning at the intersection Of the westerly right of way of S. W. 72nd Avenue (County Road No. 472) (an existing 50-foot wide right of way) and the northerly right Of way of S. W. Tech Center Drive as shown on the plat of "Tech Center Business Park"; thence northerly along the westerly right of way Of said S. W. 72nd Avenue, 28.78 feet, more or less, to a point that is 30.00 feet westerly at right angles from the centerline of said S. W. 72nd Avenue; thence southwesterly along a 30.00-foot radius curve to the right (the radius point of said 30.00 foot radius curve lies 60.00 feet westerly at right angles to the centerline of said S. W. 72nd Avenue and 30.00 feet northerly at right angles to the northerly right of way of said S. W. Tech Center Drive) , through a central angle of 87037'19", more or less, 45.88 feet, more or less, to a point on the north right of sway of S. W. Tech Center Drive, that is at right angles to the centerline of said S. W. Tech Center Drive; thence easterly along the said northerly right of way of S. W. Tech Center Drive, 28.78 feet, more or less, to the Point of Beginning. Except with respect to the real property hereinabove described the said mortgage and the lien thereof shall remain in full force and effect. IN WITNESS WHEREOF, the Bank has caused these presents to be executed by its duly authorized representative this 26th day of July _ ' 19 82 FIRST INTERSTATE BAN _3,aR EGON,N.A. By N. R. IEDE, Assistant Cashie STATE OF OREGON ss. County of Multncrnah July 26 A.D. 19 82 Personally appeared N R THTEDE who,being duly sworn did say that he is the Assistant Cashier of First Interstate Bank of Oregon,N.A.,and that the said instrument was signed in behalf of said corporation by authority of its Board of Directors;and he acknowledged said instrument to be its volun- tary act and deed.Before me: Se terrber 27. 1985 NOTARY PU IC FOR OREGON My Commission Expires _� PARTIAL RELEASE OF MORTGAGE W. IN-1. PROP. FIRST INTERSTATE BANK OF OREGON,N.A. i`�� Z i9G2 TORECEIVED When recorded,return to: Western International Pmperties Western International Properties1805 N W Glisan Portland, Oregon 97209 RE-85A 6.781 4 '2 .J + STREET DEDICATION Ident No. 32 KNO:J ALL MEN BY THESE PRESENTS, that Allen P. Crombie and Gene L. Garoutte, as tenants in common Z9 hereinafter called grantor(s), for the sum of S /o S'!J grant and dedicate to the Public a perpetual right-of-way for street, road and utility purposes on, over, across, under, along and within the following described real property in Washington County, Oregon: SEE EXHIBIT "A" ATTACHED To have and to hold the above-described and dedicated rights unto the Public for the uses and purposes hereinabove stated. The grantor(s) hereby covenants that Ila (schm) (they) ics; (are) the owner(s) in fee simple and have good and legal right to grant bcicsc (Jxan) (their) rights above-described. IP1 WITNESS WHEREOF, the grantor(s) 4as (have) hereunto set -h44 (-he-r-) (their) hand(s) and seal(s) this.09/6 day of 19 Bz • , EAL) (SEAL) (SEAL) (SEAL) STATE OF OREGON ) ss. COUNTY OF WASHINGTON) BE IT REMEMBERED that on thisz$/ti day of �dGGM6G✓ 19 BZ before me the undersigned Notary Public in and for the State of Oregon �personally appeared the within-named ,4�/vr� P/io»:6rc o��G��e L Garoc�7/e who a-s- (are) known to me to be the identical individual(s) described in and who executed the within instrument and acknowledged to me that +ie (-� (they) executed the same freely and voluntarily. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this ZO-1h day of Notary P is for Oregon My Co ssion Expires: Approved as to form this day of 19 By Cityttorne - City of Tigard Approved as to legal description this 15/� day of + 19 X3• y: Approved this day of 19 CITY COUNCIL, CITY OF TIGARD, OREGON By: Riyht-of-Way Acquisition Description Exhibit "A" Ident. No. 32 Page 1 of 2 A parcel of land in the N.E. 1/4 of Section 12 of T.2S, R. 1W, W.M. , the City of Tigard, Washington County, Oregon, more particularly described as follows : Being that portion of the tract of land described in Book 691, Page 52, (Deed) of the Washington County, Oregon, Records (T.L. 2100, Map 2S-1-12A) which falls between a center line and a line 25 feet westerly at right angles and parallel to said center line, said center line being described as follows : Beginning at a point that is N 89040'44" E, 20.00 feet from an iron pipe with a brass cap inside at the recognized 1/16th corner noted as Point "P" on County Survey No. 13,247; thence N 0016'56" W, 2627.25 feet to a point that is N 89043'04" E, 20.00 feet from a stone at the recognized N.W. corner of the East 1/2 of the N.E. 1/4 of said Section 1.2, noted as Point "B" on County Survey No. 13,247. Excepting that portion conveyed in Book 925, Page 673. 12/28/82 80. 194. 118 Stone at Recognized 1/16th Corner (Point "B" Exhibit "A" on C.S. 13,247) Page 2 of 2 N 89043'04" E 0 0 z Iv A tz c Iof I w I 2 W I 6 � I Scale: 1"=50' I Date: 12/28/82 3 I I N I Additional Right-of-Way CU I c N N IJ Lot 48 I LN I i '('U N I U a v r \ U { t X � r, t., 0 C) { z As�sment Ident. No. 32 `30' { Tax Lot No. 2100 { Map No. 2S-1-12A { ' Owner: Allen P. Crombie and I e Gene L. Garoutte { Deed Ref. : Book 691, Page 52 { 20' { Less Book 925, Page 673 I Additional Right-of-Way Contains 575 Square Feet more or less I I i I I { 25' i N 89040'44" E 20.00 r Lot 48 � t Lot 47 { Brass Cap in Iron Pipe at Recognized 1/16th Corner { (Point "P" on C.S. 13,247) i DOHAAS A ASSOCIATES,INC. RIGHT OF WAY ACQUISITION MAP CONSULTING ENGINEERS 8 SURVEYORS L I D NO. 21 Suit.445-AGCGm.t (W3)da2-2450 CITY OF TIGARD, OREGON FSO S.w COMm.rC.CIrcM Rn.6J6-6195 W flsonr dl.,or.pon 97070 File No. 80.194.118 Project: 72nd Avenue Area - LID No. 21 Assessment Ident. No. : 32 _ Tax Lot No. : 2100 Tax Map No. : 25-1-12A Deed Reference: Book 691, Page 52 Less Book 925, Page 673 EASEMENT FOR UTILITIES KNOW ALL MEN BY THESE PRESENTS That Allen P. Crombie and Gene L. Garoutte, -- as -tenan s in common, of the County of,/( ,,4/,7g-/,,7 , State of in Consideration of the sum of �/�c �a//ar��/= to them in hand paid, do hereby grant an convey unto the City of Tigard, a municipal corporation organized and existing under the laws of the State of Oregon, a right-of-way and easement over, across and under the following described real property situated in the County of Washington, State of Oregon, to-wit: PERMANENT EASEMENT DESCRIPTION SEE EXHIBIT "A" ATTACHED This permanent easement is granted for the purpose of laying, constructing, replacing, and maintaining utility lines, and the easement herein granted shall include the right for the Grantee to go over, across and under said land for the purpose of installing said utility lines and maintaining and repairing them, but reserving to the grantors the title to the lands, subject to the easement, and the right to make such use thereof, except to construct buildings, as will not interfere with the uses and purposes of the easement. Page 1 Utility Easement i TEMPORARY EASEMENT DESCRIPTION NONE This temporary easement is granted solely for the purpose of constructing utilities within the above described permanent easement. Said temporary easement shall cease to exist Thirty (30) days from the date of certifi- cation of completion of the project by the Engineer. Grantors covenant to and with Grantee that they will not in any manner interefere with or restrict, except as herein stated, Grantee's use of said easement. This right-of-way and easement is granted with the understanding that any work done by the City of Tigard pursuant hereto will be so done as to leave the premises here described in condition reasonably similar to the previous state thereof when any work is finished thereon. TO HAVE AND TO BOLD THE Herein described right-of-way and easement unto the City of Tigard, its successors and assigns, forever. In the event that it becomes necessary for any person now or hereafter a party to the benefits and/or obligations of this easement to institu,c any action or suit to enforce any of their rights hereunder, the party prevailing in such action or suit shall be entitled to recover its costs and disburse- ments and such sur as the court may adjudge reasonable as attorney's fees to be allowed in said action or suit or any appeal thereon. Page 2 Utility Easement s The grantors do hereby warrant that they are the owners in fee simple and have the right to grant the above described easements . WITNESS our hands and seals thisZ$/Li Day of �Q,r,Q,���i 19FZ (SEAL) _ (SEAL) AL) (SEAL) x � SEAL) (SEAL) For a consideration, the mortgage lien on the above described properties is hereby made subordinate to the easements above granted. Dated this day of _ 19 Mortgagee By — ____Mt—e — ( INDIVIDUAL) STATE OF } ss . County of BE IT REMEMBERED That on thi sZg'/// day of 19Bz , before me, the undersigned, a Notary Public in and for said County and State, personally appeared the above named ak"e ate— /. Gorr�u-�fe.who are known to me to be the identical individuals described in and who executed the above instrument and acknowledged to me that they executed the same freely and voluntarily. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year last above written. Notary Pub c of Oregon My commission expires Page 3 Utility Easement- ' ACCEPTANCE The City above named hereby accepts the foregoing grants and agrees to comply with each and every term and condition thereof. CITY OF TIGARD By: - — --- -- — — Mayo r By: Ci ty Recorder STATE OF OREGON ) ss. County of Washington) On this day of — 19--, before me appeared _ and - both to me personally known who, being duly sworn, did say that he, the said is the Mayor, and he, the said is the Recorder of the CITY OF TIGARD, a municipal corporation, and the said and acknowledged the said instrument to be the free act and deed of said municipal corporation. IN TESTIMONY WHEREOF, 1 have hereunto set my hand and seal the day and year last above written. Notary Public for State of Oregon toy Commission Expires : Page 5 Utility Easement in= Utilities Easement Exhibit "A" Ident No. 32 Page 1 of 2 A parcel of land in the N.E. 1/4 of Section 12 of 2S, R. 1W, W.M. , the City of Tigard, Washington County, Oregon, more pa - icularly described as follows : C, Being that portion of the tract of land described in Book 691, Page 52, (Deed) of the Washington County, Oregon, Records (T.L. 2100, Map 2S-1-12A) which falls between a line 25 feet westerly at right angles and parallel to a center line and a line 30 feet westerly at right angles and parallel to said center line, said center line being described as follows: Beginning at a point that is N 89040'44" E, 20.00 feet from an iron pipe with a brass cap inside at the recognized 1/16th corner noted as Point "P" on County Survey No. 13,247; thence N 0016'56" W, 2627.25 feet to a point that is N 89043'04" E, 20.00 feet from a stone at the recognized N.W. corner of the East 1/2 of the N.E. 1/4 of said Section 12, noted as Point "B" on County Survey No. 13,247. Excepting that portion conveyed in Book 925, Page 673. 12/28/82 80. 194. 118 Stone at Recognized --� -\ 1/16th Corner (P^int "B" X Exhibit "A" on C.S. 13,247) t \ Page 2 of 2 Ll N 89043104" E 020.00 z , o _ � I vI I w I z w I . C p I Scale: 1"=50' Date: 12/28/82 � I I N i Utilities Easement Area a I Lot 48 ( L � I Q1 .12 , O O Assessment Ident. No. 32 130' Tax Lot No. 2100 Map No. 2S-1-12A e ' Owner: Allen P. Crombie and Gene L. Garoutte Deed Ref. : Book 691, Page 52 20' Less Book 925, Page 673 Utilities Easement Contains I 575 Square Feet more or less ! t I 25' , �j `•`� I ' N 89040'44" E 20.00 \ '� Lot 48 Lot 47 Brass Cap in Iron Pipe at �% r ' Recognized 1/16th Corner (Point "P" on C.S. 13,247) DeHAAS & ASSOCIATES, INC. UTILITIES EASEMENT MAP CONSULTING ENGINEERS 8 SURVEYORS L I D NO. 21 Suits 445•Ar, C—t- (1103)8112-2450 CITY OF TIGARD, OREGON 914WSw Corm--Ctrcle Ft...6.1"195 wtw^rats,prpon(17070 , File No. 80.194.118 STREET DEDICATION Ident. 116 KNOW ALL MEN BY THESE PRESENTS, that Walter A. Durham, Jr. (Vendor) and Glen A. Henry (Vendee), 0 hereinafter called grantor(s), for the sum of $ 6;_Z s_Z grant and dedicate to the Public a perpetual right-of-way for street, road and utility purposes on, over, across, under, along and within the following described real property in Washington County, Oregon: SEE EXHIBIT "A" ATTACHED To have and to hold the above-described and dedicated rights unto the Public for the uses and purposes hereinabove stated. The grantor(s) hereby covenants that he (she) (they) is (are) the owner(s) in fee simple and have good and legal right to grant his (her) (their) rights above-described. IN WITNESS WHEREOF, the grantor(s) has (have) hereunto set his (her) (their) hand(s) and seal(s) this_-3rW day of Qecv,-��Ja/ 19 BZ i�iLV} Fad G 3J1(1 T L/c,1Fz�'(SEAL) /`/ C'x�. (SEAL) X02 (SEAL) DLj9-"Ann -Pr2o c,z-riE3 (SEAL) STATE OF OREGON ) ss. COUNTY OF WASHINGTON) BE IT REMEMBERED that on this .z3,.W day of 19 BZ before me the undersigned Notary Public in and for the State of Oregon personally appeared the within-named G/a.or� A• f�e n r� who is (are) known to me to be the identical individual(s) described in and who executed the within instrument and acknowledged to me that he (she) (they) executed the same freely and voluntarily. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 23rW day of Oece.-�6�i 19 BZ. 'Notary_Publie for Oregon My Commission Expires: Approved as to form this day of 19 C_ By: City Attorney - City of Tigard Approved as to legal description this C, day of 19� Approved this day of 19 CITY COUNCIL, CITY OF TIGARD, OREGON By: . x=: 00359 N ---.--rK- - -- Glenn A. Henry !.� KNOVV ALL MEN BY THESE PRESENTS, That 1, have m de, constituted arid appointed, and by these present; do hereby make, ron<ntufe and ;rpp+;Int Mark W. Henry r trig trite -,rid lawhrl arrnr nr_v Int rite and in nn• name. place and stead, rind Jnr my arse anti benefit roe dent:+rd, t<ur for. c•rs'rr, hr. ts, in•r-r<•�t,, iJrn.l.. nnurtr. .+rid Jr co/!t-,:t and rec.tive .Ill +u,:/r <r:era of mo:Ir y-, Jabrs. rents du^s, a cuurrts. :<•:]•+:, b IT. svha[snrvrr. as see nolo or shat/ hereafter becolve due, u crng. payable or brlongrng to rnr, .InJ r.+k- +11 la..•ful �urchssr. receive arid rake. lands, ways :end rnrans in my mune or otherwise for rhe recovery thereof, and to eurnpromrne, setrl� urJ rJtust and ru rceclrre and r and deliver acquittances or other sufficient discharges for any of the same; to b.-Irgain, contract ler, t tenements. Ilttal amrnts, and acre the seizin a.-rd possession thereof arid all dhecstezl.�Jsnd hren,m"Itser t.,ridrI—r�edrtao:entscrtnclud to lease, let. demise, bargain, self, remise. release, convey. fi ;orrnan:s as my sail inQ my right o! homestead in any of the same for such price, upon such rerrns and cundinurrs and "'irh such s bn sell• rt:urtgas;e, hvporhecate :Arid in any and attorney shall think lit: to cell, transfer and deliver all or any shares of stuck un"nod by me m any curpuranoa for ant- price and receive payment therefor and to vote any such stock as my pro`)': to bargain in action, and other property in po_sessron or in - - nd as every a'ay and manner de.+l in and +with goods, wares and merchandise. action, and to.nrake. do and transactexecute.-'Ill 'llnandolvledgr i and nd of erjsin all deedess of s•r c,rvt.nanlrs,rrindentures, afgreenernrrs! rrtRrQaIv rges,rpledees my ace and deed, ro sign. seal, s s -udgaents hypothecations, bills of lading, bills, bonds, notes, evidences ui debt. receipts. releases anJ satisf:rcrion; of nroryae-. this and other debts Pay'Lrbilbe "le . If best other nterests; toinenre haves in t�accres to anry.safrtever y rdeposit bo.Yarid l+vhich rl•:Isch rbrenriv arentedrinenryrrnarr-evrur es cretion shall deem generally to in and the Of instrumentspayable any other P gable to penson 0 order,ptosonthdrawelanyrmoneyscJepusi:edein my:rnan a With any bankdeposit iil checks. `and genet, ly to ' do any business +with any bank or banker on my behalf; also �. +- ti. ,y'. GIVING AND GRANTING unto my said attorney' lull pc^•rr ar:d authority to du and prrlornl all and ever} sot ..rid thrnQ Itents and rnises. its ly to it s.-harsuever :&quisife and necessary orveredone of substitutionabout revocation. hereby rlatilvine;l arid conlirrrri�grall thaposes t r.nrl•sa d attoone 'r' do if personal pr•senr_ with full pb7%, virtue n! tl:esr presents. _ or rn)' said at:ornr:''s suhstrtutr or substitutes shall lawfully du or cause ;o be done In construing this ins[rurnent and svlr_re rhe contest so requires. :he sin„ular rrc!udes the p%ural. IN WITNESS WHEREOF, I hac a hereunto set my hand and seal on October 23 , :9 79 ... '' J1 w October 23 119-79.. STATE OF OREGON, County of ......Wash-ingtan.............. Glenn A... Henry. _ ..---- ............... Personally appeared the within named ...............------.." - -- ..�..��..�.. a_. voluntary act and deed. r•'- ar d a knost ed d the foregoing instrument to be ti Before me: Lynne A. Campbel l LYNN A. CAh;P��LI t Notary Public for Oregon. August 14, 1979 NUT:�RY ?UBLiC - OREGON I _ lily Co:r:r.Iission etptres STATE OF OREGON �power of Attorney ss P County of Washington it ... Glenn..A_...Henry....-•-•-•.-- f. Roger Thomssen• Director of Records Con- and Elections and E><-Ofhclo Recorder of Con- .. veyances for said county. do he certify that tnvnt•T USE Tr.+s the within Instrument Of writing was receive TO s?ACE:REsERvro and recorded in book of records of said county. rOR RECORDI.4a LAaEL IN coU'4• ROGER TNOMSSEN. Director of Mark..'W_. .Henry... TIES WHER$ ' Records Elections ttSED.1 i 1 S O AFTER RECCRD'NG RETURN TO Mark Henry 311- B Ave. , Suite 202 0. 9- 53 y' Lake OswegO, OR 97034 r• `�u1 i Right-of-Way Acquisition Description Exhibit "A" Ident. No. 116 Page 1 of 2 A parcel of land in the N.E. 1/4 of Section 13 of T.2S. , R. 1W. , W.M. , Washington County, Oregon, being a portion of that tract of land described in Fee No. 79-036450 of the Records of Washington County, Oregon (T.L. 1700, !•lap 2S-1-13A) , said parcel being described as follows : ' Beginning at .a 1-inch iron pipe with a Washington County cap shown as being set for the N.W. corner of that tract described in Book 128, Page 34, of the Washington County Deed Records, in County Survey No. 19,127, said Point of Beginning also lies S 89005'04" E, 26.91 feet and S 48041'42" W, 716.23 feet and S 49019'55" W, 452.67 feet and S 40040'05" E, 30.00 feet from the recognized East 1/16 corner on the line between Sections 13 and 12, said 1/16 corner being shown as Point No. 289 on County Survey No. 19,127; thence S 49019'55" W along the southerly right-of-way of S.id. Upper Boones Ferry Road, County Road No. 534, 79.236 feet; thence leaving the said southerly right-of-way and commencing southeasterly along a 45-foot radius non-tangent curve to the right, through a central angle of 90000'00" , 49.271 feet (long chord bears S 72002'06" E , 46.847 feet) to a point of compound curve; thence continuing along a 65-foot radius curve to the right, through a central angle of 40035'00" , 46.040 feet (long chord bears 5 .20022'35" E, 45.084 feet) to a point on the !lest line of that tract of land described in Book 128, Page 34, of the Deed Records of Washington County, Oregon; thence N 00005'05" W, along the said westerly line, 108.35 feet to the Point of Beginning. 12/23!82 80. 194. 118 Exhibit "A" \ Page 2 of 2 �.: 1" Iron Pipe with a ldditional Right-of-Way Washington Co. cap i "O "O Scale: 1"=50' °aa�o p�R Datpo:` 12/23/82 �C Qc�O S A� anti 0 G�ty'Qoda 410 S�4J i i i P.O.B. 1" Iron Ilipe with Washington Co. cap CD c0coo o CURVE DATA 0 45' ;?a(tXI _ 0 = 90000'00" Rad. = 45.00 2 Arc. = 49.271 .� _ Chord= 46.847 Chor 't3/4" I ro Pipe —- - - ~---- o 25.0 '25.0 Bearing=S 72002'06" E 5.00 89054'55"E40035'00" Rad. = 65.00 Arc. = 46.040 Chord= 45.084 Assessment Ident. No. 116 Chord Tax Lot No. 1700 50.0 Bearing=S 20022'35" E Flap No. 2S-1-13A Deed Ref.: Book 366, Page 625 & Fee No. 79-036450 Owner: Walter A. Durham Jr. Contract Purchaser: Glenn A. Henry Additional Right-of-Way Contains 2101 Square Feet more or less O@HAAS & ASSOCIATES, INC. RIGHT-OF-WAY ACQUISITION MAP CONSULTING ENGINEERS & SURVEYORS LID NO. 21 Svrt•445-AGC C=:, OW)682-2450 CITY OF TIGARD, OREGON 9450 S w Co— .rcC1,clo R..,63"Ie5 wa.o_l...OZ.97070 , F 'e No. 80. 194.118 OEM Project: 72nd Avenue Area_ L. I .D_No. 21 Assessment Ident. No. : 116 _ Tax Lot No. : 1700 Tax Map No. : 25-1-13A Deed Reference: Rnek 6,PagP 625 R FPP Nn 79-036 4SO EASEMENT FOR UTILITIES Walter A. Durham Jr. (Vendor) and KNOW ALL MEN BY THESE PRESENTS That Glen A. Henry (Vendee) of the County of Washington State of Oregon in Consideration of the sum of $1.00 (One Dollar) to them in hand paid, do hereby grant and convey unto the City of Tigard, a municipal corporation organized and existing under the laws of the State of Oregon, a right-of-way and easement over, across and under the following described real property situated in the County of Washington, State of Oregon, to-wit: PERMANENT EASEMENT DESCRIPTION SEE EXHIBIT "A" ATTACHED This permanent easement is granted for the purpose of laying, constructing, replacing, and maintaining utility lines, and the easement herein granted shall include the right for the Grantee to go over, across and under said land for the purpose of installing said utility lines and maintaining and repairing them, but reserving to the grantors the title to the lands, subject to the easement, and the right to make such use thereof, except to construct buildings, as will not interfere with the uses and purposes of the easement. Page 1 Utility Easement TEMPORARY EASEMENT DESCRIPTION NONE This temporary easement is granted solely for the purpose of constructing utilities within the above described permanent easement. Said temporary easement shall cease to exist Thirty (30) days from the date of certifi- cation of completion of the project by the Engineer. Grantors covenant to and with Grantee that they will not in any manner interefere with or restrict, except as herein stated, Grantee's use of said easement. This right-of-way and easement is granted with the understanding that any ;fork done by the City of Tigard pursuant hereto will be so done as to leave the premises here described in condition reasonably similar to the previous state thereof when any work is finished thereon. TO HAVE AND TO HOLD THE Herein described right-of-way and easement unto the City of Tigard, its successors and assigns , forever. In the event that it becomes necessary for any person now or hereafter a party to the benefits and/or obligations of this easement to institute any action or suit to enforce any of their rights hereunder, the party prevailing in such action or suit shall be entitied to recover its costs and disburse- ments and such sum as the court may adjudge reasonable as attorney's fees to be allowed in said action or suit or any appeal thereon. Page 2 Utility Easement The grantors do hereby warrant that they are the owners in fee simple and have the right to grant the above described easements . WI—NESS our hands and seals this .Z3r,! Day of 19 8Z L ) ��� ^—�-g (SEAL) (A Jc)iNT vE9.rTV2t> v• - ---- ---- —(SEAL) --(SEAL) (SEAL) _(SEAL) For a consideration, the mortgage lien on the above described properties is hereby made subordinate to the easements above granted. Dated this day o f _ 19 -- Mortgagee By — Title ( INDIVIDUAL) STATE OF ss . County of BE IT REMEMBERED That on this day of — � / 19 Fl $ Z. before me, the undersigned, a otary Public in and for said County and State, personally appeared the above named -a-a-�• f.�_ 6'/erre-��nr_. - - who are known to me to be tfie identical individuals described in and who executed the above instrument and acknowledged to me that they executed the same freely and voluntarily. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year last above written. Notary Publi of regon My commission expires Page 3 Utility Easement ACCEPTANCE The City above named hereby accepts the foregoing grants and agrees to comply with each and every term and condition thereof. CITY OF TIGARD By : —---- -- -- -- - Mayor By. —— - City Recorder STATE OF OREGON ) ss. County of Washington) On this day of _ 19--, before me appeared ---- _ and _. ------ - --- -- both to me personally known who, being duly sworn, did say that he, the said is the Mayor, and he, the said is the Recorder of the CITY OF TIGARD, a municipal corporation, and the said _— _ __- and _ acknowledged the said instrument to be the free act and deed of said municipal corporation. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year last above written. Notary Public for State of Oregon ray Commission Expires : Page 5 Utility Easement /II TK V I U U '3 b �i 1 �C 1I KNOW ALL MEN BY THESE PRESENTS, That 1, Glenn A. Henry jI have rnade, constituted and appointed, and by these presents do hereby stake, constitute and appoint 0 Mark W. Henry Iimy true and lawful attorney for mro and in my venae, Place and areal, and for my use and txnetit to dernanJ, sue lar, recover, i I colteaa and receive all such sums of money, debts, rents, dues. accounts, legacies, bequests, interests, dividends, annuities arid de- aj mands whatsoever, as are noty or shall hereafter become due, o-ting, payable or belonging to me, to havo. use and take all lawful I. al _ays and means in my name or otherwise for rhe recovery thereof. and to compromise• settle and adjust and to execure and deliver acquittances or other sufficient discharges for any of the sans; to bargain, contract for, purchase. receive and take lands. tenements, hereditaments, and accept the seirin and possession thereof and all deeds and other assurances in the law therefor and !� to lease. let, demise. bargain, sell, remrelease, convey, mortgage and hypothecate lands, trnenxnts and hereditameaats, includ- remise.in@ my right of homaestead in any of the same for such price, upon such terms and conditions and ,tirh such covenants as my sail it attorney shall think fit; to sell, transfer and deliver all or any shares of stock owned by e in any corpuranon for any pace an wme I. 31 receive payment therefor and to vote any such stock as my prosy: to bargain buy• sell, mortgage, hypothecate and in any and ]' every vay and manner deal in and with goods, wares and merchandise• choses in action, and other property ,n possession or in J' action• and lo.make, do and transact all and every kind of business of ..whatsoever nature or kind; for rr:e and in my nar.'e and as my act and deed• to sign, seal, execute• acknowledge and deliver all creeds, covenants, indentures• agreements, n:ortQases. pledges• hypothecations• bills of lading• bills, bonds, notes. evidences of debt, receipts. releases and satisfactions of mortgages, judgments and other debts payable to rite and other instruments in witting of whatever kind and nature which my said attornev in his dis- cretion shall deem to be for my best interests: to have access to any salety- deposit bus which h_rs been rented in nry narre• or in the name of mysell and any other person or persons: to sell• discount• endorse, deliver ard'ur deposit all checks-dralrs, notes �,. and negotiable instruments payable to my order, to withdraw any rnonet-s depusited in my r:ame with any bank arid generally to S' do any business with any bank or banker on my behalf; also ret : Glt.'!NC AND GRANTING unto sat• said attorney felt pu-vrr a::J authority to do and prrlorrn ali and r,er. act and thin h.trsoever :equisite and r:rcessary to he dune in and abour the prenai ses. as lolly to all intents and p;rrposrs as f rriQht or ease/J -. do of personally preset-r. with lull po:-er of substitution and revocation. hereby ratilyin t arrd ccntirmin! a/1 that me said attorney .,r int• said attorney's substitute or substitutes shall lawfully Jo or cause to be done by virtue of these Wesen!s. fn construing this instrument and --here the context so requires, the singular incudes the plural -_' IN WITNESS WHEREOF, I have hereunto set my hand and seal on October 23 79 79 --— �1—-- 7­ Lit G1 r STATE OF OREGON, county of ... ..Wa.sh.ington. ......... ass. October 23 119_79 Personally appeared the within named .... . ...... .. Glenn A.. Henry - - . ............... .��............ . ......... .......... .... _.. . -.. .. __..- ..-. and ncknowl•d -d the foregoing instrument to be a volurtarY act and deed. LY\N A.'CAVvP'ELL Before me: Lynne A. Campbell NOTARY PUBLIC - OREGON Notary Public for Or,gon. August 14, 1979 fdy(tSwc'. 1)Dn Esp4as t - My co:ta:ziss;o:t expir•5 Power of Attorney STATE Of OREGON SS County of Washington .. ........ .G1enn..A- ..Henry. .............. «GGL��L//"' ���� ! 1. Roger Thornssen. Director of Records and Electrons and E,,-Officio Recorder of Con- ......... .................... ... . ... .1--yances for said county. do hereby certify that TO I=ONT usE TMrs the within instrument of writing was received s�ACE: REsERv[o and recorded in book of records of said county. FOR RECOADI. a Mark..t^l-. Henry ----- .... `-BES' coon- ROGER THOMSSEN. Director of - TIES vr,.ERt - Records S Electrons ;eco s � AFTER riECC170iNG RETURN TO :lark Henry � it'�t��=`<E� 311 B Ave. , Suite 201 cr ' ;; Lake Oswego, OR 97034 p ' (t�� �' 53 Utilities Easement Description Exhibit "A" Ident. No. 116 Page 1 of 2 A parcel of land in the N.E. 1/4 of Section 13 of T.2S. , R. 1W. , W.M. Washington County, Oregon, being a portion of that tract of land des- cribed in Fee No. 79-036450 of the Records of Washington County, Oregon (T.L. 1700, Map 2S-1-13A) , said parcel being described as follows : Beginning at a Point on the southerly right-of-way of S.W. Upper Boones Ferry Road (County Road No. 534) that is S 49019' 55" W, 79.236 feet from a 1-inch iron pipe with a Washington County cap shown as being set for the N.W. corner of that tract described in Book 128, Page 34, of the Washington County Deed Records , in County Survey No. 19,127, said 1-inch iron pipe also lies S 89005104" E, 26.91 feet and S 48041'42" W, 716.23 feet and S 49019' 55" W, 452.67 feet and S 40040'05" E, 30.00 feet from the recognized East 1/16 corner on the line between Sections 13 and 12, said 1/16 corner being shown as Point No. 289 on County Survey No. 19,127; thence leaving the said southerly right-of-way and commencing southeasterly along a 45-foot radius curve to the right, through a central angle of 90000'00" , 49.271 feet (long chord bears S 72002'06" E, 46.847 feet) to a point of compound curve ; thence continuing along a 65-foot radius curve to the right, through a central angle of 40035'00" , 46.040 feet (long chord bears S 20022' 35" E, 45.084 feet) to a point on the West line of that tract of land described in Book 128, Page k- 34, of the Deed Records of Washington County, Oregon; thence S 89054'55"W, 5.00 feet to a point; thence northwesterly along a 60-foot radius curve to the left, through a central angle of 40035'00" , 42.499 feet (long chord bears N 20022'35" E, 41,616 feet) to a point of compound curve; thence northwesterly along a 40-foot radius curve to the left, through a central angle of 90000'00" , 62,832 feet (long chord bears N 85040'05"W, 56.569 feet) to a point on the southerly right-of-way of said S.W. Upper Boones Ferry Road (County Road No. 534) ; thence N 49019'55" E along the said southerly right-of-way 20.615 feet to the Point of Beginning. 12/23/82 20. 194. 118 Exhibit "A" \ Page 2 of 2 1" Iron Pipe with \ Utilities Easement Washington Co. cap O � O •o, �o gyp\ O, 5 �o S Scale: 1"=50' o3a �� D Data,: 12/23/82 liR� o� 5 ToPo S tai ahti co �C 'I'o S`79J P. / Y! � •V 1" Iron ipe with Washington Co. cap O� mot s CURVE DATA 1 Q — 90000'00" qC). 1°'' "' Rad. = 45.00 C6 o Arc. = 49.271 ;oo i Chord = 46.847 / 40'Rad Chord `' 3 �,� Bearing= S 72002'06" E r Q n = 40035'00" 2 -- Rad. = 45.00 25.0 '25.0 Arc. = 46.040 3/4ro Pipe" I ` - "--- Chord = 45.084 5.00 - 89054'55"E Chord Bearing= S 20022'35" E Q3 IN = 40035'00" Rad. = 60.000 Assessment Ident. No. 116 Arc. = 42.499 Tax Lot No. 1700 50.0 Chord = 41.616 Map No. 2S-1-13A Chord Deed Ref.: Book 366, Page 625 & Bearing= S 20022'35" E Fee No. 79-036450 90000'00" Owner: Walter A. Durham Jr. Rad. = 40.000 Contract Purchaser: Arc, = 62.832 Glenn A. Henry Chord = 56.569 Utilities Easement Contains Chord 486 Square Feet more or less Bearing= S 85040'05" E DeHAAS & ASSOCIATES, 114C. UTILITIES EASEMENT MAP CONSULTING ENGINEERS &SURVEYORS LID NO. 21 S.11.4.5-AGC C.M- tW3)662-2450 CITY OF TIGARD, OREGON 7+50 S M'/ Comm.rca cirebe R...636-6105 wn,on.d..O•.pon 77C70 I ,File No. 80.194.118 January 7, 1983 MEMORANDUM TO: Mayor and City Council FORM: Doris HartiS, City Recorder• SUBJECT: Administration of Oaths of Office On Monday, January 3, 1983, at 4:30 P.M. the Oaths of Office were administered to the newly elected Mayor Wilbur A. Bishop, Councilor Tom Brian, and Councilor Ima Scott. Councilors John Cook and Kenneth Scheckla will serve another two years of their four year terms and did not need to take an oath at this time. Staff Recommendation Hatifification of the administration of the Oaths of Office to the newly elected Councilmembers and Mayor is recommended. Pm (0333A) UL1l ^1UAKU ( COMBINED t,..L.ANCE SHEET (�{ as of Nnymhhpr 1982 U Combined Federal State County Major St Park & Special General ASSETS & (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess Fixed Storm OTHER DEBITS Only) Fund- Sharing Street Fund Fund Fund Fund Fund _ Fund Assets Drainage Cash (17,961) (9,500) 152 (8636) 23 Unemp. Insurance 33,849 33,849 Bandstand Trust Fund 3,538 3,538 'rime CD's 1,354,624 3,747 43,717 317,754 487,056 60,979 62,506 370,424 8441 Invest. Local Pool 505,743 (274,057) 234 (13,236) 21,958(225,502) 120,993 13,441 1,451 860,461 Prop. Tax Rec. 84,150 84,150 Contract Rec. USA 129,982 129,982 183,076 3,002,021 21,846 Other Receivables 3,323,918 116,975 Bond/Unbond Rec. Gas Inventory 3,190 3,190 Accrued Int. Rec. Due fr. Other Funds 39,060 39,060 107,591 Unassessed Proj. Costs 107,591 Fixed Assets 2,484 371,430 Land & Imprvmts. 373,914 35,522 687,184 Bldg. & Imprvmts. 722,706 2,096,320 Sewer System 2,096,320 9,270 137,456 Office Equipment 146,726 51,655 276,978 Other Equipment 328,633 133,311 Auto & Trucks 133,311 Street Imprvmts. 154,506 Library Books 154,506 Const, in Prog. Other Debits _560,189 --- - -- - Amt. Avail.-Debt Svc. ,__560,189 10,083,989 .130,934 .234- 3D,4Bl 21,958 92,252 608,049 74,420 2,442,436 4,892,050 1,760-,865 .30,310 _. ,tea, r u'rY of lIGARD COMBINED BALANCE SHEET as Of November 1982 LIABILITIES, Combined Federal State County Major St Park & Special General OTHER CREDITS (Memo General Revenue Tax Road Road ',ap Proj Rec Sewer Assess Fixed Storm & FUND EQUITY Only) Fund Sharing Street Fund Fund .und Fund Fund Fund Assets Drainage_ Accts Payable 80,512 6,894 73,618 Accrued Int Payable PR & Accrued PR Taxes 365 365 Due to Other Funds 39,060 39,060 Deposits Held 17,578 17,578 Deferred Credit Bonds Payable 2,891,464 2,891,464 Warrants Payable Deferred Project Costs to Comp 2,196,346 2,196,346 RESERVES/FD BAL. Res. for Taxes, Cont., Other Rec. 559,907 326,632 100,693 118,372 14,210 Res. for Princ. Pmts. Inv-Fixed Assets 1,556,391 1,556,391 Contributions 2,842,060 2,637,586 204,474 Fund Balance 1,176,073 216,867 22,794 4,171 192,359 630,963 71,500 37,419 Retain Earning Current Yr. (330,568) (330,568) Current Year Rev I 1 _ Inn Over (Under) Exp (g45_I__,IQgI (Li7.4021 (18_ ,_R2fil 7.687 _17,787 (100-107) (92,914) -2,92D--(3a*893�— Ste`-r�5 ) -�' 10.08?.989 _13Q,934— 934_ _30,48 L 91,999- 22,252- 59fl,049 7-4,420 2.442b 4492,050 1,760,865 30.310 CITY OF TIGARD COMBINED STATEMENT OF NUES AND EXPENDITURES FOR THE _ five 1,. .THS ENDED November 1982 Ma or St Park & S ecial REVENUES Remain- Combined e Federal State County � Rec Sewer Assess Storm ing Budgeted (Memo General Revenue Tax Road Road Cap Proj 300 - TAXES Balance 1982-83 0:11Y) Fund Sharing Street Fund Fund Fund Fund Fund Fund Drainage 301 Property 574,285 585,650 11,365 11,365 1 Loaves & Fishes 11,767 12,000 2:33 233 I� TCYS Bikepath Levy 88,351 90,100 1,749 1,749 302 Prior Years 32,822 45,000 12,178 12,178 Loaves & Fishes 480 700 220 220 TCYS 2,248 4,080 1,832 1,832 Bikepath Levy 3,220 5,220 2,000 2,000 309 Other 65 100 35 35 310 - FROM OTHER AGENCIES 311 State Gas Tax 160,883 249,950 89,067 89,067 312 Cigarette Tax 25,518 39,330 13,812 13,812 313 Liquor Tax 105,042 145,850 40,808 40,808 314 State Rev Sharing 18,428 76,000 57,572 57,572 315 County Rd Levy 44,357 75,000 30,643 30,643 316 Hotel/Motel Tax 24,957 35,000 10,043 10,043 317 Fed Rev Sharing 83,024 110,620 27,596 27,596 318 FRS-HUD dw/tw 318.2 FRS-HUD SR Ctr 318.4 FRS-Arch Barrier Removal (1,106) - 0 - 1,106 1,106 319.1 State Subv. LCDC 321 Co Subv USA - 0 - 21,664 21,664 21,664 322 Co Subv Library 79,302 79,302 - 0 - 323 Co Maint Rep Tax 510,109 532,000 21,891 21,891 27 329 Other- Library (332) 2,000 2,332 2,305 � 1.11 r ur �Nrcu COMBINED STATEMENT OF REVeNUES AND EXPENDITURES FOR THE five MONTHS ENDED November 1982 Remain- Combined Federal State County Major St Park & Special ing Budgeted (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess Storm Balance 1982-83 Only) Fund Sharing Street Fund Fund Fund Fund Fund Fund Urainae 330 - Lie. & Permits 331 Business Lic. 44,644 75,000 30,356 30,356 332 Plumb/Heat/Meeh, 9,292 20,000 10,708 10,708 333 Building 108,312 150,000 41,688 41,688 339 Others 1,663 5,000 3,337 3,337 340 - Fines/Forft/Penalty 341 Ct Fines/Forft/Def 74,970 89,160 14,190 14,190 350 - Use of Monies 351 Int on Investments Gen Fund 6,780 20,000 13,220 13,220 5,797 Sewer Fund 4,203 10,000 5,797 State Tax Street 2,919 5,000 2,081 2,081 Road Fund 571 1,000 429 429 Co. Rd. Rep/Maint 14,049 20,000 5,951 5,951 Federal Rev Share 490 500 10 10 Major Streets (13,803) 10,000 23,803 23,803 3,579 Park & Recreation ( 2,579) 1,000 3,579 22,87.1 Special Assess. Fd. (12,821) 10,000 22,821 856 Storm Drainage ( 856) - 0 - 856 13,431 352 Interest on Assess 41,499 54,930 13,431 359 Other ..n......,..,.„.,�,-,+un��r,�on�!w.�..-s..n,re _,,..a..:rF'rgr?.x•%prt3bt+,.m ...wa<a�� y,,,c,;±a!iw:<S.a•3ursr�'araA'+s�'n�r.`I•I!'Z a�;t�.1z?;t':CGxi.�H4�'.,xKiArt�.`71C85 .. 'M COMBINED STATEMENT OF REVENUES AND EXPENDITURES -FOR THE five MONTHS ENDED November 1982 Remain- Combined Federal State County Major St Park & Special Budgeted (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess Storm ing Only) Fund Sharin Street Fund Fund Fund Fund Fund Fund Drainage 360-Chgs Current Svcs Balance 1982-83 361.1 Subd St Light 2,169 5,000 2,831 2,831 361 Subd Application 19,750 20,000 250 250 362 Zoning Adj 35,215 40,000 4,785 4,785 10,215 363 Sewer Connection 28,535 38,750 10,215 130,372 36,587 364 Monthly Svc Chrg 224,541 391,500 166,959 1,629 365 Svc Permit Inspect 3,371 5,000 1,629 365.2 PW Gen Fund 24,126 25,000 874 874 365.4 Charge in lieu of Assessment 15,000 15,000 - 0 24,213 366 System Dev Chg 100,187 125,000 24,213 1,660 367 Parks O1 7,340 9,000 1,660 3,300 368 Parks #2 6,200 9,500 3,300 369 Other 7,893 10,000 2,107 2,107 380-Franchise Revenue 381 PGE 225,000 225,000 - 0 - 382 NW Natural Gas 13,375 61,768 48,393 48,)33 383 General Tel 57,346 108,000 50,654 50,64 384 Garbage 22,457 30,000 7,543 7,543 385 MACC - Cable TV 5,000 5,000 - 0 - 389 Other (Cab & PNB) 1,700 2,000 300 300 390-Nonrevenue Receipts 391 Donations/Gifts (107) 100 207 207 399 Other (6,319) 400 6,719 6,719 Sale of Land a V A 1 1 Vr it11\IJ COMBINED STATEMENT OF REVENUES AND e EXPENDITURES FOR THE five MONTHS ENDED Count Major St Park & Special Remain- Combined Federal State y ing Budgeted (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess Storm Balance 1982-83 Only) Fund Sharing Street Fund Fund Fund Fund Fund Fund Drainage 400 - RECOVERED EXP 401 Transfers (575,952) - 0 - 575,952 575,952 LID Overhead/Admin. 5,231 60,000 54,769 9,356 45,413 LID Engineering 40,000 40,000 - 0 - 402 Other Recover. Exp (14,213) - 0 - 14,213 14,213 403 Sale of Bonds 1,305 404 Spec Assess Earned (1,305) - 0 - 1,305 560,189 405 Collect on Assess (487,299) 72,890 560,189 TOTAL REVENUES 1,802,594 __3,880.064 . 2 077.470 J Q"95-214 . 91.148 31,072 27 86 48.016 _$,.5�_ 4], 6.013 643 11 FUND BALANCE General Fund 216,865 216,865 - 0 - Sewer Fund 138,766 138,766 - 0 - St Tax Street 22,794 22 794 - 0 - Road Fund 4,170 4,170 County Road Maint. 192,359 192,359 - 0 - Fed Rev. Sharing - 0 - - 0 - - 0 - Major Streets 630,963 630,963 - 0 - Pk & Recreation 71,500 71,500 - 0 - Special Assessments 91,433 91,433 - 0 - 9 148 31,072 27.869 48.016 8,539, 148,013 643,159 37.443 GRAND TOTAL REVENUE 3,171,444 5,248,914 2,077,470 1,014, 5. 27,606 .: 1, COMBINED STATEMENT OF REVENUES AND EXPENDITURES FOR 'rHE five MONTHS ENDED _November 1982 Count M jor St Park & Special Remain- Combined Federal State Y Road Road Cap Proj Rec Sewer Assess Storm Tax Roa ing Budgeted (Memo General Revenue Fund Fund Fund Fund Fund Drainage Balance 1982`83 Only) Fund Stearin Street Fund OPERATING & CAPITAL EXP 1.1 Police 693,641 1,109,118 415,477 415,477 1.2 Finance & Records 191,142 307,241 116,099 116,099 1.3 Municipal Court 15,414 27,004 11,590 11,590 1.4 Library 89,106 154,290 65,184 65,184 1.5 Social Services 20,555 23,500 2,945 2,945 2.1 Public Works 2,061,058 2,573,650 512,592 512,592 2.2 Planning & Develop. 152,775 240,975 88,200 88,200 3.1 Mayor & Council 10,056 17,869 7,813 7,813 3.2 City Administration 82,777 137,874 55,097 55,097 4.1 General Government 145,142 322,152 177,010 177,010 Sub-Total 6.1 All Contingency General 44,005 44,005 - 0 - Sewer 12,858 12,858 - 0 - St Tax St 22,794 22,794 - 0 - Fed Rev Shr - 0 - - 0 - - 0 Major St 7,2' 7,276 - 0 - Parks ill 7,250 7,250 - 0 - Parks #2 7,250 7,250 - 0 - Road Fund 4,170 4,170 - 0 - Co Rd Maint Capital Projects LID's L922,aaa) _ 923,265 - 2.,644,389, ,,019,661_2,375,272 1,452,007 r. t 111 Vr AAL COMBINED STATEMENT OF REV&NUES AND EXPENDITURES FOR THE five MONTHS ENDED November 1982 Remain- Combined Federal State County Major St Park & Special ing Budgeted (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess Storm Balance 1982-83 Only) Fund Sharing Street Fund Fund Fund Fund Fund Fund Drainage OTHER EXPENDITURES PB trans to Gen Fund ( 575,952) - 0 - 575,952 66,432 83,461 13,285 127,976 70,930 5,619 186,906 21,343 Other trans to GF Trans to other Funds Use of Money/Prop 10,525 Interest Exp ( 10,525) - 0 - 10,525 Debt Service 32,795 Pmt - Bond Princ. 47,000 79,795 32,795 28,125 Pmt - Bond Interest 51,333 79,458 28,125 Unapprop Fund Balance 70,000 70,000 -0- Total Other Exp (419,144) 229,253 647,397 66-412 X3-61 11,285 _L L.U6_ 70'910 �3-- 32 83.461 13.285 127.976 70.930 _ 5.619 186,906 42/f�ZIO 21.343 TOTAL EXPENDITURES 6 a5, 5,248,914 3 022 1.452.OQ7 66.432- — Current Year Rev Over (Under) Exp iiB ( ) L43Z,�S12)s3$'$ZG)—Z" 2'-1Z'78Z u44+IQ7) .R9p4M�77T7!'^asefRt.:...�•wa..+�nwvm.n:u:".-•.m....nv.:w.m..wsrx..r+..nw:s.n,.rc+.r..e�.•rnna�«...:oru.+.•:z GH..�m v±,.,nw.. w .. COMBINED STATEMENT' OF RLNUES AND EXPENDITURES FOR THE MONTH ENDED November 1982 Combined Federal State Count' Major St Park & Special REVENUES Road Rec Sewer Assess Storm (Memo General Revenue Tax Road Fund Cap Pru Fund Fund Fund Drainage 300 - Taxes Only) Fund Sharing Street Fund Fund 301 - Property Taxes 11,365 11,365 Loaves & Fishes 233 233 TCYS Bikepath Levy 1,749 1,749 302 - Prior Years 2,728 2,728 Loaves & Fishes 21 21 TCYS 418 418 Bikepath Levy 373 373 309 - Other - 0 - - 0 - 310 - FROM OTHER AGENCIES 311 State Gas Tax 24,231 24,231 312 Cigarette Tax 3,362 3,362 313 Liquor Tax 2,084 2,084 314 State Revenue Share 24,611 24,611 315 County Rd Levy 5,842 5,842 316 Hotel/Motel Tax 318 Federal gqRev Share 1,106 1,106 319.1318 State Subs BLCDCer 319.2 Fed. Sub - Sr. Cit.Ctr. 321 County Sub. - USA 322 County Sub - Library 13,1'24 323 County Maintenance - Rep tax 13,124 329 Other - Library 2,305 2,305 330 - LICENSES & PERMITS 331 Bus. Licenses 2,259 2,259 332 Plbg., Heat., Mech.,Permits 3,153 3,153 333 Building Permits 12,596 12,596 339 Others (4,091) (4,091) CUMHINED STATEMENT• Ut RN\'-�JES AND EXPENUI't"ES FOR THE MONTH ENDED November 1982 Special Combined Federal State County Major St Park &Road Road Cap Proj Rec General Revenue Tax Sewer Assess Storm (Memo F end F�n Fund Fund Dra_i_n_a�e 340 - FINES,FORFEITURES & PENALTIES Only) Fund Sharing Stree F nd Fund 341 Court Fines, Forfeit, IDD 4,143 4,143 F350 - USE OF MONIES 1,430 351 Int on Invest - Gen Fd. 2,162 732 Sewer Fund 212 212 State Tax St 109 109 Road Fund Cnty Rd Rep. & Maint 2 Federal Rev Shar 2 4,932 Major Streets 4,932 1,197 Park & Recreation 1,197 2,914 Special Assessments 2,914 Storm Drainage 3,316 352 Int on Assessments 3,316 359 Other 360 - CHARGES FOR CURRENT SERVICES 361.1 Subd. Street Light 355 355 361 Subd. Application 250 250 362 Zoning Application 900 900 2,370 363 Sewer Connection 2,370 4,479 13,042 364 Sewer Service 17,521 322 365 Sewer Permit Inspect 322 365.2 Public Works Gen Fd 874 874 365.4 Chg in lieu of Assess (777) 366 System Dev Charge (777) 200 367 Parks Ill 200 400 368 Parks #2 400 369 Other 425 425 Mme. xe'+aA+a.-w �ncm.+�rta uG+.•wwwr�rraA CONi81NED STATEMENT OF N.L�..NUES AND G}:k'L•!,D1'IUKLS FOR THE MONTH ENDED November 1982 Major St Park & Special Combined Federal State County � General Revenue Tax Road Road Cap Proj Rec Sewer Assess Storm (Memo 380 - FRANCHISE REVENUE OFd Fund Fund Fund Fund Drainage Only) Fund Sharing Street Fund un 381 PGE 382 NW Natural Gas 383 General Telephone 384 Garbage 1,032 1,032 385 MACC - Cable TV 389 Others (Cab & PNB) 390 - NONREVENUE RECEIPTS 391 Donations/Gifts 75 75 399 Others 716 716 Sale of Land 400 - RECOVERED EXPENDITURES 401 Transfers 103,954 103,954 LID Overhead 2,706 2,706 LID Administration (2,706) (2,706) LID Engineering 402 Other Recovered Exp 403 Sale of Bonds 404 Spec Assess Earned 141,219 405 Collect on Assess 141,219 TOTAL REVENUES 396,292_ 177,728 _ 2 24,443 5,951 11,124 4 15 797 17,164. .147.147.44' �' — COMSLNED S'rA'rEMEN'f OF RE .NUES AND EXPENDITURES FOR THE MONTH ENDED NQVPmha 1982 Combined Federal State County Major St Park & Special (Memo General Revenue Tax Road Road Cap Proj Rec Sewer Assess Storm Only) Fund Sharing Street Fund Fund_ Fund Fund Fund Fund Drainage OPERATING & CAPITAL EXPENSES 1.1 Police 75024 75024 1.2 Finance & Records 22084 22084 1.3 Municipal Court 1759 1759 1.4 Library 11745 11745 1.5 Social Services 735 735 2.1 Public Works 104343 104343 2.2 Planning & Develop 17786 17786 3.1 Mayor & Council 1169 1169 3.2 City Administration 9958 9958 4.1 Gen Government 44116 44116 6.0 Civic Center Project 6.1 All Contingency General Sewer St Tax St Fed Rev Sharing Major Streets Parks 111 Parks 112 Road Fund Cnty Road Repair Debt Service Capital Projects LID's 293757 " 291792 5jz41-6— 288719 -- COMBINED STATEMENT OF RE,-dUES AND EXPENDITURES FOR THE MONTH ENDED November 1982 County Major St Park & Special Combined Federal State Rec Sewer Assess Sturm (Memo General Revenue Tax Road Road Cap Proj Fund Fund Drainage Only) Fund Sharing Street Fund Fund Fund Fund OTHER EXPENDITURES 9,532 19,318 - 0 - 18,823 3,989 218 30,731 21,343 PB Transfers to General Fund 103,954 Other Transfers to General Fund Transfers to Other Funds Use of Money & Property Interest Expense Debt Service Payment of Bond Principle 4,349 Payment of Bond Interest 4,349 218 30,731 4,349 21,343 Total Other Expenditures 1081303 9,532 19,318 - 0 - 18,823 3,989 79 _ 288,119 9:532 19,318 - 0 - 18,823 3,989 218 30,731 298,106 21,343 TOTAL EXPENDITURES 690.7 Current Year Revenue125 5,951 (5,699) 166 _1,579 (13,567X1502657)_ (16,864) Over (Under) Expenditures 294 487 110 991) 9 530) 5, MEMORANDUM TO: CITY COUNCIL FROM: PLANNING DEPARTMENT C4®! SUBJECT: HEIDE PARK SUBDIVISION DATE: JANUARY 7, 1983 Attached is a letter to Bill Monahan from Ed Gause regarding a waiver of the fee for filing the Heide Park Subdivision. The Heide Park Subdivision Pre- liminary Plan was approved September 23, 1981 by the Planning Director. The developer made application for an LID for street improvements which was denied by the City Council in October 1982. Mr. Gause sought an extension for the subdivision, but is not eligible because more than a year has passed since the approval. The extension must be filed as a new application. The subdivision plans have not been altered since the original approval. Mr. Gause paid a fee with the original application. The City held the LID application for six months until a decision for denial was made. For these reasons Staff feels the subdivision application fee for Heide Park should be waived. The fee would total $285.00. STAFF RECOMMENDATION: Staff recommends that the City Council waive the required subdivision fee for Heide Park. l +pM BIN O � COY UF FIGARD dwo. PLANNING DEPT 41 A& tt4w Svc ��� �s 0 ®.'e 6w� p (e e r r f r �� STATE OF THE CITY ADDRESS 4 January 10, 1983 Mayor Wilbur A. Bishop 1983 is underway, and 355 days remain in which to provide Tigard with the kind of decisions and leadership that will make this community the one and only place we want to live. This is the challenge that faces this Council as it embarks on its fist meeting of the new year. Beside us stand a capable array of City employees with good, experienced leadership, ready and anxious to face the tasks of the new year that will be put to them. Behind us and around us are nearly 17,500 people whom hold this Council responsible for moving this City forward in a positive manner. There is not seated here at this Council table, -- all of us the elect=d choices of the people --, a Council member who will not perform his or her job as Councilor under the oath of office to which we all have been sworn. Also I am certain that each of us is dedicated to vote our conscience as we see each issue that comes before us. If we all believe this and respect each other's rights to individual opinions, this Council, during 1983, will operate as an effective team for Tigard. — 1 — OEM In . a.viable and vital government, unanimity is not always-_desirable-==BUT as open mind and honest opinions are. With this as a Council' attitude 1983 will be one of Tigard*s best. Before moving our full -attention to the- challenges-, problems -and mew- 'goals ; -facing us.-during, 1983,,--Yet-•-us . step -beck -and -do a--quick--review of--the4many - accomplishments this entire Council can proudly claim for the.-year just-ended. i 1982 started off with a new City Administrator at the wheel of Tigard government. Bob Jean, a- highly professional, -organized and articulate- spokesman, he dealt quickly and firmly with a budget shortfall -of more than $500,000 reorganizing departments and staff and at the same time increasing productivity by 20%. He took charge of the sputtering LID for the improvements along the 72nd Avenue industrial street which will be completed by mid-1983 and will provide a great incentive to economic development in the area and will lead to lower taxes for city residents. It was Bob Jean who alerted the community to the thin ice the people of Tigard were moving onto regards to their future and long range water supplies. As a result corrective actions have been suggested by a joint advisory committee of the City and the Tigard slater District. Additional street improvements during the year totalled more than _S480,000 in street overlays and bikepaths throughout the City and in newly annexed areas. 2 - a ' .ctz.sri-''"-' i�'yram:,-t ra^ .:--•ro i**v•;- t.+,d Y' -mac , .en> 1yd(`+y•Q-4 t rbY r, °`'xt�.7 ;- =-',�k 1Tu 1 5`�s'r-•..}� ::,i''._"+'' t . 2 z' * - . .:+"'.„jy ,.y I h4, es •rtg t' .' "moi { � r ..w�i rYx "' w +�; r ..Y'�. ±r-K'_ �+tii s�.....s _.- -_;- et? eweN 3tfro Q,.. f.,�.. .6.he ; E3Lnti�ally, reser, s.ced.,., 'ctRze:- otd�..fbtas, � Lq-• t e�fSL'�ug �t �°'ity,,- t b .l-" r_- r-,. V.t-4C �✓f s a q :..: Tom,'y ,.+�i�'.r'-P'..'••I 4-a � sY ' .s.•.;'" s 3"° '�`r -'�f.`p t, t ®OP�.Qr JuEtEn3'-�f;i$'h+t4 -�1.st'' a _ bone�rattl$ng sHalnut $trest�rro1ffi SwCa6thq-pss r f s1 F } 41 �Ar �•. " f+ a S ,_ fiasally ycoanee:t'ng✓the Sms�asth surface--a�flainut �treet .re�dy din t&e�C ""� ,Y ^�-f-..f y. -.s i _I.•.3 ¢rPry _,• ."��,� � + .'� 'M rpt G.0 �, s :.- _ _ Y .. _Tigerdg�.�i3.iee�D+apar�ent4 as 77 OR `mdde��our si�igi�an��rprc+grsev' d�'�oas�.tixah �_- - � s:..,., . -.+. r s '.a*mss ....._ -7"zr..c ''iy'-.�,`'I-.r'',y. 1-s_..,.r '•..� ' `�'�`'- � _ .,.s.a N, ill� addoheWaafetfallCity �s�sidentsa ]ace d1vmoiZZ Yiuk�ingt�""°- "'� r'*.. ' I yL•7f-c. i 4 ,t�yr,.,, s, -..-. d^- .� '-f ,., s. _ ,« a '. suCCess+�IteB.e 1r M �� _ y = •�?ar' '- - 4 =+�-. _ _ - _ - __ .r�'f'�_z. T -.- -..s..-4t-,�F'i-3'�t� 95 .• �. -, x wr�L` ,r=- .:� '.ice,^-- _. - - -,. g-9 ro =am=ar$th -two t•search.;dogs; tracking uspectsr,tsearchin Torinsi�ag -- -children"`and:melon$ building searches; ° _ _ F The--motorcycle. program hes :added two motorcycles enhancing service==3n the= City and-reducing traffic accidents through--selective enforcement-;i.-- Our ICRP computer program is becoming_ effective -in crime analysis, crime prevention and in helping make criminal apprehensions;- z L Finally, the Police Department, in cooperation with Summerfield residents, has established an effective citizen-involved Neighborhood watch _Program that will.be a guide for other neighborhoods in-the City. . In the Finance and Records Department, three major LID bond issues were sold } w in a two month period during the waning months of 1952. Great steps were r taken in the implementation and enhancement of the fiord Processing System. R R And the Data Processing Computer System has been streamlined and pew reports added. The Library, although providing a quiet place to read- and -add to its patron•.s intelligence- and enjoyment,' has not been tranquil --or neglectful in its _ 3 - - .t '.h�•ap J{ _ 'L�»�p �uiy��a��. 3' yi t y 'fir x- �, � ^• - �• J. .7...,. .�.• 'N�"'K fid. - Yi..- .. � i .-i ,,a rv�`os i _.y, �,+r .x�- -p ,�'� �y,j + � - �.=per 7 u�� �•?- T�- t'�1-.rte �'f'-°<'.. '1 (� adOji :fi$Srd{ >yComp� 4 a� k .. � � j �eir- .i,[x�''�'+t �y,���'` < 3. .� - '- '�F� >r-w.:'F''c•,--� .-.rc..r' � --„� X"'a+"�" �'� -i s3+ th $ L'Sa.en� 81' - 91. x'' sGryf estv _ ZCZ;: r �� f _ a�rr-r r� ._� -.r.= 5 _ — _x y,1�7F-��-+r.• _ :_ y-V � -Z� - =Pz�tJtglizipg, ats7of the .Planning,=Iiepar en ^�nerg�, atieace, end untol ours= \ �Y tx - = .>•� :. tiror3t .along _with .-:that o£,-xtrt� ua��oluateer� citizens on tine aan3ng a - Commission and the seven NPO•s this - comprehensive plan will hopefully-= represent-the will of the people of ,Tigard.- Additionallg the . Planning ' and Development ; Department - has. put together .-with -- citizen help, a new business. -code &nd :&--new sign code,. .and reorganized--t a _= Building Department into an overall:_p.lanning- and -Development The Public Works Department completed one of its busiest years. In addition to the major 72nd Avenue LID, several other street and sewer LID•s, the massive street overlay and bikepath program, the department was responsible for maintenance of Cook Park where 'many thousands enjoyed picnics, baseball- and soccer over the summer- . months_. The hiring of a new A operations- superintendent and the maintenance of- the other parts and the streets within the City was a top priority. So much for the past year. There were many other accomplishments not mentioned. What is done is done. But what should be exciting are the issues that face the City of Tigard in the remaining 355 days of this Year- For a perspective tonight, let us focus that picture into three frames — LIVEABILITY — ECONOMY -- and COMMUNITY. LIVEABILITY — We are moving close to the most important decision that has faced this community during the past two decades, the approval of Tigard's Comprehensive Plan. Attempting to draw together the wisdom and desires of nearly 17,500 city residents and a few thousand more on our perimeters is not the best way to make friends and endear ourselves to our constituents. But we must bite the bullet and do what we each individually believe to be right. Ir �. We must protect the existing residential neighborhoods and not permit them to be downgraded or to erode their current environment. In order to comply with state dictated density- levels we must see that heavier density is allowed only where it will not impact the current residents. Density should be placed where easy access is to federal, and state highways or adjacent to arterials or major collectors. Transportation mobility is high on the list of creating liveability. Therefore, a number one priority of this City should be the immediate completion of the I-51s "stupid" one and one half mile bottle-neck that forms much of Tigard's northern boundary. The Haines Road and Tigard Interchange, the only four lanes of a six lane freeway (I-5) between south of Salem to the ` south entrance of Oregon's largest city, Portland, must be completed 5 - immediately. Not only has it restricted the liveability and economic #�F development of that area of Tigard, it is an insult to everyone who visits Portland from the south--some 50,000 to 60,000 cars a day. The State Highway Department should be made aware of Tigard's extreme concern. The status of Durham Road must be settled for the balance of this century. This Council has already designated Durham to be a two lane road with a center turn lane. Work on this road to accomplish this end and to eliminate the dangerous dips should begin. Safety of the adjacent residents and Tigard High School students is of the highest importance. Durham Road should not become a bypass between SW Pacific Highway and I-5. it should not become the freeway on some Metropolitan Transportation Plan. Truck traffic should be restricted and monitored. In the same category -- the City of Tigard should eliminate any county or regional suggestions to extend Murray Boulevard through Tigard and Bull Mountain as another major arterial like 217 or Scholls Ferry Road. Any connecting arterial-type plans should be routed west of Bull Mountain to the Shamberg Bridge and thence to SW Pacific Highway in the Six Corners-Sherwood area. ECONOMY -- The City of Tigard and its citizens should be proud of the fact that they have been cutting City taxes for eight years before the Measure 3, tax limitation, ever came on the scene. Tigard"s tax rate was cut in those eight years from $2.53 cents per $1,000 of taxable property to as- low as .48 cents per $1,000. This current year it is $1.12 cents per $1,000 including the senior center levy. During this period of lowering the tax rates in the City, Tigard's population has skyrocketed from 6,300 to 17,300 and has become the 14th largest city in the State of Oregon. it also boasts the lowest tax 6 - . i F; rate of any city of 5,000 population or over, even when compared with full service cities after adjustments for those tax costs are made_ d. i Tigard has responded to its citizens over the past eight years and cut its x taxes far below what the voters intended by their message last November. 4 Now with nearly three times the population and a tax rate cut by more than 2507E over the past eight years, the City of Tigard will be faced this year with a need to find funds of about $750,000 to maintain its present levels of service to its population that has increased by 14,000 people since 1973. The tax rate we will be looking at to accomplish the status quo of service will probably be in the range of $1,25 to $1.50 cents per $1,000 of assessed property value -- about one half of the tax rate of the City eight years ago -- we can challenge any city or government entity in Oregon to match that claim. Economic development can greatly improve the liveability of Tigard if it is carefully and judiciously monitored. By encouraging and providing an atmosphere of cooperation, the City can bring in new business and industries that will help lower the tax rate and keep taxes of Tigard home owners lower. The City's urban renewal program, TURA, can be one of the most positive ways to create economic development of a present less than viable city downtown center into a vitalized commercial center that will help lower taxes to Tigard home owners when completed and will become an area the citizens of Tigard can be proud of instead of apologizing for. This Council has been advised by legal counsel that the tax increment financing of TURA cannot be changed or 7-stopped for the fiscal year 1983-84 (that deadline was December 31, 1982) so that any action by this Council could only affect that form of financing for the yea of 1984-85. Now, with an apparent division of opinion in the community and some strong views on this Council about the use of increment financing for TURA, I would like to suggest a method that would provide the public with the opportunity to fully discuss and then vote on the tax increment method. I hereby suggest that this Council place the question of tax increment financing for TURA on the May, 1983 ballot for the final decision by the voters, but in this interim period the City shall hold two or three public meetings or hearings in April and May explaining fully the methods of Increment financing, the total costs in cents and dollars to the tax payers, the estimated savings to the taxpayer including the lowering of tax rates as a result of the completion of the urban renewal program. This proposal will allow the people to say "yes" or "no" to tax increment. I for one have confidence that the voters will make a just decision. COM14UNITY - Like the psychiatrist has said, one must like themselves first before they are capable of liking someone else. This same advise can be applied to a city or community. We must first have pride in Tigard and like our own community before we are truly able to appreciate the rest of Oregon. To properly frame the community picture I would like to invite those in the unincorporated areas contiguous but outside the City limits but within the general area known as the Tigard Community or school district, to assess realistically their neighborhoods and their environment with regards to urban services today and in future years. - 8 - I would like to invite the neighborhoods of Metzger, Washington Square, south of SW Taylors Ferry Road and east of SW Scholls Ferry Road; the area west of Tigard to SW Old Scholls Ferry Road; the Bull Mountain area south of Tigard; and the Tualatin River area north of the river and east of Pacific Highway to set up their own Citizen's Committees to review the advantages and disadvantages to joining the City of Tigard in a unified self-governing City making Tigard one unified community in name as well as in jurisdiction. The City of Tigard does not wish to initiate any efforts toward this end without first receiving inquiries from residents and property owners in the areas I have mentioned. it is my suggestion that the City staff would respond to inquires and offer help and information on costs, benefits or problems that could arise through volunteer annexation of any areas. It would be beneficial for the people in these areas to analyze the costs facing them under their present conditions and what they can expect in urban services through the •County, through another city, or what the advantages might be in joining the City of Tigard. I believe that members of this Council would be willing to cooperate in this effort if they are asked. Adding to community spirit and pride would be decision on the City's permanent home. Voters, last June and September, were not in the mood to establish roots for the City in the manner that was proposed to them. However, in the December poll they indicated that the City should seek permanent facilities and not continue to lease. The Civic Center with improved library facilities should continue to be reviewed by a citizen's committee and some decision should be arrived at that 9 - will provide Tigard with a civic center that this community will be proud of and one that will be economically more acceptable than the high costs of renting administrative or library facilities. There are many other important projects that will face this Council during the year. They will be brought before us by Councilmembers, the staff and by the people of Tigard. I can assure you that this body - this Council - will consider all issues with open minds and will encourage discussion and comment before this public forum, elected by the voters of Tigard to make the final decision to the best of their abilities. 10 - i J TIGARD WATER STUDY COMMITTEE REPORT TO TIGARD CITY COUNCIL AND TIGARD WATER BOARD JANUARY, 1983 x } YK r. ' TABLE OF CONTENTS . r �r I. Summary. . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A. Supply. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B. Coordination/Cooperation. . . . . . . . . . . . . . . . . . . . . . . . . C. City Involvement— . . . . . . . . . . . . . 2 II. Background. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A. Creation and Circumstances. . . . . . . . . . . . . . . . . . 3 B. Membership. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 C. Charge of Committee. . . . . . . . . . . . . . . . . . . . . . . . . . . ; 4 D. Methodology of Study. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 • III. Findings and Recommendations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 A. Supply. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 1. Projected Water Needs. . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . .. . . 5 2. Sources of Supply. . . . . . . . . . . . . . . . . . . . . . 3. CosLa. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4. Current Status of Supply. . . . . . . . . . . . . . . . . . . . " ' 8 5. Recommendations Concerning Supply. . . . . . . . . . . . . . . . . . . . B. Opportunities for Coordination/Cooperation. . . . . . . . . . . . . . . 1. Findings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 10 2. Recommendations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • • • • • C. City Involvement In Decision-making. . . . . . . . . . . . . . . . . . . . . . . . 1. By Water District Choice. . . . . . . . . . . . . . . . . . . . . . . . . . . ... . .- • • - 11 2. By City Choice. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . Appendix # 1. . . . . . . . . . . .. . . . . . .. . . . . . . . . . . . . 0 . . . . . . . • • I. SUMMARY: A. SUPPLY 1. When the City of Portland accepts and signs a contract with the Tigard Water District, the District will have secured an assured source of water for the next 25 years. 2. The cost of water will increase regularly in the future as more and more Bull Run water is consumed. 3. The Tigard Water District should begin to look immediately for lower cost, long—term, alternative water sources. B. COORDINATION/COOPERATION 1. There are several areas in which the Tigard Water District and the City of Tigard should be working together. 2. The Committee faults both the Tigard Water Board and the Tigard City Council for the existing lack of coordination/cooperation. 3. Proposed areas of coordination/cooperation are included in Appendix #1. C. CITY INVOLVEMENT 1. Based upon the Tigard Water District finally securing an assured source of water, there is, at this time, little need for the City of Tigard to withdraw from the Tigard Water District for purposes of assuring adequate water supplies. 0 i I II. BACKGROUND: i A. CREATION AND CIRCUMSTANCES In May, 1982, the Chamber of Commerce Public Affairs Committee was addressed by an ex—Tigard Water District Board member who expressed concern that the Tigard Water District might not be taking steps to assure an adequate long range source of water for the greater Tigard area. At the next meeting of the Chamber Committee, the Tigard Water District Administrator and two Board members addressed the group and advised them of the Water District's plans. As a result of the meetings, the Tigard City Council commissioned an engineering study by Lee Engineering Company. The Lee Report concluded generally that: 1. Supply and distribution pipelines are good to very good. 2. Storage facilities are good and ahead of schedule as proposed in a report by Stevens, Thompson, and Runyon Engineers which is being used by the Tigard Water District as a guideline. 3. Water pressures and flows for fire protection are adequate throughout most areas of Tigard and assuming continued work, as scheduled, by the District, fire protection will be adequate throughout the District through the year 2000. 4. Water Supply. "The District does not have a committed source of water to meet its long range needs. A decision on long range water supply should be made in the very near future. Failure to commit to a long range need will foreclose many of the present options that may be available. F-ilure to commit to a long range J supply may have serious consequences on the future growth of the City of Tigard." 