City Council Packet - 04/17/1978 i
v
TIGARD CITY COUNCIL
STUDY SESSION MEETING OD
APRIL 17, 1978, 7:30 P.M.
CHARLES F. TIGARD i
ADMINISTRATION BUILDING L
AGENDA:
1. CALL TO ORDER
2. ROLL CALL
3. STATEMENT CONCERNING GRIEVANCES OF BUSINESS INTERESTS REGARDING PLANNING DEPARTDIENT -
Presented by Marvin Bowen.
4. REPORT CITY/TDC AGREEMENT - Durham Pressure Sewer Line.
5. DISCUSSION - Planning Items Set For Public Hearing April 24th.
. NPO #6
. Interim Bill Board Ordinance
6. DISCUSSION - Storm Drainage Study
7. AUTHORIZE CALL FOR BIDS - Police Station Addition
8. DISCUSSION - Computer Sewer Billing System
9. DISCUSSION - Proposed O.L.C.C. Ordinance
10. DISCUSSION - Proposed Ordinance Amending Title 5, Business License
11. DISCUSSION - McDonald & Bechtold Annexation
12. STATUS REPORT - Englewood Greenway & Playground
13. STATUS REPORT - Walnut Street Realignment
14. STATUS REPORT - Completion of Overlay Program For Fiscal Year 1977-78
15. REPORT - Museum
16. REPORT - City of Tigard Annual Picnic
17. OTHER
18. ADJOURNMENT
T I t; A R 1j, C I T Y C O U N C 1 1,
STUDY SESSION M!,!U-TES, Af.illi, 17. 197-., . ;30 P.M.
1. ROLL CALL; Present,, Mayor W_lill r:r n;_,hc>cs Ccunc :-1n.en .John E, Cool, (arrived
at ! t35 PM), Ala❑ W. Mickel so-i. K-i:-�eth W., Scheckla (arrived at
7135 PM), Lyr,ra R. Wal<em; 10 Bailey, Legal Counsel; Raeldon R.
Barker, City Ada:ln-"',trator; Dicic Bolen, Planning Director; Doris
Harti.g, City Recorder; Aldace Howard, Administrative Aide;
Loreen WilSL-, Clerk 1I1,
2. REPORT CITY/TDC ACREEMENT - Dc::ha .c Y:e ut::; Sewer Li ne,
(a) City hi c:c•a: e:c . rc6arding the current
agreement between Ju-jlat.ir C.;;rporation. ,ind the City of
Tigard, with re.-pec t to the pk-t;osed D_,rham prcs�,ure sewer line system.
The rain cut:cern, spoked to wa:, :.:r:at rhe current proposed agreement was
in direct violaticn of the 1.970 Gr=-f d Sewerage: Agency/City of Tigard
agreement which states that thC_ City sl:c;uld not enter into any sewer
agreements without 115A '.o- ,-•nt .
It was also noted that oth,:t cntZ, Had U.-Cenlly requested the
possibility of line for temporary use until the
Tualatin Interceptor i- si ).:l:,lr for use a*.rd they had been d, led by
USA. If the City werct to e:-a'rt inue with current TDC/City aarec.. :nt,
there could be the po,--,-`.; t v of 1 1 t igat inn f ror; other developers in
the area.
(b) Legal Counsel stated he felt c: ^.curt.:,t;i: with the current status of the
pressure llne agree!-sent with TDC and war-, not concerned with the
possibility of future 1`ti;,4tiun .ate::, 1 fro!a this agreement.
(c) After lengthy C.-Ay Attornev and staff, City
Administrator exhrtsscd cr c+rr. of tht: reluctance of USA Board to
enter into apfeerrer-t.
(d) Motion by Counci .min Cook.., se co 1 1 i.`, Count i lman Scheckla to table
matter no more than 14 (1- ^d dirtt
crct -t,tff (namly City Administrator,
and Legal Counsel) to ccn is t t he ;':r`. :"+ >.ird and i ron out. concerns.
Approtred by unanimous °cote of C;cli:!ci 1 ,
3. STATEMENT CONCERNING GRIEVANCES OF uUSINESS INTERESTS REGARDING PLANNING
DEPARTMENT - Presented by Mar,,,in Rowen.
(a) Marvin Bowen, represent!!--: V-in -OrtEr Printing, expressed concerns
regarding the tratment his client I,ad received by the Planning Department.
Concerns were expressed rekarding the: length of time taken by the
Department to expedite the Dcslgrl Review process for this request, and
the problems which arose in requestir-g a building permit.
(b) City Administrator stated the building permit process had been held up
by the inadequate plans, and th t when proper plans were submitted, the
building permit cuuld be issued.
