City Council Packet - 11/07/1977 TIGARD CITY COUNCIL
STUDY SESSION AGENDA
NOVEMBER 7, 1977, 7:30 P.M.
CHARLES F. TIGARD
ADMIN. BOARD ROOM
1. DEQ PRESENTATION - Regarding developing plan for air quality standards for
Washington County.
E,
2. PRELIMINARY REVIEW - Ordinance amendingno ~
parking on S.W. Summerfield Drive.
3. S.W. MAIN & SCOFFINS - Traffic control remarking.
4. REQUEST TO SET IN MOTION - Councilmen's designation of goals and
priorities for 1978 and the future.
(a) Outline and comments by the Mayor.
5. DISCUSSION - Renewal of insurance programs
6. LEAGUE OF OREGON CITIES CONVENTION - November 13¢15, Hilton Hotel
7. By common consent, the Council will go into executive session under
provisions of ORS 192.660 (a) to discuss the status of accumulations of
comp time by City personnel and (b) a personnel review update.
8. ADJOURNMENT
TIGARD CITY COUNCIL
STUDY SESSION MINUTES
NOVEMBER 7, 1977, 7:30 P.M.
CHARLES F. TIGARD
ADMINISTRATION BOARD ROOM
I. ROLL CALL: Present: Mayor Wilbur A.Bishop; Councilmen John E. Cook,
Alan W. Mickelson, Kenneth W. Scheckla, Lynn R. Wakem;
Robert Adams, Chief of Police; Joe Bailey, Legal Counsel;
Dick Bolen; Planting;:Director- 'Jbhn Hagman, Engineering Tech.
III; Doris Hartig, City Recorder; Aldace Howard, Administrative
Aide; Ed Walden, Acting City Administrator.
2. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) PRESENTATION.
A detailed and lengthy presentation was given to Council by Mr.
Bill Young, Director of D.E.Q. and his assistant Mr. Tony George.
The text of the presentation concerned ambient air:, quality in the
Tigard-Portland area in relation to growth and the problems associated
with growth. The "indirect source rule" was discussed in relation to the
"indirect source permit" which states that development requiring more
than 250 parking spaces must apply to D.E.Q. for approval. An "indirect
source" is defined as the pollutant concentration resulting from vehicular
density in a specific area. Several points were addressed to Tigard: the
proposed 72nd Avenue by-pass; future large complex developments and the
impact of Washington Square and the Portland area. It was stressed that
Tigard should plan now to implement a program which addresses itself
to this area of concern and work with D.E.Q. towards the establishment
of standards and policies related to ambient air quality and the growth
issue. Council to work with staff and decide course of action City wants to
take to get air quality studies completed.
3. PRELIMINARY REVIEW - Ordinance amending no parking on S.iv. Summerfield Drive.
There were no questions and ordinance will be considered by Council
at regular meeting of November 14, 1977.
4. S.W. MAIN & SCOFFINS - Traffic control remarking.
Acting City Administrator outlined difficulties associated with this
intersection. John Hagman presented alternatives for a solution.
In addition to traffic congestion, the issue of diagonal parking,
impact of further development at Payless Shopping center, and effect on
Main Street business establishments if no parking be expanded was considered.
Motion by Councilman Cook, seconded by Councilman Mickelson to adopt plan
"A" which would eleminate one parking space on east side of Main Street
in front of'--bank; staff to study entire issue further and report back to
Council November 14, 1977 with appropriate ordinance and recommendation.
Motion passed by unanimous vote of Council.
5. TIGARD EMPLOYEES ASSOCIATE (TEA) APPEAL.
Mr. Martin Edwards, President of the T.E.A., asked Council to re-open
labor negotiations with the T.E.A. members. The deadline for this request
for fiscal 1978-1979 was September 30, 1977, but due to extenuating
circumstances this date passed without action by the T.E.A. Council will
consider the issue at later date.
6. REQUEST TO SET IN MOTION - Councilmen's designation of goals and priorities for
1978 and the future.
Mayor Bishop presented to Council a proposel for the establishment of goals
and priorities for the City of Tigard in the coming years. Council was
requested by the Mayor to submit written proposals by the November 2S 1977
study session and come to a mutual agreement relative to specific
priorities at a later date.
City Planner commented staff was preparing a public facilities plan to be
completed by February, 1978, and plan would be useful to Council in establishing
priorities.
RECESS 9:55 P.M. - RECONVENE 10:00 P.M.
7. RENEWAL OF INSURANCE PROGRAMS
Councilman Wakem and City Recorder presented a report on the insurance policies
of the City. Specific coverages relating to general liability, general liability
unbrella coverage and false arrest were discussed. It was noted that an
increase in the total premiums over last year amount to approximately $9,000.00.
Various alternatives were suggested including consideration of seeking a
quotation for general liability through the State of Oregon. It was the
consensus of opinion that even if alternative plans were investigated that the
potential savings would not merit the time involved. It was suggested in the
future that the city allow ample time to shop around for the most advantageous
program. This would provide an opportunity to seek alternate programs without
having the pressure of expiration dates forcing immediate action.
Motion by Councilman Cook, seconded by Councilman Wakem to accept and renew
present insurance as recommended by Councilman Wakem.
Approved by unanimous,.vote of Council.
Councilman Wakem to make a report to Council of specific coverage
obtained at a later date.
Councilman Wakem discussed the City's claim history& small claims that
were being submitted that should not be. Councilman Wakem will be submitting
a proposal setting up policy as to type of claims that should be submitted
and recommendation that City cover small claims in budget.
Attorney Bailey gave a status report on pending litigation and claim filed
against City.
Hiransport Appeal - City Attorney filed motion to dismiss.
Claim filed by Duxway, regarding drivers license suspension by State
of Oregon and City. Matter has been referred to o,�-- insurance carrier.
8. ANNEXATIONS
Staff reported on pending annexations. Council directed staff to prepare
r ; a full report on annexation policies and approaches for presentation at a
4 ;
future study session.
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�` PAGE 2 - COUNCIL MINUTES - NOVEMBER 7, 1977 l///
9. SALE OF TOPOGRAPHIC MAPS BY THE CITY.
John Hagman suggested that $200.00 per set for topographical maps by the
City was in excess. After lengthy discussion by Council and staff it was
decided to study the matter further and report back to Council with
recommendations concerning appropriate prices and possible changes in
ordinances requiring inclusion of these maps with engineering projects.
A study of prices charged for similar maps by municipalities in the
area was suggested by Council. Report to be presented to Council at
a regular meeting of November 14, 1977.
10. City Attorney will move from his Hillsboro office to join the firm of
Gearin;-:.; Landis & Aebi in Portland effective December 1, 1977. Mr.
Bailey expressed a desire to continue to serve Tigard.
11. League of Oregon Cities Convention - November 13-15 - Hilton Hotel -
Portland.
Mayor Bishop urged Council members to attend Sunday session for
elected officials.
RECESS 10:35 P.M. - RECONