City Council Packet - 11/02/1981 TIGARD CITY COUNCIL PUBLIC NOTICE: This special meeting of the
SPECIAL 24EETING AGENDA City Council will be held to consider only
NOVEMBER 2, 1981, 7:30 P.M. those items listed below.
FOWLER JUNIOR HIGH SCHOOL
'CTURE ROOM
I. CALL TO ORDER AND ROLL CALL
2. ACCEPT BID - BANCROFT BONDS
o Recommendation of City Administrator
3. APPOINTMENT OF AGENT OF RECORD - PENSION PROGRAM
o Recommendation of Finance Director
4. APPROVAL OF PERSONAL SERVICES CONTRACT - Planning Intern
o Recommendation of City Administrator
5. ADJOURNMENT
T I G A R D C I T Y C O U N C I L
SPECIAL MEETINGMINUTES, ^'OVE:�:BER 2 , 1981 , 7 : 30 P.214.
1 . ROLL CALL: Present: Mayor Wilbur Bishop (leaving at 7 : 51 P.M. ) ;
Councilmen John Cook, Kenneth Scheckla ( leaving at 7 : 51
P.M. ) ; Councilwoman Nar_cie Stimler ; Finance Director/
City Recorder, Doris Hartig; City Administrator, Robert
W. Jean; Legal Counsel , Ed Sullivan (arriving at 7 : 32 P.M. ) ;
Office Manager, Loreen Wilson.
City Administrator noted that Councilman Brian was absent due to illness
in the family.
2 . APPOINTMENT OF AGENT OF RECORD - PENSION PROGRAM
(a) Finance Director requested Council note two typographical
errors in her memo of October 28 , 1981 and correct as follows :
Third paragraph sixth word "as" should bee stricken .
Fourth paragraph fourth line should read "John Greer , 138 SW
Clay Street , Portland" .
Legal Counsel arrived - 7 :32 P.M.
Finance Director then recommended that Council approve John Greer
as the agent of record to represent the City on matters pertain-
ing to the Bankers Life Pension Program. She noted that this
would be for an indefinite period of time , however, the City
can terminate the appointment at any time .
(b) Motion by Councilman Cook, seconded by Councilman Scheckla to
appoint John Greer as the agent of record for Bankers Life
Pension Program.
Approved by unanimous vote of Council present.
3 . ACCEPT BID - BANCROFT BONDS
(a) RESOLUTION No. 81-114 A RESOLUTION ACCEPTING A BID FOR THE
PURCHASE OF CITY OF TIGARD GENERAL
OBLIGATION IMPROVEMENT BONDS , SERIES
Na13 , AND DIRECTING DELIVERY AND SALE
THEREOF.
(b) Finance Director reported that the following bids were received:
Foster & Marshall Net effective
121 S .W. Daimon, Suite 200 11 .902288 interest Rate
Portland, Oregon 97204
Ellis & Carl Net effective
1022 - 520 S .W. Yamhill 12 . 18984% Interest Rate
Portland, Oregon 97204
Oregon Bank Net Effective
P.O. Box 2715 12 . 2102% Interest Rate
Portland , Oregon 97208
U. S . Bank Net Effective
P.O. Box 4412 12 . 05483% Interest Rate
Portland, Oregon 97208
She recommended the Council accept the bid of the apparent low
bidder Foster and Marshall at 11 . 902288% net effective interest
rate .
(c) Motion by Councilwoman Stimler, seconded by Councilman Cook to
approve Resolution No. 81-114 to award bid to Foster and Marshall .
Approved by unanimous vote of Council present .
4. APPROVAL OF PERSONAI. SERVICES CONTRACT - Planning Intern
(a) City Administrator requested Council approve the contract for a
limit of $3 ,500 expenditure for a planning intern to complete
the following items in the Planning Department .
( 1) Compile Inventory of the following: (a) existing land
uses within the City, (b) existing Comprehensive Plan
designations of all land uses within the City, incon-
sistencies between (a) and (b) , and Public facilities
within the City.
