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City Council Packet - 01/25/1982 IN IN TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on ,REGUI:PR MEETING AGENDA an agenda item needs to sign their name on JANUARY 25, 1982 , 7:30 P.M. the appropriate sign-up sheet(s) . If no FOWLER JUNIOR HIGH SCHOOL sheet is provided, ask to be recognized by LECTURE ROOM the Chair. 1. REGULAR MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Call to Audience , Staff and Council For Non-Agenda Items Under Open Agenda i 2. CONSENT AGENDA: These items are considered to be routine and may be enacted in one i motion without separate discussion. Anyone may request that an item be removed for a n_ discussion and separate action. Motion to: 2.1 Approve the Minutes: January 11 & 18, 1982 (will be submitted at 2-8-82 meeting) 2.2 Approve the Expenditures and Investments: $ 164 ,208.43 2.3 Approve and authorize signature of City Administrator - Sorg/Library Lease 2.4 Approve and authorize signatures of Mayor and City Recorder - 1981-82 Audit Addendum Contract with Coopers & Lybrand 2.5 Acknowledge Existing Planning Fees and Charges 2.6 Receive and File Affirmative Action Report 2.7 Receive and File Transportation Coordination Committee Agreement- Resolution 82-04 2.8 Authorize signature of Mayor and forwarding to OLCC of following liquor permit applications: Sherwood Inn Restaurant, 157CO SW Upper Boones Ferry Road , Lake Oswego, 97034 , Dispenser Class - New License Hi-Hat Restaurant, 11530 SW Pacific Highway, Tigard, 97223 , Dispenser Class A. Gaffers, 207 Tigard Plaza, Tigard, 97223, Retail Malt Beverage. Godfather's Pizza, 11619 SW Pacific Highway, Tigard, 97223, Restaurant Lic. DeCicco's Old Country Pizza, 12122 SW Scholls Ferry Rd, Tigard , 97223, Retail Malt Beverage Ron's Greer: Valley Tavern, 12470 SW Main, Tigard, 97223 Retail Malt Beverage American Legion Post No. 158, 11578 SW Pacific Hwy. Tigard, 97223, Disp. Class A The Town Tavern Express, 12370 SW Main, Tigard, 97223, Retail Malt Beverage Albertson's Food Center, 12060 SW Main, Tigard , 97223, Package Sales Fred Meyer, Inc. , 11565 SW Pacific Hwy, Tigard, 97223, Package Sales Eve's Buffet, 11565 SW Pacific Hwy. Tigard, 97223, Restaurant Lone Oak Restaurant, 11920 SW Pacific Hwy. Tigard, 97223, Disp. Class A Prairie Market, 8950 SW Commercial, Tigard, 97223, Package Sales Tradewell Store, 12230 SW Main, Tigard, 97223, Package Sales Plaid Pantry, 11006 SW Pacific Hwy. Tigard, 97223, Package Sales Plaid Pantry, 15545 SW Durham Rd. , Tigard, 97223, Package Sales Pietro's Gold Coast Pizza, 13405 SW Pacific Hwy. , Tigard, 97223, Retail Malt Beverage Silver Palace, 14455 SW Pacific Hwy. , Tigard, 97223, Dispenser Class A 2.9 Ratif NPO #3 Appointments 3. TOWN AND COUNTRY DAYS COMMITTEE REPORT o Report by Joe Schaffer 4. ORDINANCE No. 82-02 Adopting Milne Annexation/Zone Change - Second Reading 5. ORDINANCE No. 82-03 Adopting Nielsen Annexation/Zone Change - Second Reading 6. ORDINANCE No. 82-06 Adopting Amendment to Ordinance 81-101 - Second Reading 7. ORDINANCE No. 82- Ordinance to Prohibit Truck Traffic Through on Gaarde , etc. o Recommendation by Director of Public Works 8:00 P.M. PUBLIC HEARINGS BEGIN 8. SW 74TH AVENUE LID #27 PUBLIC HEARING o Public Hearing Continued from 1-11-82 o Summation by Director of Public Works o Public Testimony: Proponents, Opponents, Cross Examination .o Recommendation of Director of Public Works o Public Hearing Closed o Consideration by Council i 9. COMPREHENSIVE PLAN REVISION - CPR 14-81 - Dr. Alva L. Roberts - NPO #7 A request by Alva Roberts for a Comprehensive Plan Revision from A-12 Multi-Family Residential, to C-P Commercial-Professional, on 1.05 acres located at 12520 SW Scholls Ferry Road (Wash. Co. Tax Map 1S1 33AD, Tax Lot 2500) o Public Hearing Opened o Summation by Planning Director o Public Testimony: Proponents, Opponents, Cross Examination o Recommendation of Planning Director o Public Hearing Closed o Consideration by Council o ORDINANCE No. 82- Ordinance Adopting CPR 14-81 10. COMPREHENSIVE PLAN REVISION CPR 15-81 - Amart Development Company - NPO #7 An APPEAL by Amart Development Company of the Planning Commission denial of their request for a Comprehensive Plan Revi-sion from R-7 Single Family Residnetial to A-12 Multi-Family Residential in Summerlake Phase II (Wash. Co. Tax Map 1S1 33D, Tax Lot- 100) . This will be an "argument-type" hearing only. The Council will consider only the record before the Planning Commission, which is on file at City Hall. The Council shall not consider any new testimony or evidence which is not in the record. o Public Hearing Opened o Staff Report and Summary of Planning Commission Proceedings by Planning Director o Argument: Appellants, Respondents, Appellants Rebuttal o Public Hearing Closed o Council Consideration and Action 11. COMPREHENSIVE PLAN REVISION - CPR 16-81 - City of Tigard - NPO #1 A request for amendment to Policy 928 of the NPO #1 Plan to include a time frame and circumstance to allow for the extension of Ash Avenue from Frewing Street to SW Burnham Street. o Public Hearing Opened o Summation by Planning Director o Public Testimony: Proponents, Opponents, Cross Examination o Recommendation of Planning Director o Public Hearing Closed o Consideration by Council o ORDINANCE No. 82- END OF PUBLIC HEARING PORTION OF MEETING 12. STATE-OF-THE-CITY REPORT o Report by Mayor Bishop 13. EXECUTIVE SESSION: Per ORS 192.660 (1) (d) relating to labor relations policy & contract strategy. 14 . PAY PLAN FOR FISCAL YEAR 1982-83 o Recommendation by City Administrator 15. OPEN AGENDA: Consideration of Non-Agenda Items identified to the Chair under item 1.3 will be discussed at this time. All persons are encouraged to contact the City Administrator prior to the meeting. 16. ADJOURNMENT PAGE 2 - COUNCIL AGENDA - JANUARY 25, 1982 A T I G A R D C I T Y C 0 U N C I L REGULAR MEETING MINUTES - JANUARY 25, 1982 - 7:30 P.M. 1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilmen John Cook, Kenneth Scheckla; Councilwoman Nancie Stimler; Chief of Police, Robert Adams; Public Works Director/Planning Director, Frank Currie (arriving at 7:52 P.M.) ; City Administrator, Robert Jean; Legal Counsel, Ed Sullivan; Deputy City Recorder/Office Manager, Loreen Wilson. 2. CALI. TO AUDIENCE, STAFF AND COUNCIL FOR NON-AGENDA ITEMS UNDER OPEN AGENDA (a) City Administrator requested the following items be included under agenda item No. 15 for Open Agenda consideration. 15.1 Bechtold Annexation - Housekeeping Resolution 15.2 Aerial Mapping Contract 15.3 Ordinance to repeal 18.84 of the Tigard Municipal Code 15.4 Ordinance to appoint Planning Commission as Hearings Officer 15.5 Oral Report by City Administrator re: Chamber of Commerce concerns regarding proposed Business License Ordinance 15.6 Consideration of letter from Marvanie Lerman 3. Approve Minutes: January 11 & 18, 1982 (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to receive minutes on February 8, 1982. Approved by unanimous vote of Council present. 4. Approve the expenditures and investments: $164,208.43 (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve. Approved by unanimous vote of Council present. 5. APPROVE AND AUTHORIZE SIGNATURE OF CITY ADMINISTRATOR - Sorg/Library Lease (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve and authorize City Administrator to sign. Approved by unanimous vote of Council present. 6. APPROVE AND AUTHORIZE SIGNATURES OF MAYOR AND CITY RECORDER - 1981-82 Audit Addendum Contract with Coopers & Lybrand (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve and authorize signature of Mayor and City Recorder. Approved by unanimous vote of Council present. 7. ACKNOWLEDGE EXISTING PLANNING FEES AND CHARGES (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to acknowledge existing planning fees and charges as set forth in Resolution No. 79-07. Approved by unanimous vote of Council present. 8. RECEIVE AND FILE AFFIRMATIVE ACTION REPORT (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to receive and file the Affirmative Action Report. Approved by unanimous vote of Council present. 9. RECEIVE AND FILE TRANSPORTATION COORDINATION COMMITTEE AGREEMENT RESOLUTION NO. 82-04 A RESOLUTION OF THE TIGARD CITY COUNCIL IN THE MATTER OF PARTICIPATION AND REPRESENTATION IN THE WASHINGTON COUNTY TRANSPORTATION COORDINATING COMMITTEE. (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve Resolution No. 82-04 which receives and files the transportation Coordina- tion Committee Agreement with Washington County. Approved by unanimous vote of Council present. 10. Authorize signature of Mayor and forwarding to OLCC of following liquor permit applications: Sherwood Inn Restaurant, 15700 S.W. Upper Boones Ferry Road, Lake Oswego, 97034, Dispenser Class - New License Hi-HaL Restaurant, 11530 S.W. Pacific Highway, Tigard, 97223, Dispenser Class A Gaffers, 207 Tigard Plaza, Tigard, 97223, Retail Malt Beverage. Godfather's Pizza, 11619 S.W. Pacific Highway, Tigard, 97223, Restaurant Lic. DeCicco's Old Country Pizza, 12122 S.W. Scholls Ferry Road, Tigard, 97223, Retail Malt Beverage Ron's Green Valley Tavern, 12470 S.W. Main, Tigard, 97224 Retail Malt Beverage American Legion Post No. 158, 11578 S.W. Pacific Hwy. Tigard, 97223, Disp. Class A The Town Tavern Express, 12370 S.W. Main, Tigard, 97223, Retail Malt Beverage Albertson's Food Center. 12060 S.W. Main, Tigard, 97223, Package Sales Fred Meyer, Inc. , 11565 S.W. Pacific Hwy, Tigard, 97223, Package Sales Eve's Buffet, 11565 S.W. Pacific Hwy. Tigard, 97223, Restaurant Lone Oak Restaurant, 11920 S.W. Pacific Hwy. Tigard, 97223, Disp. Class A Prairie Market, 8950 S.W. Commercial, Tigard, 97223, Package Sales Tradewell Store, 12230 S.W. Main, Tigard, 97223, Package Sales Plaid Pantry, 11006 S.W. Pacific Hwy. Tigard, 97223, Package Sales Pietro's Gold Coast Pizza, 13405 S.W. Pac_fic Hwy. , Tigard, 97223, Retail Malt Bev, Plaid Pantry, 15545 S.W. Durham Rd. , Tigard, 97223, Package Sales Silver Palace, 14455 S.W. Pacific Hwy. , Tigard, 97223, Dispenser Class A (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve and authorize signature by Mayor before forwarding to OLCC. Approved by unanimous vote of Council present. 11 . RATIFY NPO #3 APPOINTMENTS OF THE FOLLOWING INDIVIDUALS (as approved by Planning Commission on January 12, 1982) . f PAGE 2 - COUNCIL REGULAR MEETING MINUTES - January 25, 1982 a' :c Bob Bledsoe, Bernard N. Clark, Beverly Froude, Roger Garrett, Alan Horowitz, Howard Raetz, Vince Ramsdell, Lyall Turnbull, and Milton Fyre. (a) Councilwoman Stimler expressed concern that Beverly Froude is chairperson of NPO #4 and could have a conflict of interest in serving on the NPO #3 since the planning areas overlap. (b) Discussion followed between Council, Staff, and Lou Anne Mortensen (only member of NPO #3 at the current time) regarding what conflict of interest could be, and the need for representation by Bull Mountain area residents on the NPO X63. DIRECTOR OF PUBLIC WORKS/PLANNING DIRECTOR ARRIVED - 7:52 P.M. (c) City Administrator stated that there could be some conflict with the City's NPO Membership regulations and requested Council table issue to the February 8, 1982, meeting. (d) Motion by Councilman Cook, seconded by Councilwoman Stimler to remove from consent agenda and table issue until February 8, 1982 and instruct staff to check policies of NPO and City policies regarding number of members that can serve on an NPO. Approved by 3-1 majority vote of Council present, Councilman Scheckla vot- ing nay, 12. TOWN AND COUNTRY DAYS COMMITTEE REPORT (a) Mr. Joe Schafer member of the Town and Country Days Committee, gave a brief synopsis of last year's problems at Cook Park and requested Council consider some other alternatives this year. (i.e. parking on the soccer field if the weather is dry, assistance in funding with insurance, fencing, chemical toilet installation, extra policing, park maintenance, and electrical outlet usage. (b) City Administrator stated staff would met with Mr. Schafer and work out details of the request, and what the City can contribute and will report back to Council at a future Study Session. (c) Consensus of Council was to have staff proceed according to City Administrator's suggestion. PUBLIC HEARINGS BEGIN - 8:00 P.M. 13. 