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City Council Packet - 08/18/1980 s TIGARD CITY COUNCIL I STUDY SESSIO14 AGENDA AUGUST 18, 1980, 7:30 P.M. FOWLER JUNIOR HIGH SCHOOL LECTURE 80011 1. ROLL CALL 2. SENIOR CITIZENS CENTER - Council Authorization to Call For Bids - John Kyle 3. ANNEXATION OF ISLANDS - Planning Director 4. AMF.S ORCHARD PAVEMENT MP_RKINGS - Waker & Associates 5. COPPER CREEK REFUND REQUEST - $625.00 - Planning Director_ 6. CABLE T.V. DISCUSSION - Planning Director 7. GARBAGE RATE ADJUSTMENT - Planning Director 8. STUDY SESSION CANCELLATION - September 1, 1980 - City Recorder 9. OTHER 10. EXECUTIVE SESSION: The Tigard City Council will call an executive session under the provisions of ORS 192.060 (2)(a) to discuss TPOA labor negotiations. 11. ADJOURNMENT m i a a - _ T I G A R D C I T Y C O U N C I L STUDY SESSION MINUTES, AUGUST 18, 1980, 7:30 P.M. 1. KOLL CALL: Present: Mayor Alan Mickelson; Councilmen Tom Brian (arriving at 7:38 P.M), John Cook, Kenneth Seheckla; Councilwoman Nancie Stimler; Chief of Police, Robert Adams; Director of Public Works, Frank Currie; Finance Director/City Recorder, Doris Hartig; Planning Director, Aldie Howard; Administrative Secretary, Loreen Wilson. 2. ANNEXATION REPORT (a) Planning Director gave report on pending annexations noting that most of the upcoming petitions would be creating additional islands in the boundaries of the City. Some of the requests will extend the City limits to the Urban Growth Boundary. 7:38 PM Councilman Brian arrived. (b) Councilman Seheckla expressed his concern on annexation of land in the island areas and requested staff discuss with all departments the impact island annexation would have on City services before any proposal was brought before the Council. 3. SENIOR CITIZENS CENTER (a) Mr. John Kyle, Architect for the senior citizens center, presented the plans to the Council and discussed the different bid alternatives on the project. Since the estimated completed project would cost $390,000 and the grant was only an estimated $350,000, the bids would have to request some deductive alternates so the project could be constructed within budget. Mr.-Kyle explained the deductive alternates which will be included - in the bid request He also stated that his office will be advertising and receiving the bids. (b) Consensus of Council was to have Architectural Review Committee make recommendation to Council which bid and combination ,of deductive alter- nates to award. Council will consider awarding bid at the September 22, 1980, meeting.` (c) Motion by Councilman Cook, seconded by Councilwoman Stimler to direct John Kyle to advertise bid as presented. Approved by unanimous vote of Council. (d) Mr. Kyle advised Council that the bid bond for the project would be at 10% of the project cost. 4. AMES ORCHARD PAVEMENT MARKINGS (a) Director of Public Works gave synopsis of background on matter and recom- mended Council require markings for the bikepath and walkways everywhere r Eli ME y z except perhaps the bubble on each cul-de-sac. The bikepath should be marked 6 feet from the side of the roadway and the walkway should be marked four (4) feet from the roadway edge. (b) Mr. Wilton "Bud" Roberts, Engineering Director for Waker and Associates, asked Council to consider the elimination of the heated tape application along the entire cul-de-sacs. He discussed with Council the fact that the subdivision standards (originally) were to meet Washington County requirements have been demanded of the developers. (c) After lengthy discussion regarding the location of stripping, the consensus of Council was to direct the developer to stripe the entire subdivision t the end of the two cul-de-sacs. except for the bubbles a 5. COPPER CREEK REFUND REQUEST - $625.00 (a) Planning Director recommended Council not refund the $625.00 requested for consideration of the Phase II plat, as the plat has been considered. (b) Consensus of Council was to deny the request for refund. 6. CABLE T.V. DISCUSSION (a) Planning Director requested Council approve the concept of requesting a consultant to study the proposal of City owned franchise of cable TV. He stated the cable TV committee for the county has decided that if a majority of the cities in the county are interested in this study, they will secure the consultant and request a study be made. This could run approximately $1,000 per City and the report would be ready in the spring of 1981. (b); Councilman Brian questioned the philosophy of governmental ownership of cable TV. Director of Public Works questioned the propriety of spending revenue" received from cable TV ownership to improve streets," etc. (c) After lengthy discussion, Councilwoman Stimler moved to approve the concept of a 'consultant to study the proposal of City owned franchise for cable TV and authorized staff to advise the county-wide committee. Motion seconded - by Councilman Cook. Approved by majority vote of Council. Councilmen Brian and Scheckla voting nay. 7. GARBAGE RATE ADJUSTMENT (a) Mr. Carl Miller, Miller Sanitary Service, appeared and requested Council consider adopting a new fee for fifteen ( 15) yard compacted container" services as he has had that size container added in his service area. (b) °Council, staff and Mr. Miller discussed some areas of concern regarding k , service to the Greenway Town Center and a new MSD rate increase coming tip next month. PAGE 2 - STUDY SESSION COUNCIL MINUTES - August 18, 1980 r - i 1 After lengthy discussion, Council requested a resolution be prepared for the August 25th meeting to set a new fee for a fifteen (15) yard compacted container and asked that staff and the garbage franchise holders be prepared at the September 15th meeting to discuss some of the problems being experienced with garbage nuisances and the MSD rate increase. 8. STUDY SESSION CANCELLATION - September 1, 1980 (a) City Recorder advised Council that September 1, 1980, is Labor Day and Council would not have a study session that evening. 9. OTHER (a) Pete Whittle, 11277 S.W. Capital Highway, Portland, requested Council's consideration regarding the waiving of a half street improvement condition placed by the Planning Commission on his variance request for property - located at 12340 S.W. Knoll Drive. He expressed his concern that a half street improvement overly encumbered the property with costs and would eliminate the possibility of construction on the site. Consensus of Council was that Mr. Whittle should either accept the Planning Commission decision, appeal it to the City Council, or circulate LID peti- tions in the area for a full street improvement. (b) Councilman Brian questioned the Frewing Street paving problem outcome. Director of Public Works is to contact the County and determine whether they are planning on finishing the paving to the corner. Director of Public Works expressed his opinion that the current condition of the road did not create a hazard. (c) Councilman Cook asked what the status .of the Fairhaven LID was. Director of Public Works noted that the engineering firm of Harris and McMonagle is processing ;the request and the County sanitation department is evaluat- ing the current disposal systems in the area. (d) Councilman Cook requested Chief of Police prepare an ordinance dealing with the control of audible burglar alarms advising there are problems with alarms in some business areas ringing for long periods of time. Chief of Police stated this would be done. (e) Councilwoman Stimler 'asked that some course of action be taken by the City to: eliminate the traffic problems experienced at the Family Drive-In site on the weekends. :Chief of Police stated he has a"meeting set up with the owners of the drive-in for Friday, August 22, 1980, at 2;00 P.M. to discuss many areas of concern and would report to Council after that meeting. Planning Director asked Council to look at changing the business license ordinance to a regulatory license, not just revenue producing. Consensus of Council was to have staff pursue this suggestion. PAGE 3 - STUDY SESSION COUNCIL MINUTES - August 18, 19€0 f (f) Director of Public Works discussed the Hampton Street LID proposal. He noted that there were enough non-remonstrance signatures in the area to begin the LID process. Consensus of Council was to begin work on the project, noting that the on site work would not begin until spring, 1981. (g) Director of Public Works requested Council authorize the City mechanic to go over the 1942 road grader which is for sale in the area. He stated the machinery was in good shape and the price would be less than the budgeted amount. Consensus of Council was to have Director of Public works pursue negotia- tion of price if the equipment is checked out okay. (h) Planning Director stated a proposal had been received to renovate the old _ windmill on S.W. 121st Avenue and that the Park Board was in the process of deciding what action would be taken with the site. RECESS: 9:40 P.M. RECONVENE: 9:55 P.M. Council. met in executive session under the provisions of ORS 192.060 (2)(a) to discuss TPOA labor negotiations. Council and City Negotiator Fred Larson met in executive session to discuss recent proposals and counter proposals made by Council negotiators with respect to TPOA labor negotiations. Larson requested clarification of items discussed in proposals and specific direction in areas where issues of understanding had been tentatively agreed between the negotiators. Council directed Larson to prepare contract language and meet with TPOA in an effort to reach settlement. Meeting adjourned-11:25 P.M. City Recorder ATTEST: ',/7 