4 2 - 2 - 5. Water Rates. "The primary effect on the future water rates will depend upon the future supply of water to the Tigard area. It is safe to say that future water rates will significantly increase as a result of the development of future water supplies. " e 1. The Lee Report conclusions on supply, coupled with the City's concerns relating to an apparent lack of coordination between the City and the Water z District regarding each entity's planning efforts caused the City of Tigard to ; publicly question the Water District's plans for long range water provision, t and to publicly discuss takeover of, or withdrawal from, the Tigard Water District. B. MEMBERSHIP Following some heated exchanges between their administrators, representatives from the Tigard Water Board and the Tigard City Council held a joint meeting at which it was agreed to jointly appoint a Water Study 4 Committee. The Water Study Committee was to be comprised of one member of the Tigard Water Board, one member of the Tigard city Council, two citizens R' appointed by the Water Board, two citizens appointed by the City Council, and a seventh member to be selected by the Study Committee, itself. The members a of the Study Committee are: r Water District Appointees Jim Henderson - Water Board Member r Gordon Borgeson - King City Resident Board Member Metz I' Ray Pirkl Metzger Water Board Past g Council Appointees Nancy Stimler - Council Member Martin Hill - Past Manager, West Slope Water District Bruce Clark - Past Administrator, City of Tigard Committee Appointee p Clarence Nicoli - Past Tigard Water Board Committee - 3 - MAE C. CHARGE OF COMMITTEE The Committee's specific charge was "to study and make recommendations on the following topics: "A. In what areas can the City and the Water District work together to jointly reduce costs and/or reduce or eliminate duplication effort (e.g. : equipment, personnel, facilities, mailings)? "B. In what areas and to what degree can the City of Tigard become involved with the Water District decision making (e.g. : legal aspects, operational aspects, costs, timing)? "C. Is it feasible for the City either now or later to take over and operate all or part of the water system (e.g. : legal aspects, operational aspects, costs, timing)? "D. In addition to these topics, the Committee may review other related topics that it may feel are important after receiving concurrence from the City Council and Water District Board." D. METHODOLOGY OF STUDY Early in the , study, the Committee determined that the basic question upon which other issues rested was that of an assured, adequate, long range supply of water. From the citizen point of view, securing an assured source of water is more important than whether the Water District or the City is the water purveyor. For this reason, the Committee determined to deal with the question of supply first, then to deal with questions A, B, and C. MORI III. FINDINGS AND RECOMMENDATIONS: A. SUPPLY 1. Projected Water Needs - - Water consumption needs are projected as follows : YEAR AVERAGE DAY DEMAND MAXIMUM DAY DEMAND 1980 2.6 million gallons 5.5 million gallons 1985 3.1 million gallons 8.0 million gallons 1990 3.5 million gallons 9.0 million gallons 1995 3.9 million gallons 9.8 million gallons 2000 4.2 million gallons 10.5 million gallons Maximum day demand, by definition occurs one day each year. Water demand on the remaining days is less by varying degrees. 2. Sources of Supply - - At the onset of the study, the following options appeared to be available to supply water to Tigard: a. District owned wells -- 1 million gallons per day b. Lake Oswego -- varies r C. City of Portland -- 20 million gallons per day d. New possible sources -- (1) Ranny wells on the Willamette River (2) Direct treatment of Willamette River water At that time, the Tigard Water District purchased most of its water from Lake Oswego on a daily basis (i.e. no contract guaranteeing delivery of water) with backup from Tigard Water District wells and from the City of Portland under a ten year contract bearing a 1987 expiration date. The Portland Water contract contained a provision for interim renegotiation in 1982. During the first five years of the Tigard Water District's contract with Portland, several important trends emerged. Water purveyors in the Metropolitan area realized that the quantity of water was finite and that existing delivery systems in many cases were inadequate to meet future needs. .. Also, most purveyors were buying water from Portland but under a variety of costs and conditions and did not have a voice in the management of the Portland supply system. To the credit of Portland, these inequities were virtually eliminated by the creation of a Water Manager's Advisory Board. However, the previous circumstances had soured many on dealing with Portland for water (i.e. : Beaverton bought into the Trask-Tualatin system owned by Hillsboro and Forest Grove) . The new Portland 25 year water contract was negotiated by the Water Manager's Advisory Committee and all potential Portland water users were given a signing deadline of June 25, 1982, to decide whether to buy water from Portland or 'look elsewhere. This deadline was fast approaching when the water issue came before the Tigard Chamber of Commerce. The concern was expressed that if the Tigard Water District did not execute the contract with Portland, there would be insufficient water available for long term needs of the City of Tigard. When. the June 25th deadline for the Tigard Water District to sign the contract with Portland passed without execution, the City of Tigard obtained a six month extension for the City of Tigard to execute a contract with Portland. This extension was exclusive to the City of Tigard. In November, 1982 at the request of the Water Study Committee, an additional three-month extension of the signing deadline for the City was requested and granted. This second extension to the City of Tigard expires in March, 1983. In the interim, the Tigard Water District and the City of Lake Oswego commissioned a study by CH2M Hill to evaluate Lake Oswego's water system to determine if Lake Oswego could provide for Tigard Water District's needs through the year 2000. This study, originally due in November, was provided to the Tigard Water District just prior to its December 14, 1982 meeting. While the Water District was waiting for the CH2M Hill study to be completed, Tigard Water District officials also approached the Portland Water Bureau's Water Manager's Advisory Committee who in turn recommended to the City of Portland that the Tigard Water District be allowed to sign the • - 6 - standard 25 year contract, despite the passage of the deadline and, without financial penalty. On December 14, 1982, the Tigard Water District Board officially received the CH2M Hill report regarding Lake Oswego's capability to provide water and signed a 25 year contract with Portland for 5% of Tigard Water District's historical usage with an option for additional water when needed. The supply question can be summarized, at the time of this writing, by noting that the Tigard Water District is continuing to purchase the majority of its water from Lake Oswego without benefit of a contract and has committed to purchasing a percentage of its water from Portland under a 25 year contract. 3. Costs - - The existing or potential sources of water have different cost associated with each as follows: a. District Wells - Three wells produce approximately 1 million gallons per day at a cost of 8¢ per 100 cubic feet. Expansion of this source is not feasible due to a "Critical Ground Water Designation" by the State Watermaster. b. Lake Oswego - Lake Oswego currently sells water to the Tigard Water District at a cost of 31¢ per 100 cubic feet. The CH2M Hill report indicates the need for some capital improvements in order to maximize the amount of water available for sale to the Tigard Water District. Costs of Lake Oswego water will increase, however it is expected that this source will continue to be less costly than Portland's Bull Run water. The CH2M Hill report clearly shows that while LakeOswegowill be able to provide most of Tigard's water needs during the wet months, peak day demands may not be met as early as 1983. Lake Oswego's plant is capable of producing a maximum of 16.1 million gallons per day assuming there is that much available in the Clackamas River when needed. While none of the studies 7 - reviewed by the Committee dealt with other Clackamas River users, the Committee has received testimony which leads the Committee to believe that upstream users, with senior water rights, may require more and more Clackamas River water to handle projected growth, thereby diminishing the amount of surplus water actually available for Lake Oswego to sell to Tigard Water District. The impact of this conclusion is that the Tigard Water District may have to purchase Bull Run water in ever greater quantities or find other sources sooner than the CH2M Hill report projects. Bull Run water taken into the Tigard Water District at Bradley Corners, currently costs 63V per 100 cubic feet and will rise to 719! per 100 cubic feet on April 1, 1983 with a further increase scheduled for July, 1983. Hence, the Bull Run water system, while having adequate supplies for Tigard Water District's long range needs, is clearly more expensive than Lake Oswego's water. The Ranny well proposal for location on the Willamette is the most costly proposal and in the Committee's opinion is, therefore, less desirable at this time. The concept of development of a treatment plant to treat water taken directly from the Willamette River was not studied sufficiently by the Committee to assess potential costs. 4. Current Status of Supply - The Tigard Water District, at the time of formation of the Water Study Committee, had five years to go on a ten year contract with Portland for back-up water to supplement its purchases on the open market (Lake Oswego). As the deadline for signing for long-range water from Portland passed with no contract execution, the City of Tigard secured rights to sign a contract to secure Bull Run water in order to protect / the citizenry of Tigard from possible future water shortages. {` As of this writing, Tigard Water District is executing a 25 year contract with Portland which allows for increasing purchases of water as less - 8 - Y� .Y f: 5 T. and less water becomes available from Lake Oswego. This approach allows the Tigard Water District to purchase less costly Lake Oswego water while available and to supplement this water with more expensive Bull Run water. The net effect is the lowest cost of water, given the options available to the Tigard Water District at this time. Of paramount importance to the Committee is the fact that the Tigard Water District will have an assured long term source of water which was not the case at the inception of this study. The Committee feels, therefore } that the major concern upon which the City of Tigard considered withdrawing from the Tigard Water District can be satisfactorily resolved and that withdrawal from the Tigard Water District is not necessary to assure adequate water supplies for future growth. 5. Recommendations Concerning Supply - The CH2M Hill study clearly shows that the Tigard Water District can have an adequate source of water through the combined sources of Lake Oswego, Portland, District wells and storage. In order for Tigard Water District's residents to continue to enjoy long term low-cost water beyond the year 2000, the Study Committee s 4 recommends that: a a. Tigard Water District begin immediately to look for E F alternative long term low cost water sources, study all a options which may be available, formulate concrete plans to E E obtain that water, and put the plans into action so that by the year 2000 the solutions can be placed "on-line". b. Tigard Water District establish a firm contract with Lake Oswego for their surplus water as soon as possible. The CH2M Hill study shows that adequate water is available to • meet moat of Tigard's, needs, at least to the year 2000, but no contract exists which would assure Tigard Water District of o - 9 - that water. While correspondence from Fred Mathias of Lake the subject of a firm contract still Oswego appears favorable, needs to be resolved. B. OPPORTUNITIES FOR COORDINATION/COOPERATION 1. Findings - - the Committee has not been advised by any member of the City of T;_gard or the Tigard Water District as to why r ious issues has not been greater. There coordination/cooperation on the obv r does appear to be consensus by both entities that greater coordination/cooperation could be of benefit to the patrons and taxpayers of Committee's conclusion that the lack of the respective agencies. It is the coordination/cooperation is the result of no pressure to do so from either elected body and is in part a result of the personalities involved in • administration. As a neutral party, the Committee has requested and received from both entities a listing of areas where mutual activities could benefit each and this listing is attached to this report as Appendix #1. It is the responsibility of the elected members of each entity to direct its personnel to overcome any personality obstacles to these cost saving proposals. The major areas that should be addressed are: a. Growth planning for public improvements b. Joint use of labor C. Joint use of equipment d. Joint purchasing of equipment and supplies e. Joint billings, word processing and computer operations 2. Recommendations - - The Committee recommends that the items listed above be addressed through the establishment of regularly scheduled on-going meetings between the two entities' staff and elected officials. The Committee further recommends that qualified volunteers from the �� - 10 - private sector be recruited to provide assistance and expertise in such areas as purchasing procedures and integration of billings. C. CITY INVOLVEMENT IN DECISION-MAKING 1. By Water District Choice - - The City's involvement in Water Board decision-making can only be that which the Tigard Water District allows. By this, the Committee means that there is no legal provision under current structure for a City Councilperson, or any one else, to obtain a vote on matters before the Water Board. This does not preclude cooperative efforts between the two entities as recommended in item B above. 2. By City Choice - - The City has the legal authority to withdraw from the Water District and create its own water department. This option could result in a re-merging with the portion of the District still existent (outside of City limits) which would give the City a direct voice in the management and distribution of water. This option is fraught with unknowns such as how a division of assets would be accomplished and all of the actions would be subject to a referendum by the electorate, the results of which cannot be predetermined. Because of these unknowns, the cost benefits to the taxpayer are uncertain. The Committee feels that the various possibilities are beyond our ability to project and that based upon the District's securing an assured source of water, there will be little need for the City of Tigard to withdraw from the Tigard Water District for the purpose of assuring a long term water supply. c , I tdovember 4 , 1982 C1W OF T16 WASHINGTON COUNTY.OREGON Jim L . Henderson Black & Company, Inc . One Southwest Columbia Street Portland , Oregon 97258 Jim: The following is a list of those areas where I think some investigation should occur in order to help the Tigard Water District and the City of Tigard function more efficiently and better serve Tigard area .citizens. Obviously, our areas of service do not coincide and to that end , I think the following areas are ones where we can jointly cooperate to our mutual advantage and not to the detriment of either entity. In the area of customer accounts , I believe we should take another look at joint billing. I would suggest an approach that might be taken if either the Water District or the City of Tigard were looking for an outside service to do the billing but look at our own equipment. Administrative Assistant Joy Martin is the person in our organization best suited to discuss responsibilities. In the area of equipment and materials , I think we have the greatest opportunity to be more efficient in serving the best interests of our community. I would -suggest first a consideration for joining and participating in the Washington County Equipment and Services Exchange Agreement. The City and the Water District should at a : inimum exchange equipment inventory lists and rental rates if established. We should investigate joint inhcjse maintenance of equipment, both preventive and repair. We should exchange specifications and coordinate new purchase schedules prior to a final budget. Ultimately, we should consider a joint fleet management concept to include routine maintenance and operation and replacement/depreciation schedules to help level our budgets and prevent the feast or famine syndrome that occurs when major equipment purchases are required. Finally, in the area of engineering, we should consider sharing a drafts person for the purpose of records keeping mapping and small projects. We should put more effort into coordinating design location, trench backfill specifications and needs pavement trench patching and continue to exchange - 12 - i_ 12755 S.W. ASH P.O.BOX 23397 TIGARD, OREGON 97223 PH: 639-4171 November 4, 1982 Page 2 annual improvement and maintenance and operation schedules. In the areas of equipment and engineering, I would be the initial contact person for now. I expect to hire a Public Works Operations Superintendent in November or early December to be in charge of, in part, our equipment management. Jim, I know this is sketchy at best. However, I think a concerted effort at some routine meetings between the people in our two entities can' t :yelp but spawn new ideas if we can just get some basic programs working. If you need me to expand or help in any manner, please give me a call . Sincerely, Frank A. Currie, P.E. Director of Public Works cmv 13 — a T I G A R D WATER DISTRIGT 8841 S. W. COMMERCIAL ST. TIGARD.OREGON 97223-6290 PHONE (503) 639-1554 November 9 , 1982 James L. Henderson Joint Water Study Committee Tigard, Oregon 97223 Re: Coordination and cooperation betwoen city of Tigard and Tigard' Water D'istr�et; improvement areas Dear Jim: The Director of Public Works, City of Tigard, letter dated November 4 , 1982 has been reviewed. (copy attached) . a Some degree of coordination and cooperation exists today between the city of Tigard and Tigard Water District. This can be expanded upon easily in some areas, but difficult to achieve in others. Prior to delineating specific areas where improvement can occur, a brief review of the differences between the two public bodies is considered appropriate. Some of these differences are: a. City employs 70 persons , including 30 policemen while- TWD has a total of 11 employees. b. City employees are unionized; water district personnel are non-union. c_ TWD performs all of its own construction work, including pipeline installations, excavations , etc . City does no construc- tion work and is, primarily, a maintenance facility. As a result, water district personnel can and do command higher wages than city counterparts . d. TWD pays no rent on its administrative offices; city pays high monthly rent for its offices . e. City relies upon tax revenues to fund its operations; TWD uses income from water sales and meter installation fees . - 14 - s James L. Henderson ` November 9 , 1982 z f. TWD installs and maintains water meters, reads same bi-monthly, and bills according to water consumption, meter size, and special assessments for fire sprinkler systems, pumped systems, etc. District serves 6 ,700 meters (accounts) , including all of King City, the Bull Mountain area, and 80`k of the city of Tigard. City performs very little maintenance on its sewer system; there are no meters to read or maintain. Billing is accomplished quarterly at a flat rate. City serves 4 ,100 accounts, about 80% of which are within TWD. g. TWD performs all engineering and related work for con- struction projects. City does very little engineering work and relies upon outside consulting engineers to design streets, sewers, etc. There appears to be three (3) general areas where. efficiency could be improved and should be examined further. These areas are listed in Mr. currie ' s letter . These are: a. Joint billing of water and sewer service. b. Engineering and drafting. C . Joint use and maintenance of vehicles and equipulent. Joint billing of water and sewer service. Both entities have computer systems on board . The retaining of an outside agency to perform this work would be unwise and wasteful. Metzger Water District tried the use of an outside agency for its billing and were very disappointed and dissatisfied in the results , both in cost and efficiency. Sewer billing at a flat rate is a simple operation. Water billing, on the other hand, is fairly complicated because of the variables that must be inserted into the system. To add sewer billing to the district' s water billing would be a rather simple task. Conversely, to add water billing to the city' s computer would take a major renovation and extensive training by city employees . - 15 - r James L. Henderson November 9 , 1982 As a fundamental issue, one agency should be in charge of billing if joint billing is to be* employed. To intermingle responsibilities in this area would be chaotic. The city uses bulk l.st class mail in sending its bills to patrons at 17(� per letter. TWD uses postcards at 11,� each. City could save about $2, 800 annually in postage, alone, by combining with TWD on billing. TWD would require another girl to perform the additional function of sewer billing, posting, and collection. City' s computer storage and memory could be used for other required operations such as police records, investigations, etc. TWD has no bad debts , and all are collectible, because the meter can be turned off and not turned on until all payment is made. City must place liens on property for non-payment of sewer bills. Joint billing would preclude the city from having to take this expensive and time-consuming measure to collect just dues . Engineering and drafting. Engineering functions and responsibilities are so vastly different between the two entities, as presently practiced, that no joint sharing or savings can be envisioned. Design location of public utilities is well-established by existing rules and regulations ; i. e. water mains are installed on the south and east side of the street and sewer lines are, generally, installed near the middle of the street. Trench back- filling and blacktop patching is in accordance with standards established by the governing body. Coordination is already being effected in these areas. Perhaps some drafting duties could be combined. However, at Tt,M, the engineer also performs most of the drafting work. A part-time draftsperson is hired one day a week, as required, to update intersection maps and the master map. Minimal savings would accrue in this area with' joint opera- tions. - 16 - t i l r- r James L. Henderson November 9 , 1982 Joint use and maintenance of vehicles and equipment. On the surface this appears to be a great idea with possible s substantial savings, but there are pitfalls all along the way. First, a successful program is only as good as the maintenance performed on the equipment. This requires that only one entity be in charge of the operation with authority and responsibility $ to govern the program. Secondly, it is mandatory that each vehicle and piece of equipment be assigned to one individual for responsibility and maintenance. The Washington County Equipment and Services Exchange Agree- ment (copy attached) appears to be a good basis for utilizing equipment and services of others in exchange. (Not between county and water district, but between city and TWD) . of paramount impor- tance and workability of this program is the requirement as noted in paragraph 2 of the Agreement that the owner ' s operator shall accompany that piece of equipment and only tha operator shall operate it. 4= With a very limited work force, it would be very difficult for TWD to spare a piece of equipment with operator on too many ' occasions during the year . TWD does not purchase equipment or vehicles that are used infrequently or seasonally. That type of equipment is rented, as required. The equipment on hand is performing work on a daily basis and is not readily available to other entities for their use. Although construction equipment is similar in appearance, both entities perform different functions with its respective equipment. is one area where joint use of equipment might be bene- There ficial to bis parties.-- that is lawn-mowing equipment. The city maintains parks while the water district maintains reservoir sites . An exchange of equipment (with operator) for these tasks may result in savings to each entity. A joint common motor pool for use and maintenance of both entities is deemed impractical and many years in the future, if ever. To establish cost accounting and management of vehicle use and maintenance under two different governing bodies would be ex- tremely difficult. Even under one governmental body, it is an impossible task to separate, accurately, charges to sewer, water, parks, streets, etc . There would be constant controversy under joint ownership and use. r .W - 17 - P ' t James L. Henderson November 9 , 1982 In summary, .implementation of the following specific areas of coordination and cooperation could prove beneficial and result in savings to the common tax payer; a. Joint billing of water and service by TWD. b. TWD utilize city' s draftsman when required . C. Execute an exchange agreement similar to Washington County' s plan, with particular emphasis on park maintenance -equip- ment. The water district stands ready to implement any of the above described issues after more detailed discussions with representa- tives of the city. T. Sincerely yours, Robert E. 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IC 1 :,_. n � � s � 11� I�111 11� 1 �C 1... h et P-14 lule 11 Il .►. -utructio 3chec Shelf by Dept. & struction Date HIM ■ i t qove --LIP'll Ill 1.111 1 _qjLd r�Anot LA--- L going NIP 71 7777777 1 1 "A ovc rsi 1fd- Anpr)&I (� �pa5es �-35� ..._ r IIII1F IIIIIli ilt'llr rII e!7 iII IIgIIl lil 11r Irl Y rD fji Ilf III IjT rj III lit 1 1 r i i 3 f 1 6 8 i 1 Imo) t 9 t C �_) I ! ! l �ir�'llitl( 1yni�tlt�ut�ill�.ift'thilll�litJii'(ift�rlt�'lt�tlt�ilijlirlytjtlt — w NOTE: IF THIS MICROFILMED 3 5 6- - 7 8 9 0 !I 12UL DRAWING IS LESS CLEAR THAN - THIS NOTICE. IT IS DUE 70 THE QUALITY OF THE ORIGINAL IMIZ DRAWING. O}E fit BZ LZ 9t2 52 b2 E2 22 IZ OZ fit 91 LI 91 Sf_ bl EI 21 -11- 01 5 9 L 9 5 t, E -2 dr97iiNjliN�I111ji111�I1111�HH�77tHHfl{p}! _ _ IIIIIj1y11111 ' " ' "ARCH 19 9 0-=� CITYOF )iG;A - _ DEPARTMENT POLICE WORK PROGRAM �J I` DEPARTMENTAL gPR0JECT/ACTIVTTV FY 82/83 � rrDIVISION/SECTIONMANAGER CHIEF ADAMS JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 1. ADMINISTRATION (1.1.1.) Routine Dept. Administration Personnel Management ----- --Qtly ul- (Gaal tting)--- - Qtly uling (Perfo--e)--_ -Qtly Sch (Ebalua41onion) tly SchFd irg Budget Management ---- ---- ----- ---------- Control Budget TPOA on tract Un er Negotia ion ---------- ---------- --- ---- Purchasing Schedule Purch se Schedul Plan Replaceme t Vehicles __n- -- ___ Rou ine Purch Budget Development Publi Safety Po icy Altern tives __ Bud et Hearin ___ ____ Training Schedule - Polic /Fire Cros Training Ongoing egional an Academy T aining - __ _ _ •INew Program Development ICRP n47ordPr cessing ar eting Specific C imes - Com unity Crim WatchPolicy Management Ongoi g _ Comma d AideA10 gOngoing_- - -- ------arming (C.C.P. & C. Ed.) T & C Day CO.mmu ity Crime atch T eft/Bur la Preventi n Dru Pro rams - ---- Internal Affairs _ Ongoi g Review o _Policy Cc pliance__ Staff Insp ctions ____ Compla nts_ ___ __ Performance Review Mo. Mo. Mo. Mo. Mo. _ Mo. Perfo Ice Mo. Mo Mo. Mo. Mo. Vacations --- --- ---- ---- Summe Jacations Hunt ng Holida s --- - -- --- --- ----- -- -- -- acations -- --------------- ---- 2. PATROL OPERATIONS (1.1.2.) Quarterl Rotation Quarter y Rotation Quarterl Rotation Routine Patrol Operations Theft/Burglary Emphasis Traffic Emphasis -'---- -- P _ Summe Volumes Wiq r Weather cidents ----- ---- Vacation Checks --- ---- ----- ---------- Summe Vacation ---- ----- --------------- __----- Holi ys/Winter i ration ---- Court Work Load ----- Training _ Qtly '-- -Roll 1-R oral Qtl F' Advafflcers _Qtl, `- -Cri pre_ tion Qtly F' _ Camnnity ucation Tactical Assignments �xmer es/R 'oral nced Narcot' Task Force Winter ies/Theft egional __tics Task F_o ger ges-- Vacations Summe Vacation Hunti Watch Caamnd and Administrative Comma d Ride Al ng, Directe I Traffic a d Crimina Patrol As ignnent and Supervisio Product vity Circ es 3. INVESTIGATIONS DIVISION (1.113.) Annua Rotation Investigati e Trainee Routine Investigations - Theft/Burglary/Robbery Summe. Vacation Fraud ------ - - ---- -- Holiday & Win-- ter igration Th ft & Burgl ries ------- --- acations - I - ----- --ape/Other Sex Offenses ----- --------------- Case-Supervision Administrative ---- ---- ----- ---- -_- -_-_ Training - Ong in Regional d Inservic Vacations --- -- - - Vacat'ons ----_ _______ Holidays _- - acations 4. SUPPORT SERVICES DIVISION Quarte ly Rotation Quarterly Rotation Quarteray Rotatioi. II Disoatch AL Records Clerical Support Word rocessing Training Word ProcessingjOperation ----� Property and Evidence Aucti n I - ' Section -- - ----J----- ----J-----I----- - Auction Mar�agerx�t&P.dministrati � Training / ^JT -- -' Vacations Summ Vacation Holida sl Vcaticn's rt+�+f►')p+i+l!�+I+�!I+�+IPJ+O! +1!�fl+'+1t�lli tetjtjt i'Tr)T(T �rT+ I!I)p(if)Ifjrf IIII I-j) !11I1It Ifig Will t 1ttrPI!I°I!,°JiI!I!1!t1(iI!+!I){+t+'!f!I!I'I+1!I!1!�!I!I!!�f!'+I!I!�!�+�F!! NOTE: IF THIS MICROFILMED - i 2 3 4 _ 5 6 7 8 9 O II 12'E DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS DUE TO THE QUALITY OF THE ORIGINAL .. DRAW ING. OE 6Z @Z Lz 9z SZ Ire Ez z2 IZ Oz -6P 81—L( 81 .-Sr bl Et- zt._._11 ._01 -g 8 It- 9 S -E_ z tn°Cwdnu�+athw�+!ul+x+�nuiru_antllgl11tt61'.![i9�44a�+!!!!s°!+ +�LILntr!n !!�iii��rp liltMARCH 71 d - -- --- yy C11YOF IiGARD - DEPARTMENT POLICE T90RK PROGRAM DIVISION/SECTION ADMINISTRATION FY 82/83 MANAGER CHIEF ADAMS PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN I FEB MAR *APRMAYJUN Routine Dept. Administration Ongoi g Daily Ac ivity Annual R ort Response o Personnel Management Qtly. S heduling Otly. cheduling Qtly. cheduling eduling Personnel Otly. Performance Review Review Review RBudget Management Mo. R ew Mo. ReviMo. Review Mo. Review Mo. Review Nn. Review Nb. Review Review Reviaw NoMo. Review Budget Control Contr ct Negotia ions83/84 Budget Development Pro osed B•d et Hearin s A o tion 82/83 Purchasing Schedule Routi e Purchase - Vehicle pecificati ns - Re la ement Vehi le Purchas n Routine Pu chases Policy Management __Ongoi g Comma d Ride A.10- g Ongoing olicy Revi w and Upda ing __ _ Training Schedule Polic /Fire_Cro_s _Training Ongoing Regional_a d Academy_ raining- ___ _-__ Lt. to FBI Nat'l Aca emy Department Performance Review Mo. Mo. Mo Mo _ Mo. Mo. Mo___ Mo. Mo.___ Mo____ Mo. __ Mo. _ Internal Affairs Ongoi g Review r'Policy C mpliance Staff Inspection omplaints _ _ Operational Planning _ Disas er Plan Up ate _ ___Pers nnel Needs Stork Load rejections Scheduling Assignmen s Planning (C.C.P. & C. Ed.) _ T & C Da s Sa t Town Thef & Burglar Preventio Drug rograms _ -- ---- New Program Development ICAP Word'-Prot ssing Co unity Cri e Watch irected Pa rol on Cri e Targets nd Accide t Location New Program Development --Alarm Ordinance anagement - Work Pro ms ----------- Program Review (ADIUNISTRATION) 1. Patrol Division 1.1.2 _ Divis on Work L d Performa ce Ct nd Cony-ct, n Rate , Enforcem nt Indexes Communit Crime_Wat h, K-9 2. Investigation 1.1.3 _Divis o-n Jork L d Performa ce Cnce Rat s= Investi ative Mana ement Info mation Sy tem __ 3. Support Services 1.1.4 _ Divis on [dork L d Performa ce,- Eviden a Manageme.t_ Word Pr cessing De elopim nt ____ __ --- ---- ----- - - - Vacations Summer V cations Hol da s (Vacations Specific Program Manage ent: (A tration 1 .iICAP Management Syste Operation 1 as per S ecifrds __ICAP Progress Report Mo Mo. jApC oo. MoMM_� . o ICAP Evaluation 0tly. erformanctance Annual Ev luation OtlV. Per ormznce Department Image Enhancement: Routi e Inspect-oniate Su ervision Assure Hi h Quality ervice Del very to Citizens Devel p-Confide ceens Thr ugh Demon trated Per rmance and Citizen In olvement I Productivity Circles Mo. Mo. I o. Mo. Mo. Mo. Mo. Mo. too. Mo. Mo. I � ______ _ �•:-----amu..=-�;;,...�-:_..�_ � - „,_,,,. _ , rda�l�atr;r�rlrErirOrialrl!jrar,�lla�lrlrlr9a111101]ITIIT ►j rf P rmlalipII irrp-1 111 i11 11fill 1alts nil I11111f {t�r�a afr t,r r,3.a,ara,s air r,r a,s a,r a,a 111 NOTE: IF THIS MICROFILMED - - .t 2 34 -- _ 5 6 7 $ 9 O 11 12 DRAWING IS LESS CLEAR THAN - r. THIS NOTICE, IT IS DUE TO THE QUALITY OF TIE ORIGINAL _ DRAWING. ._---- _,.----_ --- - O£ 6Z 02 ZZ 82 SZ`_ bz e2 ;32i2--oz sr 8�..._Li 91 s(` bi Ea Z� il_._ 01---V 1_6 8 ` —g— S Z any F aaraulnDlauduulurrGaulaii�{sN eros_ -- _ aLa11 O1, -- - CITY OF atG.ARD i DEPARTMENT POLICE I•IORK PROGRAM DIVISION/SECTION PATROL FY 82/83 MANAGER WATCH COMMANDERS I PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN FEB MAR I APR MAY JUN I€ --Qarterl-Rotation-- --G�arterly Rotation (Carter Rotation 1. Routine Patrol Plan ---Office -Discre-- - -- ---------- ---------- ---------- - ---------- --------- --------- Routine Patrol Operation Office Discrete n Patrol Ac ivity --- ----- ---- ----------- ----- erected Patrol-Criminal Assi n d S ecifi ---- --------------- ---- ---- _-B _ p-- d Targeted C aminal Act vity Areas by Watch mmander ---- ----- --------------- ---- --- - erected Patrol-Traffic Assign d Specifi Targeted T affic Acci ent Locate ns by Watc Commander Criminal Investigation Contin ation of ssigned Cri anal Cases Short Te Investig ions, Iden ify Per pet ator_ Arr st Traffic Accident Invest. Aid th Injured, Secure Scen , Detelmin Cause, E once - A tion Court Requir d Court A tendance: unicipal, istrict, Circuit and rano Jury, Preliminar , Miranda Motions Jail Transport — — ———— ————— —— —— ———— ———— ————— ———— ———— ——————— ———— ———— Jai_ Transp rt Prison rs to Jail, Juvenile D tention, ntal Hospi al Assist Public Aid Ci izens in istress_Ve icle Probl ms_ Lock t_ Provide Directions Lost Pers ns, Etc.______ ___ __ Assist Other Officers Cover: Provide then Offices on Hazar ous Calls, Disturbanc s, Crime a d Traffic - ---------- ---- - --------------- ----- ---- oc�e Property/Vehicles Eviden e Collect'on, Lost or Abandoned, Processin and Custod Control- Field -_-- ---- --- ---- ----- ---------- ---- ---- --------------- ---- ---- Interviews Intery"ew of Wit esses and S spected in Targeted Problem Areas-, High Cri final Areas _ Report Writing Collec ion and R porting Per inept Info motion on riminal a Traffic C ses, Other -elant ata Case Preparation - ---- - - ---------- ---- ----- --------------- ---- ---- P Review Cases Sch duled for T ial and As emble Rel ant Evade a and.Witn sses --- ---- ----- ---------- ---- ----- --------------- ---- ---- Special Details C.P._P ,odes, Pr cessions;_T ansport Ev Bence to ime Lab, curity of ignitaries Deliveri s _ Training Qtly F' Roll .