City Council Packet - 10/20/1980 TIGARD CITY COUNCIL
STUDY SESSION AGENDA
OCTOBER 20, 1980, 7 : 30 P.M.
FOWLER JUNIOR HIGH SCHOOL
LECTURE ROOM
1 . ROLL CALL
2 . REVIEW OF AUDIT REPORT - Jim Savage (Coopers & Lybrand)
3 . M. S .D. GARBAGE RATES - Garbage Haulers
x,- 11 nT% TTTc'r"FLI0NJM rE r„-nm rv,�A F.nffir,_amanr (1ffirar
4 • �SALt1111 C1LJ V U t—in 1 i\li%. lu J 1 —
Planning Director and Building Official
5 . LETTER OF AGREEMENT - LOAVES AND FISHES SENIOR CENTER AND
CITY OF TIGARD re : operation of Tigard Senior Center -
City Administrator
6 . MINORITY BUSINESS ENTERPRISE PROGRAM - City Administrator
7 . SEWER COMPREHENSIVE PLAN - Director of Public Works
8 . NOISE METER PURCHASE - City Administrator
9 . EXODUS SUBDIVISION RESOLUTION - Director of Public works
10 . LIEUTENANT POSITION SELECTION PROCESS - City Administrator &
Chief of Police
11 . OTHER
12 . ADJOURNMENT
T I G A R D C I T Y C 0 U N C I L
STUDY SESSION MINUTES , OCTOBER 20 , 1980
1 . ROLL CALL: Present : Mayor Alan Mickelson; Councilmen Tom Brian,
John E. Cook, Kenneth W. Scheckla ; Councilwoman Nancie
Stimler ; Chief of Police , Robert B . Adams ; City Admin-
istrator, Raeldon R. Barker; Public Works Director ,
Frank Currie ; City Recorder/ Finance Director , Doris Hartig ;
Clerk Typist II , Lowana G. Murray.
2 . REVIEW OF AUDIT REPORT - Coopers & Lybrand
, _. T-m Sa,.,a a �'nnnarc & Lybrand, Presented Perry Ankersen , also
kal .� iva ... rb , _- - i -
of Coopers & Lybrand to Council . Perry reviewed the audit re-
port. He explained in detail the reference in the first few.
, `., r L _ , on ansWPrinfr
pages LV tht! qua1111Ca LlUii Of LLi tepVlt He well
Council ' s questions and concluded by praising the City of
Tigard' s accounting staff for the excell nt fob .
3 . M.S.D. GARBAGE RATES - Garbage Haulers
(a) Herbert Frank, Carl Miller, and Tom Schmidt presented their
proposal for new garbage rates . The request was for a 15% over-
all increase plus 8c. per month per can which is the new MSD
disposal fee . They requested two months to notify their customers
of the new rate increase which will take effect as of January 1 ,
1981 .
(b) Councilwoman Stimler inquired into the feasiability of recycling
pickup once a month. After much discussion by Council and garb-
age haulers it was decided more research needs to be done .
4. SALARY ADJUSTMENT REQUEST - Code Enforcement Officer - Planning
Director and Building Official
(a) City Administrator requested this item be removed from the agenda .
5 , LETTER OF AGREEMENT - LOAVES AND FISHES SENIOR CENTER AND CITY OF
TIGARD Re : Operation of Tigard Senior Center - City Administrator .
(a) City Administrator presented Council with a rough draft of the
proposed agreement letter between the City of Tigard and Tigard
Loaves and Fishes Senior Center. He explained that the City
would be the owner of the building and Loaves and Fishes would
be the main users of the building with Municipal Court , Council
and Park Board meetings being secondary. A copy of this Letter
of Agreement has been given to the Legal Counsel for his comments .
(b) The City of Tigard received a letter dated Octover 20 , 1980 ,
from Loaves and Fishes Senior Citizens stating that they would
co _ n et L '-e basement .
pay the full sum of $30 ,500 for the r:rl��i�« of ��1=
A new contract between the City and Loaves and Fishes will be
set up for the basement, HUD won' t be involved.
(c) Public Works Director advised Council bids were received on
September 16 , 1980 , for the Tigard Senior Citizens ' Center
` Sanitary Sewer, from seven bidders . Following is- - -
list of
- - -bidders- - - - - - - - - - - - - - - - -
Northwest Underground , Inc . $13 ,627 .00
Don McLaughlin Construction Co . 15 ,015 .35
Fuiten ' s Plumbing & Heating 17 ,844 . 72
Bunyard & Pettit 20 ,403 . 65
Sproul Excavating , I_lc 2R , 873 .Q0
Mo
K & R Plumbing Construction 33 ,497 . 90
- -Tobey' s-Excavators - - - - - - - - - -97 , 691 .00- - - - - -
Engineer' s estimate for the project $19 ,789 .00
Public Works Director recommended contract to low bidder
Northwest Underground, Inc . at $13 ,627 .00 .
(d) Motion madeby
thenbidman Scheckla , seconded bto Northwest Underground,CIncC1andn
Brian to award
ratify at the October 27th meeting .
Approved by unanimous vote of Council .
(e) Councilwoman Stimler reported a gift from S & S Nurseries of
trees for landscaping the area around the new center .
(f) Tom Brian presented Rotary Club ' s intentions of forming a
landscaping
work party and planting the grass and doing other
for the new center.
(g) Mayor Mickelson announced the official ground opening ceremonies
Wednesday, October 22 , 1980 , 10 : 100 a.m.
6. MINORITY BUSINESS ENTERPRISE PROGRAM - City Administrator
(a) City Administrator explained the Oregon Department of Transpor-
taLion' s Minority Business Enterprise Program was very similar
to our affirmative action program. The purpose of the program
is to assure participation of minority business enterprises in
contracting activities . City Administrator recommended we
sign the Minority Business Enterprise Program Assurance State-
ment as it needs to be mailed by November 1 , 1980.
(b) Motion by Councilman Cook that we sign the Minority Business
Enterprise Program assurance Statement and that we app
the City Administrator as liaison officer, seconded by Council
woman Stimler for Mayor' s signature.
- Appro•.ed by unanimous -ote of Council .
1980
PAGE 2 - COUNCIL STUDY JL'JJ1VL\
7 . SEWER COMPREHENSIVE PLAN - Director of Public Works
Public Works Director withdrew the sewer comprehensive plan from the
agenda and replaced it with S .W. FAIRHAVEN STREET SANITARY SEWER LID.
(a) Public Works Director showed Council a map outlining the
Fairhaven Subdivision showing the lots that were interested
in sewer, not interested in sewer and those undecided . Also
the map showed the sewer line running across properties that
would require purchase of rights-of-way or easements . Estimated
assessment per property owner $4,300 which does not include
price of easement. City is waiting for a report from Washington
County regarding their findings on existing septic tanks and
will report back to Council .
