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City Council Packet - 04/02/1979 TIGARD CITY COUNCIL STUDY SESSION APRIL 2, 1979, 7:30 P.M. FOWLER JUNIOR HIGH SCHOOL LECTURE ROOM AGENDA: 1. POLL CALL 2. GREETINGS FROM SHIPLEY ENGLAND 3. M.S.D. PRESENTATION - Craig Berkman 4. DISCUSSION —AMEND ORDINANCE TO REDUCE PARK BOARD MEMBERS FROM 11 TO 9 - Presentation by Planning Staff 5 DISCUSSION - ANNEXATION PLAN - Planning Director 6. SITE SELECTION COMMITTEE FOR SENIOR CITIZEN CENTER - City Administrator 7. FINANCING CITY TRANSPORTATION FACILITIES - Planning Director 8. LIBRARY SERVICE AGREEMENT - COMMITTEE NOMINATIONS - City Administrator 9. OTHER 10 EXECUTIVE SESSION - TO DISCUSS LITIGATION- (Burman Ls. Wheeler & Killion) under O' R.S. ;192'.660` (1) ;(b) 11. ADJOURNMENT i t C a A R D C I T Y COUNCIL STUDY SESSION MINUTES, APRIL 2, 1979, 7:30 P.M. 1. ROLL CALL: Present: Mayor Alan Mickelson; Councilmen Tom Brian, John E. Cook, Kenneth W. Scheckla; Councilwoman Nancie Stimler; Chief of Police, Robert B. Adams; Legal Counsel, Joe D. Bailey; City Administrator, R.R. Barker; City Recorder/Fin- ance Director, Doris Hartig; Planning Director, Aldace Howard; Research & Development Aide, Martha McLennan. 2. GREETINGS FROM SHIPLEY ENGLAND (a) Council recessed from the Lecture Room and reconvened in the Cafeteria of Fowler Junior High to welcome the students from Shipley, England. (b) School staff introduced the students to the City Council. (c) J. Davidson presented the Council with a letter from the Lord Mayor Councillor Arthur Trigg of Shipley. He also presented a gift of Wedgewood China and a book, "Bradford", by Joseph Fieldhouse. He thanked the Council and the community for the hospitality which has been shown to the students since they arrived. (d) Mayor Mickelson presented a letter of welcome to the students and a -gift of the "Oregon" book, by Ray Atkison. (e) Council then reconvened in Lecture Room. 3. M.S.D. PRESENTATION - Craig Berkman (a) " Planning Director explained that this would be postponed as Mr. Berkman had been unable to attend this evening.` 4. PICKS LANDING (a) Planning Director explained that one of the conditions placed on the project by the Planning Commission was a half street improvement. He went on to say that through discussions with Washington County it had been determined that they plan on developing this street (DurhauL) r. the next two years. As it would be wasteful for the developer to improve F the street only to have Washington County come in, in two years and dig it up, the developer was requesting a Variance to allow them to grade, install a'2" asphalt overlay, and sign a non-remonstrance agreement on all property in the project. (b) Paul Grimstad, Developer, pointed out that most of the other developers in this area had not been required to make half street improvements, He went on to say that they;were willing to overlay the entire street, not just half of the current width. Finally, he indicated the developers willingness to sign non-remonstrance agreements. i G ic) After much discussion by Council, Councilman Cook moved to allow the deletion of the condition related to half street improvement, allow the developer, to grade and overlay 880 feet of Durham Road, and sign non-remonstrance agreements on all property in the development. Seconded by Councilman Brian. Approved by unanimous vote of Council k S. DISCUSSION - AMEND ORDINANCE TO REDUCE PARK BOARD MEMBERS FROM 9 to 11. (a) Planning Director explained that this reduction in membership was at the request of the Park Board. He cited quorum problems and membership problems which would be reduced by this reduction. He went on to say that as there are two current vacancies on the Board, this reducYtion would merely mean no filling those seats. (b) Councilman. Cook supported the reduction, citing the same pro' 7ems mentioned by the Planning Director. (c) Councilman Brian supported the reduction pointing out that ,nost of the City's other Boards had fewer than 11 members. (d) Bob Bellinger, Park Board member, stated that in additiori to the reduc- tion, the Park Board wanted it specified in the Ordinance that six members be City residents. (e) Legal Counsel