74TH AVENUE LID #27 PUBLIC HEARING (a) Public Hearing has been continued from January 11, 1982 meeting. (b) Director of Public Works gave summation of request and brief history sketch. The staff presented assessment information based upon two ways of comput- ing the assessment due by each property; (1) one-half front footage and one- half area and (2) area benefitting from improvement_ �' PAGE 3 - COUNCIL REGULAR MEETING MINUTES - January 25, 1984 (c) Public Testimony: Proponent Mr. Dan Mercer, Mercer Steel Company, supported the improvement and sug- gested that his company would be interested in paying for the Railroad cross- ing in full and recommended that cost be removed from the LID assessment figures. Opponents: Mayor Bishop read into the record a letter from Burlington-Northern Railroad stating that their property is railroad right-of-way and should not be assessed. Mr. Jeff Levear, Puget Corp. of Oregon, located at 74th and Bonita Road, offered remonstrance to the proposed LID. He suggested that Mercer Ind. benefit the most from the improvement and should scale down the costs for the other property owners to about $60,000. He also requested that the pay back of the LID assessment for the property owners on the west side of the street should be when the properties are developed. Mr. John Skourtes, 17010 S.W. Weir Road, Beaverton, recommended the LID should be killed at this point, re-engineered, and submitted to the Council for review in 90 days. Mr. George Koeber, owner of Tax Lots 1100 & 1200, stated his property was in the flood plain and could not benefit as much as the other properties involved. He noted that he was not against the LII) concept, only the amount of assessment proposed for his property. (d) Public Works Director stated Council had enough signatures and non-remon- strance agreements to begin the LID process, however, if they wished to send the project back for review and re-engineering, not to lessen the dollar amount of the project to $60,000 as this is not enough of an improvement to be considered an LID. (e) Public Hearing Closed (f) Council expressed concern that project should be looked at again before final action by them. (g) City Administrator recommended denial of the LID format to this date and having the process re-stated with a request from City Council for the type of assessment that should be computed in this LID. (h) Councilwoman Stimler expressed concern that if the street were to be im- proved at all, it should be done to street standards which have been adopted by the City Council. (i) Motion by Councilwoman Stimler, seconded by Councilman Cook to have Director of Public Works return with new plans and specifications and .new assessment for the attached property owners per the Tigard Municipal Code 13.04.030 within 90 days. They noted that both assessment figures should be submitted again after staff determines how property owners are affected. PAGE 4 - COUNC•IL REGULAR MEETING MINUTES - January 25, 1982 (j) Mayor Bishop requested staff look carefully at the sidewalk that is proposed for the west side of the street since the flood plain runs to the road right-of-way in front of tax lots 1100 & 1200. Motion to return with new plans and specs in 90 days approved by unanimous vote of Council present. 14. COMPREHENSIVE PLAN REVISION - CPR 14-81 Dr. Alva L. Roberts - NPO X67 A request by Alva Roberts for a Comprehensive Plan Revision from A-12 Multi- Family Residential, to C-P Commercial-Professional, on 1.05 acres located at 12520 S.W. Scholls Ferry Road (Wash. Co. Tax Map 1S1 33AD, Tax Lot 2500) . (a) Public Hearing Opened (b) Planning Director gave brief history of issue and stated that' Planning Commission had recommended approval. (c) Publ..c Testimony: No one appeared to speak. (d) Planning Director recommended approval. (e) Public Hearing Closed (f) Ordinance No. 82-07 AN ORDINANCE ADOPTING FINDINGS WITH RESPECT TO AN APPLICATION FOR A COMPREHENSIVE PLAN REVISION TO THE 1979 NPO #7 PLAN MAP OF THE CITY OF TIGARD DECLARING AN EMERGENCY AND FIXING AN EFFECTIVE DATE. (g) Motion by Councilwoman Stimler, seconded by Councilman Cook to approve. (h) Mayor Bishop noted objection to commercial units going onto a piece of property which was zoned for multi-family residential, noting that this action would oppose LCDC rules and guidelines especially in relation to Goal # 10. (i) City Administrator suggested the issue be tabled until February 8, 1982, so that staff can submit more information regarding Planning Commission action. (j) Motion by Councilwoman Stimler, seconded by Councilman Cook to withdraw original motion and table until February 8, 1982, meeting. Approved by unanimous vote of Council present. (k) Legal Counsel stated that though this item will be heard after February 1, 1982 (when the new administrative rules become effective) this issue will continue to be heard under the old rules. RECESS: 9: 15 P.M. RECONVENE: 9:29 P.M. PAGE 5 - COUNCIL REGULAR MEETING MINUTES - January 25, 1982 15. COMPREHENSIVE PLAN REVISION CPR 15-81 - Amart Development Company - NPO #7 An appeal by Amart Development Company of the Planning Commission denial. of their request for a Comprehensive Plan Revision from R-7 Single Family Residential to A-12 Multi-Family Residential. in Summerlake Phase II (Wash. Co. Tax Map 1S1 33D, Tax Lot 100) . This will be an "argument-type" hearing only. The Council will consider only the record before the Planning Commission, which is on file at City Hall. The Council shall not consider any new testimony or evidence which is not in the record. (a) Before the public hearing was opened, Legal Counsel reported that this public hearing would be held "de novo". Mayor Bishop asked if anyone in the audience would bc• opposed to this style of hearing. No one objected. (b) Public Hearing Opened (c) Planning Director advised Council of history of application and that Planning Commission voted unanimously to deny the request. (d) Public Testimony: Proponents: Mr. Phil Mullard, 8925 S.W. Beaverton/Hillsdale Highway, Portland, represented Amart Development Company. He presented three exhibits to Council as follows: Exhibit 461 - Surrounding Land Use; Exhibit #2 - Development Plan; and Exhibit 463 - Typical Cluster Layout. He discussed the proposed housing configurations and how they would provide affordable housing which would met LCDC Goal 4610. Mr. Mullard said that Amart would be willing to drop the number of units per acre in the condominium area (adjacent to Katherina Street) from 18/acre to 12/acre. They requested a policy direction from City Council and then have Council send issue back to the Planning Commission with a total of 70 units being given up by Amart. Mr. Dave Evans, Civil Engineer for Amart, offered to answer any questions Council might have. Opponents: Ms. Nancy L. Campbell, 12790 S.W. Katherine Street, opposed the suggested high density in the middle of single family residential zoning and stated this would greatly impact the use of the streets . Mr. Bruce Parker, 12705 S.W. Katherine Street, opposed the hig11 density in the middle of low density and suggested it be placed on the outside of the Amart development instead on in the middle. Mr. Parker presented a petition signed by 181 neighbors opposing the development suggested by Amart. Mr. Mark Zime1, 12925 S.W. Katherine Street, requested Council not try to play "catch up" with this neighborhood to try and met LCDC goal /610. But to place high density residential developments in areas which could handle the increased traffic and congestion. PAGE 6 - COUNCIL REGULAR MEETING MINUTES - January 25, 1982 Mr. Steve Kallio, 12940 S.W. Glacier Lily Cr. , stated that he opposed the development of high residential property within low residential developments and urged City Council to not reconsider the issue or remand back to Planning Commission, but to simply deny the request for any develop- ment in that area for anything over R-7 zoning. Councilman Scheckla expressed concern regarding owner vs renter occupancy of the homes. Mayor Bishop stated that City Council had supported den-ity increases in the area, but only because the property faced onto Sch011s Ferry Road which would not impact single family residential property in the area and also noted that Scholls Ferry could handle the traffic impact. Without direct access to an arterial by a multi-family development, he would he unable to support the application. (e) Public Hearing Closed (f) City Administrator set forth Council 's alternatives: I. Approve appeal - overruling Planning Commission and Staff Findings. 2. Approve compromise offered by appellants. 3. Deny Appeal - applicant could resubmit different proposal. 4. Refer back to the Planning Commission for further consideration. (g) Legal Counsel stated that since this issue is being heard under the old Administrative Rules, the appellant can refile anytime. (h) Councilwoman Stimler noted opposition to high multi-family residential properties being located within single family zone and noted other problems such as; traffic would be noncompatible, schools would be affected, and stated her objection to the statement by Amart that the pricing would be affordable at $ 125,000 per unit. (i) Motion by Councilwoman Stimler, seconded by Councilman Cook to have Council make tenative decision to deny the appeal, and requested staff and Legal Counsel to prepare proper format for formal adoption of findings at the February 8, 1982, meeting. Approved by unanimotir vote of council present. (j) Legal Counsel stated he would prepare final order for the February 8, 1982, meeting. 16. COMPREHENSIVE PLAN REVISION - CPR 16-81 - City of Tigard NPO # 1 A request for amendment to Policy #28 of the NPO #1 Plan to include a time frame and circumstance to allow for the extension of Ash Avenue from Frewing Street to S.W. Burnham Street. (a) Public Hearing Opened (b) Planning Director noted the history of this issue, noting that Council had requested NPO #1, Staff and Planning Commission review issues and hear as i Y PAGE 7 - COUNCIL REGULAR MEETING MINUTES - January 25, 1982 a CPR. Planning Director set out for Council review the recommendations of City Staff, NPO #1 and Planning Commission for conditions of removal of the barricade at the end of S.W. Ash Avenue and suggested wordage of Policy #28 of the NPO # 1 Plan. (see attached letter from Planning Commis- sion, Staff Report, and Letter from NPO #1 which list these suggested conditions and wordage of Policy #28, which were included in the January 21 , 1982, memorandum from Planning Director to City Council regarding Ash Avenue Extension.) (c) Public Testimony: Opponents: John Butler, NPO #1, supported the O'Mara development before the barricade is removed because of public safety. Phil Edin, 13110 S.W. Ash Drive, noted that O'Mara street extension and improvement would be essential before the barricade would be removed since this would offer an alternative to traffic on Ash Avenue. He also recom- mended truck traffic not be allowed on Ash Avenue along with Tri-Met buses due to safety and protection of the neighborhood environment and children in the area. J: B. Bishop, 10505 S.W. Barbur Blvd. , Portland, expressed concern that in the NPO # 1 reports and recommendation, item No. 2 should be rewritten to state "Improve Ash Avenue )V in front of Main Street Development from Hill Street to Fanno Creek". (d) Public Hearing Closed (e) Legal Counsel cautioned City Council that to just reaffirm Policy #28 and not adopt conditions as a portion of the plan would make the conditions non- binding in the future. (f) City Administrator encouraged Council to either continue consideration to another meeting date, or direct staff of language which should be set out for final adoption. (g) Consensus of Council was to place this issue first on the agenda when it is considered next. (h) Motion by Councilwoman Stimler, seconded by Councilman Scheckla to adopt Staff Report Findings (set out in Staff Report dated January 12, 1982 - page 3) and adding a condition tolImprove an extension of O'Mara Street to Hill, running parallel to Ash Avenue Staff is instructed to prepare ordinance for adoption on February 8, 1952, and include conditions as binding in the Plan. Approved by unanimous vote of Council present. 17. STATE-OF-THE-CITY REPORT (a) Mayor Bishop read his state of the city message to Council, staff, and the audience. PAGE 8 - COUNCIL REGULAR MEETING MINUTES - January 25, 1982 5 18. OPEN AGENDA: Consideration of Non-Agenda items identified to the Chair under item 1.3 will be discussed at this time. All persons are encouraged to contact the City Administrator prior to the meeting. 18.1 RESOLUTION NO. 82-05 A RESOLUTION REAFFIRMING THE BECHTOLD ANNEXATION SUBMISSION TO THE BOUNDARY REVIEW COMMISSION (a) Planning Director recommended approval as this is a housekeeping resolution only and requested by Boundary Review Commission. (b) Mr. Bob Bledsoe, 11800 S.W. Walnut, opposed the annexation noting that it is just a two step process to then annex the Walnut Island. (c) Mr. Bernard M. Clark, 13400 S.W. Walnut, voiced his opposition to the proposed Bechtold Annexation. (d) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve. Approved by 3-1 majority vote of Council present, Councilman Scheckla voting nay. 18.2 Aerial Mapping Contract (a) Director of Public Works recommended approval of contract in the amount of $7,200 to Aerial Mapping for completion of aerial photos required for mapping purposes in the engineering division. (b) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve. Approved by unanimous vote of Council present. 18.3 ORDINANCE No. 82-08 AN ORDINANCE REPEALING CHAPTER 18.84 - ADMINISTP.ATIVE PROCEDURES, TITLES 17 AND 18 OF THE TIGARD MUNICIPAL CODE AND REAFFIRMING ORDINANCE NO. 82-01 ADOPTING NEW ADMINISTRATIVE PROCEDURES. (a) Legal Counsel recommended Council approve Ordinance No. 82-08 so there will be no conflicts in the code. (b) Motion by Councilwoman Stimler, seconded by Councilman Cook to adopt. Approved by unanimous vote of Council present. 18.4 ORDINANCE NO. 82-09 AN ORDINANCE AMENDING ORDINANCE NO. 82-01 CHAPTER 18.84 - ADMINISTRATIVE PROCEDURES, TITLE 17 AND 18 OF THE TIGARD 14UNICIPAL CODE, SECTION 18.84.045, HEAR- INGS OFFICER AND DECLARING AN EMERGENCY. (a) Legal Counsel recommended Council adopt Ordinance No. 82-09 to ensure that there is a body (i.e. Planning Commission) meeting as a Hearings Officer in the event that a Hearings Officer is not con- tracted for immediately. He. -recommended that this be a on-going position for Planning Commission so that any vacancy in the Hearings Officer position would be filled. E PAGE 9 - COUNCIL REGULAR MEETING MINUTES - January 25, 1982 (b) Motion by Councilwoman Stimler, seconded by Councilman Scheckla to adopt. Approved by unanimous vete of Council present. 