8. NOISE METER PURCHASE - City Administrator
(a) City Administrator reported that the City has two noise meter
demonstrators and Friday testing will take place to see which
best fits our needs . The recommendation will be brought to
the next study session meeting.
9 . EXODUS SUBDIVISION RESOLUTION - Director of Public Works
(a) Public Works Director recommended approval with conditions as
set forth in the resolution. The developer will deposit funds
for the street overlay with the city, work to be completed in
connection with annual street overlay program. Item will be
considered at next Council meeting.
10 . LIEUTENANT POSITION SELECTION PROCESS - City Administrator & Chief
of Police.
(a) City Administrator reported that two of the proposals hadn' t
arrived for tonight ' s meeting and removed item from the agenda .
11 . OTHER
(a) City Administrator reminded Council of the meeting with Summer-
field Civic Organization November 3 , 1980, where he will be pre-
senting the tax base proposal . Also , told Council of a meeting
at Tigard High School , October 21 , 1980 , Mayor Mickelson will
attend this meeting representing the City and presenting Tigard ' s
tax base proposal .
(b) Councilman Brian requested to register for the League of Oregon
Cities conference .
(c) Public Works Director showed Counc._1 the proposed street program
for O'Mara Street. He stated that Chamberlin would be willing
to exchange a 114 ft by 150 ft piece of property for a sewer
hookup. Concensus of Council to consider the trade .
PAGE 3 - COUNCIL STUDY SESSION - October 20, 1980
s
(d) Public Works Director asked Council for approval of Kosta
Subdivision Compliance Agreement and authorize signatures of
Mayor and City Recorder.
Motion by Councilman Cook that Kosta Subdivision agreement by
signed by Mayor and City Recorder and that the agreement be
brought to the next meeting for ratification, seconded by
Councilwoman Stimler.
Approved by unanimous vote of Council .
12 . ADJOURNMENT 9 :35 P.M. ✓,
ity Recorder
v
ATTEST: I
4;a yy o r
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PAGE 4 - COUNCIL STUDY SESSION - October 20 , ' 1980
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DISPOSAL SERVICE, INC. �
P.O. Box 23293 o Tigard, Oregon 97223 • Phoney 639-2114
October 15, 1980
City of Tigard
i 747n sot Ma 1 n
Tigard, Ore. 97223
Rate Request:
This request is based on percentage of increase in all of our needs in
conducting business. Considering C.P. I . over the period you are looking
at, and the new labor contracts. C•P. 1 . being 17.4 and Labor being 13.4,
which is in the ninth month; new contract due January 1 . 1981 , cost of
living increase. Our Company is requesting a 15% overall increase plus
2.2$ increase of direct new costs of disposal beginning September 1 and
October 1 , 1980• These additional fees were not figured in rate request
covering some twenty two months, if we get an increase in October, or
twenty three months if we get an increase in November-
`•let Sanitate�n �'� your code to Neter #egrft '
r�A,
supplement to Tip-ard Rate request
in view of increased cparational casts
assidential 15 percent increase to $5.75 plus 8 cents ger sao •=':
® ,;: c���, which is new M.S.D. disposal fee.
teary' 1979, ,present rata to JBnudry by the tim roteti vmId
Change.
s° 24 "emthet - 7� 'pereeent per year.
a:
-
Contaloer Ratee%.
15 percent Basle as reesi4entiel pleas 8 cants-ptgr Cass 35 to
``.•. a yard per montb for new disPcssat. 008t0-
11; yards containev 38.98 13$
X0.75
Additional M.S.D.
10 cans at 8 cents
4-5.55
Con:. p/can 1.008 per can.
!" Residential 136 per can.
Drop box inerooses. 4
15 percentofbase s,ete plus M.R.D. charges.
Alto edleASO fee of 30 cents sibs Increase to 75 cants
`'- per mile over 24 miles.
FINAL FIGURES ON im? T.A:;DFII.T., T)ZSPOSM. FATES
AS A I'.J',STrLT OF 'tIEVIV'S ?aT•.r P?()C^A`i.
:. y .. T A.L:^r: IS
IF -OING TO ORT CCN CT.TY, M $1.4?i? TO $2.�3,
1.L?r:1i. LOAD '!i�LTLD BR 14,000LIIS ON 25 YA"M TWCR — TOTAL TRUCK
NT) L OAT) _ 41t not) IMS. - -
r, CACI - 350 CANS .,,.�.� Ja""
14 OQOI.nS DI,'ln7n BY 40 LT
Y �
RES'.ILTS Z:I $5.25 INCRE ISE OR .01755 CEN
PER CAN MULTIPLIED s�
r
•, • ^-, or CMTES A CUSTOMER. '
BY 4.3 ;)f:E,:S �. -SUt.TI.,G T .07n7, 7 { .
2:1 i'A,2T3 LOAD ;i,00!) T;S eiivii'.ed by 4(7 n 201 CAIS. }
2.5G PER SdT)FI:. .107 OR I!% CEIMS PER. tr%Lir-l- t z rp
II' COI;IC TO ST JOH:!S,, C?T11:JGE IS $1.93 to $2.«• ;.
r�
}- R",tr•,;iS I:I `�?7 r?0 Z:'OT2RASF. TILGAT. !.OA
OR G CENTS c4 '
AT"
CAP:, f IIT)T.TI''?.ILn I)Y .4,3 'JIL�T:S _ $.26 PEIi tgO3TII PER CAIJ. '
].OAT) ;;,0(lOL'.i5 phT7i)TiU BY 4r) � 900 CA'.5. . . ' . r,
� .
M-"r1'ti PEa. 'tQlj'iiL. . �..
r s •CTT�;SF,. CHARGrg' ARE ;Y?.�►S1tD C?N ,CHAI'GES TO A CC):t?I t'ir T.C)A').
~ .c. F'FULL ��n7Gr 5 0 OJA;"rITY
�,Al
ANY �t\:.�I
,d•! 'h ie y ��
"A"S.
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INSTRUCTIONS FOR COMPLETION OF REVISED SANITARY SERVICE QUARTERLY REPORT
3.. Determine what percentage of your route is in the City of Tigard franchise
area.
2. Multiply all REPORTABLE EXPENSES by this percentage.
3. The data for the BASE PERIOD QUARTER ENDING column will need to be determined
only once each year, or each period between rate adjustments. The data for
the initial report should be for the quarter ending March 31 , 1979. This date
will be carried forward to subsequent quarterly reports until a rate adjustment
Is made. At that time the base period data will be changed to reflect the data
from the quarter ending just prior to the effective date of the rate adjustment.
4. The CURRENT PERIOD QUARTER ENDING COLUMN should contain data from your most
recent quarter. For your first report it would be the quarter ending March 31 ,
1980.
5. The % CHANGE column is to be completed by dividing the number in the current
period column by the number in the base period column.
