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City Council Packet - 03/25/1981 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an f REGULAR MEETING AGENDA agenda item needs to sign on the appropriate MARCH 25, 1985, 7:30 P.M. sign-up sheet(s). If no sheet is available, FOWLER JUNIOR HIGH ask to be recognized by the Chair at the start 10865 SW WALNUT of that agenda item. Visitor's agenda items TIGARD, OREGON 97223 are asked to be kept to 2 minutes or less; longer matters can be set for a future Agenda by con- tacting either the Mayor or City Administrator. 1. REGULAR MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non-Agenda Items 2. VISITOR'S AGENDA (2 Minutes or Less, Please) 3. LIBRARY BOARD WORKSHOP o WCCLS o Tax Levy o LSCA Grant o General Discussion 4. CIVIC CENTER PROJECT o City Administrator 5. COUNCIL CALENDAR o City Administrator 6. CONSENT AGENDA: These it.e:ms are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 6.1 Approve Minutes of 3/4/85 5 3/11/85 6.2 Receive and File Department Monthly Reports 6.3 Approve OLCC Applications o Royal Gate Restaurant, 11445 SW Pacific Hwy., Tigard DA Renewal a Elmer's Pancake b Steak House, 14055 SW Pacific Hwy., Tigard (R) 6.4 Approve LID Foreclosure Adjustments 6.5 Receive and File: o Director's Approval for V 2-85 o Director's Approval for V 5-85 o Notice of Final Order by Planning Commission o Hearing's Officer Decisions CU 3-85 and SL 1-85 6.6 Accept "Buscha" Street Dedication 6.7 Authorize to Execute Sanitary Sewer Easement (American Guaranty) 6.8 Authorize to Execute Puget Corp., Bonita & 74th Ave. Street Dedication 6.9 Authorize to Execute Sanitary Sewer (USA Scholls Ferry Trunk Sewer) 6.10 Approve and Authorize Signature for Police Communication - Equipment Purchase 7. NON-AGENDA ITEMS: From Council and Staff 8. ADJOURNMENT (pm/2588A) COUNCIL AGENDA - MARCH 25, 1985- PAGE 1 T I G A R D C I T Y C O U N C I L REGULAR MEETING MINUTES — MARCH 25, 1985 — 7:30 P.M. 1. ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian (arrived at 7:33 P.M.), Phil Edin, Jerry Edwards, and Ima Scott; City Staff: Bob Adams, Chief of Police; Alice Carrick, Police Support Services Manager; Irene Ertell, Head Librarian; Bob Jean, City Administrator; Tim Ramis, Legal Counsel; and Patt Martin, Deputy City Recorder. 2. CALL TO STAFF AND COUNCIL FOR NON—AGENDA ITEMS 7.1 Dispatch Memo regarding response to public. 7.2 Letter to Jerry Edwards from Sheriff Probstfield. 6.4 Add McMillan LID Foreclosure Adjustment. 3 . NON—AGENDA ITEMS a. SHERIFF PROBSTFIELD LETTER Councilor Edwards stated he had received a letter from Sheriff Probstfield indicating the County did not keep accurate records of the responses for the City of Tigard. Copies will be made for all Council Members. b. DISPATCH MEMO (� Councilor Scott requested this item be pulled from Council Mail and discussed. Councilor Edin felt the response was OK for now, however, lie felt if time were given he would change the wording some. Councilor Brian felt the word "higher" should be changed to "highest". City Administrator suggested the wording b,:: used as presented with the one _ change and if the Councilor's want to change the wording to send a draft - to his office. 4. COUNCIL CALENDAR City Administrator reminded everyone of the Election tomorrow, April 1 & 3, 1985 as Budget Committee meetings, and Cancelling the May 27, 1985 Regular Council meeting. 5. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. r Councilor Edin requested Agenda Item 6.10 be pulled for more explanation. € Motion to: 5.1 Approve Minutes of 3/4/85 & 3/11/85 5.2 Receive and File Department Monthly Reports x 5.3 Approve OLCC Applications o Royal Gate Restaurant, 11445 SW Pacific Hwy. , Tigard DA Renewal o Elmer's Pancake & Steak House, 14055 SW Pacific Hwy. , Tigard (R) i Page 1 — COUNCIL MINUTES — MARCH 25, 1985 5.4 Approve LID Foreclosure Adjustments 5.5 Receive and File: o Director's Approval for V 2-85 o Director's Approval for V 5-85 o Notice of Final Order by Planning Commission o Hearing's Officer Decisions CU 3-85 and SL 1-85 5.6 Accept "Buscha" Street Dedication 5.7 Authorize to Execute Sanitary Sewer Easement (American Guaranty) 5.8 Authorize to Execute Puget Corp. , Bonita & 74th Ave. Street R Dedication 5.9 Authorize to Execute Sanitary Sewer (USA Scholls Ferry Trunk Sewer) 5.10 Approve and Authorize Signature for Police Communication - Equipment Purchase a. Councilor Edwards moved, Councilor Scott seconded, to approve consent agenda with the addition of 6.4 Approve LID Foreclosure Adjustment for McMillin and delete Agenda. Item 6.10. Approved by unanimous vote of Council present. b. Councilor Edin asked how the Police Communication - Equipment Purchase would fit in with the Budget. City Administrator stated a Purchase Order on modified accrual would be drawn up from this year's budget. Chief Adams stated there was 22 weeks minimum time for delivery. The equipment would be ordered for delivery in mid-December to coincide with the Civic Center. C. Councilor Edin moved, Councilor Edwards seconded, to Approve and Authorize Signature for Police Communication - Equipment Purchase. Approved by unanimous vote of Council present. 6. LIBRARY WORKSHOP Members from the Park Board were present. a. LSCA GRANT City Librarian gave a summary of what was required for the LSCA Grant. 'There was concern regarding the square footage that is now being occupied which is 11,400. The grant requires 16,200 square feet. Lengthy discussion followed regarding the grant. Council consensus was to wait until we get into the Civic Center and at that time with the increased square footage go for the grant. Mayor Cook agreed but also felt that grants would not be around much longer. Page 2 - COUNCIL MINUTES - MARCH 25, 1985 b. WCCLS LEVY 6 DISCUSSION City Librarian gave a summary of the WCCLS Levy election for tomorrow. She felt by maintaining the formula being used now it would work with the trends. Susan Mueller stated parents need to have access to a public library to help their children with reports that is a functioning library. She also stated she would like to see a united agreement from the Council. City Administrator stated there were two policy issues. 1) Can the school libraries make up for the slack, and 2) Cut--backs and how it affects service level. Councilor Brian felt the public should have one more chance to vote on a levy before drastic cuts, such as turn street lights off, layoff police, close library, close parks. Councilor Edwards felt a lack of the entire city as a unity. He felt the Civic Center approval was a step in the right direction. Susan Mueller felt if the library closed, you could not get the momentum back from the volunteers. Lengthy discussion followed regarding funding for the library. /. CIVIC CENTER DISCUSSION Valerie Johnson, Chairman of the Civic Center Committee, was present to give an update on the Committee. The last meeting of this Committee will be on April 4, 1985. City Administrator stated consensus was reached between the Committee, Architect, and staff regarding the roof and HVAC. Call for bid will be on April 8, 1985. S. ADJOURNMENT: 9:30 P.M. Deputy City Recorder _ City of Tigard ATTEST: Ma r City of Tigard C1/2800A) Page 3 -- COUNCIL MINUTES — MARCH 25, 1985 TIMES PUBLISHING COMPANY Legal 7_6301 P.O.BOX 370 PHONE(503)684-0360 Notice BEAVERTON.OREGON 97075 Legal Notice Advertising �� City of Tigard " 0 Tearsheet Notice QP P.O. Box 23397 0 ❑ Duplicate Affidavit Tigard, OR 97223 o � AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss. I Susan.-P, ,ev- being first duly sworn, depose and say that I am the Advertising Director, or his principal cleric, of theTigard Ti meS a newspaper of general circulation as defined in QRS 193.010 and 193.020; published at—_ Tigard in the aforesaid county and state; that the __ City Coune-i 1 Regular Mepting_ a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for 7 successive and consecutive in the following issues: Mare 21. 19 _ aufrscOed and s*or o before me this -1 85 (,jtary Public for Oregon My Commission Expires: 9 j 20/88 AFFIDAVIT Mil _ -•-s '�+'� i etc �w ?#k4MY { a5 AGENDA ITEM # 2 - VISITOR'S AGENDA DATE MARCH 25, 1985 (Limited to"2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but time may require that we schedule your items for a future agenda. Please contact the City Administrator as to agenda scheduling. Thank you. NAME, ADDRESS S AFFILIATION ITEM DESCRIPTION +s s.' 3 MEMORANDUM CITY OF TIGARD, OREGON TO: Irene Ertell, City Librarian March 15, 1985 FROM: Bob Jean, City Administrator SUBJECT: WCCLS Cost-Benefit Based on the Budget materials as presented by WCCLS Coordinator Donna Selle, would not be her application of the formula to the $2.2 million levy advantageous in cost-benefit terms to Tigard. Assuming TTigard ommunit-8wouldassessed $230 000 to WCCLS formillion Library services,000 levy, the Tigard c Y $920 million x $.25/1,000 - $230,000 Levied Assuming a 10% delinquency 9nolections rate, WCCLS would actually receive $207,000 from the Tigard community. $230,000 @ 90% - $207,000 Taxes Received/Cost If the first year 10% of thet WCCLS total, then our$330,000 share of df theautomation circulation is ab cost should be $33,300/Year. $330,000 @ 10% . $33,300 If Ti reimbursement is $147,767 aa 1calculates, then that Plus the automation share at $33,300 totals the Tigardbenefit at $181,067. $147,767 + $33,300 - $181,067 Benefit Subtracting the Benefit of $181,067 from the cost of $207,000 then the net is a $26,000 subsidy to WCCLS. $207,000 Cost - $181,000 Benefit - $26,000 Subsidy? Alternatively, if the formula were applied as we understood it (eg. Mike Smith's calculations), then our reimbursement would be about dng that ,300 $170,000-175,000. th�nibe $205,800$172,500 �5e3 t Subtracting the $205,800Benefitfromithe our Benefit would $207,000 Cost, the City's net is about breakeven at $1,200• $207,000 Cost - $205,800 Benefit - $1,200 Net/Breakeven ^.+-- II a i t I f Memo March 15, 1985 Page 2 i Conclusion: If the formula is applied as Donna Selle suggests, financially it would be better for the Tigard community to -levy the Library tax directly and buy automation services from WCCLS or some similar network via intergovernmental agreement. 3 (B.T:pm/0762p) CC: Mayor, City Council & Budget Committee City Managers (FG, CN, HB, BV, TN, SH & WV) Roy Rogers, County Commission q C ...- .....,v .�. .r.�.�. _r-e+.-.�..cLt�Rx�..c ++•^ee.;:•......�.. Pic 'r�'.Mya"�!4"a"�@Y`•. .I"%=„"q"x"� CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: March 25, 1985 AGENDA ITEM #: 13 DATE SUBMITTED' March 20, 1985 PREVIOUS ACTION: Discussed February 25, 1985 ' - meeting _ ISSUE/AGENDA TITLE: LSCA Grant PREPARED BY: Ertell REQUESTED BY: _ DEPARTMENT HEAD OK: _ �„® CITY ADMINISTRATOR: INFORMATION SUMMARY In accordance with Council's instructions, the Library Board and Library Staff have studied modification of the LSCA grant request to bring the library square footage into line with accepted standards. In order to do that the total square footage required is 16,200. (You had indicated 1.5,000 sq. ft. as a target.) The present square footage is 11,400, so an additional 4,200 sq. ft. is necessary to comply with standards. An estimate of $45 per sq. ft. will bring the cost to $189,000. Architect fees for the project are 9% or $17,010. The largest amount likely to be awarded is $200,000. The project would go over that amount by $6010. That leaves none for jf furnishings. Conversation with George Smith, Library Development Consultant at LV Oregon State, on February 26 and March 7, 1985, indicated that our original appli— cation has no chance of being approved. The proposed change, however, would "improve" chances. He pointed out that the chief concern was for adequate space for today's needs which the present plan does not provide. The revised application will require additional work by the architect for a fee of $3200. This, too, would have to be borne by the City. ALTERNATIVES CONSIDERED 1. Revise application to request funding for 4200 additional square feet only. 2. Retain original application. 3. Do not submit an application. SUGGESTED ACTION 1. Revise application to request funding for 4200 additional square feet. 2. Recommend negotiating architect's fee ($3200) downward or to include detailed drawings for actual construction which can also be used for r a future expansion if the application fails to gain approval this l time. z 3 E 's• vA CLIBRARY FPPRMUUUJ 1cphone 639-9511 March 20, 1985 12566 SWMain•Tigard. Or.97223 MEMORANDUM TO: City Council FROM: Library Board Chairman h City Librarian SUBJECT: LSCA Title 11 Grant Application After consulting with the Oregon State Librarian and the Library Development a Consultant, it was decided to submit a letter of intent to apply for funds under Library Service and Construction Act, Title 11, to furrish z :d equip the new library. We recognized that the square footage planned for the new library did not meet accepted standards and was a problem in applying for federal funds. However, after our visit to the State Library, we believed that we had a very good chance to receive funds for furniture and equipment } just the same. We submitted our letter of intent January 31, 1985. (Attached.) Subsequently, we received notice that our formal application would be received in April, but is rated "least likely to be competitive" because "the new struc- ture at 11,400 square feet is not going to be large enough to oet the areneeds digard's even the current population of the service area (27,000).1° (Attached needs by standards.) Following your direction on February 25, to change our request to include extra t' square footage and furnishings, we consulted with architects Larry Smith and t John Weeks regarding the feasibility of revising the plans to add an additional 4200 square feet. They have given us a proposal outlining the scope of work necessary to accompany the grant application and its cost. (Attached.) This does not include architect fees to carry out the project if our application is funded. We have several concerns regarding this project: 1. Oregon will receive a total of $317,604 in LSCA funds. Twenty-nine applications have been received. We again talked to the Library Development Consultant on February 26 and March 7. He has told us that if we don't change our application we have "no chance." if we do change, we will have a "better chance," but "the competition will be very strong." He pointed out that the main concern with Tigard's proposed facility is that it does not even meet today's needs. 2 The estimate for adding 4200 square feet is $45 per square foot plus a 97 architect fee. That is a total of $206,010. The most money that is likely to be awarded is $200,000. This leaves no possibility for requesting furnishings as well. This also means that the City would have to bear the $3200 fee to prepare necessary documents to accompany the application. Nil LIBRARY SERVICES AND CONSTRUCTION ACT Title I1 Construction Funds Program Intent to Aprp1Y T�g�rd_Pi��11C 1 i1��aze------- __Zre_£riell Library Contact Person -------- Phone _595-65.9_95,J- b39-2083 Address ___ 12568_ _l gin-St City ---Tigard,-Oregon_3Z�?3------- Zip Code hereby notifies the Oregon Sate The _-Tigard-Eublic_l.ihraty---------------- ___ Librarian of its intent to apply for a grant of federal funds from the allotment of the Library Services and available to Oregon unoer provision of Title I1 Construction Act, as amended. 1. Type of construction or remodeling: Purchase and installation of furnisi�in s and equipment, e.g. , shelves , tables, carrels, special display fixtures, chairs, sysem as cird a circulation desk to accomodate automatedinter ulationcrofilm�readerslfor public and microfiche readers, microcomput._rs with 1 use. All items will be used in public areas to enhance and increase service to us Need for the new facility in reiation to plansttorNeWcajnstLructian, funded development : Present facility is 5,300 sq. through, a bond, will provide 111400 Sq. ft. The bond does not include money or equipmenoT gtoand serveuapment in present growing population. facility for furnishings inadequate are totally unsuitable and/ Stage of Planning (architect hired, building program, preliminary y• drawings, etc. ) ' The project has reached the point of receiving bids in Larch and construction is scheduled to be completed December 1985.It is anticipated that the furnishings and equipment will be ordered in July 1985 to allow for timely delivery and installation. 4. Estimated cost of protect : a• Local Match "$.533,DDD_=_BDad-measure share $ 10,000 - Tigard Rotary donation b. LSCA Request ,$2C9,10-0--------- C. TOTAL By Irene E. Ertell _-__ -__ Signature ------------------- _ Librarian (please print or type) Signature �v��'--- ---- -------=---- _John E._Cook___--_ --=--`--- Public Official (print or type) T' and Date January 31,- 1985_-_ Title t, 1985 DUE AT OREGON STRT_E LIBRARY by 5:00 PPt-M. ' FEBRUARY_ li LIBRARY SERVICES AND CONSTRUCTION ACT f P KIN LUJAWL L 838511 125£18 S1r11 Main-Tigard.Or.972.23 ALA standards for minimum space requirements for libraries: Population served - 10,000-24,999 -- 7,000 sq. ft. or 0.7 sq. ft. per capita, whichever is greater. Population served - 25,000-49,999 -- 15,000 sq. ft. or 0.6 sq. ft. per capita, whichever is greater. Based on those standards, Tigard's requirements are as follows: 1985: City Population = 18,000 x 0.7 = 12,600 sq. ft. Service Area = 27,000 x 0.6 = 16,200 sq. ft. 2000: City Population - 33,400 x 0.6 = 20,040 sq. ft. Service Area = 40,500 x 0.6 = 24,300 sq. ft. Sn ith/d Qditn(fi5h!Q aichitecb March 5, 1985 Mrs. Irene Ertell , Librarian Tigard Public Library 12568 S.W. Main Tigard, Oregon 97223 Reference: Service for Library Expansion Dear Irene: In response to our meeting regarding the LSCA Title II Construction Funds Program, we provide the following response. Since the library was initially part of the total Civic Center complex, the floor area represents an equitable portion of the overall facility. However, the Oregon State Library feels we do not have enough floor area to meet the needs of your service area and has indicated that we are least likely to be considered for LSCA Title II funds without increasing our floor area. At your request, we have developed a proposal for developing the schematic design documents and outline specifications for expanding the Tigard Public Library 'Co comply with State Library criteria. At this time we envision providing the following services: o Revise existing site plan to indicate area of expansion. o Develop exterior building elevations illustrating scale and character of expansion. o Develop exterior sketch of proposed building. o Revise library floor plan to show expansion area and furniture layout. o Develop outline specifications to briefly describe the libarary expansion work. o Assist in submitting for LSCA Title II Construction Funds. 20915 S.W.105th AVENUE,TUALATIN,OREGON 97062 503/692-6065 March 5, 1985 Mrs. Irene Ertell , Librarian Tigard Public Library Service for Library Expansion Page 2 For the above work Smith/Dull Partnership will work at an hourly rate of $40.00 to an estimated amount of $3,200.00. Reimbursable -xpenses in addition to the above compensation include actual expenditures incurred by the architect in the interest of the project including: travel, long distance communications, printing, and postage and handling. If the above is acceptable to you, please sign below and return one copy of this letter. Respectfully, Smit /Dull Partnership, Architects La Smit A Partner LGS/sh cc: file Acceptance: Date: WIN Oregon State Library VlcraH ATIYEN STATE LIBRARY BUILDING. SALEM, OREGON 97310 ppJEluiW, MEMORANDUM TO: LSCA Title II "Intent to Apply for Public Library Construction Funds" Applicant, I FROM: George Smith. Administrator �� I Library Development Oregon State Library j DATE: February 21, 1985 SUBJECT: Status of Application Cycle If Oregon's Economic forcasters used planned library building programs as one of their economic indicators, they would likely predict a bright future for the state. The response to the Intent to Apply phase of the LSCA Title II, 1985 program has been overwhelming. The public library community submitted 29 applications for projects totaling $6,507,840, including $2,077,542 in requests for Title II money. Since Oregon has only $317,604 to award this year, the competition will be stiff. For this reason I believe we should reiterate the major criteria that we must use in evaluating final applications. In general we will evaluate each project in four basic categories: 1. Matching Funds The applicant must be able to provide at least a 50-50 match, using local revenue, contributions, savings and/or federal revenue sharing for the match. In-kind contributions miay not be counted as part of the match but may be used in the overall project. Awards of more than $200,000 or less than $10,000 will not likely be made. 2. The Need for New or Improved Facilities The applicant must clearly detail how the present facility is deficient in space, handicapped access, and/or energy conservation measures with respect to the needs of the community served. 