19. ORDINANCE No. 82-02 AN ORDINANCE RATIFYING ANNEXATION OF LANDS BY THE BOUNDARY COMMISSION, ORDER NO. 1784, AND ADOPTING FINDINGS WITH RESPECT TO AN AMENDMENT TO THE 1970 ZONING MAP OF THE CITY OF TIGARD TO CONFORM WITH THE NPO #6 PLAN AS ADOPTED AND DECLARING AN EMERGENCY AND FIXING AN EFFECTIVE DATE. Milne Annexation (a) Ordinance requires second reading from the January 11, 1982 meeting. (b) Motion by Councilman Cook, seconded by Councilwoman Stimler to adopt. Approved by 3-1 majority vote of Council present, Councilman Scheckla vot- ing nay. 20. ORDINANCE No. 82-03 All ORDINANCE RATIFYING ANNEXATION OF LANDS BY THE BOUNDARY COMMISSION, ORDER No. 1762, AND ADOPTING FINDINGS WITH RESPECT TO AN AMENDMENT TO THE 1970 ZONING MAP OF THE CITY OF TIGARD TO CONFORM WITH THE NPO #6 PLAN AS ADOPTED AND DECLARING AN EMERGENCY AND FIXING AN EFFECTIVE DATE. Nielsen Annexation (a) Ordinance requires second reading from the January 11, 1982 meeting. (b) Motion by Councilwoman Stimler, seconded by Councilman Cook to adopt. Approved by 3-1 majority vote of Council present, Councilman Scheckla vot- ing nay. 21 . ORDINANCE No. 82-06 AN ORDINANCE AMENDING ORDINANCE NO. 81-101 , CORRECTING A TYPOGRAPHICAL ERROR. (a) Ordinance requires second reading from the January 11, 1982 meeting. (b) Motion by Councilwoman Stimler, seconded by Councilman Cook to adopt. Approved by 3-1 majority vote of Council present, Councilman Scheckla vot- ing nay. 22. ORDINANCE No. 82- AN ORDINANCE ADDING TO SECTION 10. 16. OF THE TIGARD MUNICIPAL CODE, PROHIBITING THROUGH TRUCK TRAFFIC ON SPECIFIED STREETS AND FIXING AN EFFECTIVE DATE- (a) Director of Public Works noted the County has offered to post signs and that the County had no objections to the roads being closed to truck traffic. He also stated that the enforcement would be handled by city and county police services and the Gross Vehicle Weight noted on the side of each truck would determine whether the vehicle could travel through on the streets, the limit is set for 20,000 pounds. PAGE 10 - COUNCIL REGULAR MEETING MINUTES - January 25, 1982 (b) Mayor Bishop requested Council hold this issue over until the February 8, 1982 meeting for more discussion. (c) Consensus of Council was to hold more discussion on issue at the February 8, 1982 meeting. 23. ADJOURNMENT OF REGULAR MEETING: 12:19 A.M. 24. EXECUTIVE SESSION: Tigard City Council went into Executive Session per ORS 192.660 (1)(d) relating to labor relations policy and contract strategy. Council allowed press persons to attend the session after stressing the confidentiality of informa- tion heard during the meeting. City Administrator presented financial status of the City of Tigard to Council, noting especially projected revenues and expenditures. Discussion followed between City Administrator and Council regarding policies and tactical strategy to be used during labor negotiations with City personnel. 25. ADJOURNMENT OF EXECUTIVE SESSION: 1 :20 A.M. Deputy City Recorder ATTEST: Mayor r PAGE 11 - COUNCIL REGULAR MEETING MINUTES - January 25, 1982 PAYMENT OF BILLS FOR COUNCIL APPROVAL JANUARY 25, 1982 PROGRAM BUDGET Community Protection Police ?R,fi23 2n Public Works 14.062.04 Municipal Court 91.04 Planning 1,762.29 Building 834.24 Total Community Protection _ 35.372.81 Home & Community Quality Public Works 78,894.52 Social Services Library 792.02 Aged Services Youth Services Historical Total Social Services 792.02 Policy & Administration Mayor & Council 193.55 Administration 462.12 Finance 514.70 Total Policy & Administration 1,170.37 City Wide Support Functions Non-departmental 17,188.87 Misc. Accounts (refunds & payroll deductions, etc.) _ 2,069.26 CAPITOL BUDGET Community Protections Road Acquisition & Dev. Parks Acquisition & Dev. Storm Drainage Total Community Protection Support Services Building Improvements (Sr, Cit. Center) 156.71 DEBT SERVICE General Obligation Bond Bancroft Bond UNIFIED SEWERAGE AGENCY Contract 54. 40.95 TOTAL AMOUNT OF CHECKS WRITTEN 164,208.43 y, January 21, 1982 MEMORANDUM To: City Council From: Finance Director Subject: 81-82 Audit Agreement Based upon negotiations with Coopers & Lybrand and lash year's fees, the City has been able to develop the attached agreement. It is our recommendation that this agreement be approved and that Council authorize the signature of the Mayor and City Recorder. Coop//�� rcc certified public accountants 2700 First Interstate Tower in principal areas of the world eI J Portland,Oregon 97201 &L�j/[�r'`., nd telephone(503)227-8600 January 8, 1982 tZEcJc`. t - 11 -�Sz J Mrs. Doris Hartig Finance Director City of Tigard 12420 S. W. Main Tigard, Oregon 97223 Dear Doris: Enclosed is the addendum to our audit contract for the engagemert for the year ending June 30, 1982 . Please execute all three copies and return them to me. As you requested, the fee increase relates primarily to the increased activity in your Special Assessment Fund, the increased volume of transactions, processed through your account- ing system, and additional "up front" involvement to avoid year- end adjustments and potential delays in issuing your report. 2f you have any questions , please call. We appreciate the opportunity to be of continuing service to the City of Tigard. Very truly yours, JLS/kc Enclosures January 21 1982 MEMORANDUM To: City Council From: Finance Director '10;1� Subject: Acknowledgment of Existing Planning Fees and Charges The Planning Department fees and charges were established by Resolution No. 79-07 in January of 1979. Since adoption of new Administrative Procedures for planning issues, staff would like to request that Council just acknowledge that these planning fees and charges will remain in effect until revised by resolution at a later date. MEMORANDUM TO: City Council FROM: Linda Sargent RE: Affirmative Ac 'on Report DATE: January 20, 19 2 The Affirmative Action Report (Consent Agenda-Receive and File) will be hand carried to Council. S a' - a': -�:-FCITY OF TIGARDThird. Annual Status _ - ION PROGRA14 AFFIRMATIVE ACT Report December 12 fY f t I l =y T i r.„. : :^ '.: y -• '. / � ,fin t k s x TABLE OF CONTENTS Preface . . . . . . . . . . . . . . . . . . . . . . . i Five Year Parity Program . . . . . . . . . . . . 1 Goals and Timetables 1981-84 . . . . . • . . . . . . .2-4 identification of Problem Areas . . . . • . . . . . . 5-9 Recommended Action to Attain Goals and Timetables 10-12 Work Force Analysis . . . . . . . . . . . . . . - 13 Appendices Appendix A Recruitment Sources . . . . . . • 14 Appendix B Selection Process . . . . . . . . . 15 Appendix C Salary Increase Rates/Internal Mobility . . . . . . . . . . . . . . 16 Appendix D Salary Comparisons . . . . . . . . 17 Appendix E Work Force Analysis . . . . . . . . 18-20 Appendix F Distribution of Work Force . . . . 21 Appendix G City Classifications by EEO-4 22 Category . . . . . . . . . . . . . Appendix H Availability Analysis . . . . . . . 23-30 Appendix I Goals and Timetables . . . . . . . . 31-38 Appendix J Work Force Change . . . . . . . . . 39 Appendix K Expansion of Work Force/Turnover 40 PREFACE City of Tigard Resolution 79-37 was adopted in response to a perceived need to "redress the effects of past discrimination, insure that no discrimination occurs in the future, establish parity of representation in all departments and classifications, and promote the full utilization of the capabilities of all employees of the City." The resolution further established the format for a program to monitor all personnel policies and procedures to assure non-- discrimination, to actively encourage the full development and utilization of all employees of 'the City, to take special steps to attract qualified minority and female talent to the City, and to establish target goals and timetables through which progress can be monitored. In displaying a concerted effort toward the goals state in Resolution 79-37, the Third Year Report evaluates the City of Tigard`s success in implementing the Affirmative Action Program, re-evaluates the previous goals of the program, and establishes further recommendations to insure that the targeted goals will be achieved. i s DEVELOPMENT AND IMPLEMENTATION OF FIVE YEAR PARITY PROGRAM The overall goal of the Affirmative Action Program is to achieve, within a period of five years, a minority and sexual balance in the City's work force. The employment composition of the City will then reflect the representation of minorities and females in the reasonable recruitment area of the City of Tigard. In order to achieve this goal of a balanced work force, target goals and timetables have been established. A target god 1 is the numerical increase in minorities and women needed to achieve parity with the availability of talent in the reasonable recruitment area of the City. A timetable is a designated increment of time during which the City strives toward the achievement of parity. Establishing goals and timetables indicate that the City is making every good faith effort to amend employment practices to achieve parity. The Affirmative Action Program adopted by the City states that in no instancy will an underqualified candidate be placed in a position to meet target goals. Further, there will be no preferential hiring standards for minorities and women. The City may be restricted in the implementation of the Affirmative Action Program by fiscal constraints, manpower need, and the availability of qualified applicants. These factors may necessitate the periodic adjustment of target goals and timetables. In the distribution of target goals, job categories having the highest degree of underutilization have been identified. In addition, job categories having the highest percentage of requisite skilled minorities and women in the reasonable recruitment area were considered. The goal distribution was amended slightly from the timetable set for 1980-81. Target goals include the introduction of one female and one minority in the Service/Maintenance job category; one female at the Technician level; and one female in the Protective Service Worker category. (Appendix I. Goals and Timetables Analysis) The City of Tigard has not met any of the numerical goals in years one and two of the Affirmative Action Program. Availability of women and minorities with requisite skills has continued to increase. The factors of increased availability and representation in the population of women and minorities has combined to a point where the City needs to take a more vigorous approach in recruiting and selecting qualified women and minorities. As a corollary goal, all handicapped applicants shall be given equitable consideration for all positions and shall be evaluated solely on the basis of minimum qualifications. Special accomodation will be made whenever possible. 1 AFFIRMATIVE ACTION PROGRAM Goals and Timetables 1981--82 Job Group Availability Numerical Annual Goal Female Minority Female Minority Officials/Adm. (28.57) (07) 0 0 22.77* 5.99* Professional (507) (07) 0 0 32.77* 5.37* Service/Maint. (07) (07) 1 1 9.67* 6.97* Skilled Craft (07) (07) 0 0 4.77* 2.67* Technician (07) (07) 1 0 14.27* 4.07* Office/Clerical (91.6x) (07) 0 O 78.57* 3. 17* Paraprofessional (88.87) (07) 0 0 56.27* 1.67*' Protective Service (07) (OX) 1 0 9.2% 3.77 Key: ( ) City of Tigard workforce * Labor force in reasonable recruitment area (SMSA) 2 Ln00 aI z Wrn w w w w -J-1 r r r r r c— M lw 00 1 r o w w w W a% N r N >4 r Nom" r3 N r En C4 rV rX4 W �a; oo r .— r H ul W H � cn H z -r+ o4-3 A H -4 N0 x x >C x x >C x >C :=) O L1s' e--1 W td za) x x x x � w to s4 34 O x 4J 3+ 34 N a a� a.► U c�a � • .� W . 0 r. -4 rtS U � 4J 4J H -Oi ED (D U) 4 44 4-) rr. V u2 -H U N rl N 34 N N U rl i U 04 4J 44 O O W k --rl U 44 3a S-1 44 N X 44 rtf P4 P4 0 cn cn E-4 0 a FIVE YEAR PARITY PROGRAM Amended 1981-82 TOTAL EMPLOYER MALE FEMALE MINORITY YEAR 1 1979-80 TARGET 40 21 0 61 PARITY 35 26 3 ----------------------------------------------------------------------- YEAR 2 1980-81 TARGET 42 22 0 64 PARITY 35 29 3 ----------------------------------------------------------------------- YEAR 3 1981-82 TARGET 48 26 1 74 PARITY 41 33 3 ----------------------------------------------------------------------- YEAR 4 1982-83 TARGET 46 32 3 78 PARITY 43 35 3 ------------------------------------------ -------------------------- YEAR 5 1983-84 TARGET 45 38 5 83 PARITY 46 37 4 ----------------------------------------------------------------------- 4 IDENTIFICATION OF PROBLEM AREAS RECRUITMENT The goal of recruitment is to insure that the broadest range of qualified applicants are made aware of job opportunities with the City. Recruiting efforts should secure a composition of applicants by sex and minority status equal to the composition in the reasonable recruitment area of requisite skilled persons. Outreach recruitment efforts are designed to tap populations of females and minorities that may be unaware of conventional job advertisements. FINDINGS .Data is not being kept consistently on recruitment sources. .Recruitment effortsI are limited to advertisements in the Oregonian and Tigard Times. However, the recruitment for the Research and Development Aide and the Mechanic positions were advertised in the Skanner. .The retained application file and internal advertising is being utilized to fill 40% of all vacancies. .All advertisements contained the phrase, "An Equal Opportunity Employer, M/F." .The City was not involved in any outreach recruitment during 1980. .No documentation exists on special advertising targeting identified female and minority sources during 1980. .The Police Intern Program continues to be successful in attracting female participants. .New recruitment sources were identified and added to the targeted position mailing list. .See Appendix Al for- Recruitment Sources utilized in 1980. APPLICATION The City of Tigard application for employment is used to provide a standard format which a candidate 's skills and work experience are recorded and evaluated. The application also serves to monitor applicant flow data. The goal in application is to have a composition of applicants by sex and minority status reflect the composition of requisite skilled individuals in the reasonable recruitment area. FINDINGS .The employment application supplement is being completed by applicants and retained for data collection purposes. .The retained application file is being referred to when vacancies occur - prior to external recruitment. .Applicant flow data has not been collected for applicants who submit resumes as their first and only contact regarding employment opportunici_es. This situation was particularly evident in the recruitment for the Research and Develeopment Aide and continues to be a problem area at the Administrative, Professional, Technical, and Paraprofessional levels. 