6. A percentage number only is to be put in the % CHANGE column for Teamsters
Union Contract, since this is a negotiated figure and readily available, it
will simplify greatly the completion of the form and will eliminate any questions
regarding how owners' salaries should be handled.
7. Under REPORT COMPLETED BY at the bottom of the form it should be signed by the
owner or corporate officer, with the title of the individu-1 following the name.
t
i2EVI' ,c3!iD SANXTAIe Y Sr-:PVICE, QLJ_\1,Tr'RT,Y R ':PORT
Name of ^Fran}:' s Disposal Service, Inc.
Ad6res.:; : - P.O. Box 23293 -
_ Tigard oil _ 97223
Tele r,hctr : :,lt7u,l (503) 639-2114-
rira::� Per i.ad Cur re,i t_ Period
(',uartur Piidincr QuarLe.?r Lending
Reportable Items March 31, 1.979 March 31, 1980 Percentage Chan-9eL..
TRUCK OPERATIrm
EXPENSE (includes __$17,.,756 X27,247 53.56/
the following
ex.nense s: cxa s arid
diesel, tires, main-
tenance z-nd re+)air,
mi.sce.1larleous .route
expense, shote
expense)
OF Fli.E EXPENSE $3,639 $4, 735 30. 10/0
0 -1c'.uc.es the follot:�-
lfga?' accountinrr,
_- �:1.e.�horie=,comma tc r
-sprv.ices, ,-onstage
asad collc:ct.io:,
• e: 1�e•�sc) -
DISPOSAL, EXcLN: $15,658 $19, 569 25.0°
Total of Above
E cpense Categories $37, 053 $51, 550 39. 1%
Percentage Cti.ange:
i ri Teamsters Cont.-J.;) t:
Since Base Period _ 13. 4%
EtEPOI2T
COMPLETED BY: 1
tiicjnat:,,: e of ownerof Cornorate Officer
Page 1
R ` SUPPLEMENTAL ZNFORMf�PION?
present VnlIie c� '' I'nvc atir.ent 1 n 040,000
{ Fz�ci li.ticani j:; ,: _-);;�cnf. egt1I[lated Cuzrent 1 • -
value
. . . . . . S 27, 91.1
2... . Services . Yrov.i.(',•_:.?
u ,�t _
The :nanagernent n t�il�, ccmipany i.s
for the general o��er-'!t.ion of tile hu:.'inc mss,
purc3tas:in3, pei:sorrel :management, cmer
service and cu to:r,er relations, payroll
at7ministrati.on, ,public relations, ir.clucling
reporting to and coordi.nati.on with cnagemrtmer:t��l
agencies, developurer)k of comp")ny management
701 1cies,
�3esicYr, of snrci.a). <;c:rvi.c�as and develoj�-
Ment of
Y . . I.gated by
cai tidac�e 'Sc�lk' '�Zclu ii-ngIndicpayt 11 taCc`t, rfrnn`�e
Teal scale, $ 537.33/week
benefits
and' em:,los'e� i r,surariccs -
Concentration of Customers and Area St. rved:
See Form II ancI IrI (A) for Rate Adjclstmet�t Dated
for descrit>tion of service
unum
...........ndaries, numb o£. customers,
area boand tyres . _
".j of service.
of Solid
� . ` .5- s Methods of Collection +na `Pransr�ortat.ion
Waste•
T
commercial Ca a cont
ox ervic
Lent th
of Haul to DisposaZ Facilities: Au raaP o►�Q wa�_s -. _
from nd of rout Dr
—-- .
Areto
Fu ti,re Service Demi{tsl'ofinentrran 3 Pt`rr.o�, ,elC�.�t:e utre
Req"ife"AeLIts for I
`Y •' Demands in the Ti and Franchise Area _are den n - i�QQ
`- _- mor t-at3 O� Zllt�••i a..��'Prl '
rowth of the Franchise Area--as
t
Xr b the Ti and Cit
Courrci �;,. in
n a
;n r3emarid —.
is unknown at this -time.
P.,age 2
10-15-80
LETTER OF AGREEMENT
THIS AGREEMENT, when signed by representatives of Tigard Loaves and
Fishes Senior Center and the City of Tigard shall constitute a mutual
understanding between these two parties to cooperate in the use of
space within the Tigard Senior Center Building for nutrition and
social services to seniors beginning 1981 .
Both parties understand that this Letter of Agreement is based upon
the following:
A. City of Tigard Agrees :
1. That the City of Tigard will be the owner of the Tigard
Senior Center Building.
2. That Tigard Loaves and Fishes Senior Center shall manage
use of Tigard Senior Center Building's space and equipment.
3. Facilities must -be accessible to handicapped persons and
must comply with all applicable Federal , State, Washington
County Area Agency on Aging and Loaves and Fishes Centers ,
Inc. , regulations and codes .
4. To provide three (3) master keys to the building to allow
access by Tigard Loaves and Fishes Senior Center staff.
5 . To provide:
a. Grounds maintenance.
b. Repair of sidewalks , driveways, service areas , curbs,
parking areas.
C. Liability insurance.
d. Garbage services
e. Structural repairs and maintenance and repairs necessitated
by structural disrepair or defect.
B. Tigard Loaves and Fishes Senior Center Agrees :
1 . To keep the kitchen and dining area clean in accordance
with the State of Oregon and Washington County Health
Department standards .
1 of 2
2 . To provide furnishings , equipment and decorations not
provided through the building construction contract;
ownership to remain with Tigard Loaves and Fishes
Senior Center.
3 . To provide fire insurance.
4. To repair and maintain equipment.
5 . To pay for utilities and telephone.
6. To provide custodial services.
7 . To keep the building open a minimum of thirty-five (35)
hours a week.
C. Both Parties Agree That:
1 . Sixty (60) days advance notice will be provided when
changes in the mode of operation is outlined herein
are necessary.
2. Any structural changes for new equipment installation will
require approval of Tigard Loaves and Fishes Senior Center '
and the City of Tigard.
3. Grievances shall be resolved by the designated person from
Tigard Loaves and Fishes Senior Center and City of Tigard.
4. Either party may terminate this Agreement by giving
ninety (30) days written notice to the other party.
5 . This Agreement will be reviewed annuall-J .
TIGARD LOAVES & FISHES SENIOR CENTER CITY OF TIGARD
Steering Committee Chairperson Mayor
Center Manager ttest: City Recorder
Date
2 of 2
R,,AXn 1®r 1 g h
1308 SSW. Bertha Blvd
engineering Portland. Oregon 97219
503/246-4293
aicor°'euMing engineers
FILE: 566.11
October 20, 1980
Mr. Frank Currie RECEIVEL)
Director of Public Works
City of Tigard O C T 2 0 i980
12420 S. W. Main Street
Tigard, Oregon 97223 CITY OF TIGARD
Dear Mr. Currie:
Tigard Senior Citizens ' Center
Sanitary Sewer
We have reviewed the bids received by the City of Tigard on
October 16, 1980, for the above subject project. The low bidder
is Northwest Underground, Inc. , of Corvallis, Oregon. We have
checked the extensions and additions of all the bids and found
only minor errors in the bids submitted by Don McLaughlin
Construction Co. and Tobey's Excavators. A copy of the Bid
Tabulation form showing the corrected bids is attached.
