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City Council Packet - 06/08/1981
17 TIGARD CITY COUNCIL - REGULAR MEETING June 8 , 1981, 7 :30 P.M. FOWLER JUNIOR HIGH SCHOOL LECTURE ROOM NOTICE: ALL PERSONS DESIRING TO SPEAK ON ANY ITEM MUST SIGN THEIR NAME ON THE APPROPRIATE SIGN-UP SHEET(S) LOCATED AT THE BACK OF THE ROOM. PERSONS DESIRING TO SPEAK WILL THEN BE CALLED FORWARD BY THE CHAIR TO SPEAK ON THE INDICATED ITEM(S) . AGENDA: 1 . CALL TO ORDER 2 . ROLL CALL 3 . PLEDGE OF ALLEGIANCE 4. CALL TO AUDIENCE, STAFF AND COUNCIL FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ITEMS . 5. CONSENT AGENDA: (All matters under this heading are considered to be routine by the City Council and will be enacted in one motion in the form listed below. There will be no separate discussion of these items . IF discussion is desired by any Council member or member of the audience, that item will be removed from the consent agenda and will be considered separately) . (a) Approval of Minutes , May 18 , 22nd and June 1 , 1981 . (b) Approval of Expenditures and Investments : $ 293 ,981 .40 . (c) Written Communications : Receive and File Transmittal from H J_ March, Washington County, Office of Community Development re: funding levels (d) Consent Covenant Street Improvement - Approve and authorize Mayor and City Recorder to sign. Simmons Company - Northerly parcel of Lot 45 (Tax Lot 2700 of Fanno Creek Acre tracts , 251 12D - 15175 SW 72n Avenue (e) Street Dedications - Approve and authorize Mayor and City Recorder to sign. Levar/Start Right Day Care, 8485 S .W. Hunziker, Tax Map 2S1 IBC, Lot 1000, CU 15-80/SDR 1-81 . Levar/Start Right Day Care, 12360 SW Hall Blvd, Tax Map 2S1 IBC, Lot 900 , CU 15-80/SDR 1-81 Gotter-Jaehrling, a partnership, 79th (IO foot strip) Tax Map 2S1 12C, Lot 1200, 1300, 1400, 1402 , ZCPD 30-80 ( f) Greenway Dedication - Approve and authorize Mayor and City Recorder to sign. Gotter-Jaehrling, a partnership, Gentlewoods , 79th, Tax Map 2S1 12C, Lot 1200 , 1300 , 1400 , 1402 , ZCPD 30-80 . (g) RESOLUTION No . 81-62 A RESOLUTION CONCERNING VACATION OF A P RT ON OF SW 74TH AVENUE A 40 FOOT WIDE DEDICATED PUBLIC RIGHT-OF-WAY IN THE CITY OF TIGARD, WASH- INGTON COUNTY, OREGON. Setting Public Hearing for July 13th, Tigard Business Park preliminary Platt . (h) RESOLUTION No . 81-63 A RESOLUTION OF THE TIGARD CITY COUNCIL ACCEPTING THE PUBLIC STREET IMPROVEMENTS KNOWN AS SW 109TH AVENUE, GENERALLY LOCATED SOUTH OF SW MURDOCK STREET AND ADJACENT TO CANTERBURY WOODS . Director of Public Works recommends approval . (i) RESOLUTION No. 81-64 A RESOLUTION OF THE TIGARD CITY COUNCIL TEI�I7TIVELY ACCEPTING THE PUBLIC STREET IMPROVE- MENTS KNOWN AS SW 70TH AVENUE, SOUTHERLY OF SW HAMPTON STREET. Director of Public Works recommends approval . (j ) Subdivision Compliance Agreement & Subdivision Performance Bond - Approve and authorize Mayor and City Recorder to sign. . A. Larry Grayson. Company, a partnership, Kneeland Estates II 6. ORDINANCE No . 81- AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER IO .Y8—, OF THE TIGARD MUNICIPAL CODE BY ADDJNG TO SECTION 10 .28 . 130 TO PROHIBIT PARKING ON A PORTION OF SW 70TH AVENUE, DECLARING AN EMERGENCY AND FIXING AN EFFECTIVE DATE. (a) Recommendation of Public Works Director 7 . WASHINGTON COUNTY OFFICE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUND- ING AGREEMENT - Extending Funding for 1981/82 . (a) Recommendation of Acting City Administrator 8:00 P.M. PUBLIC HEARINGS - see Addendum 7(a) and 7(b) 8:00 P.M. PUBLIC NOTICE 8 . COMPREHENSIVE PLAN REVISION CPR 6-81 (BONITA PARK/CHATTERLEY) NPO #5 A request for a Comprehensive Plan Revision from R7 "Single Family Residential 7500 sq. ft . per lot" to R5 "Single Family Residential 5000 sq. ft . per lot" on 1 .8 acres to construct four (4) attached single family units and two (2) detached single family units located at 14575 SW 79th Avenue (Wash. Co. Tax Map 2S1 12B, Tax Lot 4000) . PAGE 2 - AGENDA, June 8, 1981 ADDENDUM 7(a) SW KNOLL DRIVE - Sanitary Sewer Improvement District Proposal #2E (a) Public Hearing Opened (b) Summation by Director of Public Works (c) Public Testimony Proponents Opponents Cross Examination_ (d) Recommendation of Director of Public Works (e) Public Hearing Closed (f) Consideration by Council (g) ORDINANCE NO. 81- AN ORDINANCE CONFIRMING AND RATIFYING THE RESOLUTION OF THE CITY COUNCIL OF MAY 11 , 1981 , WITH RESPECT TO "SW KNOLL DRIVE SEWER IMPROVE- MENT DISTRICT" ; APPROVING, RATIFYING AND ADOPTING PLANS, SPECIFICATIONS AND ESTIMATES FOR CONSTRUC- TION OF SANITARY SEWER SYSTEM; DECLARING RESULTS OF HEARING HELD WITH RESPECT THERETO; DIRECTING SOLICITATION OF BIDS FOR CONSTRUCTION; PROVIDING FOR THE r1AKI�JG �^. SAiD iiiPROVEMENTS AND DECLARING AN EMERGENCY. 7(b) SW TIEDEMAN STREET - Sanitary Sewer Improvement District Proposal #29 (a) Public Hearing Opened (b) Summation by Director of Public Works (c) Public Testimony Proponents Opponents Cross Examination (d) Recommendation of Director of Public Works (e) Public Hearing Closed (f) Consideration by Council (g) ORDINANCE NO. 81- AN ORDINANCE CONFIRMING AND RATIFYING THE RESOLUTION OF THE CITY COUNCIL OF MAY 11 , 1981 WITH RESPECT TO "SW TIEDEMAN -STREET-SEWER. IMPROVE- "'' MENT DISTRICT"; APPROVING, RATIFYING AND ADOPTING PLANS, SPECIFICATIONS AND ESTIMATES FOR CONSTUC- TIOi1 OF SANITARY SEWER SYSTEM; DECLARING RESULTS OF HEARING HELD WITH SPECT THERETO; DIRECTING SOLICITATION OF BIDS FOR CONSTRUCTION; PROVIDING _A FOR THE MAKING OF SAID IMPROVEMENTS AND DECLARING r. AN EMERGENCY. r �_ (a) Recommendation of Planning Commission (b) Consideration by Council (c) ORDINANCE No. 81- AN ORDINANCE ADOPTING FINDINGS WITH RESPECT TO A-97,KPPLICATION FOR A COMPREHENSIVE PLAN REVISION TO THE 1977 NPO #5 PLAN MAP OF THE CITY OF TIGARD DECLARING AN EMERGENCY AND FIXING AN EFFECTIVE DATE. (CHATTERLEY) 9 . COMPREHENSIVE PLAN REVISION CPR 8 & 9-81 (MAIN STREET/J .B . BISHOP) NPO #I A request to change the Comprehensive Plan Designation for approxi- mately four (4) acres on Ash Street from Al2 "Multi-Family" to C3M "Main Street Commercial"; and a request for a Preliminary Planned Unit Development for approximately sixteen (16) acres between SW Main and SW Ash Avenue (Wash. Co. Tax Map 2S1 2AC, Tax Lots 201 , 1200, 1300 , 1400 , 1500 , 1600,220, and 2301) . (a) Item removed from agenda - published incorrectly will be republished and considered 8 :00 P.M. June 22 , 1981 . 10 . ORDINANCE No. 81- AN ORDINANCE CONFIRMING AND RATIFYING THE RESaLUTION OF THE CITY COUNCIL OF JANUARY 12 , 1981 , WITH RESPECT TO S .W. 72ND AVENUE STREET IMPROVEMENT DISTRICT; APPROVING, RATIFYING AND ADOPTING PLANS , SPECIFICATIONS AND ESTIMATES FOR CONSTRUCTION OF STREET IMPROVEMENTS , AS MODIFIED BY THE MOTION ADOPTING THIS ORDINANCE; DE,-TARING, RESULTS OF HEARING HELD WITH RESPECT THERETO; DIRECTING SOLICITATION OF BIDS FOR CONSTRUCTION; PROVIDING FOR THE MAKING OF SAID IMPROVE- MENTS , AND DECLARING AN EMERGENCY. (a) Recommendation of Public Works Director 11 . RESOLUTION No. 81- A RESOLUTION OF THE TIGARD CITY COUNCIL REQUEST- ING-TA-ANNEXATION PETITION BE FORWARDED TO THE BOUNDARY REVIEW COMMISSION. (SHORT TITLE - DUFFY "A") am (a) Recommendation of Planning Director. 12. RESOLUTION No. 81- A RESOLUTION OF THE TIGARD CITY COUNCIL REQUEST- ING-TIN—ANNEXATION EQUEST- ING-TN ANNEXATION PETITION BE FORWARDED TO THE BOUNDARY REVIEVIEW E RCO� FF ISSION (SHORT TITT. - DUFFY 11D11\ W iii.• (a) Recommendation of Planning Director. 13. RESOLUTION No. 81- A RESOLUTION OF THE TIGARD CITY COUNCIL REQUEST- ING AN ANNEXATION PETITION BE FORWARDED TO THE BOUNDARY REVIEW COMMISSION. (SHORT TITLE - BENNETT) . (a) Recommendation of Planning Director. 14. METROPOLITAN SERVICE DISTRICT - Transfer Station Siting Procedures Report. (a) Recommendation of Acting City Administrator PAGE 3 - AGENDA, June 8, 1981 15. REVIEW OF CITY ADMINISTRATOR ORDINANCE (a) Request of Council . 16 . RESOLUTION No. 81- A RESOLUTION OF THE TIGARD CITY COUNCIL REQUE TING AN ANNEXATION PETITION BE FORWARDED TO THE BOUNDARY REVIEW COMMISSION. (SHORT TITLE - HAGLUND-HALL) . (a) Recommendation of Planning Director. 17 . HARVEY KING/MERCER STEEL RAILROAD CROSSING APPLICATION (a) Recommendation of Acting City Administrator. 18. TEMPORARY USE PERMIT (TU-3) - Sysco/Northwest Food Services Recommendation of Planning Director. 19 . REVIEW STATUS OF CITY COMPREHENSIVE PLAN SUBMISSION TO LCDC (a) Comments by Planning Director; City Attorney, and Mayor. 20. OTHER - Lease of Office Space - Discussion Acting City Administrator Senior Citizen Center Progress payment $30 , 747 - Recommendation of Public Works Driector 21 ADJOURNMENT PAGE 4 - AGENDA, June 8 , 1981 T I G A R D C I T Y C O U N C I L REGULAR MEETING MINUTES, JUNE 8, 1981, 7:30 P.M. 1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilmen John Cook, Kenneth Scheckla; Councilwoman Nancie Stimler; Acting City Administrator/ Director of Public Works, Frank Currie; Finance Director/City Recorder, Doris Hartig; Planning Director, Aldie Howard (left at 10:30 P.M.); Legal Counsel, Ed Sullivan; Administrative Secretary, Loreen Wilson. 2. CALL TO AUDIENCE, STAFF AND COUNCIL FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ITEMS. (a) Joe Davis, property owner on Burnham Street, requested direction from Council as to whether Ash Avenue will actually be constructed between Burnham Street and Commercial Street. Mr. Davis owns property that would be affected by such a plan. Ed Bader, real estate representative for the property, requested Council come to a decision on the possible street plan so that his client can then know how to develop his land. After lengthy discussion, Councilman Cook moved to have staff initiate a Comprehensive Plan Change to propose Ash Street extension from Burnham to Commercial and send through the public hearing process as quickly as possible. Motion seconded by Councilwoman Stimler. Planning Director stated this would come before the Planning Commission on July 7, 1981. Motion was approved 3-0 majority vote of Council present, Councilman Scheckla abstaining. (b) Ms. Pat Hutchison, NPO #1 member, requested the Council. accept an appeal of the Planning Commission decision to allow Ash Street Extension across Fanno Creek to Burnham Street. The NPO also requested that the fee for the appeal be waived and have an Ad Hoc Committee formed to seek out a viable solution. Councilman Cook moved to waive the fee providing a formal appeal is filed within the time limit and hold a hearing on the record. Motion seconded by Councilwoman Stimler. Mayor Bishop stated he could support the motion only if the hearing was de novo and an ad hoc committee formed to study the issue. Motion failed two to two, Mayor Bishop and Councilman Scheckla voting nay. After discussing the issue, Council requested the NPO file the appeal and at the June 15th meeting Council will determine what type of hearing will be held. 3. APPROVAL OF MINUTES, May 18, 22 and June 1, 1981. 