5 r .Any personal information such as marital status or number of dependents is being deleted from resumes before the document is forwarded to supervisors and department heads for screening. .Job announcements have listed the address instead of the phone number. Pre-screening by phone has proved to eliminate a disproportionate amount of candidates. When candidates file an employment application, a record of their skills and work experience is on file for six months. .A supplemental application form was designed and implemented as a screening measure for the Research and development Aide position. SELECTION AND PLACEMENT The goal of the selection process is to identify the candidate who can ! successfully perform the job. The selection process should be mapped out prior to recruitment to insure that all individuals are coripeting against identified criteria and, therefore, eliminating any possible discrimination. All placement and rejectic:n decisions should be based on legal procedures, documentation and justification. Selection procedures should riot adversely impact protected classes. FINDINGS .Fifty-six percent of all new hires for permanent, full. time 'positions were male while 44% were female. No minorities were placed in full time employment. However, one minority was recruited and selected as a part time , temporary Planning Intern during 1980. .Rejection data has not been collected. Supervisors are not completing the rejection section of the application form. .All new hires met the designated minimum qualifications for the positions they were recruited for. .The interview has acted as the primary selection device. .The selection process has been developed in response to the number of applications received instead of being mapped out prior to recruitment. .See Appendix Blfor Selection Processes utilized during 1980. TRAINING Training opportunities are designed to maximize an_ employee 's personal growth and professional development. Opportunities to participate in classes Iand workshops should be available to all employees on an equal basis. j FINDINGS j 64% of all full time , permanent employees received training during 1980 as compared to a 54% participation rate in 1979. .68% of female employees and 62% of male employees received training. (71% of all female employees and 45% of all male employees received training in 1979.) .The greatest number of classes (49) were taken by Police Department personnel in 1980 while the least number were scheduled by the Engineering j Department (0). `{ .73°0 of the budgeted funds for training were expended in tare 1980-81 fiscal year as compared to 75% in 1979-80. € .77% of the budgeted funds for travel and subsistence in the fiscal year 1980-81 were expended. `I .Employees tend to verbally request training and completethe training request form after verbal approval. Consequently, data generated on rejection of training requests is insufficient. .The primary barrier to training appears to be cost. .Employees are not being encouraged; to participate(,in training which develops i new skills as opposed to building present skills. I JOB ANALYSIS Job descriptions set standards in which an employee's performance can be evaluated. Job descriptions should reflect work activities , level of skill, expectations of performance , and the minimum qualifications necessary for successful entry into positions. FINDINGS .Job descriptions have been drafted for the Engineering Technician III- Special Projects, Assistant Planner, Research and Development Aide, Clerk II-Municipal Court, and Code Enforcement Officer. .Job audits of. the Clerk II series and all Library positions are underway. INTERNAL MOBILITY The purpose of monitoring internal mobility is to insure that promotion, transfer, and salary increase rates do not indicate an unequal effect upon protected classes. Internal mobility in an organization should also insure that the talents of current employees are identified, developed, and utilized as vacancies occur. No discrimination should occur in the selection of candidates for promotion and transfer. FINDINGS .Evaluation of salary increase rates reveal a slightly higher rate for females than males. .Males continue to be promoted at a higher rate than females. The availability of promotional opportunities are predominantly in job classes such as Engineering Technician, Building Inspector and Utility Worker which are traditionally held by males. .No job classes in the Clerical, Paraprofessional, and Professional levels have been created during 1980 to expand promotional opportunities. .Promotable employees continue to be identified and tapped when vacancies occur. .The section an promotability has been e.liminaled form the Performance Review form. .Career ladder information is available to all employees in the Job Description Book. .See Appendix Cjfor an evaluation of salary increase rates. 7 Y TERMINATIONS Terminations should be documented and justified. The goal of monitoring termination rates is to insure that termination rates for protected classes do not indicate a disparate effect. FINDINGS .Females were terminated at a higher rate (36%) than males (21%). .Of the 17 terminations during 1980, 11 were layoffs from temporary positions, 5 were resignations and 1 was a discharge as a result of excessive absenteeism. .Only I Clerk Dispatcher in the Police Department resigned during 1980 as compared to 6 the previous year. .Layoff Resignation Discharge Male (6)*�- 14.3% (2) 4.7% ( 1) 2.4% Female (5)*** 22.7% (3) 13.6% (0) 0% Total ( li) 17.2% (5) 7.8% ( 1) 1.5% * Percent of all male employees. ** Percent of all female employees. *** Percent of all employees. .Exit interviews are being conducted with terminating employees. DISCIPLINE Discipline should be administered fairly and uniformly in all departments according to prescribed procedures. FINDINGS .3 disciplinary actions were administered during 1980 in the Police Department: 1 loss of holiday time of a male employee and 2 written reprimands of a female employee. .No formel disciplinary actions (except oral reprimands) were taken against employees in the Administration, Building, Engineering, Planning, Public Works or Library Departments. 8 COMPENSATION The goal of monitoring compensation is to insure that equal wages are paid to all persons performing work requiring equal skill, effort and responsibility under similar working conditions. All fringe benefits should be equally available. FINDINGS .Salaries between male and female employees vary substantially: the average salary for females is $ 1209 per month while the average salary for males is $1691 , a difference of 39.87. .737 of female employees were paid less than $ 1200 per month while only 77 males were paid the same amount. .Male and female employees in the classification of Clerk Dispatcher were paid equally. .The City's work force continues to be segregated by sex: only males occupy positions as Police Officers, Utility Workers, Engineering Technicians or Building Inspectors. .Comparable worth was not addressed in labor negotiations with THEA during 1980. .See Appendix D( for Salary Comparisons. GRIEVANCE PROCEDURES Grievance procedures are available to make certain that adequate and fair in douse hearing formats exist for the resolution of grievances. FINDINGS .An EEO Counselor was appointed for the Police Department. .No grievances were filed by TMF.A, TPOA, or individuals alleging discriminations. .Notice that a � grievance procedure is available is stated on the Supplement to the City s Employment Application. INTERNAL DISSEMINATION OF POLICY FINDINGS .The appointed EEO Counselor has received no training on Civil Rights Law or Affirmative Action. .Communication has been minimal between the EEO Counselor and staff, department heads and supervisors. .Letters of notification of employees of the EEO policy and Affirmative Action program were sent with October 1980 paychecks. .Letters of notification of the EEO Counselors names and duties were sent with October 1980 paychecks. .Letter of notification of grievance procedures sent with October 1980 paychecks. EXTERNAL DISSEMINATION OF POLICY FINDINGS .Letter of notification to all suppliers, vendors, and contractors sent with billings on September 6, 1980. .Letter of notification to all employment referral and recruitr.-,ent sources sent on September 6, 1980. .Letter of notification to interested civic groups and future labor sources sent on September 6, 1980. 9 RECOMMENDED ACTION TO ATTAIN GOALS AND TIMETABLES RECRUIT14ENT .Retain a copy of advertisements in recruitment and selection files. .Redesign Employment Applicati_�n Supplement to include section identifying recruitment source. .Utilize College Placement offices and civic groups in advertising positions targeting a female and minority labor pool. .Continue to explore new recrtlitiaent sources and update targeted positions mailing list. .Develop an outreach recruiting program for targeted pl.acement•s. .Continue to use the Police Intern program and the pool of Reserve Officers a a recruiting tool. .Continue to sensitize department heads acid supervisors in regard to appropriate and consistent recruiting procedures illustrated in the Supervisor's Handbook and the Personnel Manual. APPLICATION .Continue to collect data on Employment Application Supplement. .Continue to refer-to the Retained Application file as vacancies occur. .Amend recruitment and application formats for Administrative , Professional, Technical, and Paraprofessional levels to include: -Applicants submitting resumes should be instructed to fill out an application form. (Applicants need not duplicate information contained in their resumes on the application form.) In the event a candidate fails to fill out an application, the form can be mailed to their home addresses. Information such as race and sex used for affirmative action purposes can also be recorded from visual observation on walk in if an application supplement is not completed by the applicant. SELECTION AND PLACEMENT .Complete adverse impact summaries on each position. .Require supervisors to determine the selection process prior to recruitment. .Require supervisors to document that selection methods have been consistently applied. .Encourage supervisor training in legal selection methods. INTERNAL MOBILITY .Continue to monitor promotion, transfer, and salary increase rates by sex and minority status. .Monitor the minimum qualifications required for a position to insure that these requirements do not have an adverse impact on protected classes. .Encourage the development of skills to qualify for promotion. 10 Encourage exposure to non-traditional job opportunities for women by holding an open house , a coffee , or a tour of the Engineering, Public Works, Building, and Police Departments. .As departmental expansion occurs, create entry level positions particularly in Public Works, Building, Engineering, and Police Departments to provide additional avenues for advancement opportunities. .Conduct job audits of the clerical positions to determine whether re•-structuring is needed. Currently most of the clerical positions aze classified as Clerk II; no persons are employed as a Clerk I or III. JOB ANALYSIS .Continue to monitor and revise job descriptions using a format which specifies knowledges, skills, and abilities and minimum qualifications. .Update career ladder information. i TRAINING .Continue to monitor participation rates. .Encourage supervisors to discuss training needs with employees during the Performance Review process. .Inform employees of the need to document rejected training requirements. .Consider in house training and cooperative training with other jurisdictions to encourage staff development. k TERMINATIONS .Continue to monitor termination rates. .Require supervisors to conduct exit interviews with all terminated employee as outlined in the Personnel Manual. .Future analysis of termination rates should include a breakdown by department and an evaluation of resignations. DISCIPLINE .Continue to monitor disciplinary actions. .Require conformance with disciplinary procedures and documentation. .Notify employees annually of the Disciplinary Appeals process. .Record all disciplinary actions (except oral reprimands.) CO:iPENSATION .Monitor comparable worth case law. .Monitor fringe benefit and salary levels. .A greater effort should be made by supervisors to provide advancement opportunities and career development to the Office and Paraprofessional employees. it i GRIEVANCE PROCEDURE .Continue monitoring grievance procedure. .Notify employees annually of the grievance procedure. .Train EEO Counselors in the grievance process. INTERNAL DISSEMINATION OF POLICY .Notify employees of the EEO policy and the Affirmative Action Program by October 1981 . .Notify employees of the EEO Counselors names and duties by October 1981 . .Notify employees of the grievance procedure by October 1981 . EXTERNAL DISSEMINATION OF POLICY .Notify all suppliers, vendors, and contractors of the City's EEO policy by October 1981 . .Notify all employment referral and recruitmen sources by October 1981 . .Notify all interested civic groups and future labor sources by October 1981 . 