City Council Packet - 02/15/1982 TIGARD CITY COUNCIL PUBLIC NOTICE: Study Sessions are informal
STUDY SESSION AGENDA work sessions of the City Council. No
FEBRUARY 15, 1982, 7:30 P.M. final action on any item will be taken
FOWLER JUNIOR HIGH SCHOOL at the Study Session. Action items will be
LECTURE ROOM set for Regular Meetings.
7:30 1. STUDY SESSION:
1. 1 Call To Order and Roll Call
1.2 Call To Audience , Staff and Council For Non-Agenda Items Under Open Agenda
7:35 2. CONSENT AGENDA: These items are considered to be routine and may be enacted in
one motion without separate discussion. Anyone may request that an item be
removed for discussion and separate action. Motion to:
2.1 Receive and File Departmental Monthly Reports: and Update N
2.2 Receive and File Transmittal from Mr. Sorg and Transmittal from
City Administrator Re: Library Lease Issues it
2.3 Receivc and File Report on Serena Court o0
N
7:40 3. NPO/CCI MEI�MERSHIP DISCUSSION - Planning Director
7:45 4. LCDC GOAL #10 HOUSING DISCUSSION - Planning Director
8: 15 5. HEARII4GS OFFICER DISCUSSION - Planning Director
8:30 6. PAY PLAN FOR 1982-83 DISCUSSION - City Administrator
8:45 7. REQUEST FOR FUNDS/PRIVATE NON-PROFITS - POLICY/PROCESS - City Administrator
9:00 8. CHARTER SUGGESTIONS - Charter Review Discussion - City Administrator
9:30 9. FINANCE DEPARTMENT ANNUAL REPORT - Finance Director
10.15 10. ADMINISTRATION DEPARTMENT ANNUAL REPORT - City Administrator
10:45 11. CITY ATTORNEY ANNUAL REPORT - Legal Counsel
10:55 12. OPEN AGENDA: Staff, Public and Council Comments
11:00 13. ADJOURNMENT
T I G A R D C I T Y C O U N C I L
STUDY SESSION MINUTES - FEBRUARY 15 , 1982 - 7:30 P.M.
1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilors John Cook, Kenneth Scheckla;
Director of Public Works/Planning Director , Frank Currie; Finance Director/
City Recorder, Doris Hartig; City Administrator, Bob Jean; Legal Counsel,
Ed Sullivan; Office Manager, Loreen Wilson.
2. RECEIVE AND FILE DEPARTMENTAL MONTHLY REPORTS AND UPDATE
(a) Motion by Councilor Cook, seconded by Councilor Scheckla to receive and file.
Approved by unanimous vote of Council present.
3. RECEIVE AND FILE TRANSMITTAL FROM MR. SORG AND TRANSMITTAL FROM CITY ADMINISTRATOR
RE: LIBRARY LEASE ISSUES
(a) Motion by Councilor Cook, seconded by Councilor Scheckla to receive and file .
Approved by unanimous vote of Council present.
4. RECEIVE AND FILE REPORT OF SERENA COURT
(a) Motion by Councilor Cook, seconded by Councilor Scheckla to receive and file.
Approved by unanimous vote of Council present.
5. NPO/CCI MEMBERSHIP DISCUSSION
(a) Planning Director discussed the make-up of the NPO membership and the
reactivation of the Committee for Community Involvement (CCI) . He noted
that the NPO's currently have a varying number of members , no specified
number of members which must live within the city limits , and need a
better representation or cross-section of the community interest represented.
Staff requested Council address issues of concern with the NPO membership so
that a resolution can be drafted to address the concerns.
Planning Director also presented a draft resolution for the CCI noting that
it only adds the position of Park Board Chairman to the CCI membership.
(b) Mayor Bishop asked why staff has duplicated the efforts of the CCI
organization by calling a special meeting of the NPO, Planning Commission, and
staff representatives together for discussions.
(c) City Administrator responded that staff was unaware of an old resolution
(No. 75-61) which created the CCI. Staff is interested in using the CCI
committee to meet the needs of better communication between the land use
committees.
(d) City Attorney noted that LCDC does require citizen involvement on the land
use matters.
(e) Mayor Bishop stated that he felt 7-12 members on each NPO would be a good
number. He continued to stress , however, that a good cross section of the
community interest should be represented and that the staff suggestion of 50%
of the members living within the city limits is good.
(f) Mr. LaValle Allen, NPO #4 member, noted that currently less than 507 of the
NPO #4 membership were city residents. He asked how this new policy would
effect them.
(g) Staff suggested that Council ratify the existing membership and note
when terms expire that the NPO then come into compliance with the 507
policy.
(h) Consensus of Council was to have staff prepare proper resolution for
consideration at the 2-22-82 meeting.
6. LCDC GOAL #10 HOUSING DISCUSSION
(a) Planning Director introduced Jeremy Coursolle , new Associate Planner for the
City of Tigard.
(b) The Associate Planner gave an update on the current status of the comprehensive
plan, noting that staff is updating the 1977 housing plan, establishing
buildable lands information, updating population projections and addressing
more specifically compliance with Goal #10 housing requirements. He noted
that the City has approximately 6.3 housing units per acre now, and that
LCDC was requesting 10 per acre .
(c) Discussion followed regarding how the information was being assembled.
(d) City Administrator stated that staff is aware that the primary goal is to
create a plan that is in the best interest of Tigard.
(e) Associate Planner advised Council that he would return before them when the
preliminary work is completed to work out a strategy plan and policy
suggestions.
7. CALL TO AUDIENCE, STAFF AND COUNCIL FOR NON-AGENDA ITEMS UNDER OPEN AGENDA.
(a) City Administrator requested the following items be considered under open
agenda.
. 1 Ratify business license review committee
.2 Progress report from Downtown Committee
.3 Cost analysis for Newsletter
.4 County Framework Plan
.5 Legislative Progress Report
(b) Councilor Scheckla requested Administrator give an update on the economic
development plan meeting with Chamber of Commerce representative. Consensus
was to consider this as item .6.
8. HEARINGS OFFICER DISCUSSION
(a) Planning Director requested Council discuss the method of selection and
the timing of appointment for a Hearings Officer. He noted that staff
feels the need for a hearings officer by the end of March, 1982.
(b) City Administrator suggested advertisement might be better circulated through
trade journals that the City Attorney could recommend than just in the Oregonian.
He also suggested an appointment be made by Council for a councilor assisting
in the selection process.
PAGE 2 - COUNCIL MINUTES - FEBRUARY 15, 1982
(c) Consensus of Council was to have staff pursue the hiring process with the
City Attorney and City Administrator doing the initial screening of applicants
to expedite the matter. Councilor Scheckla will be serving on the team.
9. PAY PLAN FOR 1982-83 DISCUSSION
(a) City Administrator advised Council that due to the budget process timing,
a decision would be required at this meeting to meet the budget calendar.
City Administrator proceeded to present the pay plan, noting that every
job in the city falls within the salary and classification plan. The
value of the plan would have a two-fold effect; (1) give the ability
to compare relative position or comparable jobs, and (2) allow comparability
of comparable worth. He noted that this adoption would be binding for
unclassified employees but stressed that OPEU/TMEA and Teamsters/TPOA would
still need to legally determine their pay plans at the bargaining table . The
Administrator continued by saying that there is no change proposed in overtime ,
comp time , or longevity policies. He requested Council approve this plan
for budgetary purposes at this time.
(b) Councilor Scheckla noted that this report and study was quite thorough
and expressed his appreciation of the City Administrator's work.
(c) Mayor Bishop noted that the Administrator had reviewed this with
staff and advised Council that the final binding adoption of the pay plan
would come at the time of budget adoption by Council.
(d) Motion by Councilor Cook, seconded by Councilor Scheckla to accept, for
budgetary purposes, the proposed pay plan, noting that this will be binding
for unclassified employees.
Approved by unanimous vote of Council present.
10. REQUEST FOR FUNDS/PRIVATE NON-PROFITS
(a) City Administrator suggested Council adopt a policy for dealing with requests
from non-profit organizations for funds from next budget year's revenues.
He noted that if Council does not adopt a policy to limit the number of times
persons will come to request funds, that in this time of economic hardship
there could be a rather large number of hearings.
(b) After discussion regarding the concerns of Council and staff, consensus of
Council was to instruct staff to draft the proposed policy in final form for
adoption by Council.
11. CHARTER SUGGESTIONS - Charter Review Discussion
(a) City Administrator requested Council prioritize the suggestions and concerns
of staff. High priority would be placed on the ballot for the May election.
Medium priority would be for the November election, and low priorities would
be considered later. He continued by discussing the different forms of
government for municipalities and also stated staff is not suggesting changes
in the form of government in Tigard, only trying to clarify staff
responsibilities and keep the charter consistent with state lava.
(b) City Attorney requested that Council allow him to "walk" them through the
proposals and questions posed by staff. (See attached list of concerns) .
PAGE 3 - COUNCIL MINUTES - FEBRUARY 15, 1982
Chapter III/Section7/3rd paragraph: Ma oBishop_rye ueste�7 m Tbae.rr C u v1.-e
issue be placed on May ballots
ecomnenae c ange in tye wordage to
bring section into compliance with state election laws.
Chapter III/Section 10/1st paragraph: Staff suggested that the addition of
City Administrator and Legal Counsel to the appointive staff would make
the charter link stronger especially between the City Administrator and
City Recorder. Council requested this item be considered at the November
election or later.
Chapter III/Section 12/1st paragraph: Legal Counsel stated that staff's
questions could be handled in-house and would not require a charter
revision.
Chapter IV/Section 13/1st paragraph: Legal Counsel advised Council that the
question of who could call the special meetings when the Mayor was absent
was purely a policy matter and would be best discussed by Council. City
Administrator noted that Councilor Stimler had expressed concern regarding
this issue and stated that staff has no recommendation in the matter. He
cautioned Council to have Attorney check any language changes proposed to
guard against abuse. Mayor Bishop stated he had never seen Eny problems
with this section in the past. Legal Counsel also advised Council that this
section does have some language that is confusing with the open meeting law
however there is no legal conflict. City Administrator suggested deferring
consideration of these issues until all five members of Council are present
and can discuss ramifications.
Chapter IV/Section 14/1st paragraph: Legal Counsel noted that he could draft
an ordinance at a later date to bring the City into compliance with this
section of the charter.
Chapter IV/Section 16/1st paragraph: Mayor Bishop requested discussion
regarding the Study Session vs Regular Meeting issues. Legal Counsel stated
that under the rules of charter Council could not take final action at a
Study Session unless it was reaffirmed at the next Regular Meeting. Mayor
Bishop requested Study Sessions be limited and hold more Regular Meetings
so that final action may be taken when Council meets.
Chapter IV/Section 18/1st paragraph: Legal Counsel noted that this was
a policy matter. Mayor Bishop suggested language be added to define how the
Mayor is unable to perform the functions of his office" by adding the
words 'physically or mentally' .
Chapter V/Section 20/1st paragraph: Legal Counsel noted this is purely a
policy matter and set forth some suggestions by staff. Council requested
this item be considered in November election.
Chapter V/Section 21/1st paragraph: Legal Counsel advised Council of problem
and consensus of Council was to consider issue at the May election per staff's
language proposal.
Chapter VI/Section 30/1st paragraph: Legal Counsel noted that this issue
could be dealt with in-house.
Chapter VI/Section 3 1/all: Legal Counsel stated there is a problem with
conformance with state law with time line for filing. Legal Counsel will
draft language for May election.
PAGE 4 - COUNCIL MINUTES - FEBRUARY 15, 1982
Chapter VII/Section 32/Ist paragraph: Legal Counsel said there was no problems
and stated this would be handled in-house.
Chapter VII/Section 33/1st paragraph: Legal Counsel noted this conflicts with
Chapter III, Section 7 of the Charter and recommended deletion may be best.
Council requested this item be considered in the May election.
Chapter VIII/Section 35/all: Legal Counsel noted that this section needs some
cleaning up. Council recommended Legal Counsel research issue and
prepare for November election.
Chapter IX/Section 39/1st paragraph: Legal Counsel stated there would be no
changes needed in the Charter, that this issue could be settled by adoption of
an ordinance at a later date.
Chapter IX/Section 40/1st paragraph: City Administrator stated that state law
limit is $10,000 compared to Charter's $2,500. He felt this would best meet
the needs of the City if the price was no more restrictive than the state.
Council requested this be handled at the November election.
Chapter IX/Section 41/1st paragraph: Legal Counsel stated that Oregon
Constitution does not deal with debt limits for cities, however, the
limit for counties is $10,000. City Administrator recommended more
consideration of this issue before the November election.
Chapter IX/Section 42/1st paragraph: Legal Counsel noted that this section
is completely outdated with state law (ORS 30.300). He recommended this
entire section be repealed in the May election. Consensus of Council was
to have prepared for May election.
NOTES: Legal Counsel stated Council may want to set policy regarding Recall
Elections. Finance Director drew Council attention to Section 25 of the Charter
and suggested there may need to be some changes to bring it into compliance
with state election laws. Council requested this be handled at the
November election.