7 (a) Councilman Cook moved to amend minutes of June 1st as follows: r= :j Page 4, 5th paragraph subsection (g) , should read as follows: "The assess- ments will be distributed on the same formula as in the original proposal, but using varying rates for different street section." (b) Mayor Bishop requested the June 1st minutes be removed from the consent agenda and approved at a later date. He wished staff to check the tapes of the meeting to see if there was a cost ceiling put on the whole development (i.e. two million dollars) . (c) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve minutes of May l8th and 22, 1981. Approved by unanimous vote of Council present. 4. APPROVAL OF EXPENDITURES AND INVESTMENTS: $293,981.40 (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve. Approved by unanimous vote of Council present. 5. WRITTEN COMMUNICATIONS: Receive and File Transmittal from H. J. March, Washington County, Office of Community Develop- ment re: funding levels. (a) Mayor read into the record a letter from the students at Fowler Junior High School IDS class expressing their appreciation to the city for their support through the bikepath election process and its problems. (b) Motion by Councilman Cook, seconded by Councilwoman Stimler to remove the transmittal from H. J. March from the consent agenda and to receive and file the letter from Fowler Junior High Students. Approved by unanimous vote of Council present. 6. CONSENT COVENANT STREET IMPROVEMENT - Approve and authorize City Recorder to sign. . Simmons Company - Northerly parcel of Lot 45 (Tax Lot 2700 of Fanno Creek Acre F Tracts, 2S1 12D, 15175 SW 72nd Avenue. (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve and authorize City Recorder to sign. Approved by unanimous vote of Council present. 7. STREET DEDICATIONS - Approve and authorize City Recorder to sign. . Levar/Start Right Day Care, 8485 S.W. Hunziker, Tax Map 2S1 IBC, Lot 1000, CU 15-80/SDR 1-81 . Levar/Start Right Day Care, 12360 SW Hall Blvd, Tax Map 2S1 IBC, Lot 900, CU 15-80/SDR 1-81 PAGE 2 - REGULAR COUNCIL MEETING MINUTES, June 8, 1981 Gotter-Jaehrling, a partnership, 79th (10 foot strip) Tax Map 2S1 12C, Lot 1200, 1300, 1400, 1402, ZCPD 30-80. (a.) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve and authorize City Recorder to sign. Approved by unanimous vote of Council present. 8. GREENWAY DEDICATION - Approve and authorize City Recorder to sign. Gotter-Jaehrling, a partnership, Gentlewoods, 79th, Tax Map 2S1 12C, Tax Lot 1200, 1300, 1400, 1402, ZCPD 30-80. (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve and authorize the City Recorder to sign. Approved by unanimous vote of Council present. 9. RESOLUTION No. 81-62 A RESOLUTION CONCERNING VACATION OF A PORTION OF SW 74TH AVENUE A 40 FOOT WIDE DEDICATED PUBLIC RIGHT-OF-WAY IN THE CITY OF TIGARD, WASHINGTON COUNTY, OREGON. Setting public hearing for July 13th, Tigard Business Park preliminary plat. (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve. Approved by unanimous vote of Council present. 10. RESOLUTION No. 81-63 A RESOLUTION OF THE TIGARD CITY COUNCIL ACCEPTING THE PUBLIC STREET IMPROVEMENTS KNOWN AS SW 109TH AVENUE, GENERALLY LOCATED SOUTH OF SW MURDOCK STREET AND ADJACENT TO CANTERBURY WOODS. (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve. Approved by unanimous vote of Council present. 11. RESOLUTION No. 81-64 RESOLUTION OF THE TIGARD CITY COUNCIL TENTATIVELY ACCEPTING THE PUBLIC STREET IMPROVEMENTS KNOWN AS SW 7QTH AVENUE, SOUTHERLY OF SW HAMPTON STREET. (a) Motion by Councilman Cook, seconded by Councilwoman. Stimler to approve. Approved by unanimous vote of Council present. 12. SUBDIVISION COMPLIANCE AGREEMENT & SUBDIVISION PERFORMANCE BOND - Authorize Mayor and City Recorder to sign. . A. Larry Grayson Company, a partnership, Kneeland Estates II (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve and authorize Mayor and City Recorder to sign. PAGE 3 - REGULAR COUNCIL MEETING MINUTES - June 8, 1981 Approved by unanimous vote of Council present. 8:00 P.M. PUBLIC HEARINGS 13. SW KNOLL DRIVE - Sanitary Sewer Improvement District Proposal #26 (a) Public Hearing Opened (b) Director of Public Works gave synopsis of the request. (c) Public Testimony Proponents: Ivan Jack, 12330 SW Knoll Drive, offered support of the LID due to need of the sewer improvements in the area. Mr. C. H. Mayes, 12450 SW Knoll Drive, stated support of the proposal and questioned staff regarding the financing of the improvement and placement of the lines. (d) Director of Public Works recommended approval. (e) Public Hearing Closed. (f) ORDINANCE No. 81-42 AN ORDINANCE CONFIRMING AND RATIFYING THE RESOLUTION OF THE CITY COUNCIL OF MAY 11, 1981, WITH RESPECT TO "SW KNOLL DRIVE SEWER IMPROVEMENT DISTRICT"; APPROVING, RATIFYING AND ADOPTING PLANS, SPECIFICATIONS AND ESTIMATES FOR CONSTRUCTION OF SAiINITARY SEVIER SYSTEM; DECLARING RESULTS OF HEARING HELD WITH RESPECT THERETO; DIRECTING SOLICITATION OF BIDS FOR CONSTRUCTION; PROVIDING FOR THE MAKING OF SAID IMPROVEMENTS AND DECLARING Ali EMERGENCY. (g) Motion by Councilman Scheckla, seconded by Councilwoman Stimler to adopt. Approved by unanimous vote of Council present. 14. SW TIEDEMAN STREET - Sanitary Sewer Improvement District Proposal #29. (a) Public Hearing Opened. (b) Director of Public Warks gave synopsis of proposal and noted that two sewer lines would have to be constructed to serve the LID area. (c) Public Testimony: Hugh Chaney, 11230 SW Tiedeman, did not know if he supported the proposed LID or not. He questioned Council and staff regarding the costs of the improve- ment. Gcnl u' Ai1liC L2fVll, 1164a 5W Tiedeman, questioned the overrun limit on the bids and costs of the project and stated there was a need for sewer improvements }` PAGE 4 - REGULAR COUNCIL MEETING MINUTES, June 8, 1981 s F.A: in the area. Howard Andrews, 11700 SW Tiedeman, expressed his disfavor with the proposal. Charley Bowsher, 11820 SW Tiedeman, stated he opposed the LID proposal and questioned the cost of the improvement. Zeda Roberts, 11770 SW Tiedeman objected to the improvement due to the cost. (d) Director of Public Works stated he would recommend approval of the project noting that Council may want to consider eliminating the bottom half of the LID where the majority of the remonstrances were. The remonstrances were 48% of the bottom half of the LID area. (e) Public Hearing Closed. (f) ORDINANCE No. 81-43 AN ORDINANCE CONFIRMING AND RATIFYING THE RESOLUTION OF THE CITY COUNCIL OF MAY 11, 1981, WITH RESPECT TO "SW TIEDEMAN STREET SEWER IMPROVEMENT DISTRICT"; APPROVING, RATIFY- ING AND ADOPTING PLANS, SPECIFICATIONS AND ESTIMATES FOR CONSTRUCTION OF SANITARY SEWER SYSTEM; DECLARING RESULTS OF HEARING HELD WITH RESPECT THERETO; DIRECTING SOLICITATION OF BIDS FOR CONSTRUCTION; PROVIDING FOR THE MAKING OF SAID IMPROVEMENTS AND DECLARING AN EMERGENCY. (g) Motion by Councilman Cook, seconded by Councilwoman Stimler to adopt. Approved by unanimous vote of Council present. 14. C0MPREHENSIVE PLAN REVISION CPR 6-81 (BONITA PARKJCHATTERLEY) NPO #5 A request for a Comprehensive Plan Revision from R7 "Single Family Residential 7500 sq. ft. per lot" to R5 "Single Family Residential 5000 sq.ft. per lot" on 1.8 acres to construct four (4) attached single family units and two (2) detached single family units located at 14575 S.W. 79th Avenue (Wash. Co. Tax Map 2S1 12B, Tax Lot 4000) . (a) Planning Director noted that the Planning Commission had recommended approval. (b) Councilwoman Stimler stated that R5 zoning was not in the Comprehensive Plan he ^d I-Aer dis le and s �xpr�o�� p «,.G..« i.. the R5 z....ing request. (C) ORDINANCE No. 81-44 AN ORDINANCE ADOPTING FINDINGS WITH RESPECT TO AN APPLICA- TION FOR A COMPREHENSIVE FLAN REVISION TO THE 1977 NPO #5 PLAN MAP OF THE CITY OF TIGARD DECLARING AN EMERGENCY AND FIXING AN EFFECTIVE DATE (Chatterley). (d) Motion by Councilman Cook, to adopt. Seconded by Mayor Bishop for the pur- pose of discussion. (e) Discussion followed regarding the proposed park and whether the land would be used for additional homes. The developer stated he would not be constructing a park and would redistribute the lot size on the 1.8 acres. PAGE 5 - REGULAR COUNCIL MEETING MINUTES, June 8, 1981 (f) Motion by Councilman Cook, seconded by Mayor Bishop to amend condition No. 17 in the ordinance to read as follows: "Eliminate the park and redistribute the ten (10) units on the parcel." Motion to amend approved by unanimous vote of Council present. Motion to adopt Ordinance No. 81-44 as amended was approved by unanimous vote of Council present. 15. COMPREHENSIVE PLAN REVISION CPR 8 & 9-81 (MAIN STREET/J.B. BISHOP) NPO SP1 A request to change the Comprehensive Plan Designation for approximately four (4) acres on Ash Street from Al2 "Multi-family" to C3M "Main Street Commercial"; and a request for a Preliminary Planned Unit Development for approximately sixteen ( 16) acres between SW Main and SW Ash Avenue (Wash. Co. Tax Map 2S1 2AC, Tax Lots 201 , 1200, 1300, 1400, 1500, 1600,220, and 2301) . (a) Planning Director stated that the item must be removed from the agenda as it was published incorrectly. A new hearing date will be June 22, 1981, at 8:00 P.M. RECESS: 9:32 P.M. RECONVENE: 9:46 P.M. 16. ORDINANCE No. 81-45 AN ORDINANCE CONFIRMING AND RATIFYING THE RESOLUTION OF THE TIGARD CITY COUNCIL OF JANUARY 12, 1981, WITH RESPECT TO SW 72ND AVENUE STREET IMPROVEMENT DISTRICT; APPROVING, RATIFYING AND ADOPT- ING PLANS, SPECIFICATIONS AND ESTIMATES FOR CONSTRUCTION OF STREET IMPROVEMENTS, AS MODIFIED BY THE MOTION ADOPTING THIS ORDINANCE; DECLARING RESULTS OF HEARING HELD WITH RESPECT THERETO; DIRECTING SOLICITATION OF BIDS FOR CONSTRUCTION; PROVIDING FOR THE MAKING OF SAID IMPROVEMENTS, AND DECLARING AN EMERGENCY. (a) Motion by Councilman wok seconded by Counc:-woman Stimuler Lu adupL. (b) City Attorney referred to Director of Public Work's memo re: City's ability to assess the Bingham property. Legal Counsel advised Council that the assessments could be deferred to the residential property owners, however, the City would need to be prepared to pay the interest costs until the property changed owners or was rezoned Commercial in accordance with the comprehensive plan. If this option is used he suggested extending the period of time to apply for Bancroft funding. Legal Counsel stated that Council also had the option to impose the assess- ment to residential property owners through the Bancroft Act, with the City making the payments until the property is sold. It was noted that upon property sale, the lien would have to be paid as it is non-transferrable. (c) Director of Public Works requested Council carefully consider the expenditure of System Development Charge funds on that portion of the street which would not meet extra capacity requirements or be built to city standards. PAGE 6 - REGULAR COUNCIL MEETING MINUTES, June 8, 1981 He also requested Council consider that right-of-way acquisition costs could come in higher than $50,000 as originally proposed. With the limit on the property owners assessment total, the City could come up to a large overrun if acquisition costs increased too much. (d) Mr. Mike Shmire, 4445 S.W. Carlton Place, Portland, stated he represented Bingham and requested Council reconsider assessment on that property since 75% of their frontage was already improved to the 44 ` width. (e) Mayor Bishop suggested the ordinance be amended in section 4 and 6 to show the estimated cost of the project to be $2.0 million. (f) Consensus of Council was to leave the figure at $3,097,000 so as to not put a lid on the amount the city could contribute to the project. (g) Motion by Councilman Cook, seconded by Councilwoman Stimler to amend the ordinance as follows: Section 1, last paragraph should read: "Property owner participation shall be limited, exclusive of right-of-way costs exceeding $50,000, to $1.3 to $1.5 million, within 15%." Section 4, after the second comma should read: "not to exceed $1,500,000, exclusive of right-of-way costs exceeding $50,000, shall be assessed in full, according to benefit against all lands within said improvement district, and that any grants or similar offsets in costs received by the City of Tigard will be used to further increase the City participation and reduce the assessable costs." Motion to amend approved by unanimous vote of Council present. (h) John Skourtes, property owner in project boundaries, requested Council change section 1 and section 4 to remove the words "within 15%". He stated that the intent of the ad hoc committee was to limit the LID expresses to 1.5 million dollars. (i) Motion by Councilman Scheckla, seconded by Mayor Bishop to amend section 1, last paragraph to read as follows: "Property owner participation shall be limited, exclusive of right-of-way costs exceeding $50,000, to $1 .3 to $1 .5 million" and section 4, 6th line "that the assessable cost not to exceed 1,500,000 exclusive of right of way cost exceeding $50,000 shall be assessed in full". Second amendment was approved by unanimous vote of Council present. Motion to adopt ordinance as amended was approved by unanimous vote of Council present. 17. RESOLUTION No. 81-65 A RESOLUTION OF THE TIGARD CITY COUNCIL REQUESTING AN ANNEXATION PETITION BE FORWARDED TO THE BOUNDARY REVIEW COMMISSION (Short Title - Duffy "A") (a) Planning Director recommended approval. (b) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve. Approved by unanimous vote of Council present. PAGE 7 - REGULAR COUNCIL MEETING MINUTES, June 8, 1981 5 18. RESOLUTION No. 81-66 A RESOLUTION OF THE TIGARD CITY COUNCIL REQUESTING AN A14NEXATION PETITION BE FORWARDED TO THE BOUNDARY REVIEW COMMISSION (Short Title - Duffy "B") (a) Planning Director recommended approval. (b) Motion by Councilwoman Stimler, seconded by Councilman Cook to approve. Approved by unanimous vote of Council present. 19. RESOLUTION No. 81-67 A RESOLUTION OF THE TIGARD CITY COUNCIL REQUESTING AN ANNEXA- TION PETITION BE FORWARDED TO THE BOUNDARY REVIEW COMMISSION (Short Title - Bennett) (a) Planning Director recommended approval. (b) Motion by Councilwoman Stimler, seconded by Councilman Cook to approve. Approved by unanimous vote of Council present. 20. RESOLUTION No. 81- A RESOLUTION OF THE TIGARD CITY COUNCIL REQUESTING AN ANNEXA- TION PETITION BE FORWARDED TO THE BOUNDARY REVIEW COMMISSION (Short Title - Haglund-Hall) (a) Judith Wood, 10370 SW 90th Avenue, spoke on behalf of the Metzger Park Plan and stated this should not be annexed into the City of Tigard since it is in their comprehensive plan area. (b) Planning Director stated that the applicant requested City of Tigard send the annexation petition to the Boundary Review Commission and that it could be used as a test case. (c) Councilman Scheckla stated he did not wish to tamper with other jurisdictions and could not support this request. (d) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve and forward to the Boundary Commission. Motion failed two to two, Councilman Scheckla and Mayor Bishop voting nay. 21 HARVEY KING/MERCER STEEL RAi?RGAD CROSSING APPLICATION (a) Planning Director noted that Mr. Mercer requested this item be removed from agenda and will be considered at some time in the near future. 22. TEMPORARY USE PERMIT (TU-3) - Sysco/Northwest Food Services (a) Planning Director reported the applicant wished to place a mobil home in front of their offices on the corner of Hall Blvd and Burnham Street to facilitate a training program for their sales persons. (b) Motion by Councilman Cook, seconded by Councilman Scheckla to deny the request as presented. t„ PAGE 8 - REGULAR COUNCIL MEETING MINUTES, June 8, 1981 3 �A Ing Approved by unanimous vote of Council present. (c) Consensus of Council was that if the location were changed they would consider the permit request again. 23. REVIEW STATUS OF CITY COMPREHENSIVE PLAN SUBMISSION TO LCDC (a) Legal Counsel stated that he was reviewing the comprehensive plan and would report back to Council at the end of June or 1st of July. (b) Mayor Bishop stated he would like to set up a meeting with Planning Commission after Legal Counsel's report is filed to take steps to make presentation of the plan more acceptable. He noted that LCDC will consider Tigard's compre- hensive plan mid-fall. (c) Council and staff discussed the possibility of limiting the number or kind of Comprehensive Plan Revisions that the City would consider until the comprehensive plan is approved. This would be considered after City Attorney has made his report to Council. Planning Director left - 10:30 P.M. 24. ORDINANCE No. 81-46 AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 10.28, OF THE TIGARD MUNICIPAL CODE BY ADDING TO SECTION 10.28. 130 TO PROHIBIT PARKING ON A PORTION OF SW 70TH AVENUE, DECLARING AN EMERGENCY AND FIXING AN EFFECTIVE DATE. (a) Acting City Administrator stated that this street is only 24' wide and needs no parking zones set up to facilitate free vehicle movement. (b) Motion by Councilwoman Stimler, seconded by Councilman Cook to adopt. Approved by unanimous vote of Council present. 25. WASHTNrTnN r.OtTNT_Y OFFICE OF C010fuNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT- Extending funding for 1981-82. (a) Acting City Administrator noted that there were three (3) agreements to extend funding for 1981-82 fiscal year. These are: the senior center, architectural barrier removal, and Tigard downtown revitalization. He requested Council approval subject to Legal Counsel approving the forms. (b) Motion by Councilman Cook, seconded by Councilwoman St:Lmler to approve and authorize the Mayor to sign subject to approval as to form by Legal Counsel. Approved by unanimous vote of Council present. 26. METROPOLITAN SERVICE DISTRICT - Transfer Station Siting Procedures Report. (a) Acting City Administrator stated that staff is reviewing and will report ' back to Council on June 15, 1981. PAGE 9 - REGULAR COUNCIL MEETING MINUTES, June 8, 1981 i dry 27. REVIEW OF CITY ADMINISTRATOR ORDINANCE. (a) Councilman Cook stated that TMC 2.04.040 should be clarified to show that hiring and firing should be done subject to City Council approval. (b) After lengthy discussion regarding exact wordage, Council directed Legal Counsel to draft an ordinance showing section 2.04.040 (1) to read as follows: (underlining shows new wordage) "Excercise control and supervision of all activities, departments and offices of City government, except the office of municipal judge and the office of city attorney, and shall interview, select and recommend to the Mayor and Council, subject to their approval, all applicants proposed to appointment to city offices, and make recommendation to the Mayor and Council concerning the replacement of any city appointive officer, other than Councilmen; shall have authority to appoint to and remove from established positions, subject to the City Council approval, subordinate employees of the City, including Department Heads;" It was noted that this would also require an amendment to the Police Manual and the Personnel Policies Manual. 28. OTHER: (a) Acting City Administrator recommended the City occupy only one floor in the Crow Building since it is against state law to use the upper floor without access for the handicapped. He recommended Council look at moving only Engineering staff to the new building to keep the cost factor down. This would include eleven (11) employees after September or October of. 1981. Council Consensus was to have negotiations proceed along this line and have an agreement submitted soon for Council action. (b) Acting City Administrator requested Council approve a regular progress pay- ment for the Senior Center general contract in the amount of $30,747. Motion by Councilman Cook, seconded by Councilwoman Stimler to approve pay- ment. Approved by unanimous vote of Council present. (c) Councilwoman Stimler brought to Council's attention a problem at the Senior Center with the sewer subcontractor not completing his work. Acting City Administrator stated that Attorney Joe Bailey was assisting the City in handling the problem. (d) Councilwoman Stimler advised that the grand opening of the center would be September 28, 1981 . She requested Council turn in any names that should be on the invitation list. (e) City Recorder stated that the Town S Country Days Committee had submitted an OLCC application for beer garden at Cook Park during the celebration. PAGE 10 - REGULAR COUNCIL MEETING MINUTES, June 8, 1981 Motion by Councilman Cook, seconded by Councilwoman Stimler to approve and authorize Acting City Administrator' to sign. Approved by unanimous vote of Council present. (f) Acting City Administrator requested Council set a date to consider the Comprehensive Street Plan. Consensus of Council was to consider on June 29, 1981. (g) Mayor Bishop stated he reserved the Wayside Inn for August 8th and possibly the 9th and 10th for the assessment center exercises for the City Administrator position. (h) Mayor Bishop noted that he would contact Phil Edin regarding the letter he had filed with the Council noting his objection to the traffic engineer being hired to study the traffic circulation in the Downtown area. Mayor Bishop will report back to Council. 29. ADJOURNMENT: 11: 15 P.M. City Recorder - i ATTEST: / � r� -Ua-y-(�i 41yL coca-nc PAGE 11 - REGULAR COUNCIL MEETING MINUTES, June 8, 1981 Date June 8, 1981 I wish to testify before the Tigard Ci Council on the following item: (Please print your name) AGENDA ITEM # 4 CA= :TO AUDIENCE FOR 14ON AIGENDA. T tGT�COUNTY.OREGON Name, Address & Affiliation Item Description _ 22- 12420 S.W. MAIN P.O. BOX 23397 TIGARD, OREGON 97223 PH: 639-4171 Date I wish to testify before the Tigard City Council on the followirig items (Please print your name) Item Description: AGENDA. ITEM # 7 A SW KNOLL DRIVE SANITARY SEWER LID PROPOSAL Proponent (for) Opponent (against) _- - Name, Address and Affiliation Name, Address and Affiliation i14 L 336 5 L BEEN r pill Date I wish to testify before the Tigard City Council on the following item: (Please print your name) item_Description: AGENDA I1TEM '#` 7B �SW TIEDEMAN ST SANITARY SEWER LID PROPOSAL V f. t - roponent (for) Opponent (against) J ' ame, Address and Affiliation Name, Address and Affiliation ~= ' cJ ch, ✓ n fi yr - riZ2 J aAll }, t ` I' °' Civ�S•t{.� �F,,!"_° ,L� '�r./Y e '-ct 7t f w., i'EA 7 o t METROPOLITAN SERVICE DISTRICT 527 SAN.HALL ST.,PORTLAND,OR. 972Q1, ;03'?"_'I-1L46 METRO Rick Gustafson EXECUTIVE OFFICER Metro Council May 22, 1981 lack Deines PRESIDING OFFICER DISTRICT 5 Betty Schedeen DEPUTY PRESIDING OFFICER DISTRICT 7 BobOleson The Honorable Wilbur Bishop DISTRICTI Mayor of Tigard Charlie Williamson P.O. Box 23397 DISTRICT Tigard, Oregon 97223 Craig Berkman DISTRICT Dear Wilbur: corgis RCT4rick Attached is a summary of Metro' s Solid Waste Transfer Plan lane Rhodes and the proposed siting procedures. The plan recommends DISTRICT one transfer station to serve the portion of the region EI t1ie Bonner east of the Willamette River and one on the west side , in DISTRICT addition to a limited facility on the resource recovery Cindy Banzer site in Oregon City. A copy of the full Plan has been DISTRICT sent to your City Manager . Bruce Edinger DISTRICT to The transfer stations are a key element in the Solid Waste Marge Kafoury Management System. Properly located , they will DISTRICT 11 - increase efficiency of the collection system by Mike Burton DISTRICT 12 reducing hauling time; - enhance recycling capabilities; ";hance flow control by directing wastes to appropriate disposal facilities; and - conserve energy . Metro staff has begun meeting with interested jurisdictions. The meetings provide a useful exchange of information and comments on the plan and proposed siting procedures . We hope that you will review these reports and give us your comments. Please pay particular attention to the site criteria on page 5 of the procedures report. These criteria will be used to evaluate the potential sites . We will consider your comments prior to submitting the procedures report to the Metro Regional Services Committee for adoption. r May 22, 1931 Page 2 We would appreciate receiving your comments no later than June 22. If you have any questions, please call Marilyn Holstrom at Metro, 221-1646. Sincerely, Rick Gustafson Executive Officer RG:JR: srb 3243B/D4 Attachments DRAFT TRANSFER STATION SITING PROCEDURES REPORT BACKGROUND General Metro is responsible for disposal of the region' s solid waste and offers a multifaceted approach to solid waste management. Through education and technical and financial assistance , Metro' s goal is to double the amount of material currently being recycled by 1986 . Metro is also planning to build a facility which will generate energy in the form of steam by burning municipal solid waste. The Resource Recovery Facility (RRF) is expected to be in operation in 1985 and with the waste reduction and recycling efforts should reduce the amount of waste going into the area landfills by 56 percent. Finally, Metro is searching for a new landfill to handle the remaining solid waste once the existing landfills have reached capacity. The Metro Solid Waste Management Plan calls for the construction of transfer stations to improve hauling efficiencies and to regulate the flow of solid waste to disposal facilities. This control of the solid waste flow is an important factor in the operation of the RRF and the siting of the new landfill . In January 1981, Metro released the proposed Solid Waste Transfer Plan (Transfer Plan) recommending that two solid waste transfer stations be constructed to serve the Metro region. Metro' s Regional Services Committee approved the plan and directed the Metro staff to begin siting of two transfer stations. This report is intended to outline the procedures that will be followed in siting the two transfer stations . Transfer Facilities A transfer station is a building which receives soy a ,--- delivered by commercial garbage haulers and the eneral�pub waste is first dumped into a concrete pit and then loaded ui � The into tractor trailer trucks for transport to the RRF or a landfill . A transfer trailer can haul as much as five times the solid waste as commercial garbage trucks . When properly located, transfer stations are cost effective and benefit the overall solid waste disposal system. The advantages include: 1. Increased efficiency of the collection system by reducing hauling time; 2. Enhanced recycling capability; 3. Enhanced flow control by directing waste to appropriate disposal facilities; and 4. Conservation of energy. The Transfer Plan recommends that two transfer stations be constructed to provide disposal service for the Metro region in addition to the RRF. During an interim period between 1982 when Rossman' s Landfill closes and 1985 when Resource Recovery begins accepting commercial haulers , the Clackamas Refuse and Recycling Center (CRRC) will provide disposal services for the southern portion of the region. The CRRC will be located adjacent to the planned site for the RRF in Oregon City. One of the transfer stat-- ars will be located on the east side of the Willamette River , and the other station will be sited on the west side of the river . The approximate areas these stations serve are shown in Figure 1. The two transfer stations will improve the level of disposal service in the metropolitan area. Currently, the metropolitan area uses three general purpose landfills: St. Johns, Rossman' s and Newberg . St. Johns and Rossman' s handle approximately 77 percent of the municipal solid waste disposed in the Metro region. Presently, 36 percent of the population is within a 20-minute haul time to one of the above disposal facilities . When Rossman' s closes in 1982 , the area served by a 20-minute haul time will drop to 12. 5 percent. With the. CRRC in operation by 1982, 27. 5 percent of the population will be within a 20-minute haul time from a disposal facility. The operation of two transfer stations in addition to the CRRC and RRF will increase the level of service so that at least 80 percent of the population will be within a 20-minute haul time of a disposal facility. The transfer stations will result in an annual total systa,, cost savings of $1. 5 to $2. 0 million when compared to a system without transfer stations . The total system cost includes transfer station capital and operating costs , transfer costs , and collector ' s haul cost. Transfer stations are cost effective because transfer trailers hauling approximately five times the solid waste as commercial collector trucks i;;crease the au"h �,ca,�L i iig efficiency of the system. Savings result from the reduction in time required by private collectors to haul to a disposal facility. SITE SELECTION PROCEDURE General The objective of this report is to outline a procedure for selecting sites for the east and west transfer stations . Initially, local officials will be updated of the status of the transfer station plan. Staff members of local government agencies will receive a copy of this report and will be requested to submit their comments on site criteria to Metro by mid-June, 1981. Comments from the local jurisdictions will be incorporated into the final site selection criteria which will be presented to the Metro Regional Services Committee for their approval . Once the siting criteria are established , the technical work on site identification and selection will proceed . Metro anticipates the following steps in the site selection. process: 2 - mob LL lk Re OMC! m Se 5;G \> IN 72� J 18 03 MOLDNAMM _C4 Z! P — cc co 0) CD C > z _3 z CES 0 0 , 3!. m 0 < Q LLJ CD cc 0 cc LU cl) b WLL (0 < LU F__j LLJ < 75 G CES :M,; > cc LLJ > CD ir co ..... 11�111111 pig limplillizi llp� M�-ammj all N allm-111 maj lingallml mini 1. Identification of 10 sites in each area; 2. Evaluation of 10 sites in each area; 3. Detailed evaluation of top 3 sites in each area. The Metro staff will provide overall coordination of the siting effort and will be responsible for developing the technical information upon which a recommendation will be made. Site Identification The objective of this phase of work is to identify at least 10 possible sites in each of the two service areas. The theoretical center (centroid) of solid waste generated within the east and west service areas will be established based on current data. Similar facilities in other areas along with solid waste data for the Metro region will be studied and transfer station design parameters will be developed. Based on these parameters , the optimum land characteristics and area requirements will be established. Traffic volumes will be estimated . Zoning and property boundary maps keyed to aerial photographs will be used for identification. purposes. The first 10 sites in each area will be identified beginning with sites closest to the centroid in the service area which can meet the following minimum criteria: 1. Sites that are substantially undeveloped or have abandoned facilities. 2. Sites within a light industrial, heavy industrial , general industrial or manufacturing zone. 3. Sil.2S Wibll access 1V ltlaj or llall'7 pVl ca11V31 l/L 1. LLAV1 4. Sites adhering to established design parameters. Site Evaluation E of the lv sites w-4 -1 -1 he visit-ed and studied in mnre det-ail to allow each site to be scored and ranked. Table 1 shows the site criteria which will be used in the evaluation along with scoring for the criteria and the weighting factors . Haul cost will be calculated for each site by the same method that was used in the transfer plan. Evaluation of criteria will be site specific. For example, direct vehicular access onto an arterial will not have the same impact in all areas. Metro will evaluate the sites based on this criteria. A technical committee consisting of persons with knowledge and expertise about one or more of the criteria will rate the sites. From this evaluation, three sites will be identified in each service area. 4 - TAB LE 1 SITE CRITERIA Weighting Criteria Factor Comment Level of Service 3 Locations which would provide 20-minute haul time for the largest percentage of solid waste generated will be ranked highest. Haul Cost 4 Sites with the least cost (commercial collectors haul cost plus transfer cost) will have the highest score. Land Cost 2 Sites with lower cost for land will be ranked highest. Vehicular Access 3 Sites which are adjacent to major transportation corridors and have minimum impact on arterial streets will be given the highest score. Adjacent Area 2 Sites located next to industrial areas will be rated higher than sites adjacent to commercial and residential areas . Utilities 1 Sites which have access to existing and adequately sized water , sewer and electrical lines will be ranked highest. Air Quality 2 Sites which have the least percentage increase over existing conditions will be given highest score. Traffic 3 Same rating procedure as Air Quality. Noise 2 Same rating procedure as Air Quality. Each site will have a rating of one to five for each criterion. The best sites will have the highest number of points . KT/ga 3061B/238 5 Detailed Evaluation of Top Three Sites Once the site evaluation is completed , Metro will proceed with a design study of the top three sites in each area. A detailed evaluation of these sites will result in a recommendation of the final site for each station- Site grading, utilities , vehicular access , circulation and roadways, building improvements and other site specific development requirements will be examined for each of the top three sites . Site development costs will be estimated and a detailed land appraisal will be conducted , as well as a title search. Station location with relation to the disposal site , i .e. , RRF and other disposal facilities , will be evaluated based on cost. The initial analysis of environmental impacts , including noise and air quality impact, will be updated based on the more detailed information developed for each of the top three sites. A draft report containing all pertinent information about the top sites will be prepared. The report will include the recommended site for each of the east and west transfer stations . Additional Steps Public meetings will be conducted on the final site recommended for the east and west stations. This will be followed by a public hearing before the Metro Regional Services Committee and preparation of a final report incorporating responses to public comments . Following Metro Council authorization , a land use or conditional use permit will be filed with the appropriate local jurisdiction. Architectural/engineering work followed by construction will begin after land use permits are issued. A schedule in Figure 2 illustrates the recommended time for achieving each of the steps in the Transfer Station Site Selection Procedure described above. 6 - r c-1 a) rn . zcr �: I ® mac �= z UJwtc-Em A ~O > y w O Y O 7 e y y V 0 ONO- Cc C ®6�u.0. O m a e e umdi u s -0 rn tr v ati a o u y 41 w e N C O 0 v 0 .. w c .oi c w �yi1 a•i $ o o ice.e e y o O O 'uOq a w L Oa u e i O Q V 4 L e +Cq o0 4ll C� O C Z w tL P .ti > 2 O O c C V O 8 C O L O O O O ql t4� d O Y Y C ..Ci U a 4•Oi +01 O�C C F Y W C C S@1 K pa a V e M M O�O Oo W +r M +� O ■ C6p K a N N MQ fQa C C ® a GtiQ N v fi 00 M 0 0 q e y1 O q e apOG y e > M N 4' y N O O O O 0 0 > N O a p y V V tl ,� y O V ■ O O C drf O O� E eRw m4 M M biwi aCNoCiNOPYo. H D e'a7��wwppaiMCMoee+�co1 Mo .C,> 104 !G C 0 N VOY � aoew a eC OOC O a OM o .tM.OacI Fj O Md G. •A Bw+ sQ fl6 e.O VD OM � w p � ¢a W a 00 Pl W .r R" TIGAuLIBRARY PUBLICPhone 639-9511 12566 SW Main•Tigard, Or. 97223 June 11 , 1981 HAND DELIVERED Mayor Wilbur Bishop Tigard City Hall Tigard, Oregon Re: Proposed Relocation of Tigard Library Dear Mayor Bishop: It was the decision of the Board at our regular meeting on June 8th to contact the City immediately with regard to the acqui- sition of the Crowe Building as a Civic Center which would include housing of library facilities. Newspaper accounts have not, to date, addressed the many issues that are of interest and/or concern to our Board. For example, will a professional library planner be consulted before a decision is made to acquire the building? The Board has in its possession a study which is based on a careful professional analysis of library needs, both current and projected. The Needs Statement provided in this study would be of value to Council during its deliberations. It should certainly be incorporated in the very early stages of planning. In addition, it is our desire that a member of our Board be appointed to take an active advisory role in planning as provided for in Section 2.36.040 of the Municipal i. cia /� 'WW !"+v Code. GA assume 'that the c Librarian will also be involved as a Department Head. We look forward to the opportunity of providing assistance and support to any project which we feel will meet the library needs of this community. Sincerely yours, Betsy Chick, Chairman Tigard Library Board cc: Council Members Acting City Administrator i 141LL5 Thursday, June 11, 1981 - - - UH _. ,C Ian MP ty.4�. �r..�.. L b�t ., i A BY. KIART_i WIENS year or earlynextyear:" Argus News Edator, :"Comprehensivc�lans are "stacked t 3 r n £eS; Knight .said, K12LSbosa Planning Director:Dave adding 'LCDC-'Offices,e-r ason the-:-three Lawrence feels like a student who has. Washington County cities have' not labored long and hard to finistr a terra been reviewed.is because the.c aunty Pape',:only- to-waitAhe�resv of the itself still has not submitted-a,com- school year-without receiving a grade prehensive plan. from.his teacher. r - Since the, of the three-cities Lawrence's: planning 'department. 'address unincorperated.. --future worked for more than five years(part urban areas" that currentlystill-areof the time under the direction of now- part of the county's responsibility, r Assistant City Manager Tim Erwert), they cannot receives final approval conducting numerous public hearings until LCDC is assured the county and major, studies, to compile a agrees with land-use planning for the Hillsboro Comprehensive Flan that areas,Knight said. would meet with the approval of theCounty officials no+ say they will state "Land_ Conservation... and not be able to submit their com- _' CPreiefi ive pian until January; 1983, ity planners met a state deadline so the three cities wall have to wait by submitting the plan to LCDC in until then to gain dhal approval of June, 1380_ It-has sat-untouched in their plans,Knight said. - Salem eversince. y MEANWHILE,LCDC probably will The plan already is being used as go ahead and revieve the city plans, the ultimate authority in Hillsboro making therm eligible to- receive- land-use issues, but Lawrence still yearly state maintenance funds for wishes it had the LCDC stamp of future land-use- planning.Knicht said approval: . c;_ • < Since Hillsboro and Tigard planners It's not an ideal situation because met the July 41980 state deadline for if you do something, you ought to be plan submission, their cities will able to get feedback on it,"Lawrence receive maintenance . funds said, adding he expects the state to- 'rretroa£tive to the Mo-81 flscai-year require minor but not major-changes ($10,212 for Hillsboro and $7,6u. for KNIGHT,' the Hillsboro plan. - Tigard) Kightsaid: JIM KMYGT,' appeals , n division Forest-Grove-planners missed-the supervisor forLCDC,said Wednesday deadline, so their city will receive the state-will have-reviewed (but not only $3,938—half its full allotment— necessarily •. approved) - com for 1980-81, he said, adding Forest prehensive-plansof Hillsboro, Forest Grove probably= will receive :full Grove and.-Tigard.