3. Adequacy of the Construction Project The construction project must meet the projected space, program, accessibility, and energy conservation needs of the community for the next 20 years, The community should encompass the area served which often is larger than city boundaries. In evaluating different types of projects we will look for the following: a. New Buildings - does it meet all of the above-mentioned standards? b, Additions - does it bring the current structure up to space, program, and accessibility standards? If not, it will not be a competitive project. i' To. LSCA Title II Applicants .February 21, 1985 r< Page 2 — will the project c, Renovation, Access and Ener Pro ects bring the current structure up to the program, accessibility, conservation standards? The current structure and/or energy irements. In general, a project will not should meet space requ F; likely be competitive if it does not result in a building that meets standards. " ANSI standards, "Interim Standards for Small Public Libraries , process. planning p The and ALA other pertinent tools should be used in your p y pro for building makes good economic sense and is A 20 year planning p since the federal government maintains crucial for LSCA funded projects, for that period of time, (See Assurances of an interest in the building application for more details.) Corm�li_ancer p. 2r X11 in the app . 4, Architectural into rit n the review process professional architect will review alhplans' lis sound s s/he will advise us on whether or. not t p and well planned and whether or not cost estoimeac}ebe at leas reasonable. lfar For for LSCA Title these reasons, it is essential that y packet.) If your along as the schematic design stage. (See -lication pa II Construction Funds, P. 1, #B.3 in theapP26, it will not be project can not be this far advanced byApril competitive. 5. Previous Title II Grants we will take into projects w recently. If all else in addition to the four evaluative categories, jurisdiction that consideration who has retle to aiproject from a 7 is equal, we will give preference rant in recent years, has not received a Title II g ssible 1 application is only one page so it is not Po The intent to Apply pp ro sed project. gowever, based on our to relate all details of your proposed ars that some projects will reading of the Intent applications, it apps more comps our particular project. far titive than others. For this reason I am attaching abs ;1 be f likely pto roject. page to this me,-no which includes co7r very general categories: I am putting it into one of three very g to be most competitive, possibly competitive, and least likely have, if comps will have no affect on competitive. It also includes comments and concerns tha.. i any, with your project. This preliminary ourkplan may well be a the evaluation of any final application; Y April 26 or, given the chance to more altered between now and radically it may take on a completely different completely present your project, perspective. C To: LSCA Applicants February 21, 1985 Page 3 There are many very good projects; unfortunately there is not enough Title II money for all those that appear to be most competitive at this time. This demonstrates the need for the continuance of the LSCA Title II program. Let your Congressional delegates know! If you have any questions, please call me at my number 378-2112, or use the 1-800-452-2835 number and I will return you call. GVS:kdb Attachment �J ,a LIBRARY Tigard Public LSCA TITLE II (' Intent to Apply Application Preliminary Comments CATEGORY: Most likely to be competitive p Possibly competitive Least likely to be competitive COMMENTS: I am concerned that the new structure at 11,4000 sq. ft. is not going to be large enough to meet the needs of even the current population of the service area (27,000). Unless you can demonstrate that this will meet space requirements, the project is not likey to be competitive. t ORLSCAII 85-10 1r,&l., Dale ved 8,.. nI,d 6y _ _�s-rt.:� .Q 0 WOO, 1 930N Ls . . . . . . f000 96'190, �0 000 6r-1 f ,1 ygaao' +t —wvDffCA Tq t- 1 li . I. ;1 , 1l i ' f } i ii I ' P II 1 1 I I � � I � j I I I { I x m ot 1 1 R ;s to . Z3 m R% %1O n1 �1p.. F- ggg� is kf rs w !:: !p g .5 IEg � � di H WCCLS Finance Committee Report ` March 14, 1985 Finance Committee Members: Deanna Draper, Dorothy Shaver, Dorothy Swanson, John Switzer (ex officio) , Irene Ertell (Chairman). The WCCLS Finance Committee met February 22, February 27, March 5, and March 13, to develop a way to cope with the shortages in next year's WCCLS budget. We did not come up with a budget document inasmuch as figures were not available. We concluded that our task might best be carried out by first approaching this problem, that has so many facets and ramifications, in a philosophical mode. Much of the discussion dealt with the importance of delivering library service through a multi-type library cooperative to all persons in the county. We remembered the Washington County Library Network, forerunner of WCCLS, and the concern which prompted those city libraries to seek a means for delivering library service to all persons in Washington County and upgrading the library services for everyone. In 1974, all city libraries in Washington County spent a total of $171,377 for library services. The County, having no library system, spent $0. In FY 1983-84, $2,012,765 was spent on library service in Washington County. Obviously, we've been doing something right, but we still find ourselves short of funds even with a $2.2 million county-wide levy. We also find some widely differing opinions concerning our situation. Thus, instead of "crunching numbers" the committee decided to present some recommendations on how we might best deal with the numbers in order to address our current needs, but also to keep in mind our philosophy for non-fee access and an equitable distribution of funds. 1. The om uter system is the number one priority. We also recommend that the computer be completely paid for out of the levy, to include cataloger, conversion costs, terminals--everything seen and unforeseen at this time. Committee members are concerned that the projected price has risen from $1 million to $1.4 to $1.7 million. With that kind of disparity the committee thinks that budgeting for the project should come after the bids are in. If, indeed, the cost is that much more, then the professional board should consider ways to reduce those costs and to raise more money from outside sources, including Oregon State Library and other foundations, for assistance in completing the computer project. We recom- ment hiring a part-time person to accomplish this. We also think that Storer should be held accountable for promises made in the contract. We recommend that the County pursue legal enforcement of the contract to provide public access communication. _ 9_ The next priority is to preserve as much support as possible for the public �ibrary service)outlets. This best preserves the original intent of non-fee access for all county residents. Any reductions in levy receipts to fund the automation project must be shared by all, i.e. , city libraries, community libraries and county-wi .e programs. To save significant amounts of money it will be necessary to cut programs. We recommend that reference services be reduced and those resources be diverted to cataloging, to be reinstated after the computer is up and everyone is on. We think that we. will want to restruc- ture the reference service after automation. We also recommend that Books by Mail and Outreach be scrutinized for significant cuts or temporary elimination. All children's program expenditures should be reduced to $1500. WCCLS Finance Committee Report - 2 . . 3. Since some of the chime of funds has resulted from an unexpected imposition of bounty administrative costs .we recommend that the County absorb those costs for tt ee uration of tie two- ear levy. If the County does not respond favorably, ((' we recommend finding fiscal agent whose costs will be less. 1 �7�.�"£7fr��r•�£ 4. We strongly recommend that all aspects of the current formula for distribution of funds be retained, to include the $1.50 reimbursement for circulation. If it is necessary to generate revenues for the automation project, then an additional formula should be devised and applied to the basic formula. (An example of such a formula is attached for your perusal and as a starting point for discussion.) We think the basic formula comes close to resolving the subsidy issue and is an important factor in preservin a principle of non-fee access. We cannot recom- mend revision of the(-basic formul at this time. 5. We recommend that delinquent tax collection' should be reviewed yearly as a fund that will offset automation costs f fy and community libraries. 6.� No new programs or additional public service outlet should be funded by this current - vy. ..� The Finance Committee has worked toward establishing principles to be followed in the budget process. Until we have firm numbers we can only surmise how well these principles work. To reiterate: The Committee thinks that automation is our #1 priority. The #2 priority is to preserve support from the levy for the public library service outlets. (Community + City libraries.) We think that revising the original formula at this time would be a mistake. We recommend that all points of view be considered in a tolerant, thoughtful way and that ( we work together to solve our problem. i 10 i . r, I CITY OF TIGARD, OREGON MEMORANDUM TO: Honorable Mayor and City Council March 22, 1985 FROM: Bob Jean, City Administrator SUBJECT: Civic Center Timetable V = After discussion with the Architect and Civic Center Advisory Committee, the following tentative schedule has been set: 4/4 Civic Center Committee 4/8 City Council Call For Bid (I complete set of documents) 4/15 Bid Documents @ SDP 5/15 Bid Opening @ City Hall : 3:00p.m. 5/20 Notify Apparent Low Bidder to prepare submissions 5/22 Architect Recommendation 5/31 Qualified Low Bidder? Subs? 6/7 Recommended Qualified Low Bidder...Post Bonds 6/10 City Council Awards Bid July - January e Construction December - January = Occupancy t. CIVIC CENTER PROJECT ADVISORY COMMITTEE MARCH 21, 1485, 7:30 P.M. TIGARD SCHOOL DISTRICT BOARD ROOM 13137 S.W. Pacific Highway 1. CALL TO ORDER AND ROLL CALL: Valerie Johnson (Chairwoman), Carolyn Eadon, Bob Carn, Craig Hopkins, Susan Mueller, Edward Duffield, _Dennis Derby. i. Roofing/Insulation System Options — Architect S. HVAC Report — Architect 4. Contract Document Report — City Administrator �� .J�C'Y V-5 5. Bid Date (4/8/85) and Project Timeline — City Administrator 6. Budget Status Report — City Administrator 7. Other Business — Chairperson 8. Adjournment 0635p JT PLC", 51311 r s nith/dull a artnershi p p dichitccts s 2: March 19, 1985 a Ms. Valerie Johnson, Chairperson Tigard Civic Center Committee PO Box 6316 Portland, OR 97228 Reference: Roofing and insulation Assemblies f: Dear Ms. Johnson: a Per the direction of your committee, we have further investigated some options for roofing and insulating the roofs of the Tigard Civic Center buildings. The combinations and possibilities for roofing these buildings are numerous and it would be impractical to elaborate on each specific system. Therefore, we will try to give a general outline of the generic types available for your consideration along with some specific systems. The types of systems investigated can be broken down into 4 basic groups as follows: 1. 4 ply asphalt built up roofin2 membrane utilizing either a mineral cap or gravel surface on 3 plies of glass ibera tJtss bonded together with hot asphalt on a number of various approved insulation systems. 4° U2.` Modified bitumen single ply membrane attached using various methods including torch/fully adhered such as with ens/Cornings) over several combinations of rigid insulation systems. 3. E.P.D.M. and P.V.C. single ply membranes applied in large sheets with the joints 'we ed ' together. These can be installed over many different insulations using several options (i.e. fully adhered, mechanically attached and ballasted). U�4 � 4 1 coal tar built-u roofin membrane is very similar to the asphalt type built up membrane except coal tar has a much ower melting point and has a tendency to flow on warm days. This system is restricted to flat, or very shallow sloped roofs (such as those designed at Tigard Civic Center). 11B /D1clr'i�'? 7 cogi,TQR 5-6 EM The restrictions placed on the roofing assemblies y the building codes requires fire retardant rating of Class 'A' or W . Not al systems meet this requirement however, the guaranteed systems discussed later a e all "rated" systems. 20915 S.W.105th AVENUE,TUALATIN,OREGON 97062 503/692-6065 S March 19, 1985 Ms. Valerie Johnson, Chairperson Tigard Civic Center Roofing and Insulation Assemblies Page 2 } The four roofing groups listed above all have systems that can be guaranteed for a minimum of 10 years. Each system has its own set of restrictions that limit our flexibility in their use on this project. In general each roofing manufacturer requires the systems to be installed by one of their certified roofers, the insulation is to be their own or with a few exceptions will guarantee their roof membrane over another manufacturer's insulation, but will exclude the insulation from their guarantee. And some systems require the roof to drain completely within 24 hours (no ponding) and have a minimum slope of 1/4"/foot. 4 The insulation systems available offer another variable to the total roofing system possibilities. Each has its advantages and disadvantages. The following outlines the benefits of popular insulations. 1. PERTILE BOARD o Excellent for tapered system o Excellent fire resistance f. o Good for cap over other insulations o Available from several sources with system responsibility - Manville, Celotex, and Conglas. o Low ' R' value - R 2.78/inch o Stable dimensionally/thermally 2. URETHANE/ISOCYAMURATE o High "R" value R. 6.25/inch o Cost efficient for higher "R" requirements o Glass facers glue dimensional stability o Easily fabricated o Class 1 rated foams have good fire resistance 3. FIBERGLASS o High cost per "R" value received. R4/inch. o Tapered board available @ high cost o Dimensionally stable o Excellant fire resistance 4. FOAM GLASS/CELLULAR GLASS o Highest cost per "R" value R. 2.86/inch o Stable dimensionally o Difficult to fabricate o Most impervious to moisture r' March 19, 1985 Ms. Valerie Johnson, Chairperson Tigard Civic Center Roofing and Insulation Assemblies Page 3 5. EXPANDED POLYSTYRENE (EPS) o Lowest cost per "R" but must be protected o Easily fabricated o Stable thermally R. 3.85/inch o Unstable dimensionally o Poor fire resistance o Poor compatability with hot asphalt, mastics o Good tapered o No unit responsibility 6. EXTRUDED POLYSTYRENE o No unit responsibility o Poor compatability with hot asphalt, mastics o Stable thermally R. 5/inch 91 IZZ'W/11 Each of these types of insulation are used to some degree with other types of insulation in a second layer or part of a composite board to enhance the properties of each. If a sloped insulation is to be utilized, we would recommend a minimum thickness of insulation that would yield on R. B. The roof structure as currently designed includes both sloped (1/4"/foot) roof deck and "dead" flat roof deck which is intended to be used as the floor in future verticle expansion. The flat deck has the-capacity for a heavy ballasted roof system, however the sloped roof as it is now designed doesn't have that option. There are a number of roofing assemblies that can be provided with a roof manufacturer's 10 year guarantee, however that number is quickly reduced if the same system is to be used on both the flat and sloped roofs. The following outlines some specific possibilities. 1. "Manville" - 4 ply asphalt built-up roofing with mineral cap. This system requires the roof to drain completely (1/4"/foot slope recommended) within 24 hours with no. ponding. The built-up membrane is mopped over a tapered perlite board (required only to provide a slope at "dead" flat areas) which is mopped to a urethane insulation, which is mopped to a base sheet which is mechanically fastened to the roofs plywood deck. A 10 year guaranteed system. March 19, 1955 Ms. Valerie Johnson, Chairperson Tigard Civic Center Roofing and Insulation Assemblies Page 4 2. "Owens/Corning" - modified bitumen with emulsion and granular covering torch applied to a fiberglass board mopped to a isocyanurate board mopped to a base sheet which is mechanically attached to the roof deck. This system can be used on a flat deck as well as a sloped deck. A 10 year guarantee is available. 3. "Carlise" E.P.D.M. membrane using a ballasted system of 10 to -12 pounds of rock per square foot, loose laid over isocyanurate insulation, over the roof deck in the "dead" flat roof areas, and over the library to increase the capacity of the roof structure to allow the use of the ballasted system. This system can reci eve a 10 year guarantee from Carl ise. 4. "Koppers" - 4 ply coal tar built-up roofing with gravel coating on top set in coal tar, on 4 plys of organic felts mopped to a base sheet, mopped to their rigid insulation board (phenolic foam) mopped to a base sheet mechanically attached over rosin paper. This system is approved for use over "dead" flat and low sloped decks. Koppers will guarantee this system for 10 years. { Of course there are some concerns to do with the cost of each of these systems. The relative cost of each system compared to the system originally specified is estimated as follows: System #1 The cost of this system is the same for the area over the library and $1.00/sq. ft. additional for tapered areas. System #2 This system should cost $.50/sq. ft. less over the "dead" flat roof areas and about $.60/sq. ft. more over the sloped areas. System #3 This system should cost about $.20/sq. ft. less for the "dead" flat areas and approximately $1.00 more over the sloped areas. System #4 This system should cost approximately $.50/sq. ft. less over the "dead" flat areas and about $.30/sq. ft. more over the sloped areas. Each of the above systems can be guaranteed by the roofing manufacturer, provide the system is installed per the requirements of the particular guarantee to be issued. f_ March 19, 1985 F Ms. Valerie Johnson, Chairperson Tigard Civic Center I Roofing and Insulation Assemblies Page 5 The quality and general performance of these systems were not studied in depth other than to insure that the roofing systems could receive a guarantee from the manufacturer for a minimum of 10 years. These systems do not necessarily address all the concerns expressed by the city staff i.e. the rigidity of the insulation boards, joints of insulation, etc. however they are manufacturer approved systems. We hope this report has provided you with the necessary information to assist you in making a selection of the "appropriate" system. Respectfully, Smith/Dull Partnership, Architects 4 —- - Norman R. Dull tt Partner l` NRD/sh cc: Bob Jean Frank Currie File enclosures (2) 9 Peterson Associated Engineers,Inc. 400 S.W.6th Avenue Portland,Oregon 97204 503/226-2927 i March 20, 1985 Mr. Norman R. Dull, A.I.A. SMITH/DULL PARTNERSHIP 20915 S.W. 105th Tualatin, Oregon 97062 REFERENCE; Tigard Civic Center Dear Norm, This letter is in response to your telephone call concerning your discussions with the City of Tigard that alternate mechanical systems, would be more advantageous for this project. It is my understanding that the city has had conversation with PGE who has indicated to them that a straight variable volume system (VV) would be a better system and have a three to five year payback with an additional expenditure of some $30,000.00. We do not disagree that a VV system in certain parts of the facility would provide a better environment but is not realistic for the total complex. The areas where the VV system could be installed are those areas which have been currently designated under Alternate 1, as a Variable Volume Temperature (VVT) System. The areas such as the "Holding Area" of the Police Department and the Library do not readily present themselves as viable for a variable volume system, because of their special usage. The estimated increased costs as previously indicated by PGE appears to us to be very conservative for the mechanical systems only. In addition to mechanical costs, there would be additional costs for redesign of some of the structure to accommodate this system resulting in architectural and structural changes. The installation of this type of system would also increase the construction and energy costs due to the fact that perimeter electric or hot water reheat units would be required. With the installation of terminal reheat units, which would have to be installed in the open ceiling spaces, i.e. City Hall, the aesthetic values of these areas would be altered. If the reheat units were to be provided in the area of enclosed ceiling cavity to maintain current architectural concepts, it is anticipated that the space available, which is now marginal, would have to be enlarged to accommodate these units. Electrical Energy Management a) Consulting Engineers — Mechanical c, - -Mr. Norman R. Dull, A.I.A. March 20, 1985 Page Two t, If this alternate method of air conditioning was to be pursued at this time, Peterson Engineers fee for doing so would be approximately 70 percent of our original fee and would require approximately 30 calendar days to complete. The only areas that we would be able to salvage would be that of the library. New drawings would be required for both the police department and city hall because extensive erasure would render the original mylars useless. If you have questions or require further information, please advise. Sincerely, Lee Voss Project Manager L.V/pkh 8497D/3445 i,_ 71, 4:2 R•Value Comparison Chart • 1" Thickness R 9 8 7.69 7-- 6-- 5.0 s5.0 4 3.85 4.0 4.0 3 2.78 2.86 2 1 Extruded Polystyrene Phenolic Urethane/ Penile Cellular Fiberglass Polystyrene bead board loam isocyanurate board glass Roof board K-.20 K-.26 K•.25 K•.13 K-.36 K•.35 K-.25 4.3 Cost Comparison in Cents Per R-Value 'Estimates only, may be subject to regional variations a!R 25-- 22c 20- 15-- 10— 01510 9.54 10¢ 5.4c 5 4.6c 2.5c 3.Oc Extruded Polystyrene Phenolic Petiole Cellular Fiberglass Polystyrene Bead Board loam Urethaneftso Board Glass Roof Ins. ® G v inS 1PERMJQGLR-5 sa• pnoDucT's compnnY Division Roofing Guarantee The Roofing Guarantee is one thing—and one thing only: What a It is the promise to maintain a built-up root in a watertight condition if leaks occur solely as result of ordinary wear and tear of the elements. a in addition,the obligation under the Guarantee is limited to: Roofing nGuarantee (1)a specified number of years, and(2)a specified maximum sum of money. The Roofing Guarantee IS NOT: s■.