The complete list of bids received is as follows:
Northwest Underground, Inc. $ 13, 627 . 00
Don McLaughlin Construction Co. 15, 015.35
Fuiten's Plumbing & Heating 17,844.72
Bunyard & Pettit 20,403. 65
Sproul Excavating, Inc. 28,873.00
K & R Plumbing Construction 33, 497. 90
Tobey's Excavators 97 ,691. 00
The engineer' s estimate for the project was $19 ,789. 00.
RECOMMENDATION
We recommend that the City of Tigard accept the proposal sub-
mitted by Northwest Underground, Inc. , and that the Mayor and
City Recorder be authorized to execute a contract for construction.
Sincerely,
t Hal H. Reitmeier
HHR:ska
Enclosure
cc: All Bidders
BID SHEET: SEWER FOR TIGARD SENIOR CENTER
aliening: 2 :00 P.M. , October 16, 1980
BIDDER & ADDRESS PRE UAL. SIGNED BID BOND BID AMOUNT
DON McLAUGHLIN CONST.
8925 SE Monterey X X X $15,035.85
Portland, Oregon 97266
FUITEN ' S PLUMB. & HEAT.
2004 Main St. , Suite #3 X X X 17 ,844. 72
Forest Grove , Or 97116
BUNYARD & PETTIT
Rt. 2, Box 78B X X X 20,403. 65
Eagle Creek Or
TOBEY' S EXCAVATORS
33003 SW TV Hwy. X X X 91 ,691 . 00
Hills)-oro, Or 97123
K & R PLUMB. CONSTR.
14463 SE 152nd Drive X X X 33,497 . 90
Clackamas Or 97015
SPROUL EXCAVATING INC.
15880 SW 79th Ave. X X X 28,873. 00
Ti and Oregon 97223
NW UNDERGROUND
P. 0. Box 1372 X X X 13, 627 .00
Corvallis Or 97330
ENGINEER 'S ESTIMATE 19, 789 .00
=F
,mak;
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Cljy QF Tlv,c;�r�
Department of Transportat on
LVIIITRANSPORTATION BUILDING, SALEM, OREGON 97310
September 22, 1980
!n Reply Pee. -0
File No.:
CON 3
TO: Recipients of Financial Assistance
FROM: F. B. Klaboe •
Director
SUBJECT: Minority Business Enterprise Program
The enclosed materials comprise the Oregon Department of Transportation's
Minority Business Enterprise (MBE) Program, in response to the require-
ments of the U. S. Department of Transportation under Title 49 Code of
Federal Regulations Part 23 (49 CFR 23) .
r
This MBE Program became effective on September 3, 1980, the day it was
submitted to the Federal Highway Administration (FHWA) . It has been
accepted by the FHWA Oregon Division and Region X, and has been for-
warded to Washington, D. C. for final approval.
The purpose of the MBE Program is to assure maximum participation of
minority business enterprises (minority-owned and women-owned businesses)
in contracting activities. The Oregon Department of Transportation (De-
partment) is strongly committed to MBE participation_ in our total procure-
ment process which includes contractors, subcontractors, consultants,
vendors, and lessees.
The U. S. Department of Transportation was the first federal agency to
issue rules and regulations pertaining to MBE participation in contracting
activities. Other federal agencies are now issuing their regulations, some
of which will also impact on this Department.
Development and implementation of an MBE Program is a condition of the
Department's continued qualification to receive federal funds. As a con-
dition of your being qualified to receive financial assistance from or
through the Department, we need your assurance that you will comply with
the applicable parts of 49 CFR 23. One of these requirements is the desig-
nation of an employee to be your MBE liaison officer. This employee should
report directly to your Chief Executive Officer.
Recipients of Financial Assistance
Page 2
September 22, 1980
Please return the Minority Business Enterprise (MBE) Program Assurance
Statement to my office by November 1, 1980. If you plan to develop an
MBE Program, please submit it for the Department's acceptance by January
15,_ 1981. We will submit your program to FHWA for final approval.
SPECIAL NOTE to those who receive only state funds from
or through the Department: Under 49 CFR 23, you need
meet only the requirement that you will not discrimin-
ate against MBEs in your contracting activities. How-
ever, we encourage your active support of the MBE Pro-
gram in accord with the spirit of the rules and regu-
lations.
I have designated these MBE liaison officers:
Kay Turner, Manager
Affirmative Action Section
Department of Transportation
Telephone: (503) 375-6572
and
Gareld Inloes, Manager
E.E.O. and Labor Compliance Unit
Highway Division
Telephone: (503) 378-6318
Kay and Gary are scheduling meetings throughout the state to provide ymi
with information about the Department's MBE Program. They will also be
available to assist you with the development of your program. If you have
questions regarding the program, please contact them.
Enclosure
MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM
ASSURANCE STATEMENT
City of Ti and agrees that, as a condition to the
Name of Organization
approval or the extension of financial assistance from or through the
Oregon Department of Transportation (Department) , it will comply with
all applicable parts of the Department's MBE Program. This program is
consistent with Title 49 Code of Federal Regulations Part 23 (49 CFR 23) .
City of Tigard assures that it will conduct its contrac-
Name of Organization
ting activities in compliance with the requirements of 49 CFR 23, or as
may be amended.
The designated MBE liaison officer is:
Name
Title
C
Address
Telephone
Legal Name of (Organization
By: Signature and Title of
Authorized Official
Date
i
Harris-McMonagle Associates, Inc.
._ UNGINF:ERS-SURVEYORS
8905 S.W. COMMERCIAL STREET
TIGARD.OREGON 97223
TcGrph�ne(303)63°1.3455
October 9, 1980
City of Tigard
12420 S. W. Main St.
Tigard, Oregon 97223
Attn: Mr. Frank Currie, Director of Public Works
Re: S. W. Fairhaven Street Sanitary Sewer L. I. D.
Gentlemen:
As requested, we have completed our study for the S. W. Fairhaven
Street Sanitary Sewer L.I.D. .
Presented in the attached report is a final layout and preliminary
cost estimate for the project.
Sin erely,
arris-M onagle Associates, Inc.
By: Stuart L. Cato, P.E.
SLC:ds
enc.
r
1
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S. W. FAIRHAVEN STREET SANITARY SEWER L.I .D.
SCOPE:
This report summarizes our studies for the proposed S. W. Fairhaven Street Sanitary
Sewer L.I.D. .
Four (4) locations for sanitary sewers were studied.
