City Council Packet - 11/23/1981 T TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone Wishing to speak on
I REGULAR. MEETING AGENDA an agenda item needs to sign their name on
M NOVEMBER 23, 1981, 7:00 P.M. the appropriate sign-up sheet(s) . If no
E FOWLER JUNIOR HIGH SCHOOL sheet is provided, ask to be recognized by
LECTURE ROOM the Chair.
PJB
7: . 1. REGULAR MEETING:
1.1 Call To Order and Roll Call
1 .2 Pledge of Allegiance
1 .3 Call to Audience, Staff and Council For Non-Agenda Items Under Open Agenda
2. CONSENT AGENDA: These items are considered to be routine and may be enacted in one
motion without separate discussion. Anyone may request that an item be removed for
discussion and separate action. Motion to:
2. 1 Approve the Minutes: November 9, 12, 1981
2.2 Approve the Expenditures and Investments: $222,274.56
2.3 Receive Departmental Reports
2.4 Receive Waverly Meadows and Krose Loop Report
2.5 Receive Planning Work Program Report
2.6 Receive NPO #3 Report
2.7 Call Special Meeting of Urban Renewal Agency on 12-8-81 at 6:30 P.M.
2.8 Accept Sewer Easement - Arlie & Irene Mawhirter/Asse Husvar (Tigardville Hgts LID)
2.9 Slope Easement
2.10 Call Special Meeting 11-25-81 Fowler Jr High, 7:30 PM re: canvass of vote
7: 15 3. SEWER FINANCE - Director of Public Warks/Planning Director
3.1 Receive Report on USA Policy and Rate Study
3.2 Sewer Charge In Lieu of Assessment Ordinance
7:30 4. DISCUSSION OF DESIGN REVIEW CONDITIONS BY ST. ANTHONY'S CHURCH
o Director of Public Works/Planning Director and Legal Counsel
7:45 5. PROGRESS REPORT ON DOWNTOWN REVITALIZATION PLAN AND URBAN RENEWAL OPTION DISCUSSION
o Downtown Committee and Consultants
8:_30 6. "TOWN HALL MEETING" OF ALL BOARDS, COMMITTEES, C011MISSIONS AND NPO'S
6.1 Audio/Visual Presentation
9:00 6.2 Goals and Objectives, Discussion and Priority Setting: Chuck Kingston, Moderator
10:00 7. ZCA 19-81 ORDINANCE No. 81-100 (McDonald Island)
o November 9, 1981 Council Meeting Requires First Reading
8. ZCA 30-81 ORDINANCE No. 81-101 (Coles Acres)
o November 9, 1981 Council Meeting Requires Second Reading
9. ZCA 32-81 ORDINANCE No. 81-103 (Smith)
o November 9, 1981 Council Meeting Requires Second Reading
10. ZCA 5" 81 ORDINANCE No. 81-104 (Sanders)
o November 9, 1981 Council Meeting Requires Second Reading
10:30 11. FLOODWAY ORDINANCE DISCUSSION
o Director of Public Works/Planning Director
10:40 12. NW LOOP LID TIMING (UGB & Metro; Active Plan & County; LCDC; Annexation & Boundary
Commission; LID) DISCUSSION
o Director of Public Works/Planning Director
10:50 13. OPEN AGENDA AND RECEIVE WRITTEN COMMUNICATIONS: Consideration of Non-Agenda Items
identified to the Chair under item 1.3 will be discussed at this time. All persons
are encouraged to contact the City Administrator prior to the meeting.
15;.
14. ADJOURNMENT
PLEASE NOTE 7:00 PM START FOR THIS MEETING: All other times are estimates only.
T I G A R D C 1 T Y C O U N C I L
REGULAR MEETING MINUTES, NOVEMBER 23, 1981, 7:00 P.M.
1. ROLL CALL: Present: Mayor Wilbur A. Bishop; Councilmen Tom Brian, Kenneth Scheckla,
Councilwoman Nancie Stimler; Director of Public Works/Planning Director,
Frank Currie; Finance Director/City Recorder, Doris Hartig, City Adminis-
trator, Robert W. Jean; Legal Counsel, Ed Sullivan; Clerk II, Lowana
Murray.
2. CALL TO AUDIENCE, STAFF AND COUNCIL FOR NON-AGENDA ITEMS UNDER OPEN AGENDA
(a) City Administrator requested Council consider the following iters under open
agenda, giving the first item two minutes discussion at this time, the others
to be heard at the end of the meeting.
( 1) City Administrator asked clarification of the Municipal Code, Chapter 16.40.010,
regarding political signs and posting a bond.
Tony McCasline, McCaslines Home Furnishing, 12215 S.W. Main, Tigard,
Oregon, asked for explaination of the code and how it applies to the
recall for Bishop signs that are posted in the public right-of-way.
City Administrator read the Tigard Municipal Code, Chapter. 16.40.010,
section regarding political signs and asked Council for direction.
Consensus of Council was to have the Police Department remove all political
signs posted in the public right-of-way that evening.
(2) City Administrator asked Council to approve current recruitments and job
descriptions.
(3) City Administrator to give an oral report on the moving and reorganization
costs.
3. APPROVE THE MINUTES: November 9, 12, 1981.
(a) Motion by Councilman Brian, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council present.
4. APPROVE THE EXPENDITURES AND INVESTMENTS: $222,274.56
(a) Motion by Councilman Brian, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council present.
5. RECEIVE DEPARTMENTAL REPORTS
(a) Motion by Councilman Brian, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council present.
6. RECEIVE WAVERLY MEADOWS AND KROSE LOOP REPORT
(a) Motion by Councilman Brian, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council present.
7. RECEIVE PLANNING WORK PROGRAM REPORT
(a) Motion by Councilman Brian, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council present.
OWN
8. RECEIVE NPO #3 REPORT
(a) Motion by Councilman Brian, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council present.
9. CALL SPECIAL MEETING OF URBAN RENEWAL AGENCY ON DECEMBER 8, 1981, AT 6:30 P.M.
(a) Motion by Councilman Brian, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council present.
10. ACCEPT SEWER EASEMENT - ARLIE & IRENE MAWHIRTE/ASSE HUSVAR (TIGARDVILLE HGTS LID)
(a) Motion by Councilman Brian, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council present.
11 . SLOPE EASEMENT
(a) Motion by Councilman Brian, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council present.
12. CALL SPECIAL MEETING NOVEMBER 25, 1981, FOWLER JR. HIGH, 7:30 P.M. RE: CANVASS OF VOTE
(a) City Administrator asked Council if the time and place met with their approval.
After discussion it was concensus of Council to change the time to 5:00 P.M.
and to meet at Tigard City Hall.
(b) Motion by Councilman Brian, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council present.
Mayor Bishop removed Item #3, SEWER FINANCE, and placed it as agenda item 412.
13. DISCUSSION OF DESIGN REVIEW CONDITIONS BY ST. ANTHONY'S CHURCH
(a) Public Works/Planning Director explained that this is before Council to
review and modify the eleven conditions placed on the project by the Planning
Department, such as the ingress and egress on 99W and the formation of a LID
on McKenzie, Grant and Johnson Street. Public Works/Planning Director
introduced Dennis H. Henningr, Attorney at Law, representing St. Anthony
e
Kelly Center to Council .
PAGE 2 - REGULAR COUNCIL MEETING MINUTES, November 23, 1981
(b) Dennis H. ?Menninger, Attorney at Law, 425 Second St. , Lake Oswego, Oregon,
representing St. Anthony's Church, gave a brief synopsis of the background
explaining that the church is currently waiting for design review and build-
ing permit approval on Phase I of the center to proceed with construction,
Mr. Henninger introduced Larry D. Nicholson, architect for St. Anthony's Church
and he showed Council on the architectural drawings where the center w 11 be
located in relationship to the present buildings.
Mr. Henninger presented the church's counter proposal regarding 1/2 street
improvements and asked that Council take into consideration the financial burden
the formation of an LID would be to the neighbors, some of which are low income
housing projects.
After discussion between Council and staff consensus of Council was for the
St. Anthony's Kelly Center project go back to staff to see if some of the
problems can't be worked out.
14. PROGRESS REPORT OF DOWNTOWN REVITALIZATION PLAN AND URBAN RENEWAL OPTION DISCUSSION
(a) J. Allan Paterson, 11605 S.W. Manzanita, Tigard, Oregon, Chairman of Downtown
Committee, introduced Don Driscoll of Danielson, Driscoll, Hess Architects,
Eugene, Oregon.
Mr. Driscoll outlined the Downtown Tigard Revitalization Plan review and
adoption schedule that is proposed for the months of November and December. He
presented a slide show showing Tigard's blight areas and explaining in detail
the potential the land offers for development.
(b) Mr. Driscoll, also, explained a proposed financing method to pay for the pro-
ject improvements out of tax increment cash flow. Monies would be levied by the
City upon the taxable real and personal property. After collection by the City,
be placed in a special fund and be used to pay all project costs. This method
of financing would be terminated ten years following the year in which the
agency receives its first tax increment proceeds.
(c) Mr. Paterson emphasized the December 8th public hearing before the Planning
Commission, and December 14th meeting with City Council inviting the public
to both meetings.
RECESS 9:53 P.M.
RECONVENE 10:04 P.M.
15. "TOWN HALL MEETING" OF ALL BOARDS, COMMITTEES, COMMISSIONS AND NPO'S
(a) City Administrator introduced Cheryl A. Beshear, Manager of Tigard Chamber of
Commerce and she presented an audio/visual slide show.
(b) City Administrator introduced Charles Kingston, Principal of Fowler Junior High
School, who acted as the moderator for the Town Hall Meeting.
(c) All boards, committees, commissions, staff, council and NPO's had received copies
of the summarized results of the Council Goals and Community Priorities (which
poll had been taken following the Council 's retreat) .
PAGE 3 - REGULAR COUNCIL MEETING MINUTES, November 23, 1981
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(d) Dr. Kingston went through the summary, drawing out the different views front
each group on topics picked at randum, from the list of goals or concerns in
various related group areas. After much discussion and interchanging of
ideas, Dr. Kingston thanked the audience for giving Council feedback as to
what the committees see as priorities and then turned the meeting over to
the Mayor.
16. OPEN AGENDA: Consideration of Non-Agenda Items identified to the Chair under item
1 .3 ::ill be discussed at this time. All persons are encouraged to contact the
City Administrator prior to the meeting.
(a) This item was taken care of at the first of the meeting.
(b) City Administrator requested that Council approve the Administrative Secretary,
Senior Secretary, Associate Planner and Administrative Assistant job descrip-
tions.
Motion by Councilman Scheckla, seconded by Councilman Brian to authorize the
job descriptions.
Approved by unanimous vote of Council present.
(c) City Administrator gave an update on moving and reorganization costs.
17. ADJOURNMENT 10:52 P.M.
City Recorder
ATTEST:
Mayo r -'—"
PAGE 4 - REGULAR COUNCIL MEETING MINUTES, November 23, 1981
AFFIDAVIT OF PUBLICATION
STATE OF OREGON,
COUNTZ OF WASHINGTON, I ss.
JOHN W. MARLING
_..... ............ _.-- ............_ ---- ----.-......-.. ......
being first duly sworn, depose and say that I am the publisher -_.------------------
..... of The Tigard Times, a newspaper of general circulation, as defined
by ORS 193.010 and 193.020, published at Tigard, in the aforesaid county and
state; that the legal notice, a printed copy of which is hereto annexed, was
published in the entire issue of said newspaper for .......... .. .._...- successive and
consecutive weeks in the following issu s .-_.......November"'-19 19 81
—
....-----........... - --------- - -.. - - – -- ---- -- ------ ---- -
-- - _ 7
•`t,� ,. - •, � (Stgnaturere) -
Subscribed and sworn to before me is .............._o .......__.- day of .._-
19
...........-- - _
- -' - ..- .---------- .
77 Notary Public of Oregon
My commission expires ....................
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PAYMENT OF BILLS FOR COUNCIL APPROVAL
PROCR.N2.I BUDGFT NOVEMBER 23, 1981
Cow.muni ty Protection
Police 11 ,460.91
Public Works 2t55c_71
Municipal Court 1 .209-44
Planning 809.57
Building 1,038-68
Total Community Protection 17,077 . '13
Home & Community Quality
Public Works 4,501.48
Social Services
Library 1,716.13
Aged Services
Youth Services
Historical
TetaL Social Services 1,716.13
Policy & Administration
Mayor & Council 300.75
Administration 575.36
Finance 1,671.66
Tot-1 Policy & Administration 2,547.77
City Wide Support Functions
Non-departmental 11,512 66
Misc. Accounts (refunds & payroll deductions, etc.) _ 22,327.49 _
CAPITOL BUDGET
Community Protections
Road Acquisition & Dev.
Parks Acquisition & Dev.
Storm Drainage
Total Cominuni ty Protection
Support Services
Building Improvements
DEBT SERVICE
General Obligation Bond
Bancroft Bond and LID Expenses 122.933.80
UNIFIED SEWERAGE AGENCY
Contract 37,643.90
TOTAL AMOUNT OF CTIECKS WRITTEN 222,274.56
9
MEMO
TO: CITY COUNCIL
DATE: NOVEMBER 23 , 1981
FROM: BUILDING DEPARTMENT
SUBJECT: MONTHLY REPORT FOR MONTH OF OCTOBER, 1981
October's building activity included permits for 4 signs,
6 single family residential, 6 residential alter and repair,
2 commercial, 7 commercial alter and repair, 1 site grading
for a total valuation of $1,048, 285 . 10 .
Fees for 22 permits $ :4,388.50
Fees for 4 signs 55 . 00
Plumbing Activity - 53 2, 193 .00
Mechanical Activity -- 25 446 .50
Business Licenses - 124 4 544 .00
TOTAL - - $11,627 .00
Sewer Permits - 7 $ 6,800 .
Sewer Inspections - 7 255 .
King City activity included 2 residential alter and repair
for a total valuation of $2, 888 . and fees of $46 .00.
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PUBLICfIGARD
RAWY
� 08
� 639--9511
12568 SW Main•Tigard, Or. 87223 MEMORANDUM November 9, 1981
TO: LIBRARY BOARD
CITY COUNCIL
FROM: CITY LIBRARIAN
SUBJECT: Monthly Report, October 1981
1. Administration:
a. On October 1, the Librarian, the City Administrator, Councilman Kenneth Scheckla
and Mr. Otto Sorg, Library landlord, met at the Library to discuss extending the present
lease. Also discussed was the possibility of renting some storage space to the rear of
the present location. Mr. Sorg indicated that he would have to check with the present
renter. He also indicated that renewal of the present lease would be no problem. City
Administrator promised to investigate extending tax relief on the area -occupied as part
of a new agreement. Since that meeting it has been determined that a new lease must be
executed and then application can be made to the county for tax relief. The writing of
a new lease has been referred to the City Attorney and application for tax relief will be
made after the newlease is negotiated.
b. October 2, Librarian attended Washington County Cooperative Library Service (WCCLS)
goal-setting workshop. The session was led by Marcia Lowell, Oregon State Library, and
Larry Sprecher, Management Consultant. Priority setting followed the discussion of various
problems and concerns. The top three areas of concern were: (1) County-wide automated
circulation; (2) Alternate funding; (3) Collection development. Committees were formed
to study means for achieving a county-wide automated circulation system and to study alter-
nate means of funding libraries. Tigard Librarian chairs committee on alternate funding.
The first meeting of that committee was held on October 8. Members of the committee identi-
fied various funding alternatives and decided to explore special tax districts first. On
October 22, two representatives from Washington County Fire District #1 met with the com-
mittee to explain how special tax districts for fire protection are administered and dis-
cuss pros and cons.
C. The Library Board held its regular meeting on October 12. Minutes were mailed on
November 2.
d. October 19, Librarian made a special report to City Council on the growth and
development of Library services over the past five years. Donna Selle, WCCLS coordinator,
reported on county-wide plans for cable TV, automated circulation and alternate funding.
2. Personnel:
a. Volunteer hours totaled 135 for a daily average of 5 hours.
b. Two Tigard High School CE-2 students did job explorations.
C. A community-service assignee worked 16 hours.
3. Statistics:
a. Circulation of all materials 8802.
Books 8205 Magazines 337
Adult Books 6217 Audio-Visual 139
Juvenile Books 1988 Other 25
{ Interlibrary Loan: requests placed 123; requests filled 96.
Tigard Library Board - Monthly Report, October 1981 - page 2
3. Statistics: (continued)
b. User cards issued 225. In-town 104; out-of-Lown 121.
C. Story-hour attendance: total 67; average 9.5.
d. Reference/Reader's Advisory 650.
e. Materials added 456.
f. Materials withdrawn 209.
g. Money received:
Fines $36.65
Lost Books 58.90
Mis. Replacement 10.45
Donations 9.58
4. Children's Services - John Henshell:
A Brownie troop of first graders came in for a special Halloween program (10-13), and
provided a pumpkin and decorations they made for the library. Halloween books were put on
display 2� weeks before Halloween, and all circulated quickly. Halloween parties were in-
corporated into the regular pre-school story times October 28 and 29. Some of the children
came in costumes. We averaged nearly ten children per story time in October (after suspending
story time in September). '
We had a Halloween party for children aged 8-12 on October 31. They were treated to true,
scary, and funny stories, and a plethora of teeth ruining treats. We played games and awarded
prizes for best, wierdest, funniest, most original, and scariest costumes.
National Popcorn Week (the last week in October) was celebrated in the children's
room.
Plans for Androcles & the Lion were finalized with TPL having the responsibility of
designing the poster and tickets for our regional group. The play will be on Tuesday,
November 17, at 7:30 PM in the Tigard High School cafetorium.
WCCLS Children's Section met in Tigard this month. We agreed to send people to an 0L.4
Intellectual Freedom workshop, and to a children's books/storytelling workshop presented by
Dr. Caroline Feller Bauer. Each library will be responsible for preparing a storytelling
packet. Tigard will do "hippopotami." We viewed Pat Feehan's slide/tape presentation of
the Young Reader's Choice awards.
Tigard Children's Librarian attended the OLA Intellectual Freedom workshop in Salem on
October_ 23.
Magazines and shelving have been ordered for the children's department. Among the titles
we are adding are American Horseman, Boy's Life, Dynamite, Jack & Jill Magazine, Teen, and
Children's Express.
A young lady earned the dragon's head and tail (made for the Tigard Town & Country Day's
parade) by donating several hours of service to the children's department. She reorganized
the YA paperback and hard-cover books, and returned with a friend to do more work.
_ iii l �
: �. • ' .: Ute% a.: •. ;%')-( <,Zc'a C;'�'�c'.: ( �) T i o.. [:rj_�:!/,r' !"-i..,_ % ' 7r- "
'CZ .. ,.. :ij,,7CS. ':J • '�J." .v✓ Lir .:)i:_ i%L, r.•. r:
:xrcl
(Ci i.�) -- ---—
2 fE�;:)rd Public Literary - - ----- -- --- ---- --.
- _ 5_ Irene Ertcll
(h'ama of Libra__>�ian) —
(1"ai Z irg dcZ�rt-� 6. 619-95" _
(Li.h nxr3/ Te Zephane)-
7- Library trustee appointed by County Court City COi#nCil ,xx
Other
TRUSTEE NAP1E t��4ILitYG �1DD?ESS- �--
(Include ei� and z.TP Code) TELEPHONE D�[TE TERM
Richard Bcndixsen ----�-- �Y,PIP.ES
13350 SW Ash Ave.Tigard97223 639-8367
— ____ 6-30-1983
.IQ�.n Carlisle _ 12110 S[_•7 92 Ave. �rc'97223 _ - --------
$-..t_sYr Ch i�_I:_` __ 639=335G_--- 6-30-1982'
7595 S[I TiCherr�__Ti�ard97223 630-7362 _
_ 6-30-19��1
j�le lter Muri'._all 1�+805 Std 103 A�.�e. -Z3_ Ti�.ard97� _620-5 X30 6-3Q-
10215 _§W 1_952 ---
James Side, Hi�hla.nd Drc "97223 -
Madalyn_Utz -- 639_12_8_ 6-30=1953
------ _ 14880 SW 133 Ave 72 639-82
Tee��7a; - 639-8286 6-30-1984
�n -- 11815 SW [di ldwoodTioard97223
Appointrlent o t 639-2353 6-30-198Y_
Of trustees shouZd be made in accordance with Ze a7.
term, with dates of e,�xiration staggered. (See Oregozz Revis�d Stcrtvtp7ors o a - e
f foz.r l�ec_�=
and 357.40,5. ) c 357.417, 357. 450
8. Datc Of ordinance or resolution establishing library
under ORS 357.400 - 357.621 . March 27, 1972_
9. Are your operations partially or -Fully financed by funds received
through a serial levy?
Yes xxx No _
10. Numbn;- of public service Outlets:
Headquarters 1
Branches o _
Mobile• unit stops
lI . Number of bookmobiles and other mobile uoitcr public service outlets --
12. Boosts-by-mai 1program.� �
Yes _ No x�;x -------
13. Hours library is open for service: Indicate
------- - exact opening a;--d closing winter hours.
M.•ON TUES WED TFIUP,S -- ---
FRI SAT S Up{ TMA—L
CLOSEU 9:30 AM 9:30AM 9:30 AAI 9:30 30- -- PER WEEK
to Lo to Ai1 CLOSED - —
__-- 8_30 P?� to to to
__`8_30 Pi~t 18:30 PP1�—+00_PL1� 5:U0 1_,1 to 48
i.
15. Ti t';
Curt.'.' j ;R-TORTCA L SUBSCRIPT!OiJ
16. Ti tl es —_---- 20 -- -. 87 ---
AUDIO 113IJAT 117D OTRf,.R NO.:-PR NT LIBRARY A"i?'t RTELS
17. _Titles, Sound Recordings _— _— _— — 431_
Films and Video Cassettes I
1 II. Titles, ------ -- — - —-- -
--- --�---
19. Ti tl es, A11 Other Non-Pri rb0 60t Li brary L*;a tori al s —_ _—_—`
229 cassettes were recatalooed.
CIRCULATIOd
Murr,Jer of Transactions of —
All Library Materials Total No. of
Type o. Loan Transactions
Adult Juvenile
Materials materials
20. D_THE(-'i' CIRCULATIOR' 70,70S I 27,056 97,764 --_— --
i
21 . ErfF,7,1,5103 CIRCUTATIO%1
separate
22. Loaned to Other Libraries 245 entry not kept 245
23. Borrowed from State Library, i ,81 _ _ 181
24. Borro.-ed from Other Libraries 687
?S. TOTAL Interlibrary Loan-Borrowed 868 ( s6,
---- --- — -- --- — --- --
7:�:7 t'
S;1 1.2
r c r un t Loss. b.--,k FL-1111S L i :1 M
S
27. Ci`- $ 32 J l-
1 39. Boos 1 7 b6
28. Coun�:y funds $ 77, 727, 40. Periodicals 657--
29. Ocher local funds 41 . Audi ovi su_al & Other
(Sp e CL J2Non-print Materials $ 6,532
42. TOTAL (Itenv: 39 - 41)
$25,455
30. State-Kii-i-Grants $ _=595 (per capita)
-
31 . Fed-ral funds (LSCA) votOther 0,)=-rating_ Expenditures
32. Revenue Sharing
33. Other federal funds 43. Library equipment $ 139.00
44. Plant Operating cet
14ai ntenance $ not incl. in bud-eL
45. All Other Operating
_�Mfts'_& Donations- $ 222 Expenses $ 5,543
34. 46. TOTAL (Item 43 - 45) $ 5,6F,2
35. Other Operating
Receipts $-2.73 (lost books) 47. TOTAL OPE-WATING EXPENDITURES $ 111,549
36. TOTAL 27 - 35) $ 112,965 (Items 38, 42, 46)
37. TOTAL OPERATING RECEIPTS $ 113,313 48. Unexpendod Balance $ 1,764
36)
CAPITAL RECEIPTS CAPITAL EXPENITTURE!�_
49. Local Funds $ 54. New buildings, add.
50. Federal funds $ & remodeling $
55. Equip- for new &/or
51 . Revenue Sharing $ expanded buildings $
52. Oth-er Capital 56. Other capital ex-
Rece i $ penditUres
(Specify) $
53. TOTAL CAPITAL RECEIPTS $ 57. TOTAL CAPITAL EXPENDITURES
(Iters 49 - 52) (Items 54 - 56)
58. TOTAL RECEIPTS $113,313 59. TOTAL EXPENDITUPES $111,549
(Itcuin, 37, 53) (Item; 47_, 57)
If fines, rental fees , etc. are turned in to appropriating body, state
amourrcollected here, but Omit fro;ji Item 35. $ 364
Approved budget for coming fiscal year
i ' � i I -. -_ I '.. ..1_ '• a t` ...:i I .��!f � �'+•.• ;! .... -. ..�., L. 2' ':� � -• y .., .