Mayor L'AC'E 4 - STUDY SESSION COUNCIL, MINUTES - August .18, 1980 L� CIVIL ENGINEERING AKER PLANNING SURVEYING in 0 W�CASSOCHates inc. August 14, 1980 �E�E1VE� Frank Curry, P.E, aFIGAO Director of Public Works ��jY City of Tigard 12420 S.W. Main Tigard, Oregon 97223 Dear Frank: Following up your conversation this week with our Construction Manager, Paul Childress, this is a request for special consideration by the City. The Pavement Marking Specialists' work is complete at Ames Orchard. That work consisted of placement of a hot white thermoplastic fog line on all pavement edges in the subdivision except the "bubble" portion of the cul-de-sacs. This will delineate the pavement edges for night visibility. That night visibility, you will recall, was the problem which caught the City's attention at the outset. It was in solving that problem that the error was made in placement. Your letter of October 1979 requested that those dines be placed on the inside edge of the walkways and bikeways rather than the outside. We still feel that is unnecessary now. We realize, however, that you would be in favor of a compromise: placing hot thermoplastic;lines on the inside edge of the walkway and bikeway,on HazelhiII Drive and Hazeltree Terrace, without requiring them on Duch!] ly Court or Corylus Court. Accordingly, we respectfully request special con- ° sideration to waive identification of pedestrian walkway and bikepaths on _ Cory,ius Court and Duchilly Court. We desire elimination ,of the requirement on all streets, but we know you do not support that position. We appreciate your willingness to discuss these matters within the framework of the best interest of the City of Tigard. Your realistic approach:and cooperation are a<pleasure to encounter, ,and we look forward to working with you on many more projects in the future. '' Thank you. Sincerely, WAKER ASSOCIATES INC. Wilton A. (Bud) Roberts, P.E. Engineering Director ec 11080 S.W. ALLEN BLVD. / SUITE 900 J BEAVERTON, OREGON 97005 / (503)643-9410 �k s s . 3` . J h jo A113 (503) 6 39-3 101 ~ 086! I Z 0 nV 03AI303H TUALATIN DEVELOPMENT CO., INC. 15300 S. W. 116th Avenue TIGARD, OREGON 97223 August 8, 1980 Mr. Aldie Howard Planning Director City of Tigard 12420 SW Main St. Tigard, Oregon 97223 Re: Tigard City Council Meeting 7-28-80 of Copper Creek Project (ZCPD 1-80) Dear Mr. Howard: At the regular meeting of the Tigard City Council on July 28, 1980, the above referenced application was reviewed and remanded back to the Planning Commission to address specific concerns of density, the use of private driveways, and pro- posed lot size. This meeting was attended by Mr. Joe Walsh from Waker Associates and myself representing the applicant, Tualatin Development Company. Prior to this meeting, we had received correspondence from you (letter dated 7-16-80) informing us of the City Council Meeting and that there would be "No additional testimony taken by the Council". Based on this information, our attendence at this meeting was only for observation of the Council's review of _ the Planning' Commission's recommendation. As you know, however, we were allowed opportunity to speak before the City Council and asked to' respond to their questioning. Based on the information we had received from you, we were not prepared for a presentationof the type that was needed to adequately review and answer the scope of questions offered by the Council. Additionally, it was apparent that the`Council not only voiced personal bias but also had not had enough information about thisproject to fully understand the proposal. We feel that had we known of the need to present a general review of; the project, _ properly prepared and utilizing exhibits as presented to the Planning Commission, thisproposalwould have been considered differently. We, therefore, respectfully request that this;project be 'again reviewed by the City;Council allowing the members of the Council and the applicant time for presentation, discussion and proper review. Sincerely, TIN DEV OPMENT CO., INC. Vlad Voytilla Designer/Project 'Manager ccigard City Council _XTaker Associates { I M'E M O R A N D U M DATE: August 14, 1980 TO: CITY COUNCIL/MEETING OE AUGUST 25, 1980 _ayRt. AITZIE HOW-: G DIRECTOR SUBJECT: - PARTIAL APPLICATION FEE REFUND FOR TUALATIN DEVELOP14ENT COMPANY, INC. (COPPER CREEK S 3-80) I recommend approval of refund amount $655.00 to the Tualatin Development Company, Inc. as requested on attached letter_ i i f r E 1 { z f I33 R E k t (503) 639-3101 9 . TUALATIN DE-VELOPMENT CO., INC. TIGARD, OREGON 9723 15300 S. W. 116th Avenue August 8, 1980 Mr. Aldie Howard, Planning Director City of Tigard 12420 S.W. Main Street .Tigard, Oregon 97223 r Re: PrAiiminary Plat for Copper Creek Project (2CPD 1-80) Dear Aldie: 1 80 we submitted copies of the preliminary plat