Estimated costs and assessments are shown in Table I at the end of this report.
L.I.D. BOUNDARY:
The proposed L.I.D. is located in Section 3, Township 2 S, Range 1 W, W.M. shown on
Plates I through U. All lot numbers referred to are subdivision lot numbers. These
are shown on Washington County Assessor's map 2S-1-3 DC along with the Tax Lot numbers.
The proposed L.I.D. boundary encompasses Virginia Acres, except Lot 10 and Virginia
Acres No. 2 subdivisions.
BENEFITS:
All 18 lots within the proposed L.I.D. benefit equally from the sanitary sewer improve-
ments. No lot can be redivided.
ESTIMATED ASSESSMENTS:
Assessments are based on per lot basis. The estimated assessments are shown in Table I .
The estimated construction costs vary by a maximum of 4%. The 4% difference in the
estimates indicate costs need not be the determining factor for selecting a particular
location.
COST ESTIMATES:
The project cost estimates for each location include 25% for engineering, surveying, pro-
ject administration and contingencies. All locations should be considered equal in cost.
Cost for the purchase of rights--of--way or easements are not included in the estimates.
RECOMMENDATION:
Consideration should be given to locations shown on Plates 1 and III. The location
shown on Plate I is most desirable if easements can be obtained. If the costs of ease-
ments become excessive for Location I then Location III would be the next alternative.
ALTERNATE LOCATIONS:
All locations are somewhat similar. They vary in the location of the line through Exodus
subdivision and whether S. W. Fairhaven Court is severed in the street or through an
easements between Lots 11 and 12. The severing of Fairhaven Court in the street results
in deeper lines in Fairhaven up to Fairhaven Court, but more line is in public or private
streets. All four (4) locations will require temporary working easements and expansion
of existing and/or additional permanent easements.
a
S- W. Fairhaven Street Sanitary Sewer L. I.D.
Page 2
LOCATION I - PLATE I :
This location requires an additional easement on Lots 3 and 4 of Exodusin order to
connect to the existing manhole to the East and clear utility pedestal at the common lot
line and ingress-egress easement. A new easement would be required between Lots 11 and
12 in Virginia Acres No. 2. This location has the shallowest sewers and all but 300
feet is located in paved, public or private streets.
LOCATION II- PLATE II :
This location is similar to Location I except S. W. Fairhaven Court is served by a sewer
in the street. This location has deeper sewers to serve Fairhaven Court, but more line
is in public or private streets than Location I. One hundred fifty feet (150 ft.) is
located out of paved public or private streets.
LOCATION III - PLATE III:
This location requires additional easement area between Lots 1 and 2 of Exodus or exten-
sive use of cast iron sewer pipe in the existing easements due to the close proximity
of a potable water line. This line is deeper than Location II, to serve Fairhaven Court.
All of the line is located in public streets or a future paved bicycle path.
LOCATION IV - PLATE IV:
This location is similar to Location III, except that S. W. Fairhaven Court is served by
Ll
a line in easements through Lots 2 and 3 of Exodus and Lots 11 and 12 of Virginia Acres
2.o. 2 subdivisions. This location has shallower sewers similar to Location I. All but
150 feet of line is located in paved public or private streets and future paved bicyle
path.
S. W. FAIRHAVEN STREET SANITARY SEWER L.I.D.
TABLE ONE
ESTIMATED COSTS
CONSTRUCTION ENGINEERING TOTAL
LOCATION COST & CONTINGENCY PROJECT COST ASSESSMENT (1)
I 61 ,000 15,000 76,000 4,200
II 62,000 16,000 78,000 4,300
III 63,000 16,000 79,000 4,400
IV 62,000 16,000 78,000 4,300
(1) Due to the closeness of the estimated construction costs, a decision should not be
made on estimated costs only.
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ARCH 7 - 3L -
- --- , 1990
, i
/ a
ASSOCIATED CONSULTANTS
630 S.E. Andover P1.
t Portland, Oregon 97202
Walter G. Ellis Telephone
Donald B. Eppley (503) 234-3256
Rester of Selection Processes
Conducted by
W.G. Ellis 6 D.B. Eppley
Covering: Selection and screening processes and techniques; assessment centers;
design of behavioral exercises and s i m uz atiors, application forte,
supplemental application forms, structured interview panels; setting
of selection criteria; training of assessors
Donald B. Eppley:
1. Clark County, Washington, full assessment center to hire Director,
Administrative Support Services, 1980
2. Oregon Liquor Control Commission, full assessment cent:r to hire
Deputy Director, 1980
3. State of Oregon, Executive Department, Personnel Division, full
assessment center to hire Assistant Administrator, Operations Unit, 1980
4. City of Bandon, Oregon, full sear.i and selection process to hire
City Manager, 1979
5. Lane County, Oregon, selection interview panel of experts to hire
Budget Director, 1979
6. Lake Oswego, Oregon, 1974 - 1978, search and selection processes to
hire the following city officials:
Chief, Police Department
Director, Public Works
Director Parks and Recreation
Director, Finance
Director, Planning
i
Page two, Resuam of Selection Processes, Continued.