-Regional Qtly----Advanced flcers Otly Fireams [r:ne _ tio_n_---Q_tly _--_- C_arsuurity ucat_ion _ Patrol Vehicle Service Inspec ion for S fe Operatio Required Bquipment, Damage an' General Ap earance__________ _ - Vacation Checks Summer Vacation becks Winter M ration an Holidays ___-_ __ -_ acations Office Duties Tour o Faciliti s by Citize Groups=S ecial Ass' nments, A est Staff with Specif c Program; Dispatch Duties Short erm Relie in Commune ations Cen Ir-due to hortages Support S ,vices Per onnel --- ---- ----- ---------- -- - ---------- ---- ---- Patrolman Adminis. Duties Daily nd Monthl Activity R ports (Ong - - Indiv' ual Activ' y Reportin ) _ Vacations Summer Vacations -- -- Hun in -- _Short rm Leave_H)liday and ompensato y acations Watch Commander Duties: (Shift Managers) a. Personnel Supervision Obsery tion and leview of 0 icer Perfo mance, Specific Inst ction and 3uoervision of Varied Functions b. District Assignments Distric #l, 2 and 3 Irl A-igr zt Q ertee lY t D.arter y Assignment C. Directed Patrol Assign. Varied Assignmen s to Target d Problem Ireas, Cri final or Tralffic, as Id ntified by ICAP d. Policy Compliance Ride A on Assure P lac Compliance Remed"al Ac�ion Counseli e. DrIDloyee PerfonancVig e Evaluate Mc./Qtl Officer P_er ponce _ hb.1Qt1 R 'ea %-. a ionsNn./Otey. Rev ew -- ua_tia�s__24_o./Ot_ly. Re ea____ ions f. Special Prrom M3ragerent Burgla y Prevent'on,_Conununi y-Public S fety Ps,_Drug .rograms, Sa ety Towr.g. Nea Prrgam: Crime Watch Program Plan Cazple Identify . bohopds, I tify Per ons, anal Mr t' Regiagl tangs, R--e Persons ' Place, Fo .Up w/Cmm. h. ICAP Coordination' 3. Administrative Duties a. Review Daily Activity Reports Review all Repor ed Generat by Patrol'Personnel r for Completeness and A curacy, Em loyee Peormance E luation b. Monthly Patrol Activity Report Review to Assure Division G is and Objectives ar Reached a d Performan a Meets Id ntified S andards c. Qtly. Dmloyee Evaluation Rept. Identify nd Reward ave Averag Performa ce Cc nsel Those elow Avera e to Imps vePerfor. nce d. Nn. Fleet Naragnt Report Monthl Budget A sessment o Patrol Fle t Operate ns, Cost a d Evaluatio of Fleet eeds in H dget PreT-----d ion e. PersonrelI�velo It Based n_Per_orm nce_Review bove,-I eve op-and_P1 n to_Enhan e Individua Performan e or New ob_SkillDivision Perfonrance Standards- Watch ommanders will Revie Activities i.e., Cr'me and Tra fic ProUlemto Assur Performa ce Standand Goals are Met on a Daily a d Monthly alis f. Crime Clearance Pate --- -- g. Traffic E force e t Index --- - --- -- -- --- - h. Accident aTorcerent Rate ------ -�_-- -- _ __-- _ -- -- -- -- _ i. Traffic Conviction Rate -- -- -------- --------- ----- - --- -- -- - --- --- - -- - --- - -- -- --- - -- - --- - j. Internal Affairs ------ --------- ----------- ---------- --------- ---------- ----------f---------- --------- - ----- --------- --------- PRODUCTIVITY CIRCLES: a. Divisional Mo. Mo. Mo. Mo. Mo. Mo. Mo. Mo Mo. Mo. Mo. Mo. b. Staff Managers M.. M_. M._. Mme,- MO• Mn. Mo. M__- M11 I —• I njnpl ! j I Ifjt-i tri�t(I t{t tfi r{ rf 11t tlf 1{! E{t t{t .fir to.t{t� fr rirlrfr tar rft s11111i rtt}tit efriofr yt yr r{►Is;s tfr tfr eft roe r{s r{s set t{I tfs rft tTt s i'T t s ► I a NOTE: IF THIS MICRDFILMED f__. _...-... �. 2 .3 4 "- _ 5 6_ _ 7 8 9 10 11 12 J . DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS DUE TO THE QUALITY OF TF£ ORIGINAL DRAWING. OE 6a ez LZ-9z—Stz 4a SZ zz IZ Oz 61 EI_--ii g! Sr it e1_ ZI if -ah 6 6 l ._g_.. S �nsrouluulraduul:onitua�au_l�t�s�ssnls4�7ll�t ssr���t- �•�sdf'plss?� Nsa: #t s�asllof t ssEl;s t o f tlsh f000}ffopjfill f. --------- Ma 'Al I&C11 i , f LAM, CITYOF OGARD DEPARTMENT POLICE VIORK PROGRAM DIVISION/SECTION INVESTIGATIONS Iif FY $2/$3 MANAGER DET. SGT. L. BRANSTETTER PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN PRIORITY I INVESITGATIUiS: 1. Homicide 2. Rape ---- ---- ----- 3. Robbery _ ---- ----- -- - ---- 4. Burglary -- ---- ----- ------------------ 5. Aggravated Assault 6. Sex Offenses ---- ---- ----- ---------- ---- ----- ---- ---------- ---- ---- ---- ---- ----- 7. Arson --------- - --- ---- ---- 8. Aggravated Stolen Property PRIORITY II INUSSfIGATIOSS: - --- 1. Aggravated Theft Over$50 2. Auto Theft - -- ----- ---------- -- ---- ---- ---- ---- ----- ---------- ---- ----- ---- ---- -- 3. Assault and Related ---------- ---- ---- ---- ----- - --------- ---- ----- ---- ---------- ---- ---- 4. Forgery and Relates _ __ _ 5. Stolen Property - - -- ----- PRIORITY III INVESTIGATIONS: -- - ---- 1. Theft Under $50 2. Check Offenses 3. weapons Crimes - -- ----- ---- 4. Narcotic Offenses _ _ ---- ----- ---- ----- ---- ----- ----- ---- ---- ------------- ----- ---- ---- 5. Prostitution -- ---- ----- -- ---- ---- ----- ---- ---- ---- ---- ----- ---- ---------- ----- --- 6. Liquor Offenses _ 7. Gambling Offenses _ -- - 8. Vandalism ---- ---- ----- ---- ---------- ----- ---- ---- ----- ---- ---- 9. Other U.C.R. Part II Crime:; ---- ---- ----- ---- ---------- TIES ---- DIVISION 03tV20HR DU : - - 1. Personnel Supervision 2. Case Management/Supervision 3. Policy Compliance -- O ----- ---- ---------- - ---------- ---- in'Performance Evaluation -A-nally _s-r g-n-e- -- ---- ------- ----- ----teb�u�gi-ng:7 -------- --- ---- --- ----- ---- ----- e- --nt ---- ------5. New Program Development I-M TestingP o ram -i-na-1 -e--in- On-- in.6. Training -- ----- 7. ICRP Coordination -- ---- --- -- ---------- ----- ---- ADMINISTRATIVE DUTIES: 1. Review Mo. &Qtly. Reports Nb./Qtly. Moe Mn. Mo./Qtly. Nb. Mo. Mo/Qtly. Np. Mo. Mn./Qtly. Nn. Nb. 2. Qtly. Employee Evaluation Rept. Otly. Qtl Ot1y. Otly. 3. Personnel Development ---- ---------- - ---------- ---- 4. Review Division Performance Nn./Qtly. Nn. -- hb. Nn./Qtly. I✓D. ---Nn. ./Qtly% 2n.-- Mo. Mo./Qtly. Ib. NA. 5. License Application Invest. -� --' 6. Internal Affairs Invest. -- ------ ---- ---------- ---- PRODUCTIVITY CIRCLES: a. Divisional Mo. Mo. Mo. Mo. Mo. Mo. Mo. Mo. Mo. Mo. Mo. Mo. b. Staff Managers Mo. Mo. M`_. Mo. Mo. Mo. MO- Mo. Mo. Mo. Mo* _. M.. �yat7y► ay►gaga agatagr aqa aye a;a tqa a!a tqt t!a 1(t t i t j� ap j!t t f 1 tql Ili III t a t t t�t t a f�D tta t�i ata t�t tt.t aPa Tta a't ttt t�t att a,a aft a!a att rta ataea � •. NOTE: IF THIS MICROFILMED - - - - .t Z 3 4 _ 5 6 7 g 13 10 !! !2',, DRAWING IS LESS CLEAR THAN THIS NOTICE. IT IS WE TO THE QUALITY OF THE ORIGINAL -. DRAWING. OE 6z 8'l L2 92 Sz VZ £z zz iz _0z er e! L1_ gq._ Zq _..I1 - 01_S 9 - -9- 5 _b .__ .£ z ► � E nuroaN6aaalamluu�nutau�Ludwave - L.. ho Wut1W:ElN MARCM f _ 71 " J990 CITYOF iIGARD - DEPARTMENT POLICE WORK PROGRAM DIVISION/SECTION SUPPORT SERVICES li) FY 82/83 MANAGER RECORDS SUPERVISOR ALICE CARRICK PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Routine Support Services Operations: Qtly. R tion Qtly. R tation Qtly. Rotation 1. Radio Dispatching Local/retro 2. Teletype Operation _ Local essa-- atewide Ne work (LEDS ,-National Network (N IC)_ DMV - ---- ----- --- - ------ ---------- - - - -------- 3. Telephone Communications - -- ---- ---- ----- ---- ---------- --------- - - ---- ------ --- ---------- 4. Aid to Citizens ___' _ ---------- - - -- - 5. Aid Other A - - -- -------------- ---- --- gencies _ ---------- ---------- ---- ----- Clerical/Office Duties, ---------- ---- ---- - --- ----- to include: --Master cards typ /filed; Re)orts typed Teleserve Report-Taking; Letter Typed-, Fi ing= Case distribute n; Mail; P ll/File courtlocket ; In stigator's log entree VCR's; g file_mai tenance•, T pe MSR/Cas %Arrest/C tation Log Case Di ositions_; Proper y/evidenc receipts; ype buside s secwrity forms; Rol call; Cas jacket nu Bering; E d of month log/citat' n -- - ---- -- -- --- - ----- -- ------- -- ---- compel ng; Transc ibe intery ew tapes•, omplaint 1 g _ - --- ---- 7. Special Details, to ---_ ---_ _--_ _--- include: _ Applic nt-finger inting; Fe ale prison r search/e cort to ja'1; Trainin coach det it Section Management: 1. Personnel Supervision Ongoin --g------ ---------- - - ---------- 2. Policy Compliance _ On pin ---- ---- ---- ---- 3. ETPloyee Perfonance Evaluatio Annual ---------- ---- ----- ---------- ---- ---- ----- ---__- y as requ ed 4. Training/OJT ------ ------ ------ ------ ------ ------ ----- ------ ----... 5. Review Division Performance Mo./Qtly. Mo. Mo. Mo./Qtly. Mo. Mo Mo./Qtly. .Mo. Mc. M .-Qtly_ o. Mo --- ---- -- --- ---- - - ---- --- --- 6. Scheduling Qtl - --- ---------- ---- Y----- -- -- ---Qtly. Administrative Duties: 1. Property Control Officer __Mainta ns chain f evidence n all prop rty_main ins files or propert receipts; releases 11 Dropert 2. Auction Ascert ins prope ty to be au tioned, an get it re dy to be s ld; prepay s br i der eceipts collects monies and issuer re eipt to -- - -- -- ----- ---- ---- 3. Lgily,Mmthly,Annual Reports --- ---- - 4. Purchasing/Invoice Processing 5• Time Sheets Mo. --- Mo.-- -Mo. ---Mo.-- -Mo. Mo. Mo.--_-Me- 6. Secretarial Duties --Types- etters=m os, direct ves from staff, incl ing all co fidential atters --- - ---------- - -- 7• Secondary Operator/ - -- ---------- ---- --- - Computer/ICAP 8. Word Processing _-- - Trainin --- --- --- --__ _-_ - Operatic _- _- -- +- Vacations: Summer Vacations HOlida s ---- ----- ---- _ Vacations Productivitv Circles: a. Divisional Mo. Mo. Mo. Mo. Mo. Mo. Mo. Mo. Mo. Mo. Mo. Mo- b. Staff Managers Mo. M__. Mo. Mo. Mo. Mo. Mo. I Mo. M__. M_. Mo. Mo. N I1�1+i�t1i9111 1il�tli i+1.�3{I 1111I+1 711'.111 11111ri 7�TjT T�1i$('i 11i 1i D{ il 11C ! I I 1 III t 9 1 6 1 { , I i 1 I'i 116 1!11.111 I 1 illi ! f I t 1 1 I III 7 i I I i 1 1 1 lit �--•_ "`` _ ""'"` . - 9 I t ! n r � � ►a_� + I + , +�,� i ' , 1t'+ , 1� ° t aIIB ' Il1� 10 + � i1 � 111 ) 11 NOTE: IF THIS MICROFILMED (__ ._ ... .I. 2 3 4 _- _ $ - S 7 8 9 DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS DUE 70 THE QUALITY OF Tif ORIGINAL DRAWING. OFFE-SZ 8Z LZ 9Z SZ >Z £Z ZZ 12 OZ 61 81 11 9! Sf ill £1 ZI �1 �4 -6 ® It _-_.S_.__.S iMllilll�tlll�Nll�litl'11111t1ilf31il♦'Ui�tlft� - - -'..--! a IIN 41111, Ar A V% ell 111i 9r __�ML71111990 - - -- i I+IN OF TIbARD DEPARTMENT FINANCE & RECORDS WORK PROGRAM DIVISION/SECTION !J FY 1982-1983 MANAGER DORIS BARTIG PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FINANCE DIRECTOR/CITY REC. Council Support Work Programs Management Team U date Codification Update _ Attv Performance Reviews Enhance Financial Reporting & AccountingSystem Investment/Cash Mgmt. Risk Management o Liabilit _ Fire & Ma ine _ Wo r s Com Bonds & LID Labor Negotiations Vrc L� r/Z°ouncil McT'ta es aetes (h es — — — — —— — Elections MFOA Certification Budget/Budget Control Control a 83-84 ACCOUNTING Enhance Financial Reporting & Accounting System Updat Aas Audits. 0X ®�D®o Routine Financial Accountin lsca Y ar Close/;L ut New FY Data Sewer/Storm/Assess. Billing n Assess Dept. AdministrationEvaluations ®�Ev Budget o ®® o Cash Flow &Management Computer Enhancement Inventory/Fixed Assets SUPPORT SERT)ICES/WORD PROC. Deputy City Recorder Implement W.P. W.P. System Use/programming - & Data Entry Office Manager Department Administration e _m s ®e aluation e ®� o v _ valuations Council Support e .� Purchasing Control Elections Civic Ce ter%,com-ci /charter nes Budget Preparation Assist iPrena a 'o -84 FY RECORDS & MUNICIPAL COURT Processing Citations Night Court:Time *0 e ® —— -- �� ® e e® ® —® e— e 4 e -- r Z Cashiering *Sewer 7. Park Reservations Soccer Dept. Administration. Reorganize Files Enhance Records Mgmt System ' Public Information 1 1n1n Clos Business Tax - Computer Input for Court i Iate rj►1r{I I II111 II Iii{ I11 tjt{r !iIP.T {ti• 1Itt13TtT�t1i1L NOTE: IF THIS MICROFILMED 4 5 1 t6 It 1 t I Ilr I rit7I tI tl1r. a ttit8tIael9I i1 li�t t'r1 ti tlirolli t►ll1 tlttillliti r1 r{r'ti I►zot", ' , DRAWING IS LESS CLEAR THAN THIS NOTICE. IT IS DUE TO THE QUALITY OF THE ORIGINAL DRAWING. ..,- - --_----. - - .i 66 62 6Z LE 9Z SZ- VZ Sz zz IZ oz —6-F-01—ci _9�-5I bI et ZI iI _ 01—6 a _9 S b E Z t +� F �ntruuhlulwdturluuAxrlkntoue�t--- _ I i�il mlim r:: 99%0 <. CITY OF TIGARD DEPARTMENTFTNANrF AND RFUnxnc t . .•, WORK PROGRAM DIVISION/SECTION ACCOIINTTNr FY M2-83 MANAGER f 141 PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN MANAGEMENT SYSTEM 1. STREAMLINE CURRENT SYSTE ` A. Management teams _ Departm tal_class s on-Financial Repor s L B. Productivity Circles C. Cross Training . 2. Enhance Data Equipment A. Accts Receivable a. Sewer/St Drainage b. Assessment i Penalty/Interest B. L I D' S a. Seperate file each district k b. Warrants, Bond Prospectus-close into books f C. Financial_-Repprts a. 2-Statement of Cas & Investments 1 b. 2-Assessment/LID - c. Combine/streamline d. Balance sheet State Rev/Exp e. Summary expense rep D. Documents on Individ- ual ndivid- ual accounts. a. Ledger b. Payroll I EE c. Accounts Payable 3. USERS MANUAL-INTIRE DIV. ---4-- a. New chart of accts. ash Flow 1. Daily Cash Reports. - 2. Collaterial 3. Investments / balance - - -- I-- 4. Balance Sank Statements ournal Entries 1. Transfers Program Budget 2. Sewer/Storm Drain Break- -- -- _ down. I- -- -- - I-- 3. Interest earned TDC 6 LP 4..Municiapl Court -- 5. Street Lighting 6. Misc. - Reconciliation 7. Fiscal Closing - 8. Audit Financial Reports i 1. Monthly _ 2. Special HUD Gra t US Agency State Rev ue Share x 3. Annual - Audit ERSIA - 2 Federal R enue Share s �+. Annual - Council Census Bu au � E _ _ .- :__ - - __— ....__.. -n-—• - ,_^Cary'...... ~�mu9•-- 1 1 --. cumsv---� ..,_.-nmtua -- ._._._ - .-....._-+_ �-��W+t.ws.�+n•,.^..+�+g - -,7 1 !1>'411l41{I1111f11t119j1171111lI1{�Ill!!jl Ill�l(1 1ji�TjT rfrl ,Iij11111T f1 11i !1! Ijl 111 Iif f!! 11{ Iii �i ill Ile 111 111-)11711 111 ill I 1 ►! 1 111 t i I 1 ! Ijl F{{, t l ! 1 ! I , tl� 1i11 NOTE: IF THIS MIICRDFILMED —— J 2 3 4 _ _ 5 6- 7 8 DRAWING IS LESS CLEAR THAN ' THIS NOTICE, IT IS DUE TO THE QUALITY OF THE ORIGINAL - - DRAWING. OE 6Z 8Z LZ 8Z SZ-- >Z £Z ZZ IZ OZ 6{ BI LI-_...9�_ Sf.: ...bl EI Z{.-�II ---0�. 6 ®.. :nlrlNdnu6ull1m1NI111us udu�e�enlin�IMilUltlltutlt�u:lllm a e�v1�m�INaln,dlul( + # lilt d= MUF 1 7 , . o = CITY OF TIGARD DEPARTMENT Finance & Records WORK PROGRAM DIVISION/SECTION Accounting FY Igp�_pq MANAGER Mary Strickland € PROJECT/ACT_TVITY JUL AUG SEP OCT NOV I DEC JAN FEB MAR APR r MAY— JUN Budget 1. Fund Balance/carry over 2. History Data 3. Payroll. Computations f 4. Input new budget MFOA - Back ground material Accounts Payable Payroll 1. Pay changes/new salarie -- -- -- -_ 2. Wh & Benefit Reports -- - -' Cash Receivables Daily cash recei is/post to com utor - balance rea o o axes Sewer Receivables 1 Billin - u rterl Rebills & eturns New Storm Draina e B llin Assessment Receivables Record on Reco d on Ma s Semi Annual Billings __ __ Maps Fixed Assets nnual Phys• ry -- - -- Petty Cash ` Work Programs - - - -- - Yearly daily weekly monthly yearly yearly Supervision Producti ity Circle - Group I formative Meetings Evaluations _ Audit Cindy Randy Formats or annual udit US Agency PERS HUD_ Grant H D Grant Vacations Randy ar Cindy Mar Surgical Leave and Cindy I I E f I � I - VACATIONS/HOLIDAYS 4th LD et. Than, Ch NY L/W t 1► 1 ill II11111 r11 !1! Iti all. Ililtll III I(I T 1Ti.m m ill ll.I(f l i 1f1 1 1111 I ! -,_- � -tiz-,.._.. .. ._..:. „�• ,�..:.: - � I ( ! � � -.}- �. �.. � �. f ' �"1 I ] I 1'. t J�� I L.�.-1 t � II]�i'ItF'il��ll]Ili�illtlli�Ih'Jlllli!]rlilrll�il�Ila]-rll�rll�iltl ill�ilrfi�t'F!! , .�,^-^ •. NOTE: IF goo THIS MICROFILMED ! _.-__ _-...I. Z 3 4 5 g 7 g g p II _.._.... 12 J DRAWING IS LESS CLEAR THAN '� ' IMM AW THIS NOTICE. IT IS DUE TO THE QUALITY OF THE ORIGINAL .. - DRAWING. _ OE 6Z 82 12 9Z SZ OZ EZ ZZ it OZ 6t_81 '� Lf 91 5f y1 61 Z1 if---o --C- ® ( g 5 b E Z I r i � �nuimr�nnlilp�getlsl mlutl] nl�iw rerin dl liiik'Uiliuila��tl�� -I--, �rnruulua ullluu uulirH - -.____ -.—__-- IW111L11111 ' . R11r..A R C ? 19- . _ CITY01- ffFARD DEPARTMENT LIBRARY LP�ROJECT/ WORK PROGRAMDIVISION/SECTION LIBRARIAN FY 19A2-1984MANAGER Irene Erte11 IVITY JUL AUG SEP OCT NOV DEC JAN FEB MAR I APR MAY JUN 1, Administration: Records/Reports L.Bd/MRpt_ OSL t/T.C.C. Management Team Work Programs Plan & De elo Review& R vise Budget Monthly R view _ Check Pro ress — Review/cut acks Deve1A/Pr sent/Aevis 1982-83 ud et Productivity Circles Week1z_ — — Performance Reviews A.L./L. A. Assoc,L. L.Clk. —— — Manage Accts/Pay Bills 2pe_mo Manage Supplies 2. Collection Develo men Plan Purchases For 82-83 Review/cut Review/cu Plan 82 Review & Order Standin rders/Mat' s held fro revious Y Bestsell rs/stnding orders Bestseller Supervise Weeding /stng, ,y Large Print-Managemen ——— _—_——— ——_ Develop Alternate Res urces — 3. Circulation/Reference Desk Duty 6 to 14 his er week Reference Duty 5 to 10 h s er week Statistics Dail - M nthl - An ual 4. WCCLS: Meetings for planning coop. Rpts Autom tion/5- r, Ian Annual s atistics Automatio ? _ _ ) __ 1984 Seria Le —_- In/Out Use Count 5. Public Relations: — — LibraryBoard --------- --------- ----------- -------------------- -------- ---------- --------- ----- ----- --------- -------- Friends of Library --------- --------- -------------------------------- ------------ ---------- ---------- --------- ---------- ------------------ TYPELINE --------- --------- ----------- -------------------- ---------------------- -------------------------------------------------- 6. Miscellaneous: Cataloging Training — Vacation I i I VACATIONS/HOLIDAYS 4th LD 7et. T Ch NY L/W ti I i its sti 111 111 Itl itl Ito It1..119 IIT Itl 1(1 Y t ! t t 111111 �. t �l 1IllT i I 111j, 1 1 i I l-J I l I I r a I r 1 1 -{ t 1111111111-11 �yww..,.-._.. I f 4 i t 0 ! � 1 L ! � ( ( B � 1 T"�I T�I T ry-'J i l�j l I r s T( �� s t l �1 Ill l 1�1 � I t.�! ( t ( 1 � I� I i � -�"'__.'._.� NOTE: IF THIS MICROFILMED I' --- --- -. .t 2 3 4 -- _ 5 C_ _ 'r o 9 0 DRAWING IS LESS CLEAR THAN ' THIS NOTICE, IT IS DUE TO THE QUALITY OF TFE ORIGINAL - DRAWING, OtE SZ 8Z LZ 92 SZ bZ EZ ZZ IZ OZ 61 Sh— Lf — 91 —5� bl EI ZI I 01 6 8 t 9 $ y C Z lw"a e tHl(IIIst11i1�1111(IIII�IIIIIHIIf7U1lOI�EII(tl),tl _ 1111 7 1990 .y w . I CITYOF dGARD DEPARTMENT LIBRARY :. WORK PROGRAM DIVISION/SECTION ASSISTANT LIBRARIAN FY 1982-1983 MANAGER George Anne Clinean PROJECT/ACTIVITY JUL AUG 7 SEP OCT NOV DEC JAN FEB MAR i APR MAY ° JUN 1. Administration: Proceduremanual/desk -------------------------------- ------------------------------------------------------ --------- --------- ---------- ----- Pro activity Circle --------- --------------------- ------------------------------------------------------ --------- ---------- ---------------- Work ----'---- '--------- ---------- ------ WorkProgram --------- ---- --------- -------------------------------- --------------------- -------------------- ----- ----- Per ormance Reviews L. Clk. Management Team --------- ---------- --------------------- ---------- 2. Circulation: Scheduling --------- ---------- ---------- ---------- --------------------- --------------------- ---------- ---------- ----- Supervising Desk Duty (10 to 18 hrs weekly 3. Reference: - - Interlibrary Loan (10 to 15 hrsj weekl Reference Duty (5 to 1.2 hrs werl ' 4. Collection Develo men Review/Select PostPeriodicals --------- ---------- ---------- ---------- ---- ------'-- ----- Vertical File ---------- ----- Donations ---------- Weeding/Maintenace ---------- ---------- - -------- ---------- --------- ---------- ---------- 5. Volunteer Program: Interview --------- ---------- ---------- ---------- ---------- --------- TrainingProgram --------- ---------------------- ---------- ---------- ---------- ---------- --------- -------- -- -- ---------- ----- Scheduling --------- 6. WCCLS• Reference Committee --------- --------------------- ---------- ---------- --------------------- ---------- 7. Miscellaneous: Training Vacation OCLC OL — i i I VACATIONS/HOLIDAYS 4th LD Vet. Th anCh NY L/W 9lItilpI11 ! ! ! tIt1ItI11111111IIiT f i iiTtI.ill It 1 6 1 1 1 1 i f l � III � I 1 I I I I �II l �i) ni PIf I lT 1 rI�T jR� l I I j 1 I I I i��l)Il1llill'�fj°11�°1!�°Ili°�T�rl°IlI1�°1tIli1�°I�°f0�°1°I°113fj1'1j°Itl°jIy°1°tt NOTE: IF THIS MICROFILMED .. IZ .. DRAWING IS LESS CLEAR THAN THIS NOTICE. IT IS DUE 70 - THE QUALITY OF THE ORIGINAL - - DRAWING. c: OE 6Z 92 LZ 92 SZ 1111Z EZ ZZ IZ- OZ -6t—e+--LI - 91 Sf bl EI Z1 11 01 --W- 8 i--_i 5 1"'+a+ v an6nnitullltuluu(uNllu��unluis)niiLlItE» + Il�limbn+ I MARUI _._. _._�_....... . .........y 4 i CITYO� fI(7ARD DEPARTMENT LIBRARY 11 11959 PROGRAM DIVISION/SECTION LIBRARY ASSISTANT -- TECH. SERV FY 19A7-19R� MANAGER Karrin Hawes PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN IFEB MAR I APR MAY JUN 1. Cataloging Processing: I— i =1 Catalog/adjust pre-cat to Supervise Processing Type Catalog Cards Catalog Maintenance: Filing & Weeding ------------------------------------------ ---------- ----------------------------------------------------- ---------------— Shelflist revision (p ject)-------------- --------- ---------- --------------------- --------- ---------- 3. Circulation/Reference: Desk Duty 70 to 15 h weekl ) Reference Duty (5 to hrs week--) 4. Collection Development: Review/Recommend --------- --------- ---------------------- --------------------- ---------- ---------- --- ------ ----'----- ----------------- Maintain Order Fiels --------- --------- ----- --------- --------------------- ---------- ---------- --------- --- Wee Fiction Bindery --------- - -- ---------- ---- -- ---------- --------- Special PBS/Televisio displays --------- --------- ----------- 5. Administration: AcquisitionStatistics ------------------------------------------ -- ---------------------------------------- ProductivityCircle ------------------------------------------ -------------------------------- ---------- --------- 6. Miscellaneous: Training OCL^ Vacation I i I VACATIONS/HOLIDAYS 4th LD et. Than Ch NY L/W I i IR{11-,I>II{1'111 !!1'i{, ,II{t ,lI�1lI.1i1�111 i itl+l�l 1{TjTj71( 1 r 7r'f3� l � { 1�7)!{I II1i T a !1 , � � �_� { I � I�{{t�'II��I![�{Itl{►�l{��,I,I,Irk.,{,I,h�,lrl,1,�,ll'N,�,1,1,{l�,I,�,{,�Il,g,yi�au � � , NOTE: IF THIS MICROFILMED _._ _._.... .I Z 3 4 -- _ 5 DRAWING IS LESS CLEAR THAN I THIS NOTICE, IT IS DUE TO - THE QUALITY OF TFE ORIGINAL _ DRAWING. __ _ _ , OE 62 82 LZ 9Z S2 bZ eZ ZZ IZ OZ 6t @I EI - 91 -Sf' frl el Zl 1! 01 6 8 t _ 9 - 5 b E Z 1 " F �HIr,,,,,111,111�IIIII,U,I„HIIIN�til _ry ! 1! !!1{ �. 19 ( j 1 _ --- -_-- CITYOF MARD DEPARTMENT LIBRaRY _ WORK PROGRAM DIVISION/SECTION !if ASSOCIATE LIBRARIAN FY 1982-1983 MANAGER John Henshell PROJECT/ACTIVITY JUL I AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 1, Administration: Schedule (for staff) MonthlyReport --------- ---------- ---------- --------------------- ---------- ------------------------------------------ Productivity Circle --------- ---------- ---------- ---------- ---------- ---------- ------------------------------------------ - ----- ManagementTeam --------- ---- --------- ---------- ---------- ---------- ------------------------------------------ Work ---------- ----- Program --------- ---------- ---------- --------------------- ---------- ---------- 2. Collection Develo men Children/plan purchas s PLAN REVIEW REVIEW/PL 83-84 review/select --------- ---------- ---------- -------------------------------- ---------- -------------------- organize/weed ---- ---------- ---------- - -' ---------- ------ ---------- WEED --- arge Print -- plan purchases PLAN REVIEW REVIEW/P 83-84 review/select --------- ---------- --------- 3, Programming: Pre-school storytime _ Summerteading program PROGRAMS/ACTIVITIES PLP.NNIN ROGRAM School-age: SPECIAL PROGRAMS Senior Citizen Programs-------- ---------- ---------- ---------------------KCC ---- -------- ------KCC 4. Circulation/Reference Desk Duty (10 .to 18 hp weekly), Reference (5 to 10 hr weekly I 5. WCCLS: Children's Committee ----------------------------------------------------- SUMMER READIIvt PL TNING 6. Public Relations: SchoolLiaison -------------------------------- --------------------- ---------- --------------------------------- Library Orientation --------- ------------------------------------------------------ ----------1 --------- ------- TYPELINE --------- ---------- ---------- -----`---- ---------- ---------- ---------- 7. Miscellaneous: Training AGING Vacation � I i VACATIONS/HOLIDAYS 4th LD et. Th a Ch NY L/W 71°'It►�111i1111111111111i1J11i 111011111111111 1111111 1TFTM 111[111 Ili;1ll ilT11l 111 1�t FII III 1�1 f�l FII !I[ (! t�F 791 l,l 311!II 111 1:1 111 sll 111 lJf 111 ill F'F Ile F9e L6F a�� ,�+ a^ l 2 a I 4 I s ') � fi I ► 1 a f' ) 0 1 .� 1 1 i I t i t s NOTE: IF THIS CLEAR :____ 7 $ 9 0 11 12 J � DRAkING IS LESS CLEAR THAN THIS NOTICE. IT IS DUE TO TrE QUALITY OF ThE ORIGINAL OE 62 BZ LZ 92 S��Z,, .. 42 E.2 ZZ 12 02 61 81 — [I — 91 5'i� b1 El ZI 11_—0f —6 ® L 9 - 5 b 6 7 lass, e 1t1111111�1UI�ItFi111N�11111NN�Hft�tlit1�1111 -_ , 118 a_ UIWIW 716 ®j .— _.._. I CITY®! HGARD DEPARTMENT r.TRRARY WORK PROGRAM DIVISION/SECTION LIRRARY MERK lil FY iq �gga MANAGER Barbara Whirr PROJECT/ACTIVITY JUL AUG SEP OCT NOVDEC JAN FEB MAR APR MAY I JUN 1. Circulation: Desk Duty (15 to 20 his wkly) Overdues Registration Reserves Filing 2. Administration: Type:reports, correspndence, a c.-------- ---------- ----------- --------- ---------- --------------------- -------------------- ---------- ------- Maintaintime sheet s hedule--- ---------- ---------- ----------- --------- ---------- ---------- ---------- Registrationstatisti s-------- ---------- ---------- ----------- --------- ---------- --------------------- Overdue statistics --------- ---------- ---------- -------------------- Productivity Circle --------- ---------- ---------- ----------- --------- ---------- - --------- ---------- -------------------- ---------- ------- 3. Miscellaneous: Training Vacation I VACATIONS/HOLIDAYS 4th LD Vet. 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DIV.-FIELD SERVICES UNIT FY 1982-83 MANAGER RANDY CLARNO PROJECT/ACTIVITY JUL AUG SEP OCT NOV DECJAN FEB MAR APR MAY JUN EXISTING STREET RECONDIT. (SPRING) a EXISTING STREET RECONDIT. (FALL) I r LOCI+:. IMPROVEMENT DISI:-ICT al I i STOR14 DRAINAGE I I I I � I VACATZO[QS HOLIDAYS 4th LD et. Than. Ch NY L/W I MEM. IJGE 1 CF 2 - -...:.moo..:..—,..�.�..;..�==-'— � - --` i !l l l-Ili 1111111 f a l l 111 111 0!! J J 31 J.J 1 1 1 1 I I 1 0 T 1 3 ! f - ,e..�.._.,.Mc...-,.,...—.._ - - -- •:rte-•_— <::,a_..�_ ..�....,..-�-� .�........=--._R��__-.'-�^.=;��.. .-. 9110k AM& NOTE: IF THIS MICROFILMED ,! ----____.... _I 2 3 __. _ 5 s 7 8 .QQ 11 1 12 DRAWING IS LESS CLEAR THAN THIS NOTICE. IT IS DUE TO TFE QUALITY OF THE ORIGINAL DRAWING. ------'-:_--- - _. OC 6z sz 12 9? sz oz ez zz fz oz sr of Li - 9+- s�` y� e1 zp_ ._+� 6 0 t----9--- 5 . i c -z 1� f �fJMiNIIINI�IiIIl11J1�111{ JJl�lNJ�lal_N1911{ ,.. _ _ 1 11Im sill M AR"' C H 1 ' 7 Millv _ CtTYOt TtCrAt2D. - DEPARTMENT PUBLIC WORKS ... WORK PROGRAM 11 DIVISION/SECTION ENGR. DIV.-FIELD SERVICES UNIT FY 1482-83 MANAGER RANDY CLARNO PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN CENTERLINE MONUMENTATION T 6 PRIMARY CONTROL NET I ' SECONDARY CONTROL NET e i STREET OPENING PERMITS I VACATIONS/HOLIDAYS 4th LD let. Than Ch NY L/W _ — MEM. XPAGE 2.1'1 Rif lil til 111 111 1 1 t 1 t t 1 1 9 1 lit fill, 1 I T ! _ - I � I I 9 ' � 1 a I t I � ! I � � 1 T I �`i�T'�'1'I'i'F'i'P'1��i7�i�1��'�titlti��ll��t�tit�U![��,Itispt°l=114+Ill.oil'I1si'1lifill rl1i+iso+il�+i+Eln'lly+1+�1711F1t NDTE: IF THIS NICROFILKD i0 i I i2'.j .�--- DRAWING IS LESS CLEAR THAN THIS NOTICE. IT IS DUE TO , THE QUALITY OF THE ORIGINAL - OttE 6Z 9Z 199Z 9Z SZ 1 bZ EZ ZZ 1 IZ O�Z 6t 81 11 91 Sf bl £1 ZI 11 01 —6 ® ( 9 $ f, 6 _Z lyaaa. 0 dlllNldlul'Na1u1111u1i4N111Ntlole4ii�1�!tdui 9.• i,f, �'i'1li�.tli" •1i1.�tl.Nu�il!!i3s:�It i ( •�.•••l..+..•I. s i _ (1�11I1N . 6i vK% Cn 1_9 9_ _-0 f C E N O F T f FA RD �------------- - DEPARTMENT DEPARTMENT OF PLANNING & M VELOPMENT 1 WORK PROGRAM DIVISION/SECTION !I FY Tagp_Tag3 Revised January 3s 1983 MANAGER WILLIAM A. MONAHAN E PROJECT/ACTIVITY JUL AUG' SEP OCT NOV DEC JAN FEB MAR APR MAY JUN € f BUILDING AND CODES INFORCEMENT: s CODES ENFORCEMENT Review & Monitor— SOP/DOI PROCESS... Report to CC $ 3 e BUILDING WORKLOAD Evaluation... _ Annual Re ort...CC o SIGN CODE Draft... CC... Amend _Enforcement 4� a BUSINESS LICENSE F CODE Res onsibi ityY Enfo cement... e PERMIT PROCESSING I a FIELD REVIEW a KING CITY PERMIT i PROCESSING } 4 I, S op►111 1 1 i11 ,1 1 1 1 1 i f 1 i 7 1 ( 1-1 - NOTE: IF p 1} l 1 1 l 1 ! ! ►-1 + ! t i 11 r 1 1 � [.r 4 THIS MICROFILMED " •—.... .1. 2 3 4 5 6 _ 7 $ g !0 i6 12 DRAWING IS LESS CLEAR THANAft mm THIS NOTICE. IT IS DUE TO THE QUALITY OF TFE ORIGINAL - DRAWING. oFFe—Ba BE cZ—az SE >z E2 zZ Iz oz sr 9�—L�--91 -Si b� El Z�— 11 01 _6 9 [ 9 __S Y C z I e tn111u11iu11NNIeN1111U1R,�ifUllllf�illi) ) _ 00 T1, 1990 ,. CITYOF TIGARD DEPARTMENT PLANNING AND DEVELOPMENT ' WORK PROGRAM DIVISION/SECTION ALL FY 1982 - 1983 Revised 1/3/83 MANAGER Wi 11 iai:: A. Monahan t 6 PROJECT/ACTIVITY JUL AUG' SEP OCT NOV DEC JAN FEB MAR APR MAY JUN DIRECTOR: Main Street � m DOWNTOWN REVITALIZATIO -------- Tura. Adrisory Co ittee - Zoning D strict Des nation - A licatio - Dcvntown Business Inven or 1 a ECONOMIC & INDUSTRIAL DEVELOPMENT • BEAUTIFICATION Discuss w CC...Devel Prram. . s CHAMBER OF COMMERCE Introd LCtion. EDSC — Coordinati /EDSC Tornatio • COMMUNITY INVOLVEMENT NPO's AC IVATED - CCI ACTIVA ED - Regular session - Comte Meet Regu arm on Neighborhood Issues _ — — • MAIN STREET PARKING Coordinate /TURA & Dcwntown P1 an • WORK PROGRAMS & EVALUATIONS Workload Lssessment., Annual Rer.ort..CC Sys tei i Im�roveme ts... _ • FEES AND CHARGES Informat on to A.A. Ord. • STRATEGIC PLANNING CC Retrea . Staff etreat... _ _ m+ • DEPT. ADMIN. AND " We2LIX Executive taff... We(kly Dept. taff.... M)nthly All ana ers.., Daily Follcw-.up & Ad inistratio ... MEETINGS 1Elam s BUDGET Preparatior Budget Committee... _ s PLANNING DIVISION: d • COMPREHENSIVE PLAN Back ro nd...CP... NPO..PC..0 ... Submit to LCDC m HOUSING DENSITY Monitor a d Assist ® PARKS & OPEN SPACE Flood P ain..PB... NPO..PC.. C.. CC LCDC PLAN s BUILDING HEIGHT LIMIT Review EDSC? ZC { • PUBLIC FACILITIES PLAN PW... NPO--PC-.0(-- LCDC • NPO'S ACTIVATED• t •ANNEXATIONS Bob Jean BennLars Kvarnstrom Larson Triangle McIntosh Krue er Randall & Cooper Annexati n Policy... Urban Planning Area Agreement .. • SUBDIVISIONS r •_VISUAL_.PRESENTATIONS • STAFF TO PLANNING BOAR • STAFF TO HEARING OFFIC R AND PARK BOARD Y i _. . :.. - t�-^- _ M.,.:�,��.-.-�. Y-.._..:....,_.._._.�_ -.-,_.,..�_ r,.,::,, .,.�„r.,�,. .=a,_.,,�..-_•--, r>.a. mss, �s - -► ala r+a I r I a I a alr I I a c'a'17Ia a 1 ap T f - _ _. -- w,._:=,� �..:...-_• _ __.,�.,. _:,,:�_. � 1 jm � 111 Iit)IT1f111i1 I111IIIa9 ' F ! IIIoI I I III ] .I IT[TT � I � j i 11 I L f aTf ala +Ia 11 IIa ala a I I�.ala aI1 ala I a Ila I r ala a I I a I r rla ata y a NDTE: IF THIS MICROFILMED __......I 2 3 46 ] 8 9 10 I{ -_ .. 12 DRAWING IS LESS CLEAR THAN ' THIS NOTICE, IT IS DUE TO THE QUALITY OF THE ORIGINAL - - - DRAWING. :0E- 6z 8z dz 9Z SZ Nz Sz zz Iz OZ saiBl—Li 91 sr *,I ea _. 21 __..ii0—_ 6 a [ 9.._ S 4 __ -E-- .z uual7lia+IN f .aaraNL6laa�NNlaaallluat+taa�n�dut�ataa{rg , . MARCH - - -------------:�­-- 7. CITY OFTIGARv DEPARTMENT CITY ADMINISTRATION WORK PROGRAM DIVISION/SECTION CITY ADMINISTRATOR i11 7FY 1982-1983 MANAGER BOB JEAN PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN COMMUNITY RELATIONS: o COUNCIL RELATIONS --------- ----------------------------------W9 KSHOP----------TOWN H LL? TNG? • COMMUNITY GROUPS 3 o COUNCIL & COMMITTEE RULES DISCUSS o URBAN SERVICES STUDY SCOPE? _ FUNDING? _ _ CO NTY?_ ASSIST SU..._ s INTERGOVERNMENTAL RELATIONS -------------------------------------- -------- -------- -------- ----------------- ------------------------------ COUNCIL ------- -------- -------- -------- ---------COUNCIL STUDY SESSIONS LB PC BC TURA OWN HALL PB PC? LB PC BC MANAGEMENT: • WORK PROGRAMS (CITY) vEL P ------- CC -------- FY 83-84 • MANAGEMENT TEAM/ TRAINING msi PW/WP TM/PC RM/RT RISK/INS MGMT. • STAFF MEETINGS - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - z o PURCHASING REVISE PR FORM HARTE _CR? ...... MONZ OR ------ _----- - -------- SYSTEM REVIEW ..SOP... o PERFORMANCE REVIEWS FAC DR RA IE WM DR DH • CURRENT 82-83 BUDGET PRINT --SECTION MANAGERS__ MONITOR_ pgOJ CTION... REVISE? -_ o NEXT YEAR 83-84 BUDGET 5-YEAR PMOPTIONS DEPTS. BC... INFO LEVY? ADOPT PROJECTS: o SPACE NEEDS CIV C CENTER X _ --- II__.-EASE? --- CC 3rd rIRTY? DECISION o LID POLICY & ORD. DRO SOP CC o CATV & MACC CC? o WATER STUDY WATE STUDY COMM TTEE o LEGAL SERVICES cc REVI , • TMC REVISIONS MANDATES _____REVI IONS... VACATION/HOLIDAYS x 3 8 :11ltjltalllt,111I1III 11ittil.{S IiII1iIB1i1'1(1 1111IPIl.TqTTl �fillIlilpl1.llrjr Iiti11 ti! III I Iyi lit III (l iil{t I t t 111 1 t t 111 a t 111 1 1 I 1 111 ell ill 1 r til 71! 1 tf�� 7 8 9 I !o I I I I i I NOTE: IF THIS MICROFILMED � � -� ' I '1 � � r � 1 i � i I i � I f I 1 I i� 1 � i i ii Ip a DRAWING IS LESS CLEAR THAN THIS NOTICE. IT IS DUE TO THE QUALITY OF THE ORIGINAL DRAWING. 0£ 6Z 9Z LZ 9Z SZ bZ � £�Z ZZ`IZ- OZ e-6' 81 LI 91 S-i' t" £'1 ZI ifl 01 6 B ( 9 S b £ Z Ism' ' e NIIIIIIIII IIIIIIIIIIIIIIIIt1iR11�I111111ib1tlllll�llljltGl11�:8y;�ut I� 1 J it ii�liil�lifi�Jtivtuil It�jt j�(U(�I, (�jj�3 �}lJjJiI1N1�N#iNafilialaita�aa�j[I� �iIIIt111�1111111II�NtI�I�tI11I111I1I�L11111111h1H{If11IiI��iJ�I1911'. 7 - - -- i 1 , r - __ CITYOFTIGAw DEPARTMENT CITY ADMINISTRATION WORK PROGRAM AMDIVISION/SECTION ADMINISTRATIVE SECRETARY X FY1982-1983 ^' MANAGER BOB JEAN PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC I JAN FEB MAR APR MAY JUN A ADMINISTRATIVE SERVICES: ORGANIZE A • DEPARTMENT FILES --------- -------- -------- OUTLINE...JPSTAIRS--- ------- ------------------------------------ ADMINISTRATIVE ------- -------- ---__-__ __-_-_-_ADMINISTRATIVE SUPPORT PW TOO... WP TRAINI G.... • COUNCIL SUPPORT MAYOR AN_COUNCIL A-NEEDED___ • MACC/CATV INFORMATION PUBLIC IN ORMATION. • LEGAL SERVICES SUPPORT TO LEGAL ASSO IATE... --------- -------- ------- --------PERSONNEL SERVICES: SERVICES: I • TRAINING REPORTS/ SYSTEM SYSTEM? TICKLER F LES... • PERFORMANCE REVIEW SCHEDULING COLA/PAF's TICKLER FI,E • T.E.A.M. MEETINGS BULLE IN BOARD... o EMPLOYEE ORIENTATION/ EXIT INTERVIEWS CHECKLISTS SYSTEM? PROCEDURE? • PERSONNEL FILES ORGANIZE... ------------------ • SAFETY/WORKER'S COMP. PROCESS a AFFIRMATIVE ACTION • LONGEVITY/EDUCATION - TICKLER Fi E... ---------------------------------- -------- -------- ------- ------------------ COMMUNITY -- -------- COMMUNITY RELATIONS: • NEWSLETTER & TYPELINE JU AUG SEP CT NO DEC ? JAN-FEB MAR APR MAY-JUN ADVERT SEMENTS... STEERING C M_MITTEE? I • VOLUNTEERISM -- --- --------- - __ ------ ___--__ - r --- ROSTERS._.KEYS._.AD ISORY COMM TTEE... TICKLER F LE... KEYS... REVIEI o BOARDS & COMMITTEES ------- -------- -------- --------- -------- --- REVIE KEYS.-. RF_VTFW .Y • UPDATE & DISTRIBUTION MAIL TO BOARD AND COM ITTEE MER — $ S TOO... i7 o COMMUNITY LEADERS FILE ESTABLISH DIRECTORY CAAPI NTMENTS yi& UPDATE_. 3 VACATION/HOLIDAYS y f ANN. a i t t ! 1 I t t ! I i I 1 f ff► 1'(lllil�l llT IrIrIII � I — � 6 i , 1 I f ► i ! � �i f I f r fns I I ! � I I I � I�nI�l01t119(111Jsll�ll�t�l���h��I�I�I�t�I���I�t�l'J�I�t�l���l�t�le'�I�t�l���;�J�lt , NOTE: IF THIS MICROFILMED --- - t Z 3 4 5 g 7 g 9 0 It 12 DRAWING IS LESS CLEAR THAN ago THIS NOTICE. IT IS DUE TO THE QUALITY OF THE ORIGINAL low DRAWING. OE 62 BZ LZ 9Z 42 92 EZ ZZ IZ­62­4,1­81 ---LI -91 G I *.I E'I ZI If 0f __e, 9 ( -9 5 0 �au�nu6nilwduulwil+m�uoiiuu��rolllli�asl�las w11L rr I Ir t! IrLtilltnlit1119L!LtM A R C 11 l i j �fJf ►fuui�I iii„ei�IriiiitSffly� 1lllWlflWlm 4 1990 M CITYOF T16AKJ j DEPARTMENT CITY ADMINISTRATION µ „}„ WORK PROGRAM DIVISION/SECTION ADMINISTRATIVE ASSISTANT (LS) z 41 FY 1982-1983 MANAGER BOB .JEAN PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 7 PERSONAL SERVICES/ LABOR RELATIONS: • TPOA UNIT ALAR ZICATIQ[j_ __FACTFIN ING... UN T CLARIFIC TION... _ARBITRAT ON... __83_84 EGOTIATION ... -------- - • TMEA IMPLEMENT TION...-- PROP AL... NEGOTIAT ONS... -------- ------ ---- -------- - NMEI-- --- • COMPENSATION -SURVEY-_ __ COMPARABLE ----- -------- -------- LGPI...PAY PLAN... CC T • RECRUITMENTS PEG RIR. OA_III____-----CC_ LT. .AC... CROSS TRAN A.S... • PERSONNEL POLICIES REVIEBi &_ PRATE___ _CC a • MANAGEMENT INCENTIVES REVIEW... Bc • MANAGERIAL/ PROFESSIONAL SALARY & B NEFITS. 0 MANAGEMENT SERVICES: • WORK MEASURES/ANNUAL REPORT S MMARY REI IEWrr • BUDGET REVIEW ACKGROUND- /CA -_ 6mo __-DEPTS. CONTROL... ____ PROJECTS: • BENEFITS TASK FORCE TASK FORM MEETINGS...SUGGESTIOD S...REVIEW... CC f COMMITTIE • SIGN CODE -------------------------- CC HOUSEKEEPI G... CC • CIP DEVELOP W TH PW...FI ANCE? - • SENIOR CENTER REVIEW CC - • CIVIC CENTER x r ,µ • CDBG -------- _________________ _________TRANSFER T PLANNING... • CARETAKER AGREEMENT BAC GROUND NO I E rt '3 3I VACATION/HOLIDAYS �I�ttl►l,l,f R, ,I,t,i, ,i,�,it ,t,�ltl it,O,tl it,Ilii ))T�-TTt r� Ill Itl 1 IIt ItT ff Itir It( Itl ,�, !)T 1-jl Itl ttf,tl ,tl Itl III II7 .lil 1(1 ,(, ,It III 111 III �(, 11, IIt ,1, lil Itl +. �...._B I I I t r i r r r 'l l o l r i i t DRAWING IS - 1 NOTE: IF THIS MICROFILMED LESS CLEAR THAN THIS NOTICE. IT IS DUE TO THE QUALITY OF THE ORIGINAL DRAWING. OE 6Z 8Z ZZ 9Z SZ OZ EZ ZZ IZ OZ - fit—8i- [1 91- 91 to EI Zi li pi - S g 5 y E Z I o allllllltllllllllltlllllClHtllllllllltlJ�llmthuJ »Au416_ ilidtlN 6_6411u�8,1I1B9t,11fIl dwlt}wj 1ll11;;i.....L.,m _II®i.�uurett�ufdhull,uruuluuGwla,duulHt,hutluuluulw�t Ihml,utl,u,luuluuhndnufu vuluuJOG --- i MARCH 1 X990 9 t CITYIOF T16;A cD j DEPARTMENT CITY ADMINISTRATION y WORK PROGRAM DIVISION/SECTION § Al FY 1982-1983 ADMINISTRATIVE ASSISTANT (JM) � MANAGER BOB JEAN S PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN s MANAGEMENT SYSTEMS: ,5 USER'S C NMITTEE a • COMPUTER SYSTEMS -------- -------- -------- ________ REVIEW SYSTEMS AUDIT SYSTEM CH NGES... • REPORTING SYSTEMS -------- WP/DP APP ICATIONS... Y • FINANCIAL SYSTEMS FINANCE: • 5-YEAR PLAN AND CUT-BACK OPTIONS STUDY HC FINAL • FEES AND CHARGES STUDY PC BC CC CHART._. " • PURCHASING RFP'S tJANITORIA ...OFFICE UPPLIES.CO �R------ -------- -------- TRANSFER C.A.... PROJECTS: • QUESTIONNAIRE cc CC BUSINESS CODE ITTE REVISIO S._. BC CC • LID POLICY & CODE REVISION/SOP _________ --------- TRANSFER O C.A. • 1'z$ LIMIT IMPACT RESEARCH... PRO ECTIONS... • T.U.R.A. ASSIST T RA... TRANSFER 0 P&D z VACATION/HOLIDAYS I d PI lI1I ' I Jh i il t IIII j1j Ij� rln 111 Ii]IIIrlT ) l]I 1 t ] Ii �� ] s i!IIi 11111 tJI111I1t11111I1�1�1 lil'illlllliili'ill'717f 111,117 1 NOTE: IF THIS MICROFILMED _ I Z 3 4 - _ 5 6 7 8 g _ 0 I( 12 p DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS DUE TO THE QUALITY OF THE ORIGINAL - DRAWING. OC 62 __eZ Lz 92- sz V? ez zz -Iz- oz - st—� s�! LI` 91 S;j bi EI zl 11 Di- s 6 [ 9 s 4 e z 1 -..-1''Itwwl' f d1111111�110III11I111111111IHi111IIO�IJI 1HIIi(»�lllLllN�__ , 1 _.. 1111l:I11N}tJtl l) � � 1111111 In I I fillidduH ` a _ MA RC JI1990 7 } •� r t r i d r `�� �c.;. �.;t � +C� r' Y°� �� r7 �( },� � A {�� r 1:' :•y r r 1 I s •.a 1 t� § t t .r 'R r` r t 4i, r•. � .v. ClTr ur 71GARD .'K. OREGON t . §VCIA� FLA N . / YE i I R RNA } (and CU BA Ci G iu l (/J N5 I N T R 0 D U C T 1 0 N The City of Tigard probably faces the most difficult This report is presented in five parts. Normally a period of its short 21 year history since financial plan like this mifht be a simple three-part incorporation in 1961. Rapid population growth and review of revenues, expenditures and comparisons. But major annexations have taken Tigard from a sleepy these are not simple times and traditional analyses or little town to one of Oregon's major cities. Federal approaches may not work best. State-wide various resources have been cut and the slow economy has property tax limitation measures have been and lessened revenues from fees and charges continue to be discussed, so Chapter Four was added to show the impacts of these varying proposals. Finally, A city is merely a group of people who have come given the documented need in Chapters One-Three for together L'o do some things that they can do better additional resources or expenditure reductions, through their City than individually. There is no Chapter Five was added to present Cut-Back Options to secret vault filled with money at City Hall. There is City policy-makers for their consideration. this no free lunch. The purpose of this report is to report makes no recommendations, but attempts to evaluate City resources and service costs objectively objectively provide the information upon which so we as a community can decide how to better shape important recommendations and decisions can now be our future despite current challenges. based. Mayor Wilbur Bishop Bob Juan, City Administrator Councilman Kenneth Scheckla Joy Martin, Administrative Assistant. Councilman John E. Cook Linda Sargent., Administrative Assistan' Councilwoman Ima Scott Doris Hartig, Finance Director/City Recorder Ce-:n7ilman Tom Brian Frank Currie, Public Works Director Robert. Adams, Police Chie` Bill Monahan, Planning 6 Development Director Irene Eitel1, Librarian 1 MOEN CITY OF TIGARD, OREGON FIVE-YEAR FINANCIAL PLAN AND CUT-BACK OPTIONS T A B L E O F C O N T E N T S PACE DESCRIPTION INTRODUCTION AND CREDITS ......................................................... . TABLE OF CONTENTS .............................................................. SECTION I: SUMMARY.................................................... 5 Table 1.1 Revenue and Expenditure Summary Annual Budgets Summary .................................. 7 FigurFigure 1.2 ............... Organization by Function e 1.1 ............... ................ 7 8 Table 1.2 ............... Full 'lime Equivalents 9 Figure 1.3 ............... Organization by Position ................................ 10 SECTION II REVENUES ............................................................ 11 ................. Figure 2.1 ............... Revenue Summary from 1978-79 to 1986-87 12 Table 2.1 Revenue Summary 13 Table 2.2 ............... Revenue - History and Projections ....................... 20 SECIION III EXPENDITURES ........................................................ 21 Table 3.1 ............... City-Wide Expenditure Projection Summary Table 3.2 Program Expenditure Projection Summary 22 Table 3.3 Departmental Expenditure Projections ................ 24 30 SECTION IV PROPERTY TAX LIMITATIONS .................................... 32 Table 4.1 ............... Cut-Back Option "A" ......................... 33 Figure 4.1 ............... Organization with $1 Million Deficit 34 Table 4.2 ............... No New 'lax Base Cut-Back Option 35 Figure 4.2 ............... Organization with No New Tax Base ................. 2 CITY OF T'1CARD, OREGON FIVE-YEAR FINANCIAL. PLAN AND CUT-BACK OPTIONS T A B L E O F C 0 N TE N T S Page Two PAGE DESCRIPTION SECTION V SERVICE AND CUT-BACK OPTIONS ...................................................... 36 Table 5.1 ............... Cut-Back Budgets Summary ............................. 37 Table 5.2 ............... Full Time Equivalents Cut-Back Summary ............... 38 Table 5.3 ............... Cost and Service Cut-Backs ... Police ................ 39 Table 5.4 ............... Cost and Service Cut-Backs ... Finance ............... 41 Table 5.5 Cost and Service Cut-Backs ... Library ............... 43 Table 5.6 ............... Cost and Service Cut-Backs ... Social Sery ........... 44 Table 5.7 Cost and Service Cut-Backs ... Public Works .......... 45 i Table 5.8 ............... Cost and Service Cut-Backs ... PW/W.Water ............ 47 Table 5.9 ............... Cost and Service Cut-Backs ... PW/Streets ............ 48 Table 5.10 ............... Cost and Service Cut-Backs ... PW/Parks .............. Table 5.11 ............... Cost and Service Cut-Backs ... PW/Support ............ 49 Table 5.12 ............... Cost and Service Cut-Backs ... PW/Engi.neer............ 50 Table 5.13 Cost and Service Cut-Backs ... Planning .............. 51 Table 5.14 ............... Cost and Service Cut-Backs ... Policy & Administration 52 2a Am - - S E C T I O N I - - FIVE-YEAR FINANCIAL PLAN SUMMARY AND TAX BASE PROJECTION the Baseline represents an extension of present This section summarizes the Revenue and Expenditure service levels adjusted for inflation and population details taken from the other sections of the report. growth. The Staffing Summary shows positions in The Recommended Tax Base or levy was developed from ull -time equivalents (2,080 hours being one year's this 5-Year Financial Plan for consideration by the full-time equivalent). Ratios of staff-to-population City's policy decision makers. To call this either a served are shown as relative comparisons--although "Plat," or a "Projection", however, is at best ral Public Works really depends more on new projects and misleading, given the current economy and genededicated revenues, while Planning and Development is public attitude towards taxes of any kind, even the more a factor of new subdivision and building permits most justified. 10 attempt to "predict" inflation and population growth affecting City expenditures is than either department is related to total difficult, but easier by comparison than predicting population. The Baseline Staffing Summary presumes a continuance of the City s traditionally lean staffing revenues dependent upon Federal, State and voter levels, not some ideal or "wish list level". decisions. So why "project"I at all, when the assumptions and variables behind the "Plan" are so Expenditures are projected on the optimistic likely to change? assumption of only 5-6% inflation per year. Wagcs Cor The immediate purpose of this report was to review the years prior to ' 985-86 were projected at 3Z annual appropriate cost-of-living adjustments with total Personnel City's finances and recommend any Services inflating at 4%, or about 1% below the adjustments to the Tax Base, if needed. 111e projected Consumer Price Index for inflation. For long-range value of the report, and the real reason 1985-86 and 1986-87, wages are projected at 3 1/2% for making projections even in tough economic times, increase and total Personnel Services inflating at is in developing a "Baseline" or barometer against 5%, Materials__and___Se_rv_i_c_es were projected at 5%, which we can rationally judge "cut-back options if assuming the real item costs would be higher, but that resources cannot meet expenditure requirements. So, greater economizing efforts would occur. Capital while a new Tax Base is a consideration, the report goods were estimated to inflate at 6% per year in goes further in identifying service levels and K____ specific recommended cuts in programs, if we cannot price. achieve the "Baseline" resource level. 3 Under these assumptions, the average total dollar Allowing for inflation and growth at 12% per year, change in expenditures would be from $3,847.787 in adjusting for 4% per year in productivity 1979-80 to $6,078,905 in 1986-87, or an average total improvements, we still then have increasing increase of only 8% per year. Meanwhile, population expenditures at 8% per year with revenues only increasing aL 3%. Assuming that good management served will have gone from 14,855 in 1979-80 to 20,00() ractices are followed and productivity increases in 1986-87. For an average increase of 5% per year P achieved, we still have a gap of 5% per year which can and inflation at 7%. inflation and growth will have impacted City expenses by an average of 12% increase only be closed by a tax base adjustment or service level cuts. per year. We feel that the 8% change will be adequate due to increased productivity efforts and p a the between Baseline expenditure requirements and improvements. These expenditure protections are 6 is resources $681,967 for fiscal year 1983-84 and conservative and represent a continued commitment to $805,681 for fiscal year 1984-85. Allowing for improved productivity of 4-5% per year. delinquent tax receipts of 8%, a one-year levy o at Revenues assumed the gradual elimination of Federal least $736,525 would be needed for 1983-84. A levy of Revenue Sharing and only a nominal amount of Block $750,000 for Fiscal Year 1983-84 would be necessary to meet the deficit and to provide for some emergency Grant conn funds, a cut in State earned revenues, and contingency reserve. A new tax base election could continuation of the WCCLS levy, but not road fund next be held in May, 1984 for Fiscal Year 1984-85. levies. Fees and charges are assumed to increased to recover the cost of service provided. Cuts in fee supported service activities may, therefore, have little or no impact on the "big picture" since the revenues are only collected when the service is provided. For the period, total revenues with the 6% allowable increase on the current tax base will go from $3,847,787 in 1979-80 to $4,837,849 in 1986-87, or an average annual increase of only 3% per year. 4 TABLE 1.1 SUMMARY - REVENUE AND EXP, NDITURES ACTUAL ACTUAL BUDGETED ACTUAL ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED DESCRIPTION 82-83 83-84 84-85 85-86 86-87 79-80 80-81 81-82 81-82 COMMUNITY SERVICES 735,177 812,711 1,035,368 955,788 Police 1,084, 1,195,907 1,323,754 1,436,591 1,555,712 301,641641 314,314 327,234 367,123 385,379379 116,314 128,857 220,098 164,259 Finance & Records 27j004 26,020 '21,454 23,753 31,118 24,030 28,964 23,154 35,272 Municipal Court 291,714 152,290 172,032 208,598 248,854 106,689 110,748 136,000 135,048 Library 84,868 _ 92,000 107,000 117,000 132,000 53,169 67,986 76,383 77,263 Social Services 1,650,737 1,800,273 1,993,040 2,193,321 2,395,923 1,035,379 1,149,266 1,491,003 1,367,630 SUBTOTAL COMMUNITY DEVELOPMENT 025 69,516 PW Administration 70,726 73,870 76,829 80,646 84,653 62 39,220 54,501 , 245,400 314,000 303,365 311,167 308,425 130,926 137,148 312,529 156,061 PW Waste Water 1,109,357 409,344 447,991 523,238 559,650 153,664 524,96'2 1,550,628 706,618 PW Streets 148,047 135,176 160,925 211,718 221,179 158,280 120,839 215,235 104,290 PW Parks 71,695 78,535 102,380 107,249 112,361 27,385 30,213 61,688 59,861 PW Support Services 407,764 416,126 455,523 471,79; 501,189 145,028 199,665 340,269 337,455 PW Engineering 229 275 273,635 297,520 317,402 367,502 168,161 182,769 197,321 195,895 Planning 6 Development 2,289,264 1,700,686 1,844,633 2,029,219 2,154,959 822,664 1,250,097 2,739,695 1,629,696 SUBTOTAL 153,993 142,411 129,819 136,260 143,023 73,994 79,205 142,038 118,090 POLICY AND ADMINISTRATION 153,993 340,000 360,000 380,000 400,000 232,502 638,893 424,843 417,684 CITY-WIDE SUPPORT 229,253 737,500 820,000 875,000 925,000 122,463 187,013 172,866 75,424 DEBT SERVICES 76,497 40,000 45,000 50,000 60,000 -0- -0- 314,817 -0- CONTINGENCY N/A N/A 1,560,785 1,012,494 N/A 1,579,386 REVENUES OVER OR UNDER EXPENDITURES N/A N/A N/A �� �� 4 702,846 4 760,870 5 192,492 5,663,800 6,078,905 3,847,787 4,316,968 285,262 5,187,910 TOTAL EXPENDITURE BASELINE _ 3,847,787 4,316,968 5,285,262 5,187,910 'TOTAL AVAILABLE RESOURCES 4,702,846 4,078,903 4,388,003 4,609,329 4,917,849 -0- PROGRAM CUTS OR NEW 'TAXES NEEDED: -0- 681,967 804,489 1,054,471 1,161,056 5 NN UAL BUDGETS : CITY ®f TI GARD, 0 . GO $ 6 xp00,�O4ES �5 � r� o a 94 J J 0 0 $ 3 U) z 0 J J_ g 2 TAXES NEEDED l � TAXES AUTHORIZED 79-80 80-81 81-82 82-83 83-84 84-85 85.86 86-87 MAYOR BOARDS AND MUNICIPAL AND COMMISSIONS COURT CITY COUNCIL •JUSTICE SERVICES • POLICY G • POLICY ADVICE ORDINANCES CITY ATTORNEY • LEGAL SERVICES 1962-93 CITY ADMINISTRATION ORGANIZATION •ADMINISTRATION 6 MANAGEMENT BY o PERSONNEL, LABOR RELATIONS G SAFETY • BUDGET, PURCHASING G GRANTS FUNCTION • MGMT. SYSTEMS G APPROPRIATE TECHNOLOGY •COMMUNITY RELATIONS 6 VOLUNTEERISM • CABLE COMMUNICATIONS FRANCHISE gW LIBRARY FINANCE 6 PUBLIC PLANNING G DEPARTMENT RECORDS WORKS DEVELOPMENT AFETY •LIBRARY SERVICES • FINANCE G RECORDS a PUBLIC WORKS • ECONOMIC ATION •WCCLS COORDINATION • RISK MANAGEMENT 6 • FLEET MANAGEMENT DVLPHT. •CRIME ANALYSIS INSURANCE • SOLID WASTE •CRIME PREVENTION • BONDS AND LID FINANCE FRANCHISE COORDINATION • K-9 PROGRAM • CITY RECORDER • CITY ENGINEER • RESERVES PROGRAM OPERATIONS ENGINEERING BUILDING 6 PLANNING DIVISION DIVISION CODES ENFMT DIVISION • OPERATIONS G • ENGR. eBUIL LDJ •CURT RENT) MAINTENANCE PROJECTS INSPECTION PLANNING • CAPITAL IMPROVEMENTS *TRAFFIC*CODES •COMPREHENSV PROJECTS SAFETY ENFORCEMENT PLANN.NG •CUSTOMER •PARKS SERVICES PLANNING PATROL PATROL PATROL DETECTIVE SUPPORT ACCOUNTING SUPPORT RECORDS WASTE STREETS SHOP G ENGINEERING FIELD *SPECIAL SECTION SECTION SECTION SECTION SERVICES SECTION SERVICES MANAGEMENT WATER G PARKS SERVICES SERVICES SERVICES STUDIES uuuuu uuuuuuuu •PATROL •PATROL •PATROL •DETECTIVE•DISPATCH •FINANCIAL •DEPUTY •COURT •SANITARY •STREET VEHICLE •PROJECT •SURVEY •TRAFFIC *TRAFFIC •TRAFFIC SERVICES SERVICES REPORTS CITY CLERK SEWERS MAINT. G EQUIP. INSPECT. •DESIGN •CLERICAL •PAYABLES/ RECORDER *RECORDS *STORM •SIGNS MAINT. •CUSTOMER SUPPORT RECV'BLES •WORD MANAGEMENT SEWERS •PARK •SUPPORT SERVICES •UTILITY PROCESS. •RECEPTION MAINT. .SERVICES •STREET ACCOUNTS •CLERICAL •CUSTOMER LIGHTING .PAYROLL SUPPORT SERVICES .OFFICE •PARK MGMT. RESERVATIONS TABLE 1.2 BASELINE•; FOR CURRENT SERVICE LEVELS STAFFING SUMMARY IN FTE'S* AND RATIO OF FTE TO POPULATION TARGET DEPARTMENT 79-80 80-81 81-82 81-82 82-83 83-84 8445 85-86 86-87 RATIOS POLICE 00 SWORN 21 (1:707) 21 (1:738) 22 (1:773) 22 (1:773) 22 (1:795) 238 (1:783) 258 (1:750) 28 (1:750) 28 (1:741) 1:700-1:8 NON-'' 7 7 29 (1 7 7 :586) 29 (1:603) 31 (1:581) 33 (1:568) 34 (1:574) 35 (1:571) 1:500 TOTAL POLICE 28 (1:530) 28 (1:554) 29 (1:586) -1:600 FINANCE & RECORDS10 11, 11. FIN. & RECORDS 6.25 6.25 10.75 9.25 9.5 10. MUNIC. COURT 1.25 _ 1.25 1_ 1. 1. 1. .75 .75 TOTAL FIN. & REC. 7.5 (1:1981) 7.5 (1:2067) 11.75 (1:1447) 10.25 (1:1659) 10.5 (1:1667) 11. (1:1636) 10.75 (1:1744) 11.75 (1:1660) 12.0 (1:1661) 1:1500 LIBRARY 4. (1:3714) 4. (1:3875) 5.5 (1:3091) 5.75 (1:2957) 5.5 (1:3182) 6. (1:3000) 7. (1:2679) 8. (1:2438) 8. (1:2500) PUBLIC WORKS2. 2. 2• ADMINISTRATION 2. 2• 3• 2'' 2 2 WASTE WATER 2.25 3.25 4.25 4.75 3.'15 3.25 3.25 3.25 3.25 1.75 1.25 2.75 3.25 3.25 4.25 4.25 STREETS 4.25 3.25 4.25 4.25 PARKS 2.5 2.25 3.75 3.75 2.25 2.75 3.25 3,25 SUPPORT SERVICES 1.25 1.25 2.25 2.25 2.75 6.75 7.25 7.25 7 ENGINEERING 3.25 4. 7. 7. 6. TOTAL PUBLIC WORKS 15.5 (1:958) 16. (1:969) 22. (1:773) 21.5 (1:191) 19. (1:921) 20. (1:900) 22. (1:852) 24. (1:813) 24. (1:833) 1:800 PLANNING & OVLPMT. 8.5 (1:1748) 7.75 (1:2000) 6.75 (1:2518) 6.5 (1:2615) 7. (1:2500) 7,5 (1:2400) 8. (1:2344) 8. (1.2438) 9. (1:2222) POLICY & ADMIN. 2.5 (1:5942) 2.5 (1:6200) 2.5 (1:6800) 3. (1:5667) 4. (1:4315) 3.5 (1:5143) 3. (1:6250) 3. (1:6500) 3. (1:6667) 1:6500 CITY TOTAL 66.0 (1:225) 65.75 (1:236) 77.5 (1:219) 76. (1:224) 75. (1:233) 79. (1:228) 83.75 (1:224) 88.75 (1:220) 91. (1:220) 1:220 Full-Time Equivalents 8 MAYOR BOARDS AND MUNICIPAL AND COMMISSIONS COURT CITY COUNCIL •MUNICIPAL JUDGE ($1 • MAYOR AND • PLANNING COMMISSION (V) COUNCIIQRS (V) • DUDGET COMMITTEE (V) • TURA (V) CITY • LIBRARY BOARD (VI ATTORNEY • PARK BOARD (V) • NPO's (V1 • TASK FORCES AND •CITY ATTORNEY($) STUDY COMMITTEES (V) CITY 1982-83 ADMINISTRATION ORGANIZATION •CITY ADMINISTRATOR • EXECUTIVE SECRETARY • ADMINISTRATIVE ASSISTANT BY • ADMINISTRATIVE ASSISTANT POSITION POLICE LIBRARY FINANCE b PUBLIC PLANNING & DEPARTMENT DEPARTMENT RECORDS WORKS DEVELOPMENT •CHIEF • LIBRARIAN • DIRECTOR • DIRECTOR • DIRECTOR • LIEUTENANT •ASSISTANT • VOLUNTEERS (V) • OFFICE •OFFICE •POLICE OFFICER LIBRARIAN ASSISTANT ASSISTANT • K-9 •ASSOCIATE • K-9 LIBRARIAN • RESERVES (V) •LIBRARY ASSISTANT •OFFICE ASSISTANT • AIDE (P/T) •VOLUNTEERS (V) OPERATIONS ENGINEERING BUILDING G PLANNING DIVISION DIVISION CODES ENFHT DIVISION • SUPT. zo • BUILDING G • ASSOCIATE OFFICIAL PLANNER • CHIEF • ASSOCIATE PLANS PLANNER EXAMINER INSPECTOR PATROL PATROL PATROL DETECTIVE SUPPORT ACCOUNTING SUPPORT RECORDS WASTE STREETS SHOP G ENGINEERING FIELD SECTION SECTION SECTION SECTION SERVICES SECTION SERVICES MANAGEMENT WATER i PARKS SERVICES SERVICES SERVICES L� uuuu uuuuluuu •SERGEANT -SERGEANT •SERGEANT •SERGEANT •RECORDS •ACCOUNTS •OFFICE •RECORDS •CREW •CREW •CREW •CREW •CREW .POLICE •CORPORAL •CORPORAL •CORPORAL MANAGER MANAGER MANAGER MANAGER CHIEF CHIEF CHIEF CHIEF CHIEF OFFICER •POLICE •POLICE •POLICE •DISPATCHRR •ACCOUNTS •OFFICE •OFFICE •UTILITY -UTILITY •UTILITY •ENGR. •ENGR. •POLICE OFFICER. OFFICER OFFICER •DISPATCHER CLERK ASSISTANT ASSISTANT WORKER WORKER WORKER TECH. ENGR. OFFICER •POLICE •POLICE •DISPATCHER •BILLING •OFFICF. •OFFICE •UTILITY •UTILITY •IiELPER(P/T) .POLICE OFFICER OFFICER •DISPATCHER CLERK ASSISTANT ASSISTANT WORKER WORKER TECIL OFFICER •POLICE •POLICE •DISPATCHER •AIDE (P/T) •UTILITY •POLICE OFFICER OFFICER •DISPATCHER WORKER 9 .HELPER (P/T1 OFFICER •POLICE OFFICER - - S E C T I O N I I - - REVENUE SUMMARY AND REVENUE DETAIL This section shows the revenues by fund and a summary of those revenues. As indicated in Section 1, total revenues from 1979-80 to 1986-87 are projected to increase at an average of 4% per year. Tax revenues will go from $181,175 in 1979-80 to $528,078 in 1981-82 with the Bikepath, TCYS and Loaves and Fishes levies to $739,369 in 1986-87 for just the Tax Base. Tax resources during the growth peak in 1979-80 were only 5% of City resources but, assuming moderate growth, will be 40% of City resource needs in 1986-87. Fees and charges can pay for direct services like inspection and plan review, but ultimately, taxes must provide for basic services tike Police, Library and Public Works maintenance. 10 • FIGI...E 2 .1 REVENUE SUMMARY FROM 1978 -79 TO 1986-87 5 TOTAL BUDGET RESOURCES 4 — z O 3 GENERAL OPERATING REVENUES J J 2 \ SPECIAL CAPITAL REVENUES SPECIAL OPERATING REVENUES 04 600 DEBT SERVICE REVENUES x 01/ 62 83 83.84 84-85 85-86 78-79 79-80 80-81 81-82 81-82 86-87 actual actual actual budget actual budget projected projected projected projected li FM TABLE 2.1 REVENUE SUMMARY ACTUAL ACTUAL BUDGETED ACTUAL ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED 79-80 80-81 81-82 81-82 DESCRIPTION 82-83 83-84 84785 85-86 86-87 GENERAL FUND 637,618 513,240 1,040,015 906,983 Property Taxes 978,932 768,290 813,536 866,018 925,869 347,364 650,559 396,632 345,235 From Other Agencies 296,180 302,375 281,788 294,126 307,083 64,586 4,350 7,662 9,725 State Subventions -0- -0- -0- -0- -0- 100,554 100,852 96,895 96,909 County Subventions 100,966 100,942 195,219 194,497 193,775 195,938 214,462 240,040 179,748 Licenses & Permi.ts 250,000 260,000 300,000 300,000 330,000 57,000 56,177 59,400 57,343 Fines, Forfeitures & Penalties 60,000 60,000 65,000 65,0:'0 70,000 55,637 46,551 49,000 29,126 Use Money & Property 20,000 20,000 20,000 20,000 20,000 51,074 65,612 88,000 57,073 Charges for Current Services 100,000 17.0,000 150,000 155,000 155,000 275,861 348,596 378,750 395,545 Franchise Revenue 431,768 468,996 506,510 546,488 590,662 2,228 322 40,900 6,684 Non-Revenue Receipts 500 45,000 5,000 5,000 5,000 134,471 12,399 116,249 91,615 Recovered Expenditures 100,000 90,000 90,000 120,000 140,000 1,922,331 2,013,120 2,513,543 2,175,986 GENERAL FUND 2,338,346 2,235,603 2,427,053 2,566,129 2,737,349 121,465 _127,818 146,890 141,186 FEDERAL REVENUE SHARING 111,120 75,300 50,250 _ -0- -0- 2,043,796 2,140,938 2,660,433 2,317,172 SUBTOTAL 2,449,466 2,310,903 2,477,303 2,566,129 2,737,349 541,563 527,408 597,354 621,135 SEWER FUND 599,016 479,000 501,000 534,000 589,000 85,845 114,595 93,262 80,774 COUNTY GAS TAX FUND 76,000 76,000 81,200 81,200 86,500 256,670 319,579 223,229 221,756 STATE TAX STREEI FUND 254,950 255,000 255,000 255,000 255,000 884,078 961,582 913,845 923,665 SUBTOTAL 929,966 810,000 837,200 870,200 930,500 -0- 30,525 521,615 583,603 COUNTY ROAD LEVY FUND 600,385 37,500 10,500 -0- -0- 684,234 897,443 941,534 932,519 MAJOR STREET SDC FUND 452,276 160,000 220,000 275,000 302,000 113,216 99,467 74,969 85,541 PARKS SDC FUND 41,500 23,000 23,000 23,000 23,000 797,450 1,027,435 1,538,118 1,601,663 SUBTOTAL 1,094,161 220,500 2.53,500 298,000 325,000 84,724 148,677 162,653 335,197 SPECIAL ASSESSMENTS 229,253 737,500 820,000 875,000 925,000 37,739 38,336 10,213 10,213 BOND DEBT SINKING -0- -0- -0- -0- 122,463 187,013 172,866 345,410 SUBTOTAL 229,253 737,500 820,000 875,000 925,000 3,847,787 4,316,968 5,187,910 2,081,158 TOTAL: ALL FUNDS 4,702,846 4,078,903 42388,003 4,609,329 4,917,849 12 04 TABLE 2.2 REVENUE - HISTORY AND PROJECTIONS ACTUAL ACTUAL BUDGETED ACTUAL ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED 79-80 80-81 81-82 81-82 DESCRIPTION 82-83 83-84 84-85 85-86 86-87 05 GENERAL FUND 381,250 226,083 322,154 216,865 295 FUND BALANCE 165,714 300 PROPERTY TAXES 181,175 198,589 528,078 502,829 301 Current Levy (lax Base Only) 585,650 620,790 658,036 697,518 739,369 21,502 25,835 20,000 18,510 302 Taxes, Prior Years 45,000 47,000 50,000 53,000 56,000 522 83 100 2,412 309 Other 100 500 500 500 500 5,999 5,785 10,000 9,938 301.1 Loaves 6 Fishes 12,000 15,000 20,000 25,000 30,000 47,170 56,865 66,383 67,168 301.2 TCYS Levy 70,368 75,000 85,000 90,000 100,000 -0- -0- 93,300 89,261 301.3 Bike Levy 90,100 -0- -0- -0- -0- -0- -0- -0- -0- Prior Years Taxes 10,000 10,000 -0- -0- -0- 310 REVENUE FROM OTHER AGENCIES 35,790 35,685 38,150 35,677 312 Cigarette lax 39,330 35,370 37,139 38,995 40,945 123,016 124,650 136,650 130,101 313 Liquor Fax 1 ,850 131,265 137,829 175,411 151,956 76 87,772 91,784 103,979 99;182 314 State Revenue Sharing 76,000 68,400 71,820 75,411 79,182 5,000 35,000 35,000 35,000 35,000 30,214 26,369 30,146 35,997 316 Hotel-Motel Tax 3 839 -0- -0- -0- 318 Federal Subventions -0- -0- -0- -0 -0 -0- -0- -0- -0- 318.1 EDA Title II -0- -0- -0- -0- -0- 69,673 372,071 21,457 231 '118.2 HUD Sr. Citizens -0- -0- -0- -0- -0- -0- 46,250 24,047 318.2 HUD Architectural Barriers -0- -0- -0- -0- -0- -0- -0- 20,000 20,000 318.2 Downtown Planning Grant -0- -0- -0- -0- -0- -0- -0- -0- Community Devel. Block Grant -0- 32,340 -0- -0- -0- 319 STATE SUBVENTIONS 384 -0- 7,662 7,662 319.1 State LCDC S CEIA -0- -0- -0- -0- -0- 47,367 1,755 -0- -0- 319.2 State BOR -0- -0- -0- -0- -0- 16,835 -0- -0- -0- 319.3 State Highway Safety Grant -0- -0- -0- -0- -0- -0- 2,595 -0- 2,063 319.4 State Library Grant Aide -0- -0- -0- -0- -0 13 ARK TABLE 2.2 REVENUE - HISTORY AND PROJECTIONS ACTUAL ACTUAL BUDGETED ACTUAL ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED 79-80 80-81 81-82 81-82 DESCRIPTION 82-83 _ 83-84 84-85 85-86 86-87 321 COUNTY SUBVENTION Count - U.S.A. 21,664 20,942 20,219 19,497 18,775 23,830 23,108 22,385 22,386 Y 76,724 77,744 74,510 74,523 322 County - Library - WCCLS 79,302 80,000 175,000 175,000 175,00 330 LICENSES AND PERMITS 75,000 75,000 85,000 85,000 85,000 48,926 51,525 66,000 50,417 331 Business Licenses 20 000 25,000 30,000 30,000 35,000 1.7,369 27,271 25,000 23,739 332 Plumbing and Heating 150,000 150,000 175,000 175,000 200,000 125,369 130,363 143,000 100,710 333 Building -0- 5,000 5,000 5,000 5,000 -0- -0- -0- -0- 334 Alarm Permits 4,274 5,303 6,040 4,882 339 Other (Liquor, Signs, Street 5,000 5,000 5,000 5,000 5,000 Opening, Others) 340 FINES, FORFEITURES & PENALTIES 60,000 60,000 65,000 65,000 70,000 57,000 56,177 59,400 57,343 341&342 Fines & Forfeitures 350 USE OF MONEY AND PROPERTY 53,637 46,551 49,000 29,126 351 Interest oil Investments 20,000 20,000 20,000 20,000 20,000 -0- _0- -0- 359 Other -0- -G- -0- -0- -0- 360 CHARGES FOR CURRENT SERVICES 35,000 3,515 5,245 6,000 2,970 360 Subdivision Application Fee 20,000 10,000 10,000 15,000 15,000 10,109 12,908 14,500 9,531 361.1 Subdivision Lighting Fee 5, 000 (Trans. In) 20,845 23,278 17,000 14,589 362 Zoning Adjustments 40,000 SU,000 60,000 60,000 60,000 9,276 16,589 40,000 20,431 365.2 PW Inspection Fee 25,000 25,000 35,000 35,000 35,000 7,329 7,592 10,500 9,553 369 Other 10,000 10,000 10,000 10,000 10,000 380 FRANCHISE REVENUE 225,000 243,000 262,440 283,435 306,110 128,432 184,337 200,000 214,608 381 PCE 61,768 64,856 68,099 71,504 75,079 53,053 60,715 63,750 58,827 382 NW Natural Gas 108 000 116,640 125,971 136,049 146,933 69,877 77,177 84,000 86,104 383 General Telephone 30,000 32,000 35,000 38,000 40,000 22,627 24,597 29,000 28,850 384 Garbage 5 000 10,000 12,500 15,000 20,000 -0- _0_ -0- 4,908 MACC Franchise Fee 1,872 1,770 2,000 2,248 389 Other (CAB & PNB) 2,000 2,500 2,500 2,500 2,500 14 xnHP„*pnv))..ab�•�+%�'n,rsaM�zirtFi:„Rwmxwi.�+. 04 TABLE 2.2 REVENUE - HISTORY AND PROJECTIONS ACTUAL ACTUAL BUDGETED ACTUAL ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED 79-80 80-81 81-82 81-82 DESCRIPTION 82-83 83-84 84-85 85-86 86-87 390 NON-REVENUE RECEIPTS 31 31 4,000 -0- 391 Donations/Gifts 100 1,000 ,000 1,000 1,000 4 2,197 309 500 6,684 399 Other 400 4,000 4,000 4,000 4,000 -0- 40,000 -0- -0- -0- -0- -0- 36,400 -0- Sale of Land 400 RECOVERED EXPENDITURES 116,442 -0- 38,813 47,131 401.1 Bancrofts (close-outs) -0- -0- -0- -0 -0 18,029 12,399 32,880 31,247 402 Other (Sr. Center, St. Accid. -0- 20,000 20,000 20,000 20,000 Ins., Witness Fees, Police Training, Misc.) -0- -0- 5,369 11,900 402.7 LID Admin. Costs (Current Proj) 60,000 40,000 40,000 60,000 70,000 -0- -0- 39,187 1,337 402.8 LID Eng. Costs (Current Proj) _40,000 30,000 30,000 40,OOC 50,000 1,922,331 2,013,120 2,513,543 2,175,986 10TAL: GENERAL FUND 2,338,346 2,235,603 2,427,053 2,566,129 2,737,349 53,169 - 62.,650 - 169,683 - 166,367 LESS: TCYS, Lb F, AND B/W LEVIES - 182,468 - 100,000 - 105,000 - 115,000 - 130,000 1,869,162 1,950,470 2,343,760 2,009,819 SUBTOTAL--CITY ONLY 2,155,878 2,135,603 2,322,053 2,451,129 2,607,349 10 FEDERAL REVENUE SHARING -0- 18,778 13,991 26,530 27,796 295 Favid Balance -0- -0- -0- -0- 310 Er')m Other Agencies 101,960 113,172 120,060 112,807 317 Federal Subvention 110,620 75,000 50,000 -0- -0- 350 Use of Money/Property 727 655 300 583 351 Interest-Investments 500 300 250 -0- -0- 121,465 127,818 146,890 141,186 SUBTOIAL--FEDERAL REVENUE SHARING 111,120 75,300 50,250 -0- -0- 15 TABLE 2.2 REVENUE - HISTORY AND PROJECTIONS ACTUAL ACTUAL BUDGETED ACTUAL ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED 79-80 80-81 81-82 81-82 DESCRIPTION 82-83 83-84 84-85 85-86 86-87 40 SEWER FUND 254,664 223,469 171,388 159,924 295 Fund Balance (Prorating) 138,766 350 Use of Money/Property 33,507 23,564 20,016 22,311 351 Interest-Investments 10,000 20,000 L0,000 20,000 20,000 360 Charges for Services 91,502 65,015 95,300 41,060 363 Sewer Connection Fee 38,750 40,000 50,000 65,000 75,000 155,282 206,762 300,190 390,036 364 Monthly Service Charge 391,500 403,000 415,000 430,000 475,000 6,608 8,598 10,450 4,742 365 Inspection (City/USA) 5,000 10,000 10,000 10,000 10,000 -0- -0- -0- 3,062 365.4 Charge in Lieu of Assessment 15,000 6,000 6,000 9,000 9,000 400 Recovered Expenditure -0- -0- 10 -0- 402 Other -0- -0- -0- -0- -0- 541,563 527,408 597,354 621,135 SUBIOIAL--•SEWER FUND 599,016 479,000 501,000 534,000 589,000 20 COUNTY GAS TAX FUND 12,349 40,883 15,762 8,822 295 Fund Balance 310 From Other Agencies 70,840 70,382 75,600 69,721 315 County Road lax 75,000 75,000 80,000 80,000 85,000 350 Use of Money/Property 2,656 3,330 1,900 2,231 351 Interest-Investments 1,000 1,000 1,200 1,200 1,500 85,845 114,595 93,262 80,774 SUBTOTAL--COUNTY GAS TAX FUND 76,000 76,000 81,200 81,200 862500 16 1 TABLE 2.2 REVENUE - HISTORY AND PROJECTIONS ACTUAL ACTUAL BUDGETED ACTUAL ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED 79-80 80-81 81-82 81-82 DESCRIPTION _ 82-83 83-84 84-85 85-86 86-87 15 STATE TAX STREET FUND 48,921 108,401 13,669 15,668 295 Fund Balance -0- -0- -0- -0- -0- 310 From Other Agencies 198,241 199,257 203,550 200,341 311 Gas Tax 249,950 250,000 250,000 250,000 250,000 350 Use of Money/Property 9,508 11,921 6,000 5,747 351 Interest-Investments 5,000 5,000 5,000 5,000 5,000 400 Recovered Expenditure - -0- -0- 10 -0- 402 Other __O_ -0- -0- -0- -0- 256,670 319,579 223,229 221,756 SUBTOTAL--STATE TAX STREET FUND 254,950 255,000 255,000 255,000 255,000 21 COUNTY ROAD LEVY FUND -0- -0- -0- 6,053 295 Fund Balance 48,385 * ^ 310 From Other Agencies -0- 29,920 495,365 546,383 321 County Maint. & Repair Tax 532,000 -0- -0- -0- -0- Delinquent faxes Rec'd 37,500 10,500 350 Use of Money/Property -0- 605 26,250 31,167 351 Interest-Investments 20,000 -0- -0- -0- -0- -0- 30,525 521,615 583,603 SUBTOTAL--COUNTY ROAD LEVY 600,385 37,500 10,500 -0- -0- 25 SIREEISDC FUND 475,521 671,650 749,394 753,699 295 Fund Balance 317,276 * ^ 350 Use of Money/Property 66,193 89,654 52,000 107,1:`) 351 Interest-Investments 10,000 10,000 20,000 25,000 27,000 360 Charges for Services 142,520 136,139 140,140 71,570 366 Systems Development Charge 125,000 150,000 200,000 250,000 275,000 684,234 897,443 941,534 932,519 SUBTOTAL--STREET SDC FUND 452,276 160,000 220,000 275,000 302,000 17 r, TABLE 2.2 REVENUE - HISTORY AND PROJECTIONS i ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED ACTUAL ACTUAL BUDGETED ACTUAL DESCRIPTION 82-83 83-84 84-85 85-86 86-87 79-80 80-81 81-82 81-82 30 PARKS SDC FUND 12,002 x 30,336 41,818 31,377 38,409 295A Fund Balance -- Park #1 NW 12,000 48,641 21,126 19,442 21,126 2958 Fund Balance -- Park X12 SE 350 Use of Money/Propert.y 500 500 500 4,946 3,280 2,000 3,686 351 Interest-Investments-Park Ikl 500 500 500 500 500 4,933 4,723 500 6,040 351 Interest-Investments-Park #2 502 500 360 Charges for Service 11,960 8,840 8,800 6,000 367 System Develop. Charge-Park 111 9,000 10,000 12,000 10,000 10,000 12,000 12,000 12,000 12,400 19,680 12,850 10,280 368 System Develop. Charge-Park #2 41,500 23,000 9,50 12,000 23,000 23,000 23,000 311,216 99,467 74,969 85,541 SUBTOTAL--PARKS SDC FUND 45 SPECIAL ASSESSMENT FUND 91,433 -0- -0- -0- -0- 39,405 50,789 64,518 85,115 295 Fund Balance 350 Use of Money/Property 10,000 20,000 20,000 25,000 25,000 18,737 18,084 17,000 28,767 351. Interest-Investments 000 61 068 405 Collect on Assessments 72,890 717,500 500,020 850,000 900,000 19,374 46,405 62, 54,930 7,208 19,404 19,135 29,368 352 Interest on Assessments -0- 3,995 -0- 130,879 399 Miscellaneous Income 84,724 148,677 162,653 335,197 SUBTOTAL--SPECIAL ASSESSMENT FUND 229,253 737,500 820,000 875,000 925,000 18 ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED ACTUAL ACTUAL BUDGETED ACTUAL DESCRIPTION 82-83 83-84 84-85 85-86 86-87 79-80 80-81 81-82 81-82 35 BOND SINKING FUND 24,601 27,698 -0- -0- 295 Fund Balance 350 Use of Money/Property -0- 31097 -0- -0- -0- 351 Interest-Investments -0- -0- -0- -0- 10,041 10,638 10,213 10,213 403 Collections on Bonds 5 Interest _0= -0- 37,739 38,336 10,213 10,213 SUBTOTAL--BOND SINKING FUND 3,87,787 4,316,968 5,187,910 2,081,158 TOTAL: ALL FUNDS 4,702,846 4,078,903 4,388,003 4,609,329 4,917,849 19 - - S E C T I O N EXPENDITURE PROJECTIONS I policy and Administration decreases from $153,993 in As indicated in the first section, personnel Services 1982-83 to $143,023 in 1986-87 and represents only are projected at 4-5% increases, Materials and 3-4/ of the Budget in any one year. City-Wide Support Services at 5% and Capital Outlay at 6%. 