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City Council Packet - 07/16/1979 TIGARD CITY COUNCIL STUDY SESSION JULY 16, 1979 7:30 P.M. FOWLER JUNIOR HIGH SCHOOL LECTURE ROOM AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. WAY LEE ZONE CHANGE - regarding omitment of condition #10 - Planning Director 4. GORDON MARTIN - DARMOUTHfPACIFIC HIGHWAY INTERSECTION - Planning Director 5. FLOOD PLAIN - General Code Enforcement Discussion - Staff 6. RESEARCH & DEVELOPMENT ASSISTANT - City Administrator 7. STATUS REPORT- Canterbury Woods - City Administrator 8. ANNEXATIONS - Planning Director 9. 121ST AVENUE I.I.D. - City Administrator 10. FORMATION OF LOCAL TRAFFIC SAFETY C0114ITTEE - City Administrator 11. POLICE '.SUI"LDING ADDITION BIDS -' City Administrator 12. NO PARKING ON'GAARDE STREET —City -Administraotr, 13. OTHER 14. EXECUTIVE SESSION -- Under provisions of ORS 192.660 (2) (d) regarding Wheeler-Killion Claim 15. ADJOURNMENT C t r j � 7� i _. j•CL T I GAR D CITY COUNCIL STUDY SESSION MINUTES, JULY 16, 1979, 7:30 P.M. 1. ROLL CALL: Present: Mayor Alan W. Mickelson; Councilman John E. Cook (ar- riving at 7:33), Tom Brian, Kenneth Scheckla (arriving at 7:33 P.M.); Councilwoman Nancie Stimler; Chief of Police, R. B. Adams; Legal Counsel, J. D. Bailey; City Administrator, R. R. Barker; City Recorder/Finance Director, Doris Hartig; Planning Director, Aldace ?Toward; Administrative Secretary, Loreen Wilson. 20 NON-AGENDA ITEMS (a) Joe Chamberlain, Lake Terrace Homes Owners Association, requested Council consider construction of a sidewalk along the north side of Walnut Street from 121st Avenue to either 124th or 128th since children I are in danger when wF:king along the side of the road. The Lake Terrace Homes Owners Association has voted to participate in the cost of such an improvement. Planning Director suggested Mr. Chamberlain obtain i signatures for the formation of an L.I.D. in the area for sidewalk improvements and contact residents in Bellwood and Brookway subdivisions also. The Planning Director will also investigate federal or state funding sources for the project. 3. WAY LEE ZONE CHANGE o regarding omitment of condition #10. (a) Planning Director stated that Mr. Steven Louis had contacted both himself and the City Attorney stating that he was no longer interested in condition #10 (access) to the Way Lee Property, however, the letter sent to the City by Mr. Louie did not state that position clearly. (b) Council requested Legal Counsel obtain a letter from Mr. Louie or his Attorney which would state clearly that there was no longer any interest f on his part to have access from the Hi Hat Restaurant property to Mr. Way,Lee's development. 4 4. GORDON MARTIN - DARTMOUTH/PACIFIC HIGHWAY INTERSECTION (a) Planning Director stated that Mr. Martin wants to realign Pfaffle with Dartmouth,`Street for 'access to alight industrial development which is planned for the area south of Dartmouth Street. The Planning Director requested a decision from Councilwhether to .realign Pfaffle through the Marine Lumber Company' property or to use some other plan for access to the property. Planning Director,requested guidance from Council so that the plan may be included in Oregon Department of Transportation (ODOT) plan for Pacific Highway. t t (b) After lengthy discussion, Council` requested Planning Director discuss matter at a future study session with property owners and NPO members present, ' 1 t 1 5. FLOOD PLAIN - General Code Enforcement Discussion (a) City Administrator stated that developers, Planning Commissioners and city staff were concerned about code enforcement. The City code has not been enforced in a strict manner in the past. After lengthy discussion between staff, Council and Planning Commission Chairman Frank Tepedino, consensus of Council was to have staff prepare necessary paperwork in such a way that city staff has authority to enforce the code, and present it at a future meeting. 6. STATUS REPORT - Canterbury Woods (a) City Administrator gave Council a report on the current situation at the Canterbury Woods project. Landscaping has been stopped since the developer was not following the approved plan; occupancy certificates will not be issued until all codes have been met; and the State Fire Marshall's office is looking into the problem of whether the buildings are two or three stories in height. (b) After discussion between audience, Council and staff, Planning Director noted that the Planning Commission will hold a public hearing to review the project on August 7, 1979. 7. RESEARCH & DEVELOPMENT ASSISTANT - City Administrator z�h e T ct u /Z3/?j (a) City Administrator requested Council approve transferring funds from con- tingency to fund Martha McClennan in the position of Research & Development Assistant. Council and staff discussed the position and the need for the expertise which Ms. McClennan offers. Consensus of Council was to fund the4� 9P�U�Ps position and hire Martha McClennan; if monies can be found in the'`Fua_94t without transferring funding .from the contingency accounts. City Administrator is to report back. 8. TIGARD SENIOR CITIZENS CENTER SITE SELECTION COMMITTEE REPORT (a) City Administrator stated that the committee had reported their findings and set forth four possibilities for location. 