(2) Using the inventories compiled, shall produce a map of
existing land uses within. the City and a map showing exist-
ing Comprehensive Plan designations of all land uses
within the City.
City Administrator noted that this would not be a permanent
appointment to the Planning Intern position, but would only
last until these jobs were accomplished .
(b) ,lotion by Councilwoman Stimler, seconded by Councilman Cook to
approve the Personal Services Contract with Syed Hamid Pishvaie
with a limit of $3 ,500 total expenses .
Approved by unanimous vote of Council present.
5 . City Administrator requested Council comments on the draft of a work
sheet for Boards and Commissions rating of the Council goals develop-
ed from the October Ilth Special Council meeting . He requested that
Council advise him or Office Manager by Wednesday, November 4, 1981 ,
of any changes since the worksheet would be going out to Committee
members by the end of the week.
6 . Legal Counsel , at the request of the City Administrator, discussed
the possibility of a recall election needing to be held in the near
future . The Charter states that if a vacancy occurs within 180 days
PAGE 2- COUNCIL SPECIAL MEETING MINUTES - November 2 , 1981
of a primary or general election that the position must remain
vacant until that election. Because of the recall timing , it
is possible that the election could be within the 180 days of
the primary election. If the recall effort were successful and
there were vacancy, it would leave four members of Council to
operate until the election date.
City Attorney further commented there is a way for Council to
avoid the vacancy by setting the recall election before November
20, 1981 . He suggested Council adopt an ordinance to be effec-
tive contingent upon approval of recall election of Mayor .
Mayor Bishop and Councilman Scheckla left meeting 7 :51 P.M.
7 . President of Council , John Cook adjourned the meeting at 7 : 52 P.M.
due to lack of quorum.
Recorder - C1 y o,t r
ATTEST: V
Mayor - City otTigard
PAGE 3 - COUNCIL SPECIAL MEETING MINUTES - November 2 , 1981
October 28, 1981
1)J'.MORA*:DUH
TO: City Administrator
FROM: Finance Director
SUBJECT: Appointment — Agent of Record — Bankers Life Pension Program
This memo is to provide Council with the necessary information to authorize the appointment
of an "Agent of Record" for the Bankers Life Police Pension Program.
The previous agent was dismissed by the City Administrator based on complaints by
Police personnel and City Staff with respect to performance and lack of service.
As a result, Chief Adams, a-zs a representative of the Police Department , and myself
interviewed 4 agents, evaluating their experience, ability to respond to police personnel
concerns, knowledge of pension programs and ability to represent the City.
The agents interviewed are:
Steve W. Brookshire, 1221 SW Yamhill, Suite 303, Portland
Bob Heestand, 1130 SW Morrison, Portland
John Green, 138 Sia Clay Street, Portland
Joe Loomis, 1811 Sla Barbur Boulevard, Portland
John Greer was selected as the individual who could best fulfill the above requirements
of representing the City and it is the staff's recommendation that he be appointed as Agent
of Record.
Timing is an important factor in this appointment as the agent will need time to study the
City plan as well as become familiar with the changes rude by the Oregon State Legislature
(new law effective September 1981). A meeting has been scheduled on November 12, 1981
by P.E.R.S. to explain the changes and procedures to have private plans revised. It would
be useful to have the new agent attend.
Another issue has developed regarding the pension program. Police personnel have expressed
an interest in transferring the pension program from Bankers Life to Public Employment
Retirement System (P.E.R.S.) .
The City Administrator will be recommending a study of our plan vs. P.E.R.S. (estimated
cost approximately $320) . This report will be evaluated by the Administrative Assistant,
a representative of the Police Department and myself. The result of the study will be
reported to Council at a later date.
The action requested of Council at this time would be the appointment of an "Agent of
Record" to represent the City on matters pertaining to the Bankers Life Pension Program.
;fit J'j
{