`.by the end of this... allotments in future fiscal years:� -. .. i OREGON DIVISION UNITED NATIONS ASSOCIATION �� ... of the UNITED STATES of AMERICA 1981 UN Day Committee 2887 74th Ave. SE, Salem, Oregon 97302 NATIONAL PRESIDENT. (503) 581-1732 Robert M. Ratner June 5, 1981 c HONORARY CHAIRMEN: i Arthur J.Goldberg Henry Cabot Lodge I Charles W.Yost Mayor Wilbur A. Bishop NATIONAL CHAIRMAN, UN DAY, 1981 14590 SW Cook Lane Charles L. Brown, Tigard, OR 97223 Chairman, AT&T ,Br appmn enl or Prosldent Reagan) Dear Mayor Bishop: OREGON DIVISION Each year, the United Nations Association of the United States of America seeks to encourage Americans as a people to focus attention on special concerns of the world family of nations � through observance of United Nations Day. pFr; In 1981, the United Nations worldwide theme is "The International Year of Disabled Persons". Oregon is joining other states in the President: sponsorship of many activities which relate to this theme, Professor Gordon Gilkey including contacts with disabled persons and organizations. Governor's Honorary As Governor Atiyeh's Honorary Chairman, I am inviting you to UN Day Chairman: appoint a chairperson for your community. The enclosed card i Eric A. Howard contains information that should be helpful to you in identifying UYDDP y Co Chairman for such a person. It will be preferable if you can select someone Jack Sumner who will be able to attend one of three listed training sessions, UN Day Cc-Chairman for as we are making a concerted effort in 1981 to provide leadership, Public Relations training, and support to your appointee. Rolf D.Glerum, OFFICERS: While the United Nations, like all human institutions, is an Dr.Gordon Gilkey.President imperfect instrument, it does play a vital role in the affairs of Eric A.Howard.Vice President Alberta Johnson,Secretary nations and continues to enjoy significant Americans George Abentlschem.Treasurer j Y sl g icant su PPOrt among Frank A.Bauman.Past President in general and the people of Oregon in particular. This year's Ross Cattey.Executive Director BOARD OF DIRECTORS: theme is one on which all people can readily unite. Mary E.Abbott George Abendschein Christ'^`Allen ArnoldBotltk er After you have selected a United Nations Day chairperson for your Thoma Durham Wager Ownam community7 I will greatly appreciate your returning to me the Eric Howard enclosed card with his or her name address and telephone number. Leonard Hunting 7 p Dorothy Keene Gretchen Kirkey Judy Lasti—M Thank you for your consideration of this request. James McMath Thei ma Mills Robert Moody Sincerely, Woody Naylor Wesley Nicholson C11 of Norwood Mavis Paull James Sevard Professor CP.Schleicher d Lara Seven r'•A Professor Carne Shay �A Allen Tom Professor A.F.Walter Eric A. Howard CHAPTER PRESIDENTS LIaCMaTT3 Governor's Honorary UN Day Chairman Gr-9-11 j Mid w.narnetro L bne emeer Rnse:•^na Enclosure Rof yr rner � LY.D P. � LUPI:(Laon1e) PCr„la�•n 4 G!nfv5 �SII 5a'T International Year of Disabled Persons q ba.,d P:rt•r �� J•.dv La;swM 1981 IN [amok" 1%XF1RV uPDq6 , A WEEKLY NEWSLETTER Issue 9 June 11, 1981 VOLUME III SELECTION OF POLICE OFFICER Robert Harburg, Rick Peterson, and Steven Ober have been selected as Police Officers and will be sworn in at 8:30 A.M. , June 16th, at the Police Depart- ment. Mr. Harburg served three years in the U.S. Army Military Police and holds a B.S. degree from University of Southern California - Northridge in Political Science/Public Administration. Mr. Peterson was formerly a police officer with the Sandy, Oregon, Police Department and has completed an A.S. Criminal Science from Clackamas Community College. Mr. Ober is near degree in Ci completion an P.S. degree in Criminal Justice Administration from Portland Police Intern with the City of Tigard for Community College and has served as a six months. Robert Harburg and Rick Peterson will join the City on June 16th; Steven Ober will come aboard on July 3rd. LIBRARY BOOK AND BAKE SALE The Library Board sponsored a book and bake sale Saturday, June 6th. The sale netted $527 with $246.35 in book sales, $195.32 in bake sales and $86.00 in donations. This event is the biggist fundraiser for the Library Building Fund to date. RESERVE OFFICERS TAPPED Chris Conboy and Rich Boothby were sworn in as Reserve Officers on June 5th. David Kennell and Teresa Eley will be sworn in June 11th. STAFF MEETS WITH ATTORNEY, JUDGE Frank Currie, Doris Hartig, Billie Rawlings, Chief RobertAdams, tem and Lt.KenKelly Jennings met with Municipal Court Judge Anthony Pelay, Judge eth Bourne, City Attorney Ed Sullivan and Associate Ken Elliot in an orientation session June 5th. Staff addressed the issues of the functioning of the Municipal Court, processing of citations, and the relationship between the Police Depart- ment and Municipal Court. STAFF ATTENDS WORKSHOPS Lt. Kelley Jennings will be attending a BPST Executive Seminar at the Police Academy in Monmouth June 15, 16, and 17. The seminar will address the issue of labor negotiations and management. FIRST AID COURSE SCHEDULED A first Aid Refresher Course is scheduled for Saturday, June 13th at the Tigard Community Center for Police Department Staff seeking re-certification. LIBRARY BOARD POSITION AVAILABLE A position od the Library Board will be available upon the expiration of Betsy Chick's-term June 30th. rAYMr.DII ur' BILLS 1-OR COUNCIL A1'1'ROVAL PROGRA-1.1 BUDGET May 31 , 198 1 _ Community Protection Police 11 ,050.36 Public Works _ 3,547. 19 Municipal Court 494.99 Planning 1 ,440.02 Building 1 '889'09 1$,421 .55 Total Community Protection Home & Community Quality 26,504 .63 Public Works Social Services Library 1 ,781 . 10 Aged Services 109.82 Youth Services 1 ,094.85 Historical Total Social Services 2,985.77 Policy & Administration Mayor & Council 1 ,004.88 ✓ Administration 1 ,369.&5 , Finance 2,098.76 R Total Policy & Administration 4,473.49____ City Wide Support Functions ]0, 155.81 Non-departmental Misc. Accounts (refunds & payroll deductions, etc.) 43.036.77 Investments in TDC's 115,757.52 CAPITOL BUDGET -7 7`� Community Protections Road Acquisition & Dev. Parks Acquisition & Dev. 929.51 Storm Drainage 929.51 Total Community Protection Support Services Building Improvements DEBT SERVICE General Obligation Bond Bancroft Bond 33 323 74 UNIFIED SEWERAGE AGENCY 38r8+- Contract TOTAL AMOUNT OF CHECKS WRITTEN 293,981 .40 RECEIVED /� 0 ]981 G�aa>:� NiAY 2 / a <I $ WASHINGTON COUNTY C1Ty OF TIGR ADMINISTRATION BUILDING 150 N. FIRST AVENUE �D �q HILLSBORO, OREGON 97123 (503) 648-8681 OFFICE OF COMMUNITY DEVELOPMENT 64&5814 May 19, 1981 City of Tigard P.O. Box 23397 Tigard, OR 97223 Dear Mayor and Councilpersons: On July 1 , 1981 the Community Development Block Grant Consortium - of which your City is a member, will enter into the third and final year of our first 3 year cycle (1979-1981 ) . While there has been a modest reduction in proposed funding levels for the future, and some talk of further consolidations, the figures we've reviewed recently indicate that the Office of Management and Budget projects $3.6, $4.4, and $4.5 billion dollars for CD Block Grants between Fy '82 and Fy 184. The "size of the pie" will be further reduced as at least six additional entitlements join the nationwide program. However, with the advantage that our population growth will off-set or lessen the effects of the reductions, Washington County and participating jurisdictions should continue to share an entitlement at, or very near, $2.0 million dollars annually. Needless to say that over time Block Grants may prove to be the only source of funding available for making certain improvements „Etal to aLe tabs ' ' ` �' o:•:th of our communities. IIIc �IV I 1 I Ly aid gr During the 1979-1981 program years your city received $552,025 (senior center, ramps, planning) in Block Grant Assistance from the Urban County Entitlement Program. With your cont::iued cooperation and participation the Community Development Plan currently being developed for the consortium by the consulting firm of Cogan and Associates will hopefully increase the opportunities for your jurisdiction during the next three year cycle. As a prelude to negotiating new Intergovernmental Cooperation Agreements for the 1982-1985 program years - which, according to the 1980 Act must be entered into for a three rather than a one year period - you and the council may wish to discuss your city's participation to date, or the program in general . To that end I or a key member of my staff have set aside June 29, 1981 to make a short presentation to the council . I would be most pleased if you would allow me the opportunity to meet F- with you and ask that you acknowledge the acceptability of the date + on the preceding page. My Very Best Wishes, Sincerely, H.J. March Program Manager HJM:ps cc: Tom Brian Board of Commissioners 03 SEE MAP . _ V 2S 1 188 INITIAL PONT KP40LL ACRES 60 YSo*25•H 454 IS SBO°24E Z�,.1 Y 3L ,�/snJ ItiiyZ .:.T..1i r....y,...ji,3+s,llfl...>i'.r i��:'"v./,�7.,.iV�%•%�':; .40 ` _ 600 . 500 '400 301 2..0-9 C. Z O fid �, a s•.{ 700 2 P C5 4 1 gN 34.91 7 1}7.2T 06 / (C., 567°13£ VACATEDS. '►A$ 022/312 C y�c S 30 8 E a j .• 57.Z7 2{.39 h67e13,W ALL '.i3`.{'�.p. 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I OSac TS.1c TO 600 �( JU.59ac I � g# i 92 ^ 600—M{ I e wz 3.5c ', m' } Q rn r 1 .t a n P N I y e( u I o 2,_5 1 /3 G N � Ir� I a5 ( q 7-73. 7' 3 r4 O s--- ui 305 1 I - + i 201 r•SNo.N251) I 'i t H Q 4 — _ 650* L31[-- — +A a 7 a.5' 4 2023,1 l , , I 477 �, t I METROPOLITAN SERVICE DISTRICT $3 M zip 32:Sly'.HALL ST..PORTLAND,OR. 9720). 503'221-1646 MET�� Rick:ustafson EXECUTIVE OFFICER Metro Council May 22, 1981 lack Deines PRESIDING OFFICER DISTRICT S Betty Schedeen DEPUTY PRESIDING OFFICER DISTRICT 7 BobOieson The honorable Wilbur Bishop DISTRICT I Mayor of Tigard Charlie Williamson P.O. Box 23397 DISTRICT Tigard, Oregon 97223 Craig Berkman DISTRICT Dear Wilbur: Corky Kirkpatrick DISTRICT4 Attached is a summary of Metro' s Solid Waste Transfer Plan lane Rhodes and the proposed siting procedures. The plan recommends DISTRICT one transfer station to serve the portion of the region ErniP Bonner east of the Willamette River and one on the west side, in DISTRICTS addition to a limited facility on the resource recovery Cindy Banzer site in Oregon City. A copy of the full Plan has been DISTRICT sent to your City Manager . Bruce Ettinger DISTRICT IO The transfer stations are a key element in the Solid Waste Marge Kafoury Management System. Properly located , they will DISTRICT 1 I Mike Burton - increase efficiency of the collection system by DISTRICT 12 reducing hauling time; - enhance recycling capabilities; - enhance flow control by directing wastes to appropriate disposal facilities; and - conserve energy. Metro staff has begun meeting with interested jurisdictions. The meetings provide a useful exchange of information and comments on the plan and proposed siting procedures . We hope that you will review these reports and give us your comments. Please pay particular attention to the site criteria on page 5 of the procedures report.. These criteria will be used to evaluate the potential sites . We will consider your comments prior to submitting the procedures report to the Metro Regional Services Committee for adoption. May 22, 1981 Page 2 We would appreciate receiving your comments no later than June 22. if you have any questions, please call Marilyn Holstrom at Metro, 221-1646. Sincerely, Rick Gustafson Executive officer RG:JR: srb 3248B/D4 Attachments l D RAF T TRANSFER STATION SITING PROCEDURES REPORT BACKGROUND General Metro is responsible for disposal of the region' s solid waste and offers a multifaceted approach to solid waste management. Through education and technical and financial assistance , Metro' s goal is to double the amount of material currently being recycled by 1986 . Metro is also planning to build a facility which will generate energy in the form of steam by burning municipal solid waste. The Resource Recovery Facility (RRF) is expected to be in operation in 1985 and with the waste reduction and recycling efforts should reduce the amount of waste going into the area landfills by 56 percent. Finally, Metro is searching for a new landfill to handle the remaining solid waste once the existing landfills have reached capacity. The Metro Solid Waste Management Plan calls for the construction of transfer stations to improve hauling efficiencies and to regulate the flow of solid waste to disposal facilities . This control of the solid waste flow is an important factor in the operation of the RRF and the siting of the new landfill . In January 1981, Metro released the proposed Solid Waste Transfer Pian (Transfer Plan) recommending that two solid waste transfer stations be constructed to serve the Metro region. Metro' s Regional_ Services Committee approved the plan and directed the Metro staff to begin siting of two transfer stations. This report is intended to outline the procedures that will be followed in siting the two transfer stations . Transfer Facilities A transfer station is a building which receives solid waste The delivered by commercial garbage haulers and the general public. waste is first dumped into a concrete pit and then loaded into tractor trailer trucks for transport to the RRF or a landfill. A transfer trailer can haul as much as five times the solid waste as commercial garbage trucks . When properly located, transfer stations are cost effective and benefit the overall solid waste disposal system. The advantages include: 1. Increased efficiency of the collection system by reducing hauling time; 2. Enhanced recycling capability; 3. Enhanced flow control by directing waste to appropriate disposal facilities; and 4. Conservation of energy. The Transfer Plan recommends that two transfer stations be constructed to provide disposal service for the Metro region in addition to the RRF. During an interim period between 1982 when Rossman' s Landfill closes and 1985 when Resource Recovery begins accepting commercial haulers , the Clackamas Refuse and Recycling Center (CRRC) will provide disposal services for the southern portion of the region. The CRRC will be located adjacent to the planned site for the RRF in Oregon City. One of the transfer stations will be located on the east side of the Willamette River , j and the other station will be sited on the west side of the river . The approximate areas these stations serve are shown in Figure 1. The two transfer stations will improve the level of disposal service in the metropolitan area. Currently, the metropolitan area uses three general purpose landfills: St. Johns, Rossman' s and Newberg . St. Johns and Rossman' s handle approximately 77 percent of the municipal solid waste disposed in the Metro region. Presently, 36 percent of the population is within a 20-minute haul time to one of the above disposal facilities . When Rossman's closes in 1982, the area served by a 20-minute haul time will drop to 12. 5 percent. With the CRRC in operation by 1982, 27. 5 percent of the population will be within a 20-minute haul time from a disposal facility. The operation of two transfer stations in addition to the CRRC and RRF will increase the level of service so that at least 80 percent of the population will be within a 20-minute haul time of a disposal facility. The transfer stations will result in an annual total system cost savings of g $1. 5 to $2. 0 million when compared to a system without transfer stations . The total system cost includes transfer station capital and operating costs , transfer costs , and collector ' s haul cost. Transfer stations are cost effective because transfer trailers hauling approximately five i_imec the g..i �.�iu waste as commercial collector trucks increase the hauling efficiency of the system. Savings result from the reduction in time required by private collectors to haul to a disposal facility. SITE SELECTION PROCEDURE General The objective of this report is to outline a procedure for selecting sites for the east and west transfer stations. Initially, local officials will be updated of the status of the transfer station plan. Staff members of local government agencies will receive a copy of this report and will be requested to submit their comments on site criteria to Metro by mid-June, 1981. Comments from the local jurisdictions will be incorporated into the final site selection criteria which will be presented to the Metro Regional Services Committee for their approval . Once the siting criteria are established, the technical work on site identification and selection will proceed . Metro anticipates the following steps in the site selection process: - 2 - c�.,.,w.w erg. `ter� t�i.E�- - .: !X 1!N #� ,�t :� �• �•. PEI � �"� U j •" V, o _I \ o ve JJ fav T�'a �: o—^ Iwo tn:is r� -Oe NIfJ �i 'NI Li 1. 03 ia IL i'Si i V _ _ '•'��Jl�• Y�r p'Pb� .w. U C r— CCICS C3 Z _ 'r -1 o cu si 3 m V U c w s M't CL b 31' LU W LL E v7 Q CC Cf) w�smw FLi ¢ z c: U _ w i W - 3 - 1. Identification of 10 sites in each area; 2. Evaluation of 10 sites in each area; 3. Detailed evaluation of top 3 sites in each area. The Metro staff will provide overall coordination of the siting effort and will be responsible for developing the technical information upon which a recommendation will be made. Site Identification The objective of this phase of work is to identify at least 10 possible sites in each of the two service areas . The theoretical center (centroid) of solid waste generated within the east and west service areas will be established based on current data. Similar facilities in other areas along with solid waste data for the Metro region will be studied and transfer station design parameters will be developed . Based on these parameters , the optimum land characteristics and area requirements will be established. Traffic volumes will be estimated . Zoning and property boundary maps keyed to aerial photographs will be used for identification purposes. The first 10 sites in each area will be identified beginning with sites closest to the centroid in the service area which can meet the following minimum criteria: I. Sites that are substantially undeveloped or have abandoned facilities. 2. Sites within a light industrial , heavy industrial , general industrial or manufacturing zone. 3. Sites with access to major transportation corridors . 4. Sites adhering to established design parameters. Site Evaluation Each of the 10 sites will be visited and studied in more detail to allow each site to be scored and ranked. Table 1 shows the site criteria which will be used in the evaluation along with scoring for the criteria and the weighting factors. Haul cost will be calculated for each site by the same method that was used in the transfer plan. Evaluation of criteria will be site specific. For example, direct vehicular access onto an arterial will not have the same impact in all areas . Metro will evaluate the sites based on this criteria. A technical committee consisting of persons with knowledge and expertise about one or more of the criteria will rate the sites. From this evaluation, three sites will be identified in each service area. 4 - TABLE 1 SITE CRITERIA Weighting Criteria Factor Comment MIMI Level of Service 3 Locations which would provide 20-minute haul time for the largest percentage of solid waste generated will be ranked highest. Haul Cost 4 Sites with the least cost (commercial collectors haul cost plus transfer cost) will have the highest score. Land Cost 2 Sites with lower cost for land will be ranked highest. Vehicular Access 3 Sites which are adjacent to major transportation corridors and have minimum impact on arterial streets will be given the highest t score. Adjacent Area 2 Sites located next to industrial areas will be rated higher than sites adjacent to commercial and residential areas. utilities 1 Sites which have access to existing and adequately sized water , sewer and electrical lines will be ranked highest. Air Quality 2 Sites which have the least percentage increase over existing conditions will be given highest score. Traffic 3 Same rating procedure as Air Quality. Noise 2 Same rating procedure as Air Quality. Each site will have a atirj of one to five for each criterion. The best sites will have t.._ :iighest number of points. KT/ga 3061B/238 5 - Detailed Evaluation of Top Three Sites Once the site evaluation is completed , Metro will proceed with a design study of the top three sites in each area . A detailed evaluation of these sites will result in a recommendation of the final site for each station,. Site grading , utilities , vehicular access , circulation and roadways, j building improvements and other site specific development # requirements will be examined for each of the top three sites . Site development costs will be estimated and a detailed land appraisal will be conducted , as well as a title search. Station location with relation to the disposal site , i .e. , RRF and other disposal facilities , will be evaluated based on cost. The initial analysis of environmental impacts , including noise and air quality impact, will be updated based on the more detailed information developed for each of the top three sites. A draft report containing all pertinent information about the top sites will be prepared. The report will include the recommended site for each of the east and west transfer stations . Additional Steps Public meetings will be conducted on the final site recommended for the east and west stations. This will be followed by a public R hearing before the Metro Regional Services Committee and preparation of a final report incorporating responses to public comments . Following Metro Council authorization, a land use or conditional use permit will be filed with the appropriate local jurisdiction. Architectural/engineering work followed by construction will begin after land use permits are issued. A schedule in Figure 2 illustrates the recommended time for achieving each of the steps in the Transfer Station Site Selection Procedure described above. 6 - - r cli 0+ s ` r . LLI Z kz ct :r 0ennco uj � a � x - w = i � UJ O A-, WO C o o a s c c u e o y uu w e y +' ® as.a a G .• .�. " e up>e r .p. • .00 U i O U■m w y e .pi w n. 