1'he costs rise from $310,102 to $400,000 or over a 7% assumption is for an average 5-6% inflation rate over increase per year. 1'1iis cost would be less over time the next five years. Given a growth rate of 7% and if the City owned office space instead of renting, and productivity improvements averaging 4% per year, these are certainly minimum expenditure projections. if a lull-time attorney were used instead a consulting attorney, at least if present levels of legal service continue. 'I he other parts of the Expenditures are projected by Department within the Cit Wide SupporL Program are largely fixed costs program categories. police expenditures increase from beyond our control. $1,084,934 in 1982-83 to $1,555,712 in 1986-87. y Meanwhile, the other Community Service departments of debt Service is for Local Improvement District Finance and Records, Court, Library and Social assessments and does not reflect any general Services increase from $565,803 in 1982-83 to $804,211 obligation debt if a Civic Center were approved. in 1986-87. Community Services increase an average of Contingency funds are perhaps unacceptably low at only 9% per year over the five-year projection. 1% of total budget. Again, it is safe to say that these are prudent and frugal expenditure projections, Community Development programs rise and fall over the not "pie in the sky bureaucratic wish lists"' same period depending upon dedicated funds for road or sewer projects and on the amount of growth-related services to provide. Community Development totals actually decline from $2,282,264 in 1982-83 to $2,154,959 in 198b-87, or a 1% drop. 20 TABLE 3.1 CITY-WIDE EXPENDITURE PROJECTION SUMMARY ACTUAL ACTUAL BUDGETED ACTUAL ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED 1 79-80 80-81 81-82 81-82 DE,SCRiPTION 82-83 83-84 84-85 85-86 86-87 TOTAL CITY ! 1,094,010 1,253,699 1,615,360 1,516,883 Wages 1,652,680 1,770,014 1,904,898 2,061,543 2,201,796 224,730 285,436 440,966 381,716 Benefits 585,736 646,165 719,557 818,947 916,159 1,318,740 1,539,135 2,056,326 1,898,599 Personal Services -- Subtotal 2,238,416 2,416,179 2,624,455 2,880,490 3,117,955 461,445 555,700 803,312 1,244,287 Materials 6 Services 862,446 971,191 1,064,037 1,167,476 1,246,600 136,476 150,974 215,432 188,649 Capital Outlay 237,134 139,000 170,000 194,000 295,000 1,560,785 1,012,494 314,817 1,579,386 Other* 76,497 40,000 45,000 50,000 60,000 122,463 187,013 172,866 75,424 Other** 229,253 737,500 820,000 875,000 925,000 i 3,599,909 3,445,316 3,562,753 4,986,345 Subtotal 3,643,746 4,303,870 4,723,492 5,166,966 5,644,555 247,878 871,652 1,722,509 201,565 Capital Projects _ 1,659,100 457,000 469,000 496,834 434,350 4,702,846 4,760,870 5,192,492 5,663,800 h,078,905 3,847,787 4,316,968 5,285,262 5,187,910 TOTAL Over-Under Expend, or Contingency ** Debt Service NOTE: From 1979-80 to 1981-82 Salaries and Wages increased 387 while Benefits increased from 707. Projected expenditures under current systems will increase 337 for Salaries and Wages with a 567 increase in Benefits. i 21 TABLE 3.2 PROGRAM EXPENDITURE PROJECTION SUMMARY ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED ACTUAL ACTUAL BUDGETED ACTUAL 82_83 83-84 84-85 85-86 86-87 79-80 80-81 81-82 81-82 DESCRIPTION I COMMUNITY SERVICES a es 984,790 1,062,953 1,147,268 1,238,185 1,322,875 W 674,648 746,496 936,813 882,969 K 374,714 417,486 464,973 525,741 586,911 146,846 186,441 270,577 233,104 Benefits 1 821,492 932,937 1,207,390 1,116,073 Personal Services--Subtotal 1223,778 1 257,334 1 288,299 1 316,895 348,637 146,229 163,290 207,376 177,579 Materials & Services 62,500 92,500 112,500 137,500 Ca itaI outlay 67,455 67,658 53,039 76,237 73,978 P y 1,650,737 1,800,273 1,993,040 2,193,321 2,395,923 1,035,379 1,149,266 1,491,003 1,367,630 Subtotal _0_ -0- -0- _0_ Capital Projects -0- -0- -0- -0- -0- 1,650,737 1,800,273 1,993,040 2,193,321 2,395,923 1,035,379 1,149,266 1,491,003 1,367,630 TOTAL - COMMUNITY DEVELOPMENT es 567,729 615,124 674,501 737,320 789,871 wages 367,652 446,825 588,211 556,013 g 176,240 198,361 226,113 _ 262,085 295,281 68,346 82,829 144,752 129,863 Benefits999,405 435,998 529,654 732,963 685,876 Personal Services--Subtotal 743,969 813,485 900,494 453,480 1,485,152 79,957 162,540 205,082 242,548 710,761 Ms"erials & Services 310 966 355,701 399, 99 Ca ital Outlay 168,229 74,500 75,500 79,500 155,500 63,763 35,457 122,795 98,828 p y 1,223,164 1,243,686 1,375,633 1,532,385 1,720,609 662,301 770,193 1,098,306 1,495,465 Subtotal 50 � Ca 1,059,100 457,000 469,000 496,834 434,' 160,365 479,904 1,641,389 13+,231 Capital Projects 2 282 264 1,700,686 1,844,633 2,029,219 2,154,959 822,664 1,250,097 `2,739,695 1,629,696 'TOTAL POLICY & ADMINISTRATION Wages 86,038 89,050 100,161 91,937 83,129 51,712 59,820 90,336 73,078 Benefits 31,782 30,318 _28,451 31,121 33,967 8,378 11,551 23,637 17,915 23,017 60,090 71,371 113,973 90,993 Personal Services -- Subtotal 131,943 12'1,255 117,239 118,101 17,159 119,006 20 850 19,156 17, 1,000 1,000 10,050 7,834 23,865 23,968 Materials & Services 1,000 1,000 c Capital Outlay 1,200 3,854 -0- 3,200 3,12 p 153,993 142,411 129,819 136,260 143,023 j 73,994 79,205 142,038 11.8,090 Subt^•'al -0- -0_ _0_ _0- -0- -0- -0- _0_ -0- Capital Projects 73,994 79,205 142,038 118,090 1'01'AL 153,993 142,411 129,819 136,260 143,023 - I 22 TABLE 3.2 PROGRAM EXPENDITURE PROJECTION SUMMARY ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED ACTUAL ACTUAL BUDGETED ACTUAL DESCRIPTION 82-83 83-84 84-85 85-86 86-87 79-80 80-81 81-82 81-82 CITY-WIDE SUPPORT -0- -0- -0- -0- -0- -0- 558 -0- 4,856 Wages -0- -0- Benefits 3,000 -0- -0- __ 1,160 4,615 2,000 834 personal Services--Subtotal 3,000 -0- -0- -0- -0- 1,160 5,173 2,000 5,657 306,852 339,000 359,000 379,000 399,000 142,626 179,494 328,523 331,979 Materials b Services 250 1,000 1,000 1,000 1,000 1,201 62,478 13,200 12,714 Capital Outlay 144,987 247,145 343,723 350,350 Subtotal 310,102 340,000 i 360,000 380,000 400,000 -0- -0- -0- -0- -0- 87,515 391,748 81,120 67,334 Capital Projects 000 380 000 400,000 232,502 638,893 424,843 41.7,684 TOTAL 310,102 340,000 360, _. 229,253 737,500 820,000 875,000 925,000 122,463 187,013 172,866 75,424 DEBT SERVICE 1,560,785 1,012,494 314,817 1,398,702 OTHER--CONTINGENCY/OVER-UNDER EXPEND. 76,497 40,000 45,000 50,000 60,000 3,847,787 4,316,968 5,285,262 5,187,910 TOTAL 4,702,846 4,760,870 5,192,492 5,663,800 6,078,905 23 TABLE 3.3 DEPARTMENTAL EXPENDITURE PROJECTIONS ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED ACTUAL ACTUAL BUDGETED ACTUAL 82-83 83-84 84-85 85-86 86-87 79-80 80-81 81-82 81-82 DESCRIPTION COMMUNITY SERVICES (29) (31) (33) (34) (35) (28) (28) (29) (29) 1.1 Police (FTE) 684,601 738,833 802,042 851,2151 902,817 518,111 556,697 672,727 649,437 Wages 286,188 318,146 355,236 394,061 436,137 116,833 152,156 209,929 180,661 Benefits 634,944 708,853 882,656 830,098 Personal Services-Subtotal 970,789 1,056,979 1,157,278 1,245,312 1,338,954 68,944 75,148 105,187 79,004 Materials b Services 93,415 108,928 121,476 131,279 141,758 Capital Outlay 20,730 30,000 50,000 60,000 75,000 31,652 28,710 47,525 461686 p 1,084,934 1,195,907 1,328,754 1,436,591 1,555,712 735,177 812,711 1,035,368 955,788 Subtotal -0- -0- -0_ -0- _0_ -0- Capital Projects -0- -0- -0- 1,084,934 1=195,967 1,328,754 1,436,591 1,555,712 735,177 812,711 1,035,36II 955,788 TOTAL (9.5) (LO) (10) (11) (11) (6.25) (6.25) (10.75) (9.25) 1.2 Finb Records (FTE) 189,792 202,181 208,246 229,809 237,852 81,925 98,264 164,090 121,797 Wages 60,779 67,336 72,052 83,991 91,638 16,775 19,037 39,631 29,896 Benefits - ,490 98,700 117,301 203,721 151,693 Personal Services-Subtotal 233, 11,816 Materials 970 571 242,797 69,517 24413 ,936 8 ,29� 351,3403 353,889 15,909 10,914 14,311 & Services Capital outlay 17,100 2,000 2,000 2,000 2,000 Ca 19705 642 2,066 750 P y 301,641 314,314 327,234 367,123 385,379 116,314 128,857 220,098 164,259 Subtotal _0_ _0- _0_ _0_ -0- -0- _0- -0- Capital Projects _ 27,234 367 123 385,379 116,314 128,857 220,098 164, (1) (.75) (.75) (1) (1) 259 TOTAL 301,641 314,314 3 (1.25) (1.25) (1) (1) 1.3 Municipal Court (FIE) 17,744 18,276 15,377 15,9 415 20,166 19,108 22,721 16,641 27,100 Wages 6046 Benefits 3,135 3,438 2,566 ,177 6,046 2,660 3,672 2,173 5,357 Personal Services-Subtotal 20,879 21,714 17,943 20,092 26,212 pe 21,768 26,393 18,814 32,457 Materials& Services 3,625 3,806 3,011 3,161 4,406 2,113 2,571 36,965 2,439 2,500 500 500 500 500 149 -0- 375 376 Capital Outlay 154 35 272 Subtotal 27,004 26,020 21,454 23,753 310118 24,030 28,964 23, -0- -0- -0- -0-_ _0_ _0_ _0_ _0_ Capital Projects 24,030 28,964 23,154 35,272 TOTAL 27,004 26,020 21,454 23,753 31,118 24 TABLE 3.3 DEPARTMENTAL EXPENDITURE PROJECTIONS ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED 83-84 84-85 85-86 " -87 ACTUAL ACTUAL BUDGETED ACTUAL DESCRIPTION _---- 79-80 80-IIL 81-82 81-82 (5.5) (6) (7) (8) (8) (4) (4) (5.5) (5.75) 1.4 Library (FTE) 92,653 103,663 121,603 141,210 162,040 84,635 Wages 24,612 _ 28,566 35,119 k3,51.2 53,090 55,502 68,814 83,355 17,190 Benefits 132,229 156,722 184,722 215,130 10,578 11,576 18,844 117,265 14 132 16,584 Personal Services-Subtotal 7,900 9,803 11,876 , 66,080 86,671 102,199 101,825 Materials & Services 40,000 50,000 60,000 6,457 6,671 7,530 7,057 30,000 291,714 27,125 __. 34,152 23,687 26,271 26,166 Ca ital Outlay 172 032 2 248,854 152,290 -0- Subtotal -0_ _0- _-0_ �0-- 106,689 110;74II 136,000 135,0048 Capital Projects 172,032 208,598 248,854 291,714 -0- -0- -0- 152,290 _- 106,689 110,748 136,000 135,048 TOTAL 1.5 Social Services 11,734 15,000 20,000 25,000 30,000 9,962 Materials & Services (L&F) 85 000 90,000 100,000 5,999 6,313 10,000 71,634 75,000 2,000 Materials & Services (TOYS) 1,500 2,000 2,000 2,000 47,170 61,673 66,383 67,301 132,000 _0_ _0_ Materials & Services (Shelt.ils) 84,868 92,000 10 000 117,000 53,169 67,986 76, 383 77,263 IOTA_L 25 TABLE 3.3 DEPARTMENTAL EXPENDITURE PROJECTIONS ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED ACTUAL ACTUAL BUDGETED ACTUAL 82-83 83-84 84-85 85-86 86-81 79-80 80-81 81-82 81-82 DESCRIPTION COMMUNITY DEVELOPMENI 2.1 Public Works (2) (2) (2) (2) (2) (2) (2) (3) (2,5) 2.1.1 Administration (FTE) Wages 53,045 54,636 56,275 58,245 60,283 Wa 32,377 45,838 49,008 54,727 g 15,181 16,319 17,518 19,238 21,074 5,283 7,068 10,392 12,495 Benefits Personal Services-Subtotal 68,226 70,955 73,793 77,483 81,3 57 37,660 52,906 59,400 61,222 2,300 2,415 2,536 2,663 2,796 1,560 1,595 2,625 1,984 Materials & Services 200 500 500 500 500 _0_ 310 Capital Outlay 80 Subtotal 70,726 73,870 76,829 ,646 84065 _0_ _O_ 39,220 54,501 62,025 69,516 -0- _0- -0- -0- -0_ _0_ -p- 70,726 73,870 76,829 80,646 - _U_ Capital Projects 84,653 39,220 54,501 62,025 69,516 TOTAL (2.25) (3.25) (4.25) (4.75) 2.1.2 Operations: Waste Water (FTE) 63,250 65,000 66,922 69,2.64 71,689 47,047 58,934 110,476 99,920 Wages 29;785 Benefits 22,280 23,500 25,118 96 642 101,474 0 546 24,658 88 500 92,040 , 3 30 > 11,608 15,29983,5 Personal Services-Subtotal 17 325 18,191 19,101 58,655 74,233 141,022 124 578 Materials & Services 15,870 16,500 , 19,382 24,321 23,638 16,134 Capital Outlay 35,000 20,000 20,000 25,003 100,000 _ 16,508 25,286 15,870 15,349 p 136,400 125,000 129,365 139,833 220,575 94,545 123,840 180,530 156,061 Subtotal 334 87,850 Capital Projects 109,000 189,000 174,000 171, 36,381 13,308 131,999 -0- P -- 245,400 314,000 303,365 311,167 308,425 130,926 137,148 312,529 _ 156,061 TOTAL (4.25) (3.25) (1.75) (1.25) 2.1.3 Operations: Streets (FTE) 57,390 68,308 70,357 92,426 95,661 49,511 58,655 35,948 28,537 Wages 5 40 871 Benefits 21,617 26,162 27,892 37,60 , 8,600 6,859 11,018 8,627 79,007 94,470 98,249 130,031 136,532 Personal Services-Subtotal 2g 250 37,374 39,242 58,2x)7 61,118 58,111 65,514 46,966 37,164 Materials & Services 23,748 29,412 35,255 490,057 Ca ital Outlay 76,000 - 30,000 30,000 30,000 30,000 43,470 4,570 24,500 56,887 p 183,257 161,844 167,491 218,238 227,650 125,329 99,496 106,721 584,108 Subtotal 926,100 247,500 280,500 305,000 332,000 28,335 425,466 1,443,907 122,510 Capital Projects 650 153,664 524,962 1,550,628 706, 618 TOTAL 1,109,357 409,344 447,991 523,238 559, 26 TABLE 3.3 DEPARTMENTAL EXPENDITURE PROJECTIONS ACTUAL ACTUAL BUDGETED ACTUAL ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED 79-80 80-81 81-82 81-82 DESCRIPTION 82-83 83-84 84-85 85-86 86-87 (2,5) (2.25) (3.75) (3.75) 2.1.4 Operations: Parks (FIE) 35,198 38,714 64,623 54,726 Wages 47,964 58,599 69,829 91,879 95,095 783 18,961 23,628 33,120 36,154 14, 7,053 7,941 15,569 13,610 Benefits 747 77,560 93,457 124,999 131,249 42,251 46,655 80,192 68,336 Personal Services-Subtotal 26 100 35,116 44,968 64,219 67,430 19,684 28,603 32,710 24,233 Materials b Services Capital Outlay 35,200 2,000 8,000 2,000 8,000 698 4;451 36,850 -0- p y 124,047 114,676 146,425 191,218 206,679 62,633 79,709 149,752 92,569 Subtotal 24,000 20,500 14,500 _ 20,500 14,500 95,647 41,130 65,483 11,721 Capital Projects 148,047 135,176 160,925 211,718 221,179 158,280 120,839 215,235 104,290 TOTAL (1.25) (1.25) (2.25) (2.25) 2.1.5 Operations: Support Services (2805 54,389 65,493 67,785 70,158 21,232 22,955 43,258 44,533 Wages 5,998 6,457 11,370 10,092 Benefits 16,690 17,886 22,468 24,574 26,819 6,977 27,230 29,412 54,628 54,625 Personal Services-Subtotal 61 200 495 72,275 1,260 87,961 9,419 92,359 9,890 10,384 155 801 2,460 3,658 Materials & Services ' 000 5,000 5,000 _0_ -0- 4,600 1,578 Catal Outlay pi711,000 _ 5,000 5, 27,385 30,213 61,688 59,861 Subtotal ,695 78,535 102,380 107,249 112>36T -0- -0- -0- -0- Capital Projects -0- -0- -o -0- -0- 27,385 30,213 61,688 59,861 TOTAL _ 71,695 78,535 102,380 101,249 112,361 (7) (7) (3.25) (4) (7) (7) 2.1.6 Engineering S Street Lighting 131,716) 135,667) 149,210) 154,432 159,837 50,521 79,144 141,863 132,367 Wages 1 8,897 14,817 34,321 29,611 Benefits 41,373 44,346 50,798 55,576 60,672 173,089 180,013 200,008 210,008 220,509 59,418 93,961 176,184 161,978 Personal Services-Subtotal 215,346 226,113 245,515 257,791 270,680 85,098 105,704 129,760 151,777 Materials & Services 512 -0- 34,325 23,700 Capital Outlay 19,329 10,000 10,000 10,000 10,000 145,028 199,665 340,269 337,455 Sub1'otal 407,764 416,126 455,523 477,799 - 501,189 -0- -0- -0- _0_ Capital Projects -0- -0- -0- -0- -0- 145,028 199,665 340,269 337,455 TOTAL 407,764 416,126 455,523 477,799 501,189 27 TABLE 3.3 DEPARTMENTAL EXPENDITURE PROJECTIONS ACTUAL ACTUAL BUDGETED ACTUAL ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED 79-80 80-81 81-82 81-82 DESCRIPTION 82-83 83-84 84-85 85-86 86-87 (7) (7.5) (8) (8) (9) (8.5) (7,75) (6.75) (6.5) 2.2 Planning & Development 161,559 178,525 196,415 203,289 237,148 131,766 142,585 143,035 141,203 g 44,316 51,187 58,711 64,594 79,906 20,907 24,388 31,536 30,770 Benefits 152,673 166,973 174,571 171,973 Personal Services-Subtotal 201,900 236,923 240,494 242,519 348,448 12,913 14;646 16,100 22,918 Materials & Services 2,000 2,575 1,150 6,650 1,004 Capital Outlay 1,500 7,000 2,000 7,000 229,275 273,635 297,620 317,402 367,502 168,161 182,769 197,321 195,895 Subtotal -0- -0- -0- -0- -0- -0- -0- -0- -0- Capital Projects 229,275 273,635 297,620 317,402 357,502 168,161 182,769 197,321 195,895 TOTAL (4) (3.5) (3) (3) (3) (2.5) (2.5) (2.5) (3) 3.1 PoWaceS& Administration 100,161 91,937 83,129 86,038 89,050 51,712 59,820 90,336 73,078 g 31,782 30,318 28,451 31,121 33,967 8,378 _ 11,551 23,637 17,915 Benefits 131,943 122,255 111,580 117,159 123,017 60,090 71,371 113,973 90,9"3 Personal Services-Subtotal 20,850 19,155 17,239 18,101 19,006 10,050 7,834 24,865 23,968 Materials & Services Ca ital Outla 1,200 1,000 1,000 1,000 1,000 3,854 -0- 3,200 3,17.9 p 153;993 142,411 12- 9,Tl 1 6,2 0 �+ 73,994 79,205 142,038 118,090 Subtotal -0- -0- -0- -0- -0- -,9 -0- -0- -0- Capital Projects 73,994 79,205 142,038 118, 090 TOTAL 153,993 142,411 129,819 136,260 143,023 4.1 City-Wide Support -U- -0- -0- -0- -0- -0- 558 -0- 4,823 Wages -0- -0- -0- Benefits 3,000 -0- _ 1,160 4,615 2,000 834 3,000 -0- -0- -0 -U_ 1,160 5,173 2,000 5,657 Personal Services-Subtotal 30 Services(*) 6,852 339,000 359,000 379,000 399,000 Materials & 142,626 179,494 328,523 331,979 P50 1,000 1,000 1,000 1,000 1,201 62,478 13,200 12,714 Capital Outlay 310,102 340,000 360,000 380,000 400,000 Subtotal 144,987 247,145 343,723 350,350 -0- -0- -0- -0- -0- 87,515 391,748 81,120 67,334 Capital Projects 232,502 638,893 424,843 417,684 TOTAL 310,102 340,000 360,000 380,000 400,000 28 TABLE 3.3 DEPARTMENTAL EXPENDITURE PROJECTIONS ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED ACTUAL ACTUAL BUDGETED ACTUAL ACTUAL 82-83 83-84 84-85 85-86 86-87 79-80 80-81 81-82 81-82 5.1 Debt Services Other Expenditures 159,253 737,500 820,000 875,000 925,000 70,000 -O- 122,463 187,013 172,866 75,424 P _0_ -0- -0- _0_ -0_ _0_ Unappropriated Fund Balance 6.1 All Other Expenditures ? _0_ -0- 119,316 Contingency (General Fund) 37,778 _0_ _0_ _0_ Contingency (Fed. Rev. Sharing) -0- -0- -0- -0 16,956 16,558 40,000 45,000 50,000 60,000 _0_ -0- 29,985 Contingency (Sewer) _0_ -0- _0_ Contingency (State Tax Streets) -0- -0- -0- -0- 14,487 -0- -0- -0- -0- -0- _0_ -0- 26,303 Contingency (Rd. Levy) _0_ -0- -0' _0_ -0- 92,555 Contingency (Major Streets) 7,2.76 `0' 7,250 -0- -0- -0- -0- _0_ -p- 4,218 Contingency (Park 411) _ _0_ Contingency (Park 412) 7,250 -0 -0_ -0 -0- -0- 3,280 385 -0- -0- -0- -0- -0- -0- 7,717 Contingency (County Road Maintenance & Operations) Subtotal 76,497 40,000 45,000 5N%A00 6N%A00 0_ -p- 314,817 NSA Capital Projects (**) ** N/A N/A N/A N/A N/A - 76,497 40,000 45,000 50,000 60,000 -0- -0- 314,817 0- TOTAL ? To be determined by Budget Committee and Council ** ed, rents and bases, utilities, moving costs and other adjustments would be necessary. Civic Center not shown: $4,900,000 budgeted. If approv 29 r-. - - S E C T I O N I V - - PROPERTY TAX LIMITATIONS By taking the Expenditure requirements from Section the non-tax resources of Section II, the Assuming a continuation of events as lu knew them in III to ch of the 1 l/2% limit the 1970's, this report could be concluded. Revenues at 4%, expenditures after adjusted tax-resource from eascenarios can be added and the deficit's or neede might be expected to grow program cuts in 1983-84 can be estimated. The continued 4% productivity efforts might still only grow by an 8% total. A new tax base of $1.1 million apparent options are: could be recommended to the voters as a responsible SCENARIO #A -- Allocate the 1 1/2% on a pro rata basis way to maintain present levels of City service. — --- or an per thousand or or percent of the 1979 actual levies, Whether City property taxes under $1 P approximate 25% roll-back across-thc-board. That at the lowest rate of any City in the State over 5,000 would be fine if the world were as it were in 1979, POP are reasonable or not, total property tax but Tigard has grown by 18 since then and that year was one of the lowest City levies in recent levels are too high by anyone's barometer. The 1 1/2% property tax limit Ballot Measure #3 is certainly a history...Deficit: $1,137,547. factor to be addressed. Will the voters react with SCENARIO IiB -- Allocate the 1 1/2% as an average of the 1 1/2% "meat axe despite all of the uncertainty ta -- — of. its final outcome? Would they even app the rears since 1979. ..But what of annexation and growth? Should those who have been frugal and responsible new tax base even without the 1 l/2" conservative be limited even more while those who have specter? better off? been more spendy be proportionately It is reasonable to conclude that we should project Deficit: pendy 80. the costs of maintaining present levels of service, SCENARIO 41C -- Allocate the 1 1/2% as an average of yet also prepare for the impacts of the 1 1/2% limit --- ---- _adjusted for an and on living within the current tax base. Cressure tine levies since 1979 ad3 but difficult to options must be developed now, not under the p growth, More - equitable, of crises. By stating the situation clearly and "blackmail" administer. . .Deficit: $692,633 directly, then none can accuse the city of -- " SCENARIO_ IID Allocate among schools, counties and or vindictiveness when cuts Have to be made. urban service providers (cities and scial districts) of pe 1979. ..Deficit: If a 1 1/2% or similar limit eventually passes, ti— oil a State-wide average a`• Legislature must decide how to divide the $15 per $813,805. thousand amongst the affected local governments. 30 I Scenario "A" cut impacts are shown in Table 4.1 in erage this Chapter. The "No New Tax Base" Scenario with its SCENARIO #E -- Allocate as a State—wide av adjusting for annexation and growth. ..Deficit: organizat onfchatrtssby staff1areTshown4for each. This 7 10 39,8 . presents a numerical and visual look from bad to worse. SCENARIO #F -- Allocate tax rates by function as historical —actuals. Under this option (recommended by the Legislative Revenue Office) the City would be allowed to levy' up to $2.40 per thousand or $1,118,000 compared to our $1,302,757 requirements...Deficit: $184,757. In comparison, the "No New Tax Base Scenario" seems less drastic: SCENARIO, NO NEW TAX—BASE -- $681,967. Tables 4.1 and 4.2 show the fiscal and staffing impact of service level cuts to balance a $1.1 million or $700,000 deficit. 31 OMNI TABLE 4.1 CUT-BACK OPTION "A" CUT BACK OPTION: SCENARIO #A 1982-83 1983-84 DISCUSSION DRAF1 1984-85 1985-86 1986-87 NOTES 832,000 165,210 TOTAL TAX RESOURCES 168,500 171,900 175,300 3,870,846 3,458,113 NON-TAX RESOURCES 3,729,467 3,911,311 4,177,980 4,702,846 3, 23,323 TOTAL ALL RESOURCES 31897,961 4,0 3,211 4,353,2$0 COMMUNITY SERVICES 997,967 995,631 1,077,321 Level II to I in 55-8 1,084,934 950,000 Police 219,000 238,000 250,000 Level I 301,641 200,000 Finance & Records 21,000 22,000 25,000 Level I 27,004 20,000 Municipal Court 120,000 135,000 150,000 Level I 152,290 100,000 Library -0- -U- -0- Cut 84,868 -0- Social Services 1,357,967 1,390,631 1,502,321 1,650,737 1,270,000 SUBTOTAL COMMUNITY DEVELOPMENT Level I 70,726 70,000 PW Administration 75,000 80,000 85,000 300,000 300,000 300,000 Level II-PS used for CO 245;400 300,000 PW Waste Water 400,000 420,000 450,000 Level II-PS used for CO 1,109,357 360,000 PW Streets 100,000 100,000 100,000 Level I-PS used for CO 148,047 100,000 PW Parks 71,695 52,000 PW Support Services 65,000 75,000 80,000 Level I 407,764 206,323 PW Engineering 220,000 250,000 275,000 Level I-No Lights 229,275 152,000 Planning & Development 160,000 167,580 175,959 Level I 2,282,264 1,240,323 SUBTOTAL 1,320,000 1,392,580 1,465,959 90,000 95,000 100,000 Level I, No Council 153,993 85,000 POLICY AND ADMINISTRATION Benefits 310,102 250,000 CITY-WIDE SUPPORT 265,000 280,000 300,000 Level 1 229,253 737,500 DEBT SERVICES 820,000 875,000 925,000 Level III 76,497 40,500 ALL OTHER - CONTINCENCy 45,000 50,000 60,000 Level II to I 4,702,846 3,623,623 TOTAL: ALL PROGRAMS 3,897,967 4,083,211 4,353,280 4,702,846 4,760,870 BASELINE PROGRAM LEVEL 5,192,492 5,663,800 6,078,905 -0- (1,137,547) BASELINE DEFICIT #A (1,295,717) (1,580,589) (1,725,625) 17,500 18,000 POPULATION 18,750 19,500 20,000 75 FTE 79 FTE BASELINE STAFF LEVEL 84 FTE 89 FTE 91.5 FTE 75 FTE 56 FTE CUT-BACK STAFF LEVEL 58.75 FTE 58.75 FTE 59.25 FTE 1:233 1:228 BASELINE STAFF:POPOULAT'ION 1:223 1'220 1'220 32 1:223 1:321 CUT-BACK STAFF:POPULATION 1:319 1:332 1:337 MAYOR BOARDS AND MUNICIPAL AND COMMISSIONS COURT CITY COUNCIL • PLANNING COMMISSION (Vi •MUNICIPAL JUDGE ($) • MAYOR AND • BUDGET COMMITTEE (V) COUNCILORS (V) • TURA (V) CITY • LIBRARY DOARD (V) ATTORNEY • PARK BOARD (V) • NPO'S (V) • TASK FORCES AND •CITY ATTORNEY($) STUDY COMMITTEES (V) OPTION "A" CITY STAFFING ADMINISTRATION $1.1M DEFICIT •CITY ADMINISTRATOR • EXECUTIVE SECRETARY 56 FTE 19 LAYOFFS FINANCE 6 PUBLIC PLANNING G POLICE LIBRARY WORKS DEVELOPMENT DEPARTMENT DEPARTMENT RECORDS •DIRECTOR • DIRECTOR •CNIEP • LIBRARIAN • DIRECTOR • OFFICE •VOLUi."TEERS (V) •OFFICE e LIEUTENANT o ASSISTANT ASSISTANT ASSISTANI e K-9 LIBRARIAN • K-9 u OFFICE • RESERVES ASSISTANT • AIDE (P/T) @ e AIDE (P/T) OPERATIONS ENGINEERING BUILDING L PLANNING DIVISION DIVISION CODES ENFMT DIVISION a L—u u • SUPT. • SUPT. • BUILDING • ASSOCIATE OFFICIAL PLANNER • INSPECTOR PATROL PATROL PATROL DETECTIVE SUPPORT ACCOUNTING SUPPORT RECORDS WASTE STREETS SHOP L ENGINEERING FIELD ISECTION' SECTION ISECTIONI 1SECTION' 1SERVICESI SECTION ISERVICES' MANAGEMENT WATER G PURKS SERVICES SERVICES I`-SE-R—V�I'CE�SI " " " " l.� U u RECORDS •C� •CREW *CREW •C� •CREW •SERGEANT •SERGEANT eSERGEANT •SERGEANT *RECORDS oACC0UNT5 oOFFICE •POLICE ;POLICE •POLICE POLICE MANAGER MANAGER MANAGER MANAGER CHIEF CHIEF CHIEF CHIEF(() CHIEF(j) OFFICER OFFICER OFFICER OFFICER DISPATCHER .ACCOUNTS •OFFICE •AIDE(P/T) •UTILITY •UTILITY UTILITY •ENGR. •ENGR. DISPATCHER CLERK ASSISTANT WORKER WORKER WORKER TECH. TECH. .POLICE .POLICE POLICE •UTILITY eUTILITY OFFICER OFFICER OFFICER •DISPATCHER WORKER WORKER .POLICE •POLICE •POLICE •DISPATCHER OFFICER OFFICER OFFICER 33 •POLICE •POLICE •POLICE OFFICER OFFICER OFFICER TABI,E 4.2 NO NEW TAX BASE CUT-BACK OPTION CUT BACK OPTION: NO NEW TAX BASE SCENARIO 1986-87 NOTES 1982-83 1983-84 DISCUSSION DRAFT 1984-85 1985-86 832,000 620,790 TOTAL TAX RESOURCES 658,036 697,518 739,369 3,870,846 3,458,113 NON-TAX RESOURCES 3,729,467 3,911,311 4,177,980 4,702,846 4,078,903 TOTAL ALL RESOURCES 4 387 503 4,608,829 4,917,349 COMMUNITY SERVICES 1,084,934 1,052,903 Police 1,150,000 1,210,000 1,313,349 Level III to Level 1184 301,641 230,000 Finance & Records 250,000 270,000 270,000 Level II 20,000 21,000 22,000 Level II 27,004 20,000 Municipal Court 140,000 190,000 Level II 152,290 120,000 Library 130,000 84,868 75,000 Social Services 50,000 50,000 15,000 Level III to II/84-85 1 1,650,737 1,497,903 SUBTOTAL 1,600,000 1,6 ,000 0,3 9 to I/86-87 COMMUNITY DEVELOPMENT 70,726 72,000 PW Administration 75,000 80,000 85,000 Level III 303,000 311,000 308,000 Level III 245,400 314,000 PW Waste Water 427,000 458,000 490,000 Level III 1,109,357 389,000 PW Streets 148,047 115,000 PW Parks 120,000 125,000 130,000 Level III 89,000 Level III 71,695 78,000 PW Support Services 81,000 85,000 305,000 Level II-Arterial Lts 407,764 2.50,000 PE Engineering 275,000 290,000200,000 180,000 190,000 Level II 229,275 190,000 Planning & Engineering 1,481,000 1,529,000 1,597,000 2,282,264 1,408,000 SUBTOTAL 83-84 153,993 115,000 POLICY & ADMINISTRATION 120,000 100,000 110,000 rvel IINo Council in Beenefinefi ts 310,102 280,000 CITY-WIDE SUPPORT 300,000 320,000 375,000 Level II to I in 83-84 820,000 875,000 875,000 Level III 229,253 737,500 DEBT SERVICES 76,497 40,500 ALL OTHER - CONTINGE_NCY 66,503 93,829 100,000 Level II 4,702,846 4,078,903 TOTAL: ALL PROGRAMS 4,387,503 4,608,829 4,917,349 5,193,684 5,663,800 6,078,905 4,702,846 4,760,870 BASELINE PROGRAM LEVEL (806,181) (1,054,971) (1,161,556) -0- (681,967) BASELINE DEFICIT 17,500 18,000 POPULATION 18,750 19,500 20,000 15 FTE 79 FTE BASELINE STAFF LEVEL 84 FIE 89 FTE 91.5 FTE 69 FTE 68 FTE 70 FTE 75 FTE 69 FTE CUT-BACK STAFF LEVEL 1:233 1:228 BASELINE S1'AFF:POPULATION 1:223 1:220 1:220I:272 1:286 1:285 34 1:233 1:260 CUT-BACK STAFF:POPULATION 1:852 1:847 1:769 1:795 1:818 SWORN POLICE:POPULATION MAYOR BOARDS AND MUNICIPAL AND COMMISSIONS COURT CITY COUNCIL •MUNICIPAL JUDGE ($) •MAYOR AND • PLANNING COMMISSION (V) COUNCILORS (V) • BUDGET COMMITTEE (V) • TURA (VI CITY • LIBRARY BOARD (V) ATTORNEY . PARA BOARD (V) . NPO's (V) • TASK FORCES AND •CITY ATTORNEY($) STUDY COMMITTEES (V) CITY ADMINISTRATION STA NEW TAX" STAFFING •CITY ADMINISTRATOR • EXECUTIVE SECRETARY $700,000 •ADMINISTRATIVE ASSISTANT DEFICIT 69 FTE POLICE LIBRARY FINANCE G PUBLIC PLANNING 6 6 LAYOFFS DEPARTMENT DEPARTMENT RECORDS WORKS DEVELOPMENT •CHIEF • LIBRARIAN • DIRE=OR •DIRECTOR . DIRECTOR • LIEUTENALrP •ASSISTANT • VOLUNTEERS (V) •OFFICE •OFFICE • K'-9 LIBRARIAN ASSISTANT ASSISTANI • K-9 •ASSOCIATE e RESERVES LIBRARIAN •LIBRARY ASSISTANT •ASSIST ASSISTANT •VOLUNTEERS (V) OPERATIONS ENGINEERING BUILDING L PLANNING DIVISION UIVISION CODES ENFMT DIVISION • I SUPT. • SUPT. • BUILDING � • ASSOCIATE OFFICIAL PLANNER • INSPECTOR• ASSOCIATE PLANNER PATROL PATROL PATROL DETECTIVE SUPPORT ACCOUNTING SUPPORT RECORDS WASTE STREETS SHOP 6 ENGINEERING FIELD SECTION SECTION SECTION SECTION SERVICES SECTION SERVICES MANAGEMENT WATER G PARKS SERVICES SERVICES SERVICES uuuuu uuuuuuuu *SERGEANT •SERGEANT*SERGEANT *SERGEANT *RECORDS •ACCOUNTS •OFFICE •RECORDS •CREW *CREW .CREW •CREW •CREW •POLICE •CORPORAL *CORPORAL •CORPORAL MANAGER MANAGER MANAGER MANAGER CHIEF CHIEF CHIEF CHIEF CHIEF OFFICER •POLICE •POLICE •POLICE •DISPATCHER •ACCOUNTS •OFFICE *OFFICE •UTILITY •UTILITY •UTILITY •ENGR. •ENGR. •POLICE OFFICER OFFICER OFFICER •DISPATCHER CLERK ASSISTANT ASSISTANT WORKER WORKER WORKER TECH. TECH. OFFICER •POLICE •POLICE •DISPATCHER •AIDE (P/T) •UTILITY •UTILITY •HELPER(P/T) •POLICE OFFICER OFFICER •DISPATCHER WORKER WORKER OFFICER •POLICE •POLICE •DISPATCHER •UTILITY •POLICE OFFICER OFFICER WORKER 35 OFFICER •POLICE OFFICER - - S E C T I O N V - - SERVICE AND CUT-BACK OPTIONS By taking the "bad" and the "worse" of the property tax limit possibilities and the "No New Tax Base" Scenario, a five-year financial plan and staffing level projection under cut-backs was developed. These Cut-Back Options range from $1,100,000 to $700.000. LEVEL III DISCRETIONARY SERVICES Each department of the City has been preparing program level priorities by function related to Budget and Staffing levels. Level III reflects the present LEVEL II service level. Level I reflects the Core of essential DESIREABLE SERVICES services unless the program is totally eliminated. The 1982-83 Budget was used as the base year for the Cut-Back Options, since the City already considers this Budget year to be "tight". Service levels by CORE department are shown: LEVEL I ESSENTIAL LEVEL I -- Core Services SERVICES LEVEL II -- Desirable Services LEVEL III -- Discretionary Services $3.5M LEVEL IV -- Preferable But Not Presently Provided Table 5.1 shows the fiscal cuts related to service $620,000 level categories. Table 5.2 shows the staffing cuts. The rest of this Section shows the services or functions to be cut at each level as revenue-expenditure gap deficits occur. $580,000 36 r^1 TABLE 5.1 CUT-BACK BUDGETS SUMMARY III III II II I ACTUAL ACTUAL ACTUAL ADOPTED SERVICE CUTS SERVICE CUTS CORE 79-80 80-81 81-82 82-83 DESCRIPTION 83-84 83-84 83-84 83-84 83-84 COMMUNITY SERVICES 735,177 812,711 955,788 1,084,934 Police 1,195,907 106,968 1,088,939 116,992 971,947 116,314 128,857 164,098 301,641 Finance & Records 340,334 56,003 284,331 32,701 251,630 24,030 28,964 35,272 27,004 Municipal Court 106,689 110,748 135,048 152,290 Library 172,032 48,196 123,836 20,113 103,723 53,169 67,986 77,263 84,868 Social Services 92,000 92,000 -0- -0- -0- 1,035,379 1,149,266 1,367,630 1,650,737 SUBTOTAL 1,800,273 303,167 1,497,106 169,806 1,327,300 COMMUNITY DEVELOPMENT 39,22, 54,501 69,516 70,726 PW Administration 73,870 3,670 70,200 9,300 60,900 130,926 137,148 156,061 245,400 PW Waste Water 314,000 29,000 285,000 61,784 223,216 409,344 34,355 374,989 120,550 254,439 153,664 524,962 706,618 1,109,357 PW Streets 158,280 120,839 104,290 148,047 PW Parks 135,176 18,905 116,271 24,945 91,326 78,535 3,000 75,535 12,603 62,932 27,385 30,213 59,861 71,695 PW Support Services 416,126 63,563 352,563 112,450 240,113 145,028 199,665 337,445 407,764 PW Engineering 168,161 182,769 195,895 229,275 Planning & Development 273,635 63, 79 209,756 44,532 165,224 822,664 1,250,097 1,629,696 2,282,264 SUBTOTAL 1,700,686 216,6672 1,484,314 38b,1b4 1,098,150 73,994 79,205 118,090 153,993 POLICY AND ADMINISTRATION 142,411 21,890 120,521 33,994 86,527 232,502 638,893 417,684 310,102 CITY-WIDE SUPPORT 340,000 37,140 302,860 28,400 274,460 122,463 187,013 75,424 229,253 DEBT SERVICES 737,500 -0- 737,500 -0- 737,500 -0- -0- -0- 76,497 CONTINGENCY 40,000 -0•- 40,000 -0- 40,000 1,560,785 1,012,494 1,398,702 N/A REVENUES OVER OR UNDER EXPENDITURES N/A N/A N/A N/A N/A 3,847,787 4,316,968 5,187,910 4,702,846 TOTAL EXPENDITURE REQUIREMENTS4,760,870 578,569 4,182,301 618,364 3s 563,937 * Municipal Court is combined with Finance & Records Note: Current services at Level ill less Level III Cuts equals reduced services at Level 11. Level II services less Level I1 Cuts leaves Level I Core services. 37 TABLE 5.2 FULL TIME EQUIVALENTS CUT-BACK SUMMARY III III II II I ACTUAL ACTUAL BUDGETED ACTUAL SERVICE CUTS SERVICE CUTS CORE 79-80 80-81 81-82 82-83 DESCRIPTION 83-84 83-84 83-84 83-84 83-84 COMMUNITY SERVICES (21+7) (21+7) (22+7) (22+7) Police (23+8) (1+2) (22+6) ( (19+5) 28.0 28.0 29.0 29.0 31.0 3 28.0 4 4..0 2 0 11.0 2.55 7.8.5 1.5 7.0 7.5 7.5 10.25 10.5 Finance & Records K * A, * * Municipal Court* 6.0 1.5 4.5 .75 3.75 4.0 4.0 5.75 5.5 Library - - - - _ _ _ - Social Services COMMUNITY DEVELOPMENT 1.5 2.0 2.0 2.5 2.0 PW Administration 2.0 - 2.0 .5 3.25 .5 2.75 .5 2.25 2.25 3.25 4.75 3.25 PW Waste Water 3.25 .5 2.75 1.0 1.75 4.25 3.25 1.25 2.75 PW Streets 2.75 .5 2.25 .5 1.75 2.5 2.25 3.75 2.25 PW Parks 2.75 - 2.75 .5 2.25 1.25 1.25 2.25 .2.75 PW Support Services 8.5 4.0 7.0 6.0 PW Engineering, Street Lighting 6.0 1.0 5.0 1.0 5.0 8.75 7.75 6.5 7.0 Planning & Development 7.5 1.5 6.0 2.5 2.5 3.0 4.0 POLICY AND ADMINISTRATION 3.5 .5 3.0 1.0 2.0 CITY-WIDE SUPPORT DEBT SERVICES CONTINGENCY/REVENUE OVER OR UNDER EXPENDITURES 66.0 65.75 76.0 75.0 TOTAL 79.0 11.5 67.5 12.25 55.25 38 TABLE 5.3 COST AND SERVICE CUT-BACKS PROGRAM UNIT: POLICE DEPARTMENT LEVEL III LEVEL fI LEVEL I DESIRABLE SERVICE LEVELS CORE SERVICE LEVELS CORE SERVICE LEVEL CURRENT SERVICE LEVELS INITIAL CUTS ADDED CUTS COSTS AND SERVICES PROJECTED 1983-84 NOTES 1983-84 1983-84 1983-04 BUDGET CUTS BUDGET CUTS BUDGET CUTS BUDGET 1979-80 PERSONAL SERVICES 66,822 PERSONAL SERVICES 103,464 PERSONAL SERVICES 886,693 PERSONAL SERVICES 1,056,979 634,944 MATERIALS/SERVICES 10,146 MATERIALS/SERVICES 13,528 MATERIALS/SERVICES 85,254 MATERIALS/SERVICES 108,928 68,581 CAPITAL OUTLAY 30,000 CAPITAL OUTLAY -0- CAPITAL OUTLAY -0- CAPITAL OUTLAY 30,000 31,652 CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- -O- (86)106,968 (108) 116,992 (8'16) 971,947 1,195,907 735,177 STAFF CUTS STAFF CUTS STAFF CUTS STAFF 28 FTE ADMINISTRATION ADMINISTRATION 1.0 ADMINISTRATION 2.0 ADMINISTRATION 3.0 PATROL 1..0 PATROL 1.0 PATROL 15.0 PATROL 17.0 REVENUE 82-83 INVESTIGATION INVESTIGATION 1.0 INVESTIGATION 2.0 INVESTIGATION 3.0 GEN.FUND SUPPORT SERVICES 2.0 SU?PORT SERVICES 1.0 SUPPORT SERVICES 5.0 SUPPORT SERVICES 8.0 Fund Bal. 38 FTE (1+2) 3.0 FTE (3+1) 4.0 FTE (19+5) 24.0 FTE (23+8) 31.0 Oper.Taxes 5.96 InterAgency 276 PROGRAM SERVICES Lic.