of On June 22, 9 of Tigard along Copper Creek for approval by the City with a check cover required fees. Although it was th-e "­yYor $875.00 to man of the Council 's decisioneoPlannin28Commisssion,ewe would Jlike da thefirst phase project back to th 9 approval . of the plat to be reviewed for app We would like you review this application fee submitted for the ,project and issue Tualatin Development Co. a check in the amount total of $655.00 for Phase 11 based on the Following: . - $250.00 Basic Preliminary Plat Fee Phase I :Lot Fie (14' Lots @ $5.00/Lot) 70.00 i Total Fee for Phase'I $320.00 E Amount Paid 6/22/813 $975.00 Less Amount Required for; Phase i 320.00 Total of Refund $655.00 Your help in this matter willbe appreciated. Sincerely, TUIALATIN DEV LOPME T CO. , INC. .. Vlad voytilla Designer/Project Manager pd 1 I f } I S compactors are designed to reduce the need for daily pickup. a Their sales pitch is reduced volume and save haul fee. There are certain fixed costs to hauling self contained sta- tionary compactors. The rates applied for in this request would be a minimum charge for this stype of hauling. IN i There are salesmen in the field that cell anything without re- � . Bard to problems they cause to both the customer and the hauler. 6 Salem has a 20 yard minimum haul charge. suis compactor is only a ten yard boa. Because of its design we must haul it with a tandem axle truck. � Our company could not haul this compactor for 'less than the Y minimum price requested. W N 04 i ME ZY t . y t e i i 3 I. F ATTACHED MATERIAL IS FOR YOUR REVIEW, THIS WILL BE DISCUSSED AT THE SEPTEMBER IS, 1980 STUDY SESSION E N�;O RA.�DUrI August 14, 1980 TO: City Administrator FROM: Chief of Police SUBJECT. Suggested City Council Police Policy Statement RE: As per City Council Request; August 4, 1980 Sir: The following is a su,-,-,,ested City Council police policy statement, as per the first recommendation of the police department study by Dr. Charles Tracy. These policy statements are provided for your review and City Council consideration. A. The Police Department and its resources shall be primarily con- cerned with the prevention and suppression of crime, and the protection of life and property: and, (1) Shall enforce the laws of the United States, the State of Oregon, the ordinances of the City,of Tigard in a fair and impartial manner; (2) Shall provide twenty-four (24) hour police service to the citizens of the community; (3) Shall respond immediately to all emergency, calls for police service; (4) Shall provide for the safe movement of people and traffic throughout the city; (5) Shall provide the necessary investigative support to reported crimes by citizens of the community; (6) Shall conduct special police missions based on crime data analysis; (7) Shall be responsive to all calls for'service, consistent with department stated goals and objectives, and within the limited resources allocated, ` Respect'fully, R.B. Adams Chief of Polic,.e cc: City Council r y LETTER DE TRANSMITTAL TO ALL PERSONNEL: The rules and regulations contained in this t Operations ➢e a� Manual are published for the information and guidance of the members of the Tigard, Oregon Police Department, and it is the duty of all members, sworn and civilian, to be familiar with them. d that these rules and regulations are not Every member must understan intended to cover every case which may arise in the discharge of police duties; much must necessarily be left to the intelligence and discretion ing to the degree in which one exhibits these of the individual._ Accord qualities and of one's zeal, activity, and judgement on all occasions, i will be judged one's value to the Department. A majority of;you have been appointed and have assumed the responsi- bilities of members ' of the Police Department. The trust placed in you who have been so chosen, and the variety and difficulty of the duties which will confront you are of far greater importance to the public and to you than is generally realized. you must enforce the laws of the State, and ordinances of City, and act as a United States, and of the conservator of the public peace. You have chosen a most honorable f calling;which rightly demands 'a professional rather than merely an occu- pational philosophy. Personal honor, a dedication to professional ideals, and devotion to service above self should be the motives which impel a r member to discharge these responsibilities in full measure. Your acts will, at all times, be subject to the observation and possible f criticism of members of the public.. The welfare of the community, the reputation of the Department, and your success will depend to a large t p Letter of Transmittal Page 2 of it degree upon your personal philosophy, the manner in which you approach your assignment, and the