�..1;' _..'i �:. ✓. 1� i,�, ��J ty- _ .,... .i� � I _ .'�r. lcii ..!.1'ii .
rr
+ :l=�EK
Librarian — - —
40
�Lis't 01,7r,, pr?fessio7a7 librarians and those doi?zg pt,0fc„0io,,�; type work.
Date October 30, 1951 t� + { t,
•__ice,` t` (. ._i. �. l� , .. l' �� �;
Signatzav of Tr stidontn f —T—' — ----
SZgYZ Z6;It . CJ Ii2IJ1`'�?r''1-UrC --
54.3 /;L' 101 8-87
mil, _u:L
iUrt"t_ TA F 0'.HEF. f'f: 1 ;'.'. i) ! ?i?..' iJL
`i:O ` .0: . I_ 5T1:i7T' SI, ( 1r✓c ?
n;::
— --- - -- (�) --t )--- (c')------ ---(U) ------
FULL-T I 11E
EMPLOYES 1 3 ( -- —1- ---2--- 1 - --
PART-T I MIL
EMPLOYES - 2 4 _ 2 -_— 2---_ --_
FULL-TIME EQUIVALENT
OF PART-Tl+'•iE EMPLOYES
SHOWN Cid LINE 2 3 1.8 2 - �- - 2 -_ --'
TOTAL FULL-TIME 6
PART-TIME EMPLOYES
IN FULL-TIME EQUIVA-
LENTS (L. 1 -r- L. 3) 4 4.8 3 4
Federal
Employment No. Emps. 5
Program -- -- - ----- --------- -------- ----- ------
Personnel FTE 6
* Show to one decimal place.
7. Numbcr of volunteers 10 Total volunteer hours 2,OS5
i3. Number of hours in ful l-time work t--.reek for your 1 ibrary 64. 5
LIBRARY SALARY SCHEDULE EFFECTIVE FOR COjMING FISCAL YEAR
CLASS TITLE SALARY RANGE OR FIXED AMIOUNT
Library Director $23,464
Assistant Librarian--Reference $7. 35-per. hr -- (20 hr work week)
Department Head
Librarian 3
Librarian 2
Librarian I (Children's) $5..26 per hr -- (20 hr s.-ork week)
_� Cowmuni.ty Librarian --- —
tel1, t.. Ui.. ii :JI L
Juiy 1 , IC" - Jun:- 30, i-_i
Please report special developments in any arca of your operation such as
increased or extended services, cooperaticn with other libraries, personnel ,
financial support, policies, or awards.
April 30, 1981, Kathy Tremaine, Library Assistarit - Youth Services, resigned
to return to college for a bachelor's degree. John Yen-slici1 was hired part-
time (20 hours per week) to fill the po itiorr. Ccorge Annc Cl.ingan was hired
part-time (20 hours per week) as Assistant. L:i.brsei:ian - Reference. These two
positions were requested full-time, but budget restrictions precluded that.
The request will be re-submitted during the 1952-83 budgeL process.
543 AD 103 6/80
MONTHLY REPORT
PLANNING DEPARTMENT
OCTOBER 1981
The following projects were acted on by the Planning Commission over
the past month:
CONDITIONAL USES
CU 12-81 Webfoot Deli
APPLICANT: Andrea Asbell OWNER: Ted L. Miller
13815 S.W. Pacific Highway 7941 S.E. Johnson Creek Blvd,
Tigard, Oregon 97223 Portland, Oregon 97206
REQUEST: For a Conditional Use for a restaurant in C-3PD zone.
SITE LOCATION: 13815 S.W. Pacific Highway WCTM 2S1 3DD lot 800
ACTION TAKEN: Approved October 6, 1981
--i
CU 93-81 RON WICK/R.W. MURSELL
APPLICANT: Ron Wicks OWNER: Same
9965 S.W. Johnson
Tigard, Oregon 97223
REQUEST: For a Conditional Use for a duplex in a R-7 zone.
SITE LOCATION: 12145 S.W. Lincoln St. WCTM 2S1 2AB lot 400
ACTION TAKEN: Approved October 6, 1981
. . . . . . . .The following actions were taken by the Planning Director
MINOR LAND PARTITIONS
Nam-
MLP 18-81 Ron Wicks/R.W. Mursell
APPLICANT: Ron Wicks OWNER: Same
9965 S.W. Johnson_
E Tigard, Oregon 97223
REQUEST: To partition a .45 acre lot into three (3) parcels
of 5700, 5400 and 7500 square feet respectively.
SITE LOCATION: 12145 S.W. Lincoln near Commercial
WCTM 2S1 2AB lot 400
i
MLP 18-81 Ron Wicks (Continued)
ACTION TAKEN: Approved subject to 10 conditions - October 12, 1981
MLP 19-81 Lautt
APPLICANT: Ronald & Anna Lautt OWNER: Same
14110 S .W. 97th
Tigard, Oregon 97223
REQUEST: To create a 22,984 sq. ft. lot out of two existing
tax lots.
SITE LOCATION: 14110 S.W. 97th, WCTM 2S1 11BA lots 101 and 105
ACTION TAKEN: Approved with four conditions October 21, 1981
SITE DESIGN REVIEW
SDR 31-81 Fought & Company
APPLICANT: Arland Anderson OWNER: Fought & Company
3427 N.E. Halsey 14255 S.W. 72nd Ave.
Portland, Oregon 97213 Tigard, Oregon 97223
REQUEST: To install rail for Crane
SITE LOCATION: 14255 S.W. 72nd Ave. 2S1 12A lot 402 & 502 NPO # 5
ACTION TAKEN: Approved with five conditions , October 8, 1981
TEMPORARY USE
TU 4-81 Emmert Industrial
APPLICANT: Emmert Industrial Corporation
11811 S.E. Highway 212
Clackamas, Oregon 97015
REQUEST: To temporarily place a building upon corner lot
SITE LOCATION: created By MLP 5-81 at the corner of S.W. 104th
and McDonald.
ACTION TAKEN: Granted permission with cash bond of $10,000 .00 .
Conditions to be met in MLP 5-81 within 90 days .
POLICE DEPART�-LENT
CONSOLIDATED MONTHLY REPORT
FOR
MONTH OF OCTOBER 198-2
". DISTRIBUTION OF PERSONNEL
GEM AVERAGE, p
R'TJUERICAL STRENGTH DAILY ABSENCE Ii AVERAGE EFFECIIVE STRENGTH
End of Same This SameThis ! Last Sane
this Month Month Month Month i Month Month
Month Last Last Last
Year Year Year
OTAI. PERSONNEL 28 27 10.8 11.4 F1.5
7.2 = 16.0 15.6
F-IIEF'S OFFICE 3 1 1.5 .3 2.0 .7
ERVICES DIVIS. a 7 1.4 2.9 4.6 4.1 4.1 -
ATROL DIVISION 16 16 I 6.8 7.2 ;I 9.2 8.1 8.8
-RAFFIC DIVIS. --------------------------- --------- --------- -------- ------- -----------
DIVEST. SECTION 3 3 11= 1.1 i.l q 1.9 1.8 1.9
ORCE ONE 12 12 4.5 5.2 7.5 r 7.4 6.8
ORCE TWO 9 8 4.6 3.2 4.4 4.3 4.8
'ORCE THREE 7 7 1.7 3.0 1,1 5.3 4.3
CHANGES IN PERSONNEL � DAILY AVERAGE PATROL STRENGTH
. Present for duty end of last month 28 This Same Month
. Recruited during month 1 Month Last Year
I1. Tonal number field
. Reinstated during month officers 16 16
Total to account for 29
2. Less Agents Assig-
. Separations from the service: ned to Investigai. 0 0
(a) Voluntary resignation 1 3. Average daily abs-
ences of field off-
(b) Retirement icers owing to:
(c) Resigned with charges pending (a) Vacation, susp
(d) Dropped during probation ension, days off,
_ comp. time, etc. 5-3 6.5
(e) Dismissed for cause (b) Sick d Injured -
(f) Killed in line of duty (c) Schools, etc. .6 .2
Deceased Total average daily
D
(g) absences 6.8 - - 7.2 -
Total separations 1 4. Available for duty 9.2 8.8
5., iPresent for duty at end of month 28_ i!
't_. PaRe One
TIGARD POLICE DEPARTMENT
Monthly Report
I. Calls for Service: This Month 675 Year to Date 6,148
A. Obligated Time 1519.5 B. Non-Obligated Time 87 .5
. II. PART I CRIMES
No. Cleared Arrests
A. Homicide
B. Rape ,
C. Robbery 5
D. Assault 72 8
E. Burglary 36 7
F. Larceny 45 i63 6
G. Auto Theft 5
Totals 1CC
27 1g
III. PART I€ TOTAS.S 71 51
72
TOTAL - Part I and II
171 78 90
IV. TOTAL PERSONS CHARGED: 90
R. a. Adult Male 60 c. Juvenile Male 17
b. Adult Female 7 d. Juvenile Female ___6—
V. WARRANTS SERVED 12
VI. TOTAL PROPERTY LOSS $ 83,378.66
TOTAL PROPERTY RECOVERED $3,993.18
VIZ. TRAFFIC
a. Accidents Investigated 27 Injury Accidents 10 Fatal 1
b. Citations: VBR (Speeding) 14 Yield Right of Way---i—
Following
ay8Following too Close 1Red Light 8 Stop Sign 5
Improper .Turn 2 Reckless Driving__L_
Careless Driving 8 Driving Under the Influence !!
Driving While Suspended 8 Other Hazardous 6
Non-Hazardous 99 Total Hazardous 72
C. Enforcement Index_ .5.54
d. Traffic Enforcement Totals
Citations: This Month This Year 171 Year to Date 2,234
This Month Last Year 2+21 —Last Year to Date 2,35,
Warnings: This Month This Year 36 Year to Date 53C
This Month Last Year —
Las t Year to Da to 827
NOTE: :: - Part I Crimes (Major Crimes
��. ) Clearance Rate 27.Coil,
Part II Crimes (Minor Crimes) Clearance Rate---7T--S,.
VIII. TRAINING
A. Management of Public Records. Records Supervisor Carrick
attended a 1 day workshop sponsored by the Board on Police Standards
and Training on October 16. This workshop was presented by Kris
Scoumperdis, Portland City Attorney's Office, and was held at the
Holiday Inn in Wilsonville.
B. Public Relations for Police Communications. All 7 members of
the Services Division attended a training class on October 17 at
Beaverton Police Department. This class was presented by Diane Brandt
from Gladstone P.D. , and it lasted for 3 hours. A total of 21 man hours
were spent receiving this training sponsored by the Board on Police
Standards and Training.
C. Auto Theft Investigation. Det. Merrill attended a two day
workshop on October 20 and 21, receiving 16 man hours of training.
This BPST sponsored class was held in Eugene.
D. TNT Training. On October 22, Sgt. Newman attended TNT training,
practicing entries into a 9-story hotel.
E. Identi-Kit School. Det. Merrill completed a 2 day class held
at Vancouver P.D. , learning how to make composite drawings from the
Identi-Kit. He received 16 hours of training.
F. Association of Police Planning and Research Officers. Chief
Adams, Lt. Jennings and Officer Grisham attended the quarterly meeting
of APPRO on October 23. Topics covered were Planning in the Police
Environment; Group Decision Making; Patrol Deployment; and Corporate
Planning.
G. Juvenile Conference. Officers Grisham and Miller attended a
3 day workshop in Lincoln City; topic being juvenile problems and child
abuse. 48 man hours of training were received.
H. Police Academy. Officers Ober and Harburg completed their 7
week basic recruit school at the Police Academy in Monmouth this month.
I. Police Reserves. See attached report from Police Reserves
for summary of their activities during this month.
IX. COMMUNITY RELATIONS
A. See attached report from Officer Grisham for summary of his
activities during this month.
X. GENERAL INFORMATION UPDATE
A. Emergency Light Bar Modification
The Chief of Police initiated a study to upgrade the existing vehicle
emergency light bar system. The test vehicle light bar was modified by
increasin` the rotating sealed beam candle power from 35,000 to 50,000,
and replacing the conventional bulb in the red flashing lights (lolly pops)
with a halogen bulb. The cost of this conversion is approximately $35.
In comparing this modified system with existing systems in use by other
agencies, it was found that the modified system to be equal or better. In
contrast, a good quality light bar replacement will cost approximately
$350 per unit. The cost to modify the five units will be $175; replacement
bars would cost approximately $1,750.
As a result of this study, all light bars will be upgraded as snnn as
Possible.
B. Staff Inspections
Commencing in December, the Chief and Lieutenant will be observing
department operations on the various shifts. These inspections will not
be announced or scheduled; the intent is to improve where need be the
mid-management skills.
In addition to the above, the Records Supervisor will be making similar
inspections of Services Division operations on the various shifts to
r assure the effective utilization of personnel resources.
C. ICAP Progress Report
Since the last report, the following program components have been
completed, or are in progress:
1. Goals and Objectives
2. Implementation Plan
3. Work Plan Assignments and Responsibilities
4. Program Priorities
(See following enclosures re: 1 thru 4 above)
5. Records System Assessment and Revision Work Plan
a. Work Plan Scheduled Tasks
Task #
1. Completed 10-14-81 on schedule
2. Completed 11-2-81 on schedule
3. Completed 11-2-81 ahead of schedule
4. Completed 11-4-81 ahead of schedule
5. Completed 11-5-81 ahead of schedule
6. Completed 11-5-81 ahead of schedule
7. To be completed 11-23-81 ahead of schedule
8. Completed 11-4-81 ahead of schedule
9. Completed 10-14-81 ahead of schedule
10. In progress; behind schedule, to be completed the week of 11-23-81
11. To be completed the week of 11-23-81
12. To be ordered 11-24-81
13. Completed 11-5-81
14. Scheduled for 12-9-81 through 12-20-81
15. Completed 11-5-81
16. Completed 11-10-81
17. Scheduled for completion 11-30-81
18. Scheduled completion date 12-21-81
19. Scheduled to be on line 1-1-82
20. Completed 11-5-81 (no change)
i
21. Scheduled 1-1-82
NOTE: (See attached Records System Implementation t•;ork Plan) .
It should be noted that some delays have been encountered due to
printing dealys, the planned out-of-state training schedule,
resulting in a conflict with the records system work plan; however,
the delayed work will not impact upon the overall implementation
schedule. The delayed work will be completed the week of 11-23-81.
6. Hardware and Software Installation
On November 2, the micro-computer and software programs were set
in place, and software testing and debugging commenced. The representa-
tives of Public Administrative Services (P.A.S. ) for this task were
Hai Spice and Walt Lonnborg. Spice spent four (4) days on this phase, and
Lonnborg spent five (5) days on the program. Some minor program menu
changes were required, and will be provided as updates to the systems
operations manual the first week of December, 1981. It should be noted
` that our ICRP software programs for the micro-computer are the most
current and enhanced programs to be put in place in the nation.
Some limited operational training was provided to the ICAP team members;
however, most of the time was spent in program testing and menu develop-
ment.
The software programs are as follows:
a. Tactical Planning Files
Crime Analysis Programs
(Maxi Manager)
1. M.O. (Modus Operandi) File
2. F.I. (Field Interview) File
3. Known Offender File
4. Suspect and Vehicle Descriptor File
b. Statistical Planning Programs
(NEWDOS 80)
1. Patrol Plan
2. Officer Evaluation
3. Input Data File Analysis
4. Correlation Matrix
5. Data Base Management
6. Random Sample
7. Descriptive Statistics
8. Histogram
9. Frequency Distribution
10. Analysis of Variance
11 T-Test for Matched Pairs
12. Correlation, and Linear Regression
13. Multiple Linear Regression
14. Time Series Analysis I
15. Time Series Analysis II
16. CHI-Square Analysis
7. ICAP Training
Lt. Jennings and Officer Grisham were assigned a •reek's training
in Calirornia, the week of November 16 through 20, 1981. They will be
receiving training on operational ICAP programs at Marin. County Sheriff's
Department, Stockton and Fairfield Police Departments. (See attached
training assignment) .
On December 1, 1981 the ICAP Team will receive an additional four (4)
days training, concentrating on crime analysis functions. This
training will be conducted by Hal Spice of P.A.S. This will be the
last training provided prior to implementation scheduled for January 1,
1982.
F
8. Additional Hardware Purchase
On November 2, 1981 the printer was ordered. This printer is an
Epson MX100; cost $843.95. This printer is quite versatile in that it
will operate with standard 15 inch and 11 inch pin drive computer paper,
and friction feed standard letter size bond paper.
It prints with a fine dot matrix, and is of letter quality, and capable
of micro-computer word processing programs.
9. Contractual Costs to Date
a. System Assessment $2,127.72
b. Records Assessment, Printer
and Computer Supplies 2,531.26
c. Micro-computer and NEWPOS 80
program 2,300.00
$6,958.98
10. ICAP Summary Statement
At this point in time all members of the ICAP Team have had some
instruction on the micro-computer, and are becoming familiar with the
various programs. As training continues, operational skill and
efficency will be greatly improved. Data base development will start
the first of the year. However, some programs will be receiving data
prior to that date; the F.I. file is one example.
The members of the Task Force who field tested the ICAP reports
provided a representative feedback as to the merits of the ICRP
program and reporting system. This group also provided valuable
input into the final draft of the report formats.
Barring any delays by external vendors, the projected on line date
of January 1, 1982 should be attainable.
i
` TIGARD POLICE DE;PARTMIENT
INTEGRATED CRIMINAL APPREHENSION PROGRAM
GOALS AND OBJECTIVES
I. GOAL: To develop a highly integrated criminal apprehension and police
service delivery system, whereby all elements of the department
and its resources will be directed towards the accomplishment
of the police mission._
IL SYSTEM OBJECTS:
A. Identify and collect copies of all available source documents
on selected target crimes.
B. Design a method for extraction of pertinent data elements from
available source documents.
C. Establish.a set of operational files for rapid retrieval of
crime element data, such as suspect descriptions, suspect
vehicle descriptions, aliases and nicknames, and physical
characteristics of offenders noted in Offense and Supple-
mentary Reports.
D. Develop techniques for identifying locations of target crime
occurrences, using mapping techniques, and for correlating
target crime locations and Offense Reports according to
individual patrol beat.
E. Design methods for the timely identification of crime patterns
and trends, and.for the dissemination of pertinent information
to user personnel.
F. Design a series of dissemination products for the transmission
of crime.pattern information and trend data to field opera-
tional units in a timely manner.
G. Establish a system of feedback in which user evaluation of
the accuracy, validity, and worthiness of crime analysis
information can be effectively communicated to crime
analysis unit personnel on a continuing basis. Consistent
with this objective, establish an open channel of communi-
cation between the crime analysis unit and each user of
crime analysis information.
A.
ICAP Goals and Objectives
Page 2
III. PROGRAM! OBJECTIVES:
A. Achieve more effective deployment of existing patrol
resources through the early identification of crime
patterns and -trends, and the dissemination -of information
relating thereto.
B. Assist the investigative process by correlating a series of
offenses with a similar suspect, suspect vehicle description,
or unique MO characteristic.
C. Increase the number of cases cleared .through arrest by
matching offenses for which a suspect is held in custody
to other offenses demonstrating similar characteristics.
D. Enhance preventive patrol efforts by identifying persistent
or unique crime problem areas for patrol emphasis.
E. Provide information for the development of specific patrol
strategies and tactics, and for the deployment of crime-
specific patrols or special operations units.
F. Assist crime prevention unit activities by identifying areas
where target hardening and other crime prevention strategies
can be concentrated.
G. Provide a quantitative means for measuring the effectiveness
of specific crime impact programs.
H. - Furnish trend data for overall department planning and
targeting—
IV. SUMMARY:
The above stated objectives are anticipated products and results
of the ICAP program. Objectives may change, additional objectives
added, or some may be deleted. Program changes or enhancements .may
have impact upon the objectives indicated above.
1 �`_ -�
H.B. Aaas -
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TRAINING ASSIGNMENT
November 4, 1981
TRAINING: ICRP Tactical and Statistical Planning and
Program Operation
ASSIGNED PERSONNEL: Lt. Jennings and Officer Grisham
LOCATION: California Law Enforcement Agencies:
1. Stockton P.D. (2 days)
2. Fairfield P.D. (1 day)
3. Marin Co. Sheriff's Dept. (1 day)
4. Training Recap (Stockton P.D.) (1 day)
TRAINING DATES: November 16 thru 20th
TRAINING ASSIGNMENT:
I. Review ICAP Program Operation
A. Tactical Planning
1. Crime Analysis
2. User Group Reports
3. Directed Patrol Assignments
a. How assignments are made, and feedback (confer with
user group Patrol and Investigation Divisions)
4. Performance Measures
a. Benefits
B. Statistical Planning
1. Statistical Products
a. Use
b. Benefits
2. Confer with Statistical Package User Group
a. Planning Efforts
. Short range
. Long range
. Forecasting applications
C. Obtain Crime Prevention information on programs and inter-relationship
with ICRP
D. Briefing Chief of Police November 23, 1981
1. Training Review
2. Program Management Enhancements
E. Written Recommendations due November 30, 1981
R:B. Adams
Chief of Police
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M E M O R A N D U M
November 19, 1981
TO: TIGARD CITY COUNCIL
FROM: FRANK CURRIE, PLANNING DIRECTOR
Attached is the proposed work program for the Planning Department.
This program reflects activities in long range and Current Planning
through September of 1982. The purpose of the program is to bring
the Comprehensive Plan into conformance with LCDC while allowing the
Planning Staff to address Current Planning activities in a timely
and efficient manner. The new Associate Planner should be on board
i
in January of 1982 to be primarily responsible for the Comprehensive
Plan. Liz Newton will continue as the Associate Planner responsible
for Current Planning Activities.
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M E M O R A N D U M
TO: City Council
FROM: Public Works Director
SUBJECT: Agenda Item # 2.4 �November 23, 1981
I would like to update the Council on two items that have been brought to
your attention concerning the Waverly Meadows Subdivision North of S.W.
Bonita at S.W. 80th.
The first item is the S.W. Kroese Loop Street end. Adjacent residents
and the Waverly Nt%adows Homewoners have been concerned as to how this street
end stub would be completed by the Randall Co. as part of the conditions
of improvement associated with their development to the East. We have
reached an agreement with the neighborhood to require a 20 foot radius
turn around at the end of this 100 foot street stub. Sidewalks, curbs
and driveways will be removed and replaced to City standard details.
A catch basin will be installed for drainage. Our street sweeper can
turn around without backing up. The trees will not be disturbed and the
natural burm at the end will be replaced if it is necessary to excavate
more than is planned. An all around good compromise.
The second item of concern in this subdivision is the bike trail that will
form a part of the system of Greenway trails along Fanno Creek and
Summer Creek that has not been built. The developer showed a trail
location on his plans. He did not construct the trail as shown because he
said it was not economically feasible in that loaction. The staff will
consider alternate proposals but feel they must come from the developer.
The developer is asking the City to accept the public improvements without
completing this item. Staff will not recommend approval until this item
is resolved. Standard Operating Procedure: :
The ball is in their court!
r
RECEIVED SEP 2 1 ggg�
September 11, 1981
City of Tigard
P.O. Box 23397
Tigard, OR 972.27
Attn: City Council
Mayor
We, the homeowners in the area adjacent to Kroese Loop, are concerned
about the City's proposed plans for the further development of that
street. Initially the proposed plan called for a cul-de-sac and a
fire lane connecting the east end of Kroese Loop with the west end
of the adjacent Randall development. The fire lane would have
consisted of a narrow lane cut through the existing berm at the
end of Kroese Loop, to connect with the parking area of the Randall
development. The developments were to be separated by a knock-down
pole.
The homeowners were opposed to this action because there was already
adequate fire protection, but primarily because it destroyed a natural
buffering between the two developments.
when members of the homeowners association approached the City of
Tigard on this matter, we were informed that the necessity for a
fire lane no longer existed and therefore would not have to be
installed. It was explained, however, that the plans for the develop-
ment of a cul-de-sac at the end of Kroese Loop were still going to
be pursued. When we inquired as to the justification for this, the
only reason we were given was that it was to accomodate the area
required for the street sweeper to turn around.
We feel there is insufficient justification for this, given consider-
ation to the other factors involved:
1. There are some very large first-growth trees on the dividing
line between Randall's property and Waverly Meadows. The
proposed cul-de-sac would result in the loss of some of these
trees and would destroy a berm which provides a natural
buffering between the two developments.