12 i, WORK FORCE ANALYSIS According to 1980 State of Oregon Employment Division "Labor Statistics for the Portland Standard Metropolitan Statistical Area (SMSA) , the immediate labor area is comprised of 43.79 women and 4.69 minorities. In comparison, the City of Tigard's work force consists of 349 women and 09 minorities. SMSA LABOR FORCE DISTRIBUTION* Female Male White Minority Total White Minority Total 41.59 2.29 43.79** 54.49 2.49 56.89** *Data Base: 12/31/80 %* Totals for males and females will not equal 1009 as Spanish surnamed individuals are also included in White category. CITY OF TIGARD WORK FORCE DISTRIBUTION* Female Ria 1 e White Minority Total Whites Minority Total 349 09 349 669 69 669 *Date Base: 12/31/80 The current composition of City employees indicates an underutilization of women and minorities. (Appendix F�) Males dominate the Technician, Protective Service Worker, Service/Maintenance, and Skilled Craft occupational groups. No minority workers are currently employed with the City. However, minority and female talent is available in all job categories as illustrated in the Availability Analysis. (Appendix H)' 13 APPENDIX A RECRUITMENT SOURCES Targeted Position Mailing List City of Portland Filipino American Assoc. American Legion Post CETA Consortium 8917 SE Stark #158 Yeon Building Portland, OR 97216 11578 SW Pacific Hwy. 8th Floor Tigard, OR 97223 522 SW 5th Ave. Tri-County Community Council Portland, OR 97204 718 W. Burnside Employment Division Attn: John Chamberlain Portland, OR 97209 1407 SW 4th Portland, OR 97201 National Alliance of Employment Division Businessman 8140 SW Hall Blvd. No Sotros 921 SW Washington Beaverton, OR 97005 P.O. Box 14853 Portland, OR 97205 Attn: Sydney Piper Portland, OR 97214 American Civil Liberties Access Enterprises Urban League of 534 SW 3rd Ave. 610 SW Broadway Greater Portland Portland, OR 97204 Room 206 718 W. Burnside Portland, OR 97206 Portland, OR 97209 Men"s Resource Center 3534 SE Main NAACP American Association of Portland, OR 97204 2752 N. Williams Ave. University Women Portland, OR 97227 4050 SE Gladstone 416 Project return Portland, OR 97202 1412 SE 25th Ave. Japan-American Society Portland, OR 97214 824 SW 5th Woman's Way Portland, OR 97204 c/o Presbyterian Church NW Minority Contract Assn. 12250 SW Denney Rd. 10 NE Graham Portland Town Council Beaverton, OR 97005 Portland, OR 97212 320 SW Stark Portland, OR 97204 Institute for Professional Tigard Area Chamber and Managerial Women of Commerce Centro Cultural 1979 SW 5th 12995 SW Pacific Hwy. 110 N. 11th Portland,:OR 97201 Tigard, OR 97223 Cornelius, OR 97113 Women's Job Bank Oregon State Employment Center for Employment YWCA Division Training ] 111 SW 10th 229 S. 1st Oregon Human Development Corp. Portland, OR 97205 Hillsboro, OR 97123 10500 SW Cascade Blvd. P.O. Box 23086 Multnomah/Washington Woman's Place Tigard, OR 97223 CETA Consortium Resource Center Job Placement Unit 1915 NE Everett ill SE Washington Portland, OR 97232 Hillsboro, OR 97123 14 i iiij APPENDIX B Position Selection Process Police Officer ( 1/80) Preliminary screening of applications Written Test (LGPI) Physical Agility Oral Board Background Investigation Interview with Chief Clerk Dispatcher (2/80) Preliminary screening of applications Typing Test Written Examination/In basket exercise Oral Board ,Interview with Chief Engineering Technician I (3/80) Preliminary screening of applications Interview Engineering Technician III (3/80) Preliminary screening of applications Interview Clerk Dispatcher (7/80) Preliminary screening of applications Typing Test Written Examination/In basket exercise Oral Board Interview with Chief Mechanic (9/80) Preliminary screening of applications Preliminary/final interviews Library Aide (9/80) Preliminary screening of applications Written exercise Interview Special Assistant to the Planning Director (9J80) Preliminary screening of applications Interview Receptionist ( 10/80) Preliminary screening of applications Interview Research and Development Aide ( 10/80) Preliminary screening of applications Supplemental Application Form Interview 15 APPENDIX C INTERNAL MOBILITY SALARY INCREASES` By EEO Category Average Increase Officials and Administrators 16 .8% Professionals 11.0% Technicians 13.0% Paraprofessionals 16 .4% Protective Service Workers 9 .90 Skilled Craft 15 .90 Service/Maintenance 14 .0% Office/Clerical 15 .2% By Department _ Average Increase Administration/Finance 15 .0% Building 15 .5% Engineering 13.8% Library 17. 0% Police 11.1% Public Works 15 .2% By Sex Male 13.0% Female 14. 7% Overall Average Increase: 14.1% PROMOTION RATE Male (4) 9.5% Female (1) 4.5% Total (5) 7.8% Includes Full time permanent employcer only. Salary increases from January 1980 to December 1980 based upon cost of living, merit or promotion; does not include educational incentives . 16 APPENDIX D JANUARY 1981 SALARY COMPARISONS BY SEDC MONTHLY SALARY MALE FEMALE TOTAL $901-1000 (1). (7) (8) 2% 32% $1001-1200 (2) (9) (11) 5% 41% $1201-1400 (6) (2) (8) 14% 9% $1401-1600 (10) (1) (11) 24% 5% $1601-1800 (11) (1) (12) 26% 5% $1801-2000 (4) (1) (5) 10% 5% $2001 " (8) (1) (9) 19% 5% (42) (22) (64) 17 0 co \ N E- C)O H W ' p cn z d W A C14 CO a x W C) W cn 0. W Fa >4 E- d a 0 z x as cn w W W >4 H cn >4 d � 6•7 H r.. �. .-. n .�. ._.. .... n �. ..-. .-. �. .� .... Lia H 00 O W CW9 � cn 'r Ln -T 00 00 -- o cn cn O, cn -- o .o IT C.h N n r9 O\ N r\ %.DO OO r- 43% Ln c0 N -•t O% N z ON �— cn 01 d O N c v1 ON Ln OO O O cn 3 .._. �. 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C C —4 C .{ ..a -4 c0 S H z x U H H •.-i -A U •.4 • Ce H 14 r-1 .0 O) OD H U' 00 00 a) w a c O •,•c •,4 -,i U 1-c + O N H w w' w w cn w wM. cxi� w cn a I v A x � i 04 ? 0 c cn a C N H \. CWn d oq d A d Cn W cla x Ow cn we' d w � >+ H H H H js] x � aa` .zi d cn w cn r4 W ^ N ^ W CA P4 6 H rN-1 14 M Cl) r-4 N N M3 O " cl) Ln rn r` N O to t� Or x ! 1 N 1 1 a0 Ln E-t 'T M .--1 O N N N 00 vs r•-a O O w w u N uw � u M c �iuo i n a CO z 4w as H a w w u �a ►: �, P-4 H ►� R. H co tj ao p41 v v w ami cov A. w a cn a .,4 .,i V 03 z A o u p 1�i u x o a 14 M 41 N o a u w o-+ k 1.c r .` mu u , n H4 N ai kw u � R+ o o cd ai o w wC .0 p L, W c. u 04 x . u cn a v ,� a a v APPENDIX F DISTRIBUTION OF WORK FORCE* Job Category Female Male White Minority White Minority Officials/Administrators (2) 29% (0) 0% (5) 71% (0) Professionals (3) 50% (0) 0% (3) 500 (0) Technicians (0) 0% (0) 0% (8) 100% (G) Protective Serv. Wkr. (0) 0% (0) 0% (15) i00% (0) Paraprofessionals (6) 86% (0) 0% (1) 140 (0) Office/Clerical (11)., 92% (0) 0% (1) 8% (0) Service/Maintenance (0) 0% (0) 0% (1) 100% (0) Skilled Craft . (0) 0% (0) 0% (8) 100% (0) Total (22) 34% (0) 0% (42) 66% (0) Department Female Male White Minority White Minority 'Administration (3) 75% (0) 0% (1) 25% (0) 0% Finance (5) 100% (0) 0% (0) 0% (0) 0% Building (1) 25% (0) 0% (3) 75% (0) 0% Engineering (0) 0% (0) 0% (4) 100% (0) 0% Library (4) 100% (0) 0% (0) 0% (0) 0% Planning (2) 50% (0) 0% . (2) 50% (0) 0% Police (6) 22% (0) 0% (21) 78% (0) 0% Public Works (1; 8% (0) 0% (11) 92% (0) 0% Total (22) 34% (0) 0% (42) 66% (0) 0% Data Base: 12/31/80 a 21 APPENDIX G CITY CLASSIFICATIONS BY EEO-4 CATEGORY Officials and Administrators City Admi_i1_strator Building official Finance Director/City Recorder Director- of*,.Public Works City Librarian Planning Director Chief of Police Professionals Senior Accountant Special Assistant to the Planning Director Chief Plans Examiner Superintendent, Engineering Division Superintendent, Public Works Research and Development Aide Lieutenant Technicians Building Inspector A,B,C, Engineering Technicians I,II,III, Special Projects Sergeant Protective Service Workers Corporal Police Officer Paraprofessionals Accountant I Administrative Secretary Code Enforcement Officer Library Assistant/Aide/Clerk Records Supervisor Office and Clerical Clerk Dispatcher Clerk Typist I,II,III, Receptionest Service/Maintenance Laborer Utility Worker I Skilled Craft Foreman Mechanic Utility Worker II, III 22 u m u m O N G G C H a.) )4 -LJ L a i u u ro N C u u 1 o coa ) o coli = ro r, •a zw w 44 cn u N W .+ G W' wo W x .4 cv N �' —4 V] O C7 _ H ro C, H cu la t~ C x > 3 G m m,41 COi 4ui .4 iUJ ,a _ U .a 8C H , H H H Et; 1i W X S. w H H H A En -1 •.-1 .,.4 ' 0 W H Ca H C7 H Q ,Q) A a) (� a) •.a H a. 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V r cn C) C4 L4 MIMMI I APPENDIX J WORK FORCE CHANGE 1-30 TO 1-81 By EED Job Category 1-80 1-81 + % or - Officials & Adminstrators 7 7 0 Professional 6 6 0 Technician" 6 8 +2 Para-Professional 8 7 -1 Protective Service 14 15 +1 Skilled Craft 6 8 +2 Service/Maintenance 3 1 -2 Office & Clerical 11 12 +1 Total: 61 64 +3 By Department 1-80 1-81 + or - Administration 9 9 0 Building 5 4 -1 Engineering 2 4 +2 Library 4 4 0 Planning 3 4 +1 Police 26 27 +1 Public Works 12 12 0 Total : 61 64 +3 1980 Hires By EED Job Category M F TOTAL Officials & Administrators 0 0 0 Professional 0 2 2 Technician 2 0 2 Para-Professional 1 0 1 Skilled Craft 1 0 1 Service/Maintenance 0 0 0 Office/Clerical 3 1 2 Total: 5 3 8 By Department M F TOTAL Administration 0 1 1 Building 0 0 0 Engineering 2 0 2 Library 0 0 0 Planning 0 1 1 Police 2 1 3 Public Works 1 0 1 Total: 5 3 8 8 hires with a total employment size of 64 in one year result in a Turnover rate of 12 .5% 39 APPENDIX K EXPANSION OF WORK FORCE YEAR # % + OR - 76-77 55 77-78 58 +5g -7% 78-79 54 +9% Average Annual Increase 6% 79-80 59 80-81 64 +15% 81-82 74 This increase rate projected over the remainder of the Five Year Parity Program period results in the following work force size. YEAR # % + or - 12.5% Turnover Rate 80-81 64 8 81-82 +15� 74 9 82-83 78 +6% 9 83-84 83 +6$ 11 By combining turnover and expansion data, the City can expect a minimum of 19 vacancies due to expansion and 37 vacancies created by attrition, with a total of 49 vacancies in the remainder of the Five Year Parity Program. Turnover 62.5% Male 37.5% Female Change in Sex Composition of Work Force 1/78 31.5% Female; 68.5% Male 1/79 30 .7%- Female 69.3% Male 1/80 34.4% Female; 65 .6% Male 1/81 34% Female; 66% dale 40 January 21, 1982 MR,MORANDUM TO: CITY COUNCIL FROM: Public Works Director SUBJECT: Washington County Trac portation Coordinating Committee You have in your packet proposed by-laws for the Washington County Transportation Coordinating Committee. Membership consists of the cities of Beaverton, Hills- boro, Tigard, Tualatin and Washington County, with ex-officio members frQilMetro ODOT and Tri-Met. The purpose of the committee is to review and comment on major transportation issues, plans and projects and provide a forum for discussion and recommendations. Staff would recommend that council recognize the city's participation in the Washington County Transportation Coordinating Committee by authorizing the Mayor and the City Recorder to sign the attached Resolution and appoint an elected official to the policy body and a staff representative to the technical body of the committee. January 21, 1982 ME14ORANDUM To: City Council From: Finance Director Subject: OLCC Applications The Police Department has reviewed all requests for license applications for this meeting and have recommended approval. MEMORANDUM January 8, 1981 T0: City Recorder FROM: Chief of Police SUBJECT: OLCC License Application RE: Sherwood Inn Restaurant 15700 S.W. Upper Boones Ferry Road APPLICANT: Craig and Peggy Banning 11511 Hess Creek Ct. , Newberg, Or. 97132 Class A Dispenser License Recommend approval and forwarding to OLCC. The above applicants own Banning's Restaurant and Pie House in Tigard and J's Restau- rant in Newberg. They have very good business reputation. R.B. Adams Chief of Police RBA:ac cc: City Administrator City Council Packets 1-25-82 Avoid Vernal Messages CITY OF TIGARD To:_CHIEF OF POLICE From :-- DORIS HARTIG Subject :— OLCC APPLICATION Date:— January 4, 1982 Please investigate and have recommendation ready for January 25th Council meeting. Sherwood Inn Restaurant 15700 S.W. Upper Boones Ferry Road Lake Oswego, Oregon 17034 Application: Dispenser Class - 'N7ew Licensee f MEMORANDUM January 8, 1981 TO: City Recorder FROM: Chief of Police SUBJECTc. - - 'OLCC License Application . RE: - Sherwood Inn Restaurant 15700 S.W. Upper Boones Ferry Road _ APPLICANT: Craig and Peggy Banning -11511 Hess -C-reek Ct. , --Newberg,- Or. 97132 - - - Class A-Dispenser License —Recommend approval-and forwarding to OLCC. The above applicants. . E own Banning's Restaurant and Pie -House in Tigard' and J's Restau- 1---- - rant' in Newberg.---They have very-good business reputation. - -- --—----� -= _ =-- - - -- / R.B. Acrams - - - - Chief-of Police - -- RBA:ac ' - cc: : City Administrator - City Council Packets 1-25-82 i i i i 'r rj Y Avoid verbal Messages A-1 CITY OF TIGARD To: CHIEF OF POLICE From __ DORIS HARTIG Subject: OLCC , LICATION RENEWALS Date:_ 1-18-82 Hi-Hat Restaurant F- Godfather's Pi None zza 11530 S.W. Pacific Hwy T I`1'�,,e Tigard, Oregon 11619 S.W. Pacific HWy Tigard, Oregon Type of Application: Dispenser Class A Type of Application: Restaurant Gaffers Nor 207 Tigard Plaza Tigard, Oregon Type of Application: Retail Malt Beverage Please investigate and have recommendation ready for January 25, 1982 Council meeting ----- ...