City Council Packet - 09/28/1981 lip IN
TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak
REGULAR MEETING AGENDA on an agenda item needs to sign their
SEPTEMBER 28, 1981, 7:30 P.M. name on the appropriate sign-up sheet(s) .
FOWLER JUNIOR HIGH SCHOOL If no sheet is provided, ask to be
LECTURE ROOM recognized by the Chair.
1. REULGAR MEETING:
1.1 Call to Order and Roll Call
1.2 Pledge of Allegiance
1.3 Call to Audience, Staff and Council For Non-Agenda Items Under Open Agenda.
2. CONSENT AGENDA: These items are considered to be routine and may be enacted in one
motion without separate discussion. Anyone may request that an item be removed for
discussion and separate action. Motion to:
2.1 Approve the Minutes: September 14 & 21, 1981
2.2 Approve the Expenditures and Investments: $ 170,568.56
2.3 Acknowledgement of Proclamation by Mayor - School Bus Safety Week 10/4-11/81
2.4 Accept Street.Dedication by James Willock - 9640 SW Frewing Street -
Condition of Minor Land Partition 9-81
2.5 Approve Refund of Building Permit Fees for Marie Louis
2.6 Receive and File Monthly Reports: Building, Finance, Library, Planning, Police.
2.7 Acknowledge Appointment of NPO #6 Members By Planning Commission.
3. RESOLUTION No. 81- Setting Forth Downtown Committee role.
Recommendation of Planning Director.
4. RESOLUTION No. 81- Civic Center Committee Vacancy Appointments
a Recommendation of Mayor.
5. ORDINANCE No. 81- 72nd Avenue LID - Amendment Clarifying Standards
s Recommendation of Director of Public Works
6. ORDINANCE No. 81- Tigardville Heights LID Adoption
a Recommendation of Director of Public Works
7. ORDINANCE No. 81- 81 Willowbrook Comprehensive Plan Change
O Second Reading Required From 9-14-81 Meeting
8. ORDINANCE No. 81- Regarding Tractor Trailer and Truck Trailer Parking Limitations
• Recommendation of Director of Public Works
9. ORDINANCE No. 81- Limiting Parking To 2 hours on Pine Street/Main Street.
9 Recommendation of Director of Public Works
10. ORDINANCE No. 81- Authorizing Call For Bid On Bancroft Bonds
® Recommendation of City Attorney & City Administrator
8:00 P.M. PUBLIC NOTICE ITEMS
11. Community Development Block Grant Program - Discussion of program and project proposals.
® Karen Whittle from CDBG will be present
12. Comprehensive Plan Revision Preliminary and General Plan Review CPR 12-81 Alpha
Engineering NPO #6 - A request by Alpha Engineering for a Comprehensive Plan Revision
from R-10 to A-12PD on 8.2 acres on SW 92nd Avenue South of Kneeland Estates
Subdivision (Wash. Co. Tax Map 2S1 14A, Tax Lot 900) .
a Recommendation of Planning Commission
a Consideration by Council
s ORDINANCE No. 81- Adopting CPR 12-81
13. Zone Change ZC 23-81 Conditional Use CU 10-81, Frank and Eurma Hartwick, NPO #4 -
Frank and Eurma Hartwick request a 'Lone Change from C-3 General Commercial to C-5
Highway Commercial; a request for a Conditional Use for an office warehouse at
11640 SW Pacific Highway. (Wash. Co. Tax Map lSl 36DB, Tax Lot 2400) .
® Recommendation of Planning Commission
Consideration by Council
• ORDINA-14CE No. 81- Adopting ZC 23-81 and CU 10-81
14. COUNCIL EXPENSES DISCUSSION
e City Attorney & City Administrator
15. OPEN MEETING LAW REPORT - Regarding Council Training Session
0 City Attorney Report
16. LCDC FUNDING - Comprehensive Plan Amendment Funds Available
a City Attorney Report
17. CIVIC CENTER & SPACE NEEDS
® City Administrator Report
18. OPEN AGENDA: Consideration of Non-Agenda Items identified to the Chair under item
1.3 will be discussed at this time. All persons are encouraged to contact the
City Administrator prior to the meeting.
19. ADJOURNMENT
PAGE 2 - COUNCIL AGENDA - SEPTEMBER 28, 1981
T I G A R D C I T Y C O U N C I L
REGULAR MEETING MINUTES - SEPTEMBER 28 , 1981 - 7 : 30 P.M.
1 . ROLL CALL: Present: Mayor Wilbur A. Bishop; Councilmen Tom Brian
(arriving at 7 . 37 P.M. ) , John Cook, Kenneth Scheckla ;
Councilwoman Nancie Stimler; Director of Public Works ,
Frank Currie ; Planning Director, Aldie Howard ( left at
9 :33 P.M. ) ; City Administrator, Bob Jean; Clerk II, Lowana
G. Murray; Legal Counsel , Ed Sullivan ; Deputy Recorder/
Administrative Secretary, Loreen Wilson .
2 . CALL TO AUDIENCE, STAFF AND COUNCIL FOR NON-AGENDA ITEMS UNDER OPEN
AGENDA.
Councilman Brian arrived - 7 : 37 P.M.
(a) City Administrator stated staff would discuss the following
items under open agenda .
• Brief Update on Federal Revenue Sharing
e Progress payment request for LID #26
® Resolution to purchase surveying equipment
(b) Councilman Scheckla requested discussion regarding Waverly
Meadows Subdivision.
(c) Councilwoman Stimler requested discussion regarding the
Senior Center.
3 . APPROVAL OF MINUTES : September 14 & 21 , 1981 .
(a) Mayor Bishop requested that on page 1 and 2 of September
21st minutes the following changes be made .
Page 1(2) (a) Mr. Art Marhettie be changed to read Mr. Art
Marchetti .
Page 2(3) (c) Mr. Marhettie be changed to read Mr. Marchetti .
Page 2(5)(b) following sentence be added at the end of the
paragraph . "Council consensus was to have only the first
four items from page 1 of the letter from the committee
listed in the resolution. "
(b) notion by Councilman Cook, seconded by Councilwoman Stimler
to approve as amended.
Approved by unanimous vote of Council .
4. APPROVE EXPENDITURES AND INVESTMENTS : $170 , 568 . 56
(a) Motion by Councilman Cook, seconded by Councilwoman Stimler
to approve.
Approved by unanimous vote of Council .
5 . ACKNOWLEDGEMENT OF PROCLAMATION by Mayor - School Bus Safety
Week 10-4 thru 11 , 1981 .
(a) Motion by Councilman Cook, seconded by Councilwoman Stimler
to acknowledge proclamation by Mayor.
Approved by unanimous vote of Council .
6 . ACCEPT STREET DEDICATION BY JAMES WILLOCK -9640 S .W. Frewing Street
(a) Motion by Councilman Cook, seconded by Councilwoman Stimler
to accept.
Approved by unanimous vote of Council .
7 . APPROVE REFUND OF BUILDING PERMIT FEE FOR MARIE LOUIS $870 . 00
(a) Motion by Councilman Cook, seconded by Councilwoman Stimler
to approve refund in the amount of $870 .00 .
Approved by unanimous vote of Council .
8 . RECEIVE AND FILE MONTHLY REPORTS - Building , Finance , Library,
Planning, Police .
(a) Motion by Councilman Cook, seconded by Councilwoman Stimler
to receive and file reports .
Approved by unanimous vote of Council .
9 . ACKNOWLEDGE APPOINTMENT OF NPO #6 MEMBERS BY PLANNING COMMISSION
(a) Following members to be appointed:
William J . Frederick, 9755 S .W. Inez, Tigard, Oregon
Edward P. Moore, 14405 S .W. 97th Avenue, Tigard, Oregon
Wanda Phipps , 9880 S .W. Pembrook, Tigard, Oregon
Marge Davenport , 15100 S .W. 109th, Tigard, Oregon
Jane P. Miller, 10920 S .W. Highland Dr. , Tigard, Oregon
Phillip A. Pasteris , 8935 S .W. Pinebrook Street, Tigard, Oregon
John A. Arrigoni , 8935 S .W. Hamlet, Tigard, Oregon
Donald R. Quinn Jr. , 14530 S .W. 100th Ave. , Tigard, Oregon
(b) Motion by Councilman Cook, seconded by Councilwoman Stimler to
appoint members to the NPO #6 board.
Approved by unanimous vote of Council .
10 . RESOLUTION No. 81-106 A RESOLUTION FURTHER CHANGING THE DOWNTOWN
COMMITTEE WITH POST CONSULTANT SELECTION
DUTIES AND RESPONSIBILITIES .
(a) City Administrator reported that Allan Paterson, Chairman of
the Downtown Committee , had discussed with him that the time
frame is very ambitious and the committee would want to talk
with Council at the October 12th meeting to discuss some of
the options open regarding the Urban Renewal Agency formation
or other directions that the City may want to take .
PAGE 2 - COUNCIL REGULAR MEETING MINUTES - September 28 , 1981
(b) Motion by Councilman Brian, seconded by Councilman Cook to
adopt resolution No. 81-106 with subsections A-F included.
(c) Lengthy discussion followed between Council regarding
sections "E" and "F" as to whether they should be included
or excluded in the adoption of the resolution.
Motion to adopt with Sections "A thru F" included passed
3--1-1 majority vote of Council . Councilman Scheckla voting
nay and Mayor Bishop abstaining.
11 . RESOLUTION No. 81-107 A RESOLUTION OF THE TIGARD CITY COUNCIL
MAKING APPOINTMENTS TO THE CIVIC CENTER
EXECUTIVE COMMITTEE.
(a) Mayor Bishop stated that the Civic Center Executive Committee
had recommended Dr. Charles Samuels as the new Chairman and
Mr. Gary For, as the Vice Chairman of the committee . He also
recommended Mary Payne (Park Board Member) be appointed as a
member at large of the Executive Committee . He advised Council
these appointments were necessary since Mr. Roger Zumwalt
resigned as Chairman.
(b) Motion by Councilwoman Stimler, seconded by Councilman Brian
to approve Resolution No. 81-107 .
Approved by unanimous vote of Council .
12. ORDINANCE No. 81-82 AN ORDINANCE AMENDING ORDIT"kNCE NO. 81-45
PERTAINING TO THE 72ND AVENUE LID DECLARING
AN EMERGENCY.