1. S.W. Hall Boulevard and S.W. O'Mara Streets. (Snyder Property) y 2. Pacific Highway and Gaarde. (Fugere Property) 3. S.W. Burnham Street. (ScYamoni Property) 4. S.W. Pacific Highway (Bishop Property) (b) Consensus of Council was to look at the sites and consider further at the next council meeting. RECESS -_9:28 P.M. RECONVENE - 9:43 P.M. 9. ANNEXATION REPORT (a) Planning Director noted the current properties, whi.ch are requesting annexation and stated the Council would consider these at a meeting in the near future. ' STUDY SESSION MINUTES , JULY 16, 1979, Page 2 BOOM a 10. 121ST AVENUE L.I.D. (a) City Administrator discussed the project with Council noting the citizens in the area that were in support of the project. Consensus of Council was to include all lots proposed by the engineering firm in the L.I.D. (Specific lots under consideration are Tax Lots 6900 and 102. 11. FORMATION OF LOCAL TRAFFIC SAFETY COMMITTEE (a) City Administrator stated that the Oregon Traffic Safety Commission would like to have a Local Traffic Safety Committee formed in the City of Tigard to assist with the Traffic Safety Grant. (b) Consensus of Council was to consider at a future date. 12. POLICE BUILDING ADDITION BIDS (a) City Administrator stated that 6 bids were received on the police addition and that the lowest bid was from Polaris Structures Inc. in the amount of $15,980. Council will take formal action awarding the contract at a future meeting. 13. NO PARKING ON GAARDE STREET (a) City Administrator stated there was a traffic hazard created on Gaarde street due to parked vehicles along the side of the street, He re- commended creating a no parking zone to improve the situation. e (b); Consensus of Council was to instruct staff to prepare an ordinance de- claring both sides of Gaarde Street from Pacific Highway to the City Limits as a no 'parking zone and present at the next Council meeting. 14. OTHER (a) City Administrator stated that the City had decided to`purchase a mobile 4 wheel street 'sweeper and :noted that -a demonstrator was available immediately. Due to the_hazards of gravel and dirt on the roads and bike- paths; and Town and Country Days drawing close, the City Administrator requested Council declare an emergency and purchase a 'demonstratormodel for $43,200.90 instead of going out for bid and paying an average ,price of $48,000. for the same model with estimated delivery time 5"-6 months. Motion by Councilman Cook, seconded by Councilwoman Stimler to approve purchase of demonstrator model of the street sweeper for $43,200.90 and declaring an emergency situation exists as :street sweeper cannot be repaired,' as well as the gravel creating a hazard on the bikepaths and roads of"the:City; and Town and Country Days celebration. Approved by unanimous vote of Coun cil. STUDYSE4Si0vL1VU1EJ, JULY 16, 10,79, Pane 3 ' (b) City Administrator requested Council allow City to pay for one half of the air fare or car fare for the Public Works Director applicants so as to not place a burden on them financially. Motion by Councilman Cook, seconded by Councilman Brian to approve payment of one half of applicants travel expenses not to exceed total amount of $500. Approved by unanimous vote of Council. (c) City Administrator noted that he would be unable to attend Council Meeting scheduled for July 23, 1979. (d) Council questioned what action had been taken regarding the letter of Par complaint received from Mr. Gere Rossman of the k Board dealing with staff representation and assistance at Park Board mcet�ngs. il After lengthy diwcssion park Boardween Charterncil and and havesdiscussionccontinuedtuntil staff draft a ne August 6th. (e} Councilman Brian requested staff investigate the possibility of getting mass transit turnouts included with the TSM project. Planning Director will investigate and report back to Council. (f) Councilwoman Stimler stated that the Corps of Engineers would have in- formation shortly as to where the sewer lines on Katherine Street would have to be placed due to water retention problems. (g) Councilman Scheckla questioned staff as to the reason why the Garrett Streetlight'was activated for two days. Staff notedthat Highway Department was worat the State king on the light system. (h) Planning Director noted that the Richard Cooper Tigard Motors propeic rty lays between two caAfterlal someevelopnts discussion,Wcouncilneed requestedinternal LegalfCounsel flow improvement. and Planning Director handle the issue. (i) Councilwoman Stimler asked the Chief of police how the intern program was progressing. Chief of Police reported that the written and physicalexaminations were conducted July 13, 1979 and the oral examination would be scheduled shortly. RECESS: 10:32 P.M. RECONVENE: 10:35 P.M. 15. EXECUTIVE SESSION (a) Legal Counsel stated that information= oas not available to discuss item under executive session and requested Council hold session at future meeting. n 16. ADJOURNMENT: 10,37 P.M. City`Recorder ATTR-' Mayor Steve Louie 11530 S.W. Barbur Blvd. Tigard, Oregon 97223 July 5th, 1979 RECEIVED Tigard City Council JU1. 