After lengthy discussion betwee: staff, Council. Mr. Bowen & Mr. Ramsdell,
Councilman Wakem requested all complaints be submitted to the Council in
writing so that Council could r.espord in a meaningful manner.
• it
Council cocctlrrf;J +..i th ':h' t ' h
(c) Mr. R. M. R de: r ' f=cur•c it seck a response
from the diSPIeasure with
staff proc.e:duTe.=..
(d) Mayor Bishop expressed concern over the number of complaints bein issued.
I yo BiSho also _sugges,ted the Council should review, pthis issue a a Study Session
4. D1SCU IOrN - TL, ::.i .. it_E. >: t fc�r }.. _ . . •+.` .r r Apci i _-,,n
/with Planning Commiss'on
. NPO #6 /members involved if deemed necessary
Interi% Bi.' ! Board Ordir..ri .
LO CGUI)dl} .. St.%it '. t -tr •: ifl f E'a Lo ' !3Lile',, sti -i.cghtforwerd
with predv",'.atE.'_' }i ,. f z,,f . ii f:. r i e d, it was noted that
one area whe rE S u`_ i<;r. ;_ c F - ;i ! r<c' �•�l, ,._:! hy NPO and Pl anni ne
Cornnzi.ssion wa:, t!ie proj,c,•:,;1 :,1 : . . r:i :-r ..i.te ort the .:aTntr of Hall.
Blvd. & Durha Rc;a! . 1 t. W.I_ c 1 t!P'tt Cot--Ir i [ cons i d-.:r adding
Naeve Street and S. 0 i , c~tcr t +ndard �treuts,
(b) Spencer Vale, repit-e ,t . A c „ i .i t-_re,,t, ruyutbLed
clarification
as to what wa : Eair i< l ,I t! c PubI ir, Hf-ar in,t, schtduled for
April 24th,
(c) Plar,n'ni, Director :,r ,_ ' is i l ,ii I< i „c,'„! c... rdi11 L11( p:u1')o sed iiiteriIrl
Bill Board Ord:ti ncf t .: u' , ^cull ;.h-•t thi. ordinduce was drawn from
the format n < 1 ! v � � )' ., . !. ;t� r:i !inatce is only' an interim
measure a^d .!�' tcit t,il ! bc;ard ordinan'e at
such t iri-- as ' r d 1,
..L?. ti `. '.till._ (.: ' 't.t' l'C,:-' 1 ': jr,n Can sutwli t:
such regulations for Cor, .i J ,fj ,
5. DISCUSSION Sturm DraiT.,,te
(a) City Administrator tat- :1 C: i_; ! .,;1 rt qui— d t:roposal:; !rani 20 en,;ir.eerin,;
firi,s ar:d had recei%ed <. } !t) turn . lht. Building; Oficial. PIanniu,:
Director, Engineer + 1 :_li r : d '” t. ,-F; +i,istratvr than revier�ed the
z
submitted prop(—,A! r: :_' , +„_ ;r wr•. , �,r i. ;
1. Rc-0 e:wi-L, the ;t r'.'.y
2. Notirz�; the esti;—;td c i :,: r r ` j<c.t ,
3. Tir e. frare -or
4. Personnel 's l••a-kl-rui. : u.;--E C.s usir.F to i:r.plcilent. project.
5. What final rr_rc,rt wi: ! rc�� t.rit:
Two firms were 1r1ter,. i-wt:d by t-:f ,f, �tnd rrcver7'.eadation was to award
project to CH2M -- Hill . Esti( aced c:o�t w„t:ld he X29,000 and time for
completion would he approxim,te y 6 -^,nth,=.
(b) Motion by Councilr-An Cari-, ze,,arded by Cnuncilman Wakem to draw up
contract with CH2M - Hit.!., with Geral Ccurirel 's approval , and subtr-it
for acceptance and exeCufAfcr. at fl-ture meeting,
Approved hy, unanimous :rite of Council ,
PAGE 2 - COUNCIL STUDY SESSION MIN •- April. 11, 1978
c
4
3
f
6 , AUTHORIZE CALL ^r:R. r'.DS P:J e• A--Ad- Liu"
k
(a) City Ad-^`ni;;tr-,tor s'_a ., _ +'c:_ - t.ad . _ erlewed lar-:•'uage in
bid docu—.ent a1,d rc:qu : .:.d f.c.: :c: ` ie _."er. until tl;is could be
f ac c omp L idl e d.