__ i pggligg 3 v- Avoid Verbal Messages CITY OF TIGARD To: CHIEF OF POLICE From:--Doris Hartig Subject : OLCC RENEWAL APPLICATIONS Date:— January 13, 1981 Please investigate and have recommendation ready for January 25, 1982 Council meeting. I. DeCicco's Old Country Pizza 3. American Legion Post No. 158 12122 S.W. Scholls Ferry Rd 11578 S.W. Pacific Hwy 2. Dreeszen Rolland D. 4. The Town Tavern Express Ron's Green Valley Tav 12370 S.W. Main 12470 S.W. Main Street s AE Avoid VerLial i'-lessages CITY OF TIGARD To: CHIEF OF POLICE From : DORIS HARTIG Subject- :—-- -OLC-Q APPLICATION RENEWAL Date :_ January 15, 1982 Please investigate and have recommendation ready for January 25, 1982 Council meeting. Afl;-ertsons Food Center No. 544 Fred Meyer Inc. 12060 S .W. Main Street Eves Buffet Tigard, Oregon 11565 S .W. Pacific Hwy Tigard, Oregon Typeof application: Package Type of application: Restaurant Fred Meyer Inc . Fred Meyer 11565 SW Pacific Hwy Tigard, Oregon Type of application: Package Avoid Vernal Messages A-1 CITY OF TIGARD To: CTF7 OF Pni Tag from ___BORIS HARTIG Subject: OLCC RENEWAL APPLICATION Da to _ 1-19-82 Please investigate and have recommendation ready for January 25, 1982 Council meeting. Lone Oak Restaurant Tradewell Store #77 11920 S.W. Pacific Hwy 12230 S.W. Main Tigard, Oregon Tigard, Oregon 97223 Type of application: Dispenser Class A Type of application: Package Store Prairie Market ,'412 8950 S.W. Commercial Tigard, Oregon 97223 Type of application: Package Store Avoid Verbal Messages A-1 CITY OF TIGARD To:— CHIEF OF POLICE From:-- DORIS HARTIG Subject: OLCC RENEWAL APPLICATION Date:_ January 2 1, 1982 Please investigate and have recommendation ready for jAnU-LTyieS' L2B2;Council meeting. Plaid Pantry No. 24 Plaid Pantry No. 68 11006 S.W. Pacific Hwy 15545 S.W. Durham Rd Tigard, Oregon 97223 Tigard, Oregon 97223 Type of Application: Package Store Type of Application: Package Store 7Z-- Avoid Verbal Messages A-1 CITY OF TIGARD To: CHIEF OF POLICE From:-- Doris Hartiz Subject:— OLCC RENEWAL APPLICATION Date: January 21, 1982 Please investigate and have recommendation ready for January 25, 1982 Council meeting. Pietro's Gold Coast Pizza P. 13405 S.W. Pacific Hwy Tigard, Oregon 97223 Type of application: Retail Malt Beverage Avoid Verbal Messages A-1 CITY OF TIGARD To: CHIEF OF POLICE From: DORIS HARTIG Subject: OLCC RENEWAL APPLICATION Date:_ January 19, 1982 Please investigate and have recommendation ready for January 25, 1982 Council meeting Silver Palace (Chow Yuen-Cheung, So William Tai Wing, Lim Yee-Ten, Chan Loi-Fu) 14455 S.W. Pacific Hwy Tigard, Oregon 97223 a Type of application: Dispenser Class A January 21, 1982 i MEMORANDUM TO: CITY COUNCIL FROM: Planning Staff SUBJECT: NPO #3 On January 12, 1982, the Planning Commission voted to approve the following persons to membership on NPO #3: Bob Bledsoe Bernard N. Clark Beverly Fronde Roger Garrett Alan Horowitz Howard Raetz Vince Ramsdell Lyall Turnbull Milton Tyne INVENTORY OF CITIZ S Suggested for Communi Service r DATE NAME �O RES . PHONE ADDRESS C� S OY1piC t^ -77 a►'�t BUS. PHONE��f�7�'-� ,�� LENGTH OF RESIDENCE IN TIGARDSUGGESTED BY /1/e�s�0Y�C�ujh-t� WHERE DID YOU LIVE PREVIOUSLY? ,3 0 Set) AGE MARITAL STATUS CHILDREN / D EDUCATIONAL BACKGROUND 7)o-,tfe, � (aC t OCCUPATIONAL STATUS AND BACKGROUND i S �f�� v5>a n 4 7` �.K __ / r- eel �. J"e l �I•��z� , hci aY:^ PREVIOUS COMMINITY ACTIVITY ORGANIZATIONS AND OFFICES aS� tic Y 0 7- ��ctY� �� ,s / CT -7—/2 c- OTHER INFORMATION (GENERAL REMARKS) L n.. BOARDS OR COMMITTEES INTERESTED IN - - - - - - - - Dace Received at City Hall Date Interviewed Date Appointed Board or Committee INSIDE CITY OUTSIDE CITY INVENTORY OF CITIZENS Suggested for Community Service � r p DATE--- ►V 0 ii�'cr►1�r✓- f C 0.17 NAME B e b e clg, C ` � / RES. PHONE S j ADDRESS 117-00 S 1,J 1iv'3I bjy BUS. PHONE ? 4 ( 7 LENGTH OF RESIDENCE IN TIGARD AfF,f — `kyr. SUGGESTED BY WHERE DID YOU LIVE PREVIOUSLY? SSc'o ff/".A [i�t 7 •�O AGE 3 g MARITAL STATUS CHILDREN 31 EDUCATIONAL BACKGROUND , f ;:� n� fi�-� `c s _S. ('It OCCUPATIONAL STATUS AND BACKGROUND L40 ; 0 F�f,_ _ l e (,, ,,i "c PREVIOUS COMMUNITY ACTIVITY ORGANIZATIONS AND OFFICES OTHER INFORMATION (GENERAL REMARKS) BOARDS OR COMMITTEES INTERESTED IN hI P 0 3 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Received at City Hall Date Interviewed Date Appointed Board or Committee INSIDE CITY OUTSIDE CITY INVENTORY OF CITIZENS Suggested for Communi Service C- DATE NAM RES . PHONE ��' -- ADDRESS � �C�, BUS. PHONE LENGTH OF RESIDENCE IN TIGARD ��/ �' SUGGESTED BY WHERE DID YOU LIVE PREVIOUSLY? AGE _ MARITAL STATUS /f'/%�� _ CHILDREN EDUCATIONAL BACKGROUND OCCUPATIONAL STATUS AND BACKGROUND /z� PREVIOUS COMMUNITY ACTIVITY" //✓ ZL 6Z ORGANIZATIONS AND OFFICES_l�� OTHER INFORIMATION (GENERAL REMARKS) BOARDS OR COMMITTEES INTERESTED IN �- Date Received at- Cit` Hall` _ d Y Date Interviewe Date Appointed Board or Committee INSIDE CITY OUTSIbE: CITY INVENTORY OF CITIZENS Suggested for Communit Service DATE NAME _t t.ez_y C /0 RES. PHONE G�3 C - .� ADDRESS . a 'i / ✓C�( BUS . PHONE LENGTH OF RESIDENCE IN TIG4- D f %tT,,7, SUGGESTED BY [JHERE DID YOU LIVE PREVIOUSLY? AGE ,41T MARITAL STATUS /Y7l_-7r{- �� CHILDREN EDUCATIONAL BACKGROUND OCCUPATIONAL STATUS AND BACKGROUND PREVIOUS .COMMUNITY ACTIVITY / ;Y19T _ ORGANIZATIONS AND OFFICES OTHER INFORMATION (GENERAL REMARKS) BOARDS OR COMMITTEES INTERESTED IN Date Received at City Hall Date Interviewed Date Appointed Board or Committee INSIDE CITY OUTSIDE' CITY INVENTORY OF CITIZENS Suggested for Community Service DATE //- /)2- P.) NAME +� �Arrz � RES. PHONE ---'362 ADDRESS BUS. PHONE &391- // // LENGTH OF RESIDENCE IN TIGARD_ i4,-s SUGGESTED BY — WHERE DID YOU LIVE PREVIOUSLY? AGE �/�'� MARITAL STATUS CHILDREN k)o EDUCATIONAL BACKGROUND Al>- "1, — OCCUPATIONAL STATUS AND BACKGROUND o-Wi,G : r Jf'�`a1 in S �:2 X PREVIOUS COMMUNITY ACTIVITY ORGANIZATIONS AND OFFICES OTHER INFORMATION (GENERAL REMARKS) BOARDS OR COMMITTEES INTERESTED IN I-)P0 � -- - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - Da Received at City Hall Date Interviewed Date Appointed Board or Committee INSIDE CITY OUTSIDE CITY L(�' DIM INVENTORY OF CITIZENS Suggested for Community Service I DATE_ A1AitifE - Y©w RES. PHONE_ j3�- �'� , ADDRESS BUS. PHONE LENGTH OF RESIDENCE IN TIGARD- L pjy,-Z`�� `SUGGESTED BY "HERE DID YOU LIVE PREVIOUSLY? 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ORGANIZATIONS AND OFFICES OTHER INFORMATION (GENERAL REMARKS) BOARDS OR COMMITTEES INTERESTED IN D� Received at City Hall Date Interviewed Date Appointed Board or Committee INSIDE CITY OUTSIDE CITY LTj INVENTORY OF CITIZENS Suggested for Community Service d DATE NAME Vi 2- n 'teal 1 ! -RES. PHONE ADDRESSI I (: 'S S ��; !� ; . T„� fs T , I BUS. PHONE qt)-!,� J LENGTH OF RESIDENCE IN TIGARD SUGGESTED BY WHERE DID YOU LIVE PREVIOUSLY? AGE J. MARITAL STATUS ;,,�(f:-1 p c CHILDREN I o Cie 1'7 EDUCATIONAL BACKGROUND C.,) CA OCCUPATIONAL STATUS AND BACKGROUND 11, cr �7�c i { k� np 1-4 r C.:1- ') I\I-�. 4 k, A (•P i Pi+. yr'_.3_ t 1� :r ' 1Jr'7r.• F"i.S. _r r. ;.• M i � �_.� PREVIOUS COMMUNITY ACTIVITY ORGANIZATIONS AND OFFICES V h -� Tr a ' �� T. SIF fPf! ^� 1 �L (r(i. SOCIO / n � l S} �fr' 1!'j( Yf� J1?7PPr IJ rT CP.C. 7 f�nni • � r � OTHER INFORMATION (GENERAL REMARKS) BOARDS OR COMMITTEES INTERESTED IN SIJ100 3 Dc Received at City Hall Date Interviewed Date Appointed Board or Committee INSIDE CITY OUTSIDE CITY INVENTORY OF CITIZENS Suggested for Communit Service 'y DATE /NA G R, PHONE - c BUS . PHONE ADDRESS LENGTH OF RESIDENCE IN TIGARD _ .y -5 SUGGESTED BY WHERE DID YOU LIVE PREVIOUSLY? AGE MARITAL STATUS CHILDREN EDUCATIONAL BACKGROUND OCCUPATIONAL STATUS AND BACKGROUND PREVIOUS COMMUNITY ACTIVITY ORGANIZATIONS AND OFFICES OTHER INFORMATION (GENERAL REMARKS) BOARDS OR CONIRMITTEES INTERESTED IN e Received at City Hall Date Interviewed Date Appointed Board or Committee INSIDE CITY OUTSIDl; CITY INVENTORY OF CITIZENS Suggested for Communi Service DATE I7 NAME 04 RES . PHONE 639--S/zFs' ADDRESS /:7- 27 c�-Gc'. /�/ '1 BUS. PHONE 03e-- / LENGTH OF RESIDENCE IN TIGARD SUGGESTED BY WHERE DID YOU LIVE PREVIOUSLY? AGE MARITAL STATUS CHILDREN EDUCATIONAL BACKGROUND OCCUPATIONAL STATUS AND BACKGROUND PREVIOUS COMMUNITY ACTIVITY ORGANIZATIONS AND OFFICES OTHER INFORMATION (GENERAL REMARKS) BOARDS OR COMMITTEES INTERESTED IN_ Dace Received at City Hall Date Interviewed Date Appointed Board or Committee INSIDE CITY OUTSIDE CITY f ? STATE OF TETE CITY MESSAGE - 1982 Mayor Wilbur Bishop, I4onday,. January 25, 1982 C I ®F T VA RD WASHINGTON COUNTY,OREGON Let's just say that 1981 was a year of adjustment, a year the City of Tigard neared maturity. Also, we can say that 1982 will be a great year of accomplishment. This year, 1982, Tigard will celebrate its 21st birthday, having readied maturity in spite of some of the childish actions of the past year, and because of some of the positive decisions made by this Council. Decisions, which will greatly help the City reach important goals in a planned and reasonable way_ As a City Council, we have faced our problems head on. We have riot always been unanimous in our decisions, but we have worked and fought for the best interest of this community; and once a decision has been arrived at we have supported it as a governing body. The most important action taken by this Council last year for the lMneflt of the City, action that will be evident for many years in the future, wa_ the selection of new leadership--the hiring of Bob Jean as our new City Admini2trator and Ed Sullivan as City Attorney. These two individuals have added more to the credibility, quality and expertise of Tigard than any single action taken by the Council In the City's 21. year history. Ed Sullivan's experience and background in state, local government and land use planning give Tigard the best legal advice and. leadership in the State of. Oregon. His quick, studied and sage responses to Council questions and City legal problems places Tigard in a strong, solid and safe position. The first five months of Bob Jean's leadership as City Administrator have been clear evidence of his ability to organize the City Staff into a vibrant and revitili.zed working machine. One working for the citizens of Tigard and In full cooperation and communications with this Council. Last May, my suggestion for enlarged and new quarters for City Hail in the Crow Building, resulted in the Council's unanimous action to lease the two floors on S.W. Ash and Burnham Streets--thus providing more than double the working space for the grossly overcrowded working conditions of the City Staff,. As a result, this Council has improved the working conditions and the environment Of its City Hall Staff of 30 and boosted the morale factor i.mmeasuxeably. At the same time the City immediately leased its old office building for two years, pro, ecting the taxpayers' investment. In lire with improved City Hall facilities was the Council's action to seek a Permanent location for a Civic Oenter in downtown Tigard. A Civic Center ! Development Committee was appointed in July with Tigard's four former mayors and myself serving as honorary co-chairmen. This committee is nearing a final recommendation within the next few weeks. Their decision will also provide enlarged and improved permanent library facilities of the quality the Citizens of Tigard deserve. i 12755 S.W.ASH P.O. BOX 23397 TIGARD,OREGON 97223 PH:639-4171 After more than a year of meetings and a $20,000 Federal grant providing for a consultant's study for the Downtown Revitalization Committee, the Council voted unanimously to establish an Urban Renewal Program for the downtown area of 147 acres and to seek Tigard voters' approval of the plan at the November 2, 1982 General Election. The accomplishment of this 10-year, 4.2 million dollar re- vitalization of old downtown Tigard will be a significant boost in making Tigard a better community. A major construction accomplishment of the year was the completion and dedication. of Tigard's new Senior Citizens Center in October. After nearly three years of planning and construction, Tigard's Loaves and Fishes, under Carole Weaver, assumed operation of the new spic-an-span Senior Center marking another positive effort of this Mayor and Council. The center is already being used to its maximum. This past year the Council met in an all-day study session to discuss its goals with its new City Administrator. Following that day-long session, the Council met with the Planning, Park,' Library, Budget, Civic Center and Downtown committees and boards to set priorities for these goals. This was a working example of cooperation and use of the wide array of experience and citizen potential in this community. Earlier in 1981, the City authorized the installation of the ICRP program for the Police Department. This provides a new computerized system designed to keep our police force a step ahead of crime and the criminal in Tigard. It will provide for a greater degree of safety for Tigard Citizens and should be of great help in our overall police activities and coverage. This is another step by the City to provide more and better service at a lower cost per citizen. The last month has been a transition period between 1981 and the current year, 1982. However, we cannot look at the "State of the City" and not review our responses to the economic conditions in which we live and in which we must carefully guide Tigard city government. Our Administrator is highly experienced in budget analysis and in administrative organization. He has informed me that the City may expect as much as $350,000 less in revenue than was projected nine months ago. But Bob Jean has analyzed the impact on the current budget and on next year's budget. He has already recommended administrative, management and staff reorganization to cope with whatever might face us during the current unsettled economic conditions. Cuts In personnel and expenditures' have already been made. He has assured me that this Council will not have to seek additional taxes above the 6% limitation during the next budget year, 1982-83, and that we can cope frith the lower revenues anticipated this year including expected reduction of Federal and State Revenue sharing. This proves again the wise choice of this Council in selecting Bob Jean as administrative head of Tigard. He has the interest of the taxpayers as well as the City as top priority in his craftmanship as an administrator. He has said he will not hesitate to make staff changes and layoffs if that is necessary to "stay within our means". Page 2 State of the City Message. 1.. With our financial picture in good hands, what can we cautiously look forward to during 1982. Your Council and Administrator suggest the following accomplishments. Cable TV system will be available throughout the City by next January. Tigard awarded its cable TV franchise to Metro-Storer last month. Reinstatement of all 7 NPo's and completion of the comprehensive plan for submission to LCDC by next Fall without destroyIng .the identity of Tigard's residential neighborhoods in order to meet LCDC density deeds. increased Library hours and back to Monday service if possible. Asphalt overlay of over $400,00o:for City streets during 1982 including Walnut to 122nd Avenue, Tledeman, Gaarde,' Greenburg, Cascade, 97th, 98th, McDonald to Hall, Leron Heights streets and others. plus construction of nearly $100,000 in bike paths as voted by the people last.