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City Council Packet - 01/26/1981 TIGARD CITY COUNCIL REGULAR MEETING JANUARY 26, 1981 , 7 : 30 P .M. FOWLER JUNIOR HIGH SCHOOL LECTURE ROOM NOTICE: ALL PERSONS DESIRING TO SPEAK ON ANY ITEM MUST SIGN `HEIR NAME ON THE APPROPRIATE SIGN-UP SHEET(S) LOCATED AT THE BACK OF THE ROOM. PERSONS DESIRING TO SPEAK WILL THEN BE CALLED FORWARD BY THE CHAIR TO SPEAK ON THE INDICATED ITEM(S) . AGENDA: 1 . CALL TO ORDER 2 . ROLL CALL r' 3. PLEDGE OF ALLEGIANCE 4. STATE OF THE CITY MESSAGE - Mayor Bishop 5 . CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ITEMS 6. CONSENT AGENDA: (All matters under Lhis iteadirtg are considered to be routine by the City Council and will be enacted in one motion in the form listed below. There will be no separate discussion of these items . If discussion is desired by any Council member or member of the audience, that item will be removed from the consent agenda and will be considered separately. ) (a) Approval of Minutes : January 12 & 19 , 1981 (b) Approval of Expenditures and Investments : $ 62 ,200. 57 (c) Written Communications - Receive and File Transmittal from Pat Hutchison re: NPO #1 review of projects . Transmittal from Dressler & Granata re: Waverly Meadows and Answering Transmittal from Planning Director (d) Monthly Reports - Receive and File Building Library Police Finance Planning (e) Accept and Authorize Signature of Mayor and City Recorder Consent Convenant - Street Improvements - 72nd Avenue & Upper Boones Ferry Road - CU 19-78 Requirement 7. RESOLUTION No. 81-05 A RESOLUTION HONORING AND COMMENDING ALAN W. MICKELSON FOR HIS SIX YEARS OF DEDICATED SERVICE TO THE CITIZENS OF TIGARD AS COUNCILMAN AND MAYOR.. (a) Presentation by Mayor and Council . 8 . RESOLUTION No. 81-06 A RESOLUTION EXPRESSING APPRECIATION OF THE CITY OF TIGARD TO ROGER PITSINGER FOR PUBLIC SERVICE AS A MEMBER OF THE TIGARD LIBRARY BOARD. (a) Presentation. by Mayor and Council . 9 . OLCC APPLICATIONS - Approve and authorize Mayor to sign. (renewals) The Tortilla Machine, 11445 SW Pacific Highway, Tigard/DA application ertsons� 12060 SW Main Street, Tigard/PS application The Hi Hat Restaurant, 11530 SW Pacific Highway, Tigard/DA application Swift Mart , SW Shady Lane, Ti¢ard/PS application cio �ra twa 12280 SW Scholls , Tigard/PS application Tra -7230 SW Main, Tigard/PS application Prairie Martcet #412, 8950 SW Commercial , Tigard/PS application Sherwood Inn at Tigard, 15700 SW Upper Boones Ferry, Tigard/DA application Ron ' s Green Valley Tavern, 12470 SW Main, Tigard/RMB application Bo T ri twa , 14365 SW Pacific Hwy, Tigard/PS application Gaffers , Tigard Plaza, Tigard/RMB application Plaid Pantry #24. 11006 SW Pacific Highway, Tigard/PS application Plaid Pantry , 15545 SW Durham Road, Tigard/PS application Pietro 's o oast Pizza, 13405 SW Pacific Hwy. , Tigard/RMB appl . Lone Oa Restaurant, 11920 SW Pacific Highway, Tigard/DA application Sarewa Store , 250 Tigard Plaza, Tigard/PS application � -eed-Meyer, 1�I3 SW Pacific Hwy. , Tigard/PS application Eve s Bu�et, 11565 SW Pacific Hwy. , Tigard/R application (a) Recommendation of Chief of Police. PUBLIC NOTICE 10. ZONE ORDINANCE AMENDMENT, ZOA 9-80 (CITY OF TIGARD SITE DESIGN REVIEW) A request by the City of Tigard for a Zone Ordinance Text Amendment for Chapter 18.59 Design Review revision. (a) This item has been removed from the agenda at the request of City Staff. It will be readvertised and heard in the future. 11 . COMPREHENSIVE PLAN REVISION CPR 1-80 (CITY OF TIGARD A70-80 MULTI-UNIT HOME FOR THE AGED) NPO #1 A request for the City Council to review a Comprehensive Plan change which would create a specific zone A70/80PD Multi-Unit Home for the Aged. Property included would be the property abutting west side of SW Hall Blvd, south of Burnham Street (Wash. Co. Tax Map 2S1 2DA, Tax Lots 702 and 400) . (a) Recommendation of Planning Commission (b) Consideration by Council (c) ORDINANCE No. 81- AN ORDINANCE ADOPTING FINDINGS WITH RESPECT — AN APPLICATION FOR AN AMENDMENT TO THE COMPREHENSIVE PLAN MAP OF THE CITY OF TIGARD AND FIXING AN EFFECTIVE DATE. (A70/80PD MULTI- UNIT HOME FOR THE AGED) . APPEAL PUBLIC HEARING PAGE 2 - JANUARY 26, 1981 - COUNCIL AGENDA 12. SITE DESIGN REVIEW APPEAL - SDR 28-80 NPO #5 The Planning Commission approval of a request by Georgia-Pacific regarding parking area conditions approving design review of pollution control facility that will have no new employees in an M-2 zone at 14410 SW 72nd Avenue (Wash. Co. Tax Map 2S1 1DD, Tax Lot 800) , which decision has been appealed to the City Council . Testimony will be limited to summation of previous statements . (a) Public Hearing Opened (b) Summation by Planning Director (c) Public Testimony Proponents (presentation limited to 15 minutes) Opponents (presentation limited to 15 minutes) Cross Examination (d) Recommendation of Planning Director (e) Public Hearing Closed (f) Consideration by Council 13. ORDINANCE No. 81- (formerly No. 80-93) AN ORDINANCE ADOTPING FINDINGS WITH RESPECT TO AN APPLICATION FOR AN AMENDMENT TO' THE 1970 ZONING MAP OF THE CITY OF TIGARD AND FIXING AN EFFECTIVE DATE . (Clyde Jacobsen) (a) Ordinance Tabled at January 19 , 1981 meeting. 14. ORDINANCE No. 81- (formerly No. 80-92) AN ORDINANCE ADOPTING FINDINGS WITH RESPECT TO AN APPLICATION FOR AN AMENDMENT TO THE 1970 ZONING MAP OF THE CITY OF TIGARD AND FIXING AN EFFECTIVE DATE . (Kittleson/Brown) (a) Ordinance Tabled at January 19, 1981. meeting. 15 . ORDINANCE No. 81-01 AN ORDINANCE ADOPTING THE WASHINGTON COUNTY FIRE DISTRICT No. 1 FIRE PREVENTION ORDINANCE . (a) Ordinance Tabled at January 12, 1981 meeting. 16. RESOLUTION No. 81- DECLARING AN INTENTION TO CONSTRUCT CERTAIN STREET AND SEWER IMPROVEMENTS WITHIN AN AREA DETERMINED TO BE A STREET IMPROVEMENT ASSESSMENT DISTRICT TO BE KNOWN AS STREET IMPROVEMENT DISTRICT No. 22 FOR SW HAMPTON STREET; DESCRIBING THE PROBABLE TOTAL COST THEREOF; DEFINING THE BOUNDARY OF THE DISTRICT TO BE BENEFITED AND ASSESSED; APPROVING AND ADOPTING PLANS AND SPECIFICATIONS FOR THE WORK AND ESTIMATES OF THE CITY'S ENGINEER; AND SETTING PUBLIC HEARING AND DIRECTING THE GIVING OF NOTICE THEREOF. (a) Recommendation of Director of Public Works . 17. ORDINANCE No. 81- AN ORDINANCE DETERMINING THE FINAL COST OF SEWER IMPROVEMENTS IN THE SUL\1MERHILLS SUBDIVISION . -SEWER LOCAL, IMPROVEMENT DISTRICT, RATIFYING PAGE 3 - COUNCIL AGENDA -- JANUARY 26, 1981 z AND ADOPTING THE APPORTIONMENT AND ASSESSMENT OF THE COST TO RESPECTIVE PARCELS OF LAND WITHIN THE DISTRICT, SPREADING THE ASSESSMENT AND DIRECTING THE ENTRY OF ASSESSMENTS IN THE LIEN DOCKET. (a) Recommendation of Director of Public Works . 18. ANNEXATION MEETING DISCUSSION (a) Request of Mayor. 19 . OTHER 20 . EXECUTIVE SESSION: City Council will go into executive session under the provisions of ORS 192. 660 (2) (a) to discuss TMEAJOSEA contract negotiations. 21 . ADJOURNMENT r PAGE 4 - COUNCIL AGENDA - JANUARY 26, 1981 T I G A R D C I T Y C O U N C I L REGULAR MEETING MINUTES , JANUARY 26 , 1981 - 7 : 30 P.M. 1 . ROLL CALL: Present : Mayor Wilbur A. Bishop, Councilmen Tom Brian, John Cook, Kenneth Scheckla , Councilwoman Nancie Stimler ; Chief of Police , Robert Adams ; City Administrator, Raeldon R. Barker ; Finance Director/City Recorder, Doris Hartig; Planning Director, Aldie Howard; Clerk Typist II , Lowana Murray. 2 . STATE OF THE CITY MESSAGE - Mayor Bishop Mayor Bishop gave his State of the City message listing the accomplish- ments of the past two years , including the Senior Citizen Center, having the most overlayed streets in one year, new soccerfield at Cook Park, Tax Base passed on the November, 1980 , ballot and is still the lowest tax base for a City . Mayor Bishop expressed the goals for the future including unity of the community, civic center for City of Co`y„dl'-�ad Ti -ard, er_e losa.l hus- Se-r-viee , informed citizens , new Economic s01091 C( mmittee , Police and Safety Committee, and helping the NPO Committees become active . 3 . CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ITEMS (a) No one appeared to speak . 4. APPROVAL OF MINUTES : January 12 & 19, 1981 . (a) Motion by Councilman Cook seconded by Councilman Scheckla to approve. Approved by unanimous vote of Council . 5 . APPROVAL OF EXPENDITURES AND INVESTMENTS : $62 ,200 . 57 (a) Motion by Councilman Cook, seconded by Councilman Scheckla to approve . Approved by unanimous vote of Council . 6 . WRITTEN COMMUNICATIONS - Receive and File . Transmittal from Pat Hutchison re : NPO #1 review of projects . Transmittal from Dressler & Granata re : Waverly Meadows and Answering Transmittal from Planning Director. (a) Motion by Councilman Cook, seconded by Councilman Scheckla to receive and file . Approved by unanimous vote of Council . 7 . MONTHLY REPORTS - Receive and File Building Library Police Finance Planning y (a) Motion by Councilman Cook, seconded by Councilman Scheckla to receive and file . Approved by unanimous vote of Council . 8. r.CCEPT AND AUTHORIZE SIGNATURE OF MAYOR AND CITY RECORDER Consent_ Covenant - Street Improvements - 72nd Avenue and Upper Boones Ferry Road - CU 19-78 Requirement (a) Motion by Councilman Cook, seconded by Councilman Scheckla to approve and authorize Mayor and City Recorder to sign . Approved by unanimous vote of Council . 9. RESOLUTION NO. 81-05 A RESOLUTION HONORING AND COMMENDING ALAN W. MICKELSON FOR HIS SIX YEARS OF DEDICATED SERVICE TO THE CITIZENS OF TIGARD AS COUNCIL- MAN AND MAYOR. (a) Mayor Bishop announced that this presentation will be made at another time. 10. RESOLUTION NO. 81-06 A RESOLUTION EXPRESSING APPRECIATION OF THE CITY OF TIGARD TO ROGER PITSINGER FOR PUBLIC SERVICE AS A MEMBER OF THE TIGARD LIBRARY BOARD. (a) Motion by Councilwoman Stimler, seconded by Councilman Scheckla to adopt and forward to Roger Pitsinger. Approved by unanimous vote of Council . 11 . OLCC APPLICATIONS - Approve and authorize Mayor to sign. (renewals) . The Tortilla Machine, 11445 SW Pacific Highway, Tigard/DA application Albertsons , 12060 SW Main Street, Tigard/PS application The Hi Hat Restaurant, 11530 SW Pacific Highway, Tigard/DA application Swift Mart #17 , 9800 SW Shady Lane, Tigard/PS application Scholls Thriftway, 12280 SW Scholls , Tigard/PS application . Tradewell #77 , 12230 SW Main, Tigard/PS application Prairie Market #412 , 8950 SW Commercial , Tigard/PS application Sherwood Inn at Tigard, 15700 SW Upper Boones Ferry, Tigard/DA Application Ron' s Green Valley Tavern, 12470 SW Main, Tigard/RMB application Big B Thriftway, 14365 SW Pacific Hwy, Tigard/PS application . Gaffers, 207 Tigard Plaza, Tigard/RNIB application . Plaid Pantry #24, 11006 SW Pacific Hwy, Tigard/PS application Plaid Pantry #68, 15545 SW Durham Road, Tigard/PS application . Pietro 's Gold Coast Pizza, 13405 SW Pacific Hwy, Tigard/RMB appl . Lone Oak Restaurant, 11920 SW Pacific Hwy, Tigard/DA application . Safeway Store #383 , 250 Tigard Plaza, Tigard/PS application Fred Meyer, 11565 SW Pacific Hwy. , Tigard/PS application . Eve 's Buffet, 11565 SW Pacific Hwy. , Tigard/R application PAGE 2 - REGULAR COUNCIL MEETING, JANUARY 26 , 1981 (a) Chief of Police recommended approval . (b) Motion by Councilman Cook, seconded by Councilman Scheckla to approve and authorize Mayor ' s signature . Approved by unanimous vote of Council . 12 . ORDINANCE No. 81-02 ( formerly No . 80-93) AN ORDINANCE ADOPTING FINDINGS WITH RESPECT TO AN APPLICATION FOR AN AMENDMENT TO THE 1970 ZONING MAP OF THE CITY OF TIGARD AND FIXING AN EFFECTIVE DATE . (Clyde Jacobsen) (a) Motion by Councilman Cook, seconded by Councilman Scheckla to remove this ordinance from the table . Approved by unanimous vote of Council . (b) Motion by Councilman Cook, seconded by Councilman Brian to adopt . (c) Motion by Councilwoman Stimler, seconded by Councilman Scheckla to table ordinance until joint Council/Planning Commission meeting of February 3rd . Motion to table ordinance failed three to two votes , Councilman Scheckla and Councilwoman Stimler voting Aye. (d) Planning Director gave summation of background saying this is a small area of floodplain and that it will be dedicated for park purposes . (e) Councilman Brian said since the Planning Commission and the Park Board have reviewed and passed this project and since its a small parcel with natural vegetation that wouldn ' t require any Public Works maintenance he would accept this project . Motion to adopt ordinance failed on first reading with Council- woman Stimler voting nay. 13 . ORDINANCE No. 81-03 ( formerly No. 80-92) AN ORDINANCE ADOPTING FIND- INGS WITH RESPECT TO AN APPLICATION FOR AN AMEND- MENT TO THE 1970 ZONING MAP OF THE CITY OF TIGARD AND FIXING AN EFFECTIVE DATE. (Kittleson/Brown) . (a) Motion by Councilman Cook, seconded by Councilman Brian to remove this ordinance from the table. Approved by unanimous vote of Council . (b) Motion by Councilman Cook, seconded by Councilman Scheckla to adopt. PAGE 3 - REGULAR COUNCIL MEETINGS - JANUARY 26 , 1981 5 it "v (c) Councilwoman Stimler expressed her concern that the land being dedicated for park purposes was within the 100 year flood plain and the dedication may not be necessary. (d) Motion by Councilwoman Stimler, seconded by Councilman. Scheckla to table the ordinance until such time as the Council and Park Board meet in joint session to establish policy. (e) Councilman Brian requested discussion on item be allowed before this item is tabled. (f) Councilwoman Stimler and Councilman Scheckla withdrew motion to allow further discussion. (g) Planning Director requested Council consider approval as staff has requested approximately 15 . 