City Council Packet - 09/29/1980 _ TIGARD CITY COUNCIL
STUDY SESSION MEETING
SEPTEMBER 29, 1980, 7:30 P.M.
FOWLER JUNIOR HIGH SCHOOL
LECTURE ROOM
AGENDA:
1. CALL TO ORDER
2. ROLL CALL
3. URBAN RENEWAL AGENCY FORMATION - rianning Director
4. LAND USE APPEAL PROCESS - City Attorney
5. AUTHORIZE AGREEMENT FRED LARSON - T.M.E.A/O.S.E.A CONTRACT NEGOTIATIONS -
City Administrator
6. AUTHORIZE GOING TO BID - POLICE VEHICLES - Chief of Police
7. PARK BOARD MEETING REVIEW - Planning Director
8. COMPREHENSIVE SEWER PLAN - Director of Public Works
9. CITY PARTICIPATION IN EXTRA CAPACITY STREET PROJECTS - Director of Public
Works !�
10. OTHER
11. ADJOURNMENT
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T I G A R D C I T Y C O U N C I L
STUDY SESSION MINUTES - SEPTEMBER 29, 1980 - 7 : 30 P.M.
1 . ROLL CALL: Present : Mayor Alan :Mickelson; Councilmen Tom Brian ,
John Cook, Kenneth Scheckla (arrived at 7 : 34 P.M. ) ;
Councilwoman Nannie Stimler; "'"Ef of Police, Robert
Adams ; Legal Counsel , Joe Bailey; City Administrator,
Raeldon R. Barker; Director of Public Works , Frank
Currie; City Recorder/Fi„anc Dir`^* ^----
Planning Director, Aldie Howard ( left�atL9 :05 P�M`) �
Administrative Secretary, Loreen Wilson.
TTP RA TTUF?17I[I rA
• . --a INIML AGENCY FORMATION
(a) Planning Director stated the Downtown Committee had met with
Lyle Stewart, a Planning Consultant from Medford, to discuss
further details of the formation of an urban renewal agency.
Consensus of the committee was to wait until after the November
4th election to form the agency and will be applying to H.U.D.
for planning funds to assist the agency.
(Councilman Scheckla arrived : 7 :34 P.M. )
(b) Staff and Council discussed several methods of financing and
different ways of forming the agency,
(c) Consensus of Council was to wait until after the November 4th
election to consider formation of the urban renewal agency.
Councilman Brian asked to see plans that had been developed
for other cities . Planning Director noted that Mr. Stewart
will present details on other urban renewal agencies during
the month of November to the Council .
3 . LAND USE APPEAL PROCESS
(a) Legal Counsel discussed the appeal forms with Council . Con-
sensus was to draft ordinance for October 13th meeting to amend
Tigard Municipal Code to reflect the need for appeal to be
filed on correct form. Council and staff changed some verbage
in the form and requested Legal Counsel prepare originals for
the October 13th meeting.
4. AUTHORIZE AGREEMENT FRED LARSON - TMEA/OSEA CONTRACT NEGOTIATIONS
4.
f (a) City Administrator stated that TMEA/OSEA had filed a letter of
intent to negotiate a 1981-82 contract . He noted that the
first meeting would be held October 21 , 1880, at 9 : 00 A.M. to
" set forth the ground rules for negotiations . The City Adminis-
trator asked Council to review the 1980-81 TMEA contract with
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an eye for improvements or changes that Council might wish to
request.
Pl
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City Administrator requested Council enter into an agreement
with Fred Larson for negotiations leader at $50.00 an hour
not to exceed $5,000 if necessary. This contract cost would
allow Mr. Larson to represent the City through the arbitration
process if necessary. The City Administrator stated that in
Account #5 . 1 . 11 there was $4, 500 budgeted for labor negotiator
contractual services .
(b) Council and staff discussed the billing details and the negotiat-
ing team appointment. After lengthy discussion, Council con-
sensus was to appoint Fred Larson, for a fee not to exceed
$4, 500, to work witli Raeldon Barker, City Administrator; Doris Nam
Hartig, Finance Director/City Recorder; and/or Alan Mickelson,
Mayor; Tom Brian, Councilman; as the City ' s negotiating team.
(c) City Administrator will discuss with Mr. Larson the total cost
figure of the contract and will bring to Council for approval
at the October 13th meeting.
5. AUTHORIZE GOING TO BID - Police Vehicles
(a) Chief of Police requested Council authorize going to bid with
City of Beaverton to purchase two (2) police patrol vehicles .
He noted that delivery would be to City of Tigard.
Consensus of Council was to authorize the Chief to go to bid
jointly with the City of Beaverton .
6 . PARK BOARD MEETING REVIEW
(a) Planning Director stated the Tigard Park Board met September
25, 1980, and considered a number of items . One of the main
items was that of the fate of the Windmill on 121st Avenue .