1
a Consensus 011: Courcil to
i
i
7. DISCUSSION - Computer Sewer
(a) City Ad:T.in;stratcr cc i that th • _cent a::_ounting procedure rev.;ew
eonducced by the City a :<__ or h; t:.t :: tt :,t ;.o co"hutcr was necessary
to I:a-.6 e ih :�t :c:nt ifcwever. Ci.tp AdT;_riistrator
t felt the current. i .. - , wc_. a-:J the t_iT.e spent by staff in
S
(b) City Adc:irastrat '1 z 1 :.r tdy iur cher the
possibi.lit=es c1 or pn;sibl , r_r:.ing
a corr..puterytertain-,.
(c) With con,sensu;, of Cour.:. ; ,, r qut Led stof£ tt: 'urCher
pars-oe the matter of ,`tto alternative ways to
bill.
S. DISCUSSION •• Propose,] 0.i..'. . . . r i .•n:::_.
(a) Admin i s'_rati,e Ai.d 1 !, ,,.. ; r;, : ,,;: had re,icwcd the proposed
ord4n-ince and that ;c. the .. rter would ue
presented to Coun,i i it,ri_l r[h a<:ti;. . .
9. DLSCUSSION - Propos cd Ord -< r 4 .r 1' i Busine-S l.,icense.
(a) Legal Ccunsel stated ';:. ir ,r r .a �.i 'o r •. .i%-w and requested Council
con::�i.der the. rrsitter ,it
10. DISCUSSION •• McDocald ^, T-it
(a) Adminiatrati-e Aide re.•; ie.1-ri r ,: r: e :<tation requests with Council and
requested further dist:cti rd_n request to be sent to the Boundary
„ .. r' r { :.t.rff =1:i to what lands were to be
Review Co..mi:,s ie. cu-c _ .
annexed and asked that r�_c•; :! - .r.s btpresented at- next regular meetieS.
(b) Consensus of Councit w:, to a{ A : :-)istrat.i,.r� Aide to subnit a trap
showing tax Lot.; to ::.E' jnrc.xcd wi'_'., r=..,olu,.ions so that staff would
have more time to draw tf rr .,d'yt• tai etes and bounds legal
descrintior. .
11. STATUS REPORT - Englewood Greenway & 1l--:jySrcur.d.
(a) City Administrator stated C.,n o-�wealt_h Froroerties had replanted trees
but at this tire it wa_. Soip.o`?::11cle to -;»y whether the trees would live
{ or not. Also, as of this date, the greenway has not been accepted for
maintenance by the C-iL =-.d a y nro',lierns with r..airten-ace o_r impro�.ezents
within the greenway systc:e _`;o�. d 'r;e noted to Cotr;tonwealth Properties.
PAGE 3 - COUNCIL STUDY SESSION MINUTES Aj;ri.l 17, 1.978
'•iA
. try f
(b) Consensus of Gets.,,J? e•wa to .:..ve Counsul. coe tac r Counonweal th
Properties by me: l ar:d re fit t I h:.t. '::.; rc:er.;enLs and m, in ten ince be
kept up to da Le is tt-.e gr::. ; w;y -,rea. If not, the City would move to maintain
greenway - --?s and attached Commonwealth bond or bill for maintenance work.
12. STATUS REPORT iLrut Street
(a) City Aam4.nistrator :.t.,ted a had ben held with Barney McPhillips,
representing Peavey Oil Ccrnrat,,;, and that. the City had agreed to
physically rack the site where. the dcdication ol. groend had been
requested The itaking should `: ; corr,.ple`t:d by April 24th, and Mr.
McPhillips wi.il look -;t thc_ sLt421 ar:d thcr ; .eke a decision whether or
not to sign the d::dicatic-=
(b) A report will be rade .:r a lit:r d, t<; to Cour,ci l regarding Mr. McPhillips
decision.
13 STATUS REPORT •• Ccrripletion of Oyer l +y P:sof fur Fiscal Y<_-ar 77- 78.
(a) City Administrator slated that there wa $t2, 06.00 left in the
current fiscal year's budget for W;r ; i;cy progrl•.ts. The Burnham Street
improvement had not rec.?i,:ed any re .sn uns, fror,; .sore property owners
regarding forrtatior. of <:n LID fu: thfr arca.
There had been over.-runs In the cont rac ted price for the Greenlnirg,
Road project and City Admir:i::,t.c:tor tared this amount would be
approximately .$8,000 inore than inticfputed.
City Administrator reque::tc::d r;c:uu_i _ !,ke decision as to where the
$12,306.00 should be =ptn: in irf-re
(b) Councilman Cook, with ro-,_>r :us rui_ C:• , %.il , requested Burnham Street
be simply an overlay w[t.h ,,oisible la-.(iowner participation in purchasing
storm drain the ar:d _,,;t: fc. .., :,r LTO ., , chi; t.L71c.
