City Council Packet - 07/04/1982 M
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July 4, 1982
NOTICE OF SPECIAL COUNCIL MEETING
Notice is hereby given that a special Cpuncil meeting, called by the Mayor,
will be held on July 6, 1982 at P.M. , in Tigard City Hall, 12755
SW Ash Avenue, Tigard, Oregon. The meeting is called for the purpose of
considering the following items:
e Planning Commission Appointments
w TCYS Election Resolution
e Update by Administrator on Water Report
Wilbur Bishop, Mayor
City of Tigard, Oregon
T I G A R D C I T Y C 0 U N C I L
SPECIAL MEETING MINUTES - JULY 6, 1982 - 6:00 P.M.
1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilors Tom Brian,
Nancie Stimler; City Administrator, Bob Jean; Deputy City
Recorder, Loreen Wilson.
2. BOARD APPOINTMENTS
(a) Mayor Bishop presented a memo to Council with the Selection
Committee recommendations for appointments to the vacancies on
the Library Board and Planning Commission.
(b) Discussion followed among Council members as to the terms of
office for each appointment. Staff was directed to confirm the
terms of office before the ratification of the appointments at
the July 12th meeting.
(c) Motion by Councilor Stimler, seconded by Councilor Brian to
appoint the following people as indicated:
Planning Commission:
Frank Tepedino Term Expires 6-30-86
Cliff Speaker Term Expires 6-30-86
Bonnie Owens Term Expires 6-30-86
Phil Edin Term Expires 6-30-85
Approved by unanimous vote of Council present.
(d) Motion by Councilor Stimler, seconded by Councilor Brian to
appoint the following people as indicated:
Library Board:
Walt Munhall Term Expires 6-30-86
Susan Mueller Term Expires 6-30-86
Approved by unanimous vote of Council present.
3. TCYS ELECTION RESOLUTION
(a) Mr. Bill Knudson, Director of Tigard Community Youth Services
(TCYS) presented the projected budget for fiscal year 1982-83
noting that the Board of Directors for TCYS has reduced the levy
request $10,000. He mentioned that some of this deficit would
be made up by user fees. He stressed that TCYS would be
conducting a positive campaign in August, if the Council would
approve a resolution returning the issue to the voters on August
10, 1982.
(b) Councilor Brian requested the tax rate information be placed on
the ballot explanation to assist voters in making a more
f educated decision at the polls.
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City Administrtor advised against including that information in
the ballot explanation since a court decision has ruled against
that practice.
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(c) Councilor Stimler stated concern about the timing of the
election.
City Administrator advised Council that TCYS would be paying for
any costs the City incurs for the election and recommended
passage of the resolution.
(d) RESOLUTION No. 82-60 A RESOLUTION OF THE TIGARD CITY COUNCIL
CALLING FOR A SPECIAL ELECTION TO SUBMIT TO THE REGISTERED,
QUALIFIED VOTERS OF THE CITY A TAX LEVY FOR TIGARD COMMUNITY j
YOUTH SERVICES, INC. `
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(e) Motion by Councilor Brian, seconded by Councilor Stimler to !
approve Resolution No. 82-60 and amend the ballot number to read I
51. r
Approved by unanimous vote of Council present.
(f) Staff and Council discussed the need for long range financial
planning between the City and TCYS. City Administrator advised
Council that he will be attending the TCYS Board of Directors
meeting near the end of the month to begin work in this area.
Mayor Bishop stressed that the School District uses TCYS and
should be encouraged to participate in funding assistance in the
( future.
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4. UPDATE ON WATER REPORT
(a) City Administrator stated there was nothing further to report at
this time.
5. GENERAL UPDATE
(a) Councilor Stimler requested an update on the meeting held
Friday, July 2, 1982 with the homeowners in Winsom Terrace
Subdivision. e
City Administrator and Mayor Bishop reporteci the outcome of the
meeting, noting the problems in the area with Housing Assistance
purchasing lots. Administrator reported he will be attempting
to work out details with the Director of Housing Assistance in
the County and will report back to Council at a later date.
All Council members expressed their displeasure with the way
Housing Assistance handles the contracts with the City.
Concerns were voiced regarding the size and expense of the lots
purchased by Housing also.
(b) Councilor Brian discussed a sign code violation problem at Law's
Nursery. After lengthy discussion, City Administrator said he
would contact Building Department regarding the issue and report
back to Council.
PAGE 2 - COUNCIL MINUTES - JULY 6, 1982
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RECESS OF SPECIAL MEETING
6. EXECUTIVE SESSION: Tigard City Councilweregardinginto Executive
relations
under provisions of ORS 192.660 (1) (f)
pending litigation.
RECONVENE SPECIAL MEETING
7. GENERAL UPDATE CONTINUED
(a) Mayor Bishop requested City Administrator check into the
following locations in the City. There have been complaints
received from citizens regarding gravel on the road, excessive
potholes and backfill being placed in the floodplain.