• (1)An insurance policy guaranteeing that a roof will not leak. (2)A maintenance agreement. (3)A Representation that the built-up roofing materials will not split, clack,tear,wrinkle,buckle or change appearance. (4)An obligation to make any repairs to a roof where the cause of tool failure is due to or results from: (a)...settlement,distortion,failure or cracking of the roof deck, And ? walls,or foundation of the building;or (b)...movement of the roof deck or building;or �t i t t g (c)...any defect failure material used as a coat base over which Asthe built-up reeling materials are applied;or (d)...traffic of any nature over the root;or (e)...damage to said fool or fool system due to or where water is ponded or allowed to stand without ffeely draining to outlets;or (f)...use of the fool as a storage area,walking or recreational surface or tot any other similar purpose;or (g)...damage caused by lightning,wind•gale,hurricane,tornado, { t t Is Not .. hailstorm,or any other unusual action of the elements. What (5)An obligation for any damage to the building or any contents thr;roof under any circumstances. (S)i.n obligation for any toot failure related to workmanship or man- ner of application. Except as outlined thefein,no other (7)An obligation making EVANS PRODUCTS COMPANY responsible statements or representations are to be for damage resulting from We lailure of a building owner to follow made regarding the rights and obligations normal inspection and maintenance procedures. of the parties to a PERMAGI.AS Root The Roofing Guarantee requires a building Gualanice. owner: STANDARD FOR ACCEPTANCE OF d) nosily promptly inwriting,ot any defect of the built-up root;l;and GUARANTEED ASSEMBLIES (2)To notify in writing,of any proposed alterations,additions,or changes of any kind to the roof structure. CUT-OUT RE.7ECTION POINT AND CORRECTIVE ACTION (3)To carry out a periodic roof inspection CONDITION DEFINITION REJECTION POINT and maintenance program. ASphail VOwb V.N.Is IN•M.a•o INN°+wdt,..:Joint laver Eacebs of t'•'msue The Roofing Guarantee is canceled it: ul asl.lwll,N.Iawrr ply.twco.s hom.se (1)The term of the Agreement expires;or of M,•1 i....IrriJl. ,r..1 ilKk, w Irick .1 (2)The maximum amount of liability is Bx- . ended in maintaining the roof in a water- Div Spom ater•DivSpom VwJstx•Iw1N:np6rs,n.aslN.rgUrlaeenE■Crssul'•"metre p th•.•I..piers flnsults h1Y11 cold asphalt, tight condition;or Iwn YlNhNili 1l.Ul•fI11.V dIN11NJ1tY.N't Nn1.1y (3)Any alteration,addition,or repair,is made to the root structure without the prior ovenylnq Vows Div%pats Js JrINN•.1 aiYgp-_—. .�_Vlklb/b fu naked era eel..aotbs/Wr/sq lot written approval;or Lphlweiynl Insulb:IOM Jsph.ol M•Iwi•i•n 1.1.r% shglr to i'r" (+1)The Guarantee holder mutually agrees 10 tft.l..e Ibtuslplyisq cancellation. about t'•..yWpr_ Insaal.Nt p Ia$..t•11 wT IIISYIalw1 NClucf It YtINfY air The collective achene la an cOltddiOns e■cepl Irghlweignt ch1we lis.Is an additional pry bel Rooting o'W stri y fnstrtat+on5tr.p T2pn •'!IW r'Iull%l 1n 4 l.Nlnrd Appriwrvl d in r undwm 25Iblsq mopping of hot afphYll The hgMweigh! cbrrrKUw 110-o" is LryNYl 11.11 M.N '• .e.Ilh y 3 M+K.p.-I Pt.es TO IU 26it,rnopRIngs—ma1Ni.f 5 ro•?U l+nwpy.nq%—1 ealra r'.N SI..p Mopp""; _ Nwt U..pwm nugq...p ut ast"all L■:nss.l','rwr s.Nf m 25 1u nwppw.g,u,wvf is III mopping%- I antra plea each Ler M M IQ ItH,ppi/lgs Pow n,.akm vislNl..nwilullcleosu g Ca.duNnws IIYu cul s—j stilts plies each set.n}'S Ib moppings.urger ayu'l u-nl.•i.t cool nsphal a sluilb W'es-15 to _ro tnop tilg Not AppheJ _ Insufhc,rnl oumne,tit plies w min r,lhm C.NNLINN! 1S IU nnpp,rgfs — 7 e■Ira Rtes each wl In 23 Ib hN.plNhgs To Spec,hcal,on PEFIMAGEAS materials For slopes prier tar" pet fool. minimum 15 1b. mnpp+nga per Ply eta acceplsC MEMORANDUM CITY OF TIGARD, OREGON TO: Bob Jean, City Administrator March 11, 1985 FROM: Joy Martin, Administrative Assistant SUBJECT: Architectural Fees and Charges The recent concerns being raised on the roofing, insulation and HVAC systems in the new Civic Center has also created a need to clarify the timing of additional architectural charges if necessary. In particular, the question is whether or not additional fees are to be charged for each of the following: a. exploring the feasibility of other designs and materials, b. comparing different systems, and C. revising plans and specs On Friday, March 8, 1 met with Norm Dell. His perception of the contract is that additional charges will not be charged for exploring and comparing research activities. Charges will be necessary if revisions to the plans and specs are made, especially to the plans. Very little time is required if only minor changes to the specs are made. Changes to the drawings are more time consuming. If drawings by the architect's consultants are required, the charges may be similar to those in the past. (dc:0750p) } s MEMORANDUM i CITY OF TIGARD, OREGON TO: HONORABLE MAYOR AND CITY COUNCIL March 12, 1985 FROM: BOB JEAN, CITY ADMINISTRATOR SUBJECT: COUNCIL CALENDAR As per your direction on 3/11/85, staff will set the following: X 3/18 Mon. Cancel Council Meeting 3/20 Wed. Budget Committee 3/25 Mon. Regular Council Meeting Note: 3/26 WCCLS Library Election) 3/27 Wed. Budget Committee 3/28 Thu. Executive Session, Administrator's Performance Review 4/1. Mon. Budget Committee ? 4/3 Wed. Budget Committee 4/9 Mon. Regular Meeting 4/15 Mon. Special Meeting 4/17 Wed. Board & Committee Workshop 4/22 Mon. Regular Meeting 4/29 Mon. Special Meeting (Planning Commission/NPO Workshop) 5/6 Mon. Special Meeting 5/13 Mon. Regular Meeting (Council—Community Relations} 5/15 Wed. Boards and Committees Workshop 5/20 Mon. Special Meeting X 5/27 Mon. Council Regular Meeting — Memorial Day cc: Executive Staff Loreen Wilson Times Oregonian (0758p) CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY / AGENDA OF: March 25 1985 AGENDA ITEM #: DATE SUBMITTED: March 15, 1985 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Community Development Department — Monthly PREPARED BY: Bill Monahan Report — February, 1985 REQUESTED BY: DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY The report of the Community Development Department is attached for your review. 4 ALTERNATIVES CONSIDERED Accept and place on file. SUGGESTED ACTION Accept and place on file. (SIAM:br/1024P) x t MEMORANDUM CITY OF TIGARD, OREGON ( March 13, 1985 TO; Members of the City Council FROM: William A. Monahan, Director of Community Development SUBJECT: Monthly Report - February, 1985 Attached please find the Monthly Report for February, 1985, prepared by the Department rf Community Development. Elements of the report are: 1. Annexation Report 2. Building Division Report 3. Code Enforcement Report 4. Economic Development Minutes 5. Engineering Division Report 6. Planning Decisions 7. Public Works Report Building activity was very strong in February, as revenues and valuation excoeded February of 1984. The high level of building activity has resulted in an increase in the amount of time which it takes to process a permit and check a plan. The result is a decrease in the amount of time available for codes enforcement. Beginning this month, the Building comparisons will have two parts - 1) a comparison with the same month in the prior year, and 2) a cumulative comparison. activity for February of 1984 and 1985: Following is a comparison of building February, 1984 Februar1985 15 18 Single Family Permits 0 2 Multi-Family Permits (total units) 1 1 Commercial Permits $ 6,078.00 $ 8,010.00 Building Permit Fees $ 3,424.11 $ 4,610.31 Plan Check Fees $ 3,637 20 $ 9,092.78 Plumbing Permits $ 648.00 $ 594.00 Mechanical Permits $ 85.00 $ 60.00 Sign Permits $1,187,979.00 $ 1,776,046.00 Valuation Through the first two months of the year, activity compares to 1984 as follows: Jan.-Feb. , 1984 Jan.-Feb. , 1985 34 29 Single Family Permits total units) 0 330 Multi-Family Permits ( 4 1 Commercial Permits $ 15,020 50 $ 40,502.00 Building Permit Fees $ 7,134.22 $ 8,787.38 Plan Check Fees $ 6,159.70 $ 11,317.90 Plumbing Permits $ 1,070.00 $ 1,380.00 Mechanical Permits $ 195.00 $ 115.00 Sign Permits $2,980,799.00 $12,054,808 .00 Valuation Memo to City Council March 13, 1985 Page 2 Economic Development Committee — The Economic Development Committee met once in the month and voted to review the status of the Central Business District. The Committee will invite property owners to provide input so that it may determine if changes are needed to the zoning, development standards, off—street parking, public facilities, etc. Costs associated with the Committee in February were $5.34. Publ_,� Works — Public Works data related to vehicle use and fuel use for February is attached. (WAM:brl1024P) l TIGARD ECONOMIC DEVELOPMENT COMMITTEE Minutes - February 19, 1985 7:30 A.M. - Pioneer Pies Restaurant MEMBERS PRESENT: Bruce Clark, Chairman Jim Corliss Tony Orlandini MEMBERS ABSENT: Pat Kennedy John Cook Greg Newton Amo Oe Bernardis STAFF/GUESTS: Bill Monahan Randy Clarno Iry Larson Geraldine Ball Jeanne Caswell. Tigard Chamber Chairman Clark called the meeting to order at 7:35 A.H. A quorum was not present. Minutes of the January 19, 1985 meeting were reviewed and approved as submitted with one correction. Bruce initiated a discussion on the need to designate specific activities for the Committee to be engaged in during 1985. Amo had suggested that the Committee choose a project which it can accomplish during the year. Bill ran (f through the progress of the Committee to date in addressing the work program of the action plan. Bruce suggested that staff bring resource information, such as land use maps, zoning maps, etc. to the Committee so that the Conimittee may become more familiar .with the needs of the target areas, The Committee may wish to determine what in the community' s opinion can and should occur in terms of economic development. Tony suggested that the Committee may wish to contact major property owners to find out what they intend to do with their land; do they have interest in working with the Committee, and what can the Committee do to help. The resource leads may be able to assist in contacting property owners. The Committee than discussed the four target areas and the resources which are available to properly evaluate them. After much discussion, the Committee chose to concentrate initially on the central business district. The reasons for the selection were the existence of an urban renewal plan adopted three years ago (since repealed by the voters), and interest expressed by property owners to review the zoning and land use designations in the area. Other reasons for the selections are: Good background data exists, several resource leads have been identified in the area, and the area needs some attention as positive changes are not taking place. At the next meeting, Bill will present the central business plan so that the Committee can evaluate whether the plan conforms with the Committee's ideas about economic development. At a follow-up meeting, the Committee will invite property owners to give their input. TIGARD ECONOMIC DEVELOPMENT COMMITTEE MINUTES - February, 19, 1985 - Page I t i • + ervisor, then discussed the the City' s Randy Clarno, Engineering Division SuP which will maintain land plan to develop a geographic information system- City' s m leted shortly which will allow the City Randy to information which is now difficult to access for developer s•ry datee. CRandy master Computer plan will be co P for purchase or lease with t areae to testethe system. choose a systemrefer to utilize a Pilo indicated that he would p potential lottery Jeanne Caswell discussed Gov. Atiyeh' s proposal to use revenues. His proposal would dedicate 1% of the wouldunds to C be develohped which would Commerce raven lace by January for economic development purposes. P essful rant applicants. It could ra in place with distributed ta�SuscCommittee could put together a cooperative app 1, 1986. Ti9 the Chamber'• resent applications. 198a list of commercial and There were no developer Bill gave an overview of the P development activities and discussed the final industrial projects.of the Committee wi1985. at ll be held on Tuesday, March 2b. The next meeting will be one week later than usual. 7:30 A.M. at Pioneer Pies. The meeting (WAM:br11035P) February 19, 1985 Page 2 TIGARD ECONOMIC DEVELOPMENT COp1MITTE£ MINUTES - - � t MEMORANDUM CITY OF TIGARD, OREGON T0: City Council March 14, 1985 FROM: Elizabeth A. Newton, Associate Planner SUBJECT: Annexation Activity for February, 1985 The Planning Department received a request from Dr. Gene Davis to annex approximately 18 acres into the City. The property is located north of Hwy. 217, east of S.W. 95th, and south of S.W. Oak. The Planning Commission was scheduled to hear the request on March 5, 1985. The Van Camp annexation request was approved on February 7 1985 by the Boundary Commission. That annexation involved 3.18 acres and is located north of S.W. Bull Mountain Road and S.W. 126th. In addition, the Planning Department contacted the owners of the Tigard Times Building regarding annexation and has received a phone call to assist in filling out the necessary paperwork. (EAN:br/1098P) �`a MEMORANDUM CITY OF TIGARD TO: William A. Monahan, Director of Community Development Frank A. Currie, Deputy Director FROM: Randy Clarno, Engineering Services Manager ��j� DATE: March 14, 1985 SUBJECT: Engineering Monthly Report for February, 1985 Personnel Time Spent in Area February I. Planning and Development Activities A. Development Application Review 12% for Engineering Standards (including pre—application meetings). B. Public Improvement Permits (plan 25% check, construction inspection, Processing legal forms and project administration. C. Citizen assistance and other 8% agency assistance. D. Special Project Activity 18% 1. Field Control Network and computer aided Base Mapping 2. Development Services Policies 1% E. Other Activities 1. Planning, Building, and Operations Support 13% 2. Administration (including Civic Center 9% Work) 3. Vacations, sick leave, holidays, etc... 14% February Year To Date F. Project Fees Collected '1. Operations Service Fees a. Streetlight Fees $ 725.76 $6,410.68 b. Sign Fees 120.00 $1,075.15 TOTAL 845.76 7,485.83 2. Engineering Service Fees a. Street and Sewer Permit Fees $6,807.58 $ 32,533.97 (0840P/br) s 1 MEMORANDUM l T0: CITY COUNCIL � FROM: PLANNING AND DEVELOPMENT DEPARTMENT DATE: March 11, 1985 SUBJECT: Monthly Report for month of February - Building Division 1 February's building activities include permits for 2 Signs, 18 Single Family Residential, 1 Multi-Family permit, (total of 2 units), 4 Residential alter/repair, 1 Commercial permit, 8 Commercial alter/repair, and 1 Site Work for a total valuation of $1,776,046.00. 1 Fees for 33 permits $12,620.00 Fees for 2 signs 60.00 Plumbing Acitivity - 44 9,092.78 { Mechanical Activity - 25 594.00 GES TOTAL. . . . . . .$ $22,367.09 Seeger Connections - 336 $62,530.00 Sewer Inspections - 39 $ 1,680.00 (BS/0076P) r h O S 0 0 0 S S � S S Q S O S O S O S O S O S O S 0 S O O O S O S O ¢ O 0 0 0 t u? 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N ¢ Ocv �[+ + w •�m ,+ �1? �2� �+ a�[? wL? i1? i[? 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L .+ O A L) f6 U H O O vt to r a a 0 a a a O E 14 �+ a f6 to 0 J .A 0 U rtf Q. ..w ..+ '-+ .-+ L r+ •+ P4 a L O r-4 .,0 •,a E r+ U .+ L f6 C •C � ' e to an -C ti0 d = L L S r+ O "� r+ '+ .-+ d 2 M pL L T ra C W S E a O Ird 41p Oo 1-4 QpH a a U n 0: Oyu $ cn crrxm e O € x3 � t6 a,M! 0 4J 4J Ci a -- L r-+ a •+ +J + ++ •+•f + •r+ m \ ~ E e e ¢ E E 4J T T T fn •. y tE� W C C r+ E L r+ �e Q 0e 4J m C L > > tri 00 0* F0— t,0 -4 rd Id fa t� � h lf ►> y3S � 3Ocx 3c* U W W S (Y t t [ 2 ' { � \ @ � \ { § { w { \ � < I / $ { � j ( 2 \ ? { 2 ` E 0 { @ e t ! � / 3 { � _ { � $ I r, (nu { 2 e $ 7 . { \ \ \ CL | ! � { | | |� � � � . 2 cr ~ \ < � f � � \ k -C cc . CODE ENFORCEMENT �~ FEBRUARY 1985 BRAD ROAST FEBRUARY 2, 1985 Hazard Zoning Violation FEBRUARY 22, 1985 Zoning violation 6 Nuisance Sign Code FEBRUARY 26, 1985 Zoning violation, Nuisance (BR:bs/1027P) -5: f :t T t• , C' CODE ENFORCEMENT FEBRUARY 1985 ED WALDEN February Code Enforcement Report will be included with the March Report. (ETW:bs/1027R) PUBLIC WORKS OPERATIONS FUEL USED DATE: March 1 , 1985 Gallons Monthly Using Dept. Gallons X yr-to-date $ Amount Account Number P41WW 126 . 6 059 2 , 12 2 .8 10-21200-611 PWST 199 .9 1093 2 ,041 . 3 10-21.300-611 PWSS 33 .2 015. 268 .8 10-21500-611 PWP 103. i 048 880 .2 10-21400-611 ADM 14 . 7 007 296. 1 10-32000-611 ENG. 291 . 6 136 867 .9 10_ 2400-611 BLDG 65 .9 033 690 .4 10-7-2200-611 - - PD 1 , 183. 6 550 9 ,865 .0 10-11200-611 PD 120.8 056 963. 1 10-11300-611 P.W. Admin. .8 000 18.6 10-21100-611 Fin. b Serv. 6 ,5 00 46 . 6 10-12100-611 Municipal Ct .5 000 5 . 7 10-13000-611 Plan. & Dev. 1.0 000 4 .4 10-22300-611 Mayor & Coun. 3.4 002 10. 6 10-31000-611 TOTAL 2 , 151 .6 18,081 .5 CC: Frank Currie, GALLONS IN 2 1_4 3 5 . Jerry McNurlin Capt. Jennings GALLONS OUT: 2 151 . 6 Cpl. Meyers Cindy Cranston. NET: l I PUBLIC WORKS OPERATIONS Date. 3/8/85 maintenance Report February/ 1985 YEAR TO DATE CURRENT t40NT11 (Feb Pao PD TOTAL Pyo PD TOTAL Oil 11 .08 2Q.5C 31 .58 Tires 2 36 .OC 236 .00 261 .0 1 699 . 84 1 960. 92 macint. Labor Haint. Parts 236 . 92 46 . 84 283. 76 803.20 322 .52 1 , 125 . 72 Repair Labor Repair Parts 452 . 18 279 . 8 731 .99 7 926 . 74 2 ,824 .59 10 751 . 33 Outside Repair 8.0 8 .00 1 , 174 . 73 636 .05 1 810 . 78 FUEL 615 . 22 1 ,939. 74 2 ,554 .94 8, 186.57 12 ,669 . 17 209855 . 74 TOTAL1 ,323. 4 2 ,522 .8 3,846.27 18 ,817 .57 18,330. 38 37, 147 .95 CC: Frank Currie Jerry HcNurlin Lt. Wheeler Clapt . Jennings Y l - t MONTHLY REPORT C1 OF TIGA p� WASHINGTON COUNTY.OREGON r DATE• 3/8!85 FOR MONTH OF: Feb ruarv/ UQ85 I OPERATIONS OFFICE: 1 WASTE WATER: 2. 1.2 38.0 hrs T. V. Inspection (plus 80.0 hrs Community 25 .0 hrs Sanitary Sewer Clean Service labor) 2 .0 hrs Storm Drain Clean. 8 .0 hrs Smoke Test 22 .0 hrs Catch Basin 2 .0 hrs Flooding 20.0 hrs Ditching GREEN THUMB LABOR STREETS 2.1.3 41 . 5 hrs Street Cleaning 8 .0 hrs Patching 43.5 hrs Patching 17.0 hrs Painting St-marking 115 . 0 hrs Sign Maintenance 36.0 hrs Brushing Limbing 4„ 29 .0 hrs Grading Rocking 18 .5 hrs Sanding PARKS 2.1.4 73.5 hrs Irrigation Maint . $ .0 hrs Irrigation Maint. 13. 5 urs Ballfield Maint . 120. 0 hrs Landscaping 46.0 hrs Bi.asMaint . Landscaping 11 .0 hrs Community Service labor SUPPORT SERVICES 2.1.5 22. 75 hrs P.M. on Equipment 4 .0 hrs Community Service labor 193. 25 hrs Scheduled Repairs 2 .•5 hrs Unscheduled Repairs 3.5 hrs Tire Service 51. 5 hrs Fabrication 33.5 hrs General Support i 12755 S.W.ASH P.O.BOX 23397 TIGARD.OREGON 97223 PH:639.4171 O O J n O O « 1 O W N O i .O �"1 v P ✓� .DI 1 O.I 1 N N O r p 1 n P1 I O O N r` .J N ✓� ^ I a 1 ✓. 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O h V P « f0 N O P n O O J P n O wt N f0 7 • P O O N N 1 1 N W M J v1 m L i+ s Y •� .I Y Y Y M Y Y Y ./ Y T Z p m o 0 o n i a w n a �w •w s tS o a Y • • • • •Y • s • e •e s = e • • _ Q M M w y • �O V• �• Y Y Y e Y Y Y Y y tl Y > ► ► Y ti • N►M ► M• e a. ► .. > .� > e 0Ile " ..• • • • w.• .. Y •A ..�a •K • • • •1.s a I•N e t>e • • O •d 1 !9 1 A .^ 6 A V A Y A V A Y A C �•O 6 A Y A w Y A M A Y A Y u A Y A Y ►V < .y D 7 .. ... n r w v w O � a r r r • w v t co 1�1 n i co n N Y M 0. S Y O Ri Y Y • O 6 0 Y i r • Y O 1"1 .6 M • Yl O. u b C O 1 � I i x.a u i O • • V W T K r i lW,l 7 N 0 W z L o M � ° I 2 L u t1 M c0� W �• � r M B N �; � V1 J x k L Cf Oo N O. 4 >V L S e�1 P P. s O N N 4+ S o. Y h N M N 1i Y V J .O G Y O ^ O O 4 J 67 N W O b Y a N N r Y O t+1 co N d.v • Y1 P1 Pi .a t CO y 1 1 1 N V 1 � • 1 1 1 Y.iJ m a A • r w o u • o y s � • r1 r s r w e Y •M •al � < y iM1' N V u Y Y M • C s i r � •.. • f N �.Y ly Y 09 • •w •v ■. 7r � •v W r • • b •� •� ~ •: •~ • L ~ A Yi •N M• YaY� u • r �• /• � L1�M NN M< •.wZ �w •V <U OV r... P / W w a w s w •. n 0 0 0 0 0 0 o C {` w A v 1 0 0 MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and City Council March 20, 1985 FROM: Jerri L. Widner, Finance Director SUBJECT: DEPARTMENTAL ACTIVITY SUMMARY — JANUARY & FEBRUARY, 1985 ........... The Finance Department during the months of January and February were working on the budget preparation and routine items as well. During the month of February, the City received 5,337 phone calls and 1,957 walk—ins. Purchase orders processed were 49 in January and 40 in February. The purchasing manual has been revised. As a result of canvassing gasoline dealers, the City will now purchase gasoline from Stein Oil co. for .91250 per gallon as compared to $1.119 paid to Don Thomas Petroleum. There have been six worker 's compensation claims filed since December, one from Public Works and 5 from the Police. Labor negotiations have taken up a lot of time in both January and February. The beginning of this month has been hectic, due to the resignation of Cindy Cranston, our accounts payable/payroll/fixed assets/general ledger clerk and due to the illness of Loreen Wilson. We have been keeping in contact with Loreen and hope to see her return to work by the end of the month. (0838F) • t TI %® MBRARY PPUU 1�Phone 639-9511 12568 SW Main-Tigard, Or.97223 MONTHLY REPORT February 1985 s s TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN 4- LSCA Grant: The Tigard Library has received word that an application for funds to buy furniture and equipment under the Library Services and Construction Act (LSCA) Title II program is "least 'likely to be competitive" because "the new structure at 11,400 sq. ft. is not going to be large enough to meet the needs of even the current population of the service area (27,000) ." Under discussion is the question of whether we should change our application completely and apply for funds to meet the square footage requirements. k; 3 i. WCCLS: The County Commissioners voted to place a $2.2 million two-year levy on the March 26 ballot. This action does not address the added costs for county administrative charges and the telecommunication costs for the computer. The Finance Committee (Tigard Librarian is Chairman) is formulating a set of prin- ciples to apply in trying to adjust for the added costs, the shortage in re- imbursement funds and increased costs associated with the computer project. A report will be made to the professional board on March 14. , Volunteers: Twenty-three volunteers gave a total of 238.5 hours service; daily average, 10.8 hours. Staff time required 8.5 hours. Five community service assignes work 62.25 hours; daily average 2.8 hours. Staff time required 3.25 hours. Library Board members gave a total of 8.5 hours. Youth Services: Valentine's Day preschool storytime was conducted by volunteer Marj Blakely on February 13. Marj Blakely also donated home sewn "storytime pillows" brightly decorated with Richard Scarry pictures and these have added color to the room and to storytime. Tigard Coop Preschool toured with 22 children in February. St. Valentine's Day book banners and valentines were made by 17 children for the February 9 crafts program. Mrs. Gail Maron's 5th grade students from Metzger School submitted two book banners in the class competition for a Valentine's Day Book Banner and won a $10 gift certificate from B. Dalton's. Two classes in Early Childhood Education from Tigard High School came to the library for storytelling workshops given by Mrs. Miller. Work Indicators: February 1985 February 1984 Adult Materials 6092 6763 Juvenile Materials 2641 3155 TOTAL 8733 9918 Days of Service 20 21 Average Daily Circulation 437 472 Increase/Decrease Circ Daily -72 -7% Reference/Reader's Advisory 365 426 Storytime 47 73 Special Children's Programs 127 0 Materials Added 644 181 Materials Withdrawn 0 347 i Borrowers: New/Renewal 190/130=320 217/146=363 t t , POLICE DEPAR04ENT MONTHLY REPORT 4 F February, 1985 TO: City Administrator/City Council FROM: Chief of Police { 's s I. Personnel Te department continues to be down one from full strength this month, (28) with the vacancy still being in the Patrol Division. The average daily department strength this month was 17.3 as compared to 17.3 for February, 1984. By division, the breakdown is as follows: Administration 1.8; Support Services 3.9; Patrol 8.3; Traffic 1.3 and z, Investigation 2.0. i II. The department responded to 570 non-criminal calls for service in contrast to 590 calls in February, 1984; total for the year is 1,222 as compared to 1,202 during this same time period last year. i Patrol Division's obligated time was 1,961.0 hours vs. 330.5 non- obligated hours. III. There were 116 Part I crimes reported this month as ccirpared to 64 r reported in February last year. Of the Part I crimes reported, 39 were �..__ cleared, or 33.6%. Inst year, 20 Part I crimes were cleared, or 31.2%. } The department responded to 64 Part II crimes and 35 were cleared, or 54,7%. Last year, there were 63 Part II crimes, and 36 were cleared, or x 57,1%. There were 64 persons charged this month as compared to 38 for this same time period last year. The crime rate increased 41.7% this month compare to February, 1984. The Investigative Division worked 35 active cases this month, and cleared 14, or 54.3% of their active cases. , Tire reported property loss was $246,032, and $27,711 was recovered, or 11.3% IV. Traffic Patrol Division responded to 25 accidents, of that number 4 were injury. There were 473 citations issued, as compared to 448 for this same time period last year. In addition, 369 warnings were given. The enforcement index this month was 71.75. V. Police Reserves The Reserve Unit worked 188 hours this month assisting the department policing the conuunity; the majority of this time was spent out in the € com?mani.ty on patrol and assisting citizens. See attached monthly report from the Reserves for a ccn-plete breakdown of their activities. E a E 1 VI. Special Assignments A. K-9 Recap (see attached report) B. Motorcycle Program (see attached report) C. Alarms and permit Recap (see attached report) VII. Training A. CPR Classes A CPR class was given by Cpl. Killion on 2-19-85 at the GSI Training Center. 8 students plus 1 instructor spent 54 man hours participating in this training. A second CPR class was given by Cpl. Myers and Lt. feeler on 2-26-85 at the Gil Training Center. 13 students plus 2 instructors spent 90 man hours participating in this training. Res fully, R.B. Chief of Police 7 j d ' m Q C �C� Cly 4p�TJ �3 y cn '100 tijm > Y -r -zl r z —+ p n �S °° c i z Swig Ln �9Tj�Ol H L w m P �11?O Un ollo rn T IS��T o COUNT to O/spNLn TC� Ce Ln Ln GO rn ao in �E ,4T/0, Ln nz ING N N W Z144Y a% In q°h,11�,/STn9 w W T/olv S,oFc/qC 4? Lnp� W ,� ch. In In r/ f � V c � A. co -j co N TOr �n tig1's . . i - 11�1�11111 1111111 I�11�111�� 1111 1111�111111�111�11 vv�C��,�� o, � ��.� v��i��i va�� =��i�n� ��i oo��e��a� K-9 MONTHLY REPORT February, 1985 The K-9 Team operated at full strength during the month of February, 1985 with all 3 K-9's on lines Buck, Joey and Major. During the month of February there were 16 calls for K-9 service; of the 16 calls, there were 6 building searches conducted; 5 track calls; 5 area checks and no bomb searches made. During the searches and tracks, there were 3 successes whereby evidence was found as a result of the search or track, and in 4 of the cases, there were 4 suspects located and arrested. The total time spent on the above calls was 4.33 hours. The total training time of all three K-9 handlers was 38.0 hours. There was 12 outside agency call for our K-9 Units, which includes Lake Oswego Police Department and the Washington County Sheriff's Office. Lt. Robert J. Wt-ieeler Patrol Division Commander MOTORCYCLE TRAFFIC UNIT REPORT February, 1985 During the month of February, 1985, there were 25 traffic accidents; 4 injury, 21 non-injury. This is a decrease over February, 1984, which had 26 total accidents, 8 of which were injury and 18 non-injury. Of the 25 accidents this month, 13 were investigated by the Traffic Unit. Enforcement index this month is 71.75 ccnpared to 36.37 for the same period last year. Traffic Unit issued 135 hazardous, 88 non-hazardous, for a total of 223 citations. Lt. Robert J. Wheeler Patrol Division Ccsnmander ALARMS AND PERMIT RE-CAP Month of FEBRUARY, 1985 (January 1 - February 28, 1985) THIS SAME MONTH TOTAL TOTAL MONTH LAST YEAR CHANGE THIS YEAR LAST YEAR CHANGE TOTAL ALARMS.. ..... 41 36 + 13% 104 75 + 38% a. False....... 39 35 + 11% 99 72 + 373 b. Honafide. ... 2 1 100% 5 3 + 663 Permits Issued.... 9 8 + 123 15 12 + 25$ Permits Renewed... 3 8 - 623 24 13 + 843 Permit Fees... .... $130 $215 - 393 $515 330 + 56% Permits Revoked... 1 1 3 1 - 66% 3 4 - 253 Revoked Fees.. .... $60 $260 - 76% $60 460 - 86$ Permits....... February 85 / February 84 .. 313 277 + 133 increase MONTHLY SUMMARY STATEMENT: Please note an increase of 133 in permit systems, and only an 113 increase in false alazms for the =nth. Also, a reduction of 663 in permit revocations is significant in that users are being - moi:e cautious ui.th their systems. ,tea POLICE DEPARTMENT CONSOLIDATED MONTHLY REPORT FOR MONTH OF FEBRUARY 19 8 DISTRIBUTION OF PERSONNEL AVERAGE NUMERICAL STRENGTH DAILY ABSENCE AVEP.AGE EFFECTIVE STRENGTH End of Same This 1 Same This Last Same this Month Month Month Month Month Month Month Last Last Last Year Year Year TOTAL PERSONNEL 28 29 10.7 11.7 17.3 18.0 17.3 CHIEF'S OFFICE 3 3 1.2 1.0 1.8 2.0 2.0 SERVICES DIVIS. 1 7 . 7 3.1 2.6 3.9 4.4 4.4 PATROL DIVISION 13 14 4.7 6.4 8.3 8.2 7.6 TRAFFIC DIVIS. 2 2 .7 .7 1.3 1..4 1.3 INVEST. SECTION 3 3 1.0 1.1 2.0 1.9 1.9 FORCE ONE 13 14 4.9 6.0 8.1 8.6 8.0 F TWO g 8 2.9 3.0 5.1 5.3 5.0 FORCE THREE 7 7 2.9 2.7 4.1 4i1 4.3 CHANGES IN PERSONNEL DAILY AVERAGE PATROL STRENGTH 1. Present for duty end of last month 28 This Same Month Month Last Year 2. Recruited during month 0 � 1. Total number field 3. Reinstatedduring month officers 15 16 Total to account for 28 -~- 2. Less Agents Assig- 0 0 k. Separations from the service; ned to Investigat. n (a) Voluntary resignation 0 3. Average daily abs- (b) of field off- icers owing to. (c) Resigned with charges pending 0 (a) Vacation, susp- 0 ension, days off, (d) Dropped during probation comp. time, etc. 4.9 5.4 (e) Dismissed for cause 0 (b) Sick S Injured .1 .2 (f) Killed in line of duty 0 (c) Schools, etc. .4 1.5 Total average daily (g) Deceased 0 absences 5.4 7.1 Total separations �_ 4. Available for duty 9.6 8.9 5.(, sent for duty at end of month 28 t TIGARD POLICE DEPARTMENT Monthly Report I. Calls for Service: This Month 11248 Year to Date 2,585 i A. Obligated Time 1,961.0 B. Non-Obligated Time 330.5 j II. PART I_CRIMES No. Cleared Arrests A. Homicide B. Rape 1 C. Robbery 3 1 D. Assault 2 1 _ E. Burglary 32 _ _ 8 F. Larceny 74 29 31 - G. Auto The f t 4 -H. Arson t TOTALS 116 39 34 III. PART II TOTALS 64 35 30 TOTAL - Part' I and II 180 74 64 IV. TOTAL PERSONS CHARGED: 64 a. Adult Male 27 c. Juvenile Male 18 b. Adult Female 11 d. Juvenile Female V. WARRANTS SERVED 11 VI. TOTAL PROPERTY LOSS $ 246,032 TOTAL PROPERTY RECOVERED S 27,711 VII. TRAFFIC a. Accidents Investigated 25 Injury Accidents 4 Fatal 0 b. Citations: VBR (Speeding) 156 Yield Right of Way 13 ~� Following too Close 2 Red Light 40 Stop Sign 12 Improper Turn 17 Reckless Driving Careless Driving__8. Driving Under the Influence 1 Driving While Suspended 16 Other Hazardous 33 Non-Hazardous 186 Total Hazardous 287 C. Enforcement Index 71.75 d. Traffic Enforcement Totals Citations: This Month This Year 473 Year to Date 923 This Month Last Year�Last Year to Date WarniZs-. This Month This Year 369 Year to Date 778 This Month Last Year 409 Last Year to Date 737 NOTE: * - Part I Crimes (Major Crimes) Clearance Rate 33.6% a Part II Crimes (Minor Crimes) Clearance Rate a CITY OF TIGARD, OREGON +. COUNCIL AGENDA ITEM SUMMARY AGENDA OF: 3/25/85 AGENDA ITEM 0: DATE SUBMITTED: 3/19/85 PREVIOUS ACTION: Prior Council Approval ISSUE/AGENDA TITLE: OLCC License Renewal PREPARED BY: REQUESTED BY: R. B. Adams DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY ELMER'S PANCAKE & STEAK HOUSE 14055 SW PACIFIC HIGHWAY TIGARD OR 97223 Y l i ALTERNATIVES CONSIDERED SUGGESTED ACTION Recommend Council approve as submitted. C CITY OF TIGARD, OKEGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: March 25, 1985 AGENDA ITEM N: DATE SUBMITTED: March 15, 1985 PREVIOUS ACTION• Prior license ISSUEAGENDA TITLE: OLCC application approval License Renewal PREPARED BY. R.B. Adams, Chief of Police REQUESTED BY: Owner DEPARTMENT HEAD OK: � �� CITY ADMINISTRATOR: INFORMATION SUMMARY ROYAL GA'T'E RESTA[JRAW - DA Renewal 11445 SW Pacific Hwy. , -Tigard ALTERNATIVES CONSIDERED SUGGESTED ACTION ReccmPznd approval of license application and forward to OLCC. o i i i MEMORANDUM CITY OF TIGARD, OREGON 4 �p 1 9 �yy i TO; Chief Adams, Police DepartmentMarch 12, 1985 K -^� FROM: Penny Liebertz, Finance Department SUBJECT: OLCC Liquor License Renewal Application i ti Please review the attached 01-CC Liquor License Renewal Application and have recommendation to us as soon as possible sea it can be included in the packet � for the Monday, March 18th Council Meeting. Thanks. t z DA ROYAL GATE RESTAURANT — Same Restaurant - New Ownership 11445 SW PACIFIC HIGHWAY TIGARD OR 97223 (PL:2559A) a t A S Y E E t E l � . _ �' �� .�,1�;- tea /� �_ �:�.� �� _.__. . . ��;:: v:::.y OREGON LIQUOR CONTROL COMMISSION // '.O.BOX 22237 P 1965-6t)Oh,L-AND,OREGON 97222 LICENSE RENEWAL CLASS APPLICATION SYMBOL CLASSIFICATION LICENSE LIC. COUNTY £Np, F££ DATE DIST.AREA PBC CITY DISTRICT OPLRIN ISSUED CD OA DISPENSER -CLASS- A 56 2-212 ; CORRECT ANY NAME OR ADDRESS ERROR , t kC i�bA 01 10 2 S5 A 11 DA-0396 I2 �vtI—h5lh LIU EIdDORSERSENT JL R;)YAL- -GAT E- THE COMMON COUNCIL OR COUNTY COURT 01 L1445 Sw. .PACIFIC.'H.WY of TIGARb V.R - 41223 RECOMMENDS THAT THIS LICENSE SE t GRANTED n REFUSED❑ DATE OF ENDORSEMENT BY SIGNATURE OF OFFICIAL TITLE .ENEWAL INSTRUCTIONS..... 1. YOUk LIQUOR LICENSE LXPIRES +03-3I—ti5. YOU PitJST PAY LATE FILING FEE COMPLETE APPLICATION IS NOT RECEIVER BY OLCC ON CR 8EFJRE 0:$-11-8 . tF THIS 2. C'JMPLI=Tt THIS FO#t#{ FuR k 1=IyEt�AL GeiII,Y� 5 YOUR NEIi LICENSE ,� If THEkt SILL BE ANY CHANGES. NECESSARY s *IMMEDIATELY* SANDCONTACT PLC LIL"VISION OR A LICEINSE (vVESTIGATCR , FOR PtiC,PER I+vSTRUCTtONS AND APPLICATIONS. 3. COMPLETE ITEMS 'Lv 2v 3v S„by 7 C 8 ON THE REVERSE. *� 06TAIN 1ENCORSEMENT FKOM YOUR LOCAL CITY COUNCIL Ck %CUl4TY CGhMI55ItJN. 5y EVERY PERSON NAMED ON THE fkCE OF THIS REAEIekL THE CASE QF A CORPORATION THE SIGNATURE OF k CCIRFCRATEtitisr G,:FFICLFN THE PIS Ik,jj RED IN �•` RETURN THE COIAPLETE APPLICATION TO OLCC WITH THE C ;SiH; �E LICENSE IE4. r (OVER) CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: 3/ZS S AGENDA ITEM #F: DATE SUBMITTED: - ��/" yS PREVIOUS ACTION: ISSUE/AGENDA TITLE: 12z e e REQUESTED BY: DEPARTMENT HEAD OK:I/ y ��[ CITY ADMINISTRATOR: ��.��raa.�:��a......��_��.::��.��.�.-.��'��. ��._.__a_.__�._a.___a •-�.raaa a�aa�'�-^...a. INFORMATION SUMMARY i aaaacaaaae�aaaaaaa¢aa=avz-.xaa=aoaa-,_=a=aaooa.-ooaaa^==aa?s=_aac=aaeaaaa:a=caaaecsamn ALTERNATIVES CONSIDERED SUGGESTED ACTION S��L � 17 MEMORANDUM CITY OF TIGARD, OREGON March 19, 1985 Chief Adams, Police Department FROM: Fenny Liebertz, Finance/Support Services (p SUBJECT: OLCC Liquor License Renewal Application WEDNESDAY NOON, March 20th so packet for the March 25th Council Meeting. If it Please review and rush recommendation to us y in the we may include it in the Pa Bob Jean has said it cannot 90 doesn't .reach us by Noon tom°rut will have to be put off until the April packet for'the March 25th Meeting, duplicate from 8th Meeting. Elmer's will have to pay a Iathad etotobtOaCn adup because they are past the deadline. They lost the original,sh it. Thanks. OLCC and apologized for asking us to ru R E.P. "OLDING COMPANY, INC. ELMER'S PANCAKE 6 STEAK ROUSE 14055 SW PACIFIC HIGHWAY TIGARD OR 97223 4 (PL-2593A) u CITYOFTIGARD Date -,12755 S.W.ASH t P.O.SOX 243397 )L°.t-- j a' C TIGARD,OR 97223- :� Name Address t E LotBlock/Map Subdivision/Address Permit ff's Bldg. Plumb Cash Check i Sewer Other Other Rec.Ry k i Acct. No. _ Description Amount 10-432 Building Permit Fees _ 10.431-600 Plumbing Permit Fees i 10-431-601 Mechanical Permit Fees _ 10-230-501 S'.ate Bldg.Tax 10.433 Plans Check Fee 10.435 Other Licenses & Permits fj 0 30-443 Sewer Connection 30.444 Sewer ins ection 24.446 _ Street Sxst. Dev.Charge 25-449-610 Parks I Syst. Dev.Charge 25-449-620_ Parks 11 Syst. Dev.Charge TI-45(T� Storm Drainage Syst. Dev. Charge 130 Business Tax ,,,•434 Alarm Permit 10-227 Bail _ 10455- . Fines-TrafficiMisd/Parking 10230 CPTATraffic/Misd/Vic. Asst. 10.456 indigent Defense 30.446-401 Sewer Service/USA 30-446.402 Sewer Service/City 31.447 Storm Drainage 40.475 Bancroft Prin. Pymt. 40.471 Bancroft Int. mt. 10.431 Other Charges for Services TOTAL t(}r YDEPT. jf; MEMORANDUM CITY OF TIGARD, OREGON TO: Chief Adams, Police Department March 19, 1985 FROM: Penny Liebertz, Finance/Support Services SUBJECT: OLCC Liquor License Renewal Application Please review and rush recommendation to us by WEDNESDAY NOON, Larch 20th so we may include it in the packet for the March 25th Council Meeting. If it doesn't reach us by Noon tomorrow, Bob Jean has said it cannot go in the packet for the March 25th Meeting, but will have to be put off until the April 8th Meeting. Elmer's will have to pay a late fee to OLCC because they are past the deadline. They lost the original, had to obtain a duplicate from OLCC and apologized for asking us to rush it. 'Thanks. R E.P. HOLDING COMPANY, INC. ELMER'S PANCAKE & STEAK HOUSE 14055 SW PACIFIC HIGHWAY TIGARD OR 97223 (PL:2593A) l OREGON LIQUOR CONTROL COMMISSION PO BOX 22297 PORTLAND, OREGON 97222 P� LICENSE RENEWAL APPLICATION DUPLICATE SYMBOL CLASSIFICATION LIC. FEE DIST AREA PBC CNTY ENF DPLRIN CD R Restaurant 200.00 2 3445 R13351A C PREMISES ADDRESS: MAILING ADDRESS: E.P. Holding Company, Inc. ELMER'S PANCAKE & STEAK HOUSE 14055 SW Pacific Hwy Tigard, Oregon 97223 RENEWAL INSTRUCTIONS: YOU MUST PAY A LATE FILING FEE IF THIS 1. YOUR LIQUOR LICENSE EXPIRES 3-11-85 ` COMPLETED APPLICATION IS NOT RECEIVED BY THE OLCC ON OR BEFORE YOUR 2. COMPLETE THIS FORM FORNLY. IF OLCC LICENSEE DIVISION ORE WILL BE YA LICENSENINVESTIGATOR FOR NEW LICENSE, IMMEDIATFLX CONTACT PROPER INSTRUCTIONS AND APPLICATION. OBTAIN ENDORSEMENT FROM YOUR LOCAL CITY COUNCIL OR COUNTY COMMISSION. EVERY PERSON NAMED ON THE FACE OF THE RENEWAL APPLICATION MUST SIGN THE APPLICATION. IN THE CASE OF A CORPORATION, THE SIGNATURE OF A CORPORATE OFFICER IS REQUIRED. i 5. PLEASE COMPLETE ALL QUESTIONS ON THE REVERSE OF THIS APPLICATION. (. RETURN THE COMPLETE APPLICATION TO OLCC WITH THE CORRECT LICENSE FEE. E N D O R S E M E N T THE COMMRECOMMENDS THAT ON COUNCIL THIS LICENSE BE GRANTED_.___ REFUSED OR COUNTY COMMISSION OF_,-_________. DATE OF BY ___TITLE - ENDORSEMENT _ SIGNATURE OF OFFICIAL (OVER) R,RMB,DBA,DBB,DBC FORM 84545-515 (10-83) C C.ATE_ Ia PLEASE COMPLETE THE FOLLOWING QUESTIONS: TELEPHONE NUMBER THAT AE TO 0 N OLCC REPRESENTATIVE CAN U(TELEPHONEICLARIFYINGAMY LIST THE TNUMBE, _. — INFORMATION ON THIS APPLICATION S� � INCLUDING OF ANY CRIME* VIOLATION OR INFRACTION OF 2 HAS ANYONE HOLDING A FINANCIAL INTEREST IN THIS PREMISES BEEN CONVICTED • PROBATION* SENTENCING OR BAIL FORFEITURE) i ANY LAW DURING THE PAST YEAR? (DOORaLESS CWASEIMPOSED-MINOR TRAFFIC VIOLATIONS FOR WHICHx FINE OR BAIL FORFEITURE OF $50.0 YES NO_� IF YES' WHO? RESULT i OFFENSI r DATE CITY TE r i N THE ----------- , SIGNED THE APPLICATION? SS 3. WILL ANYONE SHARE IiTDO D10THINCLUDES OF TE £SHAREHOLDERS WHO RECEIVE DIVIDENDS) (IF LICENSED AS A CORPORATION YES NO X IF YES, EXPLAIN: THERE BEEN ANY SIGNIFICANT CHANGES IN OPERATION DURING THE PAST YEAR THAT YOU HAVE 4. HAS THE NOT REPORTED TO THE OLCC (I.E. MENU, REMODELING* HOURS OF OPERATION, ETC.)': YES NO_X,IF YES, EXPLAIN:-------- # E i ) A APPLICANT'S PRINTED NAMEPPL— IC�ANT'S PRINTED NAME APPLICANT'S PRINNAME TED 4� SIGNATU RE 4APPIC�ANTVSRE6 DOB SIGNATURE b DO APPLICANT'S SIGNATURE & DOB APPLICANT S -so -"14 y RNiArDBArDBBrDBC FORM 84545-515 (10-83) C t glip CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: MARCH 25 1985 AGENDA ITEM DATE SUBMITTED: March 19 1985 PREVIOUS ACTION: Approval by City . ISSUE/AGENDA TITLE: BANCROFT FORE— Council for supplemental agreements _ CLOSURE SUPPLEMENTA'- AGREEMENTS PREPARED BY: J. widner DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARI' Attached are three more signed supplemental agreements for properties that were included in the delinquent account list. i t ALTERNATIVES CONSIDERED n/a i SUGGESTED ACTION f a A I recommend City Council approve the supplemental agreements and authorize the F Mayor to sign. (0835F) $t f i E I t 4t k y P A Y M E N T S C H E D U L E ` A G R E E M E N T The Tigard City Council has declared the entire assessment bal asCe2S plus interest on the property described (at timmediately duehe time of eands payable in L500, 12300 SW Knoll Drive, Tigard, Oregon Municipal Code Chapter 13 (Ord. No. 84-55), full as authorized by Tigard into a formal binding payment schedule unless the property owner enters agreement acceptable to the City- The property owner(s) of said assessed property have not made full and ry complete installment payments. The outstanding balance through d by the Tigard 1985 is $4,236.30. In lie Oregon°rRev3.sed eStatutes as h(ORSeChapter 223), the Municipal Code Chapter 13 City of Tigard andMont Kx°��8 Snyder agree to the following payment schedule: The outstanding balance to bring the account current has been paid. Beginning February 15, 1985 pay monthly installments of $42.00. Failure to comply with the payment schedule of this agreement shall be a breach of this agreement. Upon a breach of this agreement, the City shall the property procied with collection by sale of y as provided by Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). Signed and dated this -JS-- day of <___,__, 1985. -ity of Tigard Billing Address: 12300 SW Knoll Drive Tigard, Oregon 97223 (0745F) P A Y M E N T S C H E D U L E A G R E E M E N T The Tigard City Council has declared the entire assessment ba anc1S134CBe s interest on the property described (at the time of assessment), L500, 12185 SW Summer St, Tigard, Oregon, immediately due and payable in full as perryauthorizedownery enters intoipal Code formal Chapter binding payment°. schedule unless the agreement property o acceptable to the City. The property owner(s) of said assessed property have not made complete installment payments since August 15, 1983. The outstanding balance through January 31, 1985 is $3,275.03. In lieu of foreclosure as authorized by the Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223), the City of Tigard and Bradford & Nancy Robbins agree to the following payment schedule: The outstanding balance to bring the account current has been paid. Beginning February 15, 1985 pay monthly installments of $35.00• Failure to comply with the payment schedule of this agreement shall be a breach of this agreement. upssle o theproperty this agree agrm y shall proceed with collection by ` P perty asprovided byTigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). 118 5. Signed and dated this day o£ Q Z. . , of Tigard Billing A cess: 12185 SSI Summer Street Tigard Or 97223 (0745F) R'ECFI VED AIA R 14 1985 P A Y H E N T S C H E D U L E A G R E E H E N T QTY OFT104R0 The Tigard City Council has dec -red the entire assessment balance plus interest on the property described t the time of assessment), as 1S134CB L1100, 12335 SW Summer St, Tigard, C _own, immediately due and payable in full as authorized by Tigard Municipal Code Chapter 13 (Ord. No. 84-55), unless the property owner enters into a formal binding payment schedule agreement acceptable to the City. The property owner(s) of said assessed property have not made complete installment payments since August 24, 1983. The outstanding balance through -January 31, 1985 is $3,259.66. In lieu of foreclosure as authorized by the Tigard Municipal, Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223), the City of Tigard and Kathleen Patterson agree to the following payment schedule: The outstanding balance to bring the account current is $382.82, $200.00 of this amount has been paid. This amount may be paid within twelve months, but no later than .January 31, 1986. Beginning February 15, 1985 pay monthly installments of $35.00. Failure to comply with the payment schedule of this agreement shall be a breach of this agreement. Upon a breach of this agreement, the City shall proceed with collection by sale of the property as provided by Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). Signed and dated this day of , 1985. of Tigard Billing AddresA. 12335 SW Summer Street Tigard Or 97223 (0745F) P A Y M E N T S C H E D U L E A G R E E M E N T The Tigard City Council has declared the entire assessment balance plus interest on the property described (at the time of assessment), as 1S134CB L2700, 12180 SW Summercrest Dr., Tigard, Oregon, immediately due and payable in full as authorized by Tigard Municipal Code Chapter 13 (Ord. No. 84-55), unless the property owner enters into a formal binding payment schedule agreement acceptable to the City. The property owner(s) of said assessed property have not made full and complete installment payments. The outstanding balance through January 31, 1985 is $4,151.96. In lieu of foreclosure as authorized by the Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223), the City of Tigard and Max L. & Janet B. McMillin agree to the following payment schedule: The outstanding balance to bring the account current has been paid. Beginning March 15, 1985 continue to pay semi-annual installments as they become due. Failure to comply with the payment schedule of this agreement shall be a breach of this agreement. Upon a breach of this agreement, the City shall proceed with collection by sale of the property as provided by Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). Signed and dated this - ---'L day of f 1985. City- of Tigsrd Billing Address: 12180 SW Summercrest Dr Tigard Oregon 97223 (0745F) {fin++cM4./ CITY OF TIGARD, OREGON ' COUNCIL AGENDA ITEM SUMMARY AGENDA OF: �" C`..� AGENDA ITEM #: DATE SUBMITTED: March 15, 1985 _ PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Director's Approval for V 2-"85 PREPARED BY: Billie Rawlings REQUESTED BY: Bill Monahan DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY Attached is the Director's Decision for Variance V 2-85 for S & J Builders. i, ALTERNATIVES CONSIDERED 1. Receive and File. 2. Motion to remove from Consent Agenda and call up for Council review at a later meeting. SUGGESTED ACTION Receive and file. (WAM:br/1105P) . r f S { CITY OF TIGARD NOTICE OF DECISION VARIANCE V 2-85 APPLICATION: Request by S & J Builders for a Variance to permit the construction of a cul-de-sac with a 24 foot radius where a 50 foot radius is required on property zoned R-25 and located south of Scholls Ferry Road and west of 121st Ave. (Wash. Co. Tax Map 1SI 34B, Tax Lot 400). DECISION: Notice is hereby given that the Planning Director for the City of Tigard has APPROVED the above described application subject to certain. conditions. The findings and conclusions on which the Director based his decision are as noted below. A. FINDING OF FACT i 1. Background e The City recently approved the plans for a 304 units apartment complex and related facilities (SDR 22-84). During the review, it was not noted that a variance approval was necessary before a substandard cul-de-sac could be utilized 2. Vicinity Information i { The proposed cul-de-sac location is at the western end of { Springwood Drive. Greenway Town Center is immediately north and the Woodspring Condominiums lie to the southeast. 3. Site Information and Proposal Description The apartment site is undergoing the first stages of land preparation and development and few, if any, permanent E improvements have been installed. The cul-de-sac will be in the northeast corner of the property and will represent the terminus of Springwood Drive, which is a publicly dedicated street. Two driveways to the parking lot for the apartments will intersect with the cul-de-sac. Because of the building layout and configuration of the parking areas, a cul-de-sac with a 24 foot radius is requested in lieu of the 50 foot radius standard. Except for the cul-de-sac radius, all other City standards relating to its construction will be met. 4. Agency and NPO Comments The Engineering Division has no objection to the proposal as long as the design and installation of the cul-de-sac meets all other applicable City standards. NOTICE ,OF DECISION - V 2-85 - PAGE 1 r c Washington County Fire District No. 1 has no objection to the request, provided: a. Parking is not permitted on the cul-de-sac. b. The first 40 feet of the two driveways must be capable of sustaining a minimum wheel load of 12,500 pounds per square foot and a gross vehicle weight of 45,000 pounds. No other comments have been received. B. ANALYSIS AND CONCLUSION In order to approve a variance, Section 18.134.050 of the Community Development code states that the following criteria must be satisfied: 1. The proposed variance will not be materially detrimental to the purposes of this code, be in conflict with the policies of the comprehensive plan, to any other applicable policies and standards, and to other properties in the same zoning district or vicinity; 2. There are special circumstances that exist which are peculiar to the lot size or shape, topography or other circumstances over which the applicant has no control, and which are not applicable to other properties in the same zoning district; 3. The use proposed will be the same as permitted under this code and city standards will be maintained to the greatest extent that is reasonably possible, while permitting some economic use of the land; 4. Existing physical and natural systems, such as but not limited to traffic, drainage, dramatic land forms or parks will not be adversely affected any more than would occur if the development were located as specified in the code; and 5. The hardship is not self-imposed and the variance requested is the minimum variance which would alleviate_ the hardship. The basic purpose of a cul-de-sac is to provide adequate area for emergency vehicles to turn around and for the convenience of the general public. The proposed cul-de-sac in concert with two 24 foot wide driveways will offer an acceptable alternative for vehicles to change direction. a newupublic streetfthe located public at the westerntem, the end f the project.will connect with P The cul-de-sac will only serve the subject property and virtually all of the traffic will travel through to the apartment complex lar eor r intoandewould enway Town Center. A standard size cul-de-sac would occupy g remove a significant number of parking spaces. Since very few motorists will . need to make a 1800 turn, the reduced size of the cul-de-sac is appropriate. NOTICE OF DECISION - V 2-85 - PAGE 2 j The proposed apartment complex is a permitted use and the reduction in cul-de-sac size will have no appreciable effect upon the traffic movement on Springwood Drive. The variance will allow for additional parking spaces and still provide for appropriate access and maneuvering space for emergency vehicles. C. DECISION The Planning Director approve V 2-85 subject to the following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO ISSUANCE OF BUILDING PERMITS. 2. Improvements including concrete sidewalk, concrete curb, streetlights, concrete driveway aprons, storm drainage and utilities (delete inapplicable items) shall be installed at the terminus of SW Springwood Drive, westerly of SW 121st Avenue. Said improvements shall be built to standards to be approved by existent adjacent improvements. 3. Five (5) sets of plan-profile public improvement construction plans and one (1) itemized construction cost estimate, stamped by a Registered Professional Civil Engineer, detailing all proposed public improvements shall be submitted to the Engineering Section for approval. 4. Construction of proposed public improvements shall not commence until after the Engineering Section has issued approved public improvement plans. The section will require posting of a 100% Performance Bond, the payment of a permit fee and a streetlight fee. Also, the execution of a construction compliance agreement shall occur prior to, or concurrently with the issuance of approved public improvement plans. _ 5. Additional right-of-way shall be dedicated to the Public at the terminus of said roadway to provide for the installation of required improvements within public right-of-way, in accord with the City Engineers approval. 6. No parking shall be permitted on the cul-de-sac. 7. The first 40 feet of the two driveways which intersect with the cul-de-sac shall be constructed to be capable of sustaining a minimum wheel load of 12,500 pounds per square foot and a gross vehicle weight of 45,000 pounds. NOTICE OF DECISION - V 2-85 - PAGE 3 F 8. This approval is valid if exercised within one year of the final decision date noted below. D. PROCEDURE 1. Notice: Notice was published in the newspaper, posted at City Hall and mailed to: XX The applicant & owners XX Owners of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies 2. Final Decision: THE DECISION SHALL BE FINAL ON March 18,_ 1985 UNLESS AN APPEAL IS FILED. 3. Appeal: A-,y party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be filed with the CITY RECORDER within 10 days after notice is given and sent. The deadline for filing of an appeal is 5:00 P.M. March 18, 1985. 4. gisestions: If you have any questions, please call the City of Tigard Planning Department, Tigard City Hall, 12755 SW Ash, PO Box 23397, Tigard, Oregon 97223, 639-4171. / 3-8-85 -;illi am A. Monahan�Dire�ctor ofPla�nning & Development DATE AFPROVED (KSL:dm3/1072P) I i sire sr 7 NOTICE OF DECISION - V 2-85 - PAGE 4 1 4 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: March 25 1985 AGENDA ITEM #: Y DATE SUBMITTED: March 15, 1985 _ PREVIOUS ACTION: None k 2- ISSUE/A.GENDA TITLE: Director's a s Approval for V 5-85 PREPARED BY: Billie Rawlings REQUESTED BY: Bill Monahan g DEPARTMENT HEAD OK: CITY ADMIN11-TRATOR: &` — INFORMATION SUMMARY Attached is the Director's Decision for Variance V 5-85 for Pacific Frontier, Wood Markets. ` s: 1 a ALTERNATIVES CONSIDERED 1. Receive and File. 2. Motion to remove from Consent Agenda and tali up for Council review at a later meeting. SUGGESTED ACTION Receive and file. (WAM:br/1105P) f. 1 CITY OF TIGARD NOTICE OF DECISION VARIANCE V 5-8S APPLICATION: Request by Pacific Frontier Wood Markets for a Variance to allow for a new residence with a 7 foot rear yard setback where 15 feet is required on property zoned R-7 (Residential 7 units/acre) and located at 8590 SW Stratford Court (Wash. Co. Tax Flap 2S1 11DD, Tax Lot 200). DECISION: Notice is hereby given that the Planning Director for the City of Tigard has APPROVED the above described application subject to certain conditions. The findings and conclusions on which the Director based his decision are as noted below. A. FINDING OF FACT 1. Background Chessman Downs Subdivision was approved by the City in 1984 (53-84). The public improvements are presently under construction. 2. Vicinity Information The subject property is located within the subdivision and the surrounding lots are 5,000 to 7,100 square feet in size. The adjoining parcels are also zoned R-7. 3. Site Information and Proposal Description The applicant proposes to construct a one-story residence that will. meet all yard area requirements except for the 15 foot rear yard setback. A corner of the house is intended to project 8 feet into the rear yard with the northernmost point situated 7 feet from the rear property line. 4. Agency and NPO Comments The Engineering Division and Building Inspection Office have no objections to the request. No other comments have been received. B. ANALYSIS AND CONCLUSION Section 18.134.050 of the Code requires the following approval criteria for variance proposals: 1. The proposed variance will not be materially detrimental to the purposes of this Code, be in conflict with the policies of the Comprehensive Plan, to any other applicable policies and e standards; and to other properties in the same zoning district or F C vicinity; E r NOTICE OF DECISION - VARIANCE V5-85 - PAGE 1 f i e 2, There are special circumstances that exist which are peculiar to the lot size or shape, topography or other circumstances over >: which the applicant has no control, and which are not applicable t to other properties in the same zoning district; 3. The use proposed will be the same as permitted under this Code and City standards will. be maintained to the greatest extent that is permitting some economic use of the reasonable passible, while land; 4. Existing physical and natural systems, such as but not limited to traffic, drainage, dramatic land forms or parks will not be adversely affected any more than would occur if the development were located as specified in the Code; and 5. The hardship is not self-imposed and the variance requested is the minimum variance which would alleviate the hardship. } The primary purpose of the setback standards for the R-7 zone is to allow for adequate spacing, air, light, and privacy for residential structures. The variance will not have an appreciable effect upon the existing undeveloped parcels in the area. Also, the house will be oriented so that windows will not face directly toward the lot to the north. The 5,084 square foot lot is an awkward shape, resulting in a small - building area after setback standards are applied. The residence is a permited use in the zone and all other aspects of the building will conform with the Code. The variance will have no effect s upon existing physical and natural systems. Finally, the variance request appears to be the minimum necessary to locate a house of reasonable size on the property. The applicant has designed the house to fit the lot to the greatest extent possible, however, the one corner projecting 8 feet into the rear yard is necessary to allow for a workable floor plan. € C. DECISION The Planning Director approves V 5--85 subject to the following conditions: 1. The house shall maintain a 7 foot rear yard setback as shown by the applicants site plan. €€ 2, The necessary permits shall be obtained for the City Building t Inspector. 3, This approval is valid if exercised within one year of the final decision date noted below. C NOTICE OF DECISION - VARIANCE V5-85 - PAGE 2 F s t i / f C D, PROCEDURE � posted at City 1, Notice: Notice was published in the newspaper, Hall and mailed to: l 1✓ The applicant 6 owners -- Owners of record within the required disiancion The affected Neighborhood Planning rg _ Affected governmental agencies a 2, Final Decision- 1147-F,5 UNLESS AN APPEAL THE DECISION SHALL BE FINAL ON �4�___-_ IS FILED. 3, Appeal: appeal this decision in accordance Any party to the decision may PP with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be T filed with the CITY RECORDER within 10 days after notice is given and sent. The deadline for filing of an appeal is 4:30 P.M. ou have any questions, Please ll the City of ca , 4, goes----tionsTigard Planning Department,If y De artment, Tigard City Hall, 12755 SW Ash, PO Box 23397, Tigard, Oregon 97223, 639--4171. ir�� _ DATE APPROVEQ � Will— lam A Mona an, Director of Planning & Development (KSL:bs/1107P) NOTICE OF DECISION – VARIANCE V5-85 – PAGE 3 } CITY OF TIGARD OREGON ` COUNCIL AGENDA ITEM SUMMARY AGENDA OF: March 25, 1985 AGENDA ITEM 0: • � DATE SUBMITTED: March 15, 1985 PREVIOUS ACTION: None r ISSUE/AGENDA TITLE: Notice of Final Order b Planning Commission PREPARED BY: Billie Rawlins REQUESTED BY: DEPARTMENT HEAD OK: r j, CITY ADMINISTRATOR: f INFORMATION SUMMARY Attached are the Notices of Final Order by the Planning Commission for SCE s 1-85, Crow Spencer Fiosford #67, and S 1-85 for OR--AK Corporation. t a , ALTERNATIVES CONSIDERED R SUGr,ESTED ACTION Receive and file. (WAM:br/1105P) i k E CITY OF TIGARD ( Washington County, Oregon NOTICE OF FINAL ORDER - BY PLANNING COMMISSION I. Concerning Case Number(s): S 1-85 2. Name of Owner: Edith Carnahan 3. Name of Applicant: OR-AK Corporation Address 13050 SW Forest Meadows Way City Lake Oswet.rate OPZ ip 97034 4. Location of Property: Address 10985 SW North Dakota Street — Tax Map and Lot No(s). ISI 34DB lot 200 5. Nature of Application: Request to divide a 2.97 acre parcel into 13 lots ranging from 7,500 to 8,400 square feet. 6. Action: Approval as requested X Approval with conditions Denial 7. Notice: Notice was published in the newspaper, posted at City Hall and mailed to: XX The applicant & owners XX Owners of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies 8. Final Decision: THE DECISION SHALL BE FINAL ON :3-�'�-_�� UNLESS AN APPEAL IS FILED. The adopted findings of fact, decision, and statement of condition can be obtained from the Planning Department, Tigard City Hall, 12755 SW Ash, P.O. Box 23397, Tigard, Oregon 97223. 9. Appeal: Any party to the decision may appeal this decision in accordance with 18.32.290(A) and Section 18.32.370 which provides that a written appeal may be filed within 10 days after notice is given and sent. The deadline for filing of an appeal is 10. Queations: If you have any questions, please call the City of Tigard Planning Department, 639-4171. (0257P) CITY OF TIGARD PLANNING COMMISSION FINAL ORDER NO. 85- 03 PC A FINAL ORDER INCLUDING FINDINGS AND CONCLUSIONS, WHICH APPROVES A PRELIMINARY PLAT APPLICATION (S 1-85) REQUESTED BY EDITH CARNAHAN. The Tigard Planning Commission reviewed the above application at a public hearing on March 5, 1985. The Commission based its decision on the facts, findings, and conclusions noted below: A. FACTS 1. General Information CASE: Subdivision S 1-85 REQUEST: To divide a 2.97 acre parcel into 13 lots ranging from 7,500 to 8,400 square feet. COMPREHENSIVE PLAN DESIGNATION: Low Density Residential ZONING DESIGNATION: R-4.5 (Residential, 4.5 units/acre) APPLICANT: OR-AK Corporation OWNER: Edith Carnahan 13050 SW Forest Meadow Way 10985 SW North Dakota Lake Oswego, Oregon 97034 Tigard, Oregon 97223 LOCATION: 10985 SW North Dakota St. (Wash. Co. Tax Map 1Sl 34DB, Tax e Lot 200). 2. Background The City recently approved a lot line adjustment which involved the subject property and the parcel to the north (M 7-84). The plot plan submitted reflects the new parcel configuration. 3. Vicinity Information All of the surrounding properties are also zoned R-4.5. Black Bull Park Subdivision is situated immediately to the northwest. Except for this development, the surrounding properties can be characterized as small acreage homesites. North Dakota Street is designated as a minor collector and will provide access to the development from the south. 