&Permits 76 PROGRAM SERVICE CUTS ADDED PROGRAM SERVICE CUTS CORE PROGRAM SERVICES Fines.Forf. 28 CRIMINAL, CRIMINAL: CRIMINAL (SEE ATTACHED) CRIMINAL: FED.REV.SHAR. 26 *cut patrol response to reported crimes of •PYlOrlt 1+2: Directed patrol •Priority 1+2 all index crimes which are cold *Reduce crime analysis Y Ouse Telcserve, cutting personal contacts @Reduce neighborhood patrol to problem areas. Reactivate *Priority 3: Field contact TRAFFIC, TRAFFIC: @priority 3: Teleserve TRAFFIC: *Cut general traffic (traffic nuisance, parking, abandoned wen. and non-injury @Cut Priority 2: Random Traffic TRAFFIC: *Priority 1,2+3: Officer under$400 damageenforcement only *Priority 1: Life treatening response as required *Limit traffic enforcement to emergency only DISCRETIONARY: DISCRETIONARY: DISCRETIONARY: DISCRETIONARY: *Priority 3: Limited to when available *Emergency level only @Limited to emergency only oPriorities + *Cut Priority 1, central @Priority 3: As time allows -Traffic Problems - Wire-Down (non-power) -Lost/Found property Prowl Checks Animal Problem -Assist citizens -Deliver Messages Noise Abatement -Private Request for Towing Vacation Checks -Unlisted Situations Non-Injury Accidents on Private Proptrty *Rebuild vehicles every other year •Ruduce support, therefore officers in office more 39 CALLS FOR SERVICE MANAGEMENT RESPONSE PRIORITIES CRIMINAL PRIORITY TRAFFIC PRIORITY DISCRETIONARY PRIORITY PRIORITY *1: PRIORITY del: PRIORITY n1: PRIORITY ail: Potential for Violence or Injury All Violent Crimes in Life Threatening Potential for Violence or Injury Progress warrants Felony @Homicide *Accident:Injury/Fatal @Alarms (Fire or Police) oUnwanted Persons oRobbery *Hit A Run:Injury oDtsturbnnces *D.U.I.I. *Prowlers *Wire Down (Power) *Rape *Suicides or Attempts *Assist Agency (Criminal) eAssault *Reckless *Hazards (injury threatening) *Burglary (occupied bldg.) *Extreme Hazards *Fires *Arson *Elude YRioaITY *2: PRIORITY #2: PRIORITY *2: PRIORITY •2: Non-Violent Non-Violent Crimes in Hazards to Public Non-Violent Progress Safety *Burglary *Non-Injury Accidents on *Assist Agency (non-criminal) *Narcotics Information *Da Bites @Subpoena/Summons Service (unoccupied bldg.) a Public Street g *Persons: Drunk/Sick/Confused *Theft *Directed Traffic *Civil Matters Enforcement *Check Buildings eJuvenile Problems *Fraud *Hazards eCheck Occupant Ice/Narcotics •Random Traffic *Directed Crime Patrol Enforcement esuspicious Auto/Person PRIORITY #3: PRIORITY x3: PRIORITY x3: PRIORITY i3: General General Traffic General *Traffic Problem • *Deliver Messages *Reported Crimes of all *Traffic Nuisance @Noise Abatement quest for Towing Auto Index Crimes which are *Parking *Wire Down (non-power) *Abandoned Vehicles *Found Property oPrivate Re Cold *Lost Property *vacation Checks @Non-Injury Accidents oUnliated Situations with Damage Under sProwl Checks 6400.00 Value *Assist Citizen *Non-Injury Accidents on Private Property (civil matter) AO TABLE 5.4 COST AND SERVICE CUT—BACKS PROGRAM UNIT: FINANCE AND RECORDS DEPARTMENT (Includes Municipal Court) LEVEL III LEVEL 11 LEVEL I DESIRABLE SERVICE LEVELS CORE SERVICE LEVELS CORE SERVICE LEVEL CURRENT SERVICE LEVELS INITIAL CUTS ADDED CUTS COSTS AND SERVICES NOTES 1983-84 1983-84 1983-84 PROJECTED 1983-84 BUDGET CUTS BUDGET CUTS BUDGET CUTS BUDGET CUTS PERSONAL SERVICES 44,615 PERSONAL SERVICES 26,769 PERSONAL SERVICES 219,847 PERSONAL SERVICES 291,231 120,468 MATERIALS/SERVICES 9,388 MATERIALS/SERVICES 5,632 MATERIALS/SERVICES 31,583 MATERIALS/SERVICES 46,603 18,022 CAPITAL OUTLAY 2,000 CAPITAL OUTLAY 300 CAPITAL OUTLAY 200 CAPITAL OUTLAY 2,500 1,854 CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- '0' (16$) 56,003 (l0a) 32,701 (74%) 251,630 340,334 140,344 7.25 FTE STAFF CUTS STAFF CUTS STAFF CUTS STAFF CUTS FINANCE DIR./CITY RECORDER FINANCE DIR./CITY RECORDER FINANCE DIR./CITY RECORDER 1.0 FINANCE DIR./CITY RECORDER 1.0 REVENUES 82-83 MANAGER MANAGER MANAGER 3.0 MANAGER 3.0 GEN.FUND 0 ACCOUNTING CLERK 1.0 Fund Bal. 21% ACCOUNTING CLERK ACCOUNTING CLERK ACCOUNTING CLERK 1. BILLING CLERK 1.0 BILLING CLERK BILLING CLERK BILLING CLERK 1 0 Lic.& Permit29% CLERK TYPIST I/II 1.5 CLERK TYPIST I/II 1.0 CLERK TYPIST I/II 1.0 CLERK TYPIST I/II 3.5 Fines & For.10% CLERK TYPIST III CLERK TYPIST III CLERK TYPIST III 1.0 CLERK TYPIST III 1.0 OFFICE AIDE OFFICE AIDE .5 OFFICE AIDE OFFICE AIDE •5 Money & Propl02 FTE 2.5 FTE 1.5 FTE 7.0 FTE 11.0 LID Serv. 10% PROGRAM SERVICE CUTS ADDED PROGRAM SERVICE CUTS CORE PROGRAM SERVICES PROGRAM SERVICES SEWER FUND 14% FED.REV.SHAR. 64 SEE ATTACHED SEE ATTACHED SEE ATTACHED SEE ATTACHED 41 1JRRENT SERVICE LEVELS AL CUTS ADDED CUTS COSTS AND SERVICES 1983-84 1983-84 IRITI r1983-84 PROJECTED 1983-84 *Reduce Number of Council Meetings to I/mo. ADMINISTRATION: ut Overtime •Reduce Number of Council Meetings to I/mo. *Reduce "Open" Office -fours to 10-3 •c;e ne ral Admin. G City Recorder I+eslx+nsibilities educe "013:n" Office 11ours...9-4 •Reduce "Open" Office (lours to 10-1 ADMINISTRATION: •Oversee General Finance G Recn rds, Iwdycr INISTRATION: •General Admin. Responsibilities G City Recorder •Risk management G Insurance ontacts by phone (call back) or responsibilities •Oonds G LID Research 6 Financing ADMINISTRATION: P ppointment only, Cut immediate, •General Finance G Records, Budget •Corti[iea to of Conformance ersonal Contacts oRisk Management G Insurance YC Admin. processing of new bands Or *Current bonds G LID Financing Only ACCOUNTING: ID Financing •Cantart by Cell Back or by Appointment •Payroll: Twice/m0.; Reports: 2/mo., Annual •Accounts Payable: 2/m0. Refilings, updating of the Certificate r., Follow-U f Conformance ACCOUNTING: :sewer I Billing: 4/y P COUNTING: ACCOUNTING: *Payroll-Monthly with Monthly G Annual Peports •Spcciel Asesss: 2/yr., Follow-UP ayroll-Pay at Mid-Month on a Draw, Cu[ •Accounts Payable •Required Financial Records an Reports :Accounts Payable Cut to 1/m0. -Required Financial Reports G Records •Special Reports-Projections ever Billing-Cut from City Services and *Audit Coordination and Report hitt to ax Rolls •Projections for Negotiations only if SUPPORT: anerotAssess-Cut Billing and Shift [o Possible •Notices and Letters According to ORS and TMC County T Tax Roll •Minutes for Council t planning Comm., will Type ounty Tand Mail Out Other Minutes and Agendas rojeCtiOns G Special Reports Cut to' SUPPORT: •Word processing and Training egotiations only when Possible SUPPORT: PPO": •Cut Typing Minutes and Agendas •Reduce Letters, Notify in the Paper whenever •Purchaisng - As Request: ut 'Nice' Multiple Letters of Notice to :Cut - Cut to 1/mo. Possible •Write Resolutions, Ordinances [operty Owners •Repeal Regulations for Taxi Franchise •Topic Minutes G Typing Minutes for Council G *Copying Packets and Reports opLc Minutes Only, Therefore Reduce overtime Planning Commission Only •Covering Various Requests from public ut Training on Word Processing to Self *Word processing with Extended Time Lines, Self •Research for each Taxi License Permits nstruetion Teaching Only ut Preparing Resolutions G Ordinances, •Responses to Public Requests by Call Back C Appt., RECORDS: haft to Departments or Cfontract Out As time Allows •Muncipal Court - 1 night/week Purge duce Size and I of Packets •Copy Reduced 0 of Packets G Reports •ReCity's Centre- CentrICSal - Organize, Archive, g ut Immediate Response to Pu:lic Requests •Purchasing - 1/month Receptionist - Central Information .7-source RECORDS: RECORDS: *park reservations ORDS: •Cut Mun. Court to 1 night/month, with •Mun.Court-1/night/mo., no Carryovers, and Cashiering :sec Fee, or No Carryover for Mun.Court the Remainder Shifted to County Remainder to the County •Motorizing ut Organizing, Archiving, Purging Files •Files, Records Mgt: file, Retrieve, Refile Only harge for notorizing if not City-Related •Receptionist during "Office" hours, Back-Up opying Retrieved Documents as Time Allows During "Closed" Hours. Take Citizen Written Ad with File Retrieval-Refile Charge Phone Requests, and Limited Direct Dialing .Cashiering I *Charge for Notorizing if not City-Related *Limited File Copying 42 TABLE 5.5 COST AND SERVICE CUT—BACKS PROGRAM UNIT: LIBRARY I • LEVEL III LEVEL II LEVEL I DESIRABLE SERVICE LEVELS CORE SERVICE LEVELS CORE SERVICE LEVEL CURRENT SSRVICE LEVELS INITIAL CUTS ADDED CUTS COSTS AND SERVICES NOTES 1983-84 1983-84 1983-84 PROJECTED 1983-84 i BUDGET CUTS BUDGET CUTS BUDGET CUTS BUDGET CUTS PERSONAL SERVICES 27,847 PERSONAL SERVICES 13,850 PERSONAL SERVICES 90,532 PERSONAL SERVICES 132,229 66,080 MATERIALS/SERVICES 2,262 MATERIALS/SERVICES 1,131 MATERIALS/SERVICES 6,410 MATERIALS/SERVICES 9,803 6,457 CAPITAL OUTLAY 18,087 CAPITAL OUTLAY 5,132 CAPITAL OUTLAY 6,781 CAPITAL OUTLAY 30,000 34,152 CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- -0- (28%) 48,196 (12%) 20,113 (60%)103,723 172,032 106,689 4.0 FTE 1.0 STAFF CUTS STAFF CUTS STAFF CUTS 1.0 LIBRARIAN LIBRARIAN STAFF CUTS LIBRARIAN LIBRARIAN ASSISTANT LIBRARIAN ASSISTANT LIBRARIAN ASSISTANT LIBRARIAN 1.0 ASSISTANT LIBRARIAN 1.0 ASSOCIATE LIBRARIAN 1.0 ASSOCIATE LIBRARIAN ASSOCIATE LIBRARIAN ASSOCIATE LIBRARIAN 1.0 REVENUES LIBRARY ASSISTANT LIBRARY ASSISTANT .25 LIBRARY ASSISTANT 75 LIBRARY ASSISTANT 1.0 GEN. FUND OFFICE ASSISTANT OFFICE ASSISTANT OFFICE ASSISTANT 1.0 OFFICE ASSISTANT 1.0 Fund Bal. 31% OFFICE AIDE .5 OFFICE AIDE .5 OFFICE AIDE OFFICE AIDE l'0 InterAgency Sl% FTE 1.5 FTE .75 FTE 3.75 FTE 6.0 FEU.REV.SHAR.18% PROGRAM SERVICE CUTS ADDED PROGRAM SERVICE CUTS CORE PROGRAM SERVICES PROGRAKSERVICES CIRCULATION: CIRCULATION: CIRCULATION: CIRCULATION: Current Avg, is *Limited to 5, Mag. 6 Uncat.Publ. •Overdoes -Only NF *Limited - 5 Books •Unlimited - Average-5 Books 5 books/circ. not Limited •Overdoes - Only NF *Reserves Limit 2 •Overdues-only on Selected Items, oNo Reserves •Open 34 hrs/weak at Aug. Lost Book Cost •No Renewals •Renewals •closed added 14 hr/week *open 48 hrs/week (Open 35 hrs/wccY,) REFERENCE: Must retain ILL REFERENCE: REFERENCE: REFERENCE: *Cut 1 Ill. per. •Unlimited hours nl[ed hours LeVlonq as WCCLS •1ILL •1 ILL per per y ACQUISITIONS AND PROCESSING: ACQUISITIONS AND PROCESSING: ACQUISITIONS AND PROCESSING: ACQUISITIONS AND PROCESSING: •Reduce Ordering/Acct. by 67% •Reduce Ordering/Acct. by 11% •Ordering/Acct. @ 56% current *Ordering/Accounting Book buying is •Reduce Circ. by 401 *Reduce Circ. by 20t level *Prepare for Circulation mainly reference •Cut Bookbinding •Circulation-40% of Current *Bookbinding some adult and PROGRAMMING/COMMUNITY SERVICE: PROGRAMMING/COMMUNITY SERVICE: PROGRAMMING/COMMUNITY SERVICE: PROGRAMMING/COMMUNITY SERVICE: children's •Two Preschool Story Times fiction, more •Cut 1 Preschool Story Time •School Age program publishers. •Cut School Age Program *Summer Reading program *cut 1 Summer Reading Program- *senior Outreach Senior Book No Parade eTYPELINE Deposits would :Cut Outreach-Book Deposit.only •Cut TYPELINE •School Liaison Deppend on Vol un t. Uclivory -Cut School Liaison ADMINISTRATION: ADMINISTRATION: •'travel ADMINISTRATION: ADMINISTRATION: •Eliminate Travel •Cut OLA membership •Training *Memberships •Eliminate Training •DLA Only-Cut All Others 43 AL TABLE 5.6 COST AND SERVICE CUT—BACKS PROGRAM UNIT: SOCIAL SERVICES LEVEL III LEVEL II LEVEL I DESIRABLE SERVICE LEVELS CORE SERVICE LEVELS CORE SERVICE LEVEL CURRENT SERVICE LEVELS INITIAL CUTS ADDED CUTS COSTS AND SERVICES PROJECTED 1983-Bd NOTES 1983^84 1983-84 1983-84 BUDGET CUTS BUDGET CUTS BUDGET CUTS BUDGET CUTS 1979-80 MATERIALS & SERVICES: MATERIALS & SERVICES: MATERIALS & SERVICES: MATERIALS & SERVICES: LOAVES & FISHES 15,000 LOAVES & FISHES -0- LOAVES & FISHES -0- LOAVES & FISHES 15,000 5,999 TCYS 75,000 TCYS -0- TCYS -0- TCYS 75,000 47,170 SHELTER HOUSE 2.,000 SHELTER HOUSE -0- SHELTER HOUSE -0- SHELTER HOUSE 2,000 -0- (1009) 92,000 -0- -0- 92,000 53,169 STAFF CUTS STAFF CUTS STAFF CUTS STAFF CUTS REVENUESGEN. FUND Levy-TCYS L&F 1008 PROGRAM SERVICE CUTS ADDED PROGRAM SERVICE CUTS CORE PROGRAM SERVICES PROGRAM oLoaves and Fishes None oLoaves and Fishes oTCYS oTCYS oShelter House oShelter House 44 } TABLE 5.7 COST AND SERVICE CUT-BACKS PROGRAM UNIT: PUBLIC WORKS/ADMINISTRATION LEVEL III LEVEL II LEVEL I DESIRABLE SERVICE LEVELS CORE SERVICE LEVELS CORE SERVICE LEVEL INITIAL CUTS ADDED CUTS COSTS AND SERVICES CURRENT SERVICE LEVELS NOTES 1983-84 1983-84 1983-84 PROJECTED 1983-84 _ BUDGET CUTS BUDGET CUTS BUDGET CUTS BUDGET CUTS 1979-80 PERSONAL SERVICES 2,322 PERSONAL SERVICES 9,100 PERSONAL SERVICES 59,533 PERSONAL SERVICES 70,955 37,660 MATERIALS/SERVICES 848 MATERIALS/SERVICES 200 MATERIALS/SERVICES 1,367 MATERIALS/SERVICES 2,415 1,560 CAPITAL OUTLAY 500 CAPITAL OUTLAY -0- CAPITAL OUTLAY -0- CAPITAL OUTLAY 500 -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- -O_ (58) 3,670 (138) 9,300 (828) 60,900 73,870 39,220 STAFF CUTS STAFF CUTS, STAFF CUTS STAFF CUTS REVENUE 82-83 DIRECTOR DIRECTOR DIRECTOR 1.0 DIRECTOR 1.0 SEWER FUND OFFICE ASSISTANT OFFICE ASSISTANT .5 OFFICE ASSISTANT .5 OFFICE ASSISTANT 1.0 MAJ.STR.SDC -0- FTE .5 FTE 1.5 FTE 2.0 PARKS FTE COUNTY MAINT. NOTE: Projected collections in PROGRAM SERVICE CUTS ADDED PROGRAM SERVICE CUTS CORE PROGRAM SERVICES PROGRAM SERVICES County Road �---- *OA III to OA II, or Reduce *Less Time as PW Director and *Basic Admin. and Use of *Basic Admin., Engineering & Maintenance are More as City Engineer Consultants for Project Technical. Support only the Hours for OA III *Plans and Initiates Programs delinquent taxes *Cut Training, Reduce Travel *Cut LID Formation Engineering for Engineering and Public Works, in 83-84. and Subsistence *Half Shared Office help oNo Capita]. outlay •Further Reduce Travel & Subsist. e.g., LID's 45 TABLE 5.8 COST AND SERVICE CUT—BACKS PROGRAM UNIT: PUBLIC WORKS/WASTE WATER LEVEL III LEVEL II LEVEL I DESIRABLE SERVICE LEVELS CORE SERVICE LEVELS CORE SERVICE LEVEL CURRENT SERVICE LEVELS INITIAL CUTS ADDED CUTS COSTS AND SERVICES PROJECTED 1983-84 NOTES 1983-84 1983-84 1983-84 BUDGET CUTS BUDGET CUTS BUDGET CUTS BUDGET CUTS 1979-80 PERSONAL SERVICES 13,000 PERSONAL SERVICES 14,284 PERSONAL SERVICES 61,216 PERSONAL SERVICES 88,500 58,655 MATERIALS/SERVICES 2,000 MATERIALS/SERVICES 2,500 MATERIALS/SERVICES 12,000 MATERIALS/SERVICES 16,500 19,382 CAPITAL OUTLAY -0- CAPITAL OUTLAY 20,000 CAPITAL OUTLAY -0- CAPITAL OUTLAY 20,000 16,508 CAPITAL PROJECTS 14,000 CAPITAL PROJECTS 25,000 CAPITAL PROJECTS 150,000 CAPITAL PROJECTS 189,000 36,381 (98) 29,000 (208) 61,784 (718) 223,216 314,000 130,926 2.25 FTE STAFF CUTS STAFF CUTS STAFF CUTS STAFF CUTS REVENUE 82-83 OPERATIONS SUPERINTENDENT OPERATIONS SUPERINTENDENT OPERATIONS SUPERINTENDENT .25 OPERATIONS SUPERINTENDENT 1.250 SEWER FUND 1008 CREW CHIEF CREW CHIEF .5 CREW CHIEF .5 CREW CHIEF UTILITY WORKER .5 UTILITY WORKER UTILITY WORKER 1.5 UTILITY WORKER 2.0 2.25 FTE 3.25 FTE 5 FTE .5 FTE PROGRAM SERVICE CUTS ADDED PROGRAM SERVICE CUTS CORE PROGRAM SERVICES PROGRAM •Eliminate Routine Sewer Line *Split Crew Chief with Support •Line Cleaning by Schedule & SANITARY SEWER LINES & APPURTENANCES: and Emergency Only •Inspection Preventative Maintenance Services *Cleaning *Repair and Replacement STORM WATER CONTROL: *Maintain Catch Basins, Drain Pipes, Ditches, Culverts, etc. *Identification and Separation of Storm from Sanitary Sewers (Infiltration and Inflow 46 TABLE 5.9 COST AND SERVICE CUT—BACKS PROGRAM UNIT: PUBLIC WORKS/STREETS LEVEL III LEVEL II LEVEL I DESIRABLE SERVICE LEVELS CORE SERVICE LEVELS CORE SERVICE LEVEL INITIAL CUTS ADDED CUTS COSTS AND SERVICES CURRENT SERVICE LEVELS NOTES 1983-84 1983-84 1983-84 PROJECTED 1983-84 BUDGET CUTS BUDGET CUTS BUDGET CUTS BUDGET CUTS 1979-80 PERSONAL SERVICES 13,742 PERSONAL SERVICES 28,000 PERSONAL SERVICES 52,728 PERSONAL SERVICES 94,470 58,111 MATERIALS/SERVICES 5,163 MATERIALS/SERVICES 5,000 MATERIALS/SERVICES 27,211 MATERIALS/SERVICES 37,374 23,748 CAPITAL OUTLAY 10,000 CAPITAL OUTLAY -0- CAPITAL OUTLAY 20,000 CAPITAL OUTLAY 30,000 43,470 CAPITAL PROJECTS 5,450 CAPITAL PROJECTS 87,550 CAPITAL PROJECTS 154,500 CAPITAL PROJECTS 247,500 28,335 (8%) 34,355 (30%) 120,550 (628) 254,439 (100%) 409,344 153,664 STAFF CUTS STAFF CUTS, STAFF CUTS STAFF CUTS REVENUE 82-83 OPERATIONS SUPERINTENDENT OPERATIONS SUPERINTENDENT OPERATIONS SUPERINTENDENT .25 OPERATIONS SUPERINTENDENT .25 GEN.FUND 98 CREW CHIEF CREW CHIEF .5 CREW CHIEF .5 CREW CHIEF 1.0 ST.TAX. STR.5% UTILITY WORKER .5 UTILITY WORKER .5 UTILITY WORKER 1.0 UTILITY WORKER 2.0 MAJ.STR.SDC34% FTE 5 FTE 1.0 FTE 1.75 FTE 3.25 ROAD (GAS) 7% COUNTY MAINT45% PROGRAM SERVICE CUTS ADDED PROGRAM SERVICE CUTS CORE PROGRAM SERVICES PROGRAM SERVICES •Decrease Street Cleaning •Cut Road Base Repair *Basic Signing & Markings at STREET MAINTENANCE: to Major System or to Prevent *Cut Trimming Intersections & Hazards Only *Overlays, Chipseals, Pothols Storm System Failures *Cut Ditch Cleaning *Minimum Cleaning-Emergency Only Crack Sealing *Minimum Overlay *Emergency Repairs *Minimum Patching on Collectors Only STREET SWEEPING: *Arterials/Collectors - Monthly •Neighborhoods - Quarterly BRUSH CUTTING: *Right-of-Ways *Traffic Lane Markings 47 n TABLE 5.10 COST AND SERVICE CUT—BACKS PROGRAM UNIT: PUBLIC WORKS/PARKS LEVEL III LEVEL II LEVEL I DESIRABLE SERVICE LEVELS CORE SERVICE LEVELS CORE SERVICE LEVEL CURRENT SB.RVICE LEVELS INITIAL CUTS ADDED CUTS COSTS AND SERVICES PROJECTED 1983-84 NOTES 1983-84 1983-84 1983-84 BUDGET CUTS BUDGET CUTS BUDGET CUTS BUDGET CUTS 1979•-80 PERSONAL SERVICES 9,500 PERSONAL SERVICES 15,945 PERSONAL SERVICES 52,115 PERSONAL SERVICES 77,560 42,251 MATERIALS/SERVICES 9,405 MATERIALS/SERVICES 7,000 MATERIALS/SERVICES 18,711 MATERIALS/SERVICES 35,116 19,684 CAPITAL OUTLAY -0- CAPITAL OUTLAY 2,000 CAPITAL OUTLAY -0- CAPITAL OUTLAY 2,000 698 CAPITAL PROJECTS -Q- CAPITAL PROJECTS -0- CAPITAL PROJECTS 20,500 CAPITAL PROJECTS 20,500 95,647 24,945 (688) 91,326 135,176 158,280 2.5FTE (198) 18,905 (188) STAFF CUTS STAFF CUTS, STAFF CUTS STAFF CUTS REVENUE 82-83 OPERATIONS SUPERINTENDENT OPERATIONS SUPERINTENDENT OPERATIONS SUPERINTENDENT .25 OPERATIONS SUPERINTENDENT .25 GEN.FUND PARKS 169 CREW CHIEF CREW CHIEF .5 CREW CHIEF .5 CREW CHIEF UTILITY WORKER UTILITY WORKER UTILITY WORKER 1.0 UTILITY WORKER 1 HELPER HELPER .5 HELPER .5 HELPER 5 FTE 1.75 FTE 2.75 FTE .5 FTE PROGRAM SERVICE CUTS ADDED PROGRAM SERVICE CUTS CORE PROGRAM SERVICES PROGRAM SERVICES *Reduce Weekend o/t & Cook Park *Cut NIH Park Maintenance *Cook Park, only 1008 •Maintain and Improve Parks and Clean Up eCut Greenway Maintenance Greenways, Ball Fields and Boat *Cutback Fertilizer and Weed *Cut Sr. Center Maintenance Docks, Public Facilities,Restrooms *Maintain, Improve and Install Control Irrigation System *Reduce Greenway Maintenance *Reduce Watering 48 TABLE 5.11 COST AND SERVICE CUT—BACKS PROGRAM UNIT: PUBLIC WORKS/SUPPORT SERVICES LEVEL III LEVEL II LEVEL I DESIRABLE SERVICE LEVELS CORE SERVICE LEVELS CORE SERVICE LEVEL CURRENT SERVICE LEVELS INITIAL CUTS ADDED CUTS COSTS AND S7RVICES PROJECTED 1981-84 NOTES 1983-84 1983-84 1983-:14 BUDGET CUTS BUDGET CUTS 1979-80 BUDGET CUTS BUDGET CUTS PERSONAL SERVICES -0- PERSONAL SERVICES 10,303 PERSONAL SERVICES 61,972 PERSONAL SERVICES 72,275 27,230 MATERIALS/SERVICES -0- MATERIALS/SERVICES 300 MATERIALS/SERVICES 960 MATERIALS/SERVICES 1,260 155 CAPITAL OUTLAY 3,000 CAPITAL OUTLAY 2,000 CAPITAL OUTLAY -0- CAPITAL OUTLAY 5,000 -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- -0- (46) 3,000 (16�) 12,603 (60%) 62,932 78,535 27,385 STAFF CUTS STAFF CUTS STAFF CUTS STAFF CUTS REVENUE 82-83 OPERATIONS SUPERINTENDENT OPERATIONS SUPERINTENDENT OPERATIONS SUPERINTENDENT .25 OPERATIONS SUPERINTENDENT .25 SEWER FU D 318 ND 31% CREW CHIEF CREW CHIEF CREW CHIEF 1.0 CREW CHIEF' UTILITY WORKER UTILITY WORKER .5 UTILITY WORKER 1.0 UTILITY WORKER 1.0 COUNTY MAINT536 HELPER HELPER HELPER HELPER FTE -0- FTE .5 FTE 2.25 FTE 2.75 PROGRAM SERVICE CUTS ADDED PROGRAM SERVICE CUTS CORE PROGRAM SERVICES PROGRAM SERVICES *Cut PM Program *Concentrate on Public Safety *Auto Maintenance and Reapair and High Use Equipment for all City Vehicles and Equip. *Non-Janitorial Building and Grounds Maintenance 49 A , 1 TABLE 5.12 COST AND SERVICE CUT-BACKS PROGRAM UNIT: PUBLIC WORKLENGINEERING & STREET LIGHTING LEVEL III LEVEL II LEVEL I DESIRABLE SERVICE LEVELS CORE SERVICE LEVELS CORE SERVICE LEVEL CURRENT SERVICE LEVELS INITIAL CUTS ADDED CUTS COSTS AND SERVICES PROJECTED 1983-84 NOTES 1983-84 1983-84 1983-84 BUDGET CUTS BUDGET CUTS BUDGET CUTS BUDGET CUTS PERSONAL SERVICES 27,450 PERSONAL SERVICES 27,450 PERSONAL SERVICES 125,113 PERSONAL SERVICES 180,013 ,418 98 MATERIALS/SERVICES 36,113 MATERIALS/SERVICES 75,000 MATERIALS/SERVICES 115,000 MATERIALS/SERVICES 226, , CAPITAL OUTLAY -0- CAPITAL OUTLAY 10,000 CAPITAL OUTLAY -0- CAPITAL OUTLAY 10,000000 12 88555512 PROJECTS -0- -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -O- CAPITAL PROJECTS -0- CAPITAL 416,126 145,028 (158) 63,563 (278) 112,450 (588) 240,113 STAFF CUTS STAFF CUTS STAFF CUTS STAFF CUTS REVENUE 82-83 ENGINEERING SUPERINTENDENT ENGINEERING SUPERINTENDENT ENGINEERING SUPERINTENDENT 1.0 ENGINEERING SUPERINTENDENT 1.0 SEWER UFND17% CREW CHIEF CREW CHIEF CREW CHIEF 2.0 CREW CHIEF 2.0 ENGINEERING TECHNICIAN 1.0 ENGINEERING TECHNICIAN 1.0 ENGINEERING TECHNICIAN 4.0 ENGINEERING TECHNICIAN 6300 MAJTSTRSSDC412% 1.0 FTE 4.0 FTE FTE 1.0 FTE COUNTY MAIN'I'.178 PROGRAM SERVICE CUTS ADDED PROGRAM SERVICE CUTS CORE PROGRAM SERVICES PROGRAM *Reduce Surveying on Primary *Eliminate Surveying on Primary oRevert to Record Keeping oTechnical Engineering Assistance and Secondary Net. and Secondary Net Except as Inspection and Basic Eng. •Update Data of the Physical City *Cut Overtime in Half Related to Specific Projects functions to insure standards •Field Surveys, Drafting and Design •Cut Inspection Services as Necessary @Public Works Inspection *provide Engineering Approval. for Privately Constructed Projects (i.e., Subdivision Sewers, Streets, Water, Storm Drainage, Utility Coordination, etc.) 50 TABLE 5.13 COST AND SERVICE CUT—BACKS PROGRAM UNIT: PLANNING AND DEVELOPMENT DEPARTMENT LEVEL III LEVEL II LEVEL I DESIRABLE SERVICE LEVELS CORE SERVICE LEVELS CORE SERVICE LEVEL INITIAL CUTS ADDED CUTS COSTS AND SERVICES CURRENT SERVICE LEVELS 1983-84 1983-84 1983-84 PROJECTED 1983-84 _- NOTES BUDGET CUTS BUDGET CUTS BUDGET CUTS BUDGET CUTS 1979-80 PERSONAL SERVICES 52,979 PERSONAL SERVICES 29,932 PERSONAL SERVICES 146,801 PERSONAL SERVICES 229,712 152,673 MATERIALS/SERVICES 3,900 MATERIALS/SERVICES 14,600 MATERIALS/SERVICES 18,423 MATERIALS/SERVICES 36,923 12,913 CAPITAL OUTLAY 7,000 CAPITAL OUTLAY -0- CAPITAL OUTLAY -0- CAPITAL OUTLAY 7,000 2,575 CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- -0- (23%) 63,879 (16%) 44,532 (61%) 165,224 273,635 168,161 STAFF CUTS STAFF CUTS, STAFF CUTS STAFF CUTS REVENUE 82-83 DIRECTOR DIRECTOR DIRECTOR 1.0 DIRECTOR 1.0 GEN. FUND CLERK TYPIST I/II CLERK TYPIST I/II CLERK TYPIST I/II 1.0 CLERK TYPIST I/II 1.0 LiC.&Permits 66% BUILDING OFFICIAL BUILDING OFFICIAL BUILDING OFFICIAL 1.0 BUILDING OFFICIAL 1.0 Plann.Charg. 34% CHIEF PLANS EXAMINER 1.5 CHIEF PLANS EXAMINER CHIEF PLANS EXAMINER CHIEF PLANS EXAMINER 1.5 INSPECTOR ' INSPECTOR INSPECTOR 1.0 INSPECTOR 1.0 ASSOCIATE PLANNER ASSOCIATE PLANNER 1.0 ASSOCIATE PLANNER 1.0 ASSOCIATE PLANNER 2.0 FTE 1.5 FTE 1 5 PROGRAM SERVICE CUTS ADDED PROGRAM SERVICE CUTS CORE PROGRAM SERVICES PROGRAM SERVICES eCut Building Dept. for King City •Cut Staff Support to NPO's and eComprehensive Planning •Comprehensive Planning eCut Business License Enforcement to Park Board eCurrent Planning @Current Planning eCut used vehicle *Cut Mapping ,Economic Development @Economic Development •Site Inspections -Staff Support to NPO's, Park *Permit Processing Board, TURA *Staff Reports *Permit Processing •Code Enforcement •Plans Examination *Site Inspection •Building Dept. for King City •Staff Reports 51 TABLE 5.14 COST AND SERVICE CUT—BACKS I PROGRAM UNIT: POLICY AND ADMINISTRATION LEVEL III LEVEL II LEVEL I DESIRABLE SERVICE LEVELS CORE SERVICE LEVELS CORE SERVICE LEVEL CURRENT SGRVICE LEVELS INITIAL CUTS ADDED CUTS COSTS AND SERVICES PROJECTED 1983-84NOTES 1983-84 1983-84 1983-84 _ BUDGET CUTS BUDGET CUTS BUDGET CUTS BUDGET CUTS 1979-80 1982-83 PERSONAL SERVICES 14,390 PERSONAL SERVICES 28,781 PERSONAL SERVICES 79,084 PERSONAL SERVICES 122,255 60,090 131,943 MATERIALS/SERVICES 7,000 MATERIALS/SERVICES 5,213 MATERIALS/SERVICES 5,213 MATERIALS/SERVICES 19,156 10,050 20,850 CAPITAL OUTLAY 500 CAPITAL OUTLAY -0- CAPITAL OUTLAY -,0- CAPITAL OUTLAY 1,000 3,859 1,200 I CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- CAPITAL PROJECTS -0- (15%) 21,890 (24%) 33,994 (61%) 86,527 192,941111 73,994 153,999393 2.5 FTF. 4.0 FTE STAFF CUTS STAFF CUTS, STAFF CUTS STAFF CUTS CITY ADMINISTRATOR CITY ADMINISTRATOR CITY ADMINISTRATOR 1.0 CITY ADMINISTRATOR 1.0 EXECUTIVE SECRETARY EXECUTIVE SECRETARY EXECUTIVE SECRETARY 1.0 EXECUTIVE SECRETARY 1.0 Projected 1983-84 ADMINISTRATIVE ASSISTANT .5 ADMINISTRATIVE ASSISTANT 1.0 ADMINISTRATIVE ASSISTANT ADMINISTRATIVE ASSISTANT 3.5 .5c Admincutting . Asst. FTE .5 FTE 1.0 FTE 2.0 FTE REVENUES GEN. FUND PROGRAM SERVICE CUTS ADDED PROGRAM SERVICE CUTS CORE PROGRAM SERVICES IC PROGRAM SERVES Franch.Fees 87% *Cut Council Benefits •Cut Labor Negotiations *Council - PS & PM •Council-PS & Benefits, MS SEWER. FUND 13% •Employee Training *Cut Personnel System Studies *city Wide Admin. & Mgmt. •Admin. & Management *Cut Personnel & Labor Relations *Cut System Studies *Personnel Administration *Personnel & Labor Relations Basics *Cut Central Purchasing ®Community Relations *Technology Management •Cut Technology Management oVolunteerism aBudget *Purchasing Coordination *Cut MACC eCommunity Relations *Cut Financial Studies *Volunteerism •Cut Special Studies *Management Services •Cut Management Systems *Cut CDBG 52 I G k BENEFITS TASK FORCE REPORT t i December 1982 C AN ANALYSIS OF BENEFITS AND RECOMMENDED ACTIONS r k i f i i i, i i DRA i For Discussion Only L CI' TIWAww WASHINGMN COUNTY.OREGON ¢ TABLE OF CONTENTS EA INTRODUCTION 1 HEALTH INSURANCE 2 DENTAL INSURANCE 4 SICK LEAVE 5 DISABILITY/SALARY CONTINUATION 6 LIFE INSURANCE 7 RETIREMENT PLANS 9 SUMMARY OF TASK FORCE RECOMMENDATIONS 12 CONCLUSION 13 APPENDIX A 14 B 15 C 16 D 17 E 18 F 19 INTRODUCTION At the regular meeting of August 15, 1982, Council approved by Consent Agenda the creation of a Benefits Task Force. The task force consisted of Robert Pierce, C.L.U. and Associates; Georgette Bleth, New England Life; Pat Kennedy, First Interstate Bank; Maurice Lesperance, Lamb-Weston; and Linda Sargent, City Staff. These individuals were charged with the responsibility of evaluating the fringe benefits the City currently provides and generating a series of recommendations regarding benefit level, incentive to the employee and cost to the City. The increase in cost of health care coverage and the lack of visibility of benefits as part of the City's total compensation package has necessitated this study of employee benefits. The task force brings an independent external evaluation of benefits package with a "private sector" perspective. Thus, the City's fringe benefits were examined with a critical eye toward the most benefit to the employee at the least cost to the City. Employee benefits in the public service have historically been equal to or better than those offered in the private sector. Benefits have traditionally acted as an incentive to employees by providing a sense of security and by rewarding individual for years of service. In this report, the Task Force has examined the comparability of employee benefits to public and private sector organization, the issue of whether a fringe benefit package assists in maintaining and enhancing employee productivity and in the final analysis, the relative cost to the City for providing employee benefits. The City of Tigard currently provides fully paid health and dental coverage, life insurance, long term disability, and retirement plans. Additionally, the City provides an array of time paid for time not worked benefits including vacation, holiday, sick and bereavement leaves. i f 1 E 1 HEALTH INSURANCE BENEFITS S11MMARY The City provides fully paid health coverage for employees and their dependents. Employees may participate in either the League of Oregon Cities Blue Cross Plan IV or the Kaiser Foundation Health Plan. Individuals are eligible for coverage after two months of employment. Blue Cross Plan IV The Blue Cross Basic Benefits Plan provides for 100% of usual, customary and reasonable costs of physicians office calls, surgery, diagnostic X-ray, lab tests, and hospitalization. In addition, preventative medical services such as well baby care, periodic physicals and eye examinations, therapeutic immunization and injections are fully covered. Major medical benefits are provided to cover the infrequent but costly severe injury or prolonged illness causing expenses not covered by or exceeding the allowances of the Basic Plan benefits. When eligible charges not covered in the Basic Plan are incurred, the employee is required to meet the $100 deductible (or $300 family) before Major Medical Benefits are provided. After the required deductible has been met by the participant, the Major Medical plan will pay 80% of the initial $2,500 of expenses in excess of Basic Plan benefits for each subscriber or family member then 100% of the future eligible expenses during the remainder of the calendar year up to a lifetime maximum of $1,000,000. Premium rates effective August 1, 1982, are as follows: $63.05 per month for employee only; $140.75 for employee and one dependent, ; and $167.85 for employee and two or more dependents. Vision care and prescription drug supplements are available if the employee opts to pick up the additional cost. (Appendix A) Kaiser Foundation Health Plan Kaiser, a health maintenance organization, provides unlimited visits to a KFHP clinic for preventative medical care, diagnosis and treatment, physical examination, immunization, eye and ear examinations, and lab/x-ray tests at either $1.00 each visit or at no charge. Hospitalization is covered at no charge in a Kaiser facility. Prescription drugs are provided without charge during hospitalization. Participants may also purchase outpatient prescription drugs at Kaiser pharmacies. Lenses, prescribed by Kaiser, optomotrists and frames may be purchased from Kaiser optical shops. Kaiser has set the following rates for fiscal year 82-83: $45.22 per month for employee only; $90.29 for employee and one dependent; and $135.21 for employee and 2 or more dependents. 2 F gs Findin o The Blue Cross Pian IV has been referred to as "the cadillac of health plans" since coverage includes not only hospitalization but office calls. o The majority of public and private sector organizations offer plans which cover major medical expenses and limited basic benefits with deductibles. Most, however, do not cover vision and prescription drugs. o since the City carries the expense by providing fully paid family coverage, the employee has little awareness of the cost of premiums. o Without deductibles or physician visits, employees use coverage at will rather than on a more discretionary basis. Consequently, the more frequent use of the plan translates into increased experience and higher premium. o Rates for Blue Cross Plans have risen by approximately 30% for 81-82 to 82-83. o Rates for Kaiser have increased by approximately 18.5% during the last year. o Married couples who are both in the City's employ are enrolling for the same amount of coverage. 0 80% of the City's employees enroll in Blue Cross Plan IV while 13% enroll in Kaiser. o A comparison of Blue Cross Plan I, II, III and 1V is included in Appendix B. o An explanation of covered services provided by Kaiser is attached in Appendix C. o Both the Blue Cross and Kaiser plans have been negotiated into the Tigard Police Officer Association and Tigard Municipal Employees Association contracts. o Kaiser, as a health maintenance organization (HMO) , must be offered if 25% of the employees choose such coverage. Recommended Action o Blue Cross Plan IV could be replaced by Plan II. The City would then pick up the premium for full family with the employee having the option of paying the difference for Plan IV coverage. Projected savings of switching plans are $42.65 per month per employee. o Develop a policy statement or benefit coverage for City employees whose spouse is also a City employee. The City would continue to pay the premium for full family health coverage on one spouse and the employees would both receive the same level of coverage. Projected savings are $335.70 per month. 3 Implementation Strategies 0 Negotiate changes in Blue Cross plans with the 1MEA/OPEU and 1POA bargaining units. o As the contract with Blue Cross expires in August 1982, effect a change in plans for management and professional employees. DENTAL INSURANCE BENEFITS SUMMARY The City provides fully paid dental coverage for employees and their dependents under the Oregon Dental Service Plan. Employees are eligible for participation after three months of employment. The program provides 70 percent toward covered Class I and II services during the first year of enrollment and 50 percent of Class III services. Class I services include diagnostic and preventative examinations. Class II services include oral surgery, restorative, endodontic and periodc,itic treatments. Class III services cover restorative crowns and prosthodontic bridges and dentures. (Appendix D) Payment increases by 10 percent each successive eligibility year. to qualify for this 10 percent increase, participants must visit their dentist at least once during the year. Failure to do so will cause a 10 percent reduction in payment for the next year, although payment never goes below 70 percent. The maximum payment by ODS for covered services received each eligibility year for each eligible patient is limited to $1,000.00. Current premiums for ODS are as follows: $10.34 per month for employee only; $17.84 for employee and one dependent; $31.01 for employee and two or more dependents. Findings o The majority of public and private sector organizations include dental insurance in the fringe benefits package, but most organizations do not cover orthodontics. o ODS has included the City of Tigard in a small cities pool which has less expensive rates than the League of Oregon Cities Blue Cross Dental Plan. (Appendix E) o Married couples who are both in the City's employ are enrolling for the same amount of coverage. 