Walter G. Ellis:
1. Clark County, Washington, full assessment center to hire Director,
Administrative Support Services, 1980
2. Lane County, Oregon, modified assessment center to hire County
Counsel, 1980
3. City of Portland, Oregon, Civil Service Commission, selection
interview panel of experts to dire Personnel Technician, 1980
4. Lane County, Oregon, full assessment center to hire Director,
Public Works Department, 1979
5. City of Portland, Oregon, selection interview panel of experts
to hire Personnel Technician, 1979
6. City of Portland, Oregon, Civil Service Cca=ission, selection
panel of experts to hire Labor Relations gaining Coordinator, 1978
7. Lane County, Oregon, full assessment center to hire Director,
Community Health and Social Services, 1978
8. Tri-County Metropolitan 'rransportation District of Oregon (Tri-Met) ,
Personnel Department, modified assessment centers (application forms,
supplemental application form, behavior simulations, stnuctured
interview techniques, screening and selection criteria), 1978, to
hire the following:
Senior Manager, Driver Operations
Station Manager
Manager, Road Operat:i cns
Chief Road Supervisor
Maintenance Manager
PROFESSIONAL RESUME
Office Address:
Walter G. Ellis, Ph.D. ITPA Program
630 SE Andover Pl. Portland State University
iurtland, Oregon 97202 P.O. Box 751
Phone: 503 234-3256 Portland, Oregon 97207
Phone: 503 229-3017/3920
Employment: Associate Professor, Master of Public Administration Program,
Portland State University
Currently serving an apprenticeship as hearings officer
i Oregon factfinding
and arbitration, under John Abernathy, Lake Oswego,
Educational Background: B.A. 1963; M.P.A. 19653 Ph.D. 1971, University of Washington
lEx e'
Sel_ ected prof
essicna- p erienc -
Ten years teaching experience in public sector collective bargaining/labor relations,
personnel management, public administration
Management Analyst, U.S. Department of Interior
Compensation area, RAMAC system, Boeing Company
Assistant Director,
Social Planning Council of Snohomish County, Washington
Consultant to Tri-County Metropolitan. Transportation District of Oreione(Tri-Met) ,
Personnel Department, desent; n of designssessment Center for and implementation of performance evaluation
selection and development;
program
Special consultant to U.S. Department of Energy and Westinghouse Hanford Company
(Westinghouse Electric Corporation) (civil service rating of GS-15) , salary
administration and compensation program
Consultant to Bureau of Human Resources, City of Portland, employee development,
attitude survey, morale and motivation program
Series of 15 week seminars on labor relations, personnel administration and manpower
development, North Carolina State Probation Service
Consultant to Department of Social Rehabilitation and Control, State of Norob enrichment
Carolina, performance evaluation and productivity, employee relations, j
Consultant to United Nations and U.S. Agency for International Development, design
of staff program evaluation model and training program
Area of Professional Specialization: Labor relations, compensation, assessment
centers, performance evaluation programs
Fee Schedule: $200.00 per dr-y, plus expenses; cancellation fee of full day per
t. diem for less than 48 hours notice prior to hearing date
PERSONAL DATA
Name Donald B. Eppley
- Address 2766 S.W. Greentree Road
Lake Oswego, Oregon 97034
Telephone 503-636-3254
Place of Birth Portland, Oregon -- May 3, 1941
General Health Good
Marital Status Married - Mary Ann L. Eppley
Children - James L. Eppley, Christopher C. Eppley
PROFESSIONAL AND
OTHER AFFILIATIONS
International City Management Association
Municipal Finance Officers Association
International Personnel Management Association
Boy Scouts of America
Rotary International
National Association of State Personnel Executives
ACQUIRED SKILLS
General Management
Finance Administration
Personnel Ad,ni ni strati on
Organizational Analysis and Behavior
Policy Development, implementation and
innovative problem solving
EDUCATIONAL DATA
High School Oshkosh High School -- Oshkosh, Wisconsin
University University of Wisconsin -- Oshkosh, Wisconsin
Bachelor of Science -- July, 1964
Major -- Economics and Accounting
Graduate Studies University of Kansas
Master of Public Administration -- May, 1972
Major -- Public Administration
r
EMPLOYMENT HISTORY
EMPLOYER DATES OF EMPLOYMENT POSITION HELD
State of Oregon May, 1979 to present
Executive Department State Personnel Director
Management challenges include overcoming client (all departments of
the state) negative perceptions of the Division; revamping the
Personnel System; creating a central focus for management training;
motivating a generally demoralized staff; reorganizing for more
effective use of professional talents and creating a positive balance
between service and monitoring activities.
City of Lake Oswego
Oregon May, 1974 to October, 1978 City Manager
As chief administrative officer of the community, managed an organization
of more than 200 in a growing community with a present population of 23,000.
Beyond day-to-day activities, developed a process for complete staff
analysis for a wide range of council topics. I had the opportunity to
recruit and hire a high level management team, develop city council and
budget orientation programs, utilize a team approach to management with
frequent reviews of departmental goals with each department head.
For policy analysis, inaugurated a program budget with five-year fiscal
projections. Specific projects i nc i u%.'cd a variety of local i,nprovement
projects for street, water, and sewer facilities. Procured federal grants
in many job works areas and secured several sizeable Bureau of Outdoor
Recreation grants for parks and recreational purposes. Provided leader-
ship in a major expansion program for the water system and planning
effort for a new library and adult community center. During my tenure,
a massive comprehensive land use planning effort, replete with citizen
involvement, was undertaken and completed. Interfaces with the public
and organized groups along with contacts at the state legislative level
were a normal part of the duties of the position.
City of Upper May, 1971 to May, 1974 Assistant Cit Manager
Arlington, Ohio y y9 y g
This position required assisting the city manager and coordinating
day-to-day activities of the many departments and divisions within
the city. Line responsibility for the sanation, electrical , communi-
cations and maintenance divisions were also assigned to this position.
Additional assignments included maintaining and developing training
programs for employes at all organizational levels. A highlight in this
arena was the development of an interpersonal human relations program
for the police department. Other responsibilities included police
and fire wage negotiations and public relations activities.
University of Kansas June, 1970 to May, 1971 Graduate Assistant
(part-time while attending
University of Kansas)
The Institute of Public Affairs required someone who had local govern-
ment experience and an organizational development training program
background to assist then-, in a project with Wichita Falls, Texas. In my
EMPLOYMENT HISTORY continued
f
capacity as a graduate assistant, I was assigned to that project as
a consultant to the institute cue to my years of experience in manage-
ment operations. Also served as a trainer facilitator for various
subsystem groups during on-site training that took place. Other pro-
fessional growth experiences included helping the institute in their
on-going endeavors to design and present a multitude of public manage-
ment seminars.
OTHER PROFESSIONAL EMPLOYMENT ACTIVITIES
(1972 - Present)
Various Colleges in
Ohio, Oregon, and Washington 1972 to Present Instructor
Course titles include: Organizational Theory: Organizational Development;
Management Theory and Behavior; Management Processes; Personnel Admin-
istration; Local Guvernment and Community Affairs; and Management Ethics.
Urban Management Resources 1978 to Present Consultant - self-employed
Services provided to clients have included a full range of labor relations
services; leadership skill training for middle managers; team building
and management by objectives training; problem solving skills and
effective interfacing with paid staff for elected officials. Have also
conducted executive searches and provided team development programs
during the stress of administrative change.
OTHER POSITIONS HELD -- 1964 to 1969
City of Lake Forest, June, 1969 Director of Fiscal
Illinois June, 1970 and Administrative
Services
Village of Elk Grove January, 1968 to Director of Finance
June, 1969
City of Oshkosh, July, 1965 to Comptroller
Wisconsin January, 1968
Wisconsin State August, 1964 to Bank Examiner I
Banking Department July, 1965
State of Wisconsin
e
PROPOSAL - SCOPE OF WORK - POLICE LIEUTENANT EXAMINATION
CITY OF TIGARD, OREGON
I . Needs Assessment
a. Preliminary review with City Manager and Chief
of Police n/c
2. Job Analysis
a. Review of position descr;--ion. 1 hr.
You left this with me ; upon receipt of your
"go-ahead" I will scrutinize it carefully and
formulate questions to be answered in on-site
followup interviews.
b. Interview with Chief 1-2 hrs.
It would be helpful if, starting now, the Chief
could make desk notes of things he would assign
if Lieutenant were available, copy "cases,"
reports , pieces of correspondence, etc. to speed
up this interview.
c-d. . . Other Interviews 2-3 hrs.