•June. The delayed Pfaffle-Pacific Highway traffic signal will be installed at the new re intersection of S.W. 78th stet and will be sychronized with the entire system from the Multnomah County line to the Tualatin River. The Highway Department will be asked to improve the timing throughout the system' to provide the smoothest flow of traffic possible. With direction of the Administrator, the productivity system of the City using people, equipment and technology will be utilized to produce better and more efficient ways to provide City services for Tigard citizens. There will be a more forward looking approach and longer range projeclon. The new City Hall facilities will provide a more pleasant center in which to deal with citizens and to provide them with the customer Inforination they need. The consolidation of Tigard as a unified community made considerable progress during 1981. In progress at this time are annexations of areas that will place much of the land designated In Tigard's immediate urbangrowth boundary within City limits. By the end of 1982, even without the resurgence of strong building activity, Tigard's. population should exceed 18,000 headed for 20,000. With this additional growth, the City must prepare to. provide the services and improvements in these areas in a manner the residents desire. The new areas coming into the City and the number of new people living in these areas pose a real responsibility to Tigard and to this Council. With this In mind, I believe that these poeple should have a strong voice in the management of their C ty and I will be proposing that this Council submit a change in the City Charter, to appear on the May Primary Ballot, providing for two additional Council. Members to serve on the Tigard City Council effective next January 1, 1983. This would mean the election of four Coua-icil Members and the Mayor at next November's General Election providing a seven-member Council to goVern the City. Page 3 State of the City Message The face of Tigard will be changing considerably during 1982. Many Local Improvement Districts have been requested, both street and sewer; by property owners within the city. Many are in various degrees of activity. Streets include S.W. Hampton, a portion of McDonald and 97th, 72nd, 74th, Durham Road, 130th and 135th to name a few. These will all increase the activity in the City and they will also help the transportation problems that plague th City and improve the safety conditions for our citizens. Another major activity the City should address in 1982 is the encouragement of new economic growth within City limits. To encourage this, I .would recommend that the Council and Administrator prepar. plans for an economic development study and a committee to seek desirable business and insustry to locate here to help broaden our tax base and lower the' tax rate to our residents. Further support and encouragement of the Civic Center Development is of great importance to the City at this time and the Committee should be directed to seek voter support in a reasonable manner at a cost•projected within the taxpayers' pocket book and a complex that can be expanded when the heed and the funds are available. The development of a centralized park around the civic 0-anter and along Fanno Creek should also start this year. The Park Board should also study the recreational option the City may be able to consider during the next few years. At 21, Tigard is now turning in the right direction, with more maturity and more experience, we must move to longer range planning by setting new goals, new priorities and new ideas. Tt �ai11 take-the help and Ideas- of many volunteers, many citizens and all of its Boards, Commissions and Committees. We cannot waste 1982--we must make good use of the time we have and Tigard will be the beneficiary of all of our efforts. Page 4 State of the City Message T C``TYOFTIIFARD 1 January 20, 1982 WASHINGTON COUNTY.OREGON John Lobdell Public Utility Commissioner State of Oregon Labor & Industries Building Salem, Oregon 97310 SUBJECT: Portland General Electric Multi-Family/Single-Family Rates (PUC Ore. No. E-12) Dear Commissioner Lobdell: It has been brought .to the attention of the Tigard City Council that a recent decision in the above-referenced matter has allowed Portland. General Electric to charge a higher rate per kilowatt:.-.hour (KWH) for multi-family. than for single-family residences. We presume that the rationale .as to cost-of-service by customer class is appropriate. We also presume that the need for the in- crease was justified. What we question is the apparent inconsistency of this decision with what.we understand to be State-wide .land use .policy. We, as local governments, are told that multi-family units .are more efficient as to land use, and that the more units- per acre of multi--family units lowers the urban .service.cost of utilities, and certainly in this example lowers dis- tribution and line loss costs. We are told- that multi-family units with their common walls are more. energy efficient, and that such units should be encouraged asthey lessen -long-term energy demands. Why, then, are you allowing PGE to charge multi-family units more tha!'the rate charged single-family units? The City of Tigard would like to- offer you the opportunity to meet in our com- munity to explain .this issue. Thank you for your consideration of .this matter on behalf -of our community. Yours truly, 1,7�� Wilbur A. Bishop Mayor cv cc: Tigard City Council Corky Kirkpatrick, Metro Service District Lorin Jacobs, .Chairman, LCDC The Honorable Victor Atlyeh, Governor 12755 S.W.ASH P.O.BOX 23397 TIGAR€ .OREGON 97223 PH:639-4171 January 20, 1982 WASHINGTON COUNTY,OREGON The Honorable Victor Atiyeh Governor of Oregon Capitol Building Salem, Oregon 97310 SUBJECT: PUC and LCDC Policy Conflicts Dear Governor Atiyeh: A recent PUC rate increase for Portland General Electic was brought to our atten- tion by a member of our community. She asks, "Why are multi=family rates higher per kilowatt hour than single-family rates?" We also wonder. But we further question if the PUC decision is not really in conflict with State-wide land use policy of LCDC encouraging more multi-family units because of their land and energy use efficiency. What is State policy? The matter is of some considerable concern to our community. We would welcome the appropriate representatives from PUC and LCDC -.to explain this dichotomy to US. Your assistance in this matter is- greatly appreciated. Yours truly, Wilbur A. Bishop Mayor cv cc: 'Tigard City Council Corky Kirkpatrick, Metro Service District John Lobdell, PUC 'Commissioner Lorin Jacobs, Chairman, LCDC -- 12756 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171 CI T i ®F TIGA D January 20, 1982 WASHINGTON COUNTY.OREGON Lorin Jacobs, Chairman and Members Land Conservation and Development Commission 1175 Court Street, N.E. Salem, Oregon 97310 Honorable Persons: I am writing to you.on behalf of. the City of Tigard to ask that you review a recent decision of the Public Utility Commissioner which seems to be in con- flict with .State-wide land use policy. The penalty rates allowed against multi-family.rates.are contrary to -what seems. to. be LCDC policy to encourage multi-family units because of their better. land use, lower..urban service cost .and energy efficiency. Your response. in' this matter would be appreciated. Yours truly, Wilbur A. Bishop Mayor cv cc: Tigard City Council Corky Kirkpatrick, Metro. Service District John Lobdell, Public Utility Commissioner The Honorable Victor.Atiyeh, Governor 12755 S.W.ASH P.U.BOX 23397 TIGARD,OREGON 97223 PH:539-4171 s i MEMORANDUM January 15 , 1982 TO: City Administrator FROM: Finance Director -,) r � RE: Safety Town //UU In the past the City has assisted the program "Safety Town" by allowing the issuance of a rider on our liability insurance policy with Safety Town paying for the additional premium. The cost for liability insurance on their own is prohibitive . The purpose of this memo is to confirm our previous conversation wherein you authorized the issuance of the special rider with the premium to be paid by Safety Town. Leonard Adams Insurance Agency has been contacted and instructed to bill them. January 20, 1982 MEMORANDUM TO: CITY COUNCIL a Lo FROM: Planning Division SUBJECT: Proposed Extension of Tigard's Urban Planning Area INTRODUCTION At the October 26, 1981 City Council meeting, the Council requested the area west of SW 135th Street be included in Tigard's active Urban Planning Area. Since that time, staff has met with the Washington County staff to discuss Possible extensions of Tigard's planning area. This memorandum describes those areas and staff's rationale for including them in Tigard's Urban Planning Area. BACKGROUND Each city within Washington County has an active site specific Urban Planning Area. This Urban Planning Area is divided into three areas which determine the review procedures and agreements between a city and county for any land use actions within these areas. Generally, these areas are defined as follows: 1) Incorporated Area — This area is within the corporate limits of the city, and the city retains full regulation of land use matters. 2) Primary Urban Planning Area — This area is an additional area of city interest beyond the city limits, yet within a city's comprehensive planning area. The city and county coordinate land use actions and achieve consistent plan designations and policies within this area; however, county zoning regulations determines land development standards. 3) Secondary Urban Planning Area (Area of Interest) — This area is of secondary interest to a city, The county is responsible for establishing specific land use designations, but the city and county coordinate land use actions for this area. The specific areas described above and all review procedures and requirements are agreed upon by a city and county. The existing Washington County/Tigard Agreement and Urban Planning Area are described in Attachment "A". CITY COUNCIL Page 2 PROPOSED URBAN PLANNING AREA EXTENSIONS PRIMARY PLANNING AREAS (Attachment "B") There are r0 areas currently outside of Tigard's Primary Urban Planning Area which _taff believes should be incorporated into this area. Area 1 -- Generally, this area is bounded by SW 135th Street on the. east, Lower Scholls Ferry Road on the north and west, and on the south, the northerly property lines of those parcels that front off SW Fern Street, Justification: The City of Tigard is currenL.y having a feasibility study conducted for a Local Improvement District (LID) on SW 135th Street. It is staff's contention that once SW 135th Street is improved to City standards, those properties to the west of the street will likely be developed to urban densities (five plus units per acre). Additionally, staff believes that if an area is developed to urban densities, the area ought to be within a city where services can better be provided, or at least that area should be included within a City's Urban Planning Area. The annexation process would then enable the properties to be- come incorporate into the city. Area 2 — Generally, this area is bounded on the north by SW Spruce Street (except for that area between SW 71st and SW 69th Avenues, which are bounded on the north by SW Pine Street) and the existing Urban Planning area to the west, south and east. Justification: The existing city limit and Urban Planning Area boundary excludes many properties along the Pacific Highway. This inconsistency causes regulatory problems concerning land use/development standards and law enforcement. Including the proposed areas into Tigard's Urban Planning Area would ensure the coordination and compatibility of development proposals along Pacific Highway, and would clarify law enforcement responsibilities within the area. SECONDARY PLANNING AREAS (Attachment "B") In addition to the Primary Planning Areas, there are two Secondary Planning Areas (Areas of Interest) which staff believes should evidentially be incor- porated into Tigard's Primary Urban Planning Area. Area A — Generally, this area is bounded on the north by Old Scholls Ferry Road; on the west by the Washington County Urban Growth Boundary (which includes all properties east of SW Bull Mountain Road, SW 150th Street, SW Beef Bend Road, and SW 131st Street); on the south by the Tualatin River; and an the west by King City and the existing Tigard Urban Planning Area boundary. CITY COMICIL Page 3 Justification: Since Washington County and the Metropolitan Service District have designated this area for urbanizable land, it would be appropriate to evidently include this area into a city. In the last few years, the City of Tigard has continued to grow in a westerly direction. Public facilities and services from Tigard could logically and efficiently be extended into this area. Additionally, this area is defined by specific and well-known markers, e.g. , Old Scholls Ferry Road and the Tualatin River, which would logically separate Tigard's urban and jurisdiction areas from those of Beaverton, Sherwood and Tualatin. Area B — Generally, this area includes all of Metzger and Washington Square; and is bounded by Highway 217 on the west, Hall Boulevard, Oleson Road and Taylors Ferry Road on the north; the Washington and Multnomah County line on the east and the existing Urban Planning Area Boundary on the south. Justification: Historically, the Metzger area residences have maintained a cohesive neighborhood. These residences have often voiced their concern over the possibility of adjacent municipalities splitting their neighbor- hood. The Metzger area is now developed to urban densities, yet- their land use regulations and law enforcement are supplied by Washington County agencies. As stated earlier, it is staff's contention that these services can best be provided to an urbanized area by a city, and since Tigard's municipal services are adjacent to the Metzger area, it is logical that this area should be included into Tigard's Urban Planning Area. Additionally, students in the Metzger area now attend schools within the Tigard School District (23J), thus these residences are already bene- fitting from the Tigard area. Included in the Metzger area of interest is Washington Square which has definite downstream impacts on the traffic, sewer and storm drainage systems in the Tigard area. Furthermore, most of the public facilities and services within the Metzger area are or will be in need of repair in the future and the cost of replacing these facilities will place an additional burden on the City. Staff believes that these costs and other impacts to the city could be offset by the tar, revenue accumulated from Washington Square and therefore should be included within Tigard Secondary Urban Planning Area. ACTION BY CITY COUNCIL This memorandum to the City Council is informational and no action is requested at this time. CITY COUNCIL Page 4 Staff is proposing to draft a new Tigard Urban Planning Area agreement with Washington County and staff will include these proposed boundary changes within the agreement if the City Council finds it appropriate. Approval of this agreement will be brought back to the City Council at a later date. •••�..