5 acres for substantial park development to take place and maintenance is not required at this time . He further suggested there are other options open to the City. Council discussed in great length the 100 year floodplain area being developed as a park, the railroad cross- ing and the 800 foot cul-de-sac (fire emergency vehicles can turn around) and future development of the area . (h) Motion to adopt ordinance failed with C�_�n :ilwoman Stimler and Councilman Scheckla voting nay. After discussion it was decided to check with City Attorney to see if this should be the final vote or if the ordinance needs to come before Council again for second reading - this also applies to Ordinance 81-02 . 8:00 PUBLIC NOTICE 14. ZONE ORDINANCE AMENDMENT, ZOA 9-80 (CITY OF TIGARD SITE DESIGN REVIEW) A request by the City of Tigard for a Zone Ordinance Text Amendment for Chapter 18 . 59 Design Review revision. (a) This item was removed from the agenda at the request of City Staff. It will be readvertised and heard in the future . 15 . COMPREHENSIVE PLAN REVISIONS CPR 1-80 (CITY OF TIGARD A70-80 MULTI-UNIT HOME FOR THE AGED) NPO #1 A request for the City Council to review a Comprehensive Plan change which would create a specific zone A70/80PD Multi-Unit Home for the Aged. Property included would be the property abutting west side of S.W. Hall Blvd, south of Burnham Street (Wash. Co. Tax Map 2S1 2DA, r: Tax Lots 702 and 400) . (a) Planning Director summarized the reasons for this Comprehensive z: Plan revision which would allow multi-unit home for the aged. Two units will be built consisting of 74 units on Lot 702 (1 .60 acres) 303 units on Lot 400 (4. 80 acres) . The project will be federally financed, together with a pharmacy and geriatric clinic. PAGE 4 - REGULAR COUNCIL MINUTES - JANUARY 26, 1981 �r (b) Mayor Bishop expressed his concerns regarding how this project was initiated and stated he felt the applicant should pay the Comprehensive Plan Revision ($500) permit fee . The applicant agreed to pay the fee. (c) Pat Hutchinson, Chairman of NPO #1 , stated the NPO committee favors having this type of project and expressed a desire to have more staff input regarding projects in the future . (d) ORDINANCE NO. 81-04 AN ORDINANCE ADOPTING FINDINGS WITH RESPECT TO APPLICATION FOR AN AMENDMENT TO THE COMPREHENSIVE PLAN MAP OF THE CITY OF TIGARD AND FIXING AN EFFECTIVE DATE. (A70/80PD MULTI-UNIT HOME FOR THE AGED) . (e) Motion made by Councilman Cook, seconded by Councilwoman Stimler to adopt. (f) Mayor Bishop recommended some changes be made in the original Ordinance as follows : 1 . Section 2 : #l . to read "Development on Lot 400 - 4 . 80 acres and Lot 702 - 1 . 60 acres shall be reviewed by the Planning Commission etc . 2 . Section 2 . #E3 . "In consideration of the substantial value added to this property by this Comprehensive Plan Revision, the developer of this property will include the development of Lot 700, owned by the City of Tigard, to full park facilities as approved by the Park Board and the City Council . This is to include the area behind the Tigard Senior Citizen Center and contigu- ous with Lot 700 . 3 . Section 2 . #4. The developer to pay a $500 application fee for the Comprehensive Plan Revision. (g) Motion by Councilman Scheckla , seconded by Councilwoman Stimler to approve amendments as suggested by Mayor Bishop. Amendment approved by unanimous vote of Council . Ordinance 81-04 as amended approved by unanimous vote of Council APPEAL PUBLIC HEARING 16 . SITE DESIGN REVIEW APPEAL - SDR 28-80 The Planning Commission approval of a request by Georgia-Pacific regarding parking area conditions approving design review of pollu- tion control facility that will have no new employees in an M-2 zone at 14410 SW 72nd Avenue (Wash . Co. Tax Map 2S1 IDD, Tax Lot 800) , which decision has been appealed to the City Council . PAGE 5- REGULAR COUNCIL MEETING, JANUARY 26, 1981 (a) Public Hearing Opened (b) Planning Director explained that he was asking the applicant to bring the present parking lot up to code by paving , curbs , striped parking and clean up years of noxious vegetation . (c) Public Testimony Proponents : Bryan Johnson of Seton Johnson & Odell , 133 SW Second, consulting engineers , gave a slide presenta- tion showing the Georgia Pacific property from various points to illustrate how little of the park- ing lot can be seen from off the premises . Meral Royce , Georgia Pacific Corp. , asked that condition No . 1 be removed from tree Staff Report because of high costs , stating that they would hire maintenance for the property and keep it up and would comDly to the remaining five conditions . Opponents : No one appeared to speak. (d) Planning Director recommended upholding the Planning Commission decision. APP (e) There was considerable discussion by Council , applicant , and staff regarding Municipal Code requirements and what was reason- able in this particular case. ( f) Motion by Councilman Cook, seconded by Councilwoman Stimler that the vegetation on the banks adjacent to the employee park- ing lot be upgraded subject to approval of Planning Director . Adequate storm drainage be provided on site subject to the approval of the Public Works Director. A plan be submitted for an on-going improvement plan. " Approved by unanimous vote of Council . Councilman Cook noted it was the intent of the motion that the Planning Director work out details with applicant and the motion did not include paving as required in condition one . RECESS 9 :30 PM to 9 : 50 PM 17 . ORDINANCE No. 81-01 AN ORDINANCE ADOPTING THE WASHINGTON COUNT FIRE DISTRICT NO. 1 FIRE PREVENTION ORDINANCE . (a) Motion by Councilman Cook, seconded by Councilwoman Stimler to remove this ordinance from table . Approved by 4 - 1 vote , Councilman Brian voting nay. PAGE 6 - REGULAR COUNCIL MEETING, JANUARY 26, 1981 IF (b) City Administrator explained that this ordinance is for build- ings other than single or two family dwellings . That if you have a building valued at $200 ,000 in the City of Tigard, current fee would be $437 .00 for a building permit . The Fire District fee would be $174. 80 which is 40% of $437 .00 . City Hall keeps 5% fee or $8 . 74 for administration handling fees . (c) Motion made by Councilman Cook, seconded by Councilrnan Schnckla to adopt. Approved by unanimous vote of Council . 18 . RESOLUTION No. 81-07 DECLARING AN INTENTION TO CONSTRUCT CERTAIN STREET AND SEWER IMPROVEMENTS WITHIN AN AREA DETERMINED TO BE A STREET IMPROVEMENT ASSESS- MENT DISTRICT TO BE KNOWN AS STREET IMPROVEMENT DISTRICT NO. 22 FOR SW HAMPTON STREET; DESCRIB- ING THE PROBABLE TOTAL COST THEREOF; DEFINING THE BOUNDARY OF THE DISTRICT TO BE BENEFITED AND ASSESSED; APPROVING AND ADOPTING PLANS AND SPECIFICATIONS FOR THE WORK AND ESTIMATES OF THE CITY 'S ENGINEER; AND SETTING PUBLIC HEARING AND DIRECTING THE GIVING OF NOTICE THEREOF. (a) City Administrator recommended approval . (b) Motion made by Councilwoman Stimler, seconded by Councilman Brian to adopt. Approved by unanimous vote of Council . 19 . ORDINANCE NO. 81-05 AN ORDINANCE DETERMINING THE FINAL COST OF SEWER IMPROVEMENTS IN THE SUMMERHILLS SUBDIVISION SEWER LOCAL IMPORVEMENT DISTRICT, RATIFYING AND ADOPTING THE APPORTIONMENT AND ASSESSMENT OF THE COST TO RESPECTIVE PARCELS OF LAND WITHIN THF DISTRICT, SPREADING THE ASSESSMENT AND DIRECTING THE ENTRY OF ASSESSMENTS IN THE LIEN DOCKET. (a) City Administrator recommended approval . (b) Councilman Scheckla requested that the month of June be changed to January in Section 5 of the ordinance. (c) Motion made by Councilwoman Stimler, seconded by Councilman Cook to adopt as amended. Approved by unanimous vote of Council . 20. ANNEXATION MEETING DISCUSSION. Concensus of Council was that the annexation meeting was well received and very informative. Mayor Bishop asked that staff follow up with y � letters sometime in the future. Councilman Cook commended staff for a job well done. PAGE 7 - REGULAR COUNCIL MEETING, JANUARY 26 , 1981 w . kmagaaaffi I E M 21 . OTHER to for awether s a vote (a) Planning Director asked Council Area CommunicationsliCommisstion� . wish to stay with Metropolitan (Cable TV) Motion by Councilwoman Stimler, seconded by Councilman Cook to stay with the Metropolitan Area Commications Commission. Approved by unanimous vote of Council . n (b) Planning Director informed Council that NPO #5 has become active . be (c) Planning Director announced that therp.MillDurhamDowntown Treatment Committee meeting January 28th, 7 :30 , Plant. cil has 1 ' (d) Mayor Bishop informed Yep or se�ected Art Haas tesenttthemtae theool ParD1Boardstrictmeetings . (e) Mayor Bishop brought Metropolitan Service District ' s letter to the attention of Council regarding a request for a represen- ative from Tigard Council to attend the tri-county local officials advisory committee. Mayor Bishop offered to attend these meetings . (f) Mayor Bishop said that due to lack of funds the 72nd overpass ;. will be held up. The overpass is third on the list and he will attend a meeting to see if it can be moved up. (g) Finance Director requested payment of $5548 . 50 be paid to Northwest Under Ground for Tigard Senior Citizen Sewer Line . seconded by Councilwoman Stimler Motion made by Councilman Cook, 3 to authorizeFnance Director to pay $5548 . 50 Line . to Northwest Under i. Ground for Tigard Senior Citizen Sewer Line . Approved by unanimous vote of Council . { (h) City Administration gave a progress report on the vacant lieutenant ' s position. Letters have been sent out to the top two candidates one of which recently called the Chief indicating he has another offer and withdrew application. The one candidate left will be interviewed Thursday. (i) Councilman Cook reQdsmall and cut down onthe late meetings . unS1eeld Fa o help keep the agendas He also suggested that the Par Board be invited to join Council for combined meeting . (j ) Councilwoman Stimler asked that Resolutions of Appreciation be given to reserve officers. RECESS 10:45 P.M.- PAGE 8 - REGULAR COUNCIL MEETING, JANUARY 26, 1981 RECONVENED 10 :47 P.M. Council reconvened in executive session under the provisions of ORS 192 . 660(2) (a) to discuss TMEA/OSEA contract negotiations . Negotiator Darrell Smith distributed to Council costing out figures for the proposed two year contract. Summarizing, the first year contract would contain the following: Five percent (5%) cost of living increase to current salary schedule. Employer to pickup four percent (4%) retirement contribution, or at the option of the employee, the four percent (4%) will be added to his/her gross salary. Employee eligible after 18 months of employment . Add one days ' vacation accumulation to each category. Modify life insurance to provide $5,000 instead of current $1 ,000 . Modify dental and health insurance program to provide the employer will pay for premium increases . Several language changes . Second year contract : Ten percent (10%) increase to existing salary schedule Add additional step to salary schedule Increase clothing allowance for specific employees to $70 per year. Modify dental and health insurance program to provide the employer will pay for premium increases . There was considerable discussion by council regarding the settlement as well as the impact of the second year contract on the City ' s resources . Council adjourned at 11 :25 and went into regular session. Motion by Councilman Stimler to radify the contract with TMEA as present- ed for the two years ; motion seconded by Councilman Brian. Meeting adjourned 11 :30 P.M. 4 City cor er ATTEST: Mayor PAGE 9- REGULAR COUNCIL MEETING, JANUARY 26, 1981 Date 1/26/81 I wish to testify before the Tigard City Council on the following item: (Please print your name) Item Description: AGENDA ITEM # 12 SITE DESIGN REVIEW APPEAL SRD 28-80 GEORGIA PACIFIC Proponent (for) _—_ _ -- _ � Opponent (against) Name, Address and Affiliation Name, Address and Affiliation avr J U "As Se_ U � C-- / 3 3 S4- P� r 7 20 A, s�( e-v ea G -e- n II G l�'�- TQC_ • C- f� --- PAYMENT OF BILLS FOR COUNCIL APPROVAL PROGRAM BUDGET JANUARY 26, 1981 Community Protection Police 10,995.54 Public Works 8,785.66 Municipal Court 316.43 Planning 1114.11 Building _ 869.01 Total Community Protection 22,080.75 Home & Community Quality Public Works 3,466.06 _ Social Services Library 1,214.86 Aged Services Youth Services Historical Total Social Services 1,214.86 Policy & Administration Mayor & Council 139.94 Administration 384.25 Finance 1,208.51 Total Policy & Administration 1,732.70 City Wide Support Functions Non-departmental 1,820.24 Misc. Accounts (refunds & payroll deductions, etc.) 23,146.16 CAPITOL BUDGET Community