(a) Motion by Councilwoman Stimler, seconded by Councilman Brian
to adopt.
(b) Director of Public Works recommended approval .
Approved by unanimous vote of Council .
13 . ORDINANCE NO. 81-83 AN ORDINANCE CONFIRMING AND RATIFYING THE
RESOLUTION OF THE CITY COUNCIL OF JUNE 22 , 1981 ,
WITH RESPECT TO TIGARDVILLE HEIGHTS - STREET
IMPROVEMENT DISTRICT (LID #28) ; APPROVING,
RATIFYING AND ADOPTING PLANS, SPECIFICATIONS
AND ESTIMATES FOR CONSTRUCTION OF STREET IMPROVE-
MENTS ; DECLARING RESULTS OF HEARING HELD WITH
RESPECT THERETO; DIRECTING SOLICITATION OF BIDS
FOR CONSTRUCTION; PROVIDING FOR THE MAKING OF
SAID IMPROVEMENTS, AND DECLARING AN EMERGENCY.
(a) Motion by Councilman Cook, seconded by Councilwoman Stimler
to adopt.
PAGE 3 - COUNCIL REGULAR MEETING MINUTES - September 28, 1981
(b) Councilman Brian questioned staff as to how the City compensates
for right-of-way acquisition and the compensation for any fences
or sheds which are upon that land acquired .
Director of. Public Works stated that the City ' s policy is to
compensate for any land taken for public right-of-way purposes .
(c) Discussion followed regarding the improvement standard of McDonald
Street. Director of Public Works advised that McDonald will be
developed to interim standards until full standard improve-
ments can be obtained by development in the area .
(d) Attorney Fred A. Anderson, representing Mr. & Mrs . Deemie ,
property owners in the LID area, asked Council not to ratify
the ordinance until some of the problems can be addressed
regarding the acquisition of right-of-way.
(e) Mayor Bishop and Councilman Scheckla expressed their concern
that since 100% of the property owners along McDonald Street
were against the LID, they would not support the ordinance
with McDonald Street included in the LID area .
(f) Discussion followed regarding the cost of right-of-way acquisition
and how it would affect the final cost of the development .
(g) Councilman Brian stated he would support the LID area as pro-
posed in the ordinance as long as staff will post no parking
at the intersection of S .W. McDonald Street and S .W. 97th
Avenue and that compensation will be given for any property
or appurtenances thereon which are taken for public right-of-way
purposes .
(h) Motion to adopt Ordinance No. 81-83 approved 3-2 , Councilman
Scheck!.a anc; Mayor Bishop voting nay.
Ordinance NL . 8;-83 will require a second reading.
8 :00 P.M. PUBLIC NOTICE
14. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - Discussion of program
and project proposals .
(a) Karen Whittle from CDBG presented a summary of the projects
being competed in the City of Tigard through her office . She
stated that Washington County received 1 . 3 to 1 . 5 million
dollars during the fiscal year 1981-82 and will receive 1 . 5
to 2 million dollars during the next fiscal year . After
noting that the funds are broken into four major parts (i . e .
neighborhood revitalization, housing rehabilitation , economic
development and community facilities) she asked if there were
any suggestions from the Council , staff or audience for new
projects in the Tigard area .
PAGE 4 - COUNCIL REGULAR MEETING MINUTES - September 28 , 1981
(b) Judy Gabel , 11344 S .W. Cottonwood, Tigard, representing
Tualatin Valley Workshop recommended City consider assisting
with assistance for that group though CDBG monies .
(c) Ms . Joann Grund, 11950 S .W. 119th, Tigard , Ore . , representing
F. I. S.H. , requested City consider assisting this organization
with CDBG monies to construct a shelter for food storage .
(d) J . B. Bishop, 10505 S .W. Barbur Blvd . , Portland, Oregon 97219
discussed areas of concern regarding the needs assessment
for housing rehabilitation.
(e) Councilman Brian recommended that the City Administrator
should report back to Council regarding these requests for
funds and hear the issues further at a future study session.
15 . COMPREHENSIVE PLAN REVISION PRELIMINARY AND GENERAL PLAN REVIEW
CPR 12-81 Alpha Engineering NPO #6 - A request by Alpha Engineer-
ing for a Comprehensive Plan Revision from R-10 to A-12PD on 8 . 2
acres on S .W. 92nd Avenue South of Kneeland Estates Subdivision
(Wash. Co. Tax Map 2S1 14A, Tax Lot 900) .
(a) Planning Director stated that the Planning Commission recom-
mended approval .
(b) Councilwoman Stimler requested Exhibit "C" page 1
10th line in Staff Comments be amended to read
as follows : "facilities must be installed to protect down-
hill property. No development"
(c) Councilwoman Stimler also expressed concern regarding the
placement of the attached or commonwall dwellings since the
property boarders along a City Park. Planning Director
stated he would see that Councilwoman Stimler see the pro-
posed development as it comes in for review.
(d) Lengthy discussion followed regarding the draining of the lake
which is forming in the area from storm water. Planning
Director and Director of Public Works are dealing with that issue .
(e) Legal Counsel advised that his firm represents Alpha Engineer-
ing in other matters and it would be unethical for him to
advise the City on this matter.
( f) ORDINANCE No. 81-84 AN ORDINANCE ADOPTING FINDINGS WITH
RESPECT TO AN APPLICATION FOR A COMPRE-
HENSIVE PLAN REVISION TO THE 1978 NPO #6
PLAN MAP OF THE CITY OF TIGARD DECLARING
AN EMERGENCY AND FIXING AN EFFECTIVE
DATE (Alpha Engineering) .
(g) Motion by Councilwoman Stimler, seconded by Councilman Brian
to adopt as amended.
Approved by unanimous vote of Council .
PAGE 5 - COUNCIL REGULAR MEETING MINUTES - September 28 , 1981
16 . ZONE CHANGE ZC 23-81 CONDITIONAL USE 10-81 FRANK AND EURMA
HARTWICK, NPO #4 --
A request by Frank and Eurma Hartwick for a Zone Change from C-3
General Commercial to C-5 Highway Commercial ; a request for a
Conditional Use for an office warehouse at 11640 S .W. Pacific
Highway (Wash. Co. Tax Map 1S1 36DB, Tax Lots 2400) .
(a) Planning Director stated Planning Commission recommended
approval for warehouses on the property .
(b) ORDINANCE No. 81-85 AN ORDINANCE ADOPTING FINDINGS WITH
RESPECT TO AN APPLICATION FOR A ZONE
CHANGE TO THE 1978 NPO #4 PLAN MAP OF
THE CITY OF TIGARD DECLARING AN EMERGENCY
AND FIXING AN EFFECTIVE DATE. (Frank &
Eurma Hartwick)
(c) Motion by Councilman Cook, seconded by Councilman Scheckla
to adopt.
Approved by unanimous vote of Council .
RECESS : 8 : 54 P.M.
RECONVENE: 9 :08 P.M.
17 . ORDINANCE No. 81-81 AN ORDINANCE ADOPTING FINDINGS WITH RESPECT
TO AN APPLICATION FOR A COMPREHENSIVE PLAN
REVISION TO THE 1978 NPO #6 PLAN MAP OF THE
CITY OF TIGARD DECLARING AN EMERGENCY AND FIX-
IN AN EFFECTIVE DATE. (Willowbrook)
Second reading of ordinance required from September 14th meeting .
(a) City Administrator commented that the ordinance and exhibits
had been changed to reflect Council wishes from the last meet-
ing. He stated that the alignment of Beef Bend Road was con-
ceptual only and the alignment was not shown on the property
included in the change area .
(b) Lengthy. discussion followed regarding the alignment of Beef
Bend Road on Exhibit "D" . Mayor Bishop stated he could not
support the ordinance with that extension shown outside the
study area . Councilwoman Stimler stated that she did -.ot
put the realignment of the street in her original motion on
the 14th because it is only conceptual at this stage . Legal
Counsel stated this could become a problem in the future
since the alignment of the street is shown on property out
of the study area .
(c) Motion by Councilwoman Stimler, seconded by Councilman Brian
to adopt Ordinance No. 81-81 with the deletion of Exhibit "D"
and all references to it in the text .
PAGE 6 - COUNCIL REGULAR MEETING MINUTES - September 28 , 1981
Approved by unanimous vote of Council upon second reading .
Planning Director left meeting (9 : 33 P.M. )
18. ORDINANCE No . 81-86 AN ORDINANCE AMENDING SECTION 10 . 28 .030 OF
THE TIGARD MUNICIPAL CODE, FIXING AN EFFEC-
TIVE DATE AND DECLARING AN EMERGENCY.
(a) Motion b,: Councilman Brian, seconded by Councilman Cook to
adopt .
(b) Director of Public Works recommended approval .
(c) Councilwoman Stimler discussed problem of semi trucks park-
ing overnight in neighborhoods in the city.
Staff advised her that this is handled in the Tigard Municipal
Code under section 10 . 28 . 030 and would not be changed by this
amendment to that section .
(d) Motion to approve Ordinance No. 81-86 approved by unanimous
vote of Council .
19 . ORDINANCE No. 81-87 AN ORDINANCE OF THE TIGARD CITY COUNCIL
AMENDING SECTION 10.28 .090 (2) OF THE TIGARD
MUNICIPAL CODE REGARDING 2-HOUR PARKING LIMITS
ON PINE STREET.
(a) Motion by Councilman Scheckla , seconded by Councilman Brian
to adopt.
(b) Director of Public Works recommended approval .
Approved by unanimous vote of Council .
20. ORDINANCE No. 81-88 AN ORDINANCE AUTHORIZING ISSUANCE OF GENERAL
OBLIGATION IMPROVEMENT BONDS AND DECLARING
AN EMERGENCY.
(a) City Administrator reported to Council that the City needs to
sell bonds now for some LID' s which have been completed . Due
to the marker situation, the City will sell bonds at approxi-
mately 12% or 13% , however, the LID' s were assessed at 7% and
10% . He went on to explain that the cities across the nation
are faced with this same situation. He recommended Council
approve the ordinance as drafted by the City Attorney, noting
that the bonds would be for 10 years .
(b) Lengthy discussion followed regarding reassessment of properties ,
inter-fund loans , and the financial market scene . city
Administrator stated that he and Leal Counsel will be look-
ing for ways to prevent this situation occuring again.
PAGE 7 - COUNCIL REGULAR MEETING MINUTES - September 28, 1981
s
(c) Motion by Councilwoman Stimler, seconded by Councilman
Brian to adopt.
Approved by unanimous vote of Council .
21 . COUNCIL EXPENSES DISCUSSION
(a) City Administrator requested this item be tabled until
October 12 , 1981 , since he just returned from the ICMA
conference and has not had an opportunity to study the
issues .
(b) Motion by Councilman Cook, seconded by Councilman Scheckla
to table until October 12 , 1981 .
Approved by unanimous vote of Council .
22 . OPEN MEETING LAW REPORT - Regarding Council Training Session
(a) City. Administrator apologized to the Council for any problems
presented by his recommendation to hold the Council Training
Session outside the City Limits . He stated that the Oregon
state laws had changed in the last year regarding open meet-
ing laws and his intention was good when he set up the session
for outside the city. However, at this time , his recommenda-
tion would be to hold the meeting inside the City limits at
the Wayside Inn.
(b) Consensus of Council was to hold the session there and noted
that this would be a regular session of the City Council and
press would be welcome to attend.
23 . LCDC FUNDING - Comprehensive Plan Amendment Funds Available
(a) Legal Counsel stated that funds are available from LCDC to
assist in getting the Tigard plan into conformance before the
hearing date before that body. He recommended Council con-
sider applying for those funds to assist in this function .
(b) Motion by Councilwoman Stimler, seconded by Councilman Brian
to authorize the Mayor to send letter requesting funds .
Approved by unanimous vote of Council. .
24. CIVIC CENTER AND SPACE NEEDS
(a) City Administrator distributed workpapers to the Council which
the Civic Center committee has received. He stated that he
wanted the Council to be kept up tr date with the progress
and study which the committee is dci g. He stressed to Council
that the figures are for growth study purposes only and do not
accurately represent the space needs .
25 . OPEN AGENDA: Consideration of Non-Agenda Items identified to the
Chair under item 1 . 3 will be discussed at this timeAll persons
are encouraged to contact the City Administrator pr .
ing. ior to the meet-
PAGE 8 - COUNCIL REGULAR MEETING MINUTES - September 28 , 1981
(a) City Administrator stated for Council information that there
were transmittals from League of Oregon Cities and ICMA
advising that Federal Revenue Sharing funds could be cut 5%
to 12% this fiscal year which could be $20,000 out of City of
Tigard revenues . It is possible to have no federal revenue
sharing funds by the fiscal year 1983-84.
(b) Director of Public Works requested that Council approve pro-
gress payment no. 1 for Knoll Drive LID to Far West Contractors
in the amount of $17 ,812 . 50 .
Motion to approve payment of $17 ,812 . 50 by Councilman Cook ,
seconded by Councilwoman Stimler.
Approved by unanimous vote of Council .
(c) RESOLUTION No. 81-108 A RESOLUTION OF THE TIGARD CITY COUNCIL
AUTHORIZING PUCHASING OF SURVEYING
EQUIPMENT AND DECLARING AN EMERGENCY
Director of Public Works requested Council approve purchase of
surveying equipment in the amount of $4,950. 00. This would
allow the City to save money by not hiring another survey
person.
Motion by Councilwoman Stimler, seconded by Councilman Brian
to adopt.
Approved by unanimous vote of Council .
(d) Councilman Scheckla questioned staff regarding the letter
received dealing with complaints in Waverly Meadows . After
brief discussion regarding the issue, City Administrator
reported that he would report back to Council , as requested
at the September 21, 1981 , meeting, on October 19 , 1981 .
(e) Councilwoman Stimler reported that the Senior Center would
be holding a grand opening on October 23rd . She also reported
that though there are a few more items to be corrected from
the punch list, the seniors are moving into the building today.
Councilwoman Stimler requested the City participate in the cost
of the grand opening in an amount not to exceed $250.00.
City Administrator suggested the money come from the executive
portion of the budget since there are some funds left over
after the personnel change. He stated he would like to see
those funds used to increase public awareness of the City and
its projects .
Consensus of Council was to pay up to $250. 00 for the grand
opening.
RECESS ; 10:36 P.M.
RECONVENE: 10:45 P.M.
a
PAGE 9 - COUNCIL REGULAR MEETING MINUTES - September 28, 1981
26 . The City Council reconvened in public session in a different
location in the school building to facilitate a more informal
setting for discussion regarding staff ' s and Council 's concerns
on past working relationships . Helen Terry, City of Vancouver,
offered suggestions to Council on how to improve relationships .
General discussion followed. No decision was reached, however,
Council consensus was to hold the workshop retreat at the Wayside
Inn on October 11th as had been recommended earlier in the meeting .
27 . ADJOURNMENT: 11 :37 P.M.
eputy Recorder
ATTEST:
Mayor
PAGE 10 — COUNCIL REGULAR MEETING MINUTES — September 28, 1981
a
Da to 19
I wish to testify before the Tigard City Council on
I
he following item: (Please print your name)
Item Description:--;0=7
Proponent (for) _ Opponent (against) ; :_} �'f;. ►,.
f'
Name, Address and Affiliation Mame, Address and Affiliation
-. � o
ate 7711?
s c
it. d t 3
PLEASE LEAVE YOUR NAME, ADDRESS AND TELEPHONE NUMBER BELOW:
COMMUNITY DEVELOPMENT BLOCK GRANT
PUBLIC MEETING/HEARING HELD ON September 28, .1981 AT
Fowler Jr. High School
TIGARD
NAME: ADDRESS: TELEPHONE:
3 7-yam
WCOCD-2
PAYMENT OF BILLS FOR COUNCIL APPROVAL y
PROGRAM BUDGET
Community Protection September 28, 1981
Police 11 ,474.06
Public Works 1 ,858.85
Municipal Court 924.78_
Planning 705.08
Building 1, 142.59
Total Community Protection 16, 105.36
Home & Community Quality
Public Works 7,451 .67
Social Services
Library 3,751 .23
Aged Services
Youth Services
Historical
Total Social Services —x,751 23
Policy & Administration
Mayor & Council 401 .77
Administration 1 ,029.81
Finance 1,499. 15
Total Policy & Administration 2,930.73
City Wide Support Functions
Non-departmental 10,759.63
Misc. Accounts (refunds & payroll deductions, etc. ) IQ- 121-24—
CAPITOL
Q- 1 1 _CAPITOL BUDGET
Community Protections
Road Acquisition & Dev.
Parks Acquisition & Dev.
Storm Drainage
Total Community Protection
Support Services
Building Improvements 352.00
DEBT SERVICE
General Obligation Bond
Bancroft Bond 20, 102. 10
UNIFIED SEWERAGE AGENCY
Contract
89,994.60
TOTAL AMOUNT OF CHECKS WRITTEN 170. 5<i8.5F
ITT-177=777 rl_� , 17_1-17_77_
L
HI
D
PROCLAMATION
q' '�,,;�;;_ -
L�•
NATIONAL SCHOOL BUS SAFETY WEEK
OCTOBER 4 11 , 1981
jJl WHEREAS, rine safety, health, and well—being of the children
of the Tigard School District depends in a large
Fart on qualified bus drivers ; and
WHEREAS , this is being accomplished by the Columbia Bus
Service transporting over 4,200 students to and
from school , using qualified, well—trained bus
drivers to safely transport Tigard School District
students ; and
WHEREAS, the men and women who constitute the work force
of the busing service should be recognized for
their outstanding contribution to the daily needs
of every student in this community.
NOW, THEREFORE
be it known that I, Wilbur A. Bishop, Mayor of the
City of Tigard, do hereby proclaim the week of
October 4 11 , 1981 as -4*
NATIONAL SCHOOL BUS SAFETY WEEK
and call upon ail ciLizeLis to support the service
> provided by tl
-ie Columbia Bus Service . Civen utder
my hand as Mayor of the City ofT igard this 28th
day of September, 1981 .
Mayor City
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September 24 , 1981
MEMORANDUM
To: Tigard City Council
From: Ed Walden, Building Official
Subject: Marie Louis Application For Building Permit at 12925 SW Pacific Highway
Mrs. Louis has requested a refund of permit cost since she has decided to not build
due to the economics of building the structure under the present zoning requirements.
The Building Department recommends the approval of her request in the amount of
$870.00.
MEMO
TO: CITY COUNCIL
DATE: SEPTEMBER 28, 1981
FROM: BUILDING DEPARTMENT
SUBJECT: MONTHLY REPORT FOR MONTH OF AUGUST, 1981
August's building activity included permits for 9 signs,
14 single family residential, 2 residential alter & repair,
1 duplex, 15 multi-family, 1 commercial, 12 commercial alter
and repair, 1 educational, 3 demolition, 3 site grading,
and 2 miscellaneous for a total valuation of $4, 173, 190. 00 .
Fees for 54 permits $16,250.50
Fees for 9 signs 200.00
Plumbing Activity - 33 926 .00
Mechanical Activity - 35 794 .00
Business Licenses - 190 6,684 .00
TOTAL - - - $24,854.50
Sewer Permits - 16 $67, 725.00
Sewer Inspections - 18 1 ,325.00
King City activity included 1 residential alter & repair and
3 commercial alter and repair for a total valuation of $27,500 .00
and fees of $240.00.
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TIGARDLIBRARY
PUBLIPh 639-9511
12568 SW Main-Tigard. Or. 97223 AGENDA September 14, 1981
I Call to Order & Roll Call
II Election of New Chairman
III Welcome New Board Member
IV Reports and Communications
a. Minutes
b. Monthly Report
C. Letter from Betsy Chic:
d. Friends of the Library Building Committee
V Old Business
a. Community Survey
s -
b. Automated Circulation Ballot Levy
VI Information Items
a. Legislative Update on HB2823
b. Cable TV
C. Preliminary Statistics for 1980-81
TIGARDLIBRARY
PUBLICPhone639-9511
12568 SW Main-Tigard, Or.97223 MEMORANDUM September 14, 1981
TO: LIBRARY BOARD
CITY COUNCIL
FROM: CITY LIBRARIAN
SUBJECT: Monthly Report, August 1981
1. Administration:
a. The Library Board meeting, scheduled for July 10, was cancelled for lack of a
quorum.
b. The telephone answering machine, budgeted 1981-82, was installed August 13.
The first Monday it was in use there were 27 calls that were handled by the machine.