Inez Street at 100th or 103rd.
107th
Durham Road & 74th
Naeve Road
City Administrator stated he would report back to Council.
8. ADJOURNMENT: 7:45 P.M.
eputy Recorder
City of Tigard
ATTEST:
Mayor
City of Tigard
PAGE 3 - COUNCIL MINUTES - JULY 6, 1982
M E M O R A N D U M
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TO: CITY COUNCIL
FROM: MAYOR BISHOP
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DATE: JULY 2, 1982
SUBJECT: PLANNING COMMISSION AND LIBRARY BOARD APPOINTMENTS
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There are four appointments to be made to the Planning
Commission. Frank Tepedino, Cliff Speaker and Bonnie Owens
are interested in being reappointed. Geraldine Kolleas
has not asked to be reappointed. I recommend reappointment
of Frank Tepedino, Cliff Speaker and Bonnie Owens. I
recommend the new appointment of Phil Eden, although I
have asked Phil to resign from the Budget Committee and
not serve on two major boards at the same time.
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There are two appointments to be made to the Library Board. `
Walt Munhall is interested in reappointment; Jean Carlisle
is not. I recommend the reappointment of Walt Munhall
and the new appointment of Susan Mueller. i
WB dkr
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if E M O R A N D U M
TO: CITY COUNCIL
FROM: BOB JEAN, CITY ADMINISTRATOR
DATE: JULY 2, 1982
SUBJECT: NPO AND PLANNING COMMISSION
Attached is an example of the letter sent to all NPO Chairmen
from the Planning Commission Chairmen. I want to underscore
the positive feeling I have about the energy and committment
by the NPO and Planning Commission members to getting the
Comprehensive Plan complete.
RWJ : dkr
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FRANCIS J. TEPEDINO
ATTORNEY AT LAN'
UNIVERSITY STATION.P.O.BOX 8623
PORTLAND.OREGON 97207
OFFICE(503)796-6693 RES.(5031639-7600
June 28, 1982
Ms. Nancy Robbins
12185 S. W. Summer Street
Tigard, Oregon 97223
Dear Ms. Robbins:
I am writing to you in my capacity as Chairman of the
Tigard Planning Commission.
Perhaps too often, the efforts of our NPOs and NPO
Chairman and Chairwoman go unrecognized. You may be sure
that your efforts are appreciated by each Member of the
Tigard Planning Commission as well as the City Council
Members, the Mayor, the City Administrator and the City
Staff.
Your alert participation in the growth and well being of
the City has assisted all of* us immeasurably in making
Tigard a better place in which to live, raise our families
and work.
However, may I ask yet another favor from all of you?
Would you work with me and the rest of the Planning
Commission and double your efforts and the efforts of
your NPO members on the hcusing element information which
the City Staff urgently requires in order to accomplish
the task of adopting a comprehensive plan.
If we can all get behind this effort and give one big push,
I am sure we can get it over the "top" .
Please note that because of the increased NPO participation,
the Planning Commission has changed its procedures at its
meetings to allow specific recognition of NPO members to
express the NPO's position and recommendations on each
public hearing item.
If you or your NPO members feel further changes or mod-
ifications of your procedures will improve either your
input or the performance of the Planning Commission, do
not hesitate to contact me or any Member of the Planning
Commission.
j
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Ms. Nancy Robbins
June 28 , 1982
Page .2.
May I look forward to your pers al help in finishing
up the comprehensive plan wor �. �.
t
Yo s u 1 ,
Francis J. Tepedino
FJT:bg
cc: City Administrator
Mayor
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AM
M E M O R A N D U M
TO: MAYOR AND CITY COUNCIL
FROM: BOB JEAN, CITY ADMINISTRATOR
DATE: JULY 2, 1982
SUBJECT: POLICE BUDGET AND LABOR SETTLEMENT, CONFIDENTIAL
Our policy, as I understand it, is that any Labor Settlement
must come from those funds allocated within the Police
Department, in order to maintain the relative program balance
objective.
The Police Union has asked for 8% and is pushing towards
arbitration. Since a wage freeze is unlikely from an
arbitrator, some adjustment to the Budgeted Pay Plan freeze
will be necessary. The Unit Clarification Hearing is set
for August 4, 1982, on the Sergeant/Supervisors being out
r of the union and on Dispatchers being in a separate union
unit.
I think our intent should be clear prior to the Unit Clarifi-
cation Hearing and yet allow enough time for implementation
to occur after arbitration. We stated that we could not
afford Sergeants if limited in their use as managers due
to union membership. Unless I am directed otherwise by
Council , I will reprogram existing funds in the Police
Budget to provide for Sergeants for three months under
the existing Pay Plan and Corporals only for the last nine
months, adding the four extra Corporal positions .while
laying off and freezing Sergeant positions.
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