Protections Road Acquisition & Dev. Parks Acquisition & Dev. Storm Drainage Total Community Protection Support Services Building Improvements DEBT SERVICE General Obligation Bond Bancroft Bond 8,739.80 UNIFIED SEWERAGE AGENCY Contract TOTAL AMOUNT OF CHECKS WRITTEN 62 200.57 Neighborhood Planning Organization #1 � 7 January 1981 City of Tigard Mayor and Councilpersons City of Tigard Tigard, Oregon 97223 Recently several zone changes inside NPO #1 have occured prior to NPO review. The recent A-70/A-80 Comprehensive Plan Revision, CPR- 1-80 was taken to the Planning Commission without NPO review. While we don't dissagree with the results, we do feel it represents another example of NPO input being bypassed. We have also recently been discouraged from reviewing projects that have not been formally presented to City Staff. We wish to listen to citizens and/or developers as soon as they have ideas or plans. They and we should be encouraged, not dis- couraged, from early stages of development. review. Therefore, in an effort to start 1981 off on the right foot, NPO #1 would like to request you to review the City responsibil- ities to the NPO as outlined in City of Tigard Resolution #79-8 Section 3(d) Subsections 3, 4; 5, and 6, and LCDC 's Statewide Planning Goals and Guidelines-Goal #1 (Citizen Involvement) . The citizen functions described in these were also confirmed in a joint session of Tigard City Council and Tigard Planning Com- mission in May 1980. The May meeting suggested that NPO 's be the first review of new projects and plan changes. We on NPO #1 would like you to direct the City Staff to assure the compliance with Resolution 79-8 and LCDC Goal #f`1 and your position of May 1980. We Feel that we can best serve both our neighborhoods and the overall City interests by having an early review of developments and Plan changes so that our input may be timely. We thank you for your support in the past and in advanne for your continued support in the future on this as well as other issues. Please, read this into the public record at your next meeting, Sincerely. Copies to: Mayor, City Councilpersons, Planning Commissioners, _ Planning Staff, City Administrator, Metro, and The Land Conservation and Development Commission DRL-SSLER AND GRANATA ATTORNEYS AT LAW 2323 S. E.122ND AVENUE TELEPHONE ROBERT L.DRE35LER PORTLAND,OREGON 97233 255-8953 ERN E3T 1.BlVt3EL ER FRED A.GRANATA OF COUNSEL December 29, 1980 Alan Mickelson, Mayor City of Tigard Councilman John E. Cook Councilman Kenneth Scheckla Councilman Tom Brian Councilwoman Nancy Stimler Reldon Barker, City ,'administrator 2 3 37 7 P. 0. " Tigard, Oregon 97223 Gentlemen: This letter is addressed to each of you on behalf of various residents whom I represent of Waverly Meadows, a subdivision situated between Bonita Road (on the south) and Hall Boulevard (to the west) . It is located within NPO #5 of the Tigard comprehensive plan. It has come to the attention of my clients that a proposed street, S.W. Fanno Creek Drive, is planned for installation through their neighborhood which would cut diagonally from Bonita Road southwesterly to Hall Boulevard. This street is recommended in the comprehensive plan and is discussed on pages 12 and 13. Its purpose is stated as being "to minimize traffic impacts upon Hall Boulevard and Bonita Road." When the comprehensive plan was developed, the area of Waverly Meadows was still a meadow with no significant amount of residential development (although the plan contemplates residential development in this area - page 12). All persons who purchased homes did so after the plan was completed and had no real opportunity to address the question of this street. It is true that the proposed street, designated a minor collector, will "minimize traffic impacts on Hall and Bonitd' but it will do this at the expense of directing traffic onto Southwest Fanno Creek Drive into the Waverly Meadows neighborhood. The effect will be to cause automobile noise and pollution and create traffic hazards within what is now a quiet residential neighborhood. Alan Micekson, Mayor Councilman John E. Cook Councilman Kenneth Scheckla Councilman Tom Brian Councilwoman Nancy Stimler December 29, 1980 Page 2 This effect is in violation of the goals of the Tigard community plan in the following respects: Goal 2: . .to preserve and enhance existing neighborhood values. Future development proposals should be sensitive to the concern of citizens for their own immediate environment. . ." Goal 4. "Heavy traffic is noisy, smelly and dangerous. It conflicts with residential values and with many of the other activities within the city. Therefore, major traffic routes need to be designed and located in a manner that will minimize these inherent conflicts and at the same time allowing motorists to reach their destinations quickly and safely." My clients believe that the roadway, as proposed, does not comport with the community plan and in fact is in conflict with Goals 2 and 4. They wish an opportunity to present their views at a meeting of the City Council toward the objective of obtaining a modification of the proposal in such a way that only local traffic would use S.W. Fanno Creek Drive, and that traffic which would use that street as a shortcut to or from Bonita and Hall would be eliminated. This would be accomplished by installation of dead end barriers, cul-de-sacs or similar obstructions. Very rule you , FR . GRA.NATA FAG/dl CffY0FT110MM Januaxy 12, 1980 WASHINGTON C—,fiJf tTY,C:iRK;bN Mr. Fred A. Granata Atta=ey At Zav 2323 SE 122nd .Avenue Portland, Oregon 97233 REFER8NC E: Letter to City Of Tigard concerning Fanno Creek Dri^v-E dated December 29, 19380 Dear Mr. Granata: . Paragr h #2: S.W. Fanno Creek Drive has been clearly outlined in our Ccaprehensive Plan and portions of it have been constructed. Paragraph #3: If we waited for people to move into new homes, and then tried to develop a Comprehensive Plan, we would most assuredly eXP -fence r difficulties. Land uselannin P g is very seldom accomplished in this manner; as a matter of fact; you are suggesting that we reverse a process which has been very successful to this point nationwide. Paragraph 94: 1 do not agree with your analysis of traffic flow. As you know, we intend to eliminate the access onto Bonita Road at 80th Place forcing traffic north to Fanno Creek Drive, then east through the Robert Randall Development to 79th. and Bonita. The major Impact will be along Fanno Creek Dri:c to S31 -01alevaad or Bonita. We have designated this street to bii a "minor collector". Paragra a #7: Goal. #2 and Goal #4 are guidelines which we try to follow in reviewing davelopment..,,"allowing motorists to reach their destinations quickly and safely"- A great devil of time was spent in the NPo #5 process addressing traffic circulation and out of these discus sionscazm? a consensus Of tha final resolve - Fanno Creek Drive.' Who will use this street as a "short-cut"? Persons living on 80th Place will obviously wish to leave and return to their homes. With no immediate access to Bonita:, they will drive through the Randall Project or eventually come off Sall Boulevard to the north. We do not feel that dead end barriers, culs-de-sac,or obstructions are . appropriate. The traffic circulation plan has been' established, certain portions of Fanno Creek Drive have been constructed with furfher construct�Lon to take place very soon. 12420 S.W. MAIN P.O. BOX 23397 TIGARD, OREGON 97223 PH: 639-4171 Page 2 If you wish to persist in this matter, I suggest that you develop alternate traffic circulation plans for our review and comment_ Following this review, we would be in a better position to respond before the City Council. For you to merely suggest we place "obstructions" at various locations along a plannecl/constructed collector, just doesn't seem realistic_ JYo d1e CHN Planning Director AHvrac. ._. . MEMO TO: CITY COUNCIL DATE: JANUARY 26, 1981 FROM: BUILDING DEPARTMENT SUBJECT: MONTHLY REPORT FOR MONTH OF DECEMBER, 1980 December's building activity included permits for 10 signs, 17 single family residential, 3 residential alter and repair, 1 commercial, 6 commercial alter and repair and 1 site grading for a total valuation of $1, 372, 587. 00. Fees for 28 permits $6,125. 80 Fess for 10 signs 230.00 Plumbing Activity - 38 1,011. 00 Mechanical Activity - 45 771. 00 Business Licenses - 24 1,076.00 TOTAL - - - $9, 213. 80 Sewer Permits - 9 $14, 500. Sewer Inspections - 9 475. 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L-1 w .+ pry -L� •.� { i) - a O O U9 _ E 4_ X C 3 3 P p f-a cu •r1 O Z z m 1-4 m T CD C4 C U .-1 4-) C- U O - C CO C •ri CY t7i 1 ata .Tf cu P .-4 P4 U •r{ 'ri co Cu Cs N M CU CD =U) En F- :3 s = C-3 E: Cn Date:December 31, 1980 f FINANCIAL STATEMENT EXPENDITURES OPERATIONAL BUDGET 1980-80 Current Fear-To Budget Month Date 1. COMMUNITY PROTECTION Police Services 1.1 1.1.1 Patrol 499,459 40,788 255,459 1.1..2 Investigation 120,366 9,250 55, 160 1.1.3 Communication 145,272 11 ,776 70,920 1.1.4 Administration 74,.302_ 3,628 28,242 TOTAL 8 9 99 65,442 409,781 Public Works 1.2 1.2.1 Street Lighting 83,000 5,889 28,476 1.2.2 Traffic Signal-Marking-Signs 33,467 1 ,641 16,210 1.2.3 Engineering 43,721 7, 177 18,533 1.2.4 Admin. & Clerical 25,706 2,088 12,534 TOTAL 155.574 16,795 75,753 Municipal Court 1.3 1.3.1 Arraingments & Trials 29,605 2,252 14, 141 Planning & Zoning 1.4 1.4.1 Current Planning 80,728 7,842 37,731 1.4.2 Advance Planning 10,413 294 1 ,481 TOTAL 91,141 8, 136 39,212 Building Inspection & Enforcement 1.5 1.5.1 Plan Checking 27,811 2,356 13,616 1.5.2 Field Inspection 50,574 4,003 24,466 1.5.3 Support Services 11,141 895 5,432 1.5.4 Program Administration 13,873 1 , 197 6,978 TOTAL 103.399 8,451 50,492 1 Page 2 EXPENDITURES 1980-81 Current Year-To Budget Month Date 2. HOME AND COMMUNITY QUALITY Public Works 2.1 2.1.2 Sanitary Service 182,971 9,006 45,458. 2.1.3 Streets & Roads 341,358 3,301 131 , 180 2.1.4 Parks 70,792 3,863 33,634 2.1.5 Storm Water Control + 1600 50,646 = 52,246 844 31 ,523 2.1.6 Special Projects 13,736 1 , 149 6,439 2.1.7 Ancillary Service 34,999 2,615 15,497 2.1.8 Engineering 71,366 6,070 36,020 2.1.9 Admin. & Clerical 28,407 2,276 13,912 2.1.11 Insect Control 9,000 1 ,058 7,662 TOTAL + 1600 803.275 =804;875 30, 182 321 ,325 3. SOCIAL SERVICES Library 3.1 3.1.1 Technical Services 29,026 2,435 14,023 3.1.2 Community Services 66,240 5,015 37, 154 3.1.3 Operations & Maintenance 3,134 109 1 ,620 3.1.4 Administration 14,072 1 , 159 6,783 TOTAL 112 2 8,718 59,580 Youth & Aged Services 3. 3.3.1 Loaves & Fishes 6,000 1 ,599 3,578 3.4.1 Youth Services 59,825 15,942 35,021 TOTAL 65.825 17,541 38,599 4. POLICE AND ADMINISTRATION Mayor & Council 4.1 4.1.1 Policy & Direction 10.982 1 , 143 3,510 City Administration 4.2 4.2.1 Management Functions 43,750 3,532 19,724 4.2.2 Staff Functions 23,580 1 ,824 9,221 4.2.3 Ancillary Functions 4,424 331 2,032 TOTAL 71,754 5,687 30,977 Fiscal Administration 4.3 z - - 4.3.1 Finance Program +157 92,891 = 93,048 7,319 46,728 4.3.2 City Records 30,969 2, 184 12,692 4.3.3 Management Support 10,609 891 5,301 TOTAL +157 134.469 =134,626 10,394 64,721 Page 3 EXPENDITURES 1980-81 Current Year-To Budget Month Da to 5. CITY WIDE SUPPORT FUNCTIONS Non-Departmental Functions 5.1 5.1.1 Legal Services 22,500 1 , 192 12,670 5.1.2 Insurance - 3,000 46,875 = 33,875 555 33,599 5.1.3 Utilities 44,872 3,759 14,099 5.1.4 Rent 7,975 905 3,815 166000 5.1.5 Postage 7 8,705 5.1.6 Audit 8,500 11 , 128 5.1.7 Membership 10,848 5.1.8 Codification of Ordinances 3,700 1 , 5.1.9 Stationery & Supplies 3,000 665 2, 110909 5.1.10 Bldg. & Equip. Maint. & Repair +781 7,500 = 8,281 11 2,001 5.1.11 Contractual Services 21,260 1 ,281 10,448 5.1.12 Unemployment Reserve +750 +1600 1,000 = 3,350 2,691 000 -0 5.1.13 'Donations 2 s 128 5:1.14 Publicity & Comm. Relations 7,225 135 5.1.15 Materials & Supplies 700 26 5.1.16 Printing 500 3 23 5.1.17 Office Equipment +7219 60,442 + 67,661 58,919 5.1.18 Unclassified Personnel . 100 78 1 '372 5.1.19 Contingency -1600 -157 309,180 = 30 7,.266 -0 -0 5.1.20 Elections' 1,700 TOTAL --x:5.93 566 7 = 567,470 8,475 163,065 6. COMMUNITY PROTECTION Home & Community Quality 6.2.. 6.2.1.3(7) Road Acq. & Development 728,192 50,812 120,248 6.2.1.4(3) Parks_ Acq. & Develupiaent 772893 22,482 35,600 Total 806 85 73,294 155,848 Divisions 6.5 -0 6.5.1.13(1) Donations 2,000 896 99, 6.5.1 Bldg. Inprovement 287,000 48, 693 TOTAL 2 9 4 8_,_896 9§,693 - 7. DEBT. SERVICE 7.1 General Obligation Bonds 10,000 ]0,000 425 7.1.1 Gen. Oblig. Bonds Interest 638 TOTAL 10,425 7.2 Bancroft Improvement Bonds 62,090 20,083 7.2.1 Bancroft Imp. Bonds Interest 21,451 425 7,486 �- � TOTAL 425 27,569 =_� GRAND TOTAL +235-0 4,204,356 = 4,3'-06,706 305,831 12564 X691 E o ra fr C I a) 1 O a) C .O O U O] O N v O N — H co I w Op CTr a,N � � O h aD d 07 — M N C ^ O 00 O al h L=3 .MM.. 00 O H N a (D ^ C) oo a) O n OD ^ m � M a V. d ^. 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O W H N n F u u ca% w Z ai .a W W an W m d q N N T O t G r v O W +� GW. W W o d C H a .