C. Emphasis has been on "cleaning" up the card catalog in the children's room, i.e. ,
checking to make sure there is a valid author and title card for each book and a book for
each card. A volunteer has been working on the non-fiction collection replacing hard-to-
read or missing spine labels as well as preliminary weeding.
d. Each staff member has been asked to review their jobs and draw up some specific
goals for improvement. These will be consolidated and reviewed again next spring.
2. Personnel•
a. Volunteer hours totaled 560 for a daily average of 2.2 hours.
b. Boy Scout, Marvin Boyles, donated 6 hours community service.
3. Statistics:
a. Circulation of all materials 8305.
Books 7873 Magazines 301
Adult Books 5594 Audio-Visual 125
Juvenile Books 2194 Other 6
Interlibrary loan: Requests placed 75; requests filled 85.
b. User cards issued 167. In-town 86; out-of-town 81.
C. Story-hour attendance total 56; average 7.
d. Reference/Reader's Advisory 343.
e. Materials added 711.
f. Materials withdrawn 263.
g. Money Received:
Fines $36.09
Lost Books 64.31
Misc.
Replacement 8.00
Donations 3.00
Tigard Public Library_ - Monthly Report, September 34 - 2
4. Children's Services Report - John Henshell;
August was highlighted by three major programs. We started off August 1 with
the Tigard Town & Country Days parade. Twenty-three children participated -- coming
in costumes having to do with Castles & Dragons" (knights, princesses, etc. ). Six
ti children fit into our float -- a scaly, green dragon built out of cardboard boxes.
"Castles & Dragons," our summer reading program concluded Friday, August 14, with
an awards party. Forty children showed up for activities that included three films
and "new games. " Refreshments were served and prizes were awarded. We gave out word
searches, bookmarks, "Heavy Reader" ribbon stickers, and Castles & Dragons iron-on
patches to the people who completed the program.
Our final major program of the summer was Washington Park's "Zoo-to-you."
72: people (19 adults, 53 children) came
of small, live animals. to the library to see and touch a variety
r
104 "J" and "Y" paperbacks were acquired and added to the collection. The new J
j paperbacks were put on display and all circulated within a few days.
i
k
MONTHLY REPORT
PLANNING DEPARTMENT.
AUGUST 1981
The following projects were acted on by the Planning Commission over the past month.
VARIANCE V 6-81
APPLICANT: .ion M. Davis NPO # 7
12680 S.W. Watkins
Tigard, Oregon 97223
REQUEST: For a variance to local street standards for an extension
of S.W. 113th Place to serve Dawn's Inlet Subdivision.
SITE LOCATION: Dawn's Inlet Subdivision at S.W. 113th Place
Washington Co. Tax Map 1S1 34DC, lot 3500
ACTION TAKEN- Planning Commission approved Variance V 6-81, based on
Staff Findings and Recommendation.
CONDITIONAL USE CU 8-81
APPLICANT: Tigard Assembly of God Church NPO # 3
REQUEST: For a Conditional Use expansion for modular classrooms
in addition to an existing church.
SITE LOCATION: 11265 S.W. Gaarde Street
Washington County Tax Map 2S1 3DC, Lots 823, 1000, 1500,
1600, 1700. R-10 Zone
ACTION TAKEN: Planning Commission approved Conditional Use CU 8-81, based
on Staff Findings and Recommendations, with the direction
that the Planning Director negotiate with the City Council
for mitigation at this time of part of the impact of the
half street improvement on the church.
ZONE CHANGE ZC 21-81
APPLICANT: Marie Louis
11545 Majestic Lane
Tigard, Oregon 97223
REQUEST: For a Zone Change from the present designation C-3 General
Commercial to the Comprehensive Plan designation C-5
Highway Commercial.
4
y .
a
a _
MONTHLY REPORT
PLANNING DEPARTMENT
AUGUST 1981 _PAGE 2
SITE LOCATION: 12925 S.W. Pacific Highway NPO 4r 3
Washington County Tax Map 2S1 2BD, lot 2600
ACTION TAKEN: Planning Commission approved Zone Change ZC 21-81, based
on the Staff Findings and Recommendation.
VARIANCE V 7-81
NPO # 3
APPLICANT: Marie Louis
11545 Majestic Lane
Tigard, Oregon 97223
SITE LOCATION: 12925 S.W. Pacific Highway
Washington County Tax Map 2S1 2BD lot 2600
ACTION TAKEN: The Planning Commission denied Variance V 7-81, based on
Staff Findings and Recommendations.
The following actions were taken by the Planning Director.
SITE DESIGN REVIEW
Site Design Review SDR 20-81
APPLICANT:
Marie Louis NPO # 3
11545 Majestic Lane
Tigard, Oregon 97223
REQUEST: Site Plan and Design Review for a Commercial structure.
SITE LOCATION: 12925 S.W. Pacific Highway
Washington County Tax Map 2S1 2BD, Tax lot 2600
ACTION TAKEN: Planning Director approved this Site Design Review SDR 20-81
with development to take place subject to conditions.
Site Design Review SDR 22-81
APPLICANT: Louis J. Whitlatch
2340 S.W. Park Rd
Lake Oswego, Oregon 97034
SITE LOCATION: 72nd and Bonita Road Tax Map 2SI-12A lot 2000
ACTION TAKEN: Piana:ing Director approved this Site Design Review SDR-22-81
with development to take place subject to conditions.
MONTHLY REPORT
PLANNING DEPARTMENT
AUGUST 1981 Page 3
MINOR LAND PARTITION
Minor Land Partition MLP 9-81
APPLICANT: James Willock NPO # 1
9640 S.W. Frewing
Tigard, Oregon 97223
REQUEST: To partition a .34 acre lot into two (2) lots of approximately
7,121 square feet each.
SITE LOCATION: S.W. Frewing Street, Orchard Tracts
Washington County Tax Map 2S1 2CD, Tax lot 2714
ACTION TAKEN: Planning Director approved MLP 9-81 subject to conditions.
Minor Land Partition MLP 10-81
APPLICANT: LaSal Land Company NPO # 4
707 S.W. Washington
Portland, Oregon 97205
REQUEST: LaSal Land Company is seeking approval of a minor land
partition to allow the sale of one parcel (11Y11) to a
restaurant chain
SITE LOCATION: Pfaffle at 99W, Tigard, Oregon
Washington County Tax Map 1S1 36CD lot 100
ACTION TAKEN: Planning Director approves this minor land parition
subject to conditions.
POLICE DEPARTMENT
CONSOLIDATED MONTHLY REPORT
FOR
MONTH OF AUGUST 19 81
DISTRIBUTION OF PERSONNEL
AVERAGE u
NUMERICAL STRENGTH DAILY ABSENCE AVERAGE EFFECIIVE STRENGTH
End of Same This SameThis 1 Last Same
this Month Month Month Month i Month Month
Month Last Last Lest
Year Year Year
- i
TOTAL PERSONNEL 29 28 13 .8 13 . 4 15 . 2 1 16 . 2 14 . 6
CHIEF'S OFFICE 3 2 1 . 3 . 7 1 . 7 1 . 7 1 . 3
SERVICES DIVIS. 7 7 3 . 2 3 . 4 3 . 8 3 . 8 3 :6
PATROL DIVISION 16 16 7 . 8 7 . 4 8 . 2 8. 6 8. 6
TRAFFIC DIVIS. ----------------------- ---------------- ------- ------ ---------
INVEST. SECTION 3 3 1 : 5 e .8 t 1 - 5 2. 0 1 . 2
FORCE ONE 13 14 6 . 6 7 . 0 +� 6 . 4 6 . 7 7 . 0
FORCE TWO 10 7 4 .8 3 . 0 5 . 2 5 . 6- 4 . 0
FORCE THREE 6 7 2 . 4 3 . 4 +? 3 . 6 3 . 9 3 . 6
CHANGES IN PERSONNEL DAILY AVERAGE PATROL STRENGTH
1. Present for duty end of last month 28 This Same Month
� �
2. Recruited during month 1 Month Last Year
0 ( 1. Total number field
3. Reinstated during month . officers 16 16
.- Total to account for 29
2. Less Agents As5ig-
4. Separations from the service: •ned to Investigat. 0 0
(a) Voluntary resignation 0 3. Average daily abs-
0 ences of field off-
(b) Retirement icers owing to:
(c) Resigned with charges pending 0 . (a) Vacation, susp-
C ension, days off,
(d) Dropped during probation comp. time, etc. 7 . 2 7 . 3
-(e) Dismissed for cause 0 (b) Sick S Injured . 1
(f) Killed in line of duty (c) Schools, etc. • 6
- -Total average daily
(g) Deceased - 0 absences 7 .8-- 7 . 4
Total separations 0
4. Available for duty 8. 2 8 . 6
S. Present for duty at end of month. . 29
Page on.
TIGARD POLICE DEPART:•MENT
Monthly Report
a
I. Calls for Service: This Month 60 7 Year to Date G � 954-
A. Obligated Time 1 , 166 . 8 B. Non-Obligated Time 966 . 2
T
II. PART I CRIMES No. Cleared Arrests
A. Homicide
B. Rape
C. Robbery 2 1 1
D. Assault 5 2 2
E. Burglary 19 1 .1
F. Larceny _- 57 8 8*
G. Auto Theft
Totals S g 13 12
III. PART II TOTALS . 66 30 42
TOTAL - Part I and II
155 52 54
IV. TOTAL PERSONS CHARGED: 54
a. Adult Male 34 c. - Juvenile Male 11
b. Adult Female 7 d. Juvenile Female 2
V. WARRANTS SERVED 6
VI. TOTAL PROPERTY LOSS $ 167 , 311 . 00 TOTAL PROPERTY RECOVERED $ 8;•,033.31
- VII. TRAFFIC
a. Accidents Investigated 23 Injury Accidents 4 Fatal 0
b. Citations: VBR (Speeding) 68 Yield Right of Way 1
-Following too Close 0 ReQ Light ° Stop Sign 2
Improper Turn 2 Reckless Driving_L_
Careless Driving 6 Driving Linder the Influence 10
Driving'While Suspended 11 Other Hazardous 12
Non-Hazardous 54 Total Hazardous 121
c. Enforcement Index 20.25
d. Traffic Enforcement Totals
Citations: This .Month This Year 175 Year to Date 1,757
This Month Last Year 195 Last Year to Datel,�76
Warnings: This Month This Year 23 Year to Date 659
i
This Month Last Year 68 Last Year to Date713
' NOTE: Part I Crimes (Major Crimes) Clearance Rate
14.66
- Part II Crimes (Minor Crimes) Clearance Rate 59.10`-
VIII. TRAINING
A. Police Academy Basic Training. Officers Harburg and
Ober started their police recruit basic training at the Police Academy
this month. This course last 7 weeks, and is mandatory for all police
officers before they become certified.