(c) Legal Counsel requested Council approve the following list of changes for the
May election if that was their pleasure. Section 7, 18, 21, 31, 33, & 42.
(d) Mayor Bishop discussed the need also for a resolution calling for an
election in November for the Urban Renewal Agency as required by an ordinance
adopted by Council late last year.
(e) Consensus of Council was to direct Legal Counsel to prepare language for
Sections 7, 18, 21, 31, 33 & 42 of the Charter for a May election and
present to Council on 3-8-82.
RECESS: 9:38 P.M.
RECONVENE: 9:45 P.M.
12. FINANCE DEPARTMENT ANNUAL REPORT
(a) Finance Director/City Recorder introduced the Council to the various members
of the department and gave an overview of the department's functions. She
explained in greater detail the cash investment history of the City and the
process for applying for a Certificate of Conformance from the Municipal
Finance Officer's Association.
PAGE 5 - COUNCIL MINUTES - FEBRUARY 15, 1982
(b) Billie Rawlings , Records Manager/Municipal Court Clerk, introduced Council to
her division and discussed the tasks and concerns of Municipal Court in greater
detail. Slides were used to familiarize the Council with staff and the new
City Hall location.
(c) Mary Strickland, Accounting Division Manager, discussed the concerns and
workloads assigned to each of the staff members in that division. She explained
some of the accounting report forms , discussed sewer billings and auditing
requirements in the department, along with the goals set out for the next year.
(d) Loreen Wilson, Office Manager/Deputy City Recorder, discussed various aspects
of the Support Services Division. A report on the computerization of word
processing was given and objectives of the division for the next few months
were set out.
(e) Finance Director/City Recorder closed by answering questions and noting that
staff is striving to assist Council in meeting the set goals.
13. ADMINISTRATION DEPARTMENT ANNUAL REPORT
(a) City Administrator requested this item be set-over for a meeting time in March.
(b) Consensus of Council was to hear this in March.
14. CITY ATTORNEY ANNUAL REPORT
(a) Legal Counsel noted that there are 5 staff attorneys and other legal support
staff assisting the City of Tigard and are developing more expertise in the
area of city government. He presented a written report for Council review.
(b) Mayor suggested that Legal Counsel should show the amount of time spent in
review of the Crow Engineering agreement process for purchase and lease of
property by the City.
(c) City Administrator stated that the working relationship with Legal Counsel's
staff is good with a timely return of calls and requests.
15. OPEN AGENDA: Staff, Public and Council Comments
15.1 Ratify Business License Review Committee
(a) City Administrator presented memo from Mayor Bishop regarding the appointment of
a Business License Review Committee and requested Council acknowledge
appointments. He noted that Joy Martin would be the staff-laison member of the
committee.
City Appointed Members: Bob Lamb, Arthur Biggs , Ima Scott
Chamber Appointed Members: Bruce Clark, Pat Furrer, Floyd Bergmann
(b) Consensus of Council was to acknowledge the appointments.
15.2 Progress Report From Downtown Committee
(a) City Administrator summarized the report from the Downtown Committee and
noted that a "Summary Report" was prepared by the Architects for the Urban
Renewal Agency.
(b) Mayor Bishop requested that the Urban Renewal Agency meet and formally adopt
the summary report.
PAGE 6 - COUNCIL MINUTES - FEBRUARY 15 , 1982
15.3 Cost Analysis For Newsletter
(a) City Administrator presented a written report recommending an approximate
cost of $1,000 every two months for a city-wide newsletter production. He
stated that this was an item included in the control budget for fiscal year
1981-82.
Consensus of Council was to approve the publication at this cost.
15.4 County Framework Plan
(a) City Administrator discussed concerns with Council regarding what the County
has and hasn't done in development of their framework plan. He stressed that
the cities should be consulted and closely tied with the development of
such a plan when addressing the unincorporated areas which are within a
city's urban growth boundary.
(b) After lengthy discussion regarding the ramifications of this issue,
consensus of Council was to have City Administrator attend the County
Commissioner's meeting on 2/16/82 and represent the City's concerns.
15.5 Legislative Progress Report
(a) City Administrator stated that the State Legislature originally was cutting
$240 million out of the state budget, however, with economic conditions
worsening, are now looking for $340 million. He advised Council that the City
shares of revenues have been spared to this date, buy questioned how long this
would continue.
15.6 Update on Economic Development Plan
(a) City Administrator reported that he had a brief meeting with the Chamber of
Commerce Manager, Cheryl Kuhn, and discussed the 'game plan' and concerns
regarding the economic development plan issues. He noted that staff will continue
to research issues and compile_ background information.
16. ADJOURNMENT: 11:18 P.M.
City Recorder
ATTEST:
Mayor
PAGE 7 - COUNCIL MINUTES - FEBRUARY 15, 1982
C1iARTER REVIEW ISSUES - DRAFT - Oay'
r % uneFEBRUARY 15,_1. COUNCIL MEETING - PROPOSALS PREPARED BY CITY RECORDER'S OFFICE `ember)
PAGE ¢ CHAPTER & SECTION G PARAGRAPH ISSUE ELECTION
CSPROPOSED LANGUAGE CHANGES PRIORITY
Chapter III/Sec.7 3rd Contradicts Ch. VI, Sec. 31
Recommend Legal Counsel address issues -
Cnty, handles elections-may not meet require.:See attached proposal for language change in Sec. 31
of charter - outdated. Mayor & Council/ paragraph 3.
CS�1 ""— Form of Government uestion..7 Council Membets
Chapter III/Sec.10 1st 4th & 5th lines 'mayor with common consent' Legal Counsel address 'common consent'
-what is common consent. questions.
City Admin. position added? See attached Section 10 rewordage to
Cit Attorne osition added... add positions.
G5-1 Chapter III/Sec.12 1st Compare to State laws (current? Legal Counsel research and propose
C6 Chapter IV Sec. 13 1st language changes.
p / Rewritel
Confusing when compared with State open meetings law.
Timing for calling special meeting-hours
What kind of notice-post/ads/emergency/ Policy matter.
Who call call special meeting-Mayor/common
consent of Council/President of Council in
Mayor's absence/
Wheie'are adopted rules for governing
members and proceedings?
Regular vs Study Session Meetings?
C6 Chapter IV/Sec. 14 1st No ordinance adopted. Charter language oes not need to e
changed, however, an ordinance should
d$�il�d�ll be adopted which addresses issue in
C6 Chapter Iv/Sec. 16 1st t this section.
Ghat/i$/diff#i�A k/bk kkkJ1WSWQAq TT This question should be addressed
� dld /✓.��tifig�R under Section 13 of the Charter.
C6 Chapter IV/Sec. 18 1st Clarify Chairman's functions & authorit
y(ie Legal Counsel should review
calling special meetings in absence of Mayor) language proposal by staff
C6-1 Chapter V Sec. 20 1st (see attached Section 18.)
/ Contradicts Ch.III,Sec.7 (Mayor with common Legal Counsel should address
C7 consent)
these issues.
"Mayor appoints committees provided by rules
of Council"???
C7 Bonds:.. Ma •or or designee?- See staff proposal attached.
Chapter v/Sec. 21 1st Times for court not designated by Council See staff proposal attached.
C9 Chapter VI /Sec.30 1st Who signs checks,documents and takes action Housekeeping matter - will be
needed from the Ist of January to date and dealt with in-house.
time oath is administered at the first
Council meeting?
PAGE 1 OF 2
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CHARTER REVIEW ISSUES - FEBRUARY 15, 1982 COUNCIL MEETING
PROPOSED SECTION LANGUAGE CHANCES BY CITY RECORDER'S OFFICE
1PTER 111, SECTION 7 PROPOSAL (Third Paragraph): In the event the office of mayor or
L_.incilman becomes vacant 180 days or more before the normal expiration of its term, a clecti
special election shall be held to fill the office for the unexpired term. Such Ali a special A
shall be held/Ojf6ij�/4% in accordance with the election laws of the State of Oregon; provided,
however, that bf/t4t /blde`T`t�f�ff/bX/find/�fc��t� 3�/ all
norinating papers comprising a petition shall be filed with the recorder.
l�f•/bbr�/dbr �tt��v{f�fi/r�bL/df�xs�//fi141>f�/�J�/d h3�`/}S /fiZ9�//nfi/fififijl�d/4dfifi�J�i/ If, however, a
state-wide primary or general election falls within the 180-day period following the
occurrenc:! of the vacancy, then no other election shall be held.
*'•r' J:>;J:1<3:T:':>:>:::::�:5:::::>:>:::>:':::::3:>:>:*****>:****:4********Jti*****l:>: �:****Sf::**7;X***::t7•:�c**�c***>:JF*�:�:>:j:*::*>�:>:*t>:J:
CHAPTER III, SECTION 10 PROPOSAL: OTHER OFFICERS. Additional officers of -the City shall
be a.'municipal judge-,"a recorder , who shall serve as the chief elections officer;
city administrator;'icity attorney, and -such other officers as
the council deems necessary. Each of these officers shall be appointed and may be
removed by the mayor with the consent of the council. The council may combine any two
or more appointive city offices. The council may designate any appointive officers to
supervise any other appointive officer except the municipal judge and city attorney in the
exercise of ;cj$ their legal or judicial functions.
CHAPTER IV, SECTION 18 PROPOSAL: PRESIDENT OF THE COUNCIL. At its first meeting after
this charter takes effect and thereafter at its first meeting of each odd-numbered year,
the council by ballot shall choose a president from its membership. In the mayor's
absence from a council meeting the president shall perform the duties of the office of
mayor and preside over it. Whenever the mayor is unable to perform the functions of his
office, the president shall act as the mayor pro tem.
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CHAPTER V, SECTION 20 PROPOSAL:, MAYOR. The mayor shall appoint the committees provided by
the rules of the Council.7,„ay,. shall sign all approved records of proceedings of the council
and countersign all orders on the treasury. �m`yshaII have no veto power and shall
authenticate by }Sdb signature all ordinances passed by the council within three days after
being enacted. After the council approves a bond of a city officer or a bond for a license,
contract, or proposal, the mayor , or the designee of the mayor, shall authenticate the bond
by 14jj endorsement thereon.
7•C*�:YC**J�G7•C*•JC>:>C>:::>:J•C>:):J:S:�:J:>:::::::>:::nJ:>•:*JFj:*j:):>•:*�C JF JF>:Jf***>:�:Jf>F*>'c*:•C*�C�.7<C]:X�:*�:*>;>�f>:*J:**>Y�:>:>•t**:fti:i::�.�:*i•:*::::J:i::: JC J:'T
CHAPTER V, SECTION 21 PROPOSAL: MUNICIPAL JUDGE. The municipal judge shall be the judicial
officer of the City. )lfirtbs9e411 hold within the City a court known as the Municipal Court for
the City of Tigard, Washington County, Oregon. The court shall be open for transaction of
judicial business at times specified by the ¢b14)iejj Municipal Judge. All areas within the
�;ty shall be within the territorial jurisdiction of the court. The municipal judge shall
ercise original and exclusive jurisdiction of all crimes and offenses defined and made
punishable by ordinances of the City and of all a�`tions.brought to recover or enforce
O'e 4. L7h✓ 'e pro :,f d by YfTR Icue:.
forfeitures or penalties defined or aut`�'iorizec� by ordinances of ethCityf Myshal4 have
authority to issue process for the arrest of any persons accused of an offensehagainst
the ordinances of the City, to commit any such person to jail to admit him to bail
pending trial, to issue subpoenas, to compel witnesses to appear and testify in court on
the trial of any cause before him, to compel obedience to such subpoenas, to issue and
process necessary to carry into effect the judgements of the court, and to punish witnesses
and other for contempt of the court. When not governed by ordinances or this charter,
all proceedings in the municipal court for the violation of a city ordinance shall be governed
by the applicable general laws of the state governing justices of the peace and justice courts.
Defendants in the municipal court charged with violation of city ordinances shall be entitled
to a trial by jury as provided by state statutes.
**::>:*>•:ic *ic:F::�:isi<>:i:::;Yi:isi:>:isi::`.�:a:>:ic>`.i<>:ic9:>:i:>k**>:>tJ::kic Jk****9:ac*ticti:>:ici:isi:**�c::ic>:*i:JYi:�:i:*J�>:**:t::?:ic::*>:is*>•:is J:i:a>`J:
CHAPTER VI, SECTION 25 PROPOSAL: SPECIAL ELECTIONS. The council or the recorder shall.
approve the time, manner, and means for holding any special election. Tile recorder shall
give notice in accordance with state election laws of each
special election in the manner provided by the action of the council ordering the election.
YJ:>:'>•:J:>:J:>t*::::J:::):>:>:>:>'•>:::>E*>:>:::>:):>:JE�:>:*i:7•:*J•:*><):]�:�C>t n'::J•:�:*>:*>:t** ::):*S:):J:]:):f:=::**):*::*1:�:>E*F>:**::>:*):>•:*':>:::*;t*>:*>•:�>
P>EFF.RENCF.: ///// indicates language to be removed.
indicates language to be added.
a•o
MEMO
TO: CITY COUNCIL
DATE: FEBRUARY 15, 1982
FROM: BUILDING DEPARTMENT
SUBJECT: MONTHLY REPORT FOR MONTH OF JANUARY, 1982
January's building activity included permits for 2 signs,
25 single family residential, 3 residential alter and repair,
2 commercial , 7 commercial alter and reapir, 1 educational ,
1 educational site grading for a total valuation of $2, 636 , 733 .00 .