• Wca cj u 3, x 4 m , y >, u E- W a) Ems- E� r-C+ P4 E E U O m F N TIGAR LILIBRARY Phone 639-9511 12568 SW Main•Tigard, Or.97223 MINUTES Library Board December 8, 1980 Call to Order The regular meeting of the Tigard Library Board was called to and Roll Call: order by Chairman Betsy Chick, December 8, 1980, at 7:30 PM. All members present. Reports: Minutes of the previous meeting were accepted as circulated. Librarian reviewed monthly report, pointing out that though the overall circulation was down a bit, the daily average was an all-time, extreme high. It was also pointed out that the per capita tax issue was not settled and would be under discussion after January 1. Old Business_ Betsy Chick read a letter from Pam Daves, Chairman of Washington Building Plans: County Cooperative Library Services (WCCLS) Citizens Advisory Board (CAB). CAB has decided to give serious consideration to a county-wide capital improvement bond. Each library is being invited to a board meeting to present information concerning its capital improvement needs. Tigard will make its presentation on March 11. Madalyn Utz, Chairman of the Tigard Friends of the Library Building Committee, and the Librarian will begin putting Tigard's needs statement together in January and present it to the Tigard Library Board prior to March 11. Computer Serial Levy: Librarian distributed copies of a memorandum which was sent to the Tigard City Council outlining the need for a computerized circulation system and a serial levy to fund it. Copies are attached. Motion Betsy Chick moved that the Tigard Board support a three-year serial levy for $1,500,000 to buy, install and operate a co„nty- wide computerized circulation system/on-line catalog (acronym WCCLS-RAIN) on the February 17, 1981, ballot. Motion was seconded and passed unanimously. New Business A policy outlining the scope of the outreach program to senior Outreach Policy: shut-ins and spheres of responsibility among the volunteer co- ordinator and the library staff was presented. Dick Bendixsen moved that the policy be adopted as presented. Motion was seconded and passed unanimously. Budget 1981-82: Librarian announced that it would be time to formulate a new budget after January 1981, and asked that members make recommendations for inclusions at next meeting. Walt Munhall asked Librarian to supply members with copies of last year's budget. Meeting Time Change: Librarian asked members of the Board if it would be possible to have meetings at 7:00 PM, instead of 7:30 PM. All members expressed their agreement to this change. Meeting adjourned at 8:35 PM. Respectfully submitted, ,�- renN tell l�- i Accepted: City Librarian Accepted as corrected: 0 P.� T1 I ! ARY 539-3511 12568 SW Main Tigard, Or. 97223 MEMORANDUM January 12, 1981 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN SUBJECT: Monthly Report, December, 1980 1. Administration: a. Librarian attended Washington County Cooperative Library Services (WCCLS) professional board -meeting on December 3. Of interest: 1. There was considerable discussion regarding the serial levy for automated circulation in view of the County commissioners' disinclination to place it on the February 17 ballot. The concensus was that it should be presented to each city for consideration and that support garnered be forwarded to the new commissioners for their consideration. It was noted that libraries are far below other county departments in services delivered and less than one book per capita is presently owned by libraries of Washington County. 2. It was also reported that the Citizens Advisory Board will give serious consideration to the capital improvement. needs of public libraries. Each library has been invited to present its needs to the Board between January and June 1981.. Tigard will make its presentation on March 11. As noted in Library Board minutes, the Librarian will work with the Friends of the Library Building Committee to formulate Tigard's needs statement. b. Library Board held its regular meeting December 8. Minutes are attached. C. Librarian attended Tigard City Council study session on December 15, to present a resolution supporting the serial levy for the automated circulation system on the February 17, 1981, ballot. Donna Selle, WCCLS coordinator, was also present. On December 22, at the regular session, City Council approved the resolution. d. December 17, Librarian attended WCCLS budget meeting: The. budget for T�CCLS was presented. by Donna Selle and approved by members of the professional board. Tigard's serial levy allocation dropped from $11,220, in 1980-81, to S7,986 for 1981-82, for a total of $74,510 for 1981-82. Tigard's service to out-of-city patrons continues to grow, but Beaverton's out-of-city service jumped from 39% to 55% of the county total. e. December is normally a slower month, traffic-wise, so the staff decided to concentrate 6n two special projects in an effort to eliminate some backlog. One project was to bring the card catalog up-to-date as much as possible. This was successful in that the number of cards waiting to be typed and/or filed was considerably reduced. There is still a backlog of materials to be cataloged, but now most items on the shelves are reflected in the card catalog. The second project was a reorganization of the cassette collection. Th.e completion. date. for this is January 25, 1981. 2. Personnel: a. Volunteer hours totaled 201.5; daily average 8.4. 3. Statistics: a. Total circulation 6487; daily average 270. Books 6022 Magazine 236 Adult 4494 Audio-visual 136 Juvenile 1528 Other 30 Interlibrary Loan 63 Tigard Public Library - Monthly Report - January 12, 1981 - page 2 3. Statistics: continued b. User cards 149; in town 73 -- out-of-town 76. C. Story hour: 45 total ; 7.2 average. d. Materials added 188. e. Materials withdrawn 204. f. Money received: Fines $15.70 Lost Books 18.95 Misc. Replacement 8.45 Donations 2.00 4. Youth Services - Kathy Tremaine: Storytime attendance has stayed high--only one pre-Christmas session dropping down to four. The Christmas Tree chain was a success. The total was 2,080 links. The Friends of the Library had pledged $200 and the money will be used to purchase filmstrips and cassettes for the children's collection. Displays for December included a "give books for Christmas" bulletin board with book lists in bookmark form, offering ideas for different age groups. RD LIBRARY PUBLICP 638--9511 December 8 , 1980 12568 SW Main-Tigard. Or.97223 MEMORANDUM TO: Tigard City Council FROM: City Librarian SUBJECT: Proposed serial levy to fund the WCCLS--RAIN auto- mated library system For several years now my monthly report has related the efforts of Washington County Cooperative Library Service (WCCLS) to design a county-wide automated system that would include a computerized circulation system and an on-line catalog. The specifications for the automated system have been formulated , bids received, and a vendor selected. It now remains to finance the system because the current county-wide serial levy for library services is not adequate . It has been proposed by the Washington County Citizens Advisory Board, with concurrence of librarians , library boards and city managers , that a three-year serial levy be placed on the ballot to purchase , implement and operate WCCLS-RAIN (Regional Automated Information Network) . In this way the voters will have a chance to indicate whether ` they wish to pay for the enhanced sfets�ivice which this system will provide . If passed, the cost to Tigard citizens would be a fraction of the cost of implementing a comparable system in- dependently. I 'will be at your study session on December 15 to discuss this with you and answer your questions . I believe that auto- mation is the answer to many problems in operating and fund- ing our city library and offer the following for your considera- tion. All the public libraries in WCCLS have increasedcirculation since initiation of county-wide services . Between 1975 and I980 county-wide public library circulation has risen from 451 ,000 to almost 919 ,000 items per year. All the libraries have manual circulation systems and conventional catalogs . Staffing has not kept pace with increased library use . Tigard Public Library (TPL) exemplifies what happens when traditional, 19th century library technology is applied to soar- ing library use without corresponding increases in staff. Circulation at TPL grew from 62 , 157 in FY 1974-75 to 99 ,511 in FY 1979-80 without corresponding staff increases . The result: catalog card typing is way behind; gift books , records and a collection of sheet music sit unused for lack of cataloging and processing time . Staff time isMcreasingly taken up by sending Memo - serial levy. . . .automated library system - 2 overdues , filing circulation from the day before , compiling daily statistics , tracking reserves and catching errors inherent in a card catalog that does not adequately reflect the collection. There isn 't staff time to retrieve the data which would show how much material is lost each year because of our overdue system. In spite of our closing one day a week for a work day, our circulation level is holding . In addition our overall traffic has increased and we find ourselves being asked for more inter- library loan, readers advisory and reference . Library users are not only increasing in numbers , they are more sophisticated and demanding . These are some of the things which WCCLS-RAIN would dos Overdue notices and bills will be printed automatically by the gentral computer. Costs for postage and mailing for all libraries is included in the proposed levy.Detailed statistics of patrons registered , items checked�ut , loans between libraries , etc. will all be kept by the computer and reports printed period- ically. The •WCCLS-RAIN system will take over all filing activities , eliminating filing errors . Staff will not be needed just to keep up with the increased filing generated by increased library use . Books will be checked in much faster because files will not have to be checked manually. Control of collections and delinquent borrowers will be greatly increased. Staff time now devoted to repetitive clerical tasks could, with WCCLS-RAIN, be used to help people use the library, to maintain and improve the collection. It would greatly reduce the costs of cata- loging, typing and filing. Now much will WCCLS-RAIN cost? The proposed three year levy would pay all costs for pur- chasing, installing and operating the system. It would levy $500,000 per year . Estimated cost of this levy to the property owner is 8¢ per $ 1000 valuation. After the initial three year period during which all capital purchases would be made , it is planned that a sum for the continuing operation and maintenance of' the computer would be included the next time the existing library levy goes to a vote . The present operating levy expires in June 1984 . In conclusions Washington County libraries are presently overwhelmed by the combination of increasing circulation and inadequate circulation systems . They must either substantially increase their clerical staffs or automate their operations . Automation will enable them to deliver better service to patrons while holding down personnel increases . Citizens , librarians and city administrators have agreed that a serial levy is the most equitable way to finance an automated System. The proposed levy would cover virtually all the costs associated with the system. MONTHLY REPORT PLANNING DEPARTMENT December 15, 1980 - January 15 , 1981 The Following projects were acted on by the Planning Commission over the past month. ZONE CHANGE ZONE CHANGE PLANNED DEVELOPMENT, ZCPD 30-80 and SENSITIVE LANDS PERMIT, M 9-80 (Gentle Woods) APPLICANT: Gotter-Jaehrling Partnership REQUEST: For a Zone Map Amendment from Washington County RU-4 to City of Tigard R-7PD"Single Family Residential Planned Development" Zone. A Sensitive Lands Permit application to construct a sewer line through the floodplain. SITE LOCATION: 15180 SW 79th (Wash. Co. Tax Map 2S1 12C, Tax Lots 1200 and 1300) ACTION TAKEN: Approved January 6, 1981 COMPREHENSIVE PLAN REVIEW, CPR 1-80 (City of Tigard A70/80 Multi-Unit Home For The Aged) APPLICANT: City of Tigard/Planning Director REQUEST: For a Comprehensive Plan change which would create a specific zone, A70/80PD Multi-Unit Home For The Aged. SITE LOCATION: Abutting west side of Hall Boulevard, south of Burnham Street (Wash. Co. Tax Map 2S1 2DA, Tax Lots 700 and 400) ACTION TAKEN: Approved January 6, 1981 CONDITIONAL USE CONDITIONAL USE, CU 2-81 (Kather/Hoffman Engineering Office In An A-12 Zone) APPLICANT: John M. Kathe r REQUEST: For a Conditional Use to use an existing residence in an A-12 "Multifamily Residential" Zone for an engineering office. SITE LOCATION: 8725 SW Commercial (Wash. Co. Tax Map 2S1 21ND, Tax Lot 800) ACTION TAKEN: Approved January 6, 1981 CONDITIONAL USE, CU 24-80 (Wm. Walkiewicz Day Care Center In An R-7 Zone) APPLICANT: William Walkiewicz REQUEST: For a Conditional Use in an R-7 Zone "Single Family Residential" for a day care center SITE LOCATION: 12300 SW 127th (Wash. Co. Tax Map 2S1 4AA, Tax Lot 4200) ACTION TAKEN: Denied January 6, 1981 CONDITIONAL USE, CU 1.3-80 (Kneeland I and II Attached Single Family) APPLICANT: Larry Grayson REQUEST: For a Conditional Use to construct duplex and triplex dwellings in an R-7 "Single Family Residential" Zone. SITE LOCATION: SW 92nd and SW Durham Road (Wash. Co. Tax Map 2S1 14A, Tax Lots 400, 500, and 700) ACTION TAKEN: Approved with reduced density of approximately 15 units .s MONTHLY REPORT - PLANNING DEPARTMENT Paae 2 ZONE ORDINANCE AMENDMENT ZONE ORDINANCE AMENDMENT, ZOA 9-80 (CiL_' of Ti,;a_d, Site Desicjn APPLICANT: City of Tigard REQUEST: For a Zone Ordinance Text Amendment :_.,r Cha-,)ter 18.59 Design Review revision. ACTION TAKEN: Approved January 16 , 1981 MISCELLANEOUS APPEAL OF MINOR LAND PARTITION, MLP 16-80 (J_ Allen Paterson) APPLICANT: J_ Allan Paterson REQUEST: Waiver of half street improvements at this time until such a time a Local Improvement District (LID) may be formed by the residents. SITE LOCATION: 13430 SW 107th Avenue (*Wash. Co. Tax Map 2S1 3DA, Tax Lot 5600) ACTION TAKEN: Referred to City Council January 16, 1981 Y } Yf • iVLiI..E AIT.YAKTilt[V l' CONSOLLDATED MONTHLY REPORT FOR (�7 MONTH OF DECEMBER DISTRIBUTION OF PERSONNEL 19 80 NUh1ERICAL STRENGTH AVERAGE b End of DAILY ABSENCE ii AVERAGE EFFECT , Same This IYE SIRENGI this Month Same This t La-;t Month Last Month Month Month ° Same Last Monch Year Last Las t TOTAL PERSp1TpIEI• year 27 27 hear 12.0 11.6 I5.0 CHIEF'S OFFICE I I4.3 15.4 2 •4 .8 SERVICES DIVIS. 