B. Accident Investigation. On August 11, Officers Harburg and
Goldspink went to the Trogan Nuclear Plant in Rainier to receive 8
hours of training on investigating traffic accidents, receiving a total
of 16 man hours of training.
IX. COMMUNITY RELATIONS
i
A. Town and Country Days.- Police Auction. Many hours were
spent by both the police and reserves during Town and Country Days,
especially Saturday doing traffic control during the parade, and
holding the police auction. A total of $2,819 was realized from the
sale of property at the auction.
B. Growth Impact Slides. Lt. Jennings gave slide presenta-
tions on the growth impact to the city because of all the island
annexations, on the following dates:
(1) August 9 - to the four applicants for City Administrator,
followed by brunch, and then a tour of the city. He spent
four hours on this detail.
(2) August 13 - to the Civic Center Committee and NPO groups,
spending one hour
(3) August 20 - to approximately 50 citizens at Fowler Jr. High
School, spending 1 hour. Chief Adams also attended this
particular presentation, spending an additional hour; there-
fore, the two spending a total of 3 man hours.
C. Civic Center. Chief Adams spent 2-112 hours with the Civic
Center Committee on August 13, discussing plans, etc.
D. Robbery Procedures. Lt. Jennings gave a robbery procedure
talk to employees at the Willamette Savings and Loan, at the Greenway
Shopping Center, on August 18. He spent 1-112 hours_
E. Law Offices. A pre-taped law enforcement training session
was presented to Paul Rask, Law Offices, on August 18, by Lt. Jennings.
He spent 1 hour.
F. Retirement Dinner. On August 27, Chief Adams and Lt. Jennings
attended the retirement dinner for Chief of Police Al Bomberger from
Forest Grove. They spent a total of 10 man hours.
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CV. 7
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MEMORANDUM
TO: CITY COUNCIL
FROM: PLANNING DEPARTMENT
SUBJECT: NPO # 6 MEMBERS
The Tigard Planning Commission received eight applications for
membership to NPO # 6. The Commission unanimously approved a
recommendation to the City Council to appoint all eight applicants
to NPO # 6 at their September 8, 1981, meeting.
NPO # 6 is presently inactive. Appointment of eight members would
allow NPO # 6 to become an active NPO.
Downtowr Tigard Committee
Minutes - September 22, 1981
President Allan Paterson called the meeting to order at 7:40 p.�Lj. in
the conference room of the Durham Wastewater Treatment Plant . In
attendance There: committee members Beshears, Utz, Brown, Jones, Barnum,
Henderson, Krupnik and Johnson; staff Aldie Howard; community members
JB Bishop and Harold Holly; planning consultants Don Driscoll and
Jim Hinman.
New responsibilities -- Paterson introduced those in attendance and
reported briefly on the council meeting of the previous evening .
He said the council is drafting a resolution charging the committee
with those same duties and functions that are outlin -. in the
committee 's official correspondence of Sept . 2, 1983_, •:o the
Tigard City Council .
Time Frames -- In view of the short time frame for establishing an
urban renewal agency prior to Jan. 1, the committee and Jim Hinman
set the following dates:
Sept . 28 - Consultant to submit urban renewal ordinance for cite
attorney 's review
Sept . 31 - Ordinance to be submitted in city council packets
Oct . 5 - Committee meets at 7: 00 p.m., at Fowler Jr . High, to
discuss progress and strategies
Oct . 5 - Committee meets at 8: 30 p.m. with city council in study
session
Oct . 12 - Committee attends regular city council meeting at 7: 30 p.m.
to witness council 's decision on urban renewal ordinance
Nov. 9 (approx) - Draft of urban renewal plan available for
public review
Nov. 30 (approx) - Public hearing on urban renewal play.
Assuming that the above schedule is kept, and that the council votes
favorably on the ordinance, Hinman noted that the agency will be in
existence prior to Jan. 1, allowing imposition of taxing restrictions
during the 1982 year . Any delay -- such as the requirement for a
public vote -- would delay the receipt of taxes for a full year, but
need not delay further planning, the consultant stressed.
Progress to date -- Hinman reported that the following tasks have been
completed:
--- Establishment of an urban renewal "study area" (bordered by
Pacific HwT., Hall Blvd., O 'Mara St ., Hill St .)
-- Tabulation of land use data and valuation figures for the affected
area (5;o city 's assessed valuation, or $26.6 million)
--
Consultation with planning director for background and planning data
-- Drafting of schedule and rough ordinance for establishing urban
renewal agency
-- Identification of downtown problems or blight symptoms
Downtown Committee - page 2
More on blight -- With regard to establishment of blight, r=inman
said he had identified the following conditions:
1 . .inadequate streets -- Inadequate circulation and parking
on Main Street under present and forecasted conditions; both
Burnham and Commercial identified as too narrow and congested
to handle additional_ traffic generated by transit facility
and/or commercial development . (All conditions under this
category were characterized as serious enough to result in
substantial harm to downtown business .)
2. Inadequate pedestrian facilities -- Grossly inadequate
sidewalks on Burnham, especially in view of projected civic
center traffic; inadequate pedestrian facilities on Commercial,
Tigard St ., and Main Street bridge; inadequate pedestrian
crossing at Main Street RR tracks .
3 . Downtown railroad tracks -- The two sets of tracks cut
the city in half, create noise, smoke and vibration.
4 . Fanno Creek Floodplain -- The floodplain cuts off ?residential
areas from the downtown business district ; contains a substantial
amount of unmaintained and unsightly vacant land; contains an
unsightly abandoned sewer treatment facility.
5 . Lack of adequate data on downtown housing--its condition and
potential for rehabilitation
S . Lack of data on infrastructure
7 . Mixed and non-conforming land uses
Committee members went on to suggest the following additional conditions:
Utz: Poor "cosmetic" condition of downtown; lack of standards which
results in delapidated and unsightly buildings maintained in private
ownership
Howard: Lack of traffic signalization; double P.P. trackage (as opposed
to shared trackage) ; improper setbacks; inadequate drainage
As an aside on building deterioration, Driscoll pointed out that anv
plan becomes more complex and controversial to the extent that it
involves condemnation/relocation -- no matter how desira1-le that
tactic may seem. He suggested that the committee may wish to limit
the initial scope of its attack, and expand the plan at a later date
to tackle secondary or sensitive problems .
Y�djournment: 9: 30 p.m.
r
4
DOWNTOWN COMMITT -E
CITY OF TIGARD, U
__ty :oar
J:)')•;:i
No-Y tt)d our 1::1 �cs� "CI7dt Jc:" has been 'net with -tie lc:'f:tirl7 Cif a
COntr"ac _ for pld�n�r; assistance relative
to theiAwt:t.C;Jia s:`a.
and urban renewal study to Danielson , D.v :Ec011 , Hess , Arch;t =cti
Of ::ugene, Oregcr. , zi
we would ince furthe-.r- directlort from th_:
Cou:l:_ii as to our future responsibilities.
As an active , ho,-nogeneOus , committee representing the down,.:)
area ar;i affected ta}:ing districts , we would like to contit:�:e
in a leadership rcle towards directing the downtown revitaiizA-
tion study to its conclusion. If the study indicates that forma-
tion of an urban renewal district is a viable alternative for re-
development and improvements along with local improvement districts ,
r city and state development funds , bond issues , ane:/or other c:omanunitl
development resources that might be available , then the committee
would be in a qualified position to function as the City's urban
renewal agency.
To accomplish this role necessitates a charge to the committe_
to accomplish the following primary functions .
I . Coordinate input from the various "interest groups" ira
the area to aid the consultants.
2. Review routine summary reports as the study progresses
a:. i Prov .dam: community guidance _O Lj)Ea
; . PrOv4de j0i:1L p-Cesfe_ntZations with the con-suita%ts aai:j
City plan ling Staff so that the Cou_.cil will be as we l;- ore-
pared as possible for any required future public hearings .
4 . Act as liaison with the planning Commission to anticipate
.any possible contlacts with the City ' -
p l cLn for the area. accepted C C>SiDrc e. L I ,-
Some secondary considerations that would add to the committee ' s
flexibility and ability to function efficiently also follow:
L . Allow the III member committee membership to vary based on
participation and need for special talents and/or represer:=
tation. (Subject to the Council 's timely approval. )
s; J
�. Have SOME' staff support from the Planning Departtne:lt
( ie. Planning Assistant Liz Newton. ) , t. :Yelp the ccm:nittee
With its administrative responsibilities , etc.
We respectfully request that the Council amplify the mission of
the committee at this time as outlined above. With this charge we
will effectively see this project through to its conclusion. We
are confident that actions that result will be to the ultimate
benefit and for the betterment of the downtown core area and
the overall effect on the entire City.
Respectfully submitted ,
J.-iAl an Paterson
Chairman
Dopfntown Committee
July 30, 1981
TO: City Council
r
FROM: Finance Director/City Recorder
SUBJECT: Main Street Parking
THIS MEMO IS IN RESPONSE. TO COUNCILMAN SCHECKLA'S REQUEST REGARDING PUBLIC
PROPERTY ON MAIN STREET.
The attached maps indicate the original "Pine Street" alignment and the
property after the vacation/dedication proceedings .
Currently, 50 feet along Main Street, next to SW Office Supply, is public
property, staff will install signs within the next week or so to indicate
this is for public parking.
R� A �"
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COMMUNITY DEVELOPMENT BLOCK GRANT
Outline of Eligible and Ineligible Activities*
I . Basic Eligible Activities
A. Acquisition of real property which is: 1 ) Blighted, deteriorating,
or inappropriately developed; 2) appropriate for rehabilitation or
conservation activities; 3) appropriate for historic or open space
preservation; or 4) to be used for construction of other CDBG-funded
facilities.