(c) City Administrator then request-_d rr,-.les for the Burnham Street overlay
and storm drain 17-r rrvcr•ert: ! ror . .t r.t.ly $12,000) be spent from the
overlay program lin% item in this f•_c..rt year's budgt2E. and that the
over-run from the Greenbur- Road pro *l,., t be taken iron_ contingency.
Council concurred If the prop:erty cwt.ers would participate in the
Burnham Street o-verlay `rnprc ccs:ent .
14. REPORT - Museu,7t
(a) Administrative Aide requested Cour.c; t express their interest in how
to support the Museu-n project.
It was the consensus of Coun.i-! to Ict the Friends of the Museum
actively support this project, L•ut that Council would give moral
support and encourage the group wherever possible, It would be
impossible, at this time, for the City to have personnel available
to assist with the project.
PAGE 4 - COUNCIL STUDY SESSION MINUTES - April 17, 1978
i5. REPORT - C :_i-
(a) Adrn't
to be paid by those attending.
(b) COnsr . st_:; "'A-r '
16. OTHER:
(a) City A,;
(b) L{,
7.
(d) C Ad
A'
1 f I t t..
t ht
RECESS 10:25 P.M.
RECONVENE 10-, 30 P.i•t,
Meeting rece:-,rci
Cr,unc.ilman Cook <yu- t<_•_! F _ ' I di
ac tion taken by t t t
complete copy of t..hE t. ,t. . .. . ,.I ( . . i ! c.oc•:urr=-'a -rid i tion to be dis tr i bu led i•-, W<,t,{ ' '.' c Mayor Bishop requested that these
reports be placed in his mail basket the day they are put out. iS�iY 'yl�y��f
Council Went. into Exf-cto i VF• �( i.i" i�! i'. C.. u !t)-' dU a
matters.
Council. discussionL_3t:r1F; f:"iR--C185�i2i;_d
emp Iovees Salaries and Budi;f �plcyec L 13t10I =+pd
salaries Were d'i'ci`FFed.,
l., �� _ r i', _1..,-.'.t,.•ii� ;Ell"• r.i
a confidential nature and that r( ` r
PAGE 5 COUNCIL STIDD SESSION +rroti`FF.S
I
,
i
monism
i
appropriate.
Council further discussed co^_-rect_ rrade sr Ai,rii i;th Study Se5�ion as it relates
to City personnel.. Council r.eque Le:d t_1ty rRd- :r,_ st�sLor to review through the
proper channels.
Meeting adjourned at 11tGO F„ht,
�DotiHrtig -�Ci'ty Recorcit�
ATTEST: 1
`Mayor - City of Tigar
4
i
t
1
{Y{
'i
i
i
3
r
2
k
i
t
A
f
T
3
PAGE 6 - COUNCIL MINUTES - STUDY SESSION - April 17, 1978
IS
S1%9ARD %OPD %E
RAM
A WEEKLY NEWSLETTER
a VOLUME 1 ISSUE 14 APRIL 13, 1978
WALNUT RE-ALIGNMENT.
City Administrator and Staff members met with Mr. Barney McPhillips
of Peavy Oil Co. to discuss the re-alignment of Walnut. Future dev-
elopments will be reported to Council.
OLDIES AND GOODIES.
Library Staff members have assembled their private "collections"
for display in the Library. Have you ever seen a "stereoscope"?
IMPORTANT REMINDER.
Dont forget the meeting with ODOT at the Hi Hat Restaurant at
12 noon on April 20th. for members of the Pacific Highway Improvement
Project Committee.
GAS MONEY CLARIFICATION.
The $2,955.00 that the City received from Washington County as our
portion of the new Gas Tax Revenue was for the month of January.
COOK PARK.
We have received requests for the use of Cook Park which total
5,875 persons. The Engineering Department has officially called
for bids on the soccer field and parking lot projects.
COMPUTERS.
The City Administrator and Staff attended a showing of computer
hardware at the Exposition Center. Approximately 150 vendors
paraded their goods. Impressive capabilities for municipal finance
and billing procedures were presented.
PUBLIC HEARING PREPARATION.
Planning Staff continues to work on the Transportation and Public
Facilities Plan. It is anticipated that this plan will appear
before the Planning Commission for Public Hearings in June.
LIBERTY PARK PLANTING.
Staff preparing to hold a "public planting" in Liberty Park. Anyone
wishing to assist in this effort is encouraged to contact Nancy
Edwards.