1.3 19'19t-`� Tigard City Hall ® TIGARD Tigard, Oregon GJTY Gentlemen: First of all, I would like to thank you for the information on Mr. Way .Lee's hearing on Tuesday the 17th of July. I will not be able to appear against Mr. Way Lee at the hearing or have my attorney present. When Mr. Lee began his development of the PlankHouse and the Wayside Motor Inn, he asked my permission to use our parking lot for people who live down the hill to get on and off the Pacific Highway and at that time he told me he will maintain that road for the future. Few months later, after the completion of Mr. Lee's development, Mr. Lee come to see me for the second time. He told me he was going to _apply for a signal light between 69th Avenue and Pacific High Way. He wanted me to share some expenses with him so he can provide the existing road from my parking lot to go through 69th Ave." I agreed and believed in Mr. Lee and that is why I `did not participle in any. of the hearing on the 69th Ave. signal issue. After the State Department approved the 69th ave. signal light, I asked Mr. Lee 'about the road in case',the signal on 69th ave. creates back up problems for my driveways. He promised that he will take care of that road when the time comes. After another few months, Mr. Way Lee told me he was applying for the zone change for two office buildings and he' even, showed me his building ;plan ' in which the existing road is connected to my parking lot so traffic can go through on 69th ave. I then asked Mr. Lee for assurance of -such' a connection but he refused to make any commitment in writing, ,only saying he will provide me that road. As you can see, my main concern is about the traffic signal which will take place on 69th ave. - The traffic will back up and block my drive way periodically, unless it can be stopped at the existing Signal by the:,Fred :Meyer exit, and uLiftscieizt i.s.mc for traffic clear between 69th ave. and 71st street is allowed. otherwise this saturation can create a hazard problem for traffic coming in and out of my parking lot to Pacific Highway. At this time, i would also like to thank the Members of the City Council for your courtesies. Very truly yours, Steve Louie 1 / L.. July 12, 1979 14EMORANDUM To: City Council From: City Administrator Subject: Formation of a Local Traffic Safety Commission TRAFFIC SAFETY PROJECT As you know, the City recently received a grant from the Oregon Traffic Safety Commission to conduct a Traffic Safety Project in Tigard in order to reduce traffic accidents, acquire some traffic counters and obtain a 5-year capital improvement program for streets. RECOMMENDATION OF O.T.S.C. One of the activites the Oregon Traffic Safety Commission would like the City to engage in is the formation of a local traffic safety commission to review our traffic safety project and toactas a public forum for an on-going traffic safety program. PURPOSE OF COMMISSION The purposes and goals of a safety commission are usually as follows: 1. The prevention of traffic accidents 2. The coordination of official action and organized private citizen u support. 3. The compliance with the National Highway Safety Program standards. 4. The improvement and facilitation of public awareness of such safety programs and practices. COMPOSITION OF COMMISSION Local traffic safety commissions are usually composed of the following: 1. Citizens 2. Technical Representatives from the City and/or other governmental agencies serving in traffic related functions.` " 3. A coordinator who is usually;a full-time or part-time City staff person. -2- 7-12--79 FURTHER ACTION If the Council would like to consider further the formation of a traffic safety commission, I will prepare some suggestions for by-laws, goals, and committee make-up. JULY 1 1979 i M VOLUME 2 zsst 22 'regional Consultants Tnc. has been aslr-ed to do -the enGine,rind �,,orlc on tht? Su;mnprcrest Sewer 7-c,11 Inprovmei-lt District. The majority of the property owners effect-ed have signed the origir_al peti ti nn. This area %..ill be annexed to the City as soon as the Boundary Co,-mission approves the proposal which is before them for consifleration. BOUNDARY C0114ISSION. The Legislature finally approved funding for the .Boundary Commission for or.^ year only. Tris seems to indicate that local jurisdictions will have to come up with the money to fund this organization after this current fiscal year. One thought is to turn the resDonsibilities over to MSD for all annex- ations in this area and have each city contribute the operating funds. BLOCX GRl,jTm. Recipients of Community Block Grant funds will meet July 17, 1979 to learn about changes in regulations and instructions concerning the proposed purchase of land for projects. MAIN l'Tn1._r,m RAILROAD. Southern Pacific Railroad has finally repaired the Main Street Crossing. The City was not asked to share the. cost of this project. P'OLICr STAT I O'.1j. Staff anticipates four or five bids to be received toda for the addition to the Police 'Station. A report to Council will be forthcoming'. T TART!ED. Pat Robertson is now „yrs. Patricia Peterson. Congratu- lations 79_TM LID FOR STREET S fiPgCII IPFNT'S. kr Mr. Charles Anderson of the 'Oregon State Bank has agreed to circulate the necessary petitions for the formation of a Local Improvement 'District for 72nd. Avenue. The interceptor line is inching its way across the nes, soccer fields. Mr. iron Pollock has agreed to install a portion of sewer line north so that the will- be able to seed the area prior to the rains. Staff is still negotiating with DEQ for the use of waste grater from the Durham Plant for. irrigation. 'Mr. Gordon of. DFQ has promised a letter to Staff this week.