B. Acquisition, construction, rehabilitation or installation of public
facilities and services in support of the Community Development
strategy. Such facilities and services include:
I . Senior centers
2. Parks, playgrounds and recreational facilities
3. Centers for the handicapped
4. Neighborhood facilities providing health, social , or recreational
services for nearby residents
5. Public utilities (except power production or generation facilities)
6. Street improvements, including lights, signs, curbs, treys, bridges,
and culverts
7. Water and sewer facilities, except treatment works and interceptor
sewers
8. Pedestrian malls and walkways
9. Flood and drainage facilities, provided that no other federal
monies are available
C. Clearance, demolition and removal or buildings and improvements.
D. "Emergency" assistance to alleviate harmful conditions or halt
deterioration of an area, such as: trash removal , snow removal , street
repairs. Such activities are especially appropriate in NSA's, and must
be included in the CD Plan.
E. Completion of activities in local Urban Renewal Plans.
F. Relocation payments for persons, businesses, and organizations displaced
by CDBG-funded activities.
G. Removal or architectural barriers, such as, construction of wheelchair
ramps and curb cuts.
* Source: Title 24 Code of Federal Regulations Part 570, Subpart C
3-5-81
H. Assistance to private utilities in providing distribution lines and
facilities in neighborhood revitalization areas.
11 . Eligible Rehabilitation and Preservation Activities
A. Rehabilitation of publicly-owned residential buildings
B. Modernization of public housing
C. Rehabilitation of private properties, including single ana multiple
family dwellings and group homes
D. Temporary relocation assistance
E. Code enforcement to arrest decline of an area
F. Preservation of Historic Places, whether publicly or privately
owned
111 . Eligible Economic Development Activities
The following activities can be undertaken with CDBG monies to carry out
CD economic development strategies, provided that I ) such activities are
directed toward the alleviation of physical and economic distress and,
2) if their principal beneficiaries are !ow and moderate income people.
HUD must give special approval before these activities can take place.
All other CDBG-eligible activities can be undertaken in support of the
CD economic development strategy.
A. Acquisition of real property
B. Construction, rehabilitation, reconstruction, acquisition, or installa-
tion of public facilities and improvements, such as:
I . Schools and educational facilities
2. Cultural , sports, and exhibition facilities
3. Airports, and transit terminals
4. Hospitals, nursing homes, and other medical facilities
5. Treatment works for sewage or other liquid industrial waste
C. Acquisition, construction, reconstruction, rehabilitation, or installa-
tion of commercial and industrial facilities, such as:
I . Commercial or industrial buildings and structures, including:
a. . Purchase of equipment and fixtures
b. Energy conservation improvements
2. Commercial or industrial real property improvements ( including
railroad spurs or extensions)
IV. Eligible Planning and Urban Environmental Design Activities
A. Development of a comprehensive Community Development (CD) Plan
B. Development of a policy-planning-management capacity
C. Comprehensive planning activities, provided that such activities are
necessary to meet the needs of the County's CD program.
V. Activities Eligible only in NSA's or Similar Areas
The following activit,,3 are eligible only if they are located in or serve
areas where other activities included in the Community Development and
Housing Plan are being carried out, such as a Neighborhood Strategy
Area (NSA) .
A. Acquisition, construction, rehabilitation, or installation of:
I . Solid waste disposal facilities
2. Fire protection facilities and equip-ant
3. Parking facilities
B. Provision of public services, including those concerned with employment,
crime prevention, child care, health, drug abuse, education, welfare,
or recreational needs .
VI . Eligible Administrative Expenses
A. Wages, salaries, office space rental , and supplies
B. Subcontracted services, including legal , accounting, and audit
C. Provision of information to citizens about the CDBG program
D. Provision of fair housing counselling services
E. Environmental studies
F. Preparation of applications for federal programs
VII . Summary of Ineligible Activities
A. Unless undertaken in certain areas or for specially authorized purposes,
such as economic development, removal of architectural barriers, or his-
toric preservation, the following activities may not be undertaken
with CDBG monies:
I . Acquisition, construction, reconstruction, rehabilitation, or
installation of public facilities and improvements such as:
a. Government buildings or facilities
b. Facilities used for spectator events, exhibitions and cultural
purposes
c. Schools and educational facilities
d. Airports, bus or transit terminals
e. Hospital , nursing homes or medical facilities
f. Treatment works for sewage or liquid industrial wastes
B. Other expenses and activities considered generally ineligible for
CDBG assistance are.
1 . Purchase of equipment
2. Operation and maintenance expenses of public facilities
3. General government expenses
4. Political activities
5. New housing construction
6. income payments, including mortgage subsidies, downpayments,
housing allowances, and income maintenance
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
WASHINGTON COUNTY
AREA: 716 SQUARE MILES
POPULATION: 245,633
COUNTY SEAT: HILLSBORO
MEDIAN INCOME: $20,900
PRINCIPAL INDUSTRIES: MANUFACTURING
ELECTRONICS, LUMBER, AGRICULTURE,
FOOD PROCESSING
77
OREGON
IN PARTNERSHIP WITH:
BANKS FOREST GROVE NORTH PLAINS
BEAVERTON GASTON SHERWOOD
CORNELIUS HILLSBORO TIGARD
DURHAM KING CITY TUALATIN
The primary goal of the Block Grant Program is to improve the living
condition of people with low and moderate incomes. With this goal in
mind, Congress established the following objectives for housing and
community development programs:
* To eliminate slums and blight and prevent the
decay of neighborhoods
* To eliminate conditions that are unsafe, un-
healthy, and socially and economically harmful
to communities
* To conserve existing housing and stimulate new
construction to provide everyone with the
opportunity to live in a decent home and neigh-
borhood
# To improve public services that support community
development
* To improve the way land and other natural resources
are used
* To restore and preserve historic structures for the
use and enjoyment of future generations
117
WHAT IS A BLOCK GRANT?
The money that pays forWashington County's Plan for Community Development comes
in large measure from yearly Community Development Block Grants, although other
funding sources are increasingly being explored. Block Grants are "blocks" of
funds awarded to cities and urban counties by the federal government allocated for
a wide variety of housing and community development projects.
The Block Grant Program was first authorized by Congress with the passage of the
Housing and Community Development Act of 1974. Block grants replaced a number of
previous grant programs such as Urban Renewal , model Cities, Open Space and
Water and Sewer. The new legislation provided a more flexible approach to commun-
ity development for two reasons:
* Although certain federal standards and requirements are prescribed,
the program is planned and controlled locally.
* Cities and counties with populations of over 50,000 and 200,000
respectively are guaranteed funding under this program.
The U.S. Department of Housing and Urban Development (HUD) is the federal agency
responsible for administering the Block Grant Program on the national level .
It is an ambitious program and each city and county is required to work toward
accomplishing these objectives on a local level .
To do this, a community can use Block Grant funds for a wide variety of locally
chosen housing and community development activities including:
# Repairing and rehabilitating houses
* Improving streets and utilities
* Acquiring land and buildings for parks, public
facilities and other projects
Encouraging economic development
* Building or rehabilitating senior and community
centers
* Constructing wheel chair ramps and other improve-
ments to increase access to facilities and services
for handicapped persons
Preserving and restoring historic structures
While there is a great diversity as to the types of projects a ccrnmunity may
undertake to fund with Block Grant dollars, there are also some activities
which are specifically excluded. Block Grant funds cannot be used to build
schools, government offices, sewage treatment plants, museums or public sports
stadiums. New housing construction cannot be funded through the Block Grant
Program. Public services such as fire protection which are not tied directly
to other community development activities are also ineligible for funding.
On balance, however, the Housing and Community Development Act of 1974 and sub-
sequent amendments provide large cities and urban county consortiums with a
powerful and flexible tool to improve the quality of life for residents of their
communities.
WASHINGTON COUNTY'S BLOCK GRANT PARTNERSHIP
Washington County qualified to apply for Block Grant funds in July, 1978 when
its population reached 200,000. in order to count the total population for grant
purposes, the County signed intergovernmental cooperation agreements with al !
twelve of the community's incorporated cities. In these agreements, the County and
participating city governments pledged to work in concert to design and implement
community development activities for residents throughout the county.
PROGRAM STRUCTURE
Policy Advisory Board
A 13-member Policy Advisory Board (PAB) has been established to help shape Block
Grant Policy, planning and program development. The membership of the Board is
composed of representatives of city and county government. Board members identify
local needs, define policy and review program goals and strategies. The PAB also
helps select projects submitted for Block Grant funds by member jurisdictions,
County agencies, and non-profit organizations.
Citizen Advisory Committee
A Citizen Participation Plan has been developed to involve area residents in all
phases of the Block Grant Program. The most direct form of citizen involvement
is membership on the Citizens Advisory Committee (CAC) . Eleven persons serve
on the committee, two representatives from each of five geographic districts and
one at-large representative. People with low and moderate incomes, senior citizens,
minorities, and the handicapped are well represented. There is a mix of city
residents and people living in unincorporated areas.
The CAC serves as a conduit for citizen views and comment on community planning
and development in Washington County. The committee's role is to:
Insure full opportunity for citizen participation in the
design, implementation and evaluation of the program.
* Insure that program activities reflect the needs of low
and moderate-income persons, handicapped individuals,
minorities, and the elderly.
Work with program staff and the PAB to help develop
the County's
1 ) Plan for Community Development
2) Annual Block Grant application
3) Housing Assistance Plan (HAP)
4) Annual Performance Report
Program Management
The Office of Community Development (OCD) is the official County agency designated
to administer the Block Grant Program. Staff are responsible for the day-to-day
management and operation of the program.
Staff prepare and submit the County's annual grant application to HUD as well as
the annual Performance Report. The agency takes a lead role in putting to-
gether the Plan for Community Development using data supplied by participating cities,
County departments and consultants under contract. Staff coordinates: data
collection, needs assessment, and planning activities and provides technical
assistance to project sponsors. OCD's responsibility include=_ insuring that the
County is in compliance with HUD regulations and administrative policies.
COMMUNITY INVOLVEMENT AND THE PUBLIC HEARING PROCESS
Each program year a series of public meetings and hearings are held in consortium
cities and the unincorporated County. At these meetings, residents can spotlight
local needs, suggest ideas for projects, and participate in the community
development process.
County-wide public hearings are also held at least twice a year before the Board
of Commissioners to review the County's annual grant application and assess
program performance to date.
THE BLOCK GRANT PROGRAM AND YOU
Strong, active citizen participation is a vital element in any plan for community
development. There are many possibilities for involvement.