Fees for 39 permits $15,483 .65
Fees for 2 signs 35.00
. Plumbing Activity - 5 725 .00
Mechanical Activity - 13 264 .62
Business Licenses - 132 5, 163 .00
TOTAL - - - $21, 671 .27
Sewer Permits - 9 $41,375.00
Sewer Inspections - 8 910 .00
King City did not have any building activity this month.
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nsARD
LIBRARY
PUELIC Phone 639-9511
12568 SW Main-Tigard, Or.97223 MEMORANDUM February 8, 1982
TO: LIBRARY BOARD
CITY COUNCIL
FROM: CITY LIBRARIAN
SUBJECT: Monthly Report, January, 1982
1. Administration:
a. Librarian attended meetings of the Civic Center Committee and the sub-committee
on January 7, 26, and 28. The Civic Center Committee, on recommendation of the sub-
committee, chose the Crow-Public Works site as location for development as a civic center.
The architect was instructed to do a set of "foot prints" using the Crow site for all
services and a set using the Crow site for city and police with a free standing library
on the Public Works site. The committee will recommend to City Council that a bond election
be held June 29 and that a purchase agreement be negotiated on the Crow site.
b. Library Board held its regular meeting on January 11. Minutes were mailed on
January 27.
. C. Librarian met with Mr. and Mrs. Otto Sorg on January 21 to discuss new lease and
tax exemption. Since that time the City has received a letter indicating that the rent
will be increased $110 (a total of $550) per month to accommodate the 1981-1982 tax increase
through June 1982. Under the new lease the amount of rent will be $1,250 per month.
d. Librarian and Assistant Librarian have met with City administrative assistant
pertaining to computer uses in the library. The City is planning to computerize as many
tasks as possible using space on computers being used in finance and police departments.
Library has submitted a need to computerize the circulation system to include printing of
overdues. One of the requirements for inclusion in the program would be a two-year pay
back. That is doubtful for the library.
e. Librarian attended Washington County Cooperative Library Services network meeting
on January 28. Of interest: (1) The by-laws were approved as revised at the previous
meeting. (2) Don Skerrott, Cooperating Attorney for the ACLU, spoke on intellectual freedom
and censorship.
2. Personnel:
a. Volunteer hours totaled 133 for a daily average of 6.3.
b. Community service assignees worked 57 hours.
3. Statistics:
a. Circulation of all materials 9976.*
Books 8201 Magazines 418
Adult Books 6795 Audio-Visual 213
Juvenile Books 1406 Other 45
Interlibrary Loan: Requests placed 72;
Requests filled 75.
(*All time high; previous high June 1981 -- 9770. )
b. User cards issued 375. In-town 204; out-of-town 171.*
(*Renewals account for some increase because the first issued Gaylord cards are
expiring after two years. )
ligard Public Library - Monthly Report, Jaiivary 1982 - page 2
`3. Statistics: continued
c. . Story hour attendance -- total 44; average 6.3.
d. Reference/Reader's Advisory 275-
e. Materials added 667.
f. 1`laterials withdrawn 84.
g. Money received:
Fines $16.90
Lost Books 19.90
Misc. Replacement 7.25
Donations 8.60
Card Fees -- ,
Total $52.65
4. Youth Services - John Henshell:
Circulation of "E" (easy reader) and "E 1-4" (grade 1 through 4) books doubled this
month. An unusual number of young people, individuals and classes, are using the library
for reports as well. Some- of this is the result of streamlining the collection and the
addition of new books.
New features for 1982 include a Poem of the Month" and a "Riddle of the Month."
The poems will be seasonal or of particular interest to young people. The riddles
will vary in level of difficulty, and the answer will not be posted until the follow-
ing month.
New magazine subscriptions are being added. These include: Boys Life, Dynamite,
Jack & Jill, and Teen Magazine.
E
MONTHLY REPORT
PLANNING DEPARTMENT
JANUARY 1982
The following projects were acted on by the Planning Commission over the
past month.
CONDITIONAL USES
CU 19-81 Mercury Development, Inc. NPO #7
(Judy's Treat Shop)
APPLICANT: Mercury Development, Inc. OWNER: Portland Fixture Co.
338 NW Fifth Avenue 338 NW Fifth Avenue
Portland, Oregon 97228 Portland, Oregon
REQUEST: For a Conditional Use in a C-4 PD zone to operate a
restaurant, selling hot dogs, ice cream and carmel corn.
SITE LOCATION: Greenway Town Center, 121st and SW Scholls Ferry Road
(WCTM 1S1 34BC lot 300)
ACTION TAKEN: Approved January 12th with conditions.
CU 20-81 Tire Systems, Inc. NPO #2
APPLICANT: Tire Systems, Inc. OWNER: Madeline A. Fourier
1701 3rd Street 10700 SW Highland Dr.
Sacramento, California 95814 Tigard, Oregon 97223
REQUEST: To operate a tire warehouse and wholesale distribution center
in a M-4, Industrial Park zone.
SITE LOCATION: 10655 SW Greenburg Road (WCTM 1S1 35B lot 1201)
ACTION TAKEN: Approved January 12th with conditions.
VARIANCES
V 8-81 Louis Whitlatch NPO #5
APPLICANT: Louis J. Whitlatch OWNER: Same
2340 SW Park Road
Lake Oswego, Oregon 97034
REQUEST: For a variance to the sideyard and front
yard backs in
M-4, Industrial Park Zone for a building already tunder conan
struction.
PLANNING DEPT.
PAGE 2
V 8-81 (continued)
SITE LOCATION: Southwest corner of SW 72nd and SW Bonita. (WCTM 231 12A
lot 2000)
ACTION TAKEN: Denied on January 12th.
COMPREHENSIVE PLAN REVISIONS
CPR 16-81 Ash Avenue Extension NPO #1
APPLICANT: City of Tigard OWNER: Public Right-of-Way
12755 SW Ash
Tigard, Oregon 97223 s
REQUEST: To amend policy #28 of the NPO #1 Plan to include a time
frame and circumstances to allow for the extension of Ash
Avenue from SW Hill Street to SW Burnham Street.
SITE LOCATION: Ash Avenue from SW Hill Street to SW Burnham.
ACTION TAKEN: Denied on January 12th.
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POLICE DEPARTMENT MONTHLY REPORT
January 1982
TO: City Administrator/City Council
FROM: Chief of Police
Personnel:
The recruiting efforts for Services Division having been completed in December
and personnel selected to replace vacancies brought the department up to full
strength in January.
The average daily department strength was 18.4 as compared to 16.2 of January,
1981. By division the breakdown is as follows: Administration 1.8; Services
Division 4.5; Patrol Division 10.3; Investigative Division 1.8.
Service Delivery:
The department responded to 502 non-criminate calls for service this month
in contrast to 591 calls in 1981.
Patrol Division's obligated time was 1331.6 hours vs. 1226.9 non-obligated
hours.
Crime:
There were 80 Part I crimes reported this month as compared to 111 reported
in January last year. Of the Part I crimes reported, 10 were cleared, or
12.5/0. The department responded to 80 Part II crimes and 49 were cleared.
There were 65 persons charged this month as compared to 79 for this same
time period last year. The crime rate decreased 397o this month compared to
January, 1981.
The Investigative Division worked 20 active cases this month, and cleared
8, or 40% of the active cases.
The property loss was $24,536.35 and $4,266.63 was recovered.
Traffic:
Patrol Division responded to 22 accidents, of that number 4 were injury.
There were 261 citations issued, as compared to 241 for this same time
period last year. In addition, 89 warnings were given. The enforcement
index was 33.75.
Police Reserves:
The Reserve Unit worked 295 hours this month assisting the department in
policing the community. The majority of this time was spent out in the
community on patrol and assisting citizens. The majority of all the Reserves
are now trained to provide residential and commercial building security
surveys to enhance our community crime prevention program.
Special Assignments: (Narcotic Enforcement Task Force)
This department and Beaverton are working a routine narcotic task force
program. This month 13 arrests were made for possession or delivery of a
controlled substance and one case of manufacturing a controlled substance.
The Narcotic Task Force program started its third year this month. Nearly
4 pounds of marijuana and over 5 grams of cocaine were seized.
L
Training.
A. Advanced Latent Fingerprint Analysis. Det. Merrill attended
the aforementioned class, receiving 40 hours of training from
Jan. 4 through the 8th. This class was sponsored by Portland
Police Bureau and the Federal Bureau of Investigation.
B. Micro-Computer Seminar. On January 20, our department
hosted an 8-hour seminar on micro-computers at the General
Motors Training Center. 41 persons attended this seminar,
representing 19 different police agenices. Chief Adams, Lt.
Jennings, Officer Grisham and Rec. Supr. Carrick attended from
Tigard. Hal Spice, Public Administration Services, presented
the seminar.
C. Emergency Planning for Rioting and Terrorism. Lt. Jennings
received 16 hours of training in this subject, as he attended a
2 day workshop in Vancouver, Wn. on January 25 and 26.
Community Relations:
Chief Adams attended two meetings this month:
A. Civic Center Committee meeting on January 7; and
B. Washington County Law Enforcement Council meeting on January 21.
Crime Prevention:
Crime prevention efforts this month consisted of the following:
A. Residential Security Surveys (1)
B. Drug Education Program at St. Anthony's School for 5th and 6th
grade students
C. Officer Friendly presentation to Tigard Co-Op Pre-School
D. Safety Town Planning meeting
Officer Grisham spent 8-1/2 hours providing the above programs
and program planning. A total of 90•citizens were contacted;
of that group 83 were students and pre-schoolers.
Respectfully submitted,
R.B. Adams
Chief of Police
RBA:ac
TOTE: Specific Data Reports are provided if there are further
questions.
POLICE DEPARUIENT
' CONSOLIDATED MONTHLY REPORT
FOR
MONTH OF JANAURY 1982
DISTRIBUTION OF PERSONNEL
AVERAGE
NUMERICAL STRENGTH DAILY ABSENCE C AVERAGE EFi£CIIVE STRENGTH
End of Same This Same This t Last Same
this Month Month Month Month ° Month Month
Month Last Last Last
Year Year Year
OTAL PERSONNEL 29 27 10.6 10.8 18.4 1 16.4 16.2
HIEF'S OFFICE 3 1 1.2 .5 1.8 1.8 .5-
ERV ICES DIVIS. 7 7 2.5 3.2 4.5 3.8 3.8
ATROL DIVISION 16 16 5.7 6.1 10.3 9.2 9.9
R.AFFIC DIVIS. --------- ------------------ -------------------- -------- ------- ---------
NVEST. SECTION 3 3 1.2 1.0 1.8 1.9 2.0
ORCE ONE 13 12 4.5 4.5 8.5 8.1- 7.5
ORCE TWO 9 8 3.3 3.3 5.7 4.4' 4.7-
ORCE THREE 7 7 2.8 3.0 N 4.2 3.9 4.0 -
CHANGES IN PERSONNEL DAILY AVERAGE PATROL STRENGTH
. Present for duty end of last month 28 This 1 Same Month
. Recruited during month 1 '
Month ! Last Year
Reinstated during month 0 � 1. Total number field ,
i officers 16 16
. Total to account for 29
2. Less Agents Assig-
. Separations from the service: ned to Investigat. 0 0
(a) Voluntary resignation 0 3. Average daily abs-
ences of field off-
icers owing to:
(c) Resigned with charges pending 0 (a) Vacation, cusp- .
(d) Dropped during probation 0 ension, days off, -
- -----comp. time, etc. 5.6 5.5
(e) Dismissed for cause 0 (b) Sick S Injured
(f) Killed in line of duty 0 (c) Schools, etc. .2
(g) Deceased _ 0 Total average daily
absences 5.7- . 6.1
.'Total separations 0 4. Available for duty 10.3 9.9
. Present for duty at end of month 29 _-
Page one
TIGARD POLICE DEPARTMENT
Monthly Report
I. Calls for Service: This Month 502
Year to Date 502
A. Obligated Time 1331.6 B. Non-Obligated Time 1226.9
II. PART I CRIMES
No. Cleared Arrests
A. Homicide
B. Rape
C. Robbery
D. Assault 5 3
E. Burglary 16 12
F. Larceny 55 2
4
G. Auto Theft 4 4 4
2
Totals 80 10 --------
I II.
III. PART II TOTALS 80 49 57
TOTAL - Part I and II
-_ 160 59 65
IV. TOTAL PERSONS CHARGED- 65
a. Adult Male 50 C. Juvenile Male 6
b. Adult Female 4 d. Juvenile Female 5
V. WARRANTS SERVED 12
VI. TOTAL PROPERTY LOSS $ 24,536.35 TOTAL PROPERTY RECOVERED $ 4266.63
VII. TRAFFIC
a. Accidents Investigated 22 Injury Accidents 4 Fatal 0
b. Citations: VBR (Speeding) 20 Yield Right of Way g
Following too Close 0 Red Light 22 Stop Sign 16
Improper Turn 8 Reckless Driving 3
Careless Driving 7 Driving Under the Influence 17
Driving While Suspended 12 Other Hazardous 21
Non-Hazardous 126 Total Hazardous 135
c. Enforcement Index 33-75
d. Traffic Enforcement Totals
Citations: This Month This Year 261 Year to Date 261
This Month Last Year-N1 —Last Year to Dat4I'
Warnings: This Month This Year 89 Year to Date 89
i� This Month Last Year�89 Last Year toDate-3g
NOTE: -- Part I Crimes (Major Crimes
) Clearance Rate 12.5 ;
Part II Crimes (Minor Crimes) Clearance Pate 61.2;,'
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VOLUME IV ISSUE 2 FEBRUARY 15, 1982
PERSONNEL CHANGES
With the addition of Joy Martin, Administrative Assistant, on January 18, the City is
now fully staffed. Employees are "off and running" with many programs and projects.
TRAINING ACTIVITIES
Employee Position Activity Date
Hal Merrill Patrolman Advanced Latent Fingerprint Analysis 1/4-1/8/81
Doris Hartig City Recorder Oregon Municipal Finance Officers
Association Annual Conference 1/24-1/26/81
Kelley Jennings Lieutenant Emergency Planning for Rioting 1/25-1/26/81
and Terrorism
Linda Sargent Adm. Assistant Grievance Arbitration Workshop 2/10/82
Bob Jean City Administrator Grievance Arbitration Workshop 2/10/82
Joe Grisham Patrolman Basic Computer Programming 1,2, & 3 Begins 2/22/82
Lonnie Branstetter Sergeant Crime Scene Photography Techniques 2/25/82
Don Myers Corporal Crime Scene Photography Techniques 2/25/82
NEWS AND NOTES
.Extra parking is now available for the Library in the vacant lot adjacent to the build-
ing courtesy of J.B. Bishop, owner of the lot.
.Irene Ertell reports that income tax help for elderly and low-income citizens is avail-
able by appointment. This service can be arranged by contacting the Tigard City Library
at 639-9511
.The final Downtown Revitalization Plan has been submitted to the Downtown Committee.
.The Civic Center Committee has narrowed the choice of site for the proposed Tigard Civic
Center to the Crow-Public Works site. An analysis of this site is now in progress under
the direction of architect Dennis Brun.
.City Council approved a three-year lease for a Wang OIS 115-3 system for word processing
and other software and hardware enhancements for the Wang 2200 computer now in use at
their meeting on February 8.
.Labor relations policies and guidelines for negotiations have been developed, and the
City is now entering negotiations with Tigard Municipal Employees' Association and the
Tigard Police Officers' Association.
.The control budget for the current fiscal year has been developed by staff and approved
by the Budget Committee prior to submission to the Council.
.City Administrator Bob Jean has developed draft financial forecasts and tax projections,
including the Loaves & Fishes and Tigard Community Youth Services programs.
.Finance Director Doris Hartig and Bob Jean have also developed a new program format for
the budget, and it has been approved by the Budget Committee.
.Sandi Crow, clerk/dispatcher at the Police Department- , is expecting an addition to her
family at the end of May. This will be Sandi and John's first child.
.Finance/Records Department staff are working on budget histories and payroll cost pro-
jections.
.Management of the City's personnel system is being centralized in the Administration
Department. Executive Secretary Celeste Vaughters now has the responsibility of organi-
zing and maintaining personnel files for all City staff.
.A review of implications for the City's liability coverage is being conducted as a result
of recent tort claims and anti-trust decisions made by the U.S. Supreme Court.
(over)
-2-
.Various financing options for the 72nd Avenue Local Improvement District are now being
evaluated.
.Billie Rawlings, Records Manager, has begun what will be a long-term project in organiz
ing and purging City records.
.The Engineering Department has produced a new base map of the City that encompasses the
regional growth boundary.
.Bob Thompson of the Engineering Department has assisted with the design and drafting of
new budget forms.
.Survey Crew members Randy Clarno, Tom McArthur, and Bill Beckley have been busily survey-
ing and designing specifications for the spring and fall street maintenance programs.
.In addition to conducting a thorough survey of word processing systems and equipment,
Loreen Wilson, Office Manager, has also researched photo copy equipment. Her report
and recommendations on photocopiers will be presented to the Council February 22nd.
.Thanks to Public Works employees Jim Stephenson and Steve Rivett, the closet in the
City Administrator's office has been remodeled to provide a recessed storage area for
personnel and departmental files.
.Linda Sargent, Administrative Assistant, has been appointed to serve on the Industry
Advisory Council for the Center for Human Resources Development.
.The Police Department is gearing up to make the best use of ICAP -- the Integrated
Criminal Apprehension Program. This program focuses on building a structured approach
to the management and integration of police service delivery. Improved crime spotting
and analysis techniques resulting from the use of ICAP will enable the Department to
make the most efficient use of current personnel.
INTERGOVERNMENTAL MEETINGS
.City Administrator Bob Jean, Mayor Wilbur Bishop and Councilman Kenneth Scheckla attended
the January 21st meeting of the Washington County Public Officials Caucus in Tualatin.
This month's meeting of the Caucus is set for February 18th in Forest Grove.
.Frank Currie, Planning/Public Works Director, represented Tigard at a recent meeting of
the Washington County Transportation Coordinating Committee.
.Bob Jean and Joy Martin met with Cheryl Kuhn, manager of the Tigard Area Chamber of
Commerce, to discuss an economic development plan.
� • 02
February 2, 1982 CIOF TI WASHINGTON COUNTY,OREGON
RD
Mr. Henry L. Bauer
Bauer, Murphy, Winfree & Schaub
1105 Commonwealth Building
421 S.W. Sixth Avenue
Portland, Oregon 97204
SUBJECT: Sorg/Library Lease
Dear Mr. Bauer:
The City of Tigard assumed that it was negotiating in good faith with Mr. Otto
Sorg as to revisions in this year's rent and as to lease renewal. The City
is appreciative of the relationship it has had with Mr. Sorg over the years.
It was in this regard that we suggested the tax relief alternative, feeling
that it would offer a greater net benefit to both parties.
The City acknowledges Mr. Sorg's contractual right to proportionately increase
the rent with the taxes. Enclosed is the rent difference for January. We
will continue payments at $550.00 per month through June, 1982.
As to extending the lease beyond June, 1982, we will notify you of our intent
prior to the .April 1, 1982 contract notification date.
Yours truly,
ello l�
Rober W Jean
CitUdministrator
cv
cc: City Council
Library Board
12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171
BAUER, MURPHY, WiNFREE & SCHAU® �'ErF1VED AIN 2 9 ��82
PROFESSIONAL CORPORATION
ATTORNEYS AT LAW
HENRY L.BAUER 1105 COMMONWEALTH BUILDINv
EDWARD N-MURPHY TELEPHONE
ANDREW H. WiNFREE 421 S-W-SIXTH AVENUE IS 03)223-6113
WILLIAM D.SCHAUB PORTLAND,OREGON 97204
OFCOUNSEL
THA D D E U S W.VE N ESS
January 27, 1982
Mr. Bob Jean, City Administrator
City of Tigard
P. O. Box 23397
Tigard, Oregon 97223
Dear Mr. Jean:
I am attorney for Mr. Otto Sorg, from whom the
City of Tigard leases a portion of the Lanson Building for
its use as a public library.
Last November 15, the taxes increased from $1,630 .65
per year, to $4,698.77.
Mr. Sorg advised you that based upon the square foot-
age occupied by the library, the rent would be increased 8110
per month. A memo to Mr. Sorg from your accounting department
indicated that they would pay only $443.28 per month. A copy
of that memo is enclosed.
I see no reason why the property tax increase should
not take effect, as demanded by Mr. Sorg, and the City is
hereby notified that its rent is now $550 per month through
the end of June, 1982.
With respect to the new lease, the proposed rent is
entirely inadequate, even taking into account the possible tax
relief claimed by the City.
$440 per month amounts to less than $1 per square
foot per year, and even taking into account the taxes, would
increase my client 's return to less than $1.40 per square foot.
We understand that rents for similar space in that area are
approximately $4 per square foot.
Accordingly, Mr. Sorg wishes to advise you that the
new lease should be S1,250 per month, instead of $440 per month,
Mr. Bob Jean
January 27, 1982
Page 2
and that he would be willing to execute the new lease on that
basis.
I would appreciate your prompt reply to both of the
above matters.
Yours very truly,
HLB:MTM
c.c. Mr. Otto Sorg
Encl
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.•r t,. .' � N �._ T a ..4: .T.. 1. -.t f 9 ,:P 1 y-..-, j.`` - ii:l "ate
� .3
February 10, 1982
MEMORANDUM
TO: City Council
FROM: Public Works Staff
SUBJECT: Serena Court
Staff has met with the residents and home owners on the private driveway on
Serena Court which has been the subject of some concern over completion of
conditions placed on the developer.
The performance bond for this project has been released; no maintenance bond
was required, except for landscaping along SW Durham Road. It is standard
procedure not to require a maintenance bond if the normal time from substantial
completion is in excess of one year.
It has been the contention of the neighborhood that certain conditions were
not completed, namely a maintenance agreement to run with each lot for the
maintenance of the driveway and two 5 x 20 foot concrete parking pads.
Also, certain items were done incorrectly, namely the drive was not within the
easement and was not the required width.
Staff has determined that the driveway is the correct width and is within the
easement.
The maintenance agreement can only be supplied in form because the developer
has sold the lots and cannot sign such an agreement for the new owners. The
form has been supplied.
The parking pads are not in. However, it has been staff's opinion that the
owners do not wish them to be installed but would prefer the value to be placed
in a maintenance fund by the developer.
The value is estimated at $400.00.
Staff has agreed to ask the developers to consider such a plan.
Other than this effort, staff would contend that this is no longer a city issue but
one between the property owners and the developer.
f February 10, 1982
MEMORANDUM
TO: City Council
FROM: Planning Staff
SUBJECT: NPO CCI Memberships
The purpose of this item is to discuss the make-up of the NPO memberships
and the reactivation of the Committee for Community Involvement (CCI) .
1. Points of particular interest are:
a. A variable number of NPO members (suggestion 7-12) .
b. A specified number of members living within the city limits
(suggestion at least 50%) .
C. A cross-section of community interest (re: home owners, land holders,
commercial interests, other businesses, area residents, etc. )
2. The CCI was created by Resolution 75-61 which was replaced by 79-11.
A proposed new resolution is attached for your review.
4—
CITY OF TIGARD, OREGON
RESOLUTION NO. 82-
RESOLUTION OF THE TIGARD CITY COUNCIL TO UPDATE RESOLUTION 79-11 CONCERNING
RESPONSIBILITIES AND MEMBERSHIP STRUCTURE OF THE COMMITTEE FOR CITIZENS
INVOLVEMENT (CCI)
WHEREAS, the State of Oregon through the Land Conservation and Development
Commission (LCDC) has mandated that the City of Tigard create a Citizens
Involvement Committee (CCI) ; and
WHEREAS, this body was created by Resolution 75-61 and has carried out
the mandates of LCDC to date; and
WHEREAS, it is deemed necessary to change certain structures and update
current membership procedures and planning responsibilities;
a
NOW, THEREFORE,
BE IT RESOLVED by the City Council of the City of Tigard that:
Section 1: Purpose
There is hereby created a Committee for Citizen Involvement (CCI)
to oversee and assure that Tigard comply with the intent of Goal #1
of the LCDC statewide Planning Goals and Guidelines - Citizen
Involvement.
Goal #1 is briefly outlined below to act as the general outline
for this committee:
Goal #1: To develop a citizen involvement program that insures the
opportunity for citizens to be involved in all phases of the
planning process.
The governing body charged with preparing and adopting a comprehensive
plan shall adopt and publicize a program for citizen involvement that
clearly defines the procedures by which the general public will be
involved in the on-going land-use planning process.
The citizen involvement program shall be appropriate to the scale
of the planning effort. The program shall provide for continuity
of citizen participation and of information that enables citizens
to identify and comprehend the issues.
Federal, state and regional agencies and special purpose districts
shall coordinate their planning efforts with the affected governing
bodies and make use of existing local citizen involvement progarm
established by counties and cities.
Section 2: Definitions
As used in this resolution, the following terms shall be construed
as follows:
(a) "Committee for Citizen Involvement" (CCI) shall mean the
group which monitors the Citizen Involvement Program to
ascertain that citizens are provided the opportunity to be
involved in all aspects of the land use planning decision-making
process.
(b) "City Agency" shall mean departments, offices, boards and
commission of the City.
(c) "Neighborhood Planning Organization" (NPO) shall mean a group
of people recognized by the City Council and organized within
the boundaries of one neighborhood area for the purpose of
considering and acting upon a broad range of issues affecting
neighborhood liveability.
(d) The response by the Citizens Involvement Committee in
accomplishing tasks outlined in Goal #1 shall be known as
the Citizen Involvement Program of Tigard.
Section 3: (a) Membership of CCI
The membership of the CCI shall consist of the chairperson
of each NPO or their appointed representative. In addition,
one member of the City Council, the Planning Commission
Chairperson and the Park Board Chairperson shall be appointed
to serve on the CCI.
(b) Funding
The City will provide staff to the committee, a meeting area
and mailing services.
(c) Responsibilities and Duties
The Committee for Citizen Involvement shall have the following
responsibilities and duties:
(1) Monitoring the City's Citizen Involvement Program (CIP)
to ascertain that it promotes and enhances citizen
involvement in land use planning. The CCI may recommend
to the City Council changes in the structure or process
of the City's Citizen Involvement Program for the purpose
of improving its effectiveness. Major modification of the
Citizen Involvement Program, proposed by the CCI, will be
considered by the Planning Commission in a public hearing.
The Commission will then forward a report of its hearing
and recommendation to the City Council, who will make the
final determination regarding the CCI proposal.
(2) Any grievances brought to the City Council by citizens
property owners, business persons, City officials or other
governmental agencies concerning the operation and conduct
of the City's Citizen Involvement Program will be reviewed
by the CCI and a report and recommendation made to Council.
RESOL€JTION NO. 82-
Page 2
(3) To provide an opportunity to review items for inclusion
_ in the City budget and making recommendations relating
f, . to budget items for citizen involvement.
(4) The CCI shall be responsible for seeking the views of
citizens concerning the effectiveness of the Citizen
Involvement Program toward making the general citizenry
aware of pending land use planning decisions and providing
opportunities for becoming involved in the decision-making
process.
(5) The CCI shall periodically review the planning efforts of
federal, state and regional agencies and special purpose
districts to ensure that they have utilized the City's
Citizen Involvement Program in the process of developing
plans affecting the Tigard community.
f
PASSED: This day of , 1982.
Mayor - City of Tigard
ATTEST:
Recorder - City of Tigard
RESOLUTION No. 82-
Page 3
S
February 10, 1982
MEMORANDUM
TO: City Council
FROM: Planning Staff
SUBJECT: Hearings Officer
The purpose of this item is to discuss the method of selection and timing for
appointing a Hearings Officer.
The need for a Hearings Officer is projected by the end of March.
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From 1962-63, to November 1, 1981, this was our home. As time progressed,
our "family" grew to the point of being quite uncomfortable.
QOn November 1, 1981, we moved to our new facility, of which we are quite
proud, and we would like to take you on a short picture tour of our 8 to 5
world. 0
0 Upon entering the front door, you will be greeted by Pat Robertson, our
Information Specialist/Clerk II. Her duties are to have as much information
as possible, including application forms for various department requirements;
having agendas and minutes for various meetings, along with sorting and opening
the mail for the different departments. She also receives money for documents
and sewer bills.
We feel our new phone system has been a big improvement over the previous system.
Pat is now able to handle all incoming calls on one switchboard, which now includes
the Public Works Shops, which will be an average annual savings of approximately
$1,000. It used to take a cooperative effort from all the Clerks in the front
office to answer incoming calls, which averages approximately 200 per day. Plus,
we have an average of 50 and more walk-in citizens each day.
Pat is also being trained to assist in some of the Municipal Court functions,
such as assessing fines, checking a file, and answering the many questions on the
phone, as well as people coming in to ask questions, or just pay a fine.
Now - on to our Records Section, which at the present time, looks like this. . .
. .. . .As you can see, this section still has a lot of room for improvement in
the coming year:_
A representative from the State Archivists office has been out, and considerable
time has been spent going over the existing retention ordinance, and the most
recent changes that have been made at the state level. lt7 first objective will be
to organize all the existing files by department and year. Once this is completed,
then work will begin on the record retention process.
(o) At this point, Municipal Court is taking up the majority of my time. We are in
the process of training Pat to handle more of the Court-Work, so my goals for
the Records Section can be attainable.
7 With Municipal Court, we meet at 11075 S.W. Gaarde Street. We rent an annex
building behind the Tigard First Baptist Church, which has been an improvement
over the area we rented from the fire department.
In both instances, we have had to adjust to many uncomfortable circumstances,
which include trying to conduct the Court's clerical business, such as answering
r
nervous defendant's questions, writing receipts, explaining a decision the Judge
made, while the Judge is conducting Court, all in the same room.
.age 2
There is always that fear of security problems. We have a Reserve Officer who
acts as bailiff, and sits at the table with the Judge. He assists with the driving
records, and helps maintain a court-like atmosphere. Since the clerk sits at the
very back of the room by the :: door collecting money and writing receipts, there
is always that fear of someone reaching across the table and running with the money.
Then, my most dreaded problem - to have someone come to Court on any given night
thinking they are supposed to be there. After having waited the whole evening,
they find out they aren't on the docket - which means the paperwork is at City Hall.
My first throught is "Oh No, I goofed". After the Judge talks to the person, and '`
we work out some other arrangement so they won't have to appear again, thinking it
was a clerical error. However, on the following morning, after checking the files,.
er
I normally find they were supposed to have appeared eith/the previous week, or
sometime next week or next month. Even so, not having my files with me, every
time it happens, I age a little more.
You have had some flow charts hand-delivered to you this evening, which I hope
will give you an idea of what happens to a citation after it leaves the Police
Department and is delivered to Municipal Court for processing. I hope this will
help you understand the various directions the different types of citations can
take.
Also, a Municipal Court Monthly Report was in your packets this week. To better
give you an idea of the work-load in Municipal Court, you will be receiving one
every month. If you have any questions I am here to answer them, and my number
at work is 639-4171.
o'DONNELL. DATE: February 11 , 1982
SULLIVAN & RAMIS
ATTORNEYS AT LAW TO: City of Tigard City Council
1727 N.W. HOYT STREET
PORTLAND. OREGON 97209 " 1
15031 222-4402 FROM: Ed Sullivan �C
RE: City of Tigard City Attorney' s Annual Report
In June, 1981, the City Attorney' s duties were transferred from
Joe D. Bailey to O'Donnell, Sullivan & Ramis. Since then, I
have had the primary responsibility for responding to legal
issues raised by the City Adminstrator and the City Council. I
was also a participant in the process of the selection of the
City Administrator.
All City Council meetings are attended by a representative of
this firm, usually myself. All Planning Commission meetings are
Mr. Kenneth Elliott of this office.
In addition to day-to-day inquiries which can be responded to in
person or over the telephone, the City Attorney has undertaken,
at the Council' s request, a number of projects requiring
significant amounts of research and preparation. The major
items are listed for your convenience below:
--Preparation of amendments to the temporary use ordinance
to regulate, among other things, the sale of flowers in
private parking lots.
--Review of terms and preparation of lease for the City
Hall and the Library.
--Preparation of administrative procedures for land use
actions.
--Review of Comprehensive Plan for compliance with the
State-wide Housing Goal.
--Preparation of documents and liason with the bond counsel
for the sale of Series No. 13 Bancroft Bonds.
--Research and advice to the City Recorder for conduct of
recall petition and possible recall election.
--Preparation of ordinance for the creation of the Urban
Renewal Agency.
--Research for the Ash Avenue and Main Street projects.
--Preparation for litigation of two to three tort claims.
For the spring of 1982, additional work will be required in the
next few months on these projects:
--Standards of conditional use are being prepared as an
amendment to the Zone Code. We expect them to be before
the Planning Commission in March.
EJS:mch
2/11/82 - Page 1
0 ooNLSULLIVAN & RAMIS DATE: February 11 , 1982
SUIAN & RAMIS
ATTORNEYS AT LAW
1727 N.W. HOYT STREET TO: City Of Tigard City Council
PORTLAND. OREGON 97209
(503) 222-4402 FROM: Ed Sullivan
RE: City of Tigard City Attorney's Annual Report
--We expect to have continuing involvement in issues related
to labor negotiations and grievances. In the past year,
we have dealt with questions related to reclassification.
--Research on various financing methods for 72nd Local
Improvement District continues. We expect a contract to
be let on this project in March and preparations for a
bond sale should begin soon thereafter.
Though your actual requirements have exceeded your anticipated
need for the City Attorney's time, we have been able to meet
those additional requests. We anticipate our time commitment to
the City of Tigard business will continue at approximately the
current level through the end of fiscal year 1982.
EJS:mch
2/11/82 - Page 2
Y CO
AIM
MEMORANDUM CIS TW
WASHINGTON COUNTY,OREGON
TO: City Council /
FROM: Wilbur Bishop, Mayor �JU
DATE: February 11, 1982
SUBJECT: Business License Review Committee
I have appointed the following persons to serve on a committee to review the
business license code and make recommendations on revisions:
Bob Lamb Arthur Biggs Ima Scott
9735 S.W. McDonald 87 S.W. Mountain View Lane 14873 S.W. 106th
Tigard - 97223 Tigard - 97223 Tigard - 97223
639-7205 639-5337 620-5751
Committee members appointed by the Chamber of Commerce are:
Bruce Clark Pat Furrer Floyd Bergman
639-6127 620-4540 639-7030
The timeline for the Committee's work is as follows:
February: Organization, gather information from City staff
March: Study possible code revisions
April: Present recommendations to City Council
The first meeting of the Committee will be on Wednesday, February 17, at noon at
Floyd's Restaurant, 12725 SW Pacific Highway.
cc: Cheryl Kuhn
Chamber of Commerce
i
12755 S.W.ASH P.O. BOX 23397 TIGARD,OREGON 97223 PH:639-4171
DOWNTOWN COMMITTEE
URBAN RENEWAL AGENCY
City of Tigard, OR
10 February 1982
Downtown Committee Members
At our January 12th summation meeting with Danielson, Driscoll ,
Hess , which Phil Hurl graciously chaired in some of our absence,
two items were left to be addressed before we tackle further
planning for Phase II and subsequent action. One item was the Tri-Met
Transit Center location and the other was Southern Pacific and
Burlington Northern Railway right-of-way question.
The Tri-Met Transit Center will be on the Planning Commission
agenda March 2nd. The consensus of the Downtown Committee in con-
sultation with our architects , Tri-Met representatives and the City
Planning Staff was to favor the Commercial Street location as best
supporting downtown revitalization at this time.
The Railway question will take some time more. However, the sooner that
we form a sub-committee to work on this with the City, the sooner
something constructive might be resolved.
I would like to request- that a sub-committee of Jim Hendersor_(Water
District) , Pat Furrer(Attorney) , Bill McMonagle(Surveyor & Engineer) ,
and Lou Krupnick(Architect) , sit with me on a special task force to
work with Frank Curry in negotiating with the Railroads. This added
responsibility should not be too demanding in time but might extend
over quite a period of time judging from the past rapidity with which
the Railroads have been known to move.
In the meantime our full committee will remain in recess until after
the Civic Center project downtown is more definite. Since the Urban
Renewal Agency will not have any funds really available to invest until
next fall , we feel that it is most prudent now to look towards the
second half of the year before we take up our planning efforts in ear-
nest again. We will keep all members posted on any significant develop-
ments in the meantime.
Please note and review the enclosed summary of our efforts to date
that we have accomplished with our consultants , Don Driscoll and Jim
Hinman.
,�irlc�rely .
? n _
J. an F erson
Ch irman
SUMMARY REPORT
DOWNTOWN TIGARD REVITALIZATION
DANIELSON
DRISCOLL
HESS
ARCHITECTS
ONE EASY BROADWAY
MALL WALK
EUGENE, OREGON
97401 484.5757
JANUARY 12, 1982
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SUMMARY REPORT
�- DOWNTOWN TIGARD REVITALIZATION
THIS REPORT SUMMARIZES THE CONSULTANT'S FINDINGS AND OBSERVATIONS RELATIVE
TO DOWNTOWN REVITALIZATION.
THESE FINDINGS ARE PRESENTED TO ASSIST THE CITY AND THE AGENCY IN PROVIDING
A COORDINATED PLANNING PROGRAM FOR DOWNTOWN TIGARD.
FORMATION OF THE TIGARD URBAN RENEWAL AGENCY AND THE ADOPTION OF THE DOWN-
TOWN TIGARD REVITALIZATION PLAN PROVIDES A POSITIVE FIRST STEP IN THE
REVITALIZATION PROCESS FOR DOWNTOWN TIGARD.
DOWNTOWN REVITALIZATION, HOWEVER, IS NOT THE SOLE RESPONSIBILITY OF THE
TIGARD UkBAN RENEWAL AGENCY. A SUCCESSFUL REVITALIZATION PROGRAM WILL ALSO
REQUIRE THE COOPERATIVE EFFORTS OF THE CITY, THE CHAMBER OF COMMERCE, THE
DOWNTOWN TIGARD COMMITTEE, THE CIVIC CENTER COMMITTEE, THE NEIGHBORHOOD
ORGANIZATIONS, .AND ALL OTHER INDIVIDUALS OR GROUPS AFFECTED BY DOWNTOWN
I MPROVEMENT.
THE RENEWAL PLAN FOCUSES ON A LIMITED NUMBER OF IMPROVEMENTS TO BE UNDER-
TAKEN BY THE AGENCY. FOR DOWNTOWN REVITALIZATION TO ACHIEVE ITS MAXIMUM
POTENTIAL, HOWEVER, OTHER INTERRELATED EFFORTS AND ACTIVITIES MUST ALSO
BE INITIATED.
ONE OF THE AGENCY'S FIRST ACTIVITIES WILL BE THE DETAILED PLANNING THAT
MUST PRECEDE THE OTHER DEVELOPMENT ACTIVITIES. DOWNTOWN PLANNING MUST BE
COORDINATED WITH THE CITY'S PLANNING, ZONING AND DEVELOPMENT STANDARDS FOR
THE AREA. IT IS ESSENTIAL THAT DOWNTOWN PLANNING START AS SOON AS POSSIBLE
SO DOWNTOWN CONCERNS CAN BE INCORPORATED INTO THE CITY'S STANDARDS THAT ARE
PRESENTLY UNDERGOING REVISION.
A. THERE ARE THREE ACTIVITIES PRESENTLY IN PROGRESS WITHIN THE DOWNTOWN AREA
THAT SHOULD BE FULLY SUPPORTED. THEY ARE:
1. THE PROPOSED SHOPPING CENTER AT THE SOUTH END OF
MAIN STREET.
2. THE PROPOSED FANNO CREEK PARK DEVELOPMENT.
3. THE PROPOSED CIVIC CENTER DEVELOPMENT PRESENTLY
UNDER STUDY.
1. THESE PROJECTS ARE ESSENTIAL TO DOWNTOWN REVITALIZATION AND SHOULD BE
GIVEN MAXIMUM SUPPORT AND ENCOURAGEMENT BY THE CITY AND THE AGENCY.
COMPLETION OF THE PROPOSED SHOPPING CENTER WILL MEAN MAIN STREET WILL
HAVE A SHOPPING CENTER ANCHOR AT EACH END. THIS SHOULD ENCOURAGE
INTENSIFICATION OF USE AND REDEVELOPMENT OF PROPERTIES ALONG MAIN
STREET BETWEEN THESE TWO ANCHORS.
2. DEVELOPMENT OF THE FANNO CREEK PARK WILL ALSO CREATE OPPORTUNITIES FOR
REDEVELOPMENT AT SOUTH MAIN, BETWEEN BURNHAM AND THE PROPOSED SHOPPING
CENTER, AND ALONG BURNHAM STREET. THE PARK WILL PROVIDE A UNIQUE
SETTING APPROPRIATE FOR GOVERNMENTAL AND OFFICE USE. THIS SHOULD
INCREASE THE VALUE OF LANDS ADJACENT TO THE PARK THAT ARE NOW USED
PRIMARILY FOR INDUSTRIAL AND STORAGE USES.
THE CITY SHOULD ALSO CONSIDER ADDITIONAL REDEVELOPMENT INCENTIVES TO
ENCOURAGE EARLY CONVERSION. AN OPEN SPACE CREDIT AND HIGHER DENSITY
SITE COVERAGE FOR PROPERTIES ADJACENT TO THE PARK WOULD BE APPROPRIATE
INCENTIVES.
PROPOSED DEVELOPMENTS TO BE LOCATED ADJACENT TO THE PARK SHOULD BE
REQUIRED TO COORDINATE AND INTEGRATE THEIR PROPOSALS WITH THE PLANNED
PARK DEVELOPMENT THROUGH A DESIGN REVIEW PROCESS.
3. THE PROPOSED CIVIC CENTER IS ESSENTIAL TO DOWNTOWN REVITALIZATION.
THE CIVIC CENTER IN COMBINATION WITH THE FANNO CREEK PARK DEVELOPMENT
WILL HAVE THE MOST SIGNIFICANT IMPACT ON DOWNTOWN REDEVELOPMENT AND
CAN BECOME THE PRIMARY GENERATOR FOR REVITALIZATION OF THE BURNHAM
STREET AREA.
THE CIVIC CENTER SHOULD BE LOCATED ADJACENT TO THE PROPOSED FANNO CREEK
PARK. A BURNHAM STREET LOCATION IN THE VICINITY OF ASH STREET OR MAIN
STREET IS RECOMMENDED. A NEW CIVIC CENTER BUILDING LOCATED AT MAIN AND
BURNHAM WOULD BE A HIGHLY VISIBLE LOCATION AND WOULD PROVIDE A FOCAL
POINT FOR MAIN STREET WHILE ALSO PROVIDING A GATEWAY TO THE PARK FROM
MAIN. A CENTRAL LOCATION ON BURNHAM IN THE VICINITY OF ASH STREET SHOULD
ENCOURAGE REDEVELOPMENT ALONG BURNHAM BETWEEN MAIN AND ASH AND BETWEEN
ASH AND HALL BOULEVARD.
-1- ,
THE TIGARD DOWNTOWN COMMITTEE AND THE CIVIC CENTER COMMITTEE SHOULD
BEGIN COORDINATING THEIR ACTIVITIES AS SOON AS POSSIBLE. THE DOWNTOWN
COMMITTEE AND THE AGENCY SHOULD ASSIST THE CIVIC CENTER COMMITTEE IN
LOCATING THE FACILITY AND COORDINATING THE TIMING OF SUPPORT FACILITIES
CONTAINED IN THE AGENCY PLAN.
THE CITY SHOULD ADOPT LAND USE AND DEVELOPMENT STANDARDS TO ENCOURAGE
COMPATIBLE USES ADJACENT TO THE CIVIC CENTER WHILE ALSO ESTABLISHING
REDEVELOPMENT INCENTIVES FOR PROPERTIES ADJACENT TO THE PARK.
B. TWO FUTURE EVENTS THAT COULD ALSO SIGNIFICANTLY AFFECT DOWNTOWN DEVELOPMENT
AND ACTIVITY PATTERNS ARE:
1. THE PROPOSED RAILROAD RIGHT-OF-WAY ACQUISITION.
2. THE PROPOSED TRI-MET TRANSIT CENTER DEVELOPMENT.
1. THE ACQUISITION OF A PORTION OF THE RAILROAD RIGHT-OF-WAY OFFERS THE
OPPORTUNITY TO EXTEND TIGARD STREET THROUGH AND CONNECT IT WITH BURNHAM.
THIS WOULD IMPROVE TRAFFIC MOVEMENT AND PROVIDE ACCESS TO THE DEEP
BLOCK BETWEEN BURNHAM AND THE RAILROAD.
ADDITIONAL OFF-STREET PARKING COULD ALSO BE PROVIDED WITHIN THE ACQUIRED
RIGHT-OF-WAY.
THE CITY AND AGENCY SHOULD BEGIN NEGOTIATIONS WITH THE RAILROADS TO
DETERMINE TRACK CONSOLIDATION AND RIGHT-OF-WAY ACQUISITION POTENTIALS
AS SOON AS POSSIBLE; POSSIBLY IN COOPERATION WITH THE CITY OF BEAVERTON.
2. THE PROPOSED TRI-MET TRANSIT CENTER COULD ALSO HAVE AN IMPACE (IN DOWNTOWN
ACTIVITY PATTERNS. IT IS DIFFICULT TO KNOW AT THIS TIME WHETHER THE
IMPACT WOULD BE POSITIVE OR NEGATIVE.
THE CENTER COULD BRING MORE PEOPLE TO THE DOWNTOWN AREA THEREBY INCREASING
ITS COMMERCIAL VIABILITY OR THE INCREASED BUS TRAFFIC COULD INCREASE
TRAFFIC CONGESTION AND CREATE ADDITIONAL TRAFFIC HAZARDS.
THE CITY AND AGENCY SHOULD BEGIN A COOPERATIVE PLANNING STUDY WITH TRI-MET
CONCERNING THE PROPOSED TRANSIT CENTER FOR TIGARD. LOCATIONAL CRITERIA
AND IMPACT ANALYSIS SHOULD BE JOINTLY INVESTIGATED.
C. LAND USES IN THE DOWNTOWN AREA ARE PRESENTLY UNCOORDINATED AND CONFLICTING.
INDUSTRIAL MANUFACTURING, STORAGE WAREHOUSING, COMMERCIAL, HOUSING, GOVERN-
MENTAL AND COMMUNITY SERVICE USES ARE ALL INTERMIXED WITHOUT A CLEAR
ORGANIZATIONAL PATTERN OR PLAN. PLANNED LAND USES AND ZONED LAND USES ARE
ALSO PRESENTLY IN CONFLICT WITHIN THE DOWNTOWN AREA. IF DOWNTOWN REVITA-
LIZATION IS TO ACHIEVE ANY SORT OF CLARITY, THIS CONDITION MUST BE CORRECTED
-2- ,
AS SOON AS POSSIBLE. THE LAND USE PLAN FOR THE DOWNTOWN AREA SHOULD BE
REANALYZED TO REFLECT THE LAND USE CHANGES THAT HAVE OCCURED AND THE
CHANGES NECESSARY TO SUPPORT DOWNTOWN REVITALIZATION. A MND USE PLAN
THAT IS CONSISTENT WITH THE GOALS AND OBJECTIVES OF THE DOWNTOWN PLAN
SHOULD BE IMPLEMENTED BY THE CITY AS SOON AS POSSIBLE.
COMMERCIAL, GOVERNMENTAL AND RESIDENTIAL USES SHOULD PREDOMINATE WITHIN
THE DOWNTOWN AREA. THE FIRST GOAL OF THE RENEWAL PLAN STATES: "TO
PROVIDE AN IDENTITY FOCUS FOR THE TIGARD COMMUNITY AND TO IMPROVE THE
VIABILITY OF DOWNTOWN TIGARD AS A COMMERCIAL, GOVERNMENTAL AND COMMUNITY
CENTER FOR THE CITIZENS OF TIGARD." DOWNTOWN REVITALIZATION REQUIRES AN
INTENSIFICATION OF COMPLEMENTARY USES THAT ARE INTEGRATED INTO A PLANNED
ORGANIZATIONAL STRUCTURE.
TO ACCOMPLISH THIS GOAL, THE FOLLOWING RECOMMENDATIONS ARE SUGGESTED:
1. THE INDUSTRIAL LAND USE DESIGNATION SHOULD BE DELETED FROM THE DOWNTOWN
AREA. THERE IS PRESENTLY 26.82 ACRES DESIGNATED INDUSTRIAL USE BY THE
CITY. EXISTING INDUSTRIAL USES MAY BE PERMITTED UNTIL SUCH USE IS
CONVERTED OR DISCONTINUED. INDUSTRIAL USES GENERALLY REQUIRE LARGE
LAND AREA AND ARE INCOMPATIBLE WITH AND DISRUPTIVE TO OTHER USES.
FUTURE INDUSTRIAL USES SHOULD NOT BE ALLOWED WITHIN THE RENEWAL AREA.
2. MAIN STREET IS THE COMMERCIAL CORE OF THE DOWNTOWN AREA AND SHOULD BE
RESERVED FOR PREDOMINANTLY COMMERCIAL USE. HOWEVER, VEHICULAR SERVICE
AND REPAIR BUSINESSES SHOULD BE ENCOURAGED TO LOCATE OUTSIDE OF THE
DOWNTOWN AREA. SERVICE STATIONS, TIRE STORES AND REPAIR SHOPS ARE
GENER/%LLY LOCATED IN THE HIGHWAY COMMERCIAL AREAS OF THE CITY. THIS
TYPE OF ACTIVITY IN THE DOWNTOWN AREA CREATES PEDESTRIANNEHICULAR
CONFLICTS AND CAUSES TRAFFIC HAZARDS AND CONGESTION ON DOWNTOWN STREETS.
3. BURNHAM, COMMERCIAL AND SCOFFINS STREETS SHOULD ALSO BE RESERVED FOR
PREDOMINANTLY COMMERCIAL USE IN THE VICINITY OF MAIN STREET.
4. PUBLIC GOVERNMENTAL USES AND COMMERCIAL USES ARE VERY COMPATIBLE AND
SHOULD BE FREELY INTEGRATED WITHIN THE DOWNTOWN AREA ALTHOUGH GOVERN-
MENTAL AND OFFICE ACTIVITIES WOULD BE IDEALLY LOCATED ADJACENT TO FANNO
CREEK PARK WITH ACCESS FROM BURNHAM STREET. THE RECOMMENDED LOCATION
FOR THE PROPOSED CIVIC CENTER IS ALSO BETWEEN BURNHAM STREET AND THE
PARK. THESE TWO PUBLIC IMPROVEMENTS SHOULD PROVIDE AMPLE INCENTIVES
FOR THE REDEVELOPMENT OF THE SOUTH BURNHAM STREET AREA.
5. RESIDENTIAL LAND USE IS ALSO COMPATIBLE WITH COMMERCIAL AND GOVERNMENTAL
ACTIVITIES AND CAN PROVIDE A SUPPORT POPULATION FOR THE COnIERCIAL CORE.
RESIDENTIAL DEVELOPMENT WITHIN THE DOWNTOWN IS PRESENTLY LOCATED
ADJACENT TO HALL BOULEVARD. IF THE DOWNTOWN AREA CANNOT ATTAIN FULL
COMMERCIAL AND GOVERNMENTAL UTILIZATION, ADDITIONAL HIGH DENSITY HOUSING
WOULD BE THE MOST APPROPRIATE SUPPORTING ACTIVITY FOR THE AREA. FUTURE
HOUSING SHOULD ALSO BE LOCATED IN THE VICINITY OF HALL BOULEVARD AND
-3- ,
all
SOUTH OF FANNO CREEK. RESIDENTIAL EXPANSION TOWARD MAIN STREET SHOULD
BE DEPENDENT UPON THE COMMERCIAL AND GOVERNMENTAL LAND NEEDS WHICH WILL
BE DETERMINED IN THE DETAILED PLANNING STUDIES TO FOLLOW. PRIORITY
SHOULD BE GIVEN TO COMMERCIAL AND GOVERNMENTAL USES UNLESS THE DETAILED
PLANNING STUDIES INDICATE THE AREA CANNOT ATTAIN FULL COMMERCIAL AND
GOVERNMENTAL UTILIZATION.
D. THE FOLLOWING SUGGESTED AMENDMENTS TO THE CITY'S COMPREHENSIVE PLAN AND
ZONING ORDINANCE ARE CONSIDERED NECESSARY TO CORRECT EXISTING CONFLICTS
BETWEEN THE PLAN AND ZONING ORDINANCE AND TO PROVIDE LAND USE DESIGNATIONS
THAT ARE CONSISTENT WITH THE DOWNTOWN REVITALIZATION GOALS.
1. THREE LOTS ON THE WEST SIDE OF HALL, JUST SOUTH OF THE PAYLESS/ALBERT-
SON'S SHOPPING CENTER ENTRANCE, ARE NOW DESIGNATED COMMERCIAL. THESE
SHOULD BE CONSIDERED FOR MEDIUM DENSITY RESIDENTIAL DESIGNATION FOR
THE FOLLOWING REASONS:
O THE ADJACENT FRONTAGE TO THE SOUTH ON HALL
IS RESIDENTIAL.
O THESE LOTS ARE NOW IN RESIDENTIAL USE, THE
SOUTHERLY LOT BEING ON A SMALL KNOLL AND
WITHOUT CONVENIENT ACCESS TO THE STREET.
i
2. THIS AREA IS PART OF THE PAYLESS/ALBERTSON'S SHOPPING CENTER, BUT IS
DESIGNATED ON THE NPO #1 PLAN AS A PARK. THE PLAN DESIGNATION SHOULD
BE CHANGED TO COMMERCIAL TO REFLECT THE EXISTING SITUATION.
3. THE TRIANGULAR SITE ADJACENT TO AREA 2 COULD ACCOMODATE THE PARK USE IF
THIS NEED STILL EXISTS; OTHERWISE, IT SHOULD REMAIN RESIDENTIAL USE.
4. THIS AREA IS DESIGNATED COMMERCIAL IN THE PLAN. IT CONTAINS A MOBILE
HO'-IE PARK, APARTMENTS AND SEVERAL RESIDENCES. THE NORTHWEST SIDE OF
ASH STREET IS DEVELOPED WITH APARTMENTS AND FACES APARTMENTS ON THE
OTHER SIDE; IT WOULD BE DESIRABLE TO MAINTAIN THE RESIDENTIAL CHARAC-
TER OF ASH STREET. THE REMAINDER OF THE AREA COULD ALSO BE CHANGED
TO MEDIUM DENSITY RESIDENTIAL, WHICH IS ITS EXISTING PRIMARY USE.
5. THIS AREA IS DESIGNATED IN THE PLAN AS COMMERCIAL/INDUSTRIAL, BUT IS
ZONED INDUSTRIAL. THE DEVELOPMENT OF FANNO CREEK PARK, THE ELDERLY
HOUSING PLANNED NEARBY AND THE REVITALIZATION ACTIVITIES PLANNED WOULD
INDICATE THAT THE LAND US UNDERUTILIZED AS INDUSTRIAL AND SHOULD SUPPORT
A MORE INTENSIVE USE. THE PORTION SOUTH OF BURNHAM STREET COULD SUPPORT
A VARIETY OF USES SUCH AS APARTMENTS, CIVIC CENTER, COMMERCIAL, OR
PROFESSIONAL OFFICES. USES SUCH AS STORAGE WAREHOUSES, INDUSTRIAL USES
AND PUBLIC WORKS YARDS ARE A LIABILITY TO DEVELOPING NEIGHBORING PRO-
PERTIES AND ARE NOT A GOOD UTILIZATION OF DOWNTOWN PROPERTY. THE PORTION
-4-
NORTH OF BURNHAM STREET ADJACENT TO THE RAILROAD IS ALSO UNDERUTILIZED.
NONE OF THE USES THERE REQUIRE RAILROAD TRANSPORTATION. RATHER THAN TO
ENCOURAGE A LARGE WAREHOUSING OR MANUFACTURING FIRM TO LOCATE THERE,
THE APPROACH SHOULD BE TO BUFFER THE AREA FROM THE RAILROAD THROUGH
CREATION OF JOINT TRACKAGE, LANDSCAPING, AND BUILDING SETBACKS. WITH
MEASURES TO MITIGATE EFFECTS OF THE RAILROAD, THE AREA COULD SUPPORT
COMMERCIAL, PROFESSIONAL OFFICE OR EVEN CERTAIN TYPES OF LIGHT INDUSTRIAL.
6. THIS AREA IS DESIGNATED INDUSTRIAL AND ZONED INDUSTRIAL. LIKE AREA
NUMBER 5, THIS AREA SHOULD BE REDESIGNATED COMMERCIAL, ALTHOUGH IT
SHOULD BE MADE CLEAR THAT GENERAL TELEPHONE IS AN APPROVED USE.
7. THIS AREA IS LOCATED IN THE BLOCK WEST OF MAIN STREET AND JUST NORTH
OF FANNO CREEK. THE PLAN SHOWS THIS AREA AS PART OF THE PARK. IT IS
NOW IN COMMERCIAL USE AND SHOULD PROBABLY REMAIN SO.
SEE MAP ON FOLLOWING PAGE.
-5-
E. THE STREET SYSTEM AND TRAFFIC CONDITIONS ARE THE ESSENTIAL ELEMENTS IN NEED
OF IMPROVEMENT WITHIN THE DOWNTOWN AREA. REDEVELOPMENT WILL CREATE ADDITIONAL
DEMANDS ON THE SYSTEM AND PAST STUDIES MAY NOT HAVE ACCOUNTED FOR THE IMPACTS
DUE TO DOWNTOWN REVITALIZATION.
THE CITY AND AGENCY SHOULD BEGIN A REVIEW AND EVALUATION OF TRAFFIC CONDITIONS,
PROBLEMS AND RECOMMENDED IMPROVEMENT OPTIONS FOR DOWNTOWN STREETS. INCLUDE
CONSIDERATION OF PEDESTRIAN AND BICYCLE NEEDS, OPPORTUNITIES OR POTENTIAL
CONFLICTS. EVALUATE TRAFFIC NEEDS RELATIVE TO PROPOSED PLANS FOR DOWNTOWN
IMPROVEMENT AND COORDINATE FINDINGS INTO A PRIORITY LISTING OF IMPROVEMENTS
TO BE UNDERTAKEN BY THE RENEWAL AGENCY.
PARTICULAR ATTENTION SHOULD BE PAID TO INTERSECTION CONTROLS AND PEDESTRIAN
CROSSWALKS. THE DOWNTOWN HAS NO CROSS INTERSECTIONS. ALL INTERSECTIONS ARE
OF THE "T" TYPE.
MAIN STREET POSES THE MOST DIFFICULT PROBLEM. MAIN STREET HAS FIVE "T"
INTERSECTIONS IN ADDITION TO THE TWO INTERSECTIONS WITH PACIFIC HIGHWAY.
CROSS LANE TURNS CREATE TRAFFIC HAZARDS AND CONGESTION.
1. LEFT-HAND TURN LANES WITH A CENTER MEDIAN ISLAND SHOULD BE INVESTIGATED
FOR MAIN STREET.
2. CURB CUTS SHOULD BE MINIMIZED ON MAIN STREET. CURB CUTS ONLY INTENSIFY
THE TRAFFIC HAZARDS AND CONGESTION PROBLEMS. MAIN STREET SHOULD MAIN-
TAIN A DENSE BUILDING DEVELOPMENT PATTERN WITHOUT INTERVENING PARKING
LOTS. PARKING ACCESS SHOULD BE PROVIDED FROM THE OTHER INTERSECTING
STREETS.
3. PEDESTRIAN AMENITIES ARE MINIMAL IN THE DOWNTOWN AREA. SIDEWALKS SHOULD
BE WIDE ENOUGH TO ACCOMODATE MOVEMENT, TREES AND LANDSCAPING, BENCHES
AND OTHER PEDESTRIAN AMENITIES AND CONVENIENCES.
4. SIDEWALK EXTENSIONS SHOULD BE PROVIDED AT ALL CROSSWALKS TO MINIMIZE THE
EXTENT OF STREET CROSSING.
5. LANDSCAPED PEDESTRIAN WAYS SHOULD BE PROVIDED FROM ALL PARKING LOTS TO
STREET SIDEWALKS AND BUILDINGS.
6. LANDSCAPED PEDESTRIAN AND BICYCLE WAYS SHOULD ALSO BE PROVIDED FROM MAIN,
BURNHAM, ASH AND HALL BOULEVARD AND CONNECTED TO THOSE CONTAINED IN THE
FANNO CREEK PARK AREA.
7. THERE IS A PEDESTRIAN UNDERPASS ON THE SOUTH SIDE OF THE PACIFIC HIGHWAY
BRIDGE; THIS SHOULD BE EXPANDED AND IMPROVED AS PART OF THE PARK TO
PROVIDE A LINKAGE TO MAIN STREET PEDESTRIAN WAYS AND THE NPO #2 AREA.
-6-
F. PUBLIC AND PRIVATE DEVELOPMENT STANDARDS SHOULD BE PREPARED AND ADOPTED FOR,
THE DOWNTOWN AREA. IT IS SUGGESTED THAT THE DOWNTOWN BE DIVIDED INTO AREAS
OF COMMON CHARACTERISTICS OR CONCERNS. EACH STREET HAS A UNIQUE CHARACTER
AND SPECIAL DEVELOPMENT CONCERNS. EACH BLOCK DEFINED BY THE STREET SYSTEM
ALSO HAS SPECIALIZED CONDITIONS AND CONCERNS THAT SHOULD BE ADDRESSED.
THE FOLLOWING COMMERCIAL SUBAREAS ARE HEREBY IDENTIFIED FOR FURTHER STUDY
AND REFINEMENT RELATIVE TO APPLICABLE DEVELOPMENT STANDARDS:
1. MAIN STREET
1.1) THE NORTHWESTERN BLOCKS OF MAIN STREET
1.2) THE SOUTHEASTERN BLOCK AREAS ASSOCIATED WITH MAIN STREET
2. BURNHAM STREET
2.1) THE SOUTHWESTERN AREA BETWEEN BURNHAM AND FANNO CREEK
2.2) THE NORTHEASTERN BLOCK BETWEEN BURNHAM AND THE RAILROADS
3. COMMERCIAL STREET
3.1) THE SOUTHWESTERN AREA BETWEEN COMMERCIAL AND THE RAILROADS
3.2) THE NORTHEASTERN AREA ASSOCIATED WITH COMMERCIAL STREET
4. THE COMMERCIAL AREA OF SCOFFINS STREET
5. PACIFIC HIGHWAY
6. HALL BOULEVARD
EACH OF THESE SUBAREAS MAY REQUIRE THE APPLICATION OF DIFFERING DEVELOPMENT
STANDARDS IN ORDER TO ADDRESS THE SPECIFIC ISSUES AND CONCERNS ASSOCIATED
WITH EACH AREA. APPLICATION OF CONSISTENT DEVELOPMENT STANDARDS SHOULD
ASSIST IN CREATING A COORDINATED AND UNIFIED DEVELOPMENT PATTERN AND IMAGE
WHILE ALSO PREVENTING ACTIONS THAT WOULD DETRACT FROM A COORDINATED PLANNING
EFFORT.
THE PUBLIC DEVELOPMENT STANDARDS WOULD APPLY .WITHIN THE PUBLIC RIGHT-OF-WAYS
AND SHOULD INCLUDE DEVELOPMENT STANDARDS FOR:
A) STREET WIDTHS, TURN LANES, SIGNALIZATION, ON-STREET PARKING,
CURB CUTS AND PEDESTRIAN CROSSINGS.
B) SIDEWALK WIDTHS, SURFACING MATERIALS, AND CONTROL JOINT PATTERNS.
C) LANDSCAPING, LIGHTING, BENCHES AND OTHER PEDESTRIAN AMENITIES.
-7-
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CITY OF TIGARD DOWNTOWN REVITALIZATION PLAN
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D) UNDERGROUND UTILITIES.
PRIVATE DEVELOPMENT STANDARDS WOULD APPLY TO PROPERTY DEVELOPMENT AND COULD
INCLUDE STANDARDS FOR:
A) BUILDING HEIGHT.
B) SITE COVERAGE AND SETBACK REQUIREMENTS FOR BUILDING AND/OR PARKING.
C) BUILDING PARKING AND ACCESS LOCATIONS.