2. Randall Construction fully supports our desire to leave the
street as it is. Aside from the cost, Randall desires to
leave the large: trees and berm untouched as they serve to
enhance their development as well.
3. The installment of the cul-de-sac would serve to extend our
September 11, 1981
City Counc i 1 & Mayor
Page 2
development of single-family dwellings into the development
Of =Iti-family units.
In response to the stated requirements, we would propose the
following alternatives:
1. Kroese Irnp is a very short street (37 yards long), and it
slopes downhill toward S.W. 80th Place. Annual rains act to
sweep the street with natural runoff.
2. The Waverly Meadows Homeowners Association is willing to
provide for the cleaning of the street as they provide for
the upkeep of the common areas in the development. This
would be supported in the by-laws or the association.
3. Kroese Loop is currently 28 feet wide. We have been informed
that a street sweeper only needs 40 feet in which to turn around.
It is difficult to understand why the street sweeper cannot
back up and/or turn around in the driveway of one of the
homeowners.
In light of the above arguments and alternatives, we would propose
that the City of Tigard leave the street as it is at the present
time, and put up a sign signifying it as a "dead end" road. The
vast amourt of disruption that would be caused by it's implementation
cannot be justified by the need to keep the street clean.
We ask that you please consider our appeal in this matter. We
would be pleased to meet with you at a mutually convenient time
to discuss with you our concern: and explore any reasonable
alternatives.
You may contact us by calling Sandra Bundy at 646-3121 (work) or
at 620-7551 (home).
Thank you,
Waverly Meadows Homeowners
Attachment
We, the undersigned, by our signature show our agreement and support
of the attached letter. We petition the City Council of the City of
Tigard to give consideration to the concerns that have been expressed
and in accordance, modify the plans for Kroese Loop to preclude any
further development of that street.
Name Address Date
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M E M O R A N D U M
Nove.*nber 19, 1981
TO: TIGARD CITY COUNCIL
FROM: FRANK CURRIE, PLANNING DIRECTOR
Attached is the proposed work program for the Planning Department.
This program reflects activities in long range and Current Planning
through September of 1982. The purpose of the program is to bring
the Comprehensive Plan into conformance with LCDC while allowing the
Planning Staff to address Current Planning activities in a timely
and efficient manner. The new Associate Planner should be on board
in January of 1982 to be primarily responsible for the Comprehensive
Plan. Liz Newton wiil continue as the Associate Planner responsible
for Current Planning Activities.
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M E M O R A N D U M
November 19, 1981
TO: CITY COUNCIL
FROM: LIZ NEWTON, ASSOCIATE PLANNER -
On Wednesday evening, November 18, 1981, I attended an informational
meeting for people interested in reactivating NPO # 3. At their
November 10, 1981 meeting, the Tigard Planning Commission approved
one member for NPO # 3. Last night, I received 8 more applications
for membership which will be presented to the Planning Commission at
their December 1, 1981 Special Meeting.
Items of discussion at the November 18, meeting included, the role and
responsibilities of the NPO's, annexations, the Comprehensive Plan,
the Comprehensive Street Plan and the 130th Avenue feasibility Study.
NPO # 3 has scheduled their next meeting for December 16, 1981 at
Tigard City Hall. We hope to have full membership approved at that
time.
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0 2982
September 14, 1981
City of Tigard
12420 S.W. Main Street
Tigard, Oregon 97223
ATTENTION: CITY RECORDER
Enclosed are the signed Permanent Slope Easement documents
for acceptance and completion by the City of Tigard.
Please direct a copy of the signed easement to my attention
for our records. Thank you.
Sincerely,
z-Cx_-�' C-4KO-�
R. L. McMahon
Manager, Administrative Services
RLM:jlc
cc: Steve Rummel
Enclosure
Lamb-Weston,Inc., General Office,6600 S.W.Hampton Street,P.O.Box 23517,Portland,Oregon 97223
Telepbo"e 503-639-8612 TWX 910 458 8796 Cable:LambWeston An d)wdar-Company
PERMANENT SLOPE EASEMENT
KNOB•! ALL MEN BY THESE PRESENTS, That Lamb-Weston, Inc. , hereinafter referred to
as "Grantors" for the consideration of the sum of One Dollar ($1.00) to Grantors
paid, have granted, and do hereby grant to the CITY OF TIGARD, OREGON, horeinafter
referred to as "Grantee" , a perpetual: r`ght and easement to construct, maintain,
repair and have free access to all slopes of cuts or fills, occasioned by or
resulting from the construction, operation or maintainance of a public street and
appurtenances uopon the following described premise= , to wit: The North Five (5)
feet of Block 38, and the North Ten (10) feet of Block 37, West Portland Heights,
a Subdivision of record Washington County, Oregon.
IT IS EXPRESSLY UNDERSTOOD that this easement does not convey any right, title or
interest to the surface of the soil , or any other rights except those expressly
stated in this easement, nor prevent Grantors from the full use of dominion there-
over, provided, however, that such use shall riot be permitted to damage or destroy
lateral support to said public street , but it is understood and agreed that Grantee
shall never be required to remove the dirt or other materials placed by it upon
said property, now shall Grantee be subject to any damages to grantors, their
heirs , and assigns , by reason thereof, or by reason of the slopes constructed thereon ,
or by any reason of change of grade of the street abutting on said property.
TO HAVE AND TO HOLD, the said easement unto Grantee, its successors and
assigns forever.
And Grantors do hereby covenant to and with Grantee, that they are the owners
in fee simple of said premises ; that they are free from all encumbrances , and
that they will warrant and defend the easement herein granted from all lawful
claims whatsoever.
IN WITNESS WHEREOF the undersigned corporation has caused this slope easement
to be executed by its duly authorized, undersigned officers acting pursuant to
resolution of its Board of Directors.
Lamb—Weston, Inc.
Name of Corporation
Ronald H. Dykeh e, President
Gary E. lose, V.P. & Asst. Secretary
STATE OF OREGON,
County of wash. ton On this 10 Day of SeptFmher1981
and
before me appeared Ronald H. Dykeh, use
Gary E_ Close both to me personally known , who
being duly sworn, did say that he, the said President
is the President , and he , the said Vice President & Assistant Secretary
is the Vice President & Asst. Secretary of L —SJeston, Inc. _
the within named Corporation , and that th e seal affixed to said instrument is the corporate
seat of said Corporation , and that the said instrument was signed and sealed in behalf of
said Corporation by authority of its Board of Directors , and Ronald H. Dykehouse
and Gary E. Close __ __acknowledge said instrument to be the free act
and deed of said Corporation.
IN TESTIMONY WHEREOF, I have hereunto set my hand
and affixed my official seal the day and year last
above written.
-
'----- Notal Public for Oregon
My Commission expires 3/14/82
ACCEPTANCE
The City above named hereby accepts the foregoing grants and agrees to comply with each
and every term and condition thereof.
CITY OF TIGARD
By:
Mayor
By:
STATE OF OREGON ) City Recorder
County of ) ss .
On this _day of 198_, before me appeared
and ,both to me personally known
who, being duly sworn, did say that is the Recorder
is the Mayor, and --
of the CITY OF TIGARD, a municipal corporation, and the said acknowledged the
and
said instrument to be the free act and deed of said municipal corporation.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal , this the
day and year in this my certificate first written.
i
Notary Public for Oregon
My Commission expires
Nam
s 1
DENNIS H. HENNINGER 1111
Attorney at Law
d The Country Square Building
425 Second Street
Lake Osweao,Oregon 97034
Telephone 635-7773
November 18, 1981
Mayor and City Council
City of Tigard
Tigard, Washington County, OR 97223
Re: St. Anthony's Kelly Center
9905 S.W. McKenzie
Tigard, OR 97223
SDR 26-81
Applicant: Larry D. Nicholson, Architect for
St. Anthony's Church
113 S.W. Front Avenue
Portland, OR 97204
Attorney: Dennis H. Henninger, Attorney at Lae;
425 Second Street
Lake Oswego, OR 97034
Site Location: Tax Lot 200, MBO No. 2, Washington County
Tax Map 2S1-2BD, 9905 S.W. McKenzie
(See Plat Attached)
Gentlemen:
This matter comes before the City Council on the application of
St. Anthony's Parish for Council review and modification of eleven
(11) conditions imposed b,y the Tigard Planning Department on design
review approval of Phase I of the Kelly Center. (See Attachment "A") .
St. Anthony's Catholic Church, 9905 S.W. McKenzie, Tigard, Oregon,
has applied for and is presently awaiting design review and building
permit approval on Phase I of a Parish Center, an approximately 12,000
square foot building, housing general meeting rooms, capable of
accommodating 200 people with a kitchen designed for serving groups
Mayor and City Council
November 18, 1981
Page 2
of approximately 100. This facility will be constructed on Tax
Lot 200 (4.29 acres) of Church property comprised of four tax
lots (100, 200, 300 and 400) , a total of 7.21 acres, bounded by
Highway 99W; S.W. Johnson Street; Grant Avenue and S.W. McKenzie
Street. (See Attachment "B") .
The building site, however, is situated entirely on Tax Lot
200, the northwesterly 4.29 acres of the above referenced four
tax 'Lots.
Approval of the design submitted for review included eleven
(11) conditions, principal among which are, (1) elimination of
ingress and egress on 99W; (2) petitioning and formation of a LID
on McKenzie, Grant and Johnson Streets adjacent to Tax Lot 200 onl,,r,
or in the alternative, half street improvements on Tax Lot 200 with
a non-remonstrance agreement on Tax Lots 100, 300 and 400 to include
any future improvements on Johnson Street, Highway 99W and, presumably,
S.W. McKenzie Street adjacent to Tax Lot 400; (3) design engineering
of all public x,orks and compliance agreements for all such public
improvements prior to construction; (4) a non-remonstrance agreement
in favor of the City of Tigard recorded in Washington County Deed
Records regarding any or all of the above prior to the issuance of
building permits; (5) dedications of property along rights of way
of abutting streets as required by the Public Works Director.
In his discussion with the St. Anthony's Facilities Committee
regarding the above conditions, principally the half street improve-
ments complete with curb, sidewalks and storm drains, together with
engineering, the former Planning Director, Mr. Howard, estimated
costs for such half stree4- improvement, depending on final design
specifications, to range from a minimum of $195,000.00 to a maximum
of $295,000.00. This cost on a 12,000 square foot wood frame
building imposes a cost-benefit ratio which is obviously absurd
and untenable. In the words of the report, it makes the project
"unbuildable financially" .
The Facilities Committee wrote to the Council in October
requesting that these conditions be the subject of discussion
with the Council in a work session prior to placing the matter
on a regular Council agenda so as to reduce the issues and narrow
the differences involved. Since no work session is available
:in the months remaining in 1981, and since the project is going
to bid in December with a building permit application presently
pending, we are before you at this time to arrive at an agreed
accommodation which will satisfy both the budgetary constraints
of the Parish, and the concerns of the City relative to the
f conditions.
Mayor and City Council
November 18, 1981
Page 3
The Church would emphasize at the outset that the principal use
of the Center as it is proposed in Phase I will '-)e to accommodate
activities presently taking place at the Parish Priery (Parsonage) ,
or, in some cases, in the school gymnasium in the vicinity of S.W.
Johnson Street and Highway 99W. No significant additional demands
on either parking or traffic on McKenzie, Grant, Johnson or Highway
99W will be made.
Since both the adjacent neighborhood and the neighborhood north-
westerly from McKenzie, Grant and Johnson are older, established
subdivisions , not subject to future increases in population or traffic,
it is felt that the requi --ements of half street improvements on all
three perimeter streets cr Tax Lot 200 eaould, at great cost, meet
needs which do not presently exist, and will not exist in the fore-
seeatle future. Only recently, the City of Tigard asphalted and
reflectorized Grant Street along Tax Lot 200 making it part of the
Tigard bicycle pathway, at substantial cost to the City. To curb
sidewalk and make half street improvements on Grant would seem to be
both duplicitas and costly for the meager benefit that would be
derived.
A very serious objection which the Parish has to the requirement
'.hat it petition for the rormativn of a local improvement district
and only alternatively provide for half street improvements is that
it ignores the physical facts involved in this unique case involving
Tax Lot 200. Since the Church property consists of approximately
4.29 acres abutting Grant, McKenzie and Johnson all served by the LID,
the Church is an absolute majority of property owners affected by
the LID. By merely petitioning for the formation of the LID, St.