Residents may wish to contact their representatives on the Policy Advisory Board
and Citizens Advisory Committee for more information about the program. Normally,
the Citizens Advisory Committee meets the 2nd Tuesday of each month and the Policy
Advisory Board meets the 2nd Thursday of each month. Meeting notices are published
regularly.
Citizens can also apply directly for membership on the Citizens Advisory Committee
and subsequently be more directly involved in shaping community development
activities expected to have significant impact on improving the quality of life
in Washington County. For more information contact the Washington County Office
of Community Development at: 207 S.E. Oak, Suite 200, Hillsboro, Oregon 97123.
C 1 ^
2JANENDING
CITY OF TIGARD, OREGONORDINANCE NO. 81-AN ORDINANCE CHAP ER 10.28, OF THE TIGARD 14UNICIPAL CODE BY AMENDING
ITEM #6 OF SECTION 10.28.130 TO PROHIBIT PARKING ON A PORTION OF S.W. MAIN
STREET, DECLARING AN EMERGENCY AND FIXING AN EFFECTIVE DATE.
THE CITY OF TIGARD ORDAINS AS FOLLOWS
Section 1: That Item #6 of Section 10.28.130 of the Tigard municipal Lode,
relating to locations where parking is prohibited at any time, be,
and the same is hereby amended to read as follows:
"10.28.130 Prohibited at any time. No person shall at any
time park or leave standing a vehicle of any kind or character,
whether motorized or not, and whether attended or unattended,
within the following defined portions of public streets and
highways within the City:
(6) Within the southeast half of S.W. Main Street, extending
northeasterly thirty-six feet from the intersection of the
curb-line thereof with the curbline of S.W. Burnham Street."
Section 2: That the City Administrator be and he is hereby authorized and directed
to cause to have the areas in which parking is prohibited as above
set forth suitably posted in the manner provided by law.
Section 3: Inasmuch as this parking prohibition is necessary to protect the health,
safety and general welfare of the public and in particular pedestrians
on said street an emergency is recognized to exist and is hereby declared and
this ordinance shall become effective immediately upon passage and approval by the
City Council.
005
PASSED: By the City CounciluM"110 vote of all Council members present, after
being read two times by number and title only, this .27-A-- day
of JIJ4 1981.
Re o der - City of Ti d
SIGNED: By the Mayor, this 4 7 day of 4 , 1981.
Mayor - City of Tigard
ORDINANCE NO. 81�Z
f �
l �J
TO: City Council \
PRO14: Director of Public Works
DATE: September 17, 1981
STUDY SESSION ITEM
TITLE: Public Parking lot on Main Street
ACTION REQUIRED: Consideration and direction by Council
SUMtSARY:
A question c=cerning whether or not there was a public parking lot off of ifain
Street on the right-of-way for SW Pine Street has been raised.
There is public parking in this right-of-way. ;'his parking has been identified
by painting the words PUBLIC PARKING on each space. Some maintenance work needs
to be accomplished on the stop blocks. Additional identification in the form of
signs could be added. The retail store adjacent to the southwest side of this
right-of-way has signs on the building indicating CUSTOMER PARKING.
RECOMMENDATION
1. Staff recommends requesting from the store owner that the 'CUSTOMER PARKING'
signs be removed.
1 �r,
Wes Kvarsten, Director
Department of Land Conservation
& Development
1175 Court Street, N. E.
Salem, Oregon 97310
Dear Mr. Kvarsten:
On be-alf of the City of Tigard, I am requesting eight thousand
dollars ($8 , 000) in order that the city may refine its compre-
hensive plan and implementing regulations for Commission review
and acknowledgment.
As you know, Tigard submitted its plan and regulations for
acknowledgment well in advance of the July 1, 1980 deadline.
We understand that our submission will not be reviewed at least
until March, 1982.
Recently, our plan was reviewed by Ed Sullivan and his collegues
for compliance with Goal 10 and was found to have several
difficulties with that Goal if submitted at this time. Addi-
tionally, the Council has been advised that other, less drastic
changes may be necessary for compliance with the other goals.
Finally, Tigard has been asked to consider expansion of its
urban planning area in several places.
In order that Tigard submits the best possible plan for its
citizens, we request that these funds be released to the city.
Thank you for your assistance in this matter.
Very truly yours,
Wilbur Bishop. m-,T-r
A _
Oil
2 MOR—AND'Jd-if
TO: Civic Center Co--mnittee 1:embers
FRO ': Linda 7ar8ent, Research and Development ds AnalAide
RE: Space 'seeysis and Consideration of Alt rnatives for City Office Space
DATE: Septe_ er 17, 1981
Attached ple=se find a ISan�c;-;er Plan, Existing Space Analysis, Current and
Projected N=='s for Space, Consideration of Alternatives. The following
timetable r=:- be establishes in order to address the issue of space needs
and conside_ alternatives.
___tember i7 address Space ..eeds/1-11-anpo:aer Plan
Alternatives and Cost
Scope of Work
C__ober Consider additional alternatives
Evaluation of Alternatives
October Further discussion of; advantages,..
disadvantages of alternatives _
October Select alternative
e
November Recommendation to City Council
I4ovember Follow up sevsion by Committee
EXISTING SPACE - 1981-82
expressed in square feet
CITY HALL
Administration 250
Finance 1,750
Planning 300
Building 230
Engineeri-= 200
Public Wc= s 200
Compute= Room 100
Vault 70
Xerox, =:orage, halls, r/r 350
Gross To_a- 3,450
(29 employees)
LIBRARY
Libraries-- = Office 70
Circulat_== Desk 300
Staff Wo==_ area 380
Shelving, Files, Patron Te-c=-k- Areas 3,750
Storage, Halls, r/r 500
Gross Tota'_ 5,000 (5.5 employees)
POLICE
Chief's Office 100
Lieutenar_:'s Office 100
Detective's Office 300
Booking/Interviewing Roo, 75
Briefing Room 150
Nam Locker/Sho::er 100
Dispatch Center 540
Records Supervisor's Off_c= 75
Storage, Files, r/r 160
Gross Total 1,600 (28 employees)
PUBLIC WORKS SHOP
Superintendent's Office 50
11ap/Tool Room 100
Staff Room 150
Garage
Office 100
Shop 700
SCorage, Files r/r 200
Gross Total 1,375 (14.5 employees)
TOTAL EIQLOYEES - 77
PIANM%ER PLAN
1981-S2 1982-83 1985 1990 1995 2000
Staff Estimate Estimate Estimate Estimate Est'
(14,500- (18,000- (24,000) (28,000) (30,000) (32,0
16,500) 20,000)
TOTAL
City Hall 29 37.25 41 40.50 37 36.
Library 5.50 10 13 17 17 17
Police 28 33.50 45 53 58 65
+ Public Works 14.50 18 25 28 33 38
Totals 77 98.75 124 138.50 145 156.
Staff/Populatic. Ratio 1:190 1:182 1:193 1:202 1:207 1
+ Excluding Engineering Staff, Works Director, and Clerks
i
Page 1 of 2
CURRE:T/PY.OJECTED REDS
expressed in square feet
1981-82 1982-83 1985 1990 1995 2000
Ci_� HALL
Personnel (29) 3200 (37) 4050 (41) 4.600 (40.5)4850 (37) 4450 (36.5)435(
Conference Room 150 300 600 600
600 60C
(Chambers)
Copy Center (re =.)) 70 100 100 400 400
40C
Vault 80 SO 80 80 80 8C
Draft;n,:- Area 300 300 300 300 300 30C
Co.,.puter Room 150 200 300 300 300 - 30C
MEMStor�oe, Halls, r/r 600 700 700 700 700 70C
Employee Rest A =a 200 200 200 200 200 20C
Reception Area 200 200 200 200 200 20C
Mail Roo-,.q 50 200 200 200 200 20C
Gross Total 5000 6330 7280 7830 7430 733C
LIE o s:c%RY
Personnel (5.5) 650 ;_ ) 1050 (13) 1400 (17) 1800 (17) 1800 (17) 180(
Circulation Des=_ 500 700 700 1000 1000 120C
Staff Work Area 400 500 600 600 600 60C
Conference Area. 150 150 300 300 300 30C
Copy Center 70 70 100 100 100 IOC
Study Carols 100 150 200 200
500 30C
Shelving 5000 5500 6000 8000 8000 750C
Employee Rest Ara-= 200 200 200 200 200
Storage, Halls, ='r 500 500 600 600 600 60C
Audio/Visual 200 200 500 700 1200 250C
Gross Total 7770 9020 10600 13500 14300 15i0C
POLICE DEPARTMENT -
Chief's Office 192 192 192 192 192 I92
Lieutenant's Office 192 192 192 192 192 192
Ism Conference/Prisoner
REHM Lineup 2•1ulti-purpose 400 400 400 400 600 60C
Crime Analysis 320 320 320 320 420 42C
Detective's Office 600 600 600 600 600 60C
Div. Commander Office 192 192 192 192 33' 192,
Equipment Storage 96 96
90 96 192 102
S.I. Room 192_ 192 192 192
192 192
Ina 1- ) 192 192 192 i92 I92 lg2
(female) 96 96 96 96 96 96
Physical Fitness Room 512 512
Br.iefir*, Fr.c ,- yn2 512 512 512 512
i:12 tj
Patrol t)iv. Cot. S.,/- 242 242
Coln office 192 192 192 192 192
pestronn:s (2) 2.00 200 200 200 n I92
t:ECJrc.3 :::»;n 512 512 512 20� 20r
512 512 512
Supervisor's office 160 160
Cornmunications Center 256 160 160 160
256 I6G
Police Library 160 160 160 256 306 306
i56 206 20C
�"eport Writing Room 256 256 256 256 300
:cords (microfilm) 256 256 306
Supplies 384 384 256 255 356 356.
38 381 434 434
Evidence/Property 384 384 384 384 434
Armory 192 192 192 192 434
Firearms flange 1.440 1440 192 192
1440 1440 1440 1440
i CU[:YENT/PROJECTED NEEDS
0
expressed in square feet
POLICE DE AFTMENT (CONT.).1981-82 1982-53 1985 1990 1995 2000
equipment Room 256 256 256 256 256 256
Holding Cells 240 240 240 240. 480 48C
Prisoner Booking Room 160 160 160 160 200
200
Interview Rooms 240 240 240 240 300 300
Prisoner Dock 576 576 576 576 576 576.