course of personal conduct you elect to pur- sue, both on duty and off. Nearly all strengths or weaknesses in lana enforcement may ultimately be traced to the relative competency and efficiency of commanding officers, and if the police regulations set herein are not properly, impartially, thoughtfully, conscientiously, and thoroughly applied, the fault will surely rest with the superior officers of the Depart- ment. Command and supervisory personnel must, of necessity, exhibit out- standing leadership qualities, the most important of which include sincerity, competency, understanding, perception, and an ever-abiding interest in the development and welfare of the Department and its mem- bers.. Command is synonymous with the initiative and self-reliance in meeting and accepting responsibility. If subordinates fail or neglect y to perform their duties properly, the causes must be ascertained and remedial and corrective action taken. The overall, or long-range goals of this Police. Department require that all memberscontinually strive... .. to prevent and control conduct of citizens recognized to be threatening to life and property. ® to aid individuals who are in danger of physical harm, for example victims ;of criminal attacks. to protect the constitutional guarantees of all individualam for instance the right,of free speech and assembly-` to facilitate the movement of people and vehicles in and; t rou& the City. Letter of Transmittal Page 3 of 11 ... to assist those who cannot care for themselves; the intoxi-- cated, the addicted, the mentally ill, the physically disabled, t the old, and the young. to resolve conflict, whether it be between individuals, groups of individuals, or individuals and their elvve-cement.' ... to identify potential- threats to the wellbeing of the commu- nity and to prevent them from becoming more serious problems for -individual citizens, for the police, or for the government. . to create and maintain a feeling of security and peace within the community. F The general policies and philosophies of this Department developed to insure that the above-stated goals are continually realized are embodied in the following policy statements. These are provided for your guidance and direction, and serve as the foundation upon which the Department Opera- titans Manual is based. Primary Police Objectives The Police Department is primarily concerned with the prevention and suppression of crime, the protection of life and property, the appre- hensioa and the assistance in the prosecution of offenders, the pre- vention of traffic accidents and congestion, and the recovery andre- turn of lost and stolen property. All Departmental activities and efforts are oriented towards the fulfillment of these obligations in the most efficient and effective manner possible within the legal, ethi- cal, and moral framework of contemporary society. The efficient and effective discharge of these primary objectives and responsibilities is facilitated in part by the grouping of functionally related tasks within appropriate Departmental elements; the delegation k p� B-3 6 I Letter of Transmittal Page 4 of It of clearly defined responsibility,ed which is commensurate with authority in specific areas of activity; the provision of singular command through a specific and appropriate chain of commands the performance of routine tasks, resolving differences and making decisions at the lowest possible level of authority; and the coordination of complementary functions of internal elements to prevent divisive conflicts or wasteful, inefficient duplication of efforts. These classical concepts in no way shall be considered inviolable or immutable, and the Department shall continually seek new and better ways of serving the public through innovative and developmental manage— ment techniques. Crime and Crime Prevention Crime and criminality are problems of concern to the entire social com- Minity, not problems of the police alone. We are charged to prevent and suppress crime and to solve crime once it occurs, and we shall do these things to the utmost of our ability. At the same time, we are realistically aware that we can neither prevent all crime from occurring* nor solve every crime that does occur. - To attain the greatest possible degree of success in these endeavors, we require, and must stri:oe to obtain the active cooperation, assistance, and moral support of the' citi- zeas we serve. Two elements are necessary for a crime to occur: the desire of the offender to commit the crime and the opportunity to do so. Police efforts are primarily directed towards eliminating and minimizing the opportunity. Desire is controlled by the individual°s interaction with the environmental factors which influence criminal behavior. The =. st effective means available to the police for