Anthony's would coerce its neighbors, some of whom are low income
housing projects, to be subject to the financial requirements imposed
by this costly LID, as well as, absolutely prevent them from ever
obtaining the two-thirds geographical objections which your ordinance
requires to prevent the formation of the local improvement district.
St. Anthony's does not want, under any circumstances, to impose this
burden on the surrounding properties.
The above discussion ignores the very serious question arising
in the minds of many lawyers, both City attorneys and private parties
as to whether or not the oft used method of non-remonstrance agree-
rents are so vague and uncertain as to be totally unenforcible.
mayor and City Council
November 18, 1981
Page 4
In view of the above, the following proposal is put forward:
1. That site and design review be approved and that a building
permit issue forthwith.
2. That within twelve (12) months of the date of the issuing
of the building permit, 5 feet of right of way from the southerly
line of S.W. McKenzie Street between Tax Lot 702 and Grant Street
be dedicated to the City of Tigard to conform the width of S.W.
McKenzie Street on its southerly border to 25 feet as established
by Ordinance 1145-454.
3. That St. Anthony's submit for approval engineered sidewalk,
curb and approaches as well as a asphalt surface on Tax Lot 800,
that approximately one half acre presently being used for parking
in the proximity of the intended Kelly Center.,
4. That any consideration of limitation of ingress and egress
off Highway 99W onto Tax Lots 100 and 300 be held in abeyance until
such time as both the location and signaling of the new access road
entering Hig=,lway 99W south of S.WA Johnson Street and serving the
GI Joes location be determined.
The above proposal allows the City to know that any pressure
which the Center places on parking is presently met in an area
adjacent to the Center. In addit-ion, it allows future considerations
to any demands which traffic realignment on Highway 99W might present
when and after the GI Joe access route is finally determined. It
does not require that St. Anthony's Parish impose upon its neighbors
financial burdens of an LID which has little, if any, benefit to them.
Finally, it obviates the necessity for entering into a non-renionstrance
agreement with respect to a local improvement district when the finan-
cial and engineering parameters of that district are at present, and
until the first meeting of the LID, so vague as to be unenforcible.
Your adoption of this proposal is urged at this meeting.
truly yours,
s
DENNIS H. HENNINGER
DHH:jb
Attachment
ATTACIII-IE14T "A"
FINAL ACTION STAFF REPORT =^�=
TIGARD PL_kNNING DEPARTMENT
12420 S.-I-7. Main Street, Tigard C1 F TI�� d)
Septembe- 22, 1981 WASHINGTON COUNTY,OREGON
DOCKET: St. Anthony's Kelly Center SDR 26-81
APPLICAN-T: Larry D. Nicholson, Architect for St_ Anthony 's Church
113 S.W. Front Avenue
Portland, Oregon 9721-14
SITE LOCF�TION: 9905 S.W. McKenzie NPO 0 2
Washington County Tax Map 2S 1-2BD lot 200
SITE DES=GNATION: A-12 Multi-family residential on the Comprehensive
Plan. Churches and Schools are Conditional Uses in the A-12 zone.
Lots 10[, 300 and 400 are designated C-5 Highway Commercial on the
Comprehensive Plan Map. Proposed development will take place only
on Tax lot 200.
PARKING ?_EQUIREMENTS: Adequate parking exist on site.
STAFF CG:-^-!,NTS: The City Council policy is to require half-street
improvements as a condition of all development.
Ir% this case the Church owns considerable propert
abutting public streets, all of which are substandard. If half-stree
improvements are required the project becomes "unbuildable financial)
If a Local Improvement District is formed in the area surrounding thi
Project it would be possible to make full street improvements to S.W.
Johnson Street, S.W. Grant Avenue and S.W. McKenzie Street. However,
the financial burden would fall heavily upon St. Anthony's.
The existing ingress/egress from the present school site on 99 W shoo d
be eliminated at this time and brought back on line if an when-5 Highway Commercial Use-
property property abutting 99w is sold/improved to C
TheProperty (Main S=reet Development) directly r
across 9917 �
will develop soon and the traffic.confi uration (�6 acres) :
greatly reduced if the access to St. Anghonys was eliminatedlande
shifted to S.W. Johnson. Now is the appropriate time for this to
happen_ S.W. Johnson Street off 99W will be right turn in and right
turn out on.;.y. If the proposed Main Street Traffic Plan is -approved,
from a safety stand this action will improve the entire surrounding
situation.
STAFF ACTION: Staff Approves this Site Design Review a
if the following conditions are met: PPlicatio
1y 99W ingress/egress be eliminated and moved to S.W: Johnson
Street. Plans for these changes shall be reviewed by the
Public Works Director.
y -
12420 S.W. MAIM P.O. BOX 23397 TIGARD, OREGON 97223 pH: 639-4171
• STAFF REPORT
FINAL ACTION SDR 26-81
PAGE 2
2. St. Anthony's Church shall petition she City of Tigard
to form a Local Improvement District for the improvement
of S.W. McKenzie Street, S .W. Grant Avenue and S .W. Johnson
Street. If this effort is unsuccessful St. Anthony's shall
make half-street improvements to acceptable standards as
indicated by the Public Works Director to all streets
abutting Tax Lot 200. A non-remonstrance agreement for
the future improvement of S.W. Johnson Street and 99W
abutting Tax Lots 100 , 300 & 400 shall be signed prior to
the issuance of Building Permits for the Kelly Center.
3. Applicant shall submit detailed parking computations to
the Planning Director. Note the "improved" conditions of
each exist_ng parking lot. Reference the Tax Lot and
existing use in relation. to Code Parking Requirements.
4 . No Occupancy Permits shall be issued until all conditiorns
upon this development by the City of Tigard have been
satisfied and inspections verifying this have been carried
out by the appropriate department.
5. No changes will be made to approved plans or specifications
unless for—al application is made to the appropriate City
department and changes are approved by that department.
Application for changes will be made in writing and shall
ircludb applicable drawings.
6. Grading and construction plans for-all work in public right-
of-way and all other public improvements shall be prepared
by a registered professional engineer in accordance with '
City standards, and shall be submitted to the Public Works
Department for review.
All public improvements will require a Compliance Agreement
and must be (design) ap1�roved by the Public Works Department_
r
and must be either (1) 'fully and satisfactorily constructed
prior to the recording of any minor land partition, public
dedication, final plant, or issuance of Building Permits; or
(2) bonded to the City for 100% of the estimated cost thereof
prior to the recording of any minor land partition, public
dedication, final plat, or issuance of Building Permits.
7. All proposed .utilities shall be placed underground. Street.
lighting installations shall be approved by the Public Works
Department.
STAFF REPORT
FINAL ACTION SDR 25-81
PAGE 3
8. A City of Tigard approved Non-remonstrance Agreement must
be recorded by Washington County and returned to the City-
of Tigard Planning Department before issuance of Building
Permits or change of property ownership-
3. All street and parking areas shall be concrete or asphalt.
All sidewalks shall be concrete.
10. No minor 1_zd partitions shall be made in reference to this
project unless formal application is made to the City o-
-Tigard Pla-ming Department and the minor land Par-#-ition is
approved a�-` recorded.
I1_ Necessary dedications of property along the Rights-of-way
of abutting streets shall be made as required by the
Public Works Director.
TlAld* ward
anning Director
NOTE_ Sign below to =acknowledge conditions set forth for this
project and return to the City of Tigard Planning Department.
Failure to acknowledge will result in no further action on
this project with regards to issuance of Building Permits
or engineering approval.
Signature (Pronerty own-
er) DATE
Signature (Applicant if different) DATE
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M E M O R A N D U M
November 19, 1981-
TO:
98'TO: Mayor and City Council
FROM: Bob Jean, City Administrator
SUBJECT: Town Hall Meeting Format
r
As I see it, the Mayor can ask me to explain what we have done in
the goal-setting process to date and how we hope to use the meeting
to set the final priorities. I can then introduce Mr. Chuck Kingston,
Prinical of Fowler Junior High School, who has offered to act as
the moderator for this meeting with all the Boards and Committees.
Everyone will then be given copies of the summarized results of each
of the various groups. The groups will be asked to sit together.
Where general agreement seems apparent from the summary sheets, I
have tentatively assigned a weighted Priority from 1 - 5. Where
interesting differences or point spreads exist, we will then ask
Chuck to draw out the different views from each group on those topics.
After discussion, we will try to then assign a weighted score. As
much as possible, we will try for a consensus of opinion, but, since
priority is still the Council 's ultimate responsibility, all ties
go to the Council 's view.
After we finish the list (4 pages at 15 - 20 minutes per page equals
1 - lh hours) we should have time for some general comments from the
Boards and Committees. Chuck can then turn the meeting back to the
Mayor. A word of appreciation from the Council to Chuck and all of
the Board and Committee members would then be appropriate, along with
any other comments from the Council.
Staff will take the results and prepare a final listing in priority order
by topic for each subject area. From that, the Department Heads and
I will revise our work programs and bring forward any final adjustments
needed in this years budget. I would hope tc have a mid-year Budget
review with the Budget Committee in December. We will also use this
same priority list in preparing the Proposed Budget for fiscal year
1982-83.
That is the process as I see it. I welcome any questions or comments
you might have.
f
a
y2
�f
A = Council �•,-
B = Staff
C = Budget/Library/Park Boards
t"OUNCIL AND ADMINISTRATOR D = Planning Commission/NPO's
E = Districts (Water, Fire, School)
7--��2 3 4 5 6 -iscellaneous
D B CE A CIVIC CENTER
DACBE 3,5' PACIFIC HIGHWAY
EBCA D 3 INTERGOVERNMENTAL COORDINATION
EB ACD 3,!�COMI4UNITY REL;,TIONS
EB A C D PHILOSOPHY OF GOVERN14ENT
D A CE B CIT`: ATTORNEY
EDC B A NEWSLETTER
B ED AC y INTRAGOVFRNMENTAL (INTERNAL) COMIUNICATIONS
E A B CD y,S COUNCIL AND ADVISORY BOARD RELATIONS
AEB DC y,5 ANNUAL GOAL REVIEW WORKSHOP
E B DAC PRODUCTIVITY
E CA D B 'q GOALS, WORK PROGRAMS AND IFRIT SYSTEM
-I
C A EBD PULICY OPTIONS AND ANALYJIS
E A DBC K,S ACCOUNTABILITY
E ?:' AC q.SMANAGEMENT SYSTEI4
DEB A C BUDGET WORKSHOP
AE BCD SERVICE LEVELS
B CDA E COST CONSCIOUSNESS
BDAC E 3 APPROPRIATE TECHNOLOGY
BED C A COMPARISON WITH OTHER CITIES
B C EAD CHANGE
B CE A D PRESS AND MEDIA RELATIONS
CD B AE FINANCIAL ANALYSIS
B AE C D VOLUNTEERISM
B D C A E CONTRACTING OUT
FINANCE AND ADI4INISTRATION
I 2 3 4 5
B C A D E VACATION POLICY
C BAD E TOTAL COMPENSATION POLICY
B CDA E OVERTIME
i BA EDC FINANCES
DA C BE y FEES AND CHARGES
CA B ED TAXES
BA C E ll DEBT MANAGEMENT
C B DA E y,!�;LABOR RELATION'S
B A CE D N PURCHASING
1 of 4
I;
FINANCE AND ADMINISTRAITON (CONT.)
2 3 4 5
B CE AD PERSONNEL SYSTEM
DA CB E !i S CLASSIFICATION AND COMPENSATION POLICY
EAC BD N,S ORGANIZATION
E DC BA {' LABOR NEGOTIATORS
CAD EB COMPUTERS AND EDP TECHNOLOGY
E CB AD CAPITAL IMiPROVEMENT PLAN
A EB CD CODE
EB AC D H,S CONTINGENCY RESERVE
A DEBC 'j AUDIT
EBDAC 3 BANKING AND INVESTMENT POLICY
LIBRARY
1 2 3 4 5
DBAC E SPACE NEEDS
A C EB D L� COUNCIL AND BOARD RELATIONS
AE B . CD GROWTH IMPACT
C A B E D PRIDE IN LIBRARY
A BD EC 3 LIBRARY SERVICES
DB CAE 3 CABLE TV
ABD EC n 7 MUNICIPAL REFERENCE LIBRARY
C D B A E O a SOCIAL/CULTURAL/ARTS
E ACD B E VISIBILITY
B C A D E HOURS OF OPERATION
B CD A E PURCHASING
PUBLIC SAFETY
1 2 3 4 5
AB C DE COORDINATION WITH LA14 ENFORC EIENT AGENCIES
BDAC E 3,5 PUBLIC SAFETY RESOURCE
AC B ED 3 FIRE DISTRICTS COORDINATION
CEABD 3,S SCHOOL DISTRICT COORDINATION
A B EC D a.� TRI-MET COORDINATION
F E A CB D E EVALUATE FEASIBILITY/DESIREABILITY-TIGARD FIRE DEPT.
t B DA E C EVALUATE FEASIBILITY/DESIREABILITY-CONTRACT POLICE
ACEBD H POLICE STAFFING
B E ADC DISPATCHING
U C AE B ICAP
2 of 4
PUBLIC SAFETY (CONT.)