4. Site Information and Proposal Description The west side of the property contains a residence and one small farm building. The applicant proposes to create a 13 lot development with one 0.92 acre parcel which will include the existing buildings. Access will be provided by one local street extending north from North Dakota Street. This street will dead end, leaving the opportunity for future extension to the northern property. C. i t i FINAL ORDER NO. 85-0.3 PC - S 1-85 - PAGE 1 B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Statewide Planning Goals 1, 2, and 10; Tigard Comprehensive Plan policies 2.1.1 and 8.1.3; and Chapter 18.50 and 18.160 of the Community Development Code. The Planning Commission concludes the the proposal is consistent the the applicable Statewide Planning Goals and Guidelines based upon the following findings: a. Statewide Planning Goal # 1 is met because the City has adopted a Citizens Involvement program including review of all development applications by the Neighborhood Planning Organization (NPO). In addition, all public notices requirements were met. b. Statewide Planning Goal # 2 is met because the City applied all applicable Statewide Planning Goals, City Comprehensive Plan Policies and Development Code requirements to the application. C. Goal # 10 is satisfied because the proposal will provide for housing as contemplated by the City Comprehensive Plan. The Planning Staff has determined that the proposal as submitted, or with minor modifications, is consistent with the relevant portions of the Comprehensive Plan based upon the findings noted below: ( a. Plan Policy 2.1.1 is satisfied because the Neighborhood \- Planning Organization and surrounding property owners were given notice of the hearing and an opportunity to comment on the applicant's proposal. b. Plan Policy 8.1.3 will be satisfied if the plat is modified as suggested by the Engineering Division to include a combination of permanent roadway easements, right—of—way dedication, and street improvements. The Planning Commission has determined that the proposal is consistent with the relevant portions of the Community Development code based upon the findings noted below: a. Chapter 3.8.50 of the Code is satisfied because the proposal meets all of the requirements of the R-4.5 zone. b. Chapter 18.160 of the Code can be satisfied because the applicant will be able to meet all of the standards for public improvements. C. DECISION Based upon the above findings and conclusions, the Planning Commission approves S 1-85 subject to the following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO RECORDING THE FINAL PLAT. FINAL ORDER NO. 85_gl PC — S 1-85 — PAGE 3 2. Standard half-street improvement including sidewalks, curbs, streetlights, driveway aprons, storm drainage and utilities (delete inapplicable items) shall be installed along the SW North Dakota Street frontage. Said improvements along SW North Dakota Street shall be built to minor collector standards and conform to the alignment of the centerline of said street. 3. Seven (7) sets of plan-profile public improvement construction plans and one (1) itemized construction cost estimate, stamped by a Registered Professional Civil Engineer, detailing all proposed public improvements shall be submitted to the Engineering Section for approval. 4. Sanitary sewer plan-profile details shall be provided as part of the public improvement plans. Said plans shall include a sewer line as described in A. 5. g. above. 5. Construction of proposed public improvements shall not commence until after the Engineering Section has issued approved public improvement plans. The Section will require posting of a 100% Performance Bond, the payment of a permit fee and a sign installation/streetlight fee. Also, the execution of a street opening permit o: construction compliance agreement shall occur prior to, or concurrently with the issuance of approve public improvement plans. SEE THE ENCLOSED HANDOUT GIVING MORE SPECIFIC INFORMATION REGARDING FEE SCHEDULES, BONDING, AND AGREEMENTS. 6. A one (11) foot reserve strip granted to the "City of Tigard" shall be provided at the terminus of SW 109th Avenue. 7. Additional right-of--way shall be dedicated to the Public along the SW North Dakota Street frontage to increase the right-of-way to 30 feet from centerline. The description for said dedication shall be tied to the existing right-of-way centerline as established by Washington County Surveyor. The dedication document shall be on City form and approved by the Engineering Section. DEDICATION FORMS AND INSTRUCTIONS ARE ENCLOSED. 8. Street Centerline Monumentation 1. In accordance with ORS 92-060 subsection (2), the centerline of all street and roadway right-of-ways shall be monumented before the City shall accept a street improvement. 2. All centerline monuments shall be placed in a monument box conforming to City standards, and the top of all monument boxes shall be set at design finish grade of said street or roadway. t Y FINAL ORDER NO. 85- PC - S 1-85 - PAGE 4 3. The following centerline monuments shall be set: ! a. All centerline-centerline intersections. Intersections created with "collector" or other existing streets, shall be set when the centerline alignment of said "collector" or other street has been established by or for the City; b. Center of all cul-de-sacs; C. Curve points. Points of intersection (P-I-) when their position falls inside the limits of the pavement otherwise beginning and ending points (B.C. and E.C.). d. All sanitary and storm locations shall be placed in positions that do not interfere with centerline monumentation. 9. A turnaround shall be provided at the end of 109th Avenue which is in conformance with accepted City and Washington County Fire District No. 1 standards. 10. After review and approval by the Planning Director and Public Works Director, the final plat shall be recorded with Washington County. 11. This approval is valid if exercised within one year of the final decision date. It is further ordered that the applicant be notified of the entry of this order. PASSED: This / day of J 1985, by the Planning Commission of the City of Tigard. A. Donald Moen, President Tigard Planning Commission (1057P,dm,j) FINAL ORDER NO. 85- PC - S 1-85 - PAGE 5 a E. 13050 SW Forest Meadow Way 'Lake Oswego, Oregon 97034 Edith Carnahan 10985 SW North Dakota Tigard, Oregon 97223 Stan Smith 10925 SW 109th Tigard, Oregon 97223 Tigard, Oregon 97223 Walter Holliday 10895 SW 108th Tigard, Oregon 97223 Craw-Speiker-Hosford 10300 SW Creenburg Rd. # 67 ortland, Oregon 97223 Randy Mawhirter 9350 SW Tigard St. Tigard, Oregon 97223 t t f _ t { 1 CITY OF TIGARD Washington County, Oregon 4 1 NOTICE OF FINAL ORDER - BY PLANNING COMMISSION P 1. Concerning Case Number(s): SCE 1-85 s 1 2. Name of. Owner: Crow Sneiker Hosford ## 67 - f 3. Name of Applicant: Same Address 10300 SW Greenburo Rd. Cit y Tiitard StateOR Zip 87223 f } 4. Location of Property: s' i Address SW Garden Place Park 217 Tax Map and Lot No(s). 2S1 IBB lots 400 and 1400 5. Nature of Application: To allow a second freestanding and and to modify a non-conforming sign. 6. Action: Approval as requested X Approval with conditions Denial 7. Notice: Notice was published in the newspaper, posted at City Hall and 1 mailed to: X The applicant b owners X _ Owners of record within the required distance y - The affected Neighborhood Planning Organization -X Affected governmental agencies 8. Final Decision: THE DECISION SHALL BE FINAL ONUNLESS AN APPEAL IS FILED. The adopted findings of fact, decision, and statement of condition can be obtained from the Planning Department, Tigard City Hall, 12755 SW Ash, P.O. Box 23397, Tigard, Oregon 97223. 9. Appeal: r Any party to the decision may appeal this decision in accordance with 18.32.290(A) and Section 18.32.370 which provides that a written appeal may be filed within 10 days after notice is given and sent. The deadline for filing of an appeal is .3"� - � -3-�� I 10. (h!estions: If you have any questions, please call the City of Tigard Planning Department, 639-4171. (0257P) h. CITY OF TIGARD PLANNING COMMISSION FINAL ORDER NO. 85 - PC A FINAL ORDER INCLUDING FINDINGS AND CONCLUSIONS, WHICH APPROVES AN APPLICATION FOR A SIGN CODE EXCEPTION (See 1-85) REQUESTED BY CROW-SPEIKER-HOSFORD #67. The Tigard Planning Commission received the above application at a public hearing on March 5, 1985. The Commission based its decision on the facts, findings, and conclusions noted below: A. FACTS I. General Information CASE: Sign Code Exception SCE 1-85 REQUEST: To allow a second freestanding sign and to modify a non-conforming sign. COMPREHENSIVE PLAN DESIGNATION: Commercial General ZONING DESIGNATION: C-G (Commercial General) APPLICANT: Crow-Speaker-Hosford # 67 OWNER: 10300 SW Greenburg Road Same Portland, Oregon 97223 LOCATION: SW Garden Place (Wash. Co. Tax Map 2S1 IBB Tax Lots 400 and 1400). 2. Background The Park 217 project received City approval in 1978. Phase I of the project was completed in 1980-81 and Phase II was approved by the City in 1984 (SDR 13-84). As a part of the completion of Phase I, an off-premise sign was installed at the corner of Pacific Highway and Garden Place and a second sign was constructed on the Hall Blvd. frontage. 3. Vicinity Information The Park 217 development is an "L" shaped property which is adjacent to Highway 217 and Hall Blvd. One parcel lies between the project and Pacific Highway. The properties to the north are also zoned C-G. The area west of Hall Blvd. is zoned CBD (Central Business District) and the land to the south is zoned R-4.5 (Residential, 4.5 units/acre) and I-L (Light Industrial). 4. Site Information and Proposal Description The applicant proposes to install a 10 foot high, 45 square foot Identification sign on Highway 217. The non-conforming sign on Pacific Highway and Garden Place is proposed to be reduced in size from 81 to 62 square feet and from 17 to 13 feet in height. FINAL ORDER NO. 85-OilPC - SCE 1-85 - PAGE 1 5. Agency and NPO Comments The Engineering Division, Building Inspection Office, and the State Highway Division have no objection to the proposal. No other comments have been received. B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Statewide Planning Goals 1 and 2; Comprehensive Plan Policy 2.1.1; and Chapter 18.114 of the Community Development Code. The Planning Commission concludes that the proposal is consistent with the applicable Statewide Planning Goals and Guidelines based upon the following findings: a. Statewide Planning Goal # 1 is met because the City has adopted a Citizens Involvement program including review of all development application by the Neighborhood Planning Organization (NPO). In addition, all public notices requirements were met. b. Statewide Planning Goal # 2 is met because the City applied all applicable Statewide Planning Goals, City Comprehensive Plan Policies and Development Code requirements to the application. The Planning Commission has determined that the proposal as submitted is consistent with the relevant portion of the Comprehensive Plan based z. upon the finding noted below: Plan Policy 2.1.1 is satisfied because the Neighborhood Planning Organization and surrounding property owners were given notice of the hearing and an opportunity to comment on the applicant's proposal. The Planning Commission has determined that the proposal is consistent with the relevant portions of the Community Development Code based upon the findings noted below: a. Chapter 18.114 of the Code contains the only relevant criteria to this application. b. Section 18.114.130 (c) permits one freestanding sign not to exceed 70 square feet per face, and 20 feet in height. The proposed sign. along Highway 217 will meet this standard. C. Section 18.114.130 (g) allows for the approval of a second freestanding sign during Site Development Review when a shopping center has more than one street frontage. The new sign would represent the second freestanding sign located on the Park 217 property. This could have been granted during the Site Development Review process if it was requested by the applicant at that time. FINAL ORDER NO. 85- J)4_ PC - SCE 1-85 - PAGE 2 d. Section 18.114.145 of the Code allows the Planning Commission to approve a sign code exception based on findings that at l;east one of the following criteria are satisfied: 1. The proposed sign code exception is necessary because a conforming building or sign on an adjacent property would limit the view of a sign erected on the site in conformance with he sign code standards; 2. The proposed exception to the height limits in the sign code is necessary to make the sign visible from the street because of the topography of the site; 3. There is an access drive which services the business or service from a street other than the street which it is located on. Since the size of the off premise sign on Pacific Highway is consistent with the size requirements of the C-G zone, the first two criteria do not apply. The third criteria does appear to be relevant in this case. Although access to the site is provided by Pacific Highway and Hall Blvd., the center only has direct access to Garden Place. Garden Place is a public street which only serves the center and one undeveloped parcel. In a practical sense, this street functions as a driveway connecting Park 217 with Hall Blvd. and Pacific Highway. The sign is located on a separate parcel which does not have additional freestanding signs for the business on the property. If the existing sign for Park 217 was removed, the tenants on the property would be entitled to one freestanding sign. Because of the unique circumstances related to the location of the property and the function of Garden Place, the proposed modifications to the existing non-conforming sign on Pacific Highway appear to be justified. However, additional freestanding signs should not be permitted on the property located on Pacific Highway (Tax Lot 400). C. DECISION Based upon the findings and conclusions noted above, the Planning Commission approves SCE 1-85 subject to the following conditions: 1. Building permits shall be obtained as necessary for the sign construction. 2. The sign shall be constructed or modified as submitted in the application. 3. Additional freestanding signs on Tax Lot 400 shall not be permitted. FINAL ORDER NO. 85- PC - SCE 1-85 - PAGE 3 4. This approval is valid if exercised within one year of the final decision date. It is further ordered that the applicant be notified of the entry of this order. PASSED: This {2 day of _� 1985, by the Planning Commission of the City of Tigard. A. Donald Moen, President Tigard Planning Commission (1060P/dmj) FINAL ORDER NO. 85- ,04 PC - SCE 1-85 - PAGE 4 13050 .SW Forest Meadow Way Lake Oswego, Oregon 97034 -dith Carnahan 10985 SW North Dakota Tigard, Oregon 97223 Stan Smith 10925 SW 109th Tigard, Oregon. 97223 Tigard, Oregon 97223 Walter Holliday 10895 SW 108th Tigard, Oregon 97223 Crow-Speiker-Hosford 10300 SW Greenburg Rd. # 67 ortland, Oregon 97223 Randy Mawhirter 9350 SW Tigard St. Tigard, Oregon 97223 r s i CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: March 25, 1985 AGENDA ITEM #i DATE SUBMITTED: March 15, 1985 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Hearing_'s Officer Decisions CU 3-84 and PREPARED BY: Billie Rawlings SL 1-85 REQUESTED BY: s; DEPARTMENT HEAD OK: CITY ADMINISTRATOR: M } c Y INFORMATION SUMMARY Attached are ti.? Hearing's Officer final decisions for CU 3-84 for Progress t Bible Church, and SL 1-85 Sensitive Lands Permit for City of Tigard. t ALTERNATIVES CONSIDERED i SUGGESTED ACTION Receive and file. (WAM:Err/1105P) t SSROGGIN & MASON Suite 310 Attorneys at Law 8196 S.W.Hall Blvd..Beaverton,Oregon S7005 (503)641-7990 March 8, 1985 City of Tigard Planning Department P.O. Box 23397 Tigard, OR 97223 Re: CU 3-84 and SL 1-85 Enclosed please-.find my final decision in the above-referenced matters': Please add copies of the Staff Reports and submit them,Jto the City Recorder for filing. Ve tru yo rs Barings Officer Enclosures BM/mm MAR 14 1985 CITY OF TIGARD PLANNING DEPT. BEFORE THE HEARINGS OFFICER FOR THE CITY OF TIGARD IN THE MATTER OF THE APPLICATION ) FOR A CONDITIONAL USE PERMIT TO ) No. CONSTRUCT A MULTI-PURPOSE BUILDING ) AS PART OF AN EXISTING CHURCH ) CU 3-84 FACILITY ON PROPERTY ZONED R-7 (PD) ; ) Progress Bible Church, applicant. ) The above-entitled matter came before the Hearings Officer at the regularly scheduled meeting of February 28, 1985, at the Durham Waste Treatment Plant, in Tigard, Oregon; and The applicant requests a conditional use permit to construct a multi-purpose building as part of an existing church facility on property zoned R-7 (PD) located at 12930 SW Scholls Ferry Road, City of Tigard, County of Washington, State of Oregon, property more specifically described as 1S1 33AD, Tax Lot 2100; and The Hearings Officer conducted a public hearing on February 28, 1985, at which time testimony, evidence, and the Planning Department Staff Report were received; and The Hearings Officer adopts the findings of fact and conclusions contained in the Staff Report, a copy of which is attached hereto, marked "Exhibit A" and incorporated by reference herein; NOW THEREFORE IT IS HEREBY ORDERED THAT CU 3-84 is approved subject to the following conditions: 1. Unless otherwise noted, all conditions shall be met prior to issuance of building and sewer connection permits, except that applicant may post a bond satisfactory to the city engineer, guaranteeing performance of these conditions so contruction may commence before these conditions have been completed. Page 1 - CU 3-84 F t a 2. Standard half-street improvements including sidewalk, bike path, curb, streetlights, driveway apron, storm drainage and utilities (delete inapplicable items) shall be installed along the SW Scholls Ferry Road Frontage, extending westerly 135 M/L from the east boundary of said tract to the western boundary of the eastern-most driveway serving said tract. Said improvements along SW Scholls Ferry Road Frontage shall be built to major arterial standards and conform to the alignment of existing adjacent improvements, subject to the City and State Engineer' s review and approval. It is the intent of the City that development shall match the level of improvements presently existing along the Summer Lake property nearby. 3. Five (5) sets of plan-profile public improvement construction plans and one (1) itemized construction cost estimate, stamped by a Registered Professional Civil Engineer, detailing all proposed public i improvements shall be submitted to the Engineering Section for approval. e 4. Construction of proposed public improvements shall not commence until after the City Engineering Section and State Highway Division has p issued approved public improvement plans. Further, the State Highway Division will require posting of a 100% Performance Bond, the payment of a permit fee and the execution of a street opening permit or construction agreement prior to, or concurrently with the issuance of x an approved public improvement plan. 5. Additional right-of-way shall be dedicated to the Public along the SW Scholls Ferry Road frontage to increase the right-of-way to 40 feet from centerline. The description for said dedication shall be tied to the existing right-of-way centerline as established by the � State Highway Division. The dedication document shall be on City forms _ and approved by the Engineering Section. Dedication forms and instructions are enclosed. 6. A revised site plan shall be submitted for Planning Director approval with the following changes: a. The parking lot design shall be shown with a minimum of 47 paved parking spaces including one handicapped space. The parking lot design shall be consistent with Chapter 18.106 of the Code. b. Four bicycle rack spaces shall be located near building entrances. Bicycle rack design shall also be submitted for approval. C. Landscaping in accordance with Chapter 18.100 of the Code shall be provided within the parking area. Page 2 - CU 3-84 C' t 7. Landscaping material as shown on the approved site plan (6. c. above) shall be installed prior to occupancy of the new building. B. This approval is valid if exercised within one year of the final decision date. DATED this fI day of March, 1985. HEARINGS 'ER APP VED f MASON ti r t I t Page 3 - CU 3-84 BEFORE THE HEARINGS OFFICER FOR THE CITY OF TIGARD IN THE MATTER OF THE APPLICATION ) FOR A SENSITIVE LANDS PERMIT TO ) ALLOW THE PLACEMENT OF APPROXIMATELY ) No. 76 CUBIC YARDS OF FILL WITHIN THE ) SL 1-85 100 YEAR FLOOD PLAIN OF FANNO ) CREEK ON PROPERTY ZONED CBD (CENTRAL ) BUSINESS DISTRICT) ; City of Tigard, ) applicant. ) The above-entitled matter came before the Hearings Officer at the regularly scheduled meeting of February 28 , 1985, at the Durham Waste Treatment Plant, in Tigard, Oregon; and The applicant requests a sensitive lands permit to allow the placement of approximately 76 cubic yards of fill within the 100 year flood plain of Fanno Creek on property Zoned CBD (Central Business District) and located at 13055 SW Hall Boulevard, property more specifically described as Map 2S1 2DA Tax Lot 400, City of Tigard, County of Washington, State of Oregon; and The Hearings Officer conducted a public hearing on February 28, 1985, at which time testimony, evidence and the Planning Department Staff Report were received; and The Hearings Officer adopts the findings of fact and conclusions contained in the Staff Report, a copy of which is attached hereto, marked "Exhibit Atl and incorporated by reference herein; NOW THEREFORE IT IS HEREBY ORDERED THAT SL 1-85 is approved subject to the following conditions: Page 1 - SL 1-85 <a 1 s t 4 1, Unless otherwise noted, all conditions shall be met prior to issuance of building permits. 2. Three (3) sets of planaegis profile (cross section) Rtered Professional construction plans, stamped by fill, cut, and landscape Civil Engineer, detailing all proposedRegistered (including bikepath) improvements shall be submitted to the Engineering Section for approval (by the City Engii.aer) . 