Reception Area 384 384 384 _384 384 384
Gross Total 10240 10240 10240 10240 11708 11708
PUBLIC t.'ORE:S SHOP
Superintendent °= Off. 150 150 150 150 150 150
Map/Tool Room 200 300 300 300 300 300
Staff Assign Rc=/
Conference 150 150 250 250 250
250:
Storage, Files, =/r 75 125 125 125 125 125
Sion I:aking Roc= 150 250 300 300 300 -100
Equipment Stora_-- 200 300 300 400 400 400'
Gross Total 925 1275 1425 1525 1525 1525
GROSS TOTAL FOR C=-= 23935 26865 29545 33095 34963 35663
l
ALTERNATIVES FOR CONSIDERATION
Alternative 1 . Expand or Remodel City Hall-
The existinz structure housing City Flail could be remodeled or expanded
by purchas =g or leasing the space on either side of the existing structure
and/or buil"ing an addition in the rear parking lot of the structure_
City Hall contains 3450 gross square feet of space. The projected space
needs for C:--y Hall offices (Adr*iinistration/Finance/Engineering/Planning
Building a-= Public Works 2--'ninistration) at this time are approximately
5000 gross -quare feet wit'- space needs accelerating to 7330 gross square
feet for t::e same departmer_=s in the year 2000:
Remodeling _osts are estima-=d at $25 per square foot. To create an
additional `550 square fee-, cf space (5000 projected need-3450 present space) ,
cost is es=f=ated at $313,75-- To accomodate the maximum space needed
of 7330 square feet in 1993, cost is projected it $109,500 to create
4380 square feet in additional space. The purchase or lease of
additional =oace and proper may be. incurred as a result of remodeling City Hall.
Alternative 2. Remodel Leas Space (Crow, Bldg.)
The Crow Building contains ES40 square feet of available office space-
The space would accomodate City Hall offices (Administration/Finance/
Engineering/Planning/Build_-_/Public Works Administration) until 1985-
At such point, the Crow Buil--H-rig could be remodeled at $25 a square foot
to create 410 (7280 projecteZE 1985 need-6840 present space) additional
square feet at a cost of $ 11,000. To accomodate the maximum space
of 7830 square feet required for 1990, cost would be $24,750
to create an additional 990 square feet of space- Also, cost for leasing
the space would be incurred at approximately $7.25 per square foot
Burin; remodeling.
Alternative* 3. =t Publi.c Work— Sin-.
site oa the land already o:jned by the City. 'Chis building; iaould house all
City offices, Police and Library.
At a projected cost of S75 per :;quare foot, thC' buildin- could be
constructed for $2,674,725.
Alternative 4- i.e=:i Euilding at Alternate SiLE'
A 35,663 square foot civic center complex. could be constructed at an
alternative site in the City. The structure would house all City offices,
t
Police and LIbrary.
At a projected cost of $75 per square foot, the building could be
constructed for $2,674 ,725 plus the cost of land acquisition.
Alternative 5- Remodel Alternative Structures
A leased structure could be remodeled to accomodate City Hall's present and
future need=_ _
Given that a <tructure with 5000 square feet of space is located, remodeling
costs to create 1330 square fe-nZ of space for 1982 needs (5330-5000)
at a cost of $33,250_ To accomodate the maximum space required for City
Hall offices by 1990, remodelling costs would be $70,750 in addition to the
cost of lea=:ng the space_
Alternative o. Purchasing -Decentralized Office Space
To accomod___ present and =__-_re space needs for City offices, decentralized
office spat= could be purc'a=ed. An additional 1550 square feet of office
space woulc need to be purc==_ed to meet 1981 needs for City Hall. Additional
space for F-- lice and Libra- E-partments would need to be negotiated_ The
cost of acc==ring 1550 square feet would total $ 116,250. An additional
4350 sgaure feet (7830-3450.' .,:ould be needed by 1990 at a cost of $328,500
($75 per squ=_re foot) .
Alternative - Leased dec=--=alized Office Space
To accomodate present and =_=ure space needs for City offices, decentralized
office space could be leas_= at approximately $7.25 per square foot. An
additional 1550 square fee= c= office space to meet 1981 needs for City Hall
would cost $ 11 ,238 per year. By 1990, that cost mould accelerate to
$$28, 130 (3850 square feet)_ Additional space would still need to be
negotiated for the Police a-'• Library departments.
t�
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O'DONNELL, RffCX 30WccZXRRRMX DATE:
SULLIVAN & RAMIS tiilytljt i2 , .'i-7oi IBM
ATTORNEYS AT LAW
1727 N.W. HOYT STREET TO: Doris Hartig - City Recorder
PORTLAND, OREGON 97209 _
(503) 222-4402 FROM: Ed Sullivan, City Attorney ,
RE: Main Street Parking Next to Southwest
Office Supply
While this parcel may not be claimed through adverse possession_,
posting the lot for public parking will dispel any question.
I have attached a copy of a memorandum by my law clerk discussing
the applicability of ORS 221, 750 to the Main Street parcel. The
law precludes adverse possession of property dedicated to the
public for streets, highways, parks or public places.
li ;u
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t
EJS :mch
8/12/81
9�-DONNELL, RHOADES. GERBER I DATE: August 7, 1981
SULLIVAN & RAMIS
ATTORNEYS AT LAW I To. EJS
1727 N.W. HOYT STREET
PORTLAND, OREGON 97209
(503) 222-4402 FROM 44i
RE: City of Tigard - City Council : Main Street
Parking Next to Southwest Office Supply
FACTS
Some years ago, the city acquired a parcel of land on Main Street
when the city traded a portion of an adjacent unimproved dedicated
street right-of-way for the parcel . There are no improvements on
the lot. However, it is adjacent to a business that uses the lot
for parking. The business has used the lot this way for some time.
The City Council has expressed concern over this use of public
land. The Council wants it to be clear that this parcel is a
public parking lot. They have asked the Finance Director to take
appropriate action.
ISSUE
May this parcel be claimed through adverse possession by the
businesses?
CONCLUSION
No, that is precluded by statute.
DISCUSSION
The statute on this issue is very clear and unambiguous. ORS 221. 750
provides:
"Right of cities to public area is not extinguished by adverse
possession or statute of limitations. The right of cities and
towns, whether incorporated or not, to land dedicated to or
otherwise acquired for the public use for streets, highways,
parks or public places, shall not be extinguished by any
adverse possession, however long continued. No title to such
land as against any such city or town shall be hereafter
acquired in this state through operation of the statute of
limitations. "
The only instance where there might be a problem would be where
equity demands relief for the adjacent property owner. In the most
recent case which construed a prior but very similar statute, the
court held that possession by an abutting proprietor of a dedicated
street would not defeat the right of a municipal corporation to
open a highway. Killan v. Multnomah County, 137 Or. 562, 567, 568,
4 P.2d 323 (1931) . The court went on to comment that equitable
estoppel should only be applied in exceptional cases. For example,
if the city had led the adjacent owner to think that the land was
his and such owner had relied on that and made substantial and
permanent improvements, then equity would intervene. Even so, in
Killan where the adjacent residential owner had made some improve-
SKS:mch
8/7/81
4;tDONNELL. RHOADES. GERBER � DATE- August 7, 1981
SULLIVAN & RAMI5
ATTORNEYS AT LAW
IMII
1727 N.W. HOYT STREET To EJS
PORTLAND. OREGON 97209 �
(5031 222-4402 FR:M: S
v
RE: City of Tigard - City Council: Main Street
Parking Next to Southwest Office Supply
ments on public property (a dedicated but unimproved and unused
street) , the court said the reasonable and prudent owner would have
discovered the true owner.
The city property which is being used for parking by an adjacent
business comes squarely within the statutes. City of Tigard
Ordinance No. 71-14 , April 12 , 1971 , identifies that parcel as
"dedicated to the public by deed for street purposes. . . City
of Tigard Ordinance Book 855, p. 738. (emphasis added) (The
legal description of the property was subsequently corrected by
City of Tigard Ordinance No. 72-4. ) The Deed of Dedication,
signed December 10, 1971, says the parcel is "dedicated TO THE
PUBLIC for street, road and utility purposes. . . " . (emphasis added)
In addition, in a letter from the City Recorder, Doris Hartig,
to the Department of Records and Elections, Washington County
Courthouse, February 21, 1972 , Ms. Hartig says, referring to the
ordinances above, correcting the description- of area "to be
dedicated to the public for a street" . It should be noted that
City of Tigard Ordinance No. 76-51 simply vacates the same tract
that the city vacated in Ordinances 71-14 and 72-4 above. The
1976 ordinance is silent on the dedicated parcel that was taken
in exchange. The property was acquired for public use for a
street and the city's interest in it cannot then be extinguished
by adverse possession. ORS 221.750 .
Further, the City of Tigard has done nothing to lead the adjacent
business to believe that the property belongs to anyone other than
the city. In addition, the adjacent owner has not made any sub-
stantial or permanent improvements to the lot in reliance on any
actions by the city. Signing the lot for public parking is not
necessary but would make it abundantly clear that the city is using
the parcel for a public purpose.
SKS :mch
8/7/81 - Page 2
UPDATE
71.GARD .
A WEEKLY NEWSLETTER
VOLUME III ISSUE 24 September 24, 1981
LIBRARY AIDE SETECTED
Pamela Rasmussen, a Junior at Beaverton' High School, has been selected for the Library
Aide position vacated by Michele Waldele. Pamela started work September 22. She is
scheduled for late afternoon and Saturday shifts at the Library. Welcome, Pamela!
STAFF ATTENDS TRAINING SESSION
Sergeant Lonnie Branstetter attended a Firearms and Arson Investigation Seminar
September 14 anZ 15 in Wilsonville. The session focused on evaluation of evidence.
ACCOUNTING CLERK RETURNS
Cindy Cranston, Accounting Clerk, returned September 22 from maternity leave.
SENIOR CENTER VISITED
Councilwoman Nancy Stimler, Public Works Frank Currie, Architect John Kyle and Research
and Development Aide Linda Sargent visited the Senior Center Site September 24. The
F floor has been resanded and the Seniors will be moving in the facility this weekend.
PUBLIC WORKS CREWS PAVE LOT
Street crews have paved the public parking lot next to Southwest Office Supply on Main
Street.
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