0 The ODS plan has been negotiated into the TMEA/OPEU and TPOA Union contracts. 0 97% of City employees are enrolled in the ODS Dental plan. 4 Recommended Action o Retain present level of coverage offered by the ODS plan. The City would continue paying the premium for full family dental insurance for eligible employees. o Develop a policy statement on benefits coverage for City employees whose spouse is also a City employee. The City would continue to pay the premium for full family dental coverage on one spouse and the employees would both receive the same level of coverage. Projected savings are $b2.02 per month. Implementation Strategies o No specific implementation strategies are recommended. SICK LEAVE BENEFITS SUMMARY Sick leave is not accrued but administered on an honor basis. An employee's salary continues while absent from work due to illness or injury. Individuals are granted up to sixty days paid leave per incident. Maternity leave is covered by sick leave on short term disability insurance during the period the employee's doctor certifies disability. Findings o For the period from January 1 to June 30, 1982, employees charged an average of four days of sick leave. (Appendix F) o The Public Works and Finance Departments used more sick leave than other departments. o Most public and private sector organizations are on a sick leave accrual schedule. o Departments have varying policies on using sick leave to take care of spouses or dependents. o The time used for dental or medical appointments is charged to sick leave. o Employees who do not use any sick leave earn an additional vacation day. o The sick leave policy has been negotiated into the TMEA/OPEU and the TPOA contracts. lRecommended Action o Sick leave could be converted to an accrual schedule of 8 hours per month. 5 Employees could be credited for prior years of service on the following schedule: 2 years of service - 24 hours 1 year of service - 12 hours 6 months of service - 6 hours Upon termination of employment, individuals could cash out sick leave up to 96 hours. o Develop a policy un sick leave use for taking care of spouses and dependents. The development and implementation of such policy would result in more consistent use of sick leave in departments. o Dental and medical appointments could be clocked but not charged to sick leave. Employees could then have the opportunity to earn the extra vacation day and not be penalized for engaging in preventative medical and dental care. Implementation Strategies o Negotiate changes in sick leave benefits with the TMEA/OPEU and TPOA Unions. Co Effect a change in sick leave policy for managerial and professional employees as soon as possible. LONG PERM DISABILITY/SALARY CONTINUATION SUMMARY The City provides fully paid League of Oregon Cities long term disability/salary continuation insurance through Standard Insurance. In the event of disability, the employee currently carried on sick leave for 60 days. After 50 days of disability, salary is continued at 60% of the employee's base monthly salary up to a limit of $1,000 per month for classified employees and up to $2,800 per month of unclassified employees. Employees are eligible for enrollment for this coverage after six months of service. Premium rates are as follows for the 82-83 fiscal year: Classified Employees - .0088 x monthly base salary Unclassified Employees - .008897 x monthly base salary Findings Co Experience for City en. -oyt:es *ias been consistently low with only two claims over the last three years. o When insurance companies were surveyed, Standard was the only vendor who would insure public employees. 6 ER o Employees have not received amended certificates for LTD/Salary Continuation coverage since 1972. o Most private sector organizations offer both long and short term disability coverage. o The LTD/Salary Continuation benefit has been negotiated into the TMEA/OPEU and TPOA Union contracts. 0 92% of City employees are enrolled in Standard's disability/salary continuation insurance plan. Recommended Action o The City could amend the waiting period Standard plan from 60 days to 30 days. The amendment would be tied to the sick leave accrual schedule and provide more timely coverage for individuals disabled from an illness or injury off the job. o The City could explore the possibility of insuring both long and short_ term disabilities in a small cities pool. The provision of both long and short term insurance may, in effect, keep rates lower. o New certificates could be printed and distributed to employees. The dissemination of new informational booklets and certificates with semi-annual visits from an agent would serve to increase visibility of a benefit which most employees are now not aware of. i Implementation Strategies i o Negotiate changes in disability/salary continuation with the TMEA/OPEU and f TPOA bargaining units. o Effect a change in disability/salary continuation with the managerial and professional employees August 1, 1983. LIFE INSURANCE SUMMARY The City furnishes term life insurance in the amount of $5,000 through the League of Oregon Cities Standard Insurance program for non-police personnel. Employees in the Police Department receive $11,000 of coverage through Western I Life Insurance. Employees are eligible for life insurance benefits after two f months of services. Cost to the City is approximately $2.00 per month for non-police personnel and � $3.00 per month for police personnel. i 7 Findings f, o Experience for City employees has been consistently low with only one claim since 1970. o Employees have not received amended certificates reflecting the change from $1,000 to $5,000 life insurance in 1981. 0 Most public and private sector organizations offer considerably greater amounts of life insurance than the City's current coverage. 0 97% of the City's employees are enrolled for life insurance. o The present amount of coverage has been described as "an embarrassment" and offers little incentive to the employee. o The current plan has no conversion option. o The life insurance benefit has been negotiated into both the TMEA/OPEU and the TPOA collective bargaining agreements. o The City actually pays more for life insurance coverage due to the small face value of the policy. Recommended Action o The City could furnish $50,000 in life insurance for management employees and $25,000 for nonmanagement employees. The increased amount of coverage could provide a greater benefit to the employees at relatively low cost- 0 The City could request vendors to submit bids for life insurance benefits. By exploring different vendors, the City could enhance the life insurance portfolio with additional employee options at competitive rates. o New certificates could be printed and distributed to employees. The dissemination of new informational booklets and certificates with semi-annual visits from an agent would serve to increase visibility of a benefit which most employees are now aware of. The City could explore the possibility of initiating a key man policy which would provide portability and greater benefit at a relatively low cost. Implementation Strategies o Negotiate changes in life insurance coverage with the TMEA/OPEU and TPOA bargaining units. o Effect a change in life insurance with the management and professional employees August 1, 1983. 8 RETIREMENT BENEFITS i SUMMARY Employees may participate in either the City's Individual Retirement account through Oregon Trail Savings, the International City Manager's Association Deferred Compensation Plan, or the Banker's Life Retirement Plan (Police only) . Individuai Retirement Account An IRA is a trust account which allows certain eligible individuals to accumulate funds for retirement under favorable tax conditions. Contributions to the IRA are tax deductible from the participant 's gross income and the earnings on the funds held in an IRA are not subject to Federal income tax until distribution. Employees are eligible for participation in the City's IRA after six months of service from date of hire. After six months, the employee may contribute anywhere from 4% of the monthly salary up to a maximum of $2,000 per year. After 18 months of service, the City contributes 8% of the monthly salary to the IRA on behalf of the employee. From date of hire up to 18 months of service, the employee is not eligible for the 8% contribution from the City, however, the employee receives 4% additional salary in lieu of the City's contribution during this time. ICMA Deferred Compensation Plan A deferred compensation plan is an agreement between the employee and the employer providing for a specific amount of salary to be paid to the employee at a later date. this deferred income is deposited into a retirement account and invested through the retirement corporation retirement funds. Participants do not pay income taxes on the money deferred nor do they pay taxes on investment earnings. ! Employees are eligible for participation in the ICMA Deferred Compensation Plan after six months of service from date of hire. After six months, the employee may contribute anywhere from 4% of the monthly salary up to $7,500 per year. After 18 months of service, the City contributes 8% of the monthly salary to the ICMA Plan on behalf of the employee. From date of hire up to 18 months of service, the employee is not eligible for the 8% contribution from the City; however, the employee receives 4% additional salary in lieu of the City's contribution during this time. BANKER'S LIFE RETIREMENT PLAN Available to Police personnel only, the City contributes 6% of the eligible employee's monthly salary to the Banker's Plan. Contributions made by the City and investment gains on the funds are not taxable until benefits become payable. After retirement, monthly pension payments are taxed as ordinary income. The principal features of the Banker's Plan include a monthly income benefit at retirement; early and late retirement benefits; a conditional vested benefit if employment is terminated before retirement; a disability benefits ; a spouses or surviving minor child's benefit ; and a cost of living adjustment. 9 Employees are eligible to participate in the Plan after 6 months of service as a regular, full-time member of the Police Department. The Banker's Plan, under Oregon Revised Statutes, must be equal to or better than the Public Employees Retirement System Plan for Police and Fire personnel. Findings 0 73% of all City employees are eligible to participate in either the IRA, ICMA, or Banker's Retirement Plans. 0 17% of eligibles participate in the ICMA deferred compensation plan compared to 40% in the IRA. o the ICMA plan is limited to the guaranteed interest investment option while the IRA and Banker's Plan have guaranteed and varriable interest investment options. o The IRA, ICMA, and Banker's Plans have vesting requirements. The IRA and ICMA have immediate vesting; the Banker's Plan requires 5 years of service before vesting. o The !CMA plan is transferable to other public organizations (if new organization agrees) . The IRA and Banker's Plan may be frozen or cashed out, with penalty, upon termination of employment with the City. o The Task Force interviewed representatives from Aetra and Great West Life determining that deferred compensation plans are essentially the same; however, marketability of programs and contact with the participant varies from company to company. o The Oregon Trail Saving IRA account was established with the City in 1979; the Banker's Plan in 1973 and the ICMA Plan is 1975. ` o Representatives from IRA, ICMA, and Banker's Plan meet with employees on an irregular schedule. F o The ICMA and the IRA Plans are addressed in the TMEA/OPEU collective bargaining agreements. E i o The Banker's Life Plan is negotiated into the contract with the TPOA. o Most public and private jurisdictions offer retirement programs to E employees after six months of service. Recommended Action o The City could request submittal of bids from a bank or thrift institution, a life insurance company, and a brokerage firm for the IRA and ICMA retirement plans. Requesting proposals from vendors may result in more competitive investment options and more contact between the participant, the City and the vendor. 10 i o The City explore the possibility of amending the eligibility requirement. Implementation Strategies o tTo specific implementation strategies have been recommended by the Task Force. Summary of Task Force Recommendation The following table is an abbreviated version of the Task Force's recommendations on fringe benefits. It is presented only as a guide to be used in conjunction with the text in the report. 11 SUMIARY OF TASK FORCE RECOMMENDATION Benefit Present Recommended $ Savings Health Coverage Blue Cross-Plan IV Blue Cross-Plan II Approximately Full Family Full Family $2238 per month With Employee Option Policy Statement Approximately on Married Couples $335 per month i who are City Employees Kaiser Kaiser Not Affected Dental Coverage ODS ODS Not Affected Policy Statement Approximately on Married Couples $62 per month who are City Employees Sick Leave Honor Basis Accrual Schedule Estimate up to 60 days 8 hrs. per month Not Available per incident Disability 60-day waiting 30-day waiting Estimate period period Not Available Explore Short & Long Term Coverage I Print Certi�' cates ! Life Insurance $5,000 term $50,000 Mgmt. Estimate insurance Employees Not Available $25,000 General Employee Print Certificates Retirement IRA, ICMA, Let bids for IRA, Not Affected Banker's Life ICMA Plans i Explore possibility Estimate of Amending Not Available Eligibility 12 APPENDIX A VISION CARE OPTION UCR Vision. Pays 100% of usual, customary and reasonable fees provided by participating opthamologist, optometrist or optician. Pays 70% of UCR at non-participacing provider (list of providers available from League office or Blue Cross). Provides eye exams annually up to 17 years old, every two years thereafter. Lenses provided on same frequency. Provides basic frames every two years. Provides contacts after cataract surgery, or if needed to achieve 20/70 vision. Pays $55 towards cost of contacts in other cases. Contacts covered on same frequency as exams. Base Vision. Provides benefits up to $20.00 for eye examinations annually for eligible persons under age 17 and biennially for those over 17. Benefits are also provided for lenses and frames according to the following schedule based on type of lens: Eye Exam Including Refraction $20 Lens--Single (each lens) 8 Bifocal (each lens) 13 Trifocal (each lens) 18 Lenticular (each lens) 40 Contact*** (each lens) 100 Frames 15 One exam and one pair of lenses and frames every 12 months under age 17; every 24 months age 17 and over. ***Contacts are covered at the single vision lens rate above, unless required for cataract surgery or to correct vision to 20/70 or better. Lifetime maximum of $400 for contacts. Vision care options are available only as a supplement to the health insurance program. Rates for the vision care supplements next year are the same as the current year, and are as follows: Basic UCR Vision Vision Employee Only $1.90 $3.95 Employee & 1 Dep. 3.15 8.80 Employee & 2+ Dep. 4.20 10.00 PRESCRIPTION DRUGS OPTION The prescription drug option is available at additional cost with any of the above Blue Cross health plans. The option pays prescriptions in full at participating pharmacies after a $1.00 co-payment with each prescription. At non-participating pharmacies, a claim form must be completed and mailed to Blue Cross and 70 percent of the cost over the $1.00 deductible is reimbursable. Length of time for which a prescription may be filled under this option is 34 days except for drugs used in chronic conditions. Excludes prescription devices and contraceptive drugs. The rate for the prescription drug option s increased 20.4 percent. Prescription Drugs Option Employee only $ 4.15 Employee and one dependent 10.15 Family 11.20 14 Conclusion i It has been the charge of the Benefits Task Force to examine the current fringe benefit package the City offers and to make specific recommendations regarding the comparability of coverage and benefit level with private and public organizations. The Task Force's findings, recommendations, and implementation strategies have been developed in an independent manner. As the examination of fringe benefits is an exhaustive task, the conclusion reached in this report was based on the information available and should be interpreted as general guidelines based on the Task Force members individual and collective expertise. In summary, the recommended actions are targeted to the health insurance, sick leave and life insurance programs the City provides. As medical costs increase disproportionately to service benefit, it is the Task Force's contention that getting a hold on the cost of health insurance and sick leave will eventually result in a savings n lost time and greater productivity. 13 APPENDIX B BLUE CROSS PLAN I': PLAN II PLAN 111 Pr.:vrnciv.: Mudtca: Limited Basic benefits 1ligher Bus Le,etica Services, S100 ,.... PLAN 1 $50 Deduct. Major Med. SIUO Deduce. Major Mrd. Majur Med. v/S2,5i,,_ Major with $2,500 "scop loss" w[th 52.500 "scop loss" "scop �•_,::c- BASIC BENEFITS Medical Only Semi-Private Hospital Se n.i-Private Un apical Privacc Ili spits: Hospital Room b Board Major Medical Semi-Privace Sem Privat,• Sm:i-Priv:ur Number of Days Major Medical 365 365 365 Extras Major Medical loot 1004 100- Intensive Care Unit Major Medical 100% 1not 100.: Emergency Outpatient Major Medical 100% as attached IOOZ a[tacl Extended Care Facility Major Medical 1/2 llosp. Semi-Privace 1/2 Ilosp. S,-n -Privat, And, Amulance Major Medical Major Medical Only I00Z Sorgical Maximum Major Medical Major 51"Ou based un solu:uul..• TUI:,- ,t;k Anesthesiologist Major Medical Medical Based o schedule 100: L"Assistant Surgeon Major Medical Only 4240 based In schedule 10'1 I,:k Doctor Calls home Major Medical Major Medical Only $10/11t call a cidenc 1,,0:: •,t L'c.k ire.:- Office Major Medical Major Medical Only S8/2nd, sick, $.-•00max. all-sick I..pita) Major Medical Major Medical Only $15/1U/7.50 100E L[;I Chiropractor (off. calls) Major Medical Major Med. Only (12/yr) $8 jl2 per year) $8 (l2 per y. rl Referred Consultation Major Medical Major Medical Only $25 per confinement IDot 0Ck Physical lherap, In-Pacienc Major Medical 1002 UCR - 30 days 1002 UCR - 3U says lu0% LCI: - 30 Out-Patient Major Medical Major Medical Only Major Medical Only S20/,laic-.0 vial,.,, Pregnanev Major Medical Hosp. b Major Med b—P. 6 II•,,: ,'k Diagnost H,ideX-Rntay & Lab Each AccMajor lledical Major S150 IUu:: LCI. Per Year for Sickness Major Medical Medical Only $150 1GUS VCk Additional Accident Major Medical $300 $500 SSU0 Mental 6 Nervous out-Patient 502-$500 max/yr. 50Z-$500 max/yr., 502-S5GU ,,,../vt., ,�-k-S,c•, .. after dedue[ible after deductible a(cc•r deductibl.• after ..ed.,cci.,.• In-Pat cent bOZ atter deductible, IOOZ - 120 days IDOZ - 1".O dad, max. 120 days/yr. Drug and Alcohol Treatment 602 after deductible, Same as any other tt c - Sac... s "'k.�t - ...•... _,... limited to $3000/ dition exc. limiteddie inn —C. 111nit"1 wilt 24 months to $3,000/24 months to 31,000/2.. ,..nucha [ 3n, MAJOR MEDICAL BENEFITS Lt eclme Maximum $1 million $1 million $1 million— illion Sl mill urn Annual Deductible $100 $50 $Ion SION Cn-Insurance 80% 1st $5000, 1002 80% 1st $2500/yr., 100% blitIst S250G/yr., 10OZ BU;: "I S'tSlu7yt., thereafter thereafter therca f for 11) u,••rcaf f or Employee Only $34.30 S41.b5 S4b.95 561.0. Employee and 1 dependent 585.00 $104.00 $120.50 5140.75 Employeeand 2 or 5103.30 $125.20 $144.40 5167.85 more dependents MATERNITY BENEFITS Following are surgical allowances for maternity care added to the League's health insurance plans as a result of SB 714s. ,l , ,, by the 1977 legislature. In addition, charges for assistant surgeons and anesthesia, where necessary, would also be Paid according to a separate schedule. These amounts are in addition to the basic benefits of each plan that now apply toward maternity care, including hospital care and room costs, office calls and diagnostic x-ray and laboratory benefits. Charges in excess of basic benefits will be processed under major medical coverage. Plan I: Covered under major medical only. Plan 11: Plan I1 has no specific surgical schedule. however, the major medical deductible under chis plan is oily S50 mw the plan pays 80Z of usual, customary and reasonable charges after the first $50. Plan IV: Plan IV pays 1002 of usual, customary and reasonable fees for surgical benefits. SURGICAL OBSTEIRICAL PROCEDURE PLAN III Normal Delivery TYRO._00 Caesarean Section 300.00 Ectopic Pregnancy 300.00 Early Termination of Pregnancy 90.00 Early Termination of Pregnancy • D&C 120.00 D&C (Dilation& Curettage) Independent Procedure 90.00 C 15 APPENDIX C KAISER MEDICAL AND HOSPITAL BENEFITS MEMBER PAYS IN MEDICAL OFFICES Medical office visits including physical examinations, $1.00 charge each visit family planning and infertility studies There is no limit to the number of visits Physical therapy, inhalation therapy, $1.00 charg.e each visit Diagnosis and treatment-- occupational therapy Preventive Medical Care-- Specialists' care-- Laboratory services, X-ray tests, X-ray therapy, No charge Physical checkups for adults-- diagnostic isotope services electrocardiograms Pediatric checkups for children-- and electroencephalograms Eye examinations-- Most immunizations-- Drugs, medicines, injections, allergy test and Provided at reasonable charges Family planning services-- treatment materials, contraceptive devices Ear examinations-- Dressings, casts, most immunizations No charge IN THE HOSPITAL Physicians' and surgeons' services No charge including operations There is no limit on the number of prescribed days at a Kaiser- Room and board, general nursing, use of operating No charge Permanente Hospital room, anesthesia, dressing and casts, drugs, medicines, injections, pediatric wards, services, and supplies, special diet Special nursing, private rooms, intensive care No charge when prescribed Laboratory services; X-ray tests; diagnostic isotope No charge services; electrocardiograms; electroencephalograms; inhalation, physical 6 X-ray therapy Blood and blood components Red Cross processing charges. Laboratory services provided as above. IN A SKILLED NURSING FACILITY Room and board, general nursing, physicians' No charge for up to 100 days per services, medical supplies and equipment usually calendar year per member, when furnished, plus prescribed drugs and biologicals prescribed, in approved facilities. IN YOUR HOME Doctor's house calls in your home or in a nursing home $2.00 charge each examination a nursing home If within the KFHP Service Area Prescribed home health and homemakers' services No charge AMBULANCE Within the KFHP service area, when authorized, No charge for emergency transportation to a Kaiser-Permanente Hospital MATERNITY CARE Care for mother after confirmation of pregnancy, Covered the same as any before, during and after confinement, including other condition doctor's services, hospitalization and, if necessary, Caesarean section. Care for child during mother's confinement. INTERRUPTED PREGNANCY Inpatient or outpatient care Covered the same as any other condition MENTAL HEALTH SERVICES, DRUG ABUSE Inpatient and outpatient care for psychiatri.: Member pays 50% of non-member AND ADDICTION TREATMENT conditions--treatment for mental illness or 0;sorders rates. ( Treatment for drug addiction or drug abuse ty ALCOHOLISM TREATMENT Outpatient counseling, inpatient consultations, Covered the same as any and a coordinated Antabuse Program other condition These benefits apply when provided or arranged by Kaiser-Permanente. All benefits are renewed fully each calendar year. Subscriber and dependents have the same benefits unless otherwise indicated. 16 APPENDIX D OREGON DENTAL SERVICE Class I Services Diagnostic - Examination and bitewing x-rays limited to once (1) every six months. Complete mouth x-rays limited to once every three (3) years. Preventive - Prophylaxis (cleaning) limited to once every six (6) months. Fluoride application limited to once every (6) months. No benefits for plaque control. sealants, and oral hygiene or dietary instructions. Class II Services Oral Surgery - Limited to minor surgical procedures and does not allow payment for services such as vestibuloplasty, etc. Restorative - A separate charge for anesthesia is not covered when used for restorative procedures. Periodontic - Periodontal splinting, including crowns or bridgework for splinting, is not covered, Periodontal scaling is limited to once every six (6) months. Class III Services Restorative - If a tooth can be restored with a material such as amalgam, silicate or plastic, but another type of restoration is selected, covered expense will be limited to the cost of amalgam, silicate or plastic. Replacement of necessary crowns, jackets, and gold or cast restorations (including inlays and onlays) is covered only if five (5) years have elapsed since land prior crown, jacket, and gold or cast restoration was furnished on any tooth. Prosthodontic - Replacement of an existing prosthetic device is covered only if it cannot be made satisfactory. Replacement is never covered if existing device is less than five (5) years old. Specialized or personalized prosthetics are limited to the cost of standard devices. 17t 4 APPENDIX E COMPARISON OF DENTAL PLANS FOR CITY OF TIGARD LOC BLUE CROSS OF OREGON OREGON DENTAL SERVICES DENTAL BENEFITS 70% payment the 1st year of coverage, 80% payment the 2nd year, 90% payment the 3rd year, and 100% payment the 4th year and thereafter, as long as patient receives a covered service each year. Otherwise, payment decreases LOZ each year to a minimum of 70%. Where 50% payment is indicated, there is no percent increase. Routine Exams 70-80-90-100% 70-80-90-100%* Bitewing X-rays 70-80-90-100% 70-80-90-100%* Full Mouth X-rays 70-80-90-100% 70-80-90-100%** Cleaning 70-80-90-100% 70-80-90-100%* Fluoride Application 70-80-90-100% 70-80-90-100%* Space Maintainers 70-80-90-100% 70-80-90-100% Anesthesia (General) 70-80-90-100% 70-80-90-100% Fillings 70-80-90-100% 70-80-90-100% Root Canal Therapy 70-80-90-100% 70-80-90-100% Periodontic Treatment 70-80-90-100% 70-80-90-100% Analgesia 70-80-90-100% Repair of Dentures 70-80-90-100% Crowns 50% 50% Inlays 50% 50% Bridges 50% 50% Dentures 50% 50% * Limited payment to once every 6 months **Limited payment to once every 3 years Yearly Maximum $1,000 $1,000 Dependent Child Eligibility Birth to age 23 Birth to age 19; to 23 if full-time student LIMITATION: Claims must be submitted within 6 months after service is rendered. Payment Method Usual b Customary means the fee Participating Dentists charges must be the same as the This program guarantees payment based on dentist's normal fee for such actual fees of the participating dentist. service and it must fall within the usual range of fees charges Non-Participating Dentist by other dentists in Oregon S This program requires that amounts Clark County, Wash. for the same payable for services of a non- service. participating dentist be limited to the applicable percentages specified above toward the prevailing fees charged by other dentists for corresponding services. Prevailing fees are those fees which satisfy and are charged by the majority of d,,ntists in Oregon as determined by ODS on the basis of confidential participating dentists. MONTHLY RATES One-Party $10.65 $10.34 Two-Party $18.20 $17.80 Family $31.70 $31.01 I 18 aAm APPENDIX F HOURS SICK DURING THE YEAR 1982 AS OF JUNE 30, 1982 DEPARTMENT HEADS 3.8 ADMINISTRATION 24.8 BUILDING 3.5 ENGINEERING/PLANNING 12.5 FINANCE 35.8 LIBRARY 12.7 PUBLIC WORKS 82.8 POLICE 32.1 d 19 e f January 6, 1983 MEMORANDUM TO: Mayor and City Council FROM: Bob Jean, City Administrator SUBJECT: 1983-84 Pay Paan Last year the City adopted its first Comprehensive Pay Plan based on comparative salary survey data. The Pay Plan represented the City's view of fair wages for all positions, but the Plan only governs non-union salaries. Union salaries remain subject to negotiation, with the Pay Plan representing the City's offer. I propose to use this Pay Plan for Budget calculations. The proposed Pay Plan for fiscal year 1983-84 is based upon the adopted 1982-83 Plan with the following changes: o The 20 range plan was reduced to 15 ranges and calculated from the top end down; o The 5 steps per range have been replaced with a minimum-maximum limit to facilitate greater discretion in merit reviews; e Cost-of-living adjustments within the 1983-84 Pay Plan would be 4% for basic ranges 1-6, 3% for mid-level ranges 7-10, and 2% for top-level ranges 11-15. The 5-Year Financial Plan assumed an average 3% cost-of-living adjustment. This Pay Plan is consistent with that outline at an average 3% adjustment. BJ:lw COMPARATIVE PAY PLAN PROPOSED 83-84 CURRENT 82-83 RANGE AND SALARY SURVEY COMP. PAY PLAN COMP. PAY PLAN ' --- o OA P/T a Helper P/T $3.50 - $5.00 $3.35 - $4.02 1. s OA a Helper 876 - 1095 800 - 972 2. a OA I 947 - 1184 860 - 1045 3. a OA II • MW 1024 - 1280 924 - 1124 4. o OA III o EA 1107 - 1384 994 - 1208 .s 5. • OA IV • UW I 1197 - 1496 1069 - 1299 1149 - 1395 6. o INSP I o UW II * ES 1294 - 1618 1235 - 1504 1328 - 1620 ------------------------------------------------------------------------ 7 . • TECH I • PO * AS LBN 1480 - 1850 1328 - 1620 1426 - 1735 8. • TECH II o CPL * AT LBN 1599 - 1999 1533 - 1865 • INSP II * CREW CH. 9. • INSPIII * CFE * AA 1729 - 2161 1533 - 1865 's * R/O MGR • LT (SGT) * AP 1648 - 2005 10. * ACCT MGR 1869 - 2336 1772 - 2155 t 1 -------------------------- ---- aOOS- t 11. * SUpi * RECORDER 2136 - 2670 1905 - 2315 12. * BLDG OFFICIAL * LIBRARIAN 2309 - 2886 2048 - 2490 * CPT (LT) * FIN.DIR. 2202 - 2677 13. * PNG.DIR. * POLICE CH. 2496 - 3120 2366 - 2877 14. * PW DIR. 2735 - 332 15. * CITY ADMINISTRATOR i-9z'T a *Q 6 2940 - 3575 o SUBJECT TO NEGOTIATIONS CURRENT 82-83 CURRENT 81-82 SURVEY THEA/OPR_U PAY PLAN TPOA PAY PLAN COMPARISONS 760 - 982 921 - 1190 918-1146+ 904-10180 1002 - 1294 (MW) 1091-1364+ 1029-1216#(OAII) 1039 - 1344 (LA) 905- 947# 1084 - 1400 (OA III)1152-1451+ 1121-1249# 1091 - 1409 1005 - 1235 (EA) 1262-1579+ 1112-1381+(WPOP 1210 - 1564 (UW I) 1259-1344# 1236 - 1597 1042-1306+ 1143-1259#(SAC) 1328 - 1717 1410-1741+ 1369-1466#(UWII) 1535 - 7.983 1226 - 1504 --------------------------------- ---------------------------------- 1394 - 1801 (ET I) 1409-16000 1565-2006+(PO) 1454 - 1786 1569 - 2028 (Ast.Lib. ) 1355-1726+ 1668-2096+ 1581 - 2043 (Bldg Insp B) 1592-197311 1638 - 2117 1528 - 1876 (Mech)1481-1818+ 1581 - 2043 1752 - 2264 1700 - 2086 (AP) 1543-1898# 1794-2237+(AP) (SGT) 1969-2382+ 1991-2539+(AH) ------------ 1843-19540 (PW Supt) 2210-2680# (Police Chief) ` t �p 44f l 1 t 'y # LGPI Survey + COMPARATIVE PAY PLAN PROPOSED 83-84 CURRENT 82-83 CURRENT 82-8 RANGE AND SALARY SURVEY COMP. PAY PLAN COMP. PAY PLAN TMEA/OPEU PAT e OA P/T a Helper P/T $3.50 - $5 .00 $3.35 - $4.02 u 1. • OA • Helper 876 - 1095 800 - 972 760 - 982 f 2. • OA I 947 - 1184 860 - 1045 921 - 1190 f 3. • OA 11 • MW 1024 - 1280 924 - 1124 1002 - 1294 1039 - 1344 4. • OA III • EA 1107 - 1384 994 - 1208 1084 - 1400 1091 - 1409 5. o OA IV o UW I 1197 - 1496 1069 - 1299 1210 - 1564 1149 - 1395 1236 - 1597 6. o INSP I • UW II * ES 1294 - 1618 1235 - 1504 1328 - 1717 h; 1328 - 1620 1535 - 1983 --------------- ------------------------------ ----------------------------------------� 7. a TECH I o PO * AS LBN 1480 - 1850 1328 - 1620 1394 - 1801 . 1426 - 1735 8. o TECH II a CPL * AT LBN 1599 - 1999 1533 - 1865 1569 - 2028 o INSP II * CREW CH. 1581 - 2043 1638 - 2117 9. a INSPIII * CPE * AA 1729 - 2161 1533 - 1865 1581 - 2043 * R/O MGR o LT (SGT) * AP 1648 - 2005 1752 - 2264 10. * ACCT MGP. 1869 - 2336 1772 - 2155 ------------------------------------------------------------------------------------ 11. * SUPT * RECORDER 2136 - 2670 1905 - 2315 12. * BLDG OFFICIAL * LIBRARIAN 2309 - 2886 2048 - 2490 * CPT (LT) * FIN.DIR. 2202 - 2677 PNG 13. .DIR. * * POLICE CH. 2496 - 3120 2366 - 2877 14. * PW DIR. 2698 - 3373 2735 - 3325 15. * CITY ADMINISTRATOR 2917 - 3646 2940 - 3575 • SUBJECT TO NEGOTIATIONS * PROFESSIONAL/MANAGERIAL 3 CURRENT 81-82 y PLAN TPOA PAY Pti.11N - 1005 - 1235 1226 - 1504 -------------------------------------------- 1454 - 1786 1528 - 1876 1700 - 2086 -------------------------------------------------------- �S Ci f i S SALARY RANGES: JOB CLASSIFICATIONS AND RANGE MINI44UM-ttARImm COIiPARABLE WORTH CHART F' - $3.50 - $5.00 • Office • Helper P/T Hourly Aide ^r/T 1, 876 1095 • Office o Helper 10512 - 13140 Aide 2. 947 - 1184 o Office r 11364 - 14208 Asst. I `s 3, 1024 - 1280 • Office • maint• 12288 - 15360 Asst. ZI Worker 4, 1107 - 1384 o Office o Engr. Office • Asst. III 13284 - 16608 Asst. III Aide 5, 1197 - 1496 o Office • utility 14364 - 17952 Asst. Iv Worker I 6, 1294 - 1618 • Executive o utility • Insp. I 15528 - 19416 Secretary Worker ZI i- E 7, 1480 - 1850 • Engr. • Police 17760 - 22200 Tech. Z Officer 4 ` g, 1599 - 1999 • Insp. II o Corporal 19190 - 23987 • Engr. Tech. IZ 9, 1729 - 2161 o Insp. III 20744 - 25930 v� 10. 1869 - 2336 22428 - 28035 3 t W ----------- a z z 11. 2136 - 2670 E- 25628 - 32035 w �, w a 12. 2309 - 2886 w 27705 - 34632 0 a o w 13. 2496 - 3120 H a 29952 - 37440 H O 14. 2698 - 3373 a H 32376 - 40470 15. 2917 - 3646 35000 - 43750 �a Q E- m w cn a x a H 0 FA U) a w w a w Q 0 U \ H W C7 H z � H z o n 0 � ~ H � U > E-1 H U En Q • Assc. Libr. • Asst. Librarian • Crew Ch. e Ch. Plans • Adm.Asst. Examiner a R/O Kgs. • Assc.Pnr. o Lt.(Sgt) o Accounting Manager o Supt. o Recorder e Building a Librarian Official • Finance o CPT (Lt) Director • Pug. Dir. e Police Ch. e FW Director e City Admin. December 30, 1982 SPECIAL MEETING NOTICE Notice is hereby given that a special Council meeting, called by the Mayor with the common consent of the Council, will be held on January 3, 1983 at 3:00 P.H. in Tigard City Hall, 12755 SW Ash Avenue, Tigard, Oregon. The meeting is called for the purpose of administering the oaths of office to all newly elected Council members and the Mayor. ( S/Wilbur A. Bishop, Mayor I