3. Construction proposed improvements shall not commence ence until after the Engineering Section has issued the approved permit and improvement plans if exercised within one year of 4. This approval is valid the final decision date. HEAR S OFFI R / PROVED: .I°ff MASON Page 2 - SL 1-85 l CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY // AGENDA OF: 3-25-85 AGENDA ITEM ##: L , & DATE SUBMITTED: 3-8-85 _ PREVIOUS ACTION: done ISSUE/AGENDA TITLE: Accept "Buscha" Street Dedication PREPARED BY: Randy S. Clarno REQUESTED BY: _ Engineerinq DEPARTMENT HEAD OK: ^� _ CITY ADMINISTRATOR: INFORMATION SUMMARY Helmut and Erika Buscha applied for a Site Design Review on their property located on SW Walnut Street approximately 300 feet Northwesterly of Pacific Highway. Approval was granted with conditions to construct half Street improvements and dedicate an additional 10' of right—of--way to SW Walnut Street. The necessary Street Dedication documents are attached for your acceptance. ALTERNATIVES CONSIDERED SUGGESTED ACTION Engineering recommends that Council accept this Street Dedication. 1079P dmj r , y DIVIDUAL-GENERAL PARTNERSHIP STREET DEDICAZION KNOW ALL MEN By THESE PRESENTS, that a do hereby dedicate to the Public a perpetual right-of-way for street, road and ut 1 ty purposes on, over, across, under, along and within the following described real property in Washington. County, Oregon: That portion of lot 39, NORTH TIGARDVILI,E ADDITICHo Washington County, Oregon described as follows: Beginning at the most easterly corner of laid lots said point being in the center ence South 45 West 20.50 .feet to the True Point Of of S.W. balnut Avenue; t�i est 10.25 feet to a point on the easterly line of the Beginning; thence South 45 said lot; thence North 52o 40 West 95.0 feet to the westerly line of said lot; thence North 4% East 10.25 feet to a point on the westerly line of said lot; thence South 52 ' East 95.0 feet to the True Point of Beginning. h ' To have and to hold the above-described and dedicated rights unto the Public j forever for the uses and purposes hereinabove stated. The grantor(t) hereby covenants that they are the owner(s) in fee simple and the property is free of all liens and encumbrances, they have good and legal right to grant the rights above-described, and they will pay all texas and assessment$ due and owing on the property. The amount paid for this dedication is 3 IN WITNESS WHEREOF, the grantor(s) has (have) hereunto set his (her) (their) hand(s) JAnd seal(s) this day of �G(7laG�/' _ 19 (SEAL) (SEAL) (SEAL) (SEAL) •TATE OF OREGON ) ss. COUNTY OF WASHINGTON) / Q F�RUarY & _. 19d 5 Personally appeared the above named ,We/mPe.� 13tU5t.hrl GJ.r- 'F�/ illi± B,i�rfic. who executed this '-instrument and each of them acknowledged to ne thae. th • n•trument was exeeutad voluntarily and freely. Npta y Public for Orego� ' Hy omission expires: 7 v ACCEPTANCE; Approved as to form this 7 day of G� , 19 JS_• 8Y: tv-=—�— Oity Attorney - City of Tigard Approved as to legal description this day of 19 syr City Engineer - City of Tigard Accepted by the City Council this 25' day of 11449C,C , 19 CITY COUNCIL, CITY OF TIGARD, OREGON S y: �u�,�City Recorder - Ci¢y of Tigard (1704A) J (7-84) f zoo x � J \ T � l 46 20l Wiz, .96Ac c\ ` 49 SEE MAP °Z 2S 1 2 BC 800g r' 444 �.2ze 1(CARD\1I I...I r our i +o 40 i P �C 1 801 702 ',Jck /' �. •?r2 0 .85Ac. 700 `t J sJo a ' J e�y4 0��' oh 9GQ ?sem yL� .16Ac. 901 3/Ac m br 70 i c + i� 26 Ac. J , ah .9 Ac. *®c Vo ra • 1004 905 .12Ar- Gnu As ,o'er .2OAc. 904 �r +J� ' - .15Ac. b IOOIso 1003 rJ may .,'3Ac. g� 2300 • a a°�aJ�J; .a i002 Ji±a AMEND D .24Ac. ee ?ywh .21Ac.J �oJw ~ •_('�� c31 +` 1100 N D- � �"t o .17Ac 1400 aro o o .3oAc. �' a\ao'� •►'� ��s 1200 2201 6 44c. so ° 38 Ac , ae ,`O .. . / e , F e� (t S No 113:41 °` 2200 �. Y C.S.No. 13151 ) 224e DVII ' ®JCS 10 1701 ...e •r� .23AC.3Ac. - y � �• 1� �4, `tio .44Ac y *'e � % ` r.SNo.10929) Q}9 y2000 as* _ \• a o1 ` �.�' V .25Ac. bz� 2600 \ 2101 1d6E. ,,3 d'Oo ~• .45 Ar o .g I760 w ` Ob `qui .87Ac �'s y./5A•• � '�j� 3 cyo ••�L's•DD /► 1C.\1112; �' _ '� �•� 37 roavcy V 7��J l / �IL 2700 �, 1900 3�' � / .35Ac. .54Ac. noQ CITY OF TIGARD, OREGON l COUNCIL AGENDA ITEM SUMMARY AGENDA OF: 3-25-&-5 AGENDA ITEM M: DATE SUBMITTED: 3 -9-9.5 PREVIOUS ACTION: NONE ISSUE/AGENDA TITLE: Authorization to execute in behalf of the City - PREPARED BY: John Hagmman San. Saw. Easement American,,,,Guam REQUESTED BY; Engineering Services DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY 1. The attached Sanitary Sewer Easement document provides for the creation of a public sewer easement right-of-way; to facilitate (future) maintenance of a "soon--to-be-installed" sanitary sewerage main line. 2. The line is proposed to be installed by a private developer and will be located as illustrated on the map included with the easement document. 3. It is recommended that the Council act to accept the easement and authorize the Mayor and City Recorder to execute same in behalf of the City. ALTERNATIVES CONSIDERED SUGGESTED ACTION Accept the Easement and authorize the Mayor and City Recorder to execute the document in behalf of the City. r (JH:bs/0699P) t Project: Easement: Deed Reference: f l uKNOW ALL MEN BY THESE PRESENTS: That we (I) AMERICAN GUARANTY LIFE INSURANCE 0 •reinafter termed grantor(s) , in consideration of the sum of $ 1.00 e paid by CITY OF TIGARD, a municipal corporation of Oregpn, iereina ter d the city, hereby grant, bargain, sell and convey unto the CITY OF (RD a perpetual right-of-way and easement as tereinafter to use an described, area other with a temporary right-of-way and +reinafter described and designated temporary easement, for the following :es and purposes: Perpetual easement: An unencumbered perpetual right-of-way and easement for the purpose of constructing, reconstructing, operating, maintaining, inspecting and repairing of an underground sewer line and appurtenances, together with the right to remove, as necessary, vegetation, foliage, trees and other, obstructions within the easement area, but reserving to the grantors the title to the lands, subject to the easement, and the right to make such use thereof, except to construct buildings, as will not interfere with tl:e uses and purposes of the easements EXHIBIT A tei I sections33 townshipdisSouth ,frange 1 west sW.MatcitynofheTigard, washi1�4 land being ngton c.unty, oregon. W. 259 inning at ampthetS�E.tc©rnerhe ter of lot 33fof.Amart SunxoereLake;eThence: alongthe ion center line of a 50.00 foot wide strip of land being the proenter line alongthe of S.W. Stamerlake Drive, being 25.00 an each side of said the chord arc of a 322.16 foot radius curve having a central angle of 27' 10' 17" to the of t'lechchord5 the : N 03" 34' 3535 E 81.84afeet rc itoathe terminus nce of 8ofesaid i50.00 foot right wide de6easem76 ent to theeleftiofiaglineof abear�ngf54t82pdO91 46"-ee easeme 144.06 feet toethe oterminuthe sht of the easement. It shall be understood that the side lines of the easements shall extend or shorten to intersect the controling boundry. t. Temporary easement: ht of and userfortlthe temporary sewer constructiongpurposes, ofs, egress additionalnlandsretss, lying parallel to, along the sides and within O feet, when measured at right angles, of the above describe perpetual easement area, excepting and reserving to grantors the unencumbered enjoyment, use and preservation of all structures present upon the premises. This temporary easement shall terminate upon completion of the sewer construction work, which hrequest of the owner, the Citywillissueawrittenrelease thereof. AMERICAN GUARANTY LIFE INSURANCE COMPANY ARES R. HOWERTON, PRESIDENT Page " - MFOZ_FORDI,'�SECRETARY Easement t•11TE OF ORL••GON ) )ss. On this _� day of ._�19�1 county of ?_�?� -) i and before me appeared both to me personally Wg-c� ytFe sa"Uu sworn, dicl�say tTia£-Iie, is the President, and he, the said of Kogyo the Secretary -,----ani that tie sea a ixe t sai instrument is _Ile within named Corporation, authority of its Board of tl:e corporate seal of said Corporation, and that the said instrument was signed and sealed in behalf of said Corporatiaand y Directors, and sai Corporation. acknowledged sa T instrument to a the free act an ee o unto set MY IN TESTIMONY WIIE111 F, I loave eal the day hand and affixed my official se slid year last above w tten. 'y - �ic_or go�— Notary Pt [ay Commission expires_ �/ ACCEPTANCE Approved as to fora this day of 19�By: City ttornay - 6 ty opf► Tigard Approved as to legal description this day of . 19 G City Engineer - City of Tigard Accepted by the City Council this S day of 444-t�.h.. . 19-9,:r-- CITY 9-9L-CITY COUNCIL, CITY OF TIGARD,-�OREGON By: Afiil.'.�5t ).)q -�^-� 0'`f``•J.�City—Recorder - City o Tigard (1706A) (7-8k) t fiJ F / f i t �tZaPos E l� F { �� SE�u1GE pG�GRa © ESS��i1E Q.� SEE MAF; IS i 33AD 1/4 CORNE1 f � 9 N p! O� ri.� tO ✓ 15 w 1100 ro17 s3 33 o 03800 h�1000 TRACT"c" „ 3`00 f�i sp Ix60(50)f INITIALPOINTw ,tp ; 32 o e 6 N pti° 60 61 S9.40 26.0IL 9 N� O Oi h p.2 JJ N 6t•10� 20 1v JO �fl�')b m a Ilk -^'b- 31.59 •O hh �2.s8 CIO 800 � 33�a �� 1A uo ''o t� 4000 o P ' " 900 31 %. D P 29 30 �o T6 ^ bh'6 1200 s 62 a >'a, 12 a. 1300 .,0 34 410010 t AKAzo 66 1400 ga 3g `,�?` $ 63 -4 1 c- a x• a` 500 g .. \ '6 3700 �' � 99.99 1700 1600 s p 36 J C i. 37 59 4200 P( 38 w� 74 a� $�-6 95 64 39 ., 1 w 74.23 69.95 3400 1 3500 3600 : 93.11 3737 z3 ,a Ss'S 3300 0 - « 4300 1000 3100;� 3200 N -a 55 56 ,\ 571 ; �g E5 a 52 .54 v 53 e { a.sos 36 13do 4400 3 j• LILY .?.as 4A 4a n a 6sa3 3t 31 s� �. 66 25 29.51 :s R.s•}Ec 4"00 ( 4700 i 4600 4500 es 1 4900 -01 100 5000 I 71 7o c 69 v1 68 67 T3 3; 72 �' ss ss TO mo I ` 03's 4569 a 0 w 1 i . o i s i E CITY OF TIGARD, OREGON i COUNCIL AGENDA ITEM SUMMARY AGENDA OF: March 25, 1985 AGENDA ITEM #: DATE SUBMITTED: March 19, 1985 _ PREVIOUS ACTION: None Y ISSUE/AGENDA TITLE: Puget Corp. . Bonita & 74th Ave. Street Dedication PREPARED BY: Qevelopment Services Authorize Mayor and Recorder to : 7ohn Hagman execute in behalf of the Cily. REQUESTED BY2 DEPARTMENT HEAD QK: CITY ADMINISTRATOR: _.. _ 3 INFORMATION SUMMARY 1.) The attached street dedication document has been submitted by Puget Corporation to satisfy a condition of site development, namely - that Puget dedicate additional right-of-way along S.W. Bonita Road and along S.W. 74th Avenue; both roads being adjacent to Puget's tract of land. 2.) The attached document will accomplish said requirements. ALTERNATIVES CONSIDERED SUGGESTED ACTION Authorize the Mayor and City Recorder to execute the (Puget Corp.) street dedication document in behalf of the City and, also, directing the City Recorder to record satre. 1004P dmj COPPORATION STREET DEDICATION KNOW ALL HEN BY THESE PRESENTS, that __ CORPORATION OF WASHINGICN o hereby dedicate to the Public a perpetual right-ofway for street, road and utility dand within the fallowing described real property purposes on, over, across, under, along in Washington County, Oregon: SEE SIT A ATTPJa= J j1 5 To have and to hold the above-described and dedicated rights unto the Public forever for uses and purposes hereinabove stated. The grantor(s) hereby covenants that they are the owner in fee simple and the property is free of all liens and encumbrances, they have good and legal right to grant their rights above-described, and they will pay all taxes and assessments due and owing on the property. The amount paid for this dedication is caused on IN WITNESS WHEREOF.byis the undersigned dulauthorized corporationundersigned officers this acting Street pursuantto to be executed try duly resolution of its Board of Directors. PUGET CORPORATION OF WASHINGTON NAme of rporation By: Preald nt ter/ Ks ! 't f By: : Sec etary STATE 01' OREGON ) $s. $S- COUNTY OF WASHINGTON) Personally appeared ��4TRLIC LyaAJ_ and who, cath being �irst duly sworn, did aa t at t e ormer is the president and that the latter is the _ secretary of - . a corporation, and that the seal affixed to the foregoing instrument is the corporate seal of said corporation and that said Instrument was signed and sealed in behalf of said corporation by authority of its board of directors; and each of them acknowledged said instrument to be its voluntary act and deed. (Official Seal) Hntary Public fo0iK3_3!i# t Hy Commission expires: 1 1 9�P1� ACCEPTANCE. Approved as to form this _Iq_ day of rP I . 19 _C S By: Atk 0— C ty Attorney - City of Tigard Approved as to legal description this -�a_day of 19 t� B . City Engineer - ity of Tigard Accepted by the City Council this day of city- COUNCIL. CITY OYITIGARD,•OREGON BY: -- {., City Recorder - City of Tigard 1704A l JJ STATE N ) ss. county .c�c�c� ) on this dj day of MAAC , 19 s , personally appeared the above named and acknowledged the foregoing instrument to be their voluntary act and deed. Before me: r Notary Pub is for A*et-" Wf3�t�� rain My rompission Expires: H-McASSOC., INC. { X N/61T " 12/4/84 Project: Puget Corporation Subject: Legal Description - Five-foot wi=e right-of-way dedication along S.W. Bonita 3oad and S. W. 74th Avenue A strip of land 5.00 feet in width in the northeast 1/4 of Section 12, T-2S R-IW, W.M. , City of Tigard, Washington County, Oregon. Being more particularly described as follows: Beginning at the southwest corner of that tract of land in deed to Puget Die Casting Company recorded in Book 759, Page 22, Deed Records, Washington County, Oregon; thence N-00°08'27"-E 192.74 feet along the West line of said Puget tract to a point 25.00 feet southerly of, when , ensured at right angles to, the center- line of S.W. Bonita Road as established by County Survey 20,387 and the TRUE POINT OF BEGINNING of this description; thence N-89°17'05"-E 351 .55 feet parallel with said centerline to a point on the West right-of-way line of S. W. 74th Avenue, being 20.00 feet westerly of, when measured at right angles to, the centerline of said S. W. 74th Avenue; thence following said West right-of-way line along the arc of a 1 ,889.86 foot radius-curve with a central angle of 05°59'35", the chord of which bears 5-07159'36"-E 197.58 feet, the arc distance of 197.67 being to the left of the chord; thence 5-89°46'45"-W 5.02 feet; thence along the arc of a 1 ,884.86 feet radius curve with a central angle of 05°24'52" the chord of which bears N-07043'00"-W 178.05 feet the arc distance of 178.12 feet being to the right of the chord; thence along the arc of a 17.00 foot radius curve with a cen- tral angle of 80036'25" the chord of which bears N-50°24'44"-W 21.99 feet, the arc distance of 23.92 feet being to the richt of the chord; thence S-89°17'05"-W 333.17 feet to a point on the West line of said Puget Die Casting tract; thence N-00008'27"-E 5.00 feet to the TRUE POINT OF BEGINNING. { O t t • p� t �o .o a � • � v v K o e CITY OF TIGARD. OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: March 25, 1985 AGENDA ITEM k: DATE SUBMITTED: March 20, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Easement to U.S.A. for Scholls Ferry Trunk REQUESTED BY: Unified SeweracrP Aaen" DEPARTMENT HEAD OK: s/ J CITY ADMINISTRATOR: aasalmEmrnS�a:=aa_a_aa Say a,Q�a3.:�C3m��a3e^��••��•`�•• INFORMATION SUMMARY Attached is an easement in the City greenway to U.S.A. for the Scholls Ferry Trunk. A Sensitive lands Permit has been secured. This line will, for the most part, replace the Leron Heights interceptor and pump station. Some flow will continue in the Leron Heights interceptor, however, eventually the City will reconnect_ all lines into the new U.S.A. interceptor and the I.eron Heights interceptor will b«1 abandoned for public use. •xlssssasssss:ssssssslsal:mlml:lssssmaasassae ssaaasamis=usliesasacssmassmssaamra m�e+s mmsmsm ALTERNATIVES CONSIDERED N/A s:ssamaaaasaalaxelsmuama¢asssmm:!!aslsslsasslaeaasaaaccaeanaecaaaeasaaaaaaa¢'m:aeoxsm SUGGESTED ACTION f K` Staff recommends Council approve the attached easement and authorize the Mayor and City Recorder to sign the easement on behalf of the City. ,�---+ Project LOWER SCHOLLS TRUNK Parcel No. SCH-5-A Legal Description 1S1 34DC 6700 Linear Feet 70 CORPORATE SEWER EASEMENT Name of GRANTOR(s): CITY OF TI GARD 12755 SW ASH Address: TIGARD OR 97223 An Oregon Corporation, GRANTOR, owner of the property described herein, does hereby grant, convey and warrant unto the Unified Sewerage Agency of Washington County, GRANTEE, the right to lay down, construct and perpetually maintain .a sewer (or sewers) through, under and along the property described on Exhibit "A" attached hereto and by this reference incorporated herein. This grant of easement shall run with the land and shall be binding upon and shall inure to the benefit of the parties hereto, their heirs, successors, and assigns. This grant is made upon the conditions attached hereto, marked Exhibit "B" and by this reference incorporated herein. This grant is made subject to no other conditions. f Any temporary easement granted hereby is automatically extinguished upon acceptance of the completed sewer in the adjacent permanent easement. No structure shall be erected upon said easement without the written consent of the GRANTEE. The consideration for this grant is "!ON MONETARY APPROVED IN WITNESS WHEREOF, the GRANTOR named above has hereunto set his hand and By seal this GENERAL MA' ER, Unified Sewerage ;2.3' day of p1jck A.D., 19 ?-f- Agency of Washington County, Oregon ° By APPROVED 'n ! By i� icCrQ_c . fj9ENERAL COUNSEL. Unified Sewerage t7ef'k�� )C, ® � Agency of Washington County, Oregon By— NOTARIZE DOCUMENT BELOW STATE OF OREGON ) ss County of Washington } On this M day of 19 before me, personally appeared nown to me to be t e resident, and known to me to be the Secretary, of the corporation a ove- escrie , and also nown o me to be the person/people who executed it on behalf of said corporation, and she/he or they acknowledged to me that such corporation executed this instrument pursuant to its by-laws or a resolution of its board of 4 directors. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal , this day and year first in this, my certificate, written. �. Notary Public for Oregon My commission expires 72-35 R/84 (Developer) WP 6-1 .31 Y ik P { EXHIBIT "A" Easement SCH 5-A City of Tigard Linear Feet: 70 12755 SW Ash Tigard, Oregon 97223 1S1 34DC 6700 This easement supersedes that easement granted to Unified Sewerage Agency as Parcel 1 in Document No. 82007857. PERMANENT EASEMENT A parcel of land located in the north one-half of the John L. Hicklin Donation Land Claim No. 54, in Section 34, Township 1 South, Range 1 West, Willamette Meridian, Washington County, Oregon, said parcel being a portion of Tract "B* Dawn' s Inlet, conveyed to the City of Tigard by the recorded plat of said Dawn's Inlet and said parcel being more particularly described as follows: The westerly 25.00 feet of said Tract "B" Dawn' s Inlet. Except the west 10 feet of said Tract "B" . TEMPORARY EASEMENT All of Tract "E" pawn' s Inlet. t 5.W. CAWN15 111,401 G500 ti J 1. 0 p RpIANENT EA5ZHENT 151 (eNTI Re Lor) 10' Joe TAT "Qb DAWN'S INLET 5CAH--5A LOWER EAZ03EMENT SCHOLrLr S ISA 34DC _. TRUNK 6700 u:ea�ca mss► r" EASEXENT CONDITIONS 1. The Contractor shall confine his construction operations to within the easement limits or make special arrangements with the property owners if additional area or access is required. The Contractor will be required to furnish the Agency ;pith weitten releases from property owners where side agreements or special easements have been made by the Contractor. 2. In all areas of trench excavation, the Contractor shall strip the top 12 inches of soil for full width of the area to be excavated, and stockpile it , to one side of the work area. This soil shall not be mixed with any other excavated material and upon completion of backfilling, shall be spread over the entire disturbed area. The excavated trench materials shall be stockpiled so as to do the least damage to adjacent areas. Upon completion of backfilling, the Contractor shall remove all excavated materials and leave surfaces in a condition equivalent to their original condition. All areas disturbed by the Contractor's operations inside easements shall be seeded. All areas shall be raked and graded to conform to their original contours and shall be free-draining, free from holes, rough spots, or other surface features detrimental to a seeded area. The Contractor shall correct by addition or disposal , regrading and reseeding, any excess or deficiency of backfill material which becomes apparent prior to final acceptance of the projet. All existing drainage facilities shall be reopened and graded and natural drainage restored. In lieu of stock-piling the topsoil, imported topsoil may be substituted in the top twelve (12) inches. 