7 •6 ° .5 __ 1.2 6 2.7 2.1 PATROL DIVISION 16 4.3 4.3 3_.9 � TRAFFIC 7.8 7.3 FIC DIVIS. M,_--_ --------__-------- 8.2 9.4 - --------- --------- INVEST. SECTION 3 3 FORCE ONE -------- 8.7 ------- ------_- 1.1 1.4 1.9 1. 12 7 1 FORCE Twp 12 5.0 5.4 .6 9 i.0 7.3 8 4.7 6.6 FORCE THREE 6 ' 3.7 4.3 4.4 - 7 2,3 2.5 1 4.3 CHANGES IN PERSONNEL 3.7 2.6 _ 4.5 • Present for duty end of last non DAILY AVERAGE PATROL STRENGTH th � 2. .Recruited during month This 0 � Same Month 3. Reinstated durin Month Last Year g month 0 I. Total number field Total to account for officers 16 4. Senarat+'�-_ 16" "`Ions from the service: 2• Les.; Agents Assig- `a) Voluntaryned to Investi£3t• 0 resignation 0 0 (b) Retirement 3. Average daily abs- 0 ences of field off- (c) Resigned with charges pending 0 kers owing to: (d) Dropped during probation �- .(a) Vacation, susp- 0 ension, days off, (e) Dismissed for cause 0 _ comp. time, etc. 7.1 (f) KiFled in Tine of dut - fib) Sick & Injured .3 6.8 Y -0 �c) Schools, etc. (g) Deceased O .4 .5 'Total average daily .Total separations absences 7.8.. .. 7.3 . 5• Present for dut 0 `' y at end of month - • Available for duty 8.2 27 8.7 Page one TIGARD POLICE DEPARTMENT Monthly Report I. Calls for Service: This Month 590 Year to Date_ 7,023 K_ A. Obligated Time 1,215.5 B. Non-Obligated Time 794.5 II. PART I CRIMES No. Cleared Arrests A. Homicide 1 1 1 B. Rape - • C. Robbery 2 1 D. Assault 4 3 2 E. Burglary 23 2 3 1. Larceny 42 10 .12 G. Auto Theft rT---' 1 2 Totals 76 Z8 20 III. PART II TOTALS 59 27 25 TOTAL - Part I and II 135 45 45 IV. TOTAL PERSONS CHARGED: 45 a. Adult Male 18. C. Juvenile Male 13 b. Adult Female 7 d. Juvenile Female 7 ' —__ V. WARRANTS SERVED 9 VI. TOTAL PROPERTY LOSS $ 899,488.38 TOTAL PROPERTY RECOVERED $ 64,758.62 VII. TRAFFIC a. Accidents Investigated 42 Injury Accidents 8 Fatal 0 b. Citations: VBR (Speeding)_.L " Yield Right of Way S ~ Following too Close 3 Red Light 9 Stop Sign 5 Improper Turn 4 Reckless Driving__i__ Careless Driving 7 Driving Under the Influence 8 Driving While Suspended 9 Other Hazardous 8 Non-Hazardous 48 Total Hazardous 67 C. Enforcement Index 8.37 d. Traffic Enforcement Totals Citations: This Month This Year 115 Year to Date 2652 This Month Last Year 192 Last Year to Date2495 Warnings: This Month This Year 40 Year to Date 916 This Month Last YearwLast Yeaf to- Date 931 NOTE: •r - Part Z Crimes (Major Crimes) Clearance Rate 23.7% - Part II Crimes (Minor Crimes) Clearance Rate 45.8 -- MM VIII. TRAINING A. Stress. On 12-2-80 Records Supervisor Carrick attended an 8 hour `^ workshop entitled, "For Secretaries - The Management of Stress." This was very beneficial to her in helping to cope with the stressful working conditions of Services Division, and in trying to alleviate some of them. B. Narcotics Conference. Sgt. Wheeler and Officers Killion and Johnson attended a 3 day conference in Seattle, which was sponsored by the Oregon-Washington Narcotics Association. 72 man hours were spent receiving training in the narcotics enforcement field. C. Hostage Negotiations. Sgt. Wheeler and Sgt. Jennings attended a 2 day training school on hostage negotiations. This was sponsored by Portland Police Bureau and the FBI, and 32 man hours were spent receiving training. D. TNT Training. Sgt. Newman received training in physical fitness and air packs at his monthly session for tactical and negotiation training, spending 8 hours .at Hillsboro. E. In-Service Training. Washington County Mental Health FACT Team met with patrol and services division personnel on 12-18-80, in order to explain their new program, and how it can benefit the police department. Approx. 20 man hours were spent. F. Police Reserves. See attached monthly report from the Police Services for their activities and training during December. G. Leadership Training. Cpl. Featherston attended a 2 day workshop in Newport on December 4 and S, getting training to develop his leadership abilities. fyj i N,; J C4 co -4 C> C; be�J j Lo ca C3 ai xr as 4t..t rl , _ i _._�_.. ° .5 � El Cvi , � co Cd E-3 to y Cl It ca .� ,�•-�--v�- ._._._,.6a°..__ ...._ `_yam , B t J a s~ 41 i V) air j � � .. $. L,1 � � � t 1•�� � � 11 t , � ►-a i �.�•1 � aq.� ai tan � �o ca 441 Aj 1-iJ 3 �! �� � ,�ja �• � � �t �! 1 � i a f j t' i A � � � H .�'L' £�+ 69a Cso • zoo 3 H �t� N SL fr vYEARLY Report I. Calls for Service: 7,023 A. Obligated Time 152785.9 B. Non-Obligated Time 9.703.6 - II. PART I CRINES Nn. Cleared Arrests A. Homicide 1 1 1 B. Rape 6 3 3 C. Robbery 20 5 5 D. Assault 67 33 29 E. Burglary 270 37 45 F. Larceny 534 137 135 G. Auto Theft 49 8 10 Totals 947 224 229 III. PART II TOTALS 'r 909 551 613 TOTAL - Part I and II 1,856 775 842 IV. TOTAL PERSONS CHARGED: 842 a. Adult Male 441 C. Juvenile Male 230 b. Adult Female d. Juvenile Female V. WARRANTS SERVED 121 VI. TOTAL PROPERTY LOSS $_ .544,608.75 TOTAL PROPERTY RECOVERED $ 163,392.87 VII. TRAFFIC ` a. Accidents Investigated 432 Injury Accidents 109 Fatal 2 b. Citations: VBR (Speeding) 391 Yield Right of Way 80 Following too Close 29 Red Light 244 Stop Sign . 86 Improper Turn 69 Reckless Driving 12 Careless Driving 115 Driving Under the Influence 134 Driving While Suspended 174 Other Hazardous 162 Non-Hazardous 1156 Total Hazardous 1496 c. Enforcement Index 13.47 d. Traffic Enforcement Totals Citations: . 2652 Warnings- 916 `- NOTE: Part I Crimes (Major Crimes) Clearance Rate 23.7% - Part -ft Crimes (Minor Crimes) Clearance Rate 60.62 Y Avoid Vernal i•lessages CITY OF TIGARD To:___CH.IEF O-F PnT.Ic,F From: DORIS HARTIG Subjec . ()LCC_REN .WAT. APPLICAT IONS Date:— JANUARY 15 , 1981 _ Please investigate and have recommendation ready for January 26 , 1981 Council meeting. SAFEWAY STORE #383 EVES BUFFET 250 Tigard Shopping Plaza 11565 SW Pacific Hwy Tigard, Oregon Tigard, Oregon 97223 Type of application: Package Store Type of application: Restaurant FRED MEYER 11565 SW Pacific Hwy Tigard, Oregon 97223 Type of application: Package Store U / ? Avoid Vernal Messages CITY OF TIGARD To : — CHIEF OF POLICE From : - -- — __ DORIS HARTIC__ Subjer OLCC LICENSE RENEWAL Date: 1-21-81 Please investigate and have recommendation ready for Januar Council meeting. 21 1981 The Tortilla Machine 11445 SW Pacific Hwy Tigard, Oregon 97223 Type of application: Dispenser Class A Avoid Vernal Messages CITY OF TIGARD To: CHIEF OF POLICE From :_- DORIS HARTIG Subjec OLCC Renewal Application Date:__ January 16, 1981 _ Please investigate and have recommendation ready for January 26 , 1981 Council meeting. Albertsons Food Center No. 544 12060 SW Main St Tigard, Oregon 97223 Type of application: Package Store Aler0 vcr cr, ,r Gtr��i/�s'l/v Avoid Vernal dessages CITY OF TIGARD To: CHIEF OF POLICE From ; DORIS HARTIG Subject:_.OLCC__RE_NBg L APPLICATION Date:— JANUARY 21 1981 Please investigate and have recommendation ready for January 1981 Council meeting. HI HAT Restaurant o2 11530 SW Pacific Hwy Tigard, Oregon 97223 Type of application: DA r 't Avoid Verbal .Messages t CITY Of TIGARD To:_ CHIFF_OFgOLI CE From :___ DORIS HAR�I_G Subjec OLCC__LICENSE RENEWAL Date:_ January 20, 1981 Please investigate and have recommendation ready for January 26, 1981 Council meeting. SWIFT MART NO. 17 9800 SW Shady Lane Tigard, Oregon 97223 Type of Application: Package Store SCHOLLS THRIFTWAY 12280 SW Scholls j� •, Tigard, Oregon 97223 Type of application: Package Store .r Avoid Vernal i•-lessacges CITY OF TIGARD To:__ CHIEF OF POLICE _ From : DCRIS HARTIG _ Subjec OLCC -RENEWAL APPLICATIONS Late:__ 1-19-81 Please investigate and have recommendation ready for January 26, 1981 Council meeting. TRADEWELL STORE #77 12230 SW Main Tigard, Oregon Type of application: Package Store PRAIRIE MARKET #412 8950 SW Commercial Tigard, Oregon pType of Application: Package Store `�G—' �G L•..r s-e�.s a--�T /�!"�'r•—. E- / ��!/�G—�i' � ��t�--t�v�/" i t Avoid Verbal Nessa-res CITY OF .TIGARD To:--CHIEF OF POLICE --_ _ 1' `o:n :____DORIS_HARTZG--._-_------__----- Subject: OLCC RENEWAL APPLICATIONS Date : ,- PLEASE INVESTIGATE AND HAVE RECOMMENDATION READY FOR JANURARY 26, 1981 COUNCIL MEETING. Sherwood INN at Tigard 15700 SW Upper Boones Ferry Rd Lake Oswego, Oregon 97034 Type of application: Dispenser Class A ' Ronns Green Valley Tav 12470 SW Main St Tigard, Oregon 97223 Type of application: Retail Malt Beverage 1 Avoid Vernal CITY OF T16'ARD Tc): CHIEF OF POLICE Fro::i : DORIS HARTIG Subject: OLCC RENEWAL APPLICATIONS Date : _,_ Please investigate and have recommendation ready for January 26, 1981 Council meeting. BIG B THRIFTWAY 14365 SW Pacific Hwy Tigard, Oregon 97223 Type of Application: Package Store GAFFERS 207 Tigard Plaza Tigard, Oregon 97223 Type of application: Retail Malt Beverage l gill 11 f � �r Avoid Verbal Messages CITY OF TIGARD From : DORIS HARTI�___--- �'o=_BRIEF ADAMS----__------ -- — --- a APPLICATION Date :—_janua3-y 14, 198q: -- Subj�c =__ OLC� 12�1�WAL• __ _— Please investigate and have recommendation ready for January 26, 1981 Council meeting. PLAID PANTRY NO.24 Pietro's Gold Coast Pizza 11006 SW Pacific Hwy 13405 SW Pacific Hwy Tigard, Oregon Tigard, Oregon 97223 Type of application: Package Store Type of Application: Retail Malt Beverage PLAID PANTRY MARKET ��68 15545 SW Durham Dr Tigard, Oregon 97223 ; 9 Type of application: Package Store 1� Avoid Verbal Messages A-1 CITY OF TIGARD To: CHEF OF POLICE From: DORIS HARTIG Subject: OLCC RENEWAL APPLICATION Date:_ JANUARY 13, 1981 Please investigate and have recommendation ready for January 26, 1981�t Council meeting. ------_ ___--- - Lone Oak Restaurant 11920 SW Pacific Hwy Tigard, Oregon 97223 Type of application: Dispenser Class A BEFORE THE CITY COUNCIL OF TIGARD, OREGON )TICE OF APPEAL File 1. Name : Georgia-Pacific �. Address : 14410 S.W. 72nd Street P .O. Box Tigard OR 97223 city State Zip Code :3. Telephone No. - 620-4200 If serving as a representative of other persons, list their names and addresses : Send copy of all correspondence to: John Harland Seton, Johnson & Odell 133 S.W. Second Avenue Portland, OR 97204 5. What is the decision you want the City Council to review? ' (Examples : denial of zone change; approval of variance. ) Planning Commission decision requiring changes to existing parking area 1 as condition to approving design review of pollution control facility that will have no new employees 5 The decision being appealed was announced by the Planning Commission on November 25, 19£30 ,,Date 6. On what grounds do you claim status as a party? (See Section 18.92. 020 Tigard Municipal. Code. ) Owner 7 . Grounds for reversal of decision. (Use additional sheets if necessary. ) Your response should deal with the following: (a) Explain how your interest is damaged. (b) Identify any incorrect facts mistakenly relied on in the decision or recommendation from which you appeal . :(c) Identify any part of the zoning code or other law which you claim has been violated by the decision or recommendation from which you appeal. •(d) Describe what decision you are asking the City Council to make. See attached sheet. 8 . Estimate the amount of time You will need to present your ar;ument to the City Council . (The Council will schedule more than 15 minutes per side only in extraordinary circumstances . Each side will be given the same length of time for its presentation. ) Signed: Date: / -- lam -- d" D L�12111�.IL 12 L•1111111�yy111i 1L SL L,IC-'__.R_-U.Lt 11_L111L L•L•l.l!i11_L LV JL 11'_U Lr 1L 11 L 1 21-u.1L 1L_11 L 1L-M .1 1L ., .,Ti 71 Ti,7r 7r r. ,rrr, —,7TT, .T7Ti,T a 7 Tr., 7r 7r 7r-;,—Tr TT.-rrr TTi 7:T- :�7r,,7r TTT, u`T/T.T. , Ti :, u ,i,:,i, „ie 7i Ti i,u i.7r.