- 1 iiU,vi. L::U: , - � i urr.it URBAN PLANN 1NC ARES. ,=C EN THIS AGREEMENT is cantered into this day of by WASHINGTON COUNTY, a political subdivision of the State of Oregon, herein- after referred to as the "COUNTY" and the CITY OF TIGARD, an incorporated municipality of the State of Oregon, hereinafter referred to as the "CITY". WHEREAS , ORS 190.010 provides that units of local government may enter into agreements for the performance of any or all functions and activities that a party to the agreement its officers and agents , have authority to perform; and WHEREAS, Statewide Planning Goal '2 (Land Use Planning) requires that opportunities for review and comment by affected governmental units on plans and implementation ordinances shall be provided; and that city, county , state and federal agency and special district plans and actions shall be consistent with the comprehensive plans of cities and counties and regional olans adopted under ORS 197.705 through 197-795; and .MEREAS, Chapter 659 , Orecon Laws , 1977, empcwers the :'Metropolitan Service District, hereinafter •`Metro, to adopt land-use planning goals and objectives for the district , review comprehensive plans adopted by cities and counties within the district and require changes in any such Alan to ensur6 that the plan conforms to the goals and objectives , and coordinate the land-use planning activities of that portion of the cities and counties within the district ; and WFEREAS, the Oregon Land Conservation and Development Cor.mriss ion policy dealing with Urban Planning Area Agreements For the Metro Region requires each jurisdiction requesting Acknowledgerxnt of Compliance to subnit a stater.nt setting forth the means by which a pian for management of the unincorporated area within the regional Urban Growth Boundary will be implemented; and compatible land uses , and the orderly conversion or urbanizable land to urban uses , consider it mutually advantageous to establish : 1. A site specific Urban Planning Area. in the unincorporated land around the CITY and within the regional Urban Growth Boundary , within which both the COUNTY and the CITY may formally review and comment on potential land use actions of mutual interest; and 2. A process by which land use conflicts in these areas may be resolved. NOW THEREFORE, THE COUNTY AND THE CITY Agree as follows : 1. Location of Urban Plannina Areas The Urban Planning Area defined mutually by the COUNTY and the CITY includes • the area designated on Exhibit "A" to this agreement. The Urban i Planning Area is also commonly referred to as the 'Tigard Neighborhood Planning Organization." (NPO) area. Urban Planning Area boundaries may be Y l changed by Amendment (Section 4 below) . 2. correlation of Land Use Plans in Urban Planning Areas A. The COUNTY'S Comprehensive Plan and implementing ordinances are the. legally binding land use regulations in unincorporated Urban Planning • Areas, in conformance with the statewide goals , and the MSD Goals and Objectives where applicable. S. At the time of this agreement, the CITY and COUNTY have found certain inconsistencies between each others respective Comprehensive Plans. Resolution of such inconsistencies shall be as provided in Section C below. recognize .the necessity of achieving consistent C. The City and County Comprehensive Plan desionacions and nomenclature in the Urban Planning _ Area. It is further recocnized t'ac the Ccunty "Plan of De•:elcpment" applying to the Urban Planning Area has been in effect for a ccnsider- able time , and Tay not meet the current needs of the jurisdictions and citizens in -the area. Therefore, ounty shall consider a le illative amendment to the un t Plan of Development within the Urban Planning Area to reflect rehensive Plan designations and to include the City 's ..,,a__f;gdines . This legislative amendment shall be a portion of County Ordinance 219 , scheduled for adoption prior to July 1 , 1980, in conformance with the County 's LCOC Goal Compl tante Schedule. Nothing' in this agreement is intended to pre-empt citizen involvement in the adoption process for Ordinance 219 , nor the ability of an " find'++victual to utilize City or County procedures for amendrents to the respective Como rehens i ve Plans . j. Review of Prcoosed Land Use actions A. The COUNTY will provide the CITY with the opportunity to review and P comment on proposed land use actions within the urban planning area prior to COUNTY action. Such proposals include: (1) Comprehensive plans or plan amendments including any proposed changes in land use designations or policies . (2) New or amended planning implementation ocd finances and/or measures , including zoning and subdivision ordinances. (3) Development Proposals and land use actions , including the follow•ng: a. Rezonings ; b. Conditional Use Permits: c. Subdivisions and Maj or';Partitions; d. Administrative approvals of iters requiring public notice. (4) Proposed public improvement projects , including: a. Construction of major SzNa;= Coilection/Treatment systems (by the Unified Sewerage Agency) ; b. Major Street Improvement, Dedication , or Vacation (Public Works Department) ; C. dovernmental Structures and Buildings . B. The CITY will provide the County with the opportunity to review and comment on proposed land use actions within or by the CITY which will clearly affect lands or facilities or services within the Urban Planning Area, prior to CITY action. Such proposals include: (1) Comprehensive Plans , or plan amendments including any proposed changes in land use designations or poiicres. (2) New or amended planning implementation ordinances and/or i` measures , including but not limited to zoning and subdivision ordinances . (3) Proposed land use actions within the CITY limits which would have a significant impact on lands , services or facilities outside the CITY limits ; including the following: a. Rezonings ; b. Conditional Use Permits ; C. Subdivisions ; d. Planned Unit Developments . (4) Proposed public improvement projects within the CITY limits , including: a. Construction of or major changes to Water Distribution and Sewace Collect ion/e reatirent systems ; b. Street Construction, Improvement'. Dedication or Vacation; C. Park or Recreational Facilities- d. aci1ities;d. City Structures and Buildings. Page S (5) Annexations to the CITY. C. The following PROCEDURES shall be followed by both the COUNTY and the CITY in fulfilling this Agreement. (l) The CITY or COUNTY , whichever has jurisdiction over the proposal , hereinafter the originating agency, shall submit a copy of the proposal to the other agency, hereinafter the responding agency, at the earliest opportunity , but no less than 14 days prior to the date the originating agency's staff report must be in final form. If the proposed land use action would create an inconsistency between the CITY Comprehensive Plan and the COUNTY Comprehensive Plan, additional review time may be requested to allow completion of a joint study as noted in Part 3 above. 4 (Z) The agency receiving the referral :aay respond at its discretion. Coffnients returned to the originating agency should be in written form, no 'less than 7 days prior to the date the originating agency's staff report must be in final form. Oral response may also be made at the time action is taken. Lau of response shall • be considered "no objection" to the proposal . {3) Comments from the responding agency shall be given consideration as a part of the publ i c record on the proposed action . i f, after such consideration, the originating agency acts contrary to the position of the responding agency , the responding acency may seek administrative appeal of the action or other appeals as may be available. r*, 4. Arne n dme n 15 This Agreement and the Urban Planning area may be amended only by the mutual written concurrence Of both parties . The parties will jointly review this Agreer.,ent five years from the date of execution to evaluate the effectiveness of the administration of the processes set forth herein and to make any necessary amendments . 5, Special Policies A. Annexations to the Ci he Urban Plannin Area will not be opposed by the COUNTY . g, Annexations to the CITY outside of the Urban PIanning Area will MLJ — sup orted b the COUNTY or C C. The CITY and COUNTY will cooperate in planning for urban facilities . 0. The COUNTY will not approve a land use proposal i n the Urban Planning Area if the Cl TY presents evidence to show that the proposal would not facilitate an urban level of development in the future upon annexation to the CITY . F The COUNTY will request that the Unified Sewerage Agency (USA) prohibit the connection of ne,4 developments (i .e. , built after adoption of this agree en t) within the Urban Planning area to USA system facilities without prior approval of the City of Tigard. l9 This Agreement commences on 'r;4-- IN 4 -s-IN WITNESS WHEREOF The parties have a;cecuted this Urban Planning Area Aareerent on the date set opposite their signatures . CITY OF 4 c BY ATTEST: �e WASHINGTON COUNTY \ BY Chairman, Board of County Commissioners APPROVED VIASHINQTON COUNTY DOAFM OF COMMISSIONERS • Recording Secretary MINUTE ORDER K ....... ........ DATE................... ................ BY ... . .....9'Y4 .......... r�.r� `....T ...... . _-- - ---- i = `/• - J,ra: .`s `•� ``• SI �. `' '� �Ri��; .��, q �: �L��.�-.. 1�^moi BEAVERTON ai t - ;` - '� 1��— I cle✓Es�- , . s-_--:_,:.�i�!: � '�. _-.fir-------�'�C��C��r_ �i `- ; ' b.i ' :; �'• �-'`a%-�:.-. ;.�`\ ---�.i,� ! lJ " Imo_,! a4 � -'I '�� ti nl -`•-ti• �..�' � rte- `l ,ter! r, .--+� ,�i _ � j-• —�-1 r i _' I - t / J � � i�,J\^1;�=��1a� L .t �•/�� y 1{�v; Li'l .f '� 'SIF •, \ _�� S� !`— -777-f-'j - � i , o� _✓- �'-.,��=�-� '1 s g�•��'t��_v, b �:g.''`/��•-•1 t t / `.rte•/ P��iL;.�• f--' T •^, .__Ljj•t:.� ( ice::��,%��C f' �_ = It TI_GARD`\ IL sl ' / � i� a �: '^' �� -�ih\ ; `' '� �� ) ii7 r< *:•moi i sees aT7. �r i' -M T:�^! .t ,�/.•�' S�-nt 1-; � ��s }� t7T El. rie ••� r, � ill �f`�L.�� j � '-�'�.+�_��•~��o--- .�_�--� TI GARDa KING I Y ; •moi .r-J- .; ,.. t.; ; �',�s---�: �-�� 1 !.' - _ ; or • � _-: �- }.-•.•- • _" r-.--•'r, 1 i� ; i�f is 1 {.: rte}= - .i:--J I' � •: , 1 � � �: .. -DURHAM t s' "r'1+�^�►�� W[s5i-+d N�ctJ co t�IT`y' - 1 Ne �� ;� �l'F�- j �3 -►1 t 474 TUAIATUN . This agreement is entered into by and between the CITY OF TIGARD, an incorporated municipality of the State of Oregon, hereinafter referred to as the "CITY" , and WASHINGTON COUNTY, a political subdivision of the State of Oregon, hereinafter refer- red to as the "COUNTY".. 1. This agreement shall amend the agreement previously entered into between COUNTY and CITY on March 4 , 1980. Except as hereinafter provided all the terms of the original agreement shall remain in full force and effect. 2. Section 3.C. (1) on page 5 of the agreement of March 4 , 1980 is amended as follows: "The City or County, whichever has jurisdiction over the proposal, hereinafter the originating agency, shall submit a copy of the proposal to the other agency, at the earliest opportunity, but no less than 14 days prior to the date the originating agency's staff report must be in final form. Such notification shall be by certified mail return receipt, in order to guarantee notification has been properly given to the responding agency. The originating agency will not proceed with a land use action without the receipt demonstrating proof of notification according to the time requirements of this section. If the proposed land use action would create an inconsistency between the City Comprehensive Plan and the County Comprehensive Plan, additional review time may be requested to allow completion of a joint study as noted in Part 3 above." 3 . This agreement amendment shall be effective upon the sig- nature of both parties. DATED this day of October, 1980 . Crty o Tigard 3C By ATTEST: DATED this 16th day of October, 1980. APPROVED WASHINGTON COUNT' BOX iID OF COMMISSIONERS Washington County, Miller M. Duris MINUTE ORDER ri •---• •-- ----- :-••�•� Chairman, Board of County Commissioners DATE. n BY M» � .. 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