It is my understanding there is no incumbent at
present. It would be helpful if I could interview
first, the former lieutenant, then, perhaps as a
group, the subordinates who reported to him.
Observations would be included in interview time.
This same day. . . Inspect potential testing facilities.
e. Define performance dimensions ; weight 1-2 hrs.
3. Position Announcement
a. Pre-design of vacancy advertisement 1 hr.
(Ideally, this would be firmed up w/COP when I do
job analysis work. )
b. Selection of target audience .5 hr.
I will be prepared with my recommendations at initial
meeting; incorporate your suggestions; then prepare
final recruitment list and posting immediately following
that meeting. I will also draft recommended correspon- 2 hrs.
dence to keep applicants advised of status and process.
(cont'd. .. )
�s.
4. Screening Method
Consultant draft Supplemental Application Form (SAF) following job
analysis meeting; mail to COP/City Admin. for review; finalize
2 hrs.
Consultant to review SAF's and select top seven (7) outside candidates 1-4 hrs.
to participate in Assessment Center. Three (3) in-house candidates
to be included automatically in Assessment Center activities. (Time
largely de^-nds on number of applicants)
Response to inquiries, mailing of job announcement/SAF, collection byemployer's
staff
of applications, etc.
5. Design of Assessment Center Activities 8-10 hrs.
(Typing and printing to be billed at actual direct cost. )
6. Orientation and refresher training of assessors 2 firs.
IF new assessors, add: 2 hrs. ea.
7. Administration of Assessment Center 8 hrs.
a. Recap assessor ratings, candidate summaries 4 hrs.
8. Evaluation/writing of profiles on highest qualified applicants. 1 hr. ea.
9. Debriefing with COP/CA, including recommendations for follow-up
interview (if appropriate) reference/background checks, in-house 2 - 3 hrs.
training, etc.
ACTUAL personal time to be billed at $25. per hour.
COST ESTIMATE - (includes travel/telephone time) $1,250.
PLUS EXPENSES:
Consultant mileage @ $.20/mile; Hazel Dell to Tigard
(est. 4-6 trips)
Meals on employer's site
Assessor's meals, snacks, mileage, materials
Possible over-night stay if long-distance travel involved
Typing/printing of test materials at direct cost
Helen Terry
Civil Service Examiner
City of Vancouver, WA.
M
R E S U M E
Helen Terry Personal : Born 1/10/37; Redmesa, Colorado
7108 N.W. 2nd Avenue Ht. 5'9"; Wt. 140 lbs.
Vancouver, Washington 98665 Green eyes; dark hair
(206) 695-1818, home Excellent health
(206) 696-8144, office
EDUCATION: B.A. , The Evergreen State College, Olympia, WA; Human Services/
Human Potentiality
M.P.A. (currently enrolled), Lewis and Clark College, Portland, OR
CURRENT EMPLOYMENT:
6/75 to date: Personnel Manager/Chief Civil Service Examiner, City of
Vancouver, Washington
Major areas of responsibility:
. Personnel Services (e.g. , recruiting, testing, new-hire orientation,
records and reports, benefits administration, federally-funded
manpower programs, etc.
• Employee Relations/Labor Contract Administration
. S-Jage and Salary Administration; position classification; manpower
control
. Safety Director--oversee Central Safdly Connittee and departmental
safety representatives; administer self-insured workman's compensa-
tion program and city-wide training efforts
. Affirmative Action Officer
. Co-director, City-County Training Grant
Civil Service Examiner; Secretary to Civil Service Commission
PRIOR PERSONNEL OR RELATED EXPERIENCE:
5/73 to 7/74: Personnel Manager, Woodland Park Hospital , Portland, Oregon
Significant accomplishments included development of complete set of
personnel policies and procedures and employee's handbook; leader of
successful counter campaign to defeat union's organizational attempts;
complete ,J-b analyses of all nonprofessional positions, job descriptions,
and est-ablishsnent of realistic race 5r1•uCtur•2.
4/70 to 11/72: Engineering Administrator, Moore Oregon, North Portla„d, Oregon
Reporting to Chief Engineer, was responsible for budgeting and managing
of engineering costs, scheduling manpower to meet contractual require-
ments , coordinating closely with production and sales to meet customer's
promised delivery dates, scheduling and supervision of field installation
engineers and engineering clerical support personnel .
r�
7/69 to 1/70: Research Assistant, Institute of Urban Studies, University
of Texas at Arlington
Temporary assignment through North Central Texas Council of Governments
to conduct study of long-range manpower needs and planning efforts of
municipal and county governments in ten-county NCT region. . . Also
taught Public Administration and Public Personnel Administration classes.
3/67 to 6/69: Training Director, McKay-Dee Hospital Center, Ogden, Utah
Launched hospital 's first attempt at total employee development program;
developed job descriptions and specifications; worked with department
heads to write internal operating procedures; established logical career
progression "ladders" to facilitate hiring at the lower rungs and
promoting (through training) in all job families. Personally developed
on-going management training program for supervisors at all levels.
9/64 to 3/67: Assistant Personnel Director, City of Ogden, Utah
Responsible for recruitment, interviewing, testing, and certification
of qualified applicants, new-hire orientation, coordination of training
efforts in all departments. Served as executive secretary to Suggestion
Program Board. Supervised secretary, typist-receptionist, and Coordinator
of Neighborhood Youth Corps project (one of the first under EEO. ) Also
supervised public administration interns from the Utah State University.
f 1/60 to 6/64: Thiokol Chemical Corporation., Brigham City, Utah
Chief, Employment Services Division
Executive Secretary to Director of Industrial Relations
Executive Secretary to Coordinator of Administration, Utah-l•dasatch Divisions
OTHER EDUCATION: ldeber State College, Ogden, Utah; Psychology major
University of Texas at Arlington; Personnel Administration,
Public Administration
Portland Community College; Supervisory Science Program
Portland State University; Business Administration
Additional training includes correspondence courses in Wage and Salary
Administration and Position Classification in the Public Service
(through Public Personnel Administration, now IPMA) ; wide variety of
company-sponsored management and supervisory development programs,
including methods improvement and work simplification; workshops and
seminars on labor relations and contract negotiations.
