City Council Packet - 12/10/1979 t
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TIGARD CITY COUNCIL
REGULAR MEETING
DECEMBER 10, 1979, 7:30 P.M.
FOWLER JUNIOR HIGH SCHOOL
LECTURE ROOM
AGENDA.
NOTICE: ALL PERSONS DESIRING TO SPEAK ON ANY ITEM MUST SIGN
THEIR NA14E ON THE APPROPRIATE SIGN-UP SHEET(S), LOCATED
AT THE BACK OF THE ROOM. PERSONS DESIRING TO SPEAK WILL
THEN BE CALLED FORWARD BY THE CHAIR TO SPEAK ON THE IN-
DICATED ITEM(S).
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ITEMS.
5. CONSENT AGENDA: (All matters under this heading are considered to be
routine by the City Council and will be enacted on in
one motion in the form listed below. There will be no
separate discussion of these items. If discussion is
desired by any Council member or member of the audience,
that item will be removed from the consent agenda and
will be considered separately.)
(a) Approval of Minutes, November 26, December 3,1979
(b) Approval of Expenditures and Investments: $ 184,939.17
(c) APPROVE AND AUTHORIZE SIGNING BY MAYOR AND CITY RECORDER
Sanitary Sewer Compliance Agreement - Hallberg Homes Sanitary
Sewer Extension
(d) WRITTEN COMMUNICATIONS
72nd Avenue'L.I.D. Petition
6. RESOLUTION No. 79-114 A RESOLUTION OF THE TIGARD CITY COUNCIL EXPRESS-
ING THEIR GRATITUDE AND APPRECIATION TO THE LION'S
CLUB ;FOR THEIR SERVICE.
(a) Presentation by Mayor
7. FINAL REPORT - Tigard Transportation Safety Study
(a) Recommendation of City Administrator
8. COMPUTER FEASIBILITY STUDY
(a) Recommendation of City Administrator
9, CONSULTANTS REQUESTED REGARDING GREENWAY AREA BETWEEN MAIN STREET AND
BALL BLVD.
(�) Recommendation Of Park Board
10. O,L,C.C. APPLICATION - Eve's Buffet, Fred Meyer Inc. 7.1565 S.W. Pacific
Highway, Class A Dispenr;er Application
(a) Recommendation of Chief of Police
11. THREE YEAR PLAN COMMUNITY DEVELOPMENT BLOCK GRANT
(a) Recommendation of City Administrator
12. SELECTION: - ARCHITECT SENIOR CITIZEN CENTER
(a) Recommendation of Selection Committee
13. HARVEY KING PROPERTY LICENSE
(a) Recommendation of City Attorney
14. RESOLUTION No. A RESOLUTION ACKNOWLEDGING INSUFFICIENCY OF PROCEEDINGS
' IN CONNECTION WITH ORDINANCE No. 79-63.
(a) Recommendation of City Attorney
i5, AUTHORIZE PARTIAL RELEASE OF CREEKSIDE IMPROVEMENT BOND
(a) Recommendation Director of Public Works
16 SEWER EQUIPMENT ACQUISITION
(a) Recommendation of Director of Public Works
17. RESOLUTION NO. A RESOLUTION OF THE TIGARD CITY COUNTY TENTATIVELY
ACCEPTING THE PUBLIC IMPROVEMENTS CONSTRUCTED) WITHIN
AMES ORCHARD SUBDIVISION, SUBJECT TO HEREIN SPECIFIED
CONDITIONS
(a) Recommendation of Director of Public Works
18. RESOLUTION NO. A RESOLUTION ACCEPTING BID OF U.S. BANK OF OREGON ON
HUNZIKER 'STREET L.I.D. '-- SERIES 12 - BANCROFT BOND,
RATIFYING COUNCIL ACTION OF NOVEMBER 14, 1979`
(a) Recommendation of City Attorney
19. APPROVE PROGRESS PAYMENT #1 - S.W. 121st Street L.I.D - $14,389.60
(a) Recommendation of Director of Public Works
PAGE 2 AGENDA - December 10, 1979'
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20. OTHER
21. EXECUTIVE, SESSION - Under provision of ORS 192.660 (2) (a) to discuss
TMEA/OSSA contract negotiations.
22. ADJOURNMENT
PAGE 3 - AGENDA -<December 10, 1979
Oman
:r I G A R v C I T Y C O U N C I L
REGULAR MEETING MINUTES - DECEMBER 10, 1979 - 7:30 P.M.
I. ROLL CALL: Present: Mayor Alan W. Mickelson; Councilmen Tom Brial], John
E. Cook, Kenneth W. Scheckla, Councilwoman Nancie Stimler;
Chief of Police, R.B. Adams; Legal Counsel, Joe Bailey; City
Administrator, R.R. Barker; Director of Public Works, Frank
A. Currie; City Recorder/Finance Director, Doris Hartig;
Administrative Secretary, Loreen Wilson.
2. CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ITEMS.
(a) No one appeared to speak
3. APPROVAL OF MINUTES - November 26, December 3, 1979.
(a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council.
4. APPROVAL OF EXPENDITURES AND INVESTMENTS: $184,939.17.
(a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council.
S. APPROVE AND AUTHORIZE SIGNING BY MAYOR AND CITY RECORDER
Sanitary Sewer Compliance Agreement - Hallberg Homes Sanitary Sewer. Extension
(a) Alotion by Councilman Cook, seconded by Councilwoman Stimler to approve.
Approved by ,unanimous vote of Council.
6. WRITTEN COMMUNICATIONS - Receive and File
72nd Avenue ,L.I.D'. petition.
(a) Motion by Councilman Cook, seconded by Councilwoman Stimler to approve.
Approved by unanimous vote of Council.
7. RESOLUTION No. 79-114 A RESOLUTION OF THE TIGARD CITY COUNCIL EXPRESSING
THEIR GRATITUDE AND APPRECIATION TO THE LION'S
CLUB FOR THEIR SERVICE.,
(a) Mayor Mickelson asked the City Recorder to read the resolution in;full.
(b) Motion by Councilman Cook, seconded by Cour'cilwoman Stimler to approve.
Approved by unanimous vote of Council.
(c) Mayor Mickelson presented the resolution to Mr. McLoughlin from the
Lion's Club and again expressed the City's appreciation for their ;
service in the Library.
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S. FINAL REPORT- Tigard Transportation Safety Study
(a) City Administrator synopsized recent history of study and stated that
staff recommended approval of study in its final form. It was noted
that Mr. Jim Madison, project manager and Mr. John Leichtenheld, pro-
ject engineer, were present to answer any questions of Council.
(b) Councilman Cook expressed concern regarding the plan by ODOT for
signalization of the Hunziker-Scoffins-Hall Blvd. intersection two
years before the safety study recommended realignment of said
intersection.
Mr. Leichtenheld discussed the intersection in question and noted that
the short terr�i improvement should be signing and stripping and the long
term improvement should be realignment.
(c) Councilman Scheckla questioned why the report did not deal with the
traffic problems at the intersection of SW Durham Road and S.W. Pacific
Highway.
Director of Public Works stated that the developer of the Summerfield
Business Center has been required to put a half-street improvement in
on Durham Road to facilitate right-hand turns onto S.W. Pacific Highway
and that there would then be no need for this to be discussed in the
study itself.
(d) Motion by Councilwoman Stimler, seconded by Councilman Brian to approve
and adopt the final report of the Tigard Transportation Safety Study.
Approved by unanimous vote of Council.
9. COMPUTER FEASIBILITY STUDY
(a) City Administrator noted that Coopers and Lybrand was represented by
Mr. Glen Dixon and Mr. Dave Brezinsky and they would answer;questions
from Council. Council also received a letter from Coopers and Lybrand
dealing with the justification for chosing; the mini-computer for the
City. City Administrator stated the 'staff'still recommends purchasing
the Wang computer which was recommended also by;Coopers & Lybrand.
(b) Councilman Brian thanked Coopers and Lybrand for their information con-
tained in the letter.
Councilman Scheckla questioned the size or the Wang wondering if there
was ample space in''City Hall. City Administrator noted the size was
about that of"a desk and would fit in City Hall. `
(c) Councilwoman Stimler expressed concerns regarding the software vendor
being located out of the states and whether the Wang will handle the
growth the City will be experiencing in the next couple of years. She
also expressed interest in time sharing, if available, with the City
of Beaverton. '
PAGE 2 - COUNCIL MINUTES REGULAR MEETING - DECEMBER 10, 1979
Dave Brezinsky and City Administrator discussed at length the questions
Councilwoman Stimler posed to them, noting the reasons for selecting a
software vendor out of the U.S. and that the Wang will be ample for the
City and its growth.
(d) After lengthy discussion Councilman Brian moved to authorize staff
to work through Coopers and Lybrand to enter into a contract agreement
with Wang for the computer and Cogebec Information Inc. for the soft-
ware, subject- to further inquiry to time sharing with the City of
Beaverton and other systems.
Motion seconded by Councilman Schec_kla.
Councilwoman Stimler noted the reason for her Nay vote would be because
she feels the decision is premature.
Motion approved by majority vote of Council, Councilman Cook and Council-
woman Stimler voting Nay.
10. CONSULTANT REQUESTED REGARDING GREENWAY AREA BETWEEN MAIN STREET AND HALL BLVD.
(a) Mr. Phil Hirl, Park Board Member, requested Council study the pos-
si_bility of hiring a consultant to do the conceptual sketches for the
improvement of the greenway area between Main Street and Hall Blvd.
The Park Board feels this is their next priority item for improvement
and noted that funds are available in Park District #2.
(b) Motion by Councilman Cook, seconded icy Councilwoman Stimler to accept
concept and authorize staff to get proposals from the proper people.
Approved by unanimous vote of Council.
11. OLCC APPLICATION - Eve's Buffet', Fred Meyer, Inc. 11565 S.W. Pacific Highway,;
Class A Dispenser Application`.
(a) Chief of Police recommended approval
(b) Motion by Councilman Brian, seconded ,by Councilman Scheckla to approve,
Approved by unanimous vote of Council.
12. THREE YEAR PLAN COMMUNITY DEVELOPMENT BLOCK GRANT
(a) City Administrator stated the City must evaluate its own community
development needs and design a .strategy to remedy the needs. The
Community Development Plan must be submitted to the County by January
4,' 1980. The City will be turning in a list of prioritized items .for
the Plan and Council should look over the 'list submitted in packets
and make additional recommendations beforeDecember17th meeting so
that staff can prioritize'_ the 'list.
(b) Concensus of Council was to direct staff to prioritize and bring back
to the Council meeting of December 17th for adoption,
PAGE 3 :- COUNCIL MINUTES REGULAR MEETING- December 10, 1979
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13. SELECTION - ARCHITECT SENIOR C:ITIZE:N CENTER
(a) Mr. Cliff Speaker, member of the Architect and Site Selection Com-
mittees, stated the board interviewed dight (8) candidates out of
thirty-six which original applied. After interviewing and holding
two committee meetings, the committee has selected John Kyle Architects,
a local firm, to design the center.
(b) Mr. Bill Brunner, representing John Kyle Architects, thanked the Council
I or the opportunity to work on the project.
(c) Motion by Councilwoman Stimler, seconded by Councilman Brian to select
John Kyle Architects to design the Senior Citizens Center. .
Approved by unanimous vote of Council.
(d) City Administrator expressed his appreciation for the long hours of
work by the Site Selection and Architect Selection Committees.
14. HARVEY KING PROPERTY LICENSE.
(a) Legal Counsel stated he had drawn up the License for the use of the
public right-of-way by Mr. King and noted that Consolidated Supply had
also requested this type of license as their land abutts Mr. Kings and
they had also requested the original vacation.
(b) Councilman Brian requested Legal Counsel word the license so that
the City of Tigard would not be held liable for any loss of the value
of the land.
(c)- Councilman Brian moved to approve license with the verbage added as
suggested. Motion seconded by Councilman Stimler.
Approved`:by unanimous vote of Council.
15: RESOLUTION No. 79-115 A RESOLUTION ACKNOWLEDGING ;I14SUFFICIENCY OF PROCEED-
INGS IN CONNECTION WITH ORDINANCE No. 79-63
(a) Legal Counsel requested Council approve resolution to nullify vacation
of 'Fanno Creek Acres Place which was done in error.
(b) Motion by Councilwoman Stimler, seconded by;Councilman Cook to approve.
Approved by unanimous vote of Council.`
16. AUTHORIZE PARTIAL RELEASE OF CREEKSIDE IMPROVEMENT BOND.
(a) DirectorofPublic Works recommended approval of a partial bond release
in the amount of ,$11;756.00.
(b') Motion by Councilman Cook, seconded by Councilwoman Stimler to approve
partial release.
PAGE 4 -' COUNCIL MINUTES REGULAR MEETING - December 10 1979
Approved by unanimous vote of Council.
17, SEWER EQUIPMENT ACQUISITION
(a) Director of Public. Works requested Council approve the purchase of a
used vacuum truck for $28,000 noting sel.l.er is including a new paint
job and a $2,450 root cutting attachment free of charge. This truck
would cost $125,000 to 150,000 to purchase new. Also the sewer flusher
truck and old street sweeper, currently owned by the Citv, has been bid
on by the City of Umatilla for $8,500. This would assist in the purchase
of tile- vacuum truck.
rbl Motion by Councilman Cook, seconded by Councilwoman Stimler, to authorize
the purchase of the vacuum truck subject to the city mechanic's
approval and inspection.
Approved by unanimous vote of Council..
18. RESOLUTION No. 79-116 A RESOLUTION OF THE TIGARD CITY COUNCIL TENTATIVELY
ACCEPTING THE PUBLIC IMPROVEMENTS CONSTRUCTED WITHIN
A14ES ORCHARD SUBDIVISION, SUBJECT TO HEREIN SPECIFIED
CONDITIONS.
(a) Director of Public Works recommended approval, however, expressed con-
cerns regarding the open storm drainage ditches and holding ponds. It
is not City policy to have a development contructed with this type of
drainage system. Legal Counsel and Director of Public Works discussed
at some length the legal ramifications of liability and maintenance for
this open system. - The City will possibly request the L.I.D. for
maintenance that the County has with the residents read in favor of the
City for maintenance.
(b) Motion by Councilman Cook, seconded by Councilman Brian to approve.
4
Approved by unanimous vote of Council.
19. RESOLUTION No. 79-117 A RESOLUTION ACCEPTING BID OF U.S. BANK OF,OREGON ON
HUNZIKER.' STREET L.I.D. - SERIES 12 - BANCROFT BOND,
RATIFYING COUNCIL ACTION OF NOVEMBER 14, 1979.
(a) Councilman Cook mo�,,ed to 'approve, seconded by Councilwoman Stimler..
Approved by unanimous vote of Council.
20. APPROVE PROGRESS PAYMENT #1 - S.W. 121st Street L.I.D. -$14,389.60
(a) Director of Public-Works 'stated the contractor had done an outstanding
job on the project and recommended approval of progress payment #1.
(b) Motion by Councilman Brian, seconded by Councilman Scheckla`to approve. _
Approved by unanimous vote of Council.
PAGE 5 -- COUNCIL MINUTES REGULAR MEETING - December. 10, 1979
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2!. OTHER
(a) City Administrator noted that the Oregon Department of Transportation
was investigating the use of funds from the TSM project for bus turn--
outs.
(b) City Administrator stated that the committee will be meeting on the
Community Development Block Grant Program and will represent the City's
interest at the meeting.
(c) Councilman Brian questioned whether the land owner or building owner
would be assessed for any improvements made in the 72nd Avenue L.I.D.
application.
Staff will investigate and report back.
RECESS: 9:35 P.M.