—i T, uuuTrV, FOR USE BY CITY ' Date and time of filing: Date of Planning Corunission decision: Date set for Council consideration: ' irrne allowed, for arguments : per Vide Entered by: t Amount paid: _�o Receipt : Z ' e 2 of 2 ' ce of Avveal �• - a Georgia - Pacific plans to construct a truck tank wash �.._ facility. This will allow the company to maintain tighter "= control over wastes compared with washup at commercial truck tank washer - the present procedure. This will not increase the company ' s profit. The City' s Planning Commission requirement will increase the project cost by about $30, 000. Georgia - Pacific has already agreed to cover the facility at a cost of $17 ,000, to eliminate rainwater flow to the Unified Sewerage Agency, although this will not improve performance of the wash facility. The site is not visible from the surrounding highways - 72nd Avenue, I-5, 217. The area is zoned M-2 heavy industrial. Changing the parking area is an unnecessary requirement that will not improve the facility appearance. Georgia - Pacific does not believe the Planning Commission has authority to require these changes to the existing parking area. Georgia - Pacific requests the City Council to remove the Planning Commission's requirement for changes to the existing parking spaces. IiiiiiiiiiiM r TRANSCRIPT OF PLAJNND1G C0114ISSION if—EA LING % f SDR 28-30 November 25, 1980 - Agenda Item 5.10 - Appeal o - Georgia-Pacific Fowler Junior High School - Lecture Room 10805 SW Walnut Street - Tigard, Oregon Present for this hearing: Commission: President Tepedino, Commissioners Bonn, Funk, Helmer, Kolleas, Moen, Speaker Staff: Planning Director Howard; Newton Tepedino: I call for Item 5.10, please. Howard: (He read the Staff Report, consisting mainly of "Staff Comments on Appeal." It included four excerpts from TMC; Sections 18.59 and 18.60.) If you have had a chance--do you want me to read the Site Design Review to you -- are you satisfied with it? Tepedino: I think we have all read it. Thank you, staff. So you suggest-- there is no recommendation here, Aidie? ghat is your recommenda- tion? Howard: Well, my recommendation is outlined in the Staff Report on the Site Design Review, and we recommend approval, subject to the following conditions. And if you grant this appeal of the cosi- ditions, and therefore do not require the conditions placed upon this applicant by Site Design Review -- that's the procedure that we are going through right now. You will notice also that there is a notice of appeal from the applicant in this case, and he is here this evening to state his case. The last page of that -- "Georgia-Pacific requests the Planning Commission to remove the City's staff recommendation for additional parking spaces." Now you will note that in the Site Design Review, all I am sug- gesting is that the areas now used for the parking of employee s vehicles be improved, and that landscaping be provided. Tepedino: So the City really is the respondent in this action on this agenda item. May I hear from the appellant, please? Johnson: My name is Brian Johnson, and I am a consulting engineer with Seton Johnson & Odell, at 133 SN Second ,avenue in Portland. I am here to represent the applicant, Georgia-Pacific, and since the person in the truck service area that we have been working with is out of town for this week, I am going to read a letter that was written to you from Georgia-Pacific. i Ill milli MIN-11 TPONSCRIPT OF PLANNING COMMISSION HEARING Georgia-Pacific Truck Tank November 25p 19£0 Johnson: "Georgia-Pacific has operated a truck servicing facility at this (Cont. ) location since 1964. The project we are trying to undertake will enable us to comply with the new EPA rules and regulation related to the handling, hauling and disposal of waste industrial chem- icals. Presently our tanker trucks are cleaned at facilities not under our control. This outside cleaning prevents us from recy- cling some of the useable residual material remaining in the truck after hauling, and prevents us from controlling contaminated wastes at plant disposal sites. 'The new EPA Restoration, Conservation and Recovery Act regula- tions are such that we would like to wash our own trucks in order to be assured that all of the Georgia-Pacific wastes are handled according to those regulations. If we are to be in compliance with these requirements we must proceed immediately with the project. 'The project we propose will cover approximately three tenths of one per cent of our site, but will not require an additional oper- ator as the truck drivers will provide the operation. Maintenance will be provided by our existing staff. "The Planning Department staff recommended approval of the project based on seven conditions. We agree to six of these conditions, and object only to the first condition requiring us to modify the' park- ing area we provide for our employees. We are therefore requesting a variance on complying with this condition for the following reasons: 4QCompared to the size of our present operation this new construc- tion is insignificant. It will not increase our parking require- ments, employee traffic or truck traffic. The site is separated from public streets and right of ways by other industrial and com- mercial property. All of the drainage from our site is presently directed to storm sewers, so there is no need for additional storm runoff facilities to comply with City requirements. "Our parking areas, the west and north sides of our site, ay - not visible from any of the public streets or from nearby properties at ground level. The area adjoining the employee parking area is unpaved, and we are concerned that breakage in the edge of the pavement will be excessive. "It also seems illogical to pave and stripe our employee parking area when our larger truck parking area will remain unpaved and unmarked. We also need to use the parking area used by the employees during the day for night time and weekend parking of trucks, and therefore cannot make the modification that will inter- fere with track parking. TR,,4SCRIPT OF PL0NrNG CCiu:ISSION HEARING ' Georgia-Pacific Truck Tank November 25, 1980 Johnson: "Funds .'located to the project will not cover the additional (Cont.) cost of this requirement, and current economic conditions are such that this additional cost will not receive construction_ approval and the project will be cancelled. "In summary, we feel that we are being asked to commit a signifi- cant amount of money for an additional and unnecessary project totally unrelated to the project for which we have applied for a building permit. 'dour willingness to consider our request for a variation of this condition will be appreciated." If I could get the lights off in a second, I would like to show fifteen or so slides. (He then showed slides taken from the project, relat- ing it to the neighboring industrial facilities, and from off the property into the project area.) Georgia-Pacific to a degree said that maybe the landscaping could be cleaned up a bit, but they feel the paving, the strip- ing and the curbs, the provision taking every seventh parking scot is an unreasonable request, and considering the conditions of the remaining part of the area. Thank you. Tepedino: Thank you, Mr. Johnson. Are there any other parties wishing to speak in favor of this appeal? Aldie could you speak on the City's standpoint against the appeal? Howard: _ Well, the projects that come for review -- It is clearly out- lined in the Code that we should bring them up to a specific code requirement. The other Georgia-Pacific locations in this city, when they came in to expand and put an office space back of Co-op on Hunziker by the railroad tracks--their entire parking lot was brought into conformance, the area was landscaped, the medians were put in, the landscaping was put in the median, an irrigation system was put in -- it went along. Now they weren't happy at that time -- and this was two or three years ago, I can't remem- ber the exact date. At this particular location the applicant makes the comment that the majority of the area is not paved -- quite true. By code it should be; but I felt -- I was just asking for the banks to be cleaned up -- you could see by those pictures, even in the black, dark, that it wasn't too appealing. We did have comments from people in the area that were notified of this objecting to the unsightliness of the project. All I am suggesting ( here, they are complaining about an irrigation plan; all I am suggesting is they could plant materials they could water once -3- Im TRkNSCBIPT OF PLANNING C01MVISSION HEARING Georgia-Pacific Truck Tank November 25, 1980 Howard: a year with a hose and be fine, and that might be in Au.-ust. (Cont.) The site drainage plan is a standard--we have no record of that they developed before, you know, we had those types of things going on, so that was real easy for them to just tell us, you know, where the site drainage was. They have asked for a building permit to construct a building. It is my responsibility to bring that project into conformance with the Tigard Municipal Code. I stated all the sections that pertain to this project. He points out that other projects in the area have not been brought up to standard. Well, when Ted Nelson's -- he showed a picture of Ted Nelson's parking lot -- when that area is completed you will not only have adequate parking, curbs, plants --the whole Yaryanne--but you will have an improvement on 72nd Avenue that we are going to put on the road next summer. A couple of other projects: William Air Control developed before --you know, I couldn't find the date--but we have substantially increased our requirements for development in this community for reasons, and those reasons are expressed at the City Council level when they adopt an ordinance which clearly states, as I mentioned -- each one of those sections I pointed to is a Council -dictate for Planning staff to take some action relative to a project. Now all I am asking for is bringing the employee parking up to an acceptable standard. Now if he warts to negotiate about every seventh space, okay; . we are negotiable there. If he is worried about the asphalt breaking off, actually the entire project should be brought un to code and the entire parking lot should be paved. Now that's in the code also. So I think that we took a reasonable - approach to this thing. I really don't feel that just because we have tightened up our requirements for specific reasons, that an applicant that comes in for a specific reason should be granted an allowance from the code. Teoedino: Okay; thank you, sir. Speaker: Mr. President: It seems to me that this is one of the problems that Tigard has. Tigard came along after a lot of people were already settled and had facilities that worked, at least to their satisfaction, and then the codes were established; and I don't know how, except when -- I think the only % i- they can ever be brought up to code is when they come to the city for a permit of some kind. And I have this faith in the codes, that they were there for a reason. Now if parking lots are to be paved, I can't tell you what the reason is; but I suspect there is a reason and a good reason for it. -4- TRkNSCRIF IL- OF PLANNING CCF2•:ISSIOr4 HEARING Georgia-Pacific Truck Tank November cj, 1980 Speaker: And I don't feel that the city should have to have people, even. (Cont.) long-time residents--industrial residents--that can cor_tirue with non-code athings everysea-Ding sixth space in this particular instance may not be too Practical because it would interfere with the use for truck parking at certain times, and I would suggest that feature be removed. Howard: That's okay. Speaker: Otherwise I think we should abide by the city's dictate. Tepedino: Thank you. I would like to close the public hearing portion on this issue so we can have commission discussion and decision. Commissioners? Commissioner Moen? Moen: (Note: Mr. Moen was sitting farthest from the recorder, and did not speak loudly enough to permit a faithful transcript. In general he stated he felt Georgia-Pacific was making a real effort to improve the environment through this project, that the funds for the additional work required obviously had not been budgeted for, ' and expressed sympathy with the applicant's position.) Tepedino: O thank hank you. Commissioner Bonn? Roan= In reviewing this, Igo tinned about the landsca�ong with the points Mr. Speaker men_ being be a detriment to parking truc s; but reviewing�theaat othertstaffd recommendations, I feel that none of them are onerous on Georgia- Pacific, and I feel just striking that one sentence is the only change I would recommend. Tepedino: Thank you, sir. Commissioner Funk? Funk: I think I°11 pass. Tepedino: Okay. Commissioner Helmer? Helmer: I will have to agree with the elimination of the landsca in the parking lot; the rest of them should be brought up tosouurnds local standards. Tepedino: Thank you, sir. Commissioner Kolleas? Kolleas: Well, I agree with the landscaping. P g• Parking trucks is no easy task. Tepedino: Okay. Commissioner Speaker, will you make a motion sir. -5- TRANSCRIPT OF PLANNING CCKMISSION HEARING Georgia-Pacific Truck Tank November 25, 1930 Speaker: I move approval of -- Now, let's see, what --- Tepedino: This is an appeal, so we either rule in favor of the appeal, or reject the appeal, which if we reject the appeal we would institute then the Planning Department's requirements on --- Speaker: A rejection of the appeal is upholding the Site Design Review? Howard: That's correct. Speaker: I move rejection of the appeal, and upholding of the Site Design Review SDR 28-80, with the exception of Recommendation 1 where it says every seventh space shall be a landscaped island. That should be deleted. Tepedino: Thank you, sir. Motion made -- Helmer: Second. Tepedino: Okay; motion made and seconded for rejection of the appeal and invoking the staff's requirements with the exception of the seventh space landscaping. Comments? Comments? Discussion? I call for the question. All those in favor of the question as made and seconded, rejecting the appeal, signify by saying A3e_` Chorus: Aye. Tepedino: Those opposed? Moen: No. Tepedino: One no, by Moen, and the rest were ayes; so the appeal is rejected with that change in the staff's requirements. -6- ' STAFF REPORT AGENDA 5.10 TIGAR,'3 PLANNING W-24ISSION NOVE�,LBER 25, 1980 - 7:30pm e,., FOWLER JUNIOR HIGH - LECTURE ROOM 10865 SW Walnut Street, Tigard No submission of additional material by applicant shall be made at the Public Hearing unless the applicant is requested to do so- Should this occur, unrequested, the item will be tabled until the following Hearing. STAFF COMMENTS ON APPEAL: Reference SDR 28-80 for Georgia Pacific Truck Tank on 14410 SW 72nd Avenue. Please read the attached Staff Report (SDR 28-80) . Note the reference to Chapter 18.59 of the Tigard Municipal Code--Design Review. Section 18.59.030 Applicability, states: "Except for single-family dwellings, no building permit or certificate of occupancy shall be issued except in conformance with this chapter. All new buildings, structures and physical improvements and relocation, addition, extension and exterior changes of or to existing buildings, structures and physical improvements shall be subject to design review including preparation of a design plan, except as otherwise provided by Section 18-59.040. 'Physical improvement, ' as used in this chapter includes, but is not limited to, parking lot areas in excess of three spaces and loading areas, retaining walls, signs, and cut and fill or grading actions- (Ord. 77-25 @10 (part) , 1977) ." Section 18.060.020 Obligation of property owner, states: "The provision and maintenance of off-street parking and loading spaces are continuing obligations of the property owner. No building or other permit shall be issued until plans are presented that show property that is and will remain available for exclusive use as off-street parking and loading space." Section 18.060-170 Improvements, states: "Except in connection with single family uses, all areas used for the standing or maneuvering of vehicles shall be improved according to the same specifications as required for city streets_ (Ord_ 70-32 §190-6 (e) , 19 70) ." Section 18.60.190 Drainage required, states: "Off-street parking and loading areas shall be drained to avoid flow of water across public sidewalks and streets_ (Ord. 70-32 @190-5(h) , 1970) ." I hhve not asked for "additional parking spaces," I have conditioned this project to bring the site into conformance with the Code. N STAFF REPORT/FINAL ACTION SITE DESIGN REVIEW - TIGARD PLANNING DEPARTMENT 12420 SW Main Street October 16, 1980 C.1� OF TI • D WASHINGTON COUNTY,OREG()NN DOC1MT: SIZE DESIGN REVIEW, SDR 28-80 (Georgia Pacific Truck Tank) APPLICANT-- John Harland OWNER: Georgia-Pacific Seton Johnson & Odell 14410 Sw. 72nd - 133 SW Second Tigaxd, Oregon 97223 ( Portland, Oregon 37204 SITE LOCATION: 14410 SW 72nd Avenue (Wash. Co. Tax Lap 2S1 IDD, Tax Lot 800) SITE DESIGNATION: M--2 Heavy Industrial SITE PLAN/DESIGN REVIEW COMMENTS: Tanis area is a transportation staging area for Georgia Pacific. No provisions have been made in the past for employee parking other than to park on - the perimeters of the property to the north and.west. Chapter 18.59 of the Tigard :municipal Code specifically states that all upgrading of Property shall he in conformance'with the standards established by the code. STAP7 RECOMMENDATION: �y Staff recommends approval subject to the following conditions: 1. A detailed plan for the impzoimment of I•he parking areas an the north and west property lines shall be submitted to the Planning Director for approval. This plan shall include landscaped areas. * Spaces shall be nine-feet=six-inches (916^) wide and nineteen (19) feet long on'an asphalt surface. fid. Adequate storm drainage shall be — d g provided on site to the approval of the Public Works Director. A plant materials index shall be proijded and some means of irrigation shall be shown an the plan' Plans to be approved prior to issuance of Building Permit. 2. Owner shall sign a nonremonstrance agreement for the future improvement of SW 72nd Avenue and file this document with the City Recorder. 3. NO Occupancy Permits shall be issued until all conditions placed upon this development by the City of Tigard have been satisfied and Inspections verifying this have been carried out by the appropriate department. 4. No changes will be made to approved plans of specifications unless formal application is made to the appropriate City department, and changes are approved by that depa-r-tment. Application for changes will be made in writing and shall include applicable drawings. 12420 S.W. MAIN P.O. BOX 23397 TIGARD, OREGON 97223 PH: 639-4171 + STAI"r R►PORT .. " SDP. 28-8Q Page 2 5, No Building Permits shall be issued until the expiration of'the- twenty (20) day appeal period fromthe date of approval. 6. A letter frc= the Department of Environmental Quality shall be submitted to the Planning Department verifying that they have ieviewed' this proposed facility and approve this use prior'to the issuance of Building _ Permits. i., A letter from Unified Sewerage Agency shall be submitted to the Planning Department stating that they will accept the di schacgecL mate--aais from this operation into their system for treatment prior to the Issuance of Building Permits. 4.9 io4���'e Planning Director .AH/ps = - NOTE: This acknowledgement must be signed and returned to the' City of Tigard, Planning Department. Failure to return this acknowledgement will result in no further action on this project with regards to issuance of Building Permits or engineering approval. Signature (applicant) Date Signature (owner) Date BEFORE THE PLANNING CO241.1"ISSION OF TIGARDi OREGON '. .jTICE OF APPEAL File No. 1. Name: Georgia - Pacific 2. Address : 14410 S.W. 72nd (Street77.0. Box Tigard OR 97223 _ City State Zip Co e 3. Telephone No. : 620-4200 4. If serving as a representative of other persons, list their names and addresses : . Send copy of all correspondence to: John Harland seton, aoHnson & Odell 133 S.W. Second Avenue Portland OR 97204 5. What is the decision you want the City Council to review? (Examples : denial of zone change; approval of variance.) Staff decision requiring changes to existing parking area as .. condition to approving design review of pollution control facility tHat will Have no new emp oyees 6. The decision being appealed was announced by the Planning Commission on October 16 1380_ . Date 7. On what grounds do you claire status as a party? (See Section 18. 92.020 Tigard Municipal Code. ) Owner 8. Grounds for reversal of decision. (Use additional sheets if necessary. ) Your response should deal with the following: (a) Explain how your interest is damaged. (b) Identify any incorrect facts mistakenly relied on in the decision or recommendation from which you appeal. (c) Identify any part .of the zoning code or other law which you claim has been violated by the decision or recommendation from which you apeeal. (d) Describe what decision you are asking the Planning cormi.ssion to make. See attached sheet. Georgia - Pacific plans to construct a truck tank wash facility. This will allow the company to maintain tighter control over wastes compared with washup at commercial truck tank washer the present procedure. This will not increase the companies profitability. The City's staff recommendation will increase the project by about $30,000. Georgia - Pacific has already agreed to cover the facility at a cost of $17,000, to eliminate rainwater flow to the Unified Sewerage Agency, although this will not improve performance of the wash facility. The site is not visible from the surrounding highways - 72nd Avenue, I-S, 217. The area is zoned M-2 heavy industrial and it is surrounded by industrial facilities that do not have parking areas meeting the City's staff recommended requirements. Further, Ord. 70-32 S190 - 2 (a) , 1970 states - "In case of enlargement of a building or use of land existing on August 24, 1970, the number of parking and loading spaces required shall be based only on floor area or capacity of such enlargement. " Since the facility was built and paved prior to 1970, only one additional parking space should be required. Georgia - Pacific requests the Planning Commission to remove the City's staff recommendation for additional parking spaces. n I - 2�;yn8 •E .5 t6•��.50 a ri N b r i •,y0 iv ' I II W ` a � _ M p 0 I N N . / o I _ I t-.1 o ca a `r r � s O tij 02 1= cx �t«Z 3..Ci e0 N 2_SZ w t: v O V Q C!7 N 202 s j, w '7 P V clf cn o - e- I- IX T S TIGAR.D PLAMIING M—USSION -ove71ber 25, 1980 Pa.-e 10 The Al IC*'F-°S F?TS777-ALIO.I 'a:s as a by Eructs 2licho?son Of Silco Constructio Co., Tualatin. He dIscuas d the drainage d=tch, and the inappropriat ness of the ozmcr instal culvert to L'anno Creek, which Is some di;,t ca from the subject pro rty. He explai.ed the operation of the outdoo sign business, and th4 it is desirable to dismantle old signs out f doors; hence they WPIuld expect to continue performing some of this vro k outside the build ng. He requested that the existing utilities (specs scally the electr /c service) be continued to be supnLed from a pole acro the street. O questining by a com=issioner it eras disclosed that noall the. new bu Idino would be used by the sib corp y. CROSS-MICAMITT, MT X D R�II7 ss: Howard questioned where the leased space appeared on th' application, responded to by I-kr. Ni-cholson. Eoward pointed out that the refiruest could be reduced to just the space needed by the sign con any, i�f which case there would be no Infringement as the flood plain. Fu ex7�essed amazezlent that the p1ann4. g director would approve building i thb flood plain, in view of past practice by b1n and the commission. ffo�and explained the factor of the location and the feeling of the public arks director in view of changes to occur Kim doyr.>xstrea-a which will have,/a beneficial effect on this property. At this point the president close%-- e public hearing. low C012:ISSI01I DISCII.;SI 7D 4C1I01.7: rank and Bonn discussed ;Pith Eoward the drainageof he ea to the north. Kolleas did not like the butldiag in the flood lain. Sneaker com--ented on the apparent difference between what the- appy cant is skIng for and what staff apparently made his recommendation o Howard apolog3.zed for not scrutinizing the application more car fully. He stated the narrative asked for was not. complete. The reco or-dation wo Id have been to stay out of the flood plain, had all the formation u covered in this hearing been knoaa to him before wrltinQ the staff repo t. On this basis, and in order tiat the applicant and staff can get together on a re sed request and _ecoraendation, Speaker EO ED to table Variance y 14-80. The motion was seconded by Bonn. An attempt to discuss it furt� ar pas cut short by he rominder a motion to table is no zu:-o, t0 dlacu eio^. The 710a. o to „able t',-on- p.'lssaw-1. four. is three, with Tepedino, Moen and Funk v ting no. .Moen then expressed his concerns to lie applicant, and Tepedin commented that while a variance on the sotba k:.s of the build—.might b justified, he did not feel that in order to accomplish other ends t e applicant should be allowed to build in the flood plain. 5.10 APP3L of Georgia Pacific Truck. Tank/John Harland SDR 28-30_ NPO §2 s An Appeal of the planning Director's conditions on a Site Design Review for Georgia Pacific Truck I located at 14-410 SN' 72nd Avenue (Wazh. Co. Tax Map 2S1 1DD, Tax Lot 800). MOM MIN.