crime prevention, thus far, is aggressive and conspicuous patrol, with meaningful de— ployment of available personnel in accordance with - 5 Letter of Transmittal Page 5 of 11 - 1 To the citizens of a particular area, the assigned patrol officer rep- resents the police Department. The accountability of crime and vice + conditions and the responsibility .for preventing preventable crimes in that area belong to that officer. Members must take appropriate measures when crimes or emergencies occur. Enforcing the Law The primary purpose of law enforcement is to provide the necessary regu- lation of individual members of society, thereby enabling all citizens to be free of criminal attack as they enjoy their constitutional free- dom and liberties. Law enforcement must be directed towards those who, by engaging in criminal activity, interfere with the rights and personal safety of others. To arrest and detain such a person is not to deny that person assured rights, since no person has a right to violate the law; but is rather the duty and responsibility of any member of society, though the police assume the major responsibility in this respect. Enforcement must be selective in order to be most effective in suppres- , for it is neither philosophically desirable sing and preventing crime nor economically practical to attempt to prevent all crimes or to en force all laws at all times. Selective enforcement must be keyed to time and location, to relative importance of the crimes occurring, to crimes preventable by police action, and to those crimes which foster additional and more serious crimes. Members must excercise some degree of discretion in enforcing the law because of the limited resources available, the ambiguity of some laws, and the purpose of the 'Iaw other than arrest. When the offense is minor or in violation of a regulatory measure and lacks a' s;�ecifi^ "'c' "' ~4 ' m pollee objective can sometimes be best accomplished by a courteous war- ni.ng. Regardless of the nature of enforcement action taken, scolding and un- R ress tzust.be av: necessary humiliation,,'inconvenience, and dist .�..c.., '�_ Letter of Transmittal Page b of 11 must remain objective and impersonal in our contacts with offenders. The laws and ordinances exist for the benefit of all citizens without regard to race, creed, sex, color, religion, political ideology or social status. It is our obligation to take whatever action may be necessary to enforce these laws and ordinances with equality and im- partiality, though never forgetting their purpose and intent. Standards of Police Service Loyaltyc Irvery member of the Department has aat obligation to be loyal to superiors, and the administration of the Department, so long as those persons are performing lawfully and ethically, in accordance with and in support of the policies of the Department, and the ethical standards of the law enforcement profession. Of even greater importance is the obligation to community and society as a whole, for public service is the sole justification for the position. Loyalty is and must be reciprocal in nature. Supervisory and command personnel must, in. return for their subordinates loyalty, be concerned for their welfare and fully support them in their proper actions. This does not include, however,protecting them from just consequences of misdeeds. Although there must be abiding mutual loyalty among members, dedication and loyalty to the welfare of the organization should transcend indivi- dual ,loyalties. An over-protective attitude towards another member who violates the law and/or Departmental regulations is damaging to all pro- fessional law enforcement officers and the citizens they serve. Personnel. The Department is obligated to attract and seleet the mnat _ qualified persons available for appointment into the police service. it s.-= must,be realized that the future leadership of the Departiunu% rued cou- tinued advancement of the law enforcement profession will depend upota a �� Letter of Transmittal Page 7 of 11 those selecced and appointed. All Departmental appointments of personnel shall be made without re— gard to race, color, religion, national origin, political ideology, marital status, sex, age, and mental or physical handicap, except where it is based upon a bona fide occupational qualification in accordance with the City's Equal Employment Opportunity Policy and Affirmative Action Program. The Department is obligated to develop and administer a personnel program which assures proper placement of personnel, and provides for career and Departmental development, and the utilization of potential capabilities of all members. Each member of the Department, regardless of their assigned tasks, is ! an important member insofar as the task contributes to the achievement of the basic objectives