The Park Board denied the request to renovate the windmill
into a home and discussed with property owners the possibility
cf forming a home owners association to help finance the cost
of upkeep on the site. He stated the Park Board, staff and
adjoining home owners will continue to wort: on the project .
Discussion was heard regarding the acquisition of land and
the development of current park sites . Planning Director
discussed future needs for a park supervisor and recreation
director since the City' s park facilities are growing so fast.
7 . COMPREHENSIVE SEWER PLAN
(a) Director of Public Works expressed concern that the City needs
to know not only where sewer improvements will be needed in the
City but also, when and how the cost will effect us . Since
the extra capacity comprehensive street survey will be complet-
ed by the middle or end of October, he would like to do a
comprehensive sewer plan study next, beginning about the first
of November through the end of May. It was noted that this
plan would be for the entire Urban Growth Boundary.
PAGE 2 - STUDY SESSION MINUTES - September 29 , 1980
Director of Public Works requested that Council allow him to
draft a budget for the project and submit for Council approval .
Consensus of Council was to have a budget for the proj,,ct
submitted at the study session of October 20th.
8 . CITY PARTICIPATION IN EXTRA CAPACITY STREET PROJECTS
(a) Director of Public Works stated that using system development
charges to pay for the engineering of street projects would
allow the engineering department to be enlarged and would be
cost effective to have the plans down on paper for all of
the extra
would alrapacity streeC projects required in the Cit
low the City to know how and when a project shouldhls
be done.
(b? After lengthy discussion regarding the use of SDC funds
versus the use of warrants and the difference in interest
earned or paid, the Council stated that the use of SDC funds
for engineering costs was an acceptable use . However, they
wanted the City to use warrants as a source of funds if the
interest rate were less than the City was earning on the
investment of SDC funds .
9 . OTHER
(a) City Administrator stated that the League of Oregon Cities
Convention will be held November 23-25 and the preregistration
deadline will be November 5th.
(b) City Administrator stated that there would be no study session
on October 6, 1980, since there was not enough business for a
full agenda.
(c) City Administrator requested Council consider taking the option
on the property surrounding City Hall .
(d) Planning Director gave status report on several planning items
in process .
(e) Further discussion followed on the possibility of Picking u
the option on lands surrounding City Hail . Councilman Brrian
requested City Administrator send the paper work to his office
for review.
(f) Chief of Police stated he had been in
was advised contact with LGPI and
that they do not have a Lieutenant ' s test prepared
which the City could use for applicant 's . Staff has met with
consultants discussing the assessment center approach to the
interviewing and selection process . The cost will be $5 ,600
to avoid EEO and affirmative action law suits .
PAGE 3 - STUDY SESSION MINUTES - September 29 1980
Lengthy discussion followed between Council and staff regard-
ing the pros and cons of developing tests that are certified ,
City Administrator stated the options are :
1 . Hiring in house .
2 . Getting consultant firm to hire out of house
3 . Hiring out of house and testing ourselves .
He noted that choice No. 3 would leave the City liable for law-
suits .
Councilman Brian requested copies of the resume ' s from the
consultants . This will be discussed at the October 13th
meeting,
(g) Councilwoman Stimler requested that the Council respond to the
letter from NPO #4 requesting more input in the planning process
in their area,
Councilman Brian requested the staff send a letter acknowledg-
ing the receipt of the letter by Council and noting that the
Council shares the concerns of NPO #4 for continuing communica-
tion as the plans are implemented and that the Council will
ask the Planning Commission to specifically look at ways of
bolstering that communication and opportunity for review by
NPO #4. He requested a copy of the letter be sent to the Plann-
ing Commission.
Consensus of Council was to send the letter Councilman Brian
mentioned.
10. ADJOURNMENT: 9 :21 P.M.
City Recorder %
ATTES.T: L/
PAGE 4 - STUDY SESSION MINUTES - September 29, 1980
FOR YOUR INFORMATION
September 23, 1980
SETTLEMENT FIGURES ON TPOA CONTRACT
COMPARED WITH 1980-81 BUDGET
• 1980-81 1980-81
POLICE SERVICES PROGRAM Budget Contract
POLICE PATROL 499,459 522,787
POLICE INVESTIGATION 120,366 117,823
POLICE COMMUNICATIONS & RECORDS 145,272 148,346
POLICE ADMINISTRATION 74,302 74,302
TOTAL $839,399 $863,258
Settlement Cost Over Budgeted Amount = $23,859
t- .