D) LANDSCAPING AND PEDESTRIAN LINKAGES TO THE PUBLIC SIDEWALK SYSTEM.
E) DESIGN, COLOR, MATERIAL USAGE AND SIGNAGE.
EACH STREET SYSTEM AND EACH DEFINED BLOCK HAS CONDITIONS THAT MAY REQUIRE
VARYING DEVELOPMENT STANDARDS IN ORDER TO FULLY CAPITALIZE ON ITS POTENTIAL.
FOR INSTANCE, THE NORTHWESTERN BLOCKS OF MAIN STREET ARE UNIQUE DUE TO THEIR
ABUTMENT WITH THE PACIFIC HIGHWAY EMBANKMENT. APPLICABLE STANDARDS HERE
MIGHT INCLUDE:
A) WIDE PEDESTRIAN PROMENADE SIDEWALKS (10-12 FEET) AT MAIN STREET.
B) CURBSIDE LANDSCAPING AND STREET TREES BETWEEN PARKING STALLS.
C) PARALLEL CURBSIDE PARKING.
D) LEFT-HAND TURN LANES WITH RAISED LANDSCAPED MEDIAN STRIPS.
E) NO PEDESTRIAN CROSSINGS ACROSS TURN LANES. PEDESTRIAN CROSSINGS
SHOULD OCCUR AT THE CORNER OPPOSITE THE TURN LANE AND HAVE SIDE-
WALK EXTENSIONS TO THE TRAVEL LANE WHICH COULD ACCOMODATE BENCHES,
TRASH RECEPTACLES, TELEPHONE BOOTHS AND OTHER PEDESTRIAN AMENITIES.
F) NO CURB CUTS OR AUTO ACCESS FROM MAIN STREET.
G) NO ON-SITE PARKING REQUIREMENTS. JOINT-USE PARKING LOTS COULD
BE PROVIDED AT TIGARD AND COMMERCIAL STREETS UTILIZING A PORTION
OF THE ACQUIRED RAILROAD RIGHT-OF-WAY. OTHER PARKING COULD BE
PROVIDED FROM JOINT-USE LOTS BEHIND BUILDINGS FRONTING ON MAIN IN
SOUTHEASTERN BLOCK AREAS OF MAIN STREET.
H) PEDESTRIAN ALLEYS BETWEEN BUILDINGS COULD PROVIDE ACCESS TO A
CONTINUOUS LANDSCAPED PEDESTRIAN WALKWAY AT THE BASE OF THE
PACIFIC HIGHWAY EMBANKMENT THAT WOULD ALLOW PEDESTRIAN ACCESS
TO THE SIDES AND REAR OF MAIN STREET BUILDINGS AND ENLARGE THE
NUMBER OF POTENTIAL SHOPS FOR THIS AREA. RESTAURANTS COULD
PROVIDE OPEN COURTYARD DINING ADJACENT TO THE PEDESTRIAN WA' -
CREATING A UNIQUE SHOPPING ENVIRONMENT WITH INCREASED EC'",JMIC
ADVANTAGE.
-8-
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DIFFERENT DEVELOPMENT STANDARDS WOULD APPLY TO THE BURNHAM STREET BLOCKS
ADJACENT TO THE PARK. THE PROPOSED PARK IS A UNIQUE SETTING FOR BUSINESS
OR OFFICE USE WHICH REQUIRES SPECIALIZED DEVELOPMENT CONTROLS. HERE, BUILDING
DENSITY COULD BE SIGNIFICANTLY INCREASED DUE TO THE ADJACENT OPEN SPACE OF
THE PARK. COMBINED BUILDING AND ON-SITE PARKING DEVELOPMENT APPEARS APPRO-
PRIATE IN THIS AREA WITH PEDESTRIAN WAYS THAT WOULD LINK BURNHAM STREET AND
THE DEVELOPMENT SITE TO THE PARK. PARK ACCESS CAN BE A VALUABLE EMPLOYEE
AMENITY THAT SHOULD BE RECOGNIZED AND UTILIZED.
ON-STREET PARKING ON BURNHAM DOES NOT APPEAR TO BE NECESSARY BEYOND THE
IMMEDIATE INFLUENCE OF MAIN STREET ALTHOUGH THIS ASSUMPTION SHOULD BE
INVESTIGATED FURTHER.
IT SHOULD BE EMPHASIZED THAT SOME DEVELOPMENT STANDARDS WOULD APPLY UNI-
FORMLY THROUGHOUT THE DOWNTOWN AREA WHILE OTHERS MIGHT ONLY APPLY WITHIN
SPECIFIED SUBAREAS.
PREPARATION AND ADOPTION OF DEVELOPMENT STANDARDS FOR THE DOWNTOWN AREA
SHOULD BE ONE OF THE EARLY PLANNING TASKS OF THE AGENCY AND CITY.
WITH DEVELOPMENT STANDARDS IN PLACE, THE DOWNTOWN WILL HAVE ONE OF ITS MOST
VALUABLE TOOLS FOR CONSISTENT AND INTEGRATED DEVELOPMENT.
G. A SITE PLAN REVIEW OR DESIGN REVIEW PROCEDURE MAY ALSO BE UTILIZED TO GUIDE
DEVELOPMENT WITHIN THE DOWNTOWN AREA.
A REVIEW PROCEDURE IS A VALUABLE METHOD OF GUARANTEEING THAT DEVELOPMENTS ARE
COMPATIBLE. IT IS NOT ALWAYS POSSIBLE TO ANTICIPATE ALL THE PROBLEMS OR
CONDITIONS THAT MAY OCCUR. A REVIEW PROCEDURE PROVIDES THE OPPORTUNITY TO
PREVIEW THE PROPOSED DEVELOPMENT AND MAKE ANY REQUIRED ADJUSTMENTS PRIOR TO
CONSTRUCTION.
A PROJECT REVIEW PROCEDURE IS HIGHLY APPROPRIATE FOR THE DOWNTOWN AREA AND
SHOULD BE UTILIZED TO GUIDE DEVELOPMENT. THE ADOPTED REVIEW PROCEDURES AND
EVALUATION STANDARDS SHOULD .BE WELL DEFINED TO INSURE THAT THE PROCESS IS
CONSISTENTLY-APPLIED AND ADMINISTERED. THE ZONING ORDINANCE, AS ADMINISTERED
BY THE PLANNING COMMISSION, IS THE APPROPRIATE PLACE FOR THIS PROCEDURE AND
SHOULD BE INCORPORATED THEREIN DURING THE CITY'S PLAN AND ORDINANCE REVISIONS
NOW UNDER REVIEW.
IT IS ESSENTIAL THAT THE MOMENTUM GAINED DURING THIS INITIAL PLAN DEVELOPMENT
PHASE NOT BE LOST. THE RECOMMENDED ACTIVITIES CONTAINED IN THIS REPORT MUST BEGIN
IMMEDIATELY TO INSURE THAT EACH NEW DEVELOPMENT IN THE AREA WILL CONTRIBUTE TO
THE DESIRED PATTERNS THAT SUPPORT DOWNTOWN REVITALIZATION.
THE FIRST TASK SHOULD BE THE UPDATE OF THE CITY'S OFFICIAL COMPREHENSIVE PLAN
WITH RECOMMENDED AMENDMENTS THAT SUPPORT DOWNTOWN REVITALIZATION.
-9-
e .
PREPARATION OF DEVELOPMENT STANDARDS AND PROJECT REVIEW PROCEDURES FOR DOWNTOWN
LAND USE DISTRICTS AND SUBDISTRICTS IS THE MOST URGENT TASK OF THE DOWNTOWN
COMMITTEE AND AGENCY. PROPOSED STANDARDS MUST BE PREPARED, STUDIED AND APPROVED
BY THE COMMITTEE AND AGENCY PRIOR TO REVIEW AND APPROVAL BY THE CITY PLANNING
COMMISSION AND CITY COUNCIL FOR INCLUSION IN THE ZONING ORDINANCE. THIS SHOULD
OCCUR PRIOR TO THE CITY'S ADOPTION OF THE REVISED PLAN AND ORDINANCES NOW UNDER-
GOING REVIEW.
IN ORDER TO ADEQUATELY PREPARE RELEVANT DEVELOPMENT STANDARDS HOWEVER, REQUIRES
A DETAILED PLANNING PROCESS THAT ESTABLISHES THE DESIRED PATTERNS OF DEVELOPMENT
THAT WILL PROVIDE THE MAXIMUM BENEFIT FOR THE DOWNTOWN AREA. THE RECOMMENDATIONS
AND SUGGESTIONS CONTAINED IN THIS REPORT PROVIDES AN INITIAL STARTING POINT FOR
THIS ACTIVITY. IT IS ESSENTIAL THAT THE TIGARD DOWNTOWN COMMITTEE CONTINUE THIS
PLANNING EFFORT WITH CITY ASSISTANCE.
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TIGARD TRANSIT CENTER
Key Locational Criteria
. Adequate space for 10--12 bus bays
. Proximity to major radial corridor (Hwy. 99W-Barbur Blvd_)
. Proximity to business and commercial activities
Linkage to pedestrian walkways
. Minimize walking distances between buses for transferring riders
. Minimize adverse impacts on traffic circulation
Integration with character of downtown
. Capital costs of construction
. Capital costs of right-of-way
Rider Amenities to be Included
Shelters
. Benches
Information displays
. Landscaping
. Telephones
. Trash receptacles
. Small concessions kiosk
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MEMORANDUM
TO: Bob Jean, City Administrator
FROM: Celeste Vaughters
DATE: January 28, 1982
SUBJECT: City-Wide Newsletter
In response to your request to research the mechanics of producing a newsletter for
city-wide distribution, I have learned the following:
Printing
I obtained three quotations for printing an 82" x 14" sheet, both sides, double-
folded, with one of the outside surfaces to carry the address information. Quotations
were requested for 6,000 copies. Prices below are for: (1) camera-ready copy; (2)
typeset copy; (3) camera-ready copy with preparation for mailing included; and (4) type-
set copy with preparation for mailing included.
City of Beaverton - $441.00; $491.00. $491.00; $541.00
Includes printing cost of paper, preparation of 4-5 photos for printing, lay-out
work, and folding.
In n' Out Printing - $420.00; $470.00. $470.00; $520.00
Includes printing, cost of paper, two photos each side, and folding. Minimal
assistance with lay-out work.
Ad-Mail - $464.00; $514.00
These prices include printing, paper, four photos, folding, and preparation for
mailing. Some lay-out assistance.
All three places I contacted, estimated a minimum of $50 extra for typesetting. It
could be even higher, depending on the complexity of the job.
Addressing
Labels by household for registered voters within the city limits of Tigard can be
obtained from the Washington County Elections Division at a cost of $18.00 for the
computer run, plus 750/100 gummed or Cheshire labels. Total cost: $63.00 each time
the newsletter is printed. Cheshire labels can be affixed to newsletters by Ad-Mail
as part of the $50 charge for preparation for mailing.
A listing of PGE customers by address only within the Tigard city limits can be ob-
tained from PGE at a cost of $300-$400, but this will not be available to us until
June or July. This list would then have to be converted to labels and would have to
be updated by us each time an annexation occurs.
A third option, is that newsletters can be addressed to "Local Patron" (printed on
newsletter) and distributed under a Carrier Route Pre-Sort Bulk Permit. The number
t` for each carrier route is simply counted out, and the bundles are given to carriers
to distribute one to each household/business on the route.
(over)
-2-
Postage
If labels (from whatever source) are used, the cost for bulk mail is currently 9.30
per piece. 9.30 x 6,000 - $558.00.
If the carrier route pre-sort method is used, the rate is 7.90 per piece. 7.90 x 6,000 =
$474.00.
Add to either of the above, $40.00 for the permit (an annual fee) and a one-time-only
fee of $40.00 to preprint the postage directly on the newsletter.
Recommendations:
Printing and preparation for mailing: Ad-Mail or In n' Out Printing
Although the cost is not significantly different, I would lean towards Ad-Mail
for the simple reason that the newsletters will not have to be transported from
one location to another following printing. The Ad-Mail service includes all
counting, sorting, and preparation for mailing.
Postage: Carrier Route Pre-Sort Bulk Rate
Eliminates the need for and cost of obtaining lists and labels, applying them,
keeping lists up-to-date, etc. Routes to be covered can be selected, thereby
insuring the desired distribution in the Tigard area. A minor draw-back may be
the lack of personalization; however, labels developed from PGE lists would
carry addresses only.
Projected Cost: (based on prices quoted by Ad-Mail)
Camera-ready Type-set
Per issue:
Printing and preparation for mailing: $464.00 $514.00
Postage: 474.00 474.00
Total cost per issue: $938.00 $988.00
Total cost per copy: .15 .16
Total cost for 12 issues (monthly) : $11,256.00 $11,856.00
Total coat for six issues (bi-monthly) : $ 5,628.00
$ 5,928.00
Total cost for four issues (quarterly) : $ 3,752.00
$ 3,952.00
These estimates do not include any cost for time of City staff who would be charged
with preparation of the newsletter, nor does it account for probable increases in
costs of paper, printing, postage, etc.