3. During the time that the work is in progress, the Contractor shall make every effort to maintain the site in a neat and orderly condition. All refuse, broken pipe, excess fill material, cribbing, etc., shall be removed as soon as practicable. Should the work not be maintained in satisfactory condition, the Agency may cause the work to stop until the cleanup portion of the work has been done to the satisfaction of the owner and/or the Agency. Unusual conditions and special situations may cause final cleanup and restoration to be delayed until the final stages of construction 72-36 R/9-84 C r/p 19:20 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: March 25, 1985 AGENDA ITEM #: �• �� HATE SUBMITTED• Mach 13, 1985 PREVIOUS ACTION: Scheduled for re 1p acement ISSUE/AGENDA TITLE: in FY 84/85 by Budget Committee/City Council Purchase Police Radio Ccauunications* PREPARED BY: . Chief R.B. Adams Center EquiFanent REQUESTED BY: Chief R.B. Adams OEPARTMENT MEAD OK: -- CITY ADMINISTRATOR: INFORMATION SUMMARY The Budget Committee and City Council authorized the replacement of the outdated police radio communications system in fiscal year 84/85. This replacement equip- ment proposal consists'of the follcwdng: 1. console furniture; 2. console electronics; 3. call check - telephone/radio; 4. control base station; 5. repeater; 6. monitor receivers; 7. installation, maintenance and service; 8. logging recorder equipment. With the exception of the logging recorder, all of the above equipment costs have been established through contracts with other public agencies as follows: 1. State of Crec3on Price Agreeme-nt #PA-34-201-3312 for iters 4 & 5 above; and 2. Port. of Portland Price Agreement, Contract #1834/Bid #1342 for items 1, 2, 3, and 5 above. Item #7 above is the installation, spare modules and a year's maintenance. (CONTINUED) ALTERNATIVES CC410ERED 1. Lease Purchase: lower front end cost; how-ever, higher cost as per interest rate over 3'year agreement- is 16% APR. 2. Purchase: higher front end costs, but less cost to the city over time. SUGGESTED ACTION Recm reend outright purchase under pre-established price agreements with the State of Oregon and the Port of Portland for like equipment frcn Motorola; and the Dictaphone logging recorder as quoted. Respectfully, i R.B. Adams Chief of Police INFORMATION SUMMARY - COWINUED Item #8. Dictaphone logging recorder system, 4 channel, 24-hour, with a time and date generator. This equipment will provide for an effective and efficient communications system, and is cuupatible to the equipment proposed for the proposed central dispatch center. The console electronics also provides for the management of all electronic controlled doors in the new police building. The price agreements for the Motorola equipment proposal is as follows: 1. console furniture 3,884 2. console electronics 14,090 3. new base/repeater/receiver equipment 9,700 4. call check equip ent 4,584 5. installation, spare modules and 1 year's 9,312 maintenance $41;570 See attached Motorola proposal for details, and the authorization to purchase under the Port of .Portland price agree?rent. The price quote on the Dictaphone logging recorder is as follows: r` 1. logging recorder, related supplies and installation $14,519 See attached addend= regarding the above recorder and price quotes. TC/I°AL EQUIPMENT COST INSTALLED AND OPERATIONAL IS: $56,089 In addition to the above, I wish to advise that the police departtrrent has been approved for an additional radio frequency. This has allowed us to incorporate a radio repeater system in this proposal rather than the microwave hardware. The repeater system is approximately a $10,000 savings over the micrm-ave system. The City of Lake Oswego has authorized the City of Tigard to install our repeater at one of their repeater sites. We have completed a series of tests from this site, and we find no dead spots in the city to hinder radio transmissions and reception, nor interfere with any other public safety frequencies. The repeater system will give us 100% communication capability with all of cur mobile and portable radio equipment. This system will enhance the safety of both police officers and citizens. C Applicable Purchasing Administrative Rules: TIGARD LOCAL CONTRACT REVIEW BOARD ADMINISTRATIVE RULES AR 10.00 CONTRACTS EXEMPT FROM1 CCMPEPITIVE BIDDING AND REQUIpXMW S ODNrRACl'S 10.010 Exemptions and Definitions. All public contracts shall be based upon carrpetitive bidding except the following: a. Contracts made with other public agenices or the federal government. RE: State of Oregon Price Agreement: PA-34-201-3312; and Port of Portland Price Agreement: Contract #1834/Bid #1342. NOTE: The above applies to radios, console, and console electronics, installation, etc., as per Motorola equipment proposal. 10.015 E:c�aMttion of Contracts Under Certain Dollar Amounts 1. The City may, in its discretion, let public contracts not to exceed $15,000 for the purchase of goods, materials, supplies and services without formal coupetitive bidding, if the City has determined that the awarding of the contract without formal cc apetitive bidding will reuslt in cost savings and the following conditions are conplied with: a. The contract is for a single project, and is not a component of or related to any other project. b. When the amount of the contract does not exceed $1,000, the City should, whams feasible, obtain caripetiti.ve quotes. c. When the amount of the contract is more than $1,000, but less than $15,000,. the City shall obtain a minimum of three competitive quotes. The City shall keep a written record of the source and amount of the quotes received. If three quotes are not available, a lesser number will suffice provided that a written record is made of the effort to obtain the quotes. NOTE: The above applies to the Dictaphone Lagging Recorder. See attached user group and vendor quotes. This is not radio equipment; it is a recording system for two telephone instruments and radio messages transmitted and received. It will be purchased independently from Dictaphone, and is not included in the Motorola proposal above. r ADDENDUM March 14, 1985 TO: Chief of Police FROM: support services Manag SUBJECT: Reel-to-Reel Recorders I have contacted the following agencies, and they are all using and reccmend DICTAPHONE CORPORATION for recording equi.gnent. 1. Dave Graham Clackamas County Cam=ications 2. Mary Turner Oregon City CcmTmications 3. Diane Brandt cations Tualatin Rural Fire Protection District Cc m mi 4. Ray Connery Washington County Central Dispatch 911 Center L7ICTAPHONE CORPORATION QUOTE: "Veritrac" - 4 channel #5042, 4-channel, dual transport recorder/reproducer with 4 autcmatic gain control amplifiers and standard $8,410.00 length transparant door with lock #5516, high speed time/date generator/reader with month/day date, back up battery, XTAL Oscillator, auto search, auto transfer and all channel autrOlatie safe-scan $3,600.00 $ 210.00 #404846, bulk tape erase (boxes of 80) $ 30.00 #887298, head cleaning pads 40 ea. - #400413, 1/4", 3600' ► 1.0 mil base $1,280.00 reels of recording tape 800.00 Phone Couplers $ 189.00 Installation T(7rAL PRICE: $14,519.00 Cwn7%V3CIIa-HOFFMAN QUOTE - 4 channel public safety recorder. Price does not include accessories, or recording tape' Quote is for recorder and time/date generator/reader only. Phone quote Only, brochures being sent via mail. PRICE: $14,665.00 NLAGZ3A syr QUOTE - Unable to locate local supplier or service maintenance dealer. ® F-a of Dortland Box 3525 Portland.Orogon 97208 5031231-5000 TVVX 910.464-6151 March 12, 1985 ! Chief R. B. Adams City of 'Tigard, Fire Department 9020 S.U. Burnham Tigard, OR 97223 CONTRACT NO. 1834, BID NO. 13429 PDZ CMNUNICATION CONSOLE Please be advised that the subject equipment was duly advertised and awarded to Motorola Communicatious & Electronics, Inc. You have our authorization to purchase from our contract terms which are enclosed with this letter. ones Pur Manager DPS Offices also in Pasco.Washington,Chicago,Illinois,New York.N.Y.,Washington,O.C..Hong Kong,manila, Seoul,Singapore,Sydney.Taipei.Tokyo Communications and Electronics Inc. _! ' °"'c'a'Rad" -- Communications Sponsor lo,fha o;rnF+c Gamas Tigard Police Department 9020 S.W. Burnham Street March 14, 19Ba Address Refry to: Tigard, Oregon 97223 Attn: Chief Robert B. Adams 3z3 �:�•:,°.�rttr, ()R 97005 5, 33 Ref Communications Console Related Equipment s`a7- 7!7 Contract Pricing Information Dear Chief: At your request, and with the formal understanding that it is the intent of the City to purchase the needed Centracom Series II equipment outside of the normal bid process: I have revised pricing as per our agreement. Special pricing attitude only applies to GerlttracoM Series II console equipment. Base station and repeater equipment requested is covered by the current Oregon State Price Agreement. Centracom Series II equipment is covered by the special pricing agreement between the City of Tigard and the Port of Portland. Ple,se. note: the special pricing being offered the City is not automatically transferrable to any other agency who may, at some future date wish to purchase like equipment under the agreement established between Motorola and the City of Tigard. Please see the attached information covering of this proposal. terms and conditions If after a review of the attached information there are any questions, concerns or if more information .is needed, please let me know. Motorola and I are pleased to be in a position to supply the City with a full "Turn Key" Police Dispatch Center, I am requested and proposed will meet both The equipment E and requirements.requirements. present and future needs { confident that the time and effort spent in the planning and design of the Dispatch Center will Your agency with the tools necessary to Provide effective dispatch operation, provide a» efficient and { ft Thank you again and I will look forward to the on-going € coordination and implementation of the system. Regards, MOTOROLA COMMUNICATIONS / C.+eC . I� C. Ric& Foster r District Government MarketsWesteg Manager Tigard Police Departepe»t — ConsolelAgreea"t — rage 1 1301 E.Algonquin Rd., Schaumburg, Illinois o"01963 (..12)397.1000 ' TERM AND CONDITIONS PRICING All Pricing, Including Base Station equipment shall be subject to review and possible revision after 45 days. SHIPMENT All equipment shall be shipped FOB Destination, surface freight. SHIPMENT Shipment of Base station equipment can be made within seven weeks after receipt of a formal purchase order. Console equipment within a twenty- six week period after receipt of a formal purchase order. With this shipment information, It is requested that the City provide Motorola with required shit+, ing dates. NOTE: Because the console equipment (an , some of the base station equipment) is to be installed in a building, not as yet constructed, Motorola will agree to a future delivery of specified equipment for a period not to exceed twelve (12) months after receipt of a formal purchase order. Delivery requester by the City for extended delivery in excess of twelve months may be accepted by Motorola, but will require a review by concerned product groups within Motorola. PAYMENT Normal terms and conditions for a project of the scope requested by the City carry the following payment terms: 80% of the balance due upon shipment, 10% of the balance due upon installation, and the final 10% of the balance due upon system acceptance. All funds due Motorola shall be paid Net 30 after receipt of invoice by the City. The acceptance period shall not exceed a period of three weeks after final installation with zero Cnone) major system failures during this acceptance period. LIASON It is required that the City CDepartment) provide Motorola with the name of a single individual who shall act as a liason between the purchasing agency and Motorola Project Management personnel during system implementation and installation. Motorola will advise the purchasing agency of all projected delivery dates. The purchasing agency assumes full responsibility for any needed permits, leased Telephone lines, building preparation and remote radio site rental and access. Tigard Police Department - Console/Agreement - Page 2 s EQUIPtIENT PRICING s ITEM QTY DESCRIPTION UNIT COST TOTAL COST E CON80L.E FURNITURE 1 1 Triple-wide 36" Enclosure 2 057.00 2,057.00 #H1602-C i 2 1 Foot suPP orts #K752 100.00 100.00 3 1 Side Panels ifiK751 148.00 148.00 4 1 Custom Surface/Table Assembly 1450.00 1450.00 5 1 Vertical Mounting Rails W125 53.00 53.00 38.00 76.00 6 2 Blank 10- Blank Panels TOTAL FREE STANDING $3884.00 CONSOLE FURNITURE (r t l FREE STANDING CONSOLE - OPTIONS r 1 1 optional chair T'DN6885 510.00 510.00 2 l Optional Pencil Drawer 104.00 104.00 3 1 Optional File Drawer 159.00 159.00 OPTION TOTAL $773.00 Tigard Police D*p&rto&nt - Con%ola/AgroeW,*nt Pag* 3 CONS01LE ELECTRICS 1 1 Master Control Panel #81400 3,602.00 3,602.00 2 1 Gooseneck or Swivel Boom Mic 173.00 173.00 3 1 Multi-Station Select for Transmit or Receive N/C NIC 4 1 All Points Bulletin Select N/C N/C 5 1 Alert Tone No: 1 N/C N/C 6 1 Alert Tone No: 2 N/C N/C 7 1 Hot Pursuit Channel Marker NIC N/C e 1 Digital Dial Encoder N/C N/C 9 1 Touch Tone Encoder N/C N/C 10 1 Paging Encoder (1000+ calls) N/C N/C f` 11 1 Quick Call II Paging N/C N/C t 12 1 Public Address interface Agency to supply amplifier 90.00 90.00 13 6 Remote Door Control w/relay ** 48.00 288.00 14 5 Aux Control 51436 145.00 725.00 15 1 Headset Jack 140.00 140.00 16 1 Foot Switch 67.00 67.00 17 1 Central Electronics Bank 3573.00 3573.00 18 1 Base Control (Base t# 2) 145.00 145.00 19 1 Base Control (Rptr # 1) 145.00 145.00 20 1 Base Control (Base 0 3) 145.00 145.00 21 1 Base Control (Base 8# 4) 145.00 145.00 22 1 Receiver Module (Receiver # 1) 145.00 145.00 Tigard Pol i ee D&partmmt - C onaol a/Agr** wnt - Page 4 23 2 Base Interface / Existing Bases 900.00 1600.00 24 1 Base Interface/Control-Base 674.00 674.00 25 1 Base Interface/Wire Line Rptr. 674.00 674.00 26 1 Telephone Interface 247.00 247.00 27 2 Channel Control Panel 443.00 886.00 28 1 Deceiver Interface 626.00 626.00 tia tititi ti� Total Console Electronics $14090.00 GALL CHECK TELEPHONE 1 1 Call Check Console Panel 289.00 289.00 2 1 Call Check Electronics 1908.00 1908.00 3 1 Call Check Phone/Interface 190.00 190.00 CALL CHECK RADIO 1 1 Call Check Console Panel 289.00 289.00 2 1 Call Check Electronics 1908.00 1908.00 CCINTROL STATION Cat P.D. ) 1 1 MSR-2000 base/control station 110 watts, VHF, Private Line operation (CTCSS) with two (2) transmit and two (2) receive frequencies. Tone remote control. Covered by current Oregon State Contract 2151.00 2152.00 C_ Tigard Polico Departmmt - Console/Agreainent - Page 5 2 1 Antenna and Mina kit for Item !�1 above. Transmission line-718" LDF type at 200• . Antennae is a Collinear Array, 2.8 dBd gain. 358.00 358.00 Antenna- .• 452.00 452.00 Transmission Line. . . REPEATER 1 1 {SSR-2000 Repeater, VHF, 110 watts, private line, wJduplexer shields and intercom kit. Stand alone operation. Covered by current State Contract. With Time out Timer & Batterwith back-up functions - 4/wires 4108.00 "set-up 11 take-over operation. 4108.00 2 1 Antenna and line kit for Item �#1 above. Transmission line-7/8" { LDF type at 200• . Antenna, is a Collinear Arrays 2.8 dBd gain. 358,00 358.00 Antenna.. . 452.00 452.00 Transmission Line. . . 3 2 Monitor Receiver(s) , Desk Top type for monitoring of under- cover and fire mobile/portable frequency. Price includes antenna and Sine 910.00 1820.00 kit. MMMMMhM Equipment Total 'x'9700.00 Base/Fixed Equip f b Tigard Police Uep$rt t Console/Agre nt - Fagan INSTALLATION, MiA I NTENANCE & S»ERV I C E OPT I ONS 1. Recommended spare boards for Console - $3991.00 2. (**) Optional Extended First Years Maintenance for console, over and beyond the first 120 days of factory warranty. . .Requires the spare module (boards) set, see Item #1 above. 321.010 3. System Installation for New Console Equipment New base station, receiver and repeater. Full Turn K*y System Installation 5000.00 ** Door control function does not cover door strike or strike installation, only the switching function. . . SPECIAL NOTE: Cost(s) for changing existing equipment over to Private Line (CTCSS) operation not addressed within this quotation. (**) Does not include that labor/time needed for the removal and shipment to boards to Motorola Service :enter. Tigard Polico mart t - Canso1*/Agreeasent - Page 7 1 T I GNM POLICE DEPARTMENT SYSTEM RE-CAP 1. CONSOLE FURNITURE $ 3BB4.O0 2. CONSOLE ELECTRONICS 14090.00 3. NEW BASE/REPEATER/RECEIVER EQUIPMENT 9700.00 4. CALL CHECK EQUIPMENT 4384.00 6. INSTALLATION„ SPARE MODULES AND YEARS MAINTENANCE t ) 9312.00 i TOTAL SYSTEM COST $41570.00 Cha Normal warranty for the equipment being supplied is as fol lowst Base and console equipment / 120 days after shipment for parts and labor, parts for one year after shipment. (Votes Item One (1) does not reflect optional requested furniture. Tigard Police Department - Consol*/Agreom*nt - Page B GENE AL DESCRIPTION The proposed system will have the following features: 1/ Telephone Interface 2/ Headset jack 3/ Call Checks for (1) telephone & (2) selected radio audio 4/ Control for Existing base station at Public Works Location 5/ Control for New Hasa/Control Station to be located at the new Police Services Building. S/ Two (2) Alert Tones 7/ Door Control functions for six (6) remote door strikes H/ Hot Pursuit Channel Marker Digital dial and DTMF encode functions 10/ Paging Encoder with at a nein. of eight pre-set pages (Notes paging encoder capable of 1300 calls) 11/ Public Address interface for use with Agency supplied Public Address amplifier 12/ Custom writing/working surface 13/ All required console furniture 14/ Foot switch for remote transmit on selected channel 15/ Control station capable of transmission thru the repeater or dirrect communication to mobile/portable units IS/ Stand Alone Repeater with needed antenna system and duplexer 17/ Spare module sat for Central Electronics Hank 1e/ Extended one year warranty on Central Electronics boards Tigard Polic* Dspartaent — Console/Agreement — Page 9 Port of Portland At your request I have attached a copy of the contract that was used by the Port of Portland for the purchase of their Centracom Series II console equipment. Please Note: While this contract does cover the purchase Cas a result of formal bid) of Motorola Centracom Series II console equipment; the contract with %he Port also covers many goods and services not requested or required by the City of Tigard in the development of the Police Dispatch Center. All of the prices quoted within the contract with the Port cover extensive installation/implementation costs as well as extended warranty services. While Motorola is under no legal or contract obligation to allow the City of Tigard to purchase under the contract established with The Port of Portland, the special pricing established and being offered within this purchase agreement is being offered at our (Motorolaos) option. Tigard Police D&partaent - Console/Agreement - Page 10 1 �,O-c n 5"ER'`'°oo Sherwood Voli(•r yo Y1AV Vtirk Sherwood, 0IN? �l i! i� r l cls t rtn;� L 1985 LIC OREGON Ltar 'ij 11. Laths lift f',f l all"Ct, (16ef Robert Adams Tigard Police Wpt. Tigard, Oregon 97223 11'ar Mief Adams: Pursuant to our telephone conversation of 2/21/81 ac l;:tr�lin radio dispatch serE'ice, 1 am therefore requesting that you I�rel�art a I}rap.��al to twovide dispatch service for the Sherwood Police. ,fit<ai t ing your reply. I remain, Sin- -el)" La r Lakts (lief of Pol ice { £R! I WASHINGTON COUNTY PUBLIC SAFETY BUILDING — 146 N.E. LINCOLN HILLSBORO, OREGON 97124 R BOARD OF COMMISSIONERS DEPT. OF PUBLIC SAFETY BILL PROBSTFIELD,Sheriff WES MYLLENBECK, Chairman (503) 648-8894 BONNIE L. HAYS, Vice Chairman JIM WILLIS, Undersheriff EVA M. KiLLPACK (503) 640-3512 JOHN E. MEEK LUCILLE WARREN March 15, 1985 Mr, Jerry Edwards, Councilor City of Tigard P.O. Box 23397 Tigard, Oregon 97223 Dear Jerry: Thank you for your letter of March 5, 1985 requesting specific information regarding county police services delivered to the City of Tigard. As you may know, we do not have computerized dispatch capabilities to retrieve this data. When this service level issue came to my attention several months { ago, I directed our deputies to attempt to keep some records of calls covered in cities. This is a very unscientific and unreliable method of documenting service levels. I have learned that "sometimes" this data was recorded and sometimes it isn't. My general impression from listening to my police call monitor, reviewing the "hot sheet", and discussing this issue with our sergeants is that we service calls or offer cover in the City of Tigard on a daily basis. My staff tells me that as a result of our call volume and population density in the East County that this mutual aid effort is routine. I hope we don't get into a contest of who responds to police service calls and our "'troops" feel motivated to "keep book" on calls or build a case for either position of this issue. I will look forward to meeting with you to discuss any of the above or to further provide cost evaluations. I sincerely appreciate your interest in maintaining and further perpetuating professional police service in Washington County. Sincerely, William R. Probstfield l f.` L Sheriff ,JI%1 - . W R P:se / an equal opportunity employer +L FROM THE DESK OF: ALICE CARRICK SUPPORT SERVICES MANAGER PHONE: (503) 639-6168 TO: Support Services Personnel March 14, 1985 Confirming our discussion during the Support Services meeting, please make the following response to citizens when we are unable to respond to a call. In a polite and professional voice, say to the caller: "I'M SORRY, U1!- NO LONGER HAVE THE F.ESOUttCMS TO RESP11M, AND ARE REDIRECTING THEM TO THOEc, CX1S THAT HAVE HIGHER PRIORITY." If the citizen becomes upset and reeds further clarification, refer them to the shift supervisor. If one is not available, take their name and phone number, and a supervisor will return their call. At no time indicate that the City Council has told us to cut back in service, or that we don't have enough money in the budget, etc. And always remenber, BE POLITE. Thank you for your cooperation. i i cq r4 N N H dp CA to A y N ;a I 1-I 4n C14 42% ca H r4 N N R7 CD vu C R+ M a7co kn I r4W I-/ N DDO aJ SNI .4 o cu . co !13 t/1 H L2 H I it A 0 YC �� ►4 U N r-din `a ca o -4 4-4 � fn y v .4&�M�7o h �7 N fa r4 C7 SL's N M � H � 4 1 ocoa .4 c � r4 a A. 0 a a.cei r4 0 a+ vt I A LSmsy 100 4c it .4f o x ,� -4 or 4c n h. it it A A a. r4 1 ty G r7 rd ft9 tNrD 14 .'1i aha Z V N H H sal ts a03 J � Col U 4VFI w I cc SC t+ �2 LL. L .q,' L iiiCICC� 6+ co fes .+ 4 �s. d !C 0 c8 � G1 W 41 6i G9 : � cif C e+1 C Nf ..0 m C � 0 C A �( h 114 41 W V A o+ 1r •`•1 �+ �"• A IA r-1 V' N «�/ r^I LA 0 a-4 .4 � 64 z ar 4c N 4c 4c 4c