MEMBERSHIPS: International Personnel Management Association
American Society of Personnel Administration (PNPMA)
Clark County Personnel Association (Steering Committee)
Clark County Employment and Training Council
Clark County-City of Vancouver Training Advisory Council
- IPMA Affirmative Action Committee
Vancouver School District Vocational Advisory Comlittee
YMCA Board of Directors (Chair Personnel Committee)
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REFERENCES -- Helen Terry, Civil Service Examiner, City of Vancouver
(Assessment Center design, administration or participation)
City of Camas - Police Sergeant examination
Examiner: Chuck Betis ,
City of Longview - Pviiv^c Lieutenant-I- examination
Police Chief: Kermit White
Chairman, Civil Service Commission: Sid Eggleston
City of Battleground - Police Officer examination
Mayor: Everett ,Eaton
Clark County - Deputy Fire Marshal examination (currently working on
Fire Marshal )
Acting Fire Marshal : Don Germann
Pierce County - Sheriff's Dept. Lieutenant exam
Civil Service Examiner: Rose Swanson
Association of Washington Cities - Wage & Salary Classification Specialist
Assistant Director: Carol Creene
King County Police
Personnel & Training Administrator: Jim Shaw
(Worked together on various exams)
City of Lacey - Police Chief Exam
Civil Service Examiner: Bill Wright
City Manager: Bob Williams
Fire Chief, Rus Washburn, at Tualatin also knows my work, although
I have not done anything specifically for him.
., s
SUBJECT: NO-, 235.020
DEPARTMENTAL PERSONNEL
JOB DESCRIPTIONS PAGE 4 OF IS
1,
235.020 JOB DESCRIPTION — LIEUTENANT (OPERATIONS DIVISION COML&NDER)
235.020.10 Definition: Works under the general supervision of the Chief
of Police. Shall be directly responsible for the patrol, investigations
and communications of the Police Department.
235.020.20 Principal Tasks: Coordinates all activities between res-
pective divisions of the Police Department.
Responsible for the patrol division, investigative division and services
division of the Department. Responsible for maintaining an operational.
plan, consistent with the rules, regulations and general orders of the
Department, which .will serve as a guide to the members of each division.
After conferring with Watch or .Divisional Commanders, makes recommendations
to the Chief of Police regarding revision or development of programs and
procedures.
Shall be known as the intelligence officer of the Department, and shall
report directly to the Chief of Police.
Evaluates overall personnel performance and determines need for training
programs, equipment and supplies.
Regularly inspects all divisions to insure fulfillment of division and
department goals and objectives.
Reviews personnel problems and makes effective recommendations to the
Chief of Police; recommends individuals for co=endation and merit
recognition.
k Responsibility entails directing the preparation of necessary reports
on daily activities; interviews individuals and receives, evaluates and
acts upon complaints; assigns command personnel to duties within their
SUBJECT: NO.: 235.020
DEPARTMENTAL PERSONNEL
JOB DESCRIPTIONS PAG E 5 O F 18
respective divisions.
Insures the establishment of harmonious working relationships and infor—
mation sharing between divisions as needed for combined crime reduction
efforts.
235.020.30 Minimum Skills, Qualifications & Experience:
I. Five years experience in a wide variety of police work, including
a minimum of one year supervisory experience.
2. Associate of Science Degree in Police Science or Administration, or
any satisfactory equivalent combination of experience, training and
education.
3. A thorough knowledge of criminal and police procedural law.
4. Ability to understand and execute difficult oral and written
instructions. Ability to develop and implement special programs.
Ability to work with minimal supervision.
5. Ability to assign, instruct and review work of subordinate officers
and civilian employees.
6. Highly skilled in written and oral eomimnications with fellow
officers, public officials and the public. .
7. A working knowledge of the geography of the City.
8. In addition to the above, this position requires demonstrated
skills (at a satisfactory level) as specified for the Police Sergeant.
9. Valid Oregon driver°s license or ability to obtain one within 30
days of appointment.
SUBJECT: No.:
20 5 .020 — 205.03
ORGANIZATIONAL STRUCTURE PAGE 5 OF 1
1
r recommends disciplinary action, salary iricreases and changes in
em oyment status.
For the rpose of transmitting directives and communicatio requiring
the order rank, the following order through the chain f command shall
prevail:
City Council
City Administrator
Chief of Police
Lieutenant
Records Supervisor Sergeant —
Clerk Dispatcher Corporal
Records Clerk Patrol Officer
i
In the temporary absence of a Chief of olice, the Operations Divi—
sion Commander shall assum command of the artment. Should that
officer also be absent, ommand shall be assig. d as follows, with the
approval of the Chic f f Police: the best quali d Division Commander;
then any member of a Police Department found to b the best qualified.
Assignment as cting Chief of Police shall remain in effe during the
sbsence of a Chief of Police, upon approval by the City A .nistrator.
The ActiChief of Police shall be vested with the necessary thority
and r onsibilities to maintain the policies and procedures of t
Chi of Police.
205.030 DUTIES & RESPONSIBILITIES: OPERATIONS DIVISION COMMANDER
205.030.05: The individual responsible for the activities of the Opera—
tions Division shall be called the Operations Division Commander. This
officer shall be directly responsible to the Chief of Police for all
SUBJECT: N0.2 205.030
ORGANIZATIONAL STRUCTURE PAGE 6 OF 11
u
e
matters pertaining to the operation of all elements of the command.
rhe duties and responsibilities of the Operations Division Commander
include, but are not limited to, the following:
205.030.10: This officer shall perform functions relating to Depart-
ment personnel:
1. Diligent observation and enforcement of high ethical standards
in operations and conduct.
2. Maintenance of harmonious relationships with other police ele-
ments and allied agencies.
3. Examination of reports concerning subordinate personnel to
insure their proper deployment, supervision and control.
205.030.15: This officer shall collaborate with the administrative
division heads, and staff officers for the following general purposes:
1. Coordinating activities of all divisions for harmonious working
relationships.
2. Improving working conditions for optimum employee efficiency and
morale.
3. Recognizing oustanding performance.
4. Improving personnel performance in areas of common responsibility.
S. Advancing a sound program for earning community confidence and
support. .
6. Review all available facilities and resources in the analysis of "
data concerning alleged crimes.
205.030.20: This officer shall promptly obey and transmit all orders
of the Chief of. Police, insuring uniform interpretation and full com-
pliance.
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205.030.25: This officer s..d:i insure the legal and civil treatment,
SUBJECT: NO.= 205.030
ORGANIZATIONAL STRUCTURE PA G E 7 OF iI
and the protection of personal rights of all persons, and oversee the
systematic investigation of all cases of alleged misconduct by Police
Department personnel.
205.030.30: As the head of the Operations Division, the Commander shall
maintain familiarity with the administrative policy and execution of the
service program within the Department's area of reponsibility. Such
close supervision will insure that duties of subordinates are properly
discharged.
205.030.35: Responsibilities for general supervision and inspection _
of all public places within the City, and the enforcement of laws and
ordinances pertinent to the operation shall belong to the Operations
Division Commander.
205.030.40: Instances of negligence or violation of law by any other
city, state, or federal agency shall be promptly reported to the Chief
of Police.
205.030.45: Operations Division Commander shall maintain hours of duty
in accordance with the needs of the Division, but shall be .available
for duty at all times in case of special need or emergency.
205.030.50: Operations Division Commander shall submit to the Chief of
Police, in prescribed form and detail, such reports as may be required
to accurately reflect the problems, services, and activities of the
various divisions of the Department.