RECONVENE: 9:50 P.M. d
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EXECUTIVE SESSION
Council met in Executive Session under the provisions of ORS 192.660 (2) (a) to
discuss TMEA/OSEA contract negotiations and personnel matters.
Council discussed with City Administrator personnel matters relating to the
Police Department. Council wished to discuss subject further and another Executive
Session was scheduled for Monday, December 17, 1979.
City Administrator inquired if Council wished to make any proposals to amend the
contract when entering into negotiations with TMEA/OSEA. Council and staff
discussed several suggestions. Staff will review and report back.
Meeting adjourned10:15 P.M.
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City ;Recorder
ATTEST:
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PAGE 6 — COUNCIL MINUTES REGULAR MEETING - December 10, 1979
PAYMENT OF BILLS FOR COUNCIL APPROVAL ti
PROGRAM BUUGE1 )VEMBER 30, 1979
Community Protection
Police 6,408.85
Public Works 876.89
Municipal Court 254.90
Planning 560.35
Building 723.19
Total Community Protection 8,824.18
Home & Community Quality
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Public Works 6,401.90
Social Services
Library 3,481.71
Aged Services 620.57
Youth Services 140.25
Historical
Total Social Services 4,242.53
Policy & Administration
Mayor & Council 194.52
Administration 403.40
Finance 1,395.74
Total Policy & Administration 1,993.66
City Wide SupportFunctions
Non-departmental 30,490`.65
Misc. Accounts (refunds &;payroll deductions, etc.) __23,316.26
CAPITOL BUDGET
Community Protections
Road Acquisition & Dev.
Parks Acquisition & Dev. 11,973.26
Storm Drainage
Total Community Protection 11,973.26
Support Services
Donations
DEBT SERVICE
General Obligation Bond
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Bancroft Bond 31,724.79
UNIFIED SEWERAGE AGENCY
Contract 65,971.94
TOTAL AMOUNT OF CHECKS WRITTEN 184,939.17
MEMORANDUM
December 6, 1979
To: City Council
From: R. R. Barker, City Administrator
Subject: Background Information Regarding Certain Items On December 10, 1979
City Council Agenda
AGENDA
ITEM #
7. FINAL REPORT, TIGARD TRANSPORTATION SAFETY STUDY
Straam Engineers have completed the final report on the Traffic Safety
Project and would like the Council to consider formal acceptance of the
report. A copy of the report was passed out at the December 3rd Council
meeting for your review. Please bring your copy to the December 10th
meeting.
11. THREE-YEAR COMMUNITY DEVELOPMENT PLAN
Washington County's participation in the Community, Development Block
Grant Program requires that the County have a 3-year `overall community
development plan. The plan must contain two major components: (1)
assessment of community development needs, and (2) a strategy to meet
these needs.
Each City participating in the Block Grant Program must evaluate its
own community` development needs and design;a strategy to remedy the
needs. The City Council must approve the CD plan whether it is a
published document or just a printedstatement.
Submission of a CD plan is vital no matter how short or detailed it
is because this year the CD plans will be used to evaluate and
prioritize projects proposed for Block Grant funding. For example,
if we do not indicate in the strategy of our CD plan that our City
needs sidewalks and wheelchair access ramps, and we are proposing
a project to construct sidewalks and wheelchair ramps, the project
will not be seriously considered for funding.
Weare to include as many of our community's needs in the plan as we
think are important whether or not they are eligible for Block Grant
funding, because the problem may be addressed by someothergrant
or program.
The City;staff has started to prepare a list of community needs to
include in our 3 year plan. Please look at the following list and
suggest any additional project or needs you would like to have included
in the plan. Also, we need to prioritize the needs before we submit
the plan to the County.,
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Page 2
December 6, 1979
Council Memorandum
1. 99W TSM Project
2. Sanitary Sewers
3. Storm Sewers
4. Street Lighting
5. Sidewalks
6. Widen Bridge on Main Street
7. Straighten out Tiedeman
8. New Civic Center (to include municipal administration offices, library,
police, municipal court, etc.)