I 2 3 4 5
D E BAC 3,S POLICE REPORTING
B D ACE TRACY REPORT VERSUS CHIEF'S RESPONSE
CD A BE y POLICE DEPARTMENT SPACE NEEDS
A C B DE 3,5' EXPANDING ROLE OF POLICE DEPARTMENT
C D B EA POLICE DEPART14ENT I14AGE
A C BDE N CRIME PREVENTION' AND COMMUNITY RELATIONS
PC BD E 3,5' ALARM RESPONSE
D C ABE TARGETED POLICE SERVICES
C E A B D 3 LIGHT BARS
ACD EB 3•51- EQUIPMENT REPLACEMENT POLICY
C AD EB 3,1:'� POLICY ALTERNATIVES
AC D EB SAFETY VALVE
CDEAB �•� UNION CONTRACT
A D C BE COMPUTERS AND EDP TECHNOLOGY
A D B C E 3•>/REPORT WRITING
A DB CE MUNICIPAL COURT
A B DC E 3.S MUNICIPAL COURT VERSUS DISTRICT COURT CITINGS
ECD AB MUNICIPAL JUDGE
COMMUNITY DEVELOPMENT
I 2 3 4 5
C A BE D PLANNING DIRECTOR
C BED A DOWNTOWN REVITALIZATION
BACED y STREET/ARTERIAL SYSTEM
E B CD A SEWER SYSTEM
E BDA C I PARK PLAN
E DABC I/ PARKS
AEB D C RECREATION
ADBE C INDUSTRIAL DEVELOPMENT
CEB AD L�,s DENSITY
ABC ED 3.5' STREET LIGHTING
A C D BE TRAFFIC SIGNS AND SIGNALS
A E BDC PEDESTRIAN WAYS/BIKEWAYS
A C BE D CODE ENFORCEMENT
DBAC E PUBLIC SAFETY COORDINATION
A E CB D GROWTH MANAGEMENT COORDINATION
EC A DB S PUBLIC FACILITIES PLANNING WITHIN URBAN GROWTH BOUND
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3 of 4
COMMUNITY DEVELOPMENT (CONT.)
1 2 3 4 5
E A D B C EVALUATE FEASIBILITY/DESIREABILITY OF THREE WATER
DISTRICTS IN TIGARD'S UGB BECOMING CITY DEPT.
CBE AD N COMMUNITY INVOLVEMENT
CD EBA CABLE COMMUNICATIONS/CABLE TV
BC E A D _;,S LOCAL IMPROVEMENT DISTRICTS (LTD's)
ID B A C E 3,5 SIGN CODE
A B E C D 3 BUILDING HEIGHT LIMITS
C E ADB COMPREHENSIVE PLAN VERSUS NPO PLANS
ACBD E CHAMBER OF COMMERCE
A CDB E ECONOMIC DEVELOPMENT
CB E A D 3 SENIOR CENTER
EADCB 3 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
DAEC B �.�BUILDING DEPARTMENT
DEB A C ENGINEERING
A E C BD STREET LIGHT OUTAGES AND TRAFFIC LIGHT MALFUNCTIONS
DABE C 3 COOK PARK
E ABDC 3 PLANNING COMMISSION MINUTES
E D A BC E 14AIN STREET PARKING
EAC D B y FLEET MANAGEI4ENT
AD C B E JANITORIAL SERVICES
EA CD B CAPITAL IMPROVEMENT PLAN AND PROGRAM
ADEB C BEAUTIFICATION
Added by the Park Board only:
GREENWAY DEVELOPIENT & ACQUISITION
PARK DEVELOPMENT & ACQUISITION
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4 of 4
<,z 100-YEAR FLOOD PLAIN
J
FLOODWAY- i FLOODWAY FLOODWAY-b. -
FRINGE FRINGE
STREAM
CHANNEL
FLOOD ELEVATION WMEN
CONFINED WI-THIN FLOVDIWAY t '
ENCROACHMENT Et4&-fl _..
.. G
....IsuRci
......
FLOOD ELEVATs.a?d
AREA OF FLOOD VILLIN THAT CO+JL+? \�
- eEFoRE ENCgOAC!-,IA-c-P -T
' BE USED FOR DEVELOPMENT BY ON FLCi:3 TLiif
RAISING GROUND
LINE Ala iSTHE FLOOD ELEVATION BEFORE ENCROACHMENT_
LINE Co IS THE FLOOD ELEVATION AFTER ENCROACHMENT-
•SURCHAAGE IS MOTTO EA:C£ED 1.0 FOOT(FIA REQUIREMENT i++� �.�>=n -• ^• "•ATS'
Figure 4_ Floodway Schematic
z A TIQCT7RaT7CE APPLICATION
M E M O R A N D U M
TO: CITY COUNCIL
FROM: PUBLIC WORDS DIRECTOR
SUBJECT: NORTHWEST AREA L.I, 1
. 35 - 130 - WALNUT
The Council_ received a petition from adjacent property owners several
weeks ago asking for a feasibility study for the impro-v.-ment of S.W.
135, S.W. 130, S.W. Walnut and Scholls Ferry Road.
An informal meeting was held on Thursday October 29, 1981 at Fowler
Junior High, Approximately 35 people attended. Presentations were
made by the County Staff, City Staff, ODOT Staff, a Consulting
Engineer and a Traffic Engineer„
Washington County would administer the projects through its L.I.D.
process, which was explained to the group.
From this meeting the County Staff and City Staff felt that the
feasibility study was timely and appropriate. A scope of the study was
discussed. It was felt that a cost of $15,000 evenly split between the
County and the City would be appropriate for such a study. If the
project proceeded to construction the cost of the feasibility study
would be assessed against the project. If not the information would be
valuable for any future development and would be paid from our SDC for
extra capacity streets.
I would recommend that the City Council authorize the feasibility study
and the expenditure of $7500 from the SDC Fund to hire Ginther Engineering
to do the work as described in an agreement with Washington County and
the City of Tigard.
M E M O R A N D U M
TO: Mayor and Council
FROM: Bob Jean, City Administrator
SUBJECT: Current Recruitments and Job Descriptions
Although you approved the reorganization and related recruitments
earlier, it would be appropriate for you to formally approve the
four affected job descriptions. We will be able to discuss in detail
on November 30, how they fit within the Salary and Classification
Plan that we are developing.
A motion to approve the Administrative Secretary, Senior Secretary,
Associate Planner and Administrative Assistant job descriptions
as attached is requested.
NOTICE OF"RECRUITMENT
for the position of
ADMINISTRATIVE ASSISTANT
C118"To OF
WASHINGTON COUNTY,OREGON
SALARY: $18,500-$22,500 annually DOQ plus fringe benefits
DEFIB:L ION:
Reports directly to and is responsible to the City Administrator.
Performs professional, administrative work relating to the design, implementation,
and control of the City's budgeting, accounting and data processing systems.
Acts as a liaison to the Police, Library, and Finance/Records departments.
Major project responsibii1ty for developing and implementing productivity
program. Consults with defartment heads and other city officials in matters
of administrat_.o�., organization and operations. Works independently ani is
accountable for results. May supervise other employees during project
development and implementation. Performs related work as required.
JOB OBJECTIVES:
Fiscal and Data Processing Implementation and Control
Assists in the preparation and monitoring of the City's budget. Responsible
to the City Administrator for the design, implementation and control of
the City's budgeting, accounting, and data processing systems. Conducts
research and presents findings involving systems procedures
t and recommends alternative procedures. Consults with department heads on
matters of administration, organization and operations. Performs special
management studies related to the delivery and cost of services.
Liaison to Police, Library, and Finance/Records Departments
Confers with and advises department heads and other city officials regarding
administrative, fiscal, personnel, and operations problems. Trouble shoots
problem areas; researches and presents findings; develops alternative
courses of action. Review department operations and conducts procedures
analyses.
Project Management
Manages major projects such as the development and implementation of a productivity
program. Researches and prepares grant applications. Is responsible for
the development and follow up of projects as assigned.
Intergovernmental Coordination/Community Relations
Represents the City at intergovernmental and professional meetings and functions.
Attends meetings of the City Council, staff, -;rid various boards and committees.
MIMIMUM SKILLS, QUALIFICATIONS, AND EXPERIENCE
1 . Graduation from an accredited four year college or university with a degree
in Business Administration, Public Administration or closely related field.
2. Three years of demonstrated responsible experience.
3. Experience with purchasing,, budgeting, accounting and financial planning.
4. Knowledge of organizational functions , principles of management
ataslorganization.
5. Knowledge of statistical methods a,:.; �:ethods of graphic presentation.
6. Knowledge of data processing manag� ient and systems programming.
12420 S.W. AAAIN P.O. BOX 23397 TIGARD, OREGON 97221 c Eft R?YA71on ac
page 2
Recruitment Announcement
Administrative Assistant
7. Ability to assemble, organize and present statistical, financial,
and factual information.
8. Ability to analyze problems and prepare recommendations.
9. Ability to write reports and speak effectively before the public in regard
to various problems and complaints tactfully, courteously and effectively.
10. Ability to establish and maintain effective work relationships with city
officials, employees and the general public.
11. Ability to analyze financial projections.
12. Ability to accomplish assigned administrative tasks with a minimum of
supervision.
13. Ability to discern appropriate program direction, develop and implement
comprehensive pians and supervise the completion of projects in a
timely fashion.
14. Ability to adapt to and work within varied political and social environments.
15. Ability to attend night meetings.
16. Ability to secure a valid Oregon Driver's License within 30 days of
appointment.
APPLICATION PROCEDURE:
Recruitment announcement and emp7^,yment application available at the City of
Tigard, 12755 SW Ash Ave. , Tigard, OR 97223. Application deadline:
November 27, 1981 . Assessment center will be held December 5 for top candidates.
AN EQUAL OPPORTUNITY EMPLOYER MIF
NOTICE OF RECRUITII"EivT
for the position of
ASSOCIATE PLANNER CITY 0 TI6' ..--
V0 do o ■r®�
WASHINGTON COUNTY,OREGON
SALARY: $ 18,500-$22,500 annually DOQ plus fringe benefits
DEFINITION: Reporting directly to the Public Works/Planning Director,
individuals in this classification perform complex professional planning
work including research, analyais, and technical planning activities
related to current planning efforts , the implementation and updating of
the City's Comprehensive Land Use Plan and special projects. Work
assigned is carried out independently. May supervise other technical
and office assistants on assigned special projects. Performs other
related duties as assigned.
JOB OBJECTIVES:
Implementation/Updating of the City's Comprehensive Plan
Administers a program of land use planning development and control for the
economic and physical growth of the City. Prepares technical reports on land
use, and development activity and submits research findings in written, oral
and graphic presentations. Represents
the
n1Ly at proceedings before 1
the �
Oregon Land Conservation and Development Commission concerning the City's
Comprehensive Plan. Beets and advises members of the development community,
Planning Commission, city boards and committees, Neighborhood Planning
Organizations and the general public on specific planning and zoning matters.
Researches and prepares studies and ordinances for the implementation,
amendment and updating of the City's ComYrehen,ive Plan. Co-rdinates
efforts with other local governements to insure compliance with City plans.
Monitors new and existing legislation for impact of the City's planning
policies and practices.
Administration of Current Planning Activities
Performs technical research on zone changes, ordinances, annexations ,
conditional use permits, minor land partititions, site development
proposals, appeals , and other planning matters including population, housing,
transportation, land use , public facilities, and economic studies.