of the police service and insofar as the task is performed in a 'satisfactory manner. Members who become partially disabled will be assigned duties re— quiring police e-guiring;police knowledge and which makes maximum use of their unaffected abilities whenever such assignment is compatible with the public safety and needs of the community. Training: ,Training is a continual never—ending process involving all members. The purposes and benefits of training:are the professiox.al and personal improvement of members and therefore the more efficient and effective accomplishment of Departmental objectives. Training is a responsibility and function of command. Each and every en--44- -4 ---4--y -Ff-r S G obl ida$'ai :to provide :training to subordinates, irrespective of particular assignment or the presence; of staff training personnel. Letter of 'Transmittal Page u^ of 11 All members of the Department are encouraged, in addition to Depart- ment training, to further their formal education for the purpose of increasing their ability and potential within the law enforcement pro- fession and for the purpose of meeting more fully the demands of good citizenship. DisciDline: Discipline is a state of training and a mental attitude which fosters voluntary compliance with policies, regulations and pro- per conduct. It is that which prompts individuals and groups to wil- lingly conform to desirable patterns of conduct and to observe rules, regulations and procedures deemed necessary to the attainment of an objective. Proper discipline stimulates harmony and efficiency, facili- tates coordination of effort, promotes high morale, and encourages pub- lic acceptance ublic' acceptance and support. Discipline is not synonymous with punish- ment, for a well-disciplined individual or group is often the one least in need of punitive action. Violations of rules, regulations, and ordersneverthelessmay require punitive disciplinary action. When necessary, this action must be ad- ministered properly, and equitably in order that it be effective. In determining;the action to be taken, the motive, intent, or reason for the violation must be considered. Punitive action is to be viewed as a learning process, and every effort should be made to enable the offender to recognize and admit that the action was wrong and to understand that the prescribed punishment is deserved. Discipline is a responsibility and a function of command. Supervisory and commanding personnel are given authority to fulfill their responsi- bilities and are expected to exercise it to that end. When repeated' misconduct occurs despite disciplinary action, a determination must be made as to whether the fault `rests with the Offender, the supervisor, or other circumstances.- Allegations of Misconduct: Members of the Police Degartmegt, charged Letter of Transmittal Page 9 of, 11 with the obligation to enforce comTY nice by the public, with standards of conduct established by law, have an even greater obligation to police themselves. The standard of conduct which members must observe is on a higher level than that expected of the average citizen. They must not only avoid misconduct, but even the appearance of misconduct. In order to protect both the citizens and the Department, all complaints and allegations directed against members must be thoroughly and objec- tively investigated. Unfortunately,. because of their resentment to police authority, and for other reasons, some citizens falsely accuse police officers of misconduct. A thorough and objective investigation will vindicate and support the member who is the object of such an un- sustained charge. Thorough and objective investigation will also reveal the member whose conduct has betrayed the trust and tarnished the image of the Department. Failure to detect such individuals and take appro- priate action damages the morale and fraternal spirit of the entire De- partment and undermines public confidence and support. Ta order to protect innocent members from unwarranted and injurious y ormation resulting from investigations will be treated as publicity, inf c6nfidential unless otherwise directed by the Chief of Police. The necessity and desirability for continuous internal inspection to Y assure compliance with established regulations and procedures is well recognized. Members should realize that such inspections do not consti.