9. Development of Summer Lake Park
10. Bandstand, Cook Park
11, Wheelchair Ramps
12. 72nd Avenue Interchange
13. 72nd Avenue L.I.D.
14. Acquisition and Development of Greenways
15. Ash Street Improvement
16. Additional Parking - Cook Park
17. General Street Improvement throughout City
18. Bus Turn Outs -- 99W
19. Removal of Digesters at Public Works to make room for equipment and parking
20. Removal of large signs on 99W
21. Bonita Road L.I.D. (72nd to Freewav)
22. Restrooms - Cook Park
23. Updating of Aerial Photographs
24. Park Site Acquisition
25, Durham Road Improvements (Pacific to Hall)
26. Senior Citizen Center
The Plan is 'due January 4, 1980 so we will need to complete the plan or
statement by December 17 in order that the Council can officially approve
it at :the 'December 17 Council meeting.
December 10, 1979
To: City Council
From: Citv Recorder/Finance Director
Mr. Barker has given me permission to request Council clarification
regarding vacation days in administering the 1979-80 agreement for
the Unclassified Employees.
The T.M.E.A. contract allowed for a 7.37 cost of living increase, merit
increase if earned on anniversary date and three (3) extra vacation days.
The "Unclassified Employees" received the 7.3% cost of living increase,
had their date for merit review set back to the date of employment and
received no extra vacation days.
The "Unclassified Employees" are disturbed and feel they are not being
treated fairly, especially when this group of employees carry a heavy
burden of responsibility, attend evening meetings and have the day to
day contact with difficult problems and citizens. They would like to "
receivethe3 extra vacation days for the 1979-80 fiscal year. It has
been their suggestion that if granted, it would be called "personal leave".
I apologize for the confusion caused by my last memo and respectfully request
you give this your consideration.
TI(UARD
UPDHTE
A WEEKLY NEWSLETTER
VOLUME II Issue 29 December 6, 1979
"uP2,?tin interceotor.
^t? ff has been notified that the ^u,-la tin intcercertor from
Zin,; City to the Dug h-,, TrEeatimvF ;.t _'lent is '_'1o4: OpOr2ti0n,-- 1.
T-nevlrar_d 7states on 92nd, TEC's -?roposed projoct on rurhara and
anCir_,;; show(' be able to coi-Lnect to this s Zine ti.hc^T?
t=1^. Vrish.
TYI anti ^iFa rd star`
The Cit; A.dmin.istrator and the ?1an.~ling Director .let with
representatives of USA to discuss fees, percentaSe retjention
for =?C:.. inistra ti'l'e purposes, connection to intorceptor lines,
policy decisions etc. 17e enticippte on incrte?sp of up to
":1.00 in the User Fees cherbed by U„A. ^. date has not been
established, but July 1980 seers likely.
Police Intern re cr _ _ng
.
4
The Tig r d Police Department nON lips seve=n interna from
=ortland. Coram- -nits' College. Four of t_1e seven are female.
These 7eople nilly receive special assi`n-ments and training.
Cable Television.
2taf f met with representatives of T''e_whin, ton County and other
cities` within the County in Beaverton to review the inter--
g.overTlme ntel any eement relative to cable television install-
ations. t? finaldocument" is being prepared :now. The Committee
is about to schedule en educational session with a member of
the Cable Television information Center, '.'ashington, D.C. for
Januar-T or February of 1920. `then t,iis is scheduled we will
notify;you.
p 1Fml,er the Ceilin>; at ''ped ei.`cod°?
l .?l `.rte '73s received c notice fro1.2 t:^.0 QreZ cn ;'tructtlal
7od,: Adv sor:,,i 3card vhich's a tes t:lAt th( 3Oard uYlOni["OlIo1y'
denied the r equost b. Robert ,c:t. o,;-L" of "edge*-ood ;CLie S
for e variance in the ceiling hei 'it of _ :?Ora? Hr. 'ralr`n
.
had notiiel Schroeder t t''e ceil7.nu heiZht was to
loll. Changes trill be made'.
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