=ZS Noce=ger 25, 19030 /Pale 11 Ho::ard read the STAFF consisting of staff co=ents on the anpeal. He explai=-od that contrary to the statement of the aaplicant, he was not callinZ for any ada,itional pa-rizing spaces--only to bring the present pa_m-keg lot up to code. The APP_rICCTT'S PRES- TTATI0.1 was made by Brian Johnson of Seton Johnson & Odell, consulting engineers, Portland. He read a letter from Georgia pacific to the planning Comalssion outlining the reasons for constructing a truck washing facility, how it Would be on- orated, and why they object to the requi-rement for modification of the employee parkAng area. He then showed 18 slides of the GP property from various points to illustrate hots' little of the parking lot can be seen from Off the promises. There was no PUBLIC T"ZS IMO:;Y. COM:•1IS IO.i DISCUS51011 A`;D r.C"1102i: At the request of the president, Howard discussed the requirement by the city council that properties such as titin bo brought up to code whenever permits for additions or alterations are requested. Speaker commented favorably on the effort to bring older facilities up to code, but suggested the requiro=ent that every seventh space be landscaped night be eliminated in this case because of the desire to use it at times for truck parkin-. Xoen expressed sympathy with the Georgia Pacific position. Bonn a reed with the idea of ellmieating the landscape islands, as did Helmer and Kolleaz. Speaker. MOV^.D refection of the appeal and the unnoldiae of e �e -tl �Av;a ?�-R�rritii the exception of the fourth sentence in the first staff recommendation -- "Every seventh space shall be a landscaped island." Helmer seconded the lotion, which carried, with Moon voting no. 5.11 COUTDI-1\a, E AP1D VA.PJXN E, CU 1tr80/V15--80 (David Church) � #2 requeavid Ca h for a ConditionaLTTsa t'S ngle Reside tialt' zone to construct a single family d dwe ing and a Variance of condition six (6) of FilnoPart tion, A� 20-79, located at 12533 SW Grant (:Yash. . M 251 2BB, `fax Lot 1801). Howard read th STAFF R_,�'R and REC0,01MTDATIO.TS when, althou, h only the applicant, his re�tor,'and %Iayor-elect Bishop remained in. the audi- ence, it became pardnt the applicant had not yet received a copy of the staff repot , and tas unaware the recommendation was for denial of the variance. �Teaton o staff explained attempts to_.et .the report to him; in any c se, it eras in the sail. - Georgia-Pacific Corporation P.O. Box 23189 Tigard, Oregon 97223 Telephone(:03) 620-4200 November 25, 1980 City of Tigard Planning Commission Tigard, Oregon Re: Georgia-Pacific Appeal 11/25/80 Dear Sirs: Georgia-Pacific has operated a truck service facility at this location since 1964. The project we are trying to undertake will enable us to comply with the new EPA rules and regulations related to the handling, hauling, and disposal of waste industrial chemicals. Presently, our tanker trucks are cleaned at facilities not under our control. This outside cleaning prevents us from recycling some of the useable residual material remaining in the trucks after hauling, and prevents us from controlling the contaminated waste water to its final disposal site. The new EPA RCRA regulations are such that we would like to wash our own trucks in order to be assured that all of the Georgia-Pacific wastes are handled according to these regulations. If we are to be in compliance with these requirements, we must proceed immediately with this project. The project we have proposed will cover approximately three tenths of one percent of our site. It will not require an additional operator as the truck drivers will provide for the operation. Maintenance will be provided by our existing staff. Your planning department staff recommended approval of the project based on seven conditions. We agree to six of these conditions and object only to the first condition requiring us to modify the parking area we provide for our employees. We are therefore requesting a variance from complying with that condition, for the following reasons: 1. Compared to the size of our present ol. -at-Lon, this new construction is insignificant. It will not increase our parking requirements, employee traffic, or truck traffic. Georgia-Pacific Corporation P.O.Box23189 F ®. Tigard, Oregon 97223 Telephone (503) 620-4200 November 25, 1980 City of Tigard Planning Commission Page -2- 2. Our site is separated from public streets and right- of-ways by other industrial and commercial property. All of the drainage from our site is presently directed to storm sewers so there is no reed for additional storm runoff facilities to comply with city requirements. 3. Our parking areas (the west & north sides of the site) are not visible from anyofof the public streets or from the nearbyproperties - at pro p ground level. 4. The area adjoining the employee parking area is unpaved and we are concerned that breakage at the edge of the parking area will be excessive. It also seems illogical to pave and stripe our employee parking area when our larger truck parking area will remain unpaved and unmarked. 5. We also need to use the parking area used by employees during the day for nighttime and weekend parking of trucks and therefore cannot make modifications that will interfere with truck parking. 6. Funds allocated for the project will not cover the additional costs of this requirement and current economic conditions are such that this additional cost will not receive construction approval and the project will be cancelled. In summary, we feel that we are being asked to commit a significant amount of money on an additional unnecessary project totally unrelated to the project for which we applied for a building permit. Your willingness to consider our request for a variance of this condition is appreciated. Yours very truly, Dwane H. Mathers DHM/sh �yF� �U S✓.vF'S4 r METROPOLITAN SERVICE DISTRICT ^ 527 S.',%,.HALL ST.,PORTLAND,OR. '17_'01, 103'221-1646 ME i I t`iJ Rick Gustafson January 22, 1981 EXECUTIVE OFFICER MSD Council Marge Kafoury PRESIDING 13FFICER DISTRICT 11 lack Deines DEPUTY PRESIDING The Honorable Wilbur Bishop OFFICER DISTRICT Mayor of Tigard Donna Stuhr P.O. Box 23397 DISTRICT Tigard, Oregon 97223 Charles Williamson °'S`""'2Dear Mayor Bishop: Craig Berkman DISTRICT I am writing on behalf of the tri-county Local Officials Corky KirkpatrickAdvisory Committee (COAG) and inviting your participation DISTRICT a during the coming year . )ane Rhodes b DISTRICT en During 1980, representatives from jurisdictions within the Betty ScheDISTRICT DISTRICT7 metropolitan area participated in a number of Regional Ernie Bonner Forums. Issues such as housing, solid waste and downtown COUNCILOR redevelopment were laid out in an imaginative and thought DISTRICT Cindy Banzer provoking manner to allow for optimum discussion by DISTRICTS elected officials . Gene Peterson DISTRICT IO It is our hope that LOAC may continue to allow for a) Mike Burton 12 DISTRICT 1_ timely discussion of possible tri-couny issues; b) a forum where local representatives may share problems and/or experiences which could be of use to other jurisdictions; and c) an opportunity to review and comment on Metro activities. Of course, any LOAC activities depend on you and other elected official participation to be successful . One method of participation is by an appointment of an elected official representative from your jurisdiction to LOAC for 1981. A second action requested of your juris- diction is appointment of representatives to regional advisory committees . Current openings on the Housing Policy Alternatives Committee (HPAC) are described on the attached memo. The names of representatives should be provided to your Local Government Assistants, Sue Rlobertanz or Tom O'Connor at 221-1646. It is anticipated that the first regional forum for 1981 will center on legislative issues and be held March 30 at 7:00 p.m. If you have any questions or have issues which you wish to have discussed at the regional forum, please feel free to contact me at 654-4951 or the Metro staff at the number listed above. January 22, 1981 Page 2 Again, please remember to select your 1981 LOAC represen- tative as soon as possible, review the attached memo on HPAC openings, and mark March 30 on your calendar! Sincerely, Joy Bu' LOAC JB:et 1771B/D4 Attachment cc: City Managers r" o. - METROPOLITAN SERVICE DISTRICT 527 S:V.HALL ST.,PORTLAND,OR. 97201. 503/221-1646 METRO MEMORANDUM ©ace: January 20, 1981 io: Local Officials Advisory Committee Representatives From: Rick Gustafson, Executive Officer Regarding: Vacancy on the Regional Housing Pol; cy Alternatives Committee Because of recent re-organization, the regional Housing Policy Alternatives Committee (HPAC) has four vacancies to be filled by representatives from jurisdictions within the Metro area. Openings exist for staff representatives of cities in Clackamas County; cities in Washington County; Washington County; and cities (except Portland) in Multnomah County. HPAC is a committee which provides advice to Metro regarding areawide housing related issues and policy choices; develops and evaluates areawide policy alternatives concerning production, maintenance and rehabilitation of housing units ; and advises on alternative courses of action which Metro may undertake or advocate to alleviate problems which inhibit adequate production, maintenance and rehabilitation of housing units. I would greatly appreciate it. if you, as the Local Officials Advisory Committee (LOAC) representative from your jurisdiction, would discuss these vacancies with your staff and/or Council or Commissions. Staff interested in serving on HPAC should contact either Sue Klobertanz or Tom O'Connor at Metro (221-1646) Thank you for your cooperation. f METROPOLITAN SERVICE DISTRICT 5117 SW.HALL SL.PORi LAND,OR_97201, 503/221-1646 METRO MEMORANDUM Date: January 22, 1981 To: Local Officials Advisory Committee Members From: Joy Burgess, LOAC Chairman Regarding: LOAC Meeting - Transportation Funding Due to severe cutbacks at the federal level, this Region faces the potential of critical shortfalls in appropriations for both transit and highways . These cutbacks will affect every city and county in the Region. Metro, in conjunction with other key transportation officials in Oregon, is attempting to develop an effective response to this situation. The purpose of this LOAC meeting is to bring you up to date on this problem and to seek your advice on Metro's plan for development of a regional consensus around a unified approach to the federal government and an allocation system for limited funds . The meeting will take place Wednesday, February 4th at 5: 30 p.m. at the Metro offices , 527 SW Hall, Portland. cc: City and County Administrators I C17YOFTIOARD WASHINGTON COUNTY,OREGON January 21, 1981 Mr. Delbert Fennell TIGARD SCHOOL DISTRICT 13137 SW Pacific Highway Tigard, Oregon 97223 5 Dear Mr. Fennell: The Tt.gard Stadium is rapidly i2.cuu,ii.g a major co=nunity issue. An auditorium may be.eme a reality if an upcoming levy is approved. These structures will have a serious impact on traffic circulation on Durham Road, Hall Boulevard and 92nd Avenue. A 74 unit condominium project was recently approved or. the corner of Fall Boulevard and Durham Road for the Robert Randall Company. Kneeland Estates I is under construction on 92nd Avenue and to the West of that Copper Creek has been approved. West of that Picks Landing is under construction_ We are considering the formation of a Local Improvement District for Durham Road from 98th Avenue east to Hall Boulevard. The School would be involved in this project. Warrants can be met for a traffic signal at Hall Boulevard and Durham. Road. Whether or not a signal will be required at 92nd Avenue is still a question. However, this is possible. The parking requirements will be seriously altered with the addition of an auditorium and a stadium.. Residents in the immediate area are concerned now. A tremendous Lncreasi in traffic is anticipated from Copper Creek (144 units) , Kneeland Estates (88 units) and Picks Landing (134 units) . The use of Cook Park increases yearly - approximately 20,000 persons "reserved" spaces with us last summer, and the "regular users" have increased markedly_ In the near future we may add aporox;mately 18 .acres to this Park. I am suggesting that you should consider a meeting with us very soon. We need to discuss the parking requirements and how you plan to meet them, street improvements on 92nd Avenue and Durham Road, traffic signal installations, and traffic circulation for both the auditorium and stadium and existing structures. We would like to see a site plan of what exists at the present. Include existing parking spaces, landscaping, etc. On another site plan please outline the location of the proposed stadium and auditorium_ Under the :!the _, . one (1) space for six (6) seats is required for the stadium. For auditorium, one (1) space for each sixty (60) square feet is regv.Lred, pect that you will poi.*�t out that the stadium will be used during "non- ol 'hours" and that the auditorium will be a combinational use. My concern 12420 S.W. MAIN P.O. BOX 23397 TIGARD, OREGON 97223 PH: 639-4171 Page 2 is that the new structures are reviewed now so that any difficulties can be ironed out in advance of building. A half street improvement along 92nd Avenue is a large cost item. We need to work together. Yours t Yr Aldie and Pi Hing Director AHvmc ccc Mr. Don Larson, Chairperson School Board, 9155 SW View Terrace Mr. R. A. Gray, R. A. Gray and Company Tigard City Council ti N OO N cn N N a � O N A. E+O _ ` dco r� LiP-4.c Zt 4J 1 1-4 - -+ C d .� E-e E �.3 • co � E W c We A Oa` to 1 ao W !y `/ �- co ca cn 1 cn d C ;7-T%4S.n 1 L 1` Ei <' E- 00 Ln CN � aU H� 3 U Z O a • ! W FC LA Cl-n 1 O M .K chCd W 54 d 1-4A H � ,� O A•-� t C7 a i 0 o .G CIA Cl) OUB �X N � fYi X Ln C14 • H OO_w e-r d