said that he would prepare the necessary Ordinance for presentation to Council next week. 6, DISCUSSION - ANNEXATION PLAN (a) Planning Director described the annexation concerns in each of the thir- teen sub-areas. Heexplainedspecific problems /in several areas. > Sub-area #1: The Citizens of the area have requested`that Council not pursue annexation to theproposedboundary of flak Street, rather they asked that Spruce Street be the northern boundary, citing desire to maintain community integrity by annexing to One of the three bordering cities in a block. Sub-area #2: Planning Director explained that this was a problem area in that it is a "dumping ground" for WashingtonCounty. He-also ;point- ed;out that as this area is industrial it' provides good revenue while demanding very little in the way of services. Sub-area #5: Planning Director;explained that this was one of the worst areas of the City; almost an island, "and soon probably many little islands He stated that the residents of this area are taking advantage of the City by receiving City services (police, streets, sewer, etc.) while not pay- ing City taxes'® He urged the earliest possible annexation of this area. Sub-area #8: Planning Director explained the island and ;.eptic tank problems in this area and recommended pursuit of annexations to the boundaries as outlined. Sub-area City should pursue annexation on the north side at Bull Mountain as well as respond to request of property owners to include entire parcels of land or tax lots. PAGE 2- - STUDY SESSION MINUTES - APRIL 2,` 1979 Sub-area #11: Planning Director urged immediate annexation of this area citing septic tank failures and sewer problems. Planning Director went on to say that this document has been approved by the Planning Commission and referenced that the correct language appear- ed in the November memorandum. He then went on to describe the annexa- tion policies and implementation plan. He recommended a change in annexa- tion policy to correct the service problems the current boundaries create, by having the City take an active roll in encouraging or mandating annexation (especially in the larger and central island areas). In conclusion, he stated that the City needs a united community, not one that is broken up by islands. Finally, he spoke to the benefits that annexed property owners would have in relation to our very low taxes. (b) Councilman Scheckla spoke in opposition to a forced island annexation policy. He felt that forced annexation would not help create a united community, rather, one that resented the leadership. He suggested that if people were to annex voluntarily they would have a much more positive attitude about the government of the City. (c) Councilman Brian pointed out that only in two of the thirteen sub-areas would forced annexation be a concern. The rest of the areas would have a policy no different from the current one. (d) Councilwoman Stimler spoke to the unfair burden placed on City property owners by providing and paying for services of non-residents. She also pointed to the lack of control Washington County is placing on develop- ment in areas that will someday be annexed (such as overburdening land, floodplain and septic tank/sewer problems). She felt that we would have some control and not have to deal with the-problem areas later. In conclusion she stated that Council would still consider each annexation as a separate issue and a public hearing format would be included. (e) Aftermuchdiscussion by,Council, consensus was reached that the language of the Annexation Plan should be toned down (deletion of such descriptive terms as "vigorous" and "immediate"). (f) Planning Director objected to toning down the language, stating that Councilhasto "take the bullet in their teeth and do it", but felt that language was of little importance, it's the policy; that counts. He went on to say that staff would make the requested changes in the language and present the final draft of the Ordinance next week. 7. SITE SELECTION COMKITTEE'FOR SENIOR CITIZEN CENTER (a) City Administrator reported that Washington County has°approved our request for HUD. funding for the Senior Citizen Center project, and approval