Participates in and a.►alyzes field surveys of re-zoning and variance requests
in regard to parking, access, and landscaping. Collects, analyzes , and
presents data; prepares new ordinances , ordinance revisions, resolutions and
annexation petitions. Consults with Fire Marshal, Engineering and Building
staffs, and City Attorney in regard to planning projects. Responds to
public inquiries, Prepares staff reports and makes recommendations for
approval or denial of planning requests. Attends meetings of various
agencies and professional groups on city planning activities.
Special Projects
Prepares grant applications and maintains an inventory of funding sources as
directed. Conducts special inventories , studies, and investigations related
to the economic and physical development of the City. Performs other studies
as assigned.
12420 S.W. MAIN P.O. BOX 23397 TIGARD, OREGON 97223 PH: 639-4171
NMI
irmoom
page 2
Recruitment Announcement
Associate Planner
MIN114UM SKILLS, QUALIFICATIONS, AND EXPERIE''`.G:.'
1) Graduation from college with a degree in planning, architecture , or
related field.
2) Three years professional experience in municipal zoning administration
and planning.
3) Knowledge of the principles and practices of local planning and zoning.
4) Knowledge of State and Municipal laws and regulations governir� Planning
and zoning and the ability to appropriately interpret them.
5) Knowledge of engineering drawings and topographic mapping.
b) Knowledge of research methods as applied to the collection, tabulation
and analysis of statistics affecting public planning.
7) Ability to compute and evaluate economic and planning statistics.
8) Ability to establish and maintain cooperative relationships with builders,
developers, public officials , property owners„ staff and the general public.
9) Ability to prepare maps, drawings and layouts from notes and sketches.
10) Ability to make oral and written presentations to various public bodes.
11) Must be able to attend night meetings.
12) Must possess, or be able to obtain, a valid Oregon Driver's License
within 30 days of appointment_
APPLICATION PROCEDURE:
Recruitment announcement and employment application available at the City of
Tigard, 12755 SW Ash Avenue, Tigard, OR 97223. Application deadline:
November 27 , 1981 . The supplemental application form is to be returned by
December 4 , 1981 . Upon preliminary screening of applications, top candidates
will be invited to an interview panel.
AN EQUAL OPPORTUNITY EMPLOYER MIF
1
a
NOTICE: OF RECRUITPIENT
for the position of
EXECUTIVE SECRETARY "® � °d'�°�"�
C-1��F 'KOA
WASHINGTON COUNTY,OREGON
SALARY: : 1167-$ 1417 per month plus fringe benefits
DEFINITION: I
Reporting directly to the City Adm;.nistrator, the individual in this classification I
Performs a variety of technical as well as routine administrative detail. The
Executive Secretary is expected to apply knowledge of advanced secretarial
practices with considerable laticude fr;r independent judgement. The individual
in this classification is to perform routine work activities without close
supervision and to use personal discretion, diplomacy and tact in handling
confidential. and sensitive matters. Performs related duties as deemed
necessary.
JOB Of ",CT.IVES:
Admini ..tr._.Ci-»/Clerical Support
Types l��ter: memos , reports , research projects, statistical information,
and other varied correspondence and reports. Receives and responds to public
inqu�rie^ tactfully and constructively; researches and assembles required
informatic.• for responses. Schedules and coordinates appointments for the
City Administrator and others assigned. Files (alphabetical, numerical, cross-
reference) reports, correspondence, purchases; sets up new files and conducts
file and record searches. Notifies members of various boards and coumlittees
as to when and where appropriate meetings are held and provides clerical
support. Operates standard office machinery (electric typewriter, adding
machine, dictaphone, xerox) . Opens and routes departmental mail. Attends
occasional evening meetings; records and transcribes minutes. Relieves
Executive Departmental staff of minor details such as completing routine
forms, collecting data or completing 'information for surveys. Composes ,
edits, prints and distributes city wide newsletter. Coordinates City's
volunteerism program.
Purchasing
Recei�Cs purchase requisitions from all City departments , reviews for accuracy;
obtains additional information as necessary; determines best method of
procurement and issues purchase order numbers. Prepares written quotations
to assure competi.ti;;c bids when desirable and mail to appropriate sources.
Evaluates quotations as received, selects purchases.
Personnel
Assists the City Administrator and Administrative Assistants in administering
the City's personnel system. Assists in preparing job descriptions and
recruitment announcments. Files personnel documents and administers personnel
files. Researches information used in labor negotiations.
Budgeting
Prepares texts, charts and graphs. Performs routine calculations and analyses.
Establishes and maintains intergovernmental contacts.
Special Projects
Performs related research and administrative activities as required.
(continued on back)
12420 S.W. MAIN P.O. BOX 23397 TIGARD, OREGON 97223 PH: 639-4171
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b page 2
? Recruitment Announcement
Execittiye fi�+rrat�ry
MINIMUM SKILLS, QUALIFICATIONS, AND EXPERIENCE:
l) Ability to understand and execute written and oral instructions.
2) Ability to use tact, discretion and courtesy in interdepartmental
and public contacts.
3) Ability to learn City codes, ordinances , procedures and regulations.
4) Ability to learn the geography of City streets and to develop a thorough
knowledge of businesses, community and city activities.
5) Ability to type 65 WPM and type from a dictaphone.
6) Ability to EaTt_rend occasional eveningmeetings and to -secure a valid
j Oregon. Driver's License within 30 days of appointment.
7) Ability to communicate effectively in writing and orally.
8) Knowledge of bookkeeping and accounting.
9) Thorough knowledge of modern secretarial office practices and procedures.
10) Thorough knowledge of composition and grammar.
11) College level coursework in secretarial science or business OR a bachelor's
degree in liberal arts is preferred.
12) Three years of demonstrated responsible experience in an office setting.
13) Demonstrated experience in purchasing.
14) Demonstrated experience working with the public.
APPLICATION PROCEDURE:
Submit a completed employment application to the City of Tigard, 12755 SW
Ash Ave. , Tigard, OR 97223. Upon a preliminary screening of ap-lications ,
top candidates will be invited to a performance exercise, typing test,
and an interview panel. Application deadline: November 13, 1981.
AN EQUAL OPPORTUNITY EMPLOYER MIF 3
NOTICE OF RECRUITi-:ENT
for the positon of
SENIOR SECRETARY A ZMMArwAM �M�AMff e
(Office Assistant III) % � T UP I MA KV
WASHINGTON COUNTY,OREGON
SALARY: $1,005 - $1 ,234 per month plus fringe benefits
DEFINITION:
Reporting directly to the Public Works/Planning Director; the individual in this
classification performs clerical, secretarial ani receptionist duties for the
Engineering and Public Works Departments. The Office Assistant III is expected
to apply knowledge of advanced secretarial practices with tact and diplomacy and
to perform routine work activities without close supervision. Performs related
duties as deemed necessary.
JOB OBJECTIVES:
Types letters, memos, forms, reports, and varied correspondence from dictaphone
and rough drafts; composes routine correspondence; proof reads for accuracy;
receives and respondq to public inquiries tactfully and constructively, researches
and assembles required information for responses. Schedules and coordinates
appointments for the Public Works/Planning Director and others assigned. Files
reports and correspondence; sets up new files and conducts file and record
searches. Notifies memberr, of various boards and committees as to where and
when appropriate meetings are held. Schedules and coordinates the use of public
facilities. Operates standard office machinery (electwic-- typewrite-•t, addip- machine,
dict phone and xerox) opens and routes departmental mail, attends occasionar night
meetings; records and transcribes minutes. Administers project files. Performs
related duties as deemed necessary.
MINIMIUM SKILLS, QUALIFICATIONS, AND EXPERIENCE:
I. Ability to understand and execute written and oral instructions.
2. Ability to use tact, discretion and courtesy in interdepartmental and public
contacts.
3. Ability to learn City Codes, ordinances, regulations and procedures.
4. Ability to learn the geography of City Streets and reference Planning,
Engineering and Public Works project activities.
5. Ability to attend occasional night meetings.
6. Ability to type 65 wpm and type from a dictaphone.
7. Ability to communicate effectively in writing and orally.
8. Working knowledge of bookkeeping and accounting.
9. Thorough knowledge of modern secretarial office practices and procedurers.
10. Thorough knowledge of composition and grammar.
11. Experience in billing and accounts management or a working knowledge of local
improvement districts and capital improvement planning.
12. Equivalence of high school graduation. College level coursework in secretarial
sciences or business is preferred. (continued on back)
12420 S.W. MAIN P.O. BOX 23397 TIGARD, OREGON 97223 PH: 639-4171
13. Two years demonstrated responsible experience in an ofice situation.
APPLICATION PROCEDURE:
Submit a completed employment application to the City of Tigard, 12755 S.W. Asn
Avenue, Tigard, Oregon 97223. Upon a preliminary screening of applications,
successful candiates will be invited to participate in a performance exercise, typ—
ing test, and an interview panel. Application deadline: November 13, 1981.
AN EQUAL OPPORTUNITY EMPLOYER M/F
NNW
RECEIVED .NOy ' h1
November 12 , 1981
Mr. Robert W. Jean
City Administrator
City of Tigard
P. O. Box 23397
Tigard, OR 97223
Dear Mr. Jean:
I appreciated receiving your letter of October 21, and regret
that I was unable to attend the City Council meeting of the
previous week. I am pleased that the Council i-A ll be recom-
mending my concept for a Park and Recreation District and
suggesting it to the Budget Committee for consideration in
the spring of 1982 .
My opinion that there is a need for further park and recrea-
tional activities for the Tigard area remains strong, and I
would like to help in any way that I can. i am interested
in serving on the Park Board for the City of Tigard and have
completed the enclosed form which you sent to me. In my
limited contacts with the present Park Board, I have been
impressed with them as a concerned, friendly and supportive
group. I would be honored and pleased if I were asked to
serve as a member, and believe I now have sufficient time to
make such a commitment.
In the near future I will be pursuing at least part-time
employment, although for the next couple of months my activity
will be limited, due to foot surgery. Frankly, I had hopes of
being hired by the City in connection with my proposal , thus
combining my basic interest in parks and recreation and my
desire for employment with a need of the Tigard area. If you
feel we could further discuss this, please contact me.
Thank you for your time and interest, and I hope to be hearing
from you soon.
Sincerely,/
Sue Sheridan
1425 SW. 150th
Tigard, Oregon 97223
639-9557
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NOVEMBER16, 1981 14EETING 1 LACK
1 QUORUM
y.
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i
TIGARD CITY COUNCIL
SPECIAL MEETING MINUTES
NOBEMBER 12, 1981, 7:30 P.M.
FOWLER JUNIOR HIGH SCHOOL - LECTURE ROOM
1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilman Tom Brian;
John Cook; Councilwoman Nancie Stimler - Stimler
arrived 7: 35 P.M. - Attorney Tim Ramis; City
Administrator Bob Jean and Finance Director/Recorder
Doris Hartig.
2. Special meeting was called by the Mayor with the common consent
of the Council for consideration of a recall election ordinance
or resolution.
(a) City Administrator Jean reported Councilman Scheckla could
not attend meeting as he had a time conflict.
(b) Attorney Tim Ramis stated his firm had appeared this date
in Washington County Circuit Court on behalf of the City
and it was the court 's ruling not to grant an injunction
to stop the recall election. Attorney Ramis further re-
commended the City proceed and adopt a resolution setting
the election date. The ordinance procedure is better for
developing law and policy. It was Attorney Ramis ' recommend-
ation the election date be set for Tuesday, November 24 , 1981 .
7:35 P.M. Councilwoman Stimler arrived.
He further suggested the City consider all future election
matters by resolution.
(c) RESOLUTION NO. 81-116 A RESOLUTION OF THE TIGARD CITY
COUNCIL ORDERING THE TIME, MANNER
AND MEANS FOR A SPECIAL ELECTION TO BE HELD TO
DETERMINE WHETHER THE PEOPLE WILL RECALL MAYOR
WILBUR BISHOP.
(el) Motion by Councilman Brian to adopt resolution, inserting
the election date of November 24, 1981; motion seconded by
Councilman Cook.
(e) Councilman Brian reiterated his previous statement that the
Council is acting, not in fairness of the issue, but the
sole motivation is to comply with state law. Councilman
Cook and Councilwoman Stimler concurred.
(f) Mayor Bishop state he was voting in accordance with his oath
of office to uphold the laws of the State of Oregon and U.S.
constitution even though he does not agree with the court
decision. He will vote for the resolution, however his vote
will be under protest.
(g) Motion to adopt resolution unanimously carried.
3. Meeting adjourned 7: 38 P.M.
ATTEST: yJ� �7 � - / � CITY RECURDE
`
MAYOR f