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CANCELLED TAX LOT$ - 25C1.2502.2so .3700. js 1201.1901.}C-0.34-00. 267.6 e. 2400 si69°31'E 26n.5 7 r� 24 � 100 P ARE^ I y O 2402 10 0 200 264.6 r 9 = 2 300 x } 300 s `_3 2 C 12 is r 90 2201 1 400 23 -63 .t— _ _ _ a 2200 400ci : o T = j0 etc 1 14 $s�� 13 p $� 2100 :; o +,ri 3! m 700 N 600 2 SA BLS o . 2000 _g - S J . '68 _r -- `— 15 '-j" 16D _, W SEE Mt _ S00 65 s, a IS 1 3E 3� 9 00 > STAFF REPORT TEMPORARY USE PERMIT CITY OF TIGARD 12420 SW Main Street June 4, 1981 DOCKET: Temporary Use Permit (TU-3) for Sysco/Northwest Food Services APPLICANT: John E. Schoppe Controller, Sysco/Northwest 12970 SW Hall Boulevard Tigard, OR 97223 LOCATION: 12970 SW Hall Boulevard Washington. County Ta:- Map ZS ! J i Lot ZZ6a REQUEST: For a Temporary Use Permit to install a mobile sales/training office in front of an existing building. STAFF COMMENT: The applicant does not have enough space to the south of the present building to meet the set back requirement: from Hall Boulevard. Staff suggested that the unit be placed to the rear of the lot where a large amount of land is available. If this were done the restrooms would have to be connected which would be very expensive. The applicant stated that the proximity to existing office space was important and he felt that on a temporary basis the placement "up front" was the best. STAFF RECOi-DENDATION: Staff recommends that the City Council grant a Temporary Use Permit for one (1) year only. If the applicant wishes to use this facility for longer, he must apply for an extension of time. Ho arJe anning Director -Oc / � y O SYSCO/NORTHWEST FOOD SERVICES i. Serving the Atorthwest I%ood Service Industry Division of Sysco Corp. Houston,Tax. May 29, 19 81 City Council City of Tigard 12490 S .W. Mair. St . Tigard, Oregon 97223 Dear Council Regarding: Application for temporary office trailer permit Due to an expanding marketing staff, Sysco North- west Food Service requires additionial office space on premises . Attached in a plot plan indicating the desired location for the 10 'X32 ' office trailer . Thank you for your consideration in this matter . Sincerely, /Y CJ John E. Schoppe Controller Serving the 'Away from Nome"Food Service Industry P.O. BOX 23337 • 12970 S.W.HALL BLVD. . TIGARD,OR 97223 TELEPHONE: 503-639-6141 • WAT'17S: 800-452-5914 MEMORANDUM To: City Council From: City Recorder Subject: Downtown Committee Membership Rae Bowen, Tigard School District, called and said that Mr. Pete Taylor, Assistant Supt. in charge of curriculum, will be the School District's representative on the Downtown Committee. He can be reached at the School District Offices. i Jure 2 , 1981 TO: CITY COUNCIL FROM: Doris Hartig In response to Council ' s interest in training taken by city employees, I have reviewed the personnel files and prepared a summary of classes, seminars , etc . taken since January, 1981 . Other classes and seminars have been attended by our employees but not have been submitted to be a matter of record in the personnel files . Future "Updates" will keep information on training current . s a ,r.. AY S' Chief Adams Board on Police Standards and Training : Police Dept. Managment Certification and Executive Certification; 9-18-80 Portland Community College : Associates of Science Degree in Criminal Justice ; 12-20-80 Portland Community College : Advanced Certificate in Public Administration 3-21-81 Lonnie Branstetter Seminar-Psychology of Rape Offender-I day 3-20-81 Police Dept. Homicide Seminar - 24 hours 3 81 Forrest Brouillard Mayday Traffic Safety Committee - I day 5-1-81 Engineering Dept. Alice Carrick Supervisor & Effective Discipline I day 2-17-81 Police Dept. Management Information Systems/Intro 1 day 1-23-81 To Computer 1 day 1-24-81 Bob Dunn Irrigation Design Class I day 1 81 Publ-c Works Dept . Irene Ertell Supervisor & Effective Discipline 1 day 3-17-81 Lirrary John Goldspink BPST - Advanced Officers School 3-2 thru 6-81 Police Dept. Joe Grisham Crime Prevention Conference 3-18 20-81 Police Dept. BPST - Advanced Crime Prevention Course 4-3-81 4-30-81 Received BPST Intermediate certificate 4-81 Doris Hartig Oregon Finance Officers Conference 2-12-81 2-13-81 City Recorder Personnel Record Keeping Seminar 5-6-81 Aldie Howard Oregon Section ICMA Conference 4-2 thru 4-81 Planning Dept. Kelly Jennings Crime Prevention Conference 3-17 20-81 Police Dept. FBI - Terrorism & Hostage Negotiations Certificate 3 81 Paul Johnson PBST - Advanced Officer Course - 40 hrs 1 81 Police Dept. BPST - Supervision - 80 hours 3 81 BPST - Advanced Certificate 5 81 David Kenneii BPST - Dispatcher Workshop - 21 hours 2 81 Police Dept. LEDS System Training Guide 2-19-81 Tom Killion Crime Prevention Conference 3-12/13-81 Police Dept. Charles Martin. Crime Prevention & Management Conference 3-17/20-81 Police Dept. BPST Advanced Certificate BPST Crime Prevention thru Environmental Design 6-2/4-81 Sandra McCammon BPST Dispatcher Workshop - 21 hrs 2 81 Police Dept. BPST Homicide Investigation 5-26/27-81 ;f _k 1 a • Don Myers Seminar - Psychology of Rape Offender 1 day 3-20-81 Police Dept. R.J. Newman BPST - Crime Prevention thru Environmental Police Dept. Design 6-2/4-81 Billie Rawlings Ore . Assn. for Court Administration Conference Court 3 days 4-24!26-81 Linda Sargent PSU - Affirmative Action Planning Jan - Feb - Mar 1981 Administration OCE - Developing, Securing & Management of Grants 4-8/10-81 Personnel Record Keeping Seminar 5-6-81 Bob Thompson Asphalt Emulsion Seminar - 1 day 1-13-81 Engineering PSU - Heavy Construction Maintenance Conf PSU - Jnspection & Quality Control of Concrete St . Paving - 2 days 3-30/4-1-81 Ed Walden OSBOA/BCD Short School 3-2/6-81 Building z` Bob Wheeler Ore Narcotics Enforcement Assn. Seminar 3-12/13-81 Police Dept. FBI Terrorism & Hostage Negotiations Certificate 4-81 mss; �yy_ +LYS A` +SQr s� MEMORANDUM May 15, 1981 TO: Acting City Administrator FROM: Chief of Police SUBJECT: Educational Progress Report Sir: Please be advised of the following: 1. Board on Police Standards and Training: Management Certifica- tion .and Executive Certification; received September 18, 1980. 2. Portland Community College: Associates of Science Degree in Criminal Justice; received December 20, 1980. 3. Portland Community College:- Advanced Certificate in Public Administration; received March 21, 1981. 4. Accumulated college credits to date: 144, G.P.A. 3.52 Summary The majority of all college work at the community college level is completed. I will be pursuir_o a B.S. in management at Marylhurst this fall, and hope to complete that education goal in 18 to 24 months. My personal education plan after that will tse to pursue a B.S. in public administration at Lewis and Clark College. Respectfully, R.B. Adams Chief of Police RBA:ac UPDal I ARD WFFKI Y NEVVSLL I I r VOLUME III Issue 8 June 4, 1981 wo CHIEF OF POLICE. AWARDED DEGREE Robert Adams was awarded an Associate of Science Degree in Criminal Justice .from Portland Community College . Chief Adams has also com- pleted BPST Management and Executive Certification and received an Advanced Certificate in Public Administration from Portland Community College. The Chief has accumulated 144 college credits to date with a cumulative grade point average of 3 . 52. Congratulations , Chief. CABLE TELEVISION PROPOSALS SUBMITTED Planning Director , Aldie Howard, has received copies of the Cable Television Franchise proposals submitted to the Metropolitan Area Cable Commission by Storer/Metro and Liberty Cable Television. A copy of each proposal is in the Library for public review. . Another copy of each proposal is available for City Council review in the Planning Department . MACC will evaluate Loth proposals in the coming months and forward a recommendation for Council action. A franchise may then be granted to construct and operate cable television in Washington County. PLANNING COMMISSION DENIES APPEAL The Planning Commission denied an appeal on Dale ' s Glen Subdivision at their June 2 meeting. Staff anticipates that citizens will appeal this issue to City Council . In other action, Falcon Con- struction was denied permission to partition a lot on 92nd Avenue __ __g , and a variance to the driveway width was denied. The Pann.L s Commission also refused to change NPO #1 Policy 28 which addresses the extension of Ash Avenue across Fanno Creek. Staff anticipates this issue will be appealed to City Councl_1 . STAVV _. . ATTENDS WORKSHOPS Sgt. Robert Wheeler, Corporal John Featherston, and Patrol Officer Thomas Killion are planning to participate in a Narcotics Enforcement Conference in Bend on June 9 and 10 . Sgt. Chuck Martin and Det. Jim Newman will be attending a Crime Prevention Through Environmental Design Workshop in Grants Pass on June 2 and 3 . Claire Sheldon of the Library Staff completed a three credit hour course June 2 on Human Relations at Portland Community College. Claire is pursuing an Associate of Arts Degree in Business and Management at PCC. BUILDING OFFICIAL ATTENDS SEMINAR Ed Walden, Building Official , will be attending a conference on Structural Analysis and Design of Wood Frame Buildings in Spokane June 6-13. The seminar is sponsored by the Northwest Regional Office of the International Conference of Building Officials . OVER 1110 CONSTRUCTION BEGINS ON HILLVIEW LID Millers and Sons , Contractors, are installing Sanitary Sewer lines in the Hillview area. RECRUITMENT FOR BILLING TYPIST INITIATED Applications are being accepted for a temporary Billing Typist through June 17 . The individual selected will be on board for three to four months to replace accounting employees who will be in the hospital . AUDITOR PAYS VISIT Maureen John-Dahl . of Cooper and Lybrand Associates audited account- ing records June 2nd. Ms . John-Dahl noted that the fiscal records appear to be in good shape. COMPUTER CONFERENCE ATTENDED Patrol Officer Joe Grisham will be attending a conference on the Fundamentals of Data Processing June 10-11 at Portland State University. Topics to be discussed include: hardware input and ouput; software, program language, mini and micro computer technology, forecasting, scheduling, and personnel. STAFF MEETS WITH TOWN AND COUNTRY DAYS CONu�ITTEE Chief of Police Robert Adams and Lt. Kelley Jennings met with representativesfrom Town and Country Days June 3. Staff addressed the issues of park security, supervision, the beer garden, and traffic control . i t G k i { iE f E i