from H.U.D. is hoped for by June. He recommended that a Site Selection Committee be formed to establish criteria and select prioritized sites now rather than waiting until final approval is obtained. He recommended that the committee be comprised of: I Loaves and Fishes representative (Fred Mantel); 1 - Planning' Commis- sion member (Cliff Speaker); 1 - local citizen (Iry Larson); 1 - Council member (Councilwoman Stimler); and, 1 - Real Estate expert`. (b) Councilwoman Stimler saw possible problems with the inclusion of a Real Estate agent in terms of conflict of interest. PAGE 3' - STUDS: SESSION MINUTES - APRIL 2,' 1979 (c) Councilman Brian felt that it was a good idea to start thinking about this now, especially in terms of determining criteria for the site (such as access to public transportation). (d) Motion by Councilman Cook, seconded by Councilman Brian to appoint the four persons identified above, and continue consideration of the fifth member. Approved by unanimous vote of Council. 8. FINANCING CITY TRANSPORTATION FACILITIES (a) Planning Director explained that based on current rough figures it will cost the City $17,000,000 to bring all City streets up to stan- dard. He then cited current sources of revenue for this type of activity and concluded that we just don't have the money. He then went on to describe a system of taxation which would provide the necessary money. This system includes a user tax on all living units, parking spaces and employees in the City. Referencing to a proposed plan of this nature in Forest Grove, he stated that the cost per per- son is very inexpensive. Once the tax is established the City could Bancroft bond the entire City, phase development over five years and pay for it over twenty years. He concluded by saying that we are not yet ready for this type of program (we would need a City Engineer, com- puter capabilities, etc.), but wanted Council to think about the possibilities and suggested research into this area. (b) -After much discussion by Council, it was agreed that a preliminary report should be prepared and sent out to Engineering firms for bids on developing the ;program. 9. LIBRARY SERVICE AGREEMENT - COMMITTEE N014-INATIONS (a) City Administrator, referencing to a memorandum from City Administrator Goodrich, Cornelius (March 29, 1979), reported that we have`been :asked to nominate two persons to serve on a Committee to revise the proposed library; service agreement. He went on to say;that we were requested to nominate elected officials, city managers,; and librarians by April 6. He recommended nomi-anon of Betsy hick and James Sidey, Library Bu.-rd Members`. (b) Council approved these nominations by consensus. 10. OTHER (a) City Administrator reported that H.U.D. funds will pay for the required audit and asked Council's approval to contract the audit to the firm of Coopers &,Liebrand. Motion by Councilman Cook, seconded ;by Councilman Brian to approve contract with Coopers & 'Lybrand. Approved by unanimous vote of Council. PAGE 4 - STUDY SESSION 11LINUTES - APRIL 2, 1979 ' (b) City Administrator reminded Council of M.S.D.'s request that we send a representative (elected official.) to the Local Government Elected Officials Advisory Body meeting on Wednesday, April 4, 7:30. He went on to say that this conflicted with the Budget meeting. Council agreed to by—pass this meeting and attend the next one. (c) City Administrator reported that the City has been approached by a developer interested in building and leasing a facility to the City (City Hall.) at a cost of $5 — $6 per square foot. He pointed out how low this cost was in comparison to other similar offers. Council directed him to explore the possibilities, prepare a preliminary report and schedule the item on a study session agreement if further research looked promising. (d) Planning Director reported that the Christian annexation would be before Council soon, and mentioned that this would create an island. (e) Councilwoman Stimler reminded Council of their department schedule assignments for this month. MEETING RECESSED AT 10:20 P.M. Meeting reconvened at 10:30 P.M. under executive session O.R.S. 192.660 (1) (h) Burman vs. Wheeler &Killion. Councilman Brian moved that the motion that was tabled March 5th be removed from the table; seconded by Councilwoman Stimler. Motion under consideration was to reimburse the officers in the amount of $750. to be shared by each, Council and staff discussed the legal ramifications and officers signing agreement' to accept partial reimbursement with no future or subsequentaction against the City. Councilman Brian moved to amend the motion the officers be reimbursed in the amount of $750:' to be shared by each conditioned upon the signing an agreement that this amount fully satisfies the request; motion seconded by Councilwoman Stimler. Amendment to motion passed by 3-2 vote of -Council. Cook and Scheckla voting NAY. City Attorney to prepare agreement and bring matter before regular meeting of Council. Meeting adjourned 10:40 P.M. / / l�tc7 ,P�ll City Recorder ATTEST: Mayor PAGE 5 STUDY SESSION MINUTES '— APRIL 2, '1979 0-V 9! CITY OF TIGARD P.O. Box 23397 12420 S.W. Main Tigard,Oregon 97223 MARCH 28, 1979 i Dear Student Visitors to Tigard: i would like to welcome you to the United States of I America and particularly welcome you to Tigard. I This Council and the entire City Staff want you to feel at home in our community. Z encourage all of you to visit City Hall or attend a public meeting or just visit one of our parks . We. will gladly answer questions or help you in any way. We are pleased that you are here and we hope your visit is a 'rewarding- one. Very truly yours,' Alan W. Mickelson Mayor ANTK:lm .k 1. Citi/of sradford Metropolitan council Lord mayor Councillor Arthur Trigg OrSROOMS CltyHall Bradford West Yorkshire BD1�IHYTelephoile29577'(STDcode 0274)Extenslon451 Lord rna v My ref Yourref A2/$f SBT/Et�LF3 30 March 1979 t t Pear Mr Mayor lP to take this opportunity of I am delighted to be ab_ to you Civic .4reetings on the occasion of pupils extending S t• Tigard,. Oregon, U.S.A. , from blab Wood Grammar School visiting arents. accompanied bthErvi ,atvis�fortthe wholerr nmonth ofd also wAppri.l this T understand group vrill thoroughly enjoy 1 ' year and I am sure.that the g P lies from your town. themselves stayin.y with fami4 ast I know that students from will on betown vasfurdtherareturnlvisit. year and no dc,ubt there E I j.�rderstand;.•'from Mr Davison that many links of you will agree dtha� € e Ast between. the pupils and I am sure only g ocd ,can corns out of the contact between these young people. With best wishes. ` Fours very sincerely Lord Mayor -- The. mayor i TIGARD Oregon U.S.A. BRING FROM PREVIOUS COUNCIL PACKETS AGENDA ITEMS NUMBERED 5 AND 7. r 4 1 t To: Mayor i\Tickelson March 29, 1979 From: Doris Received the following message from City Administrator Goodrich, Cornelius :Miller Duris, Chairman of County Board of Commissioners has asked each zmayor to nominate not more than two persons to serve on a Committee whicn will revise the proposed cooperative library service agreement (contract for library services) . Committee members should be elected officials, city managers, and librarians. Nominations should be in to Duris by .April 6th. y ro F%- A WEEKLY NEWSLETTER VOLUME II ISSUE 11 MARCH 29, 1979 COLD P?:TC.i CONSTMIPTION. From December 1, 1978 thru March 15, 1979 we have used 51 tons of cold. patch, 50 tons of hot mix and have expended 441 hours of employee time on-the streets of this city. Our norma use r of patching material is about five tons for this period. COOK PARK OPENS FOR ' TTF SEASON ON MARCH 31, SATUR.DPY.__BE THERE. i I 1 SENIOR CSNTER. The Board of County Commissioners approved our request for funds to construct a Senior Center. ' e anticipate receipt of funding for purchase of the property and design this year with building funds to follow, BID OPENING.' The Street Overlay bids will be opened on April 26', 1979. 9 k _ A second meeting with``Kirg City, Sherwood and Tualatin gill be � held after we receive "operational costing figures" on 'various Machines. Staff will report to the Budget Committee and then to Council. i AMM XAT I OTIT Several new annexation petitions have been submitted to Staff and six jersons have visited City Hall requesting; information on the procedure. E _ 4 00 MOE, 4 f 91 1