- tute an;affront to them, but are safeguards for the maintenance of high ethical standards in their chosen profession of law enforcements it is well recognized that the only person who makes' nr. mistakes is the one who takes no action. Any action involves prior decision, and there must inevitably be some honest mistakes in judgement and its resulting actions. Such honest and unintentional mistakes are expected and excus- able. Elowever, any police effort to conceal or deny the same is not justified. Openly admitting a mistake is the first step toward correcting I t x Letter of Transmittal Page 10 of ?t it and preventing its recurrence. nd Crime Statistics: All information on criminal and. traffic., Records a taken must incidents reported to the Department, and all police action be recorded accurately and completely. Only by doing this can trends and patterns of criminal and traffic activity be identified, the scope and nature of our crime problem analyzed, and proper and effective police action be taken. _ Crime and accident statistics reflect only those incidents reported to, or discovered by, the police and therefore do not indicate all incidents which occur. The public should be encouraged and urged to report all crime and traffic problems. This may increase the statistical incident gate, but the more data which is available, the more effective the police Can be in the solution of crime and traffic accident and congestion.. problems. 9'3ce and Organized Crime: Gambling, prostitution, illegal traffic in narcotics, and illegal operation of liquor establishments provide fer- tile ground for organized criminal activity which adversely affects the entire community. Vice conditions and organized crime activities are not to be tolerated in any form for any reason. Each and every member is charged with the responsibility to report or take appropriate action concerning any known or suspected violation coming to their attention and will be ,guided by official policy and procedural statements which will aid in properly performing vice repression and prevention duties. In keeping with these general philosophies, the rules and regulations of this Department, which follow, call for a high level of Yrofcs.,A;nal, dedicated 'service to the citizens of Tigard, Oregon. You have my Yv I � l Letter of Transmittal i Page 11 of 11 i personal encouragement and support in .this challenging task, and. T d fortune in your quest for qualit; otish each of you success and goo I law enforcement and service to the public. II 1 I I i Robert B. Adams chief of Police i J 1/ k j� $ z C . t M A Ez A WFFKIY NEWSLETTER August 14, 1980 CASCADE T;i"•ETING. Staff will meet with the property owners along Cascade Blvd, on Thursday evening at 7:30 at the Durham Treatment Plant to answer questions on annexation, We have received favorable response from a large number of property owners in this area and expect to have a proposal before Council soon. DOWNTOWN Y..F—rTING. The Downtown Committee will meet on August 20th at :30 at the Durham Treatment Plant to discuss the formation of an Urban Renewal Agency. Mr. Snoel Kline from the League of Oregon Cities will make a presentation before this group. PLANNING COr-MISSION VACANCY. Mr. Doug Smith has submitted his resignation from he Panning Commission. PARK ALONG FANNO CREEK MEETING. On August 28th the Park Board, Staff and interested property owners will meet to discuss development of the park between Main Street and Hall Blvd. This will be the first meeting that we have had with these particular property owners. Staff's intent is to present the ORB park plan and acquaint the people with our proposals for development. KOLL BUSINESS CENTER LIGHT. One (f the conditions of approval. for thn KoIl Business Cen er on Sc oils Ferry Road was the installation of a trafficlight._ -Koll advanced .the money to ODOT and the light was supposedly. ordered. Not so. ODOT finally found .the ball again and the light will be installed two months 'late. PFAFFEL AND 99W LIGHT, Staff has "altered" the Site Design Review Report for Mr. Alexander :of Burger Boy and if he 'agrees with the revised renort 'it is anticipated that his suites against the City will be droppedand that the necessary dedication will be rude ;whish will allow us to install a new traffic light at the intersection created by;Marine Lumber development across 99W to the Randall property behind Burger Boy. ODOT expects to install this 'light in November® NEW LIGHTSON 99W. The new lightswill be computerized in late September so we have a period of confusion to endure.' GI DOES HITS ROUGH SLEDDING, The Planning Commission voiced many concerns to the applicants for devlopment on South Main Street at a s study ,session last Tuesday evening, Perhaps the main concern was density ofdevelopment on this site. The transportation system .is "workable" from a Staff standpoint, but it was not workable with the Commission. Staff was directed to work with the applicant to address the concerns of the Commission. It is anticipated that the applicant - will request a General Plan Review in September, ` COMPUTER ROOM READY. The conversion of a front office space has been completed in 'mn icipatien of the arrival of the computer. All 'systems are "GO".