1.1.1
Police Patrol
Police Services
Community Protection
ACCOUNT NUMBER OF
Id EMPLOYEES BUDGET Contract
80.'81 , 1980-1981 1980-81
PERSONAS.SERVICES (Summary)
602 -Sergeants 3 I 73,800 71,060
602-Corporals 2 4.4,232 42,592
602-Patrolmen 11 ` 208,376 207,224
604-Overtime ' 18,968 19,368
606- Educational Increments 8,980 13,785
SUB-TOTAL 16 353,956354,029
608- Industrial Accident Insurance 14,026 13,350
608 - Industrial Accident Insurance Reserves 850 850
608 -Employee Health Benefits 17,055 15,755
608-Salary Continuation 1.884 3,011
608- Life Insurance 608 608
608- Dental Program 5,844 4,384
610- Pension 19,540 40,787
611 -Social Security
TOTAL 21,061 21,826 MATERIALS IL SERVICES 434,824 454,.600
638-Clothing and Cleaning 3,325 6,877
650-Vehicle Operation and Maintenance 37,200 37.200
652 -Materials and Supplies . 3,510 3,510
653 -Maintenance and Repair -Bldg. & Equip. 900 900
TOTAL 44,935 48,487
CAPITAL OUTLAY
705-Other Equipment and Expense 2,325 2,325
706 -Autos and Trucks 17,375 17,375
TOTAL 19,700 19,700
TOTAL 499,459 522,787
City of Tlgard Budget 1980-81 13
1.1.2
Police Investigation
Police Ser vices
Community Protection
ACCOUNT NUMBER OF
cow EMPLOYEES BUDGET Contract
1980-81 1980-81 1980-81
PE&SONAt S€RtigC-FS (Saimmsrwi
.. 602-Sergeant %- 1 26,310 24,216
602-Corporal/investigator 1 22,956 21,200
602- Patrolman (Training & Juv. Officer) i 22,271 19,552
604-Overtime 3,754 4,369
606-Educational Increments 3.120 3, 120
SUB-TOTAL 3 78,411 72,457
608-- Industrial Accident Insurance 3,415 2,730
608- Employee Health Benefits 3,512 3,687
608-Salary Continuation 438 615
608--Life.Insurance 114 114 -
608- Dental Program 1,228 1,086
610-pension 4,907 9,042
611 -Social Security 4,693
TOTAL 96,718 4,444
MATERIALS&SERVICES 94,175
638-Clothing and Cleaning 810 810
650-Vehicle Operation &Maintenance 13,300 13,300
652-Materials and Supplies 2,400 2,400
_
TOTAL 16,510 16,510
CAPITAL OUTLAY
704-Office Equipment & Expense 294 294
705-Other Equipment & Expense 1,569 1,569
706-Autos and Trucks 5,275 5,275
TOTAL 7,138 7, 138
TOTAL 120,366 117,823
City of Tigard Budget 1980.81 14
Communications 8 Records
Police �e:•ice;
Community Protection
ACCOUNT NUMBER OF
EMPLOYEES ' isL1DGET
€� PERSOriAL SERVICES (Summarlr} 1980$1 1980.81 Contract
603— Records e��.,e..•:.__
81
603—Clerk Dispatcher.. 1
16,344 17,136
604 —Overtime 6 77,737 72,492
—Educational Increments 2,851 2,851
SUB-TOTAL 390 390
608— Industrial Accident Insurance 7 97,322 _ 92,869
608—Employee Health Benefits 790 410
608—Salary Continuation 4.869 4,482
608—Life Insurance 77 856
608— Dental Program 228
610— Pension 1,648 266
611 —Social Security 4,814 1,220
TOTAL 5,874 11,449
MATERIALS a SERVICES 115,622 5,700
621 —Contractual and Other Services 17,252
630—Stationery and Supplies 13,490 13,490
I 631 — Printing; Forms, Etc. 4,195 4,195
638—Clothing and Cleaning 5,115 5,115
652—Materials and Supplies 600
653—Maintenance and Repair— Bldg. 8 00 .2,044
TOTAL Equip. ,4900 400
CAPITAL 0A 24,700 900
704—Office Equipment 26,144
705—Other Equipment and Expense 1.450 1,450
TOTAL 3.500 3,500
TOTAL 4.950 4,950
:
145,272 148,346
City of Tigard Budget 1930-81
1S
. 1.1.y
Administration
Police Services
Community Protection
4
PLn1980-81
R Or ,
ACCOUNT EEES BUDGET No Change
1980-81
PERSONAL SERVICES (Summary) 1 27,924
601 —�n16T v. O:.!:ce t 15.308
601 —Lieutenant 3,120
606—Educrstional Increments 2 56,352
SUB-TOTAL 2,500
608— Industrial Accident Insurance 2,280
608—Employee Health Benefits 50
608—Salary Continuation 76
608—Life Insurance 798
608—Dentol Program 3,480 -
610--Pension 3,176
611 —Social Security 68,712
TOTAL
AMTERIALS SERVICES 1,285
622—Employee Training 300
632—Advertising & Public Notices 230
633—Memberships 400
635—Books, Maps, and Periodicals 2,175
637—Travel & Subsistance 1,200
652—Materials and Supplies 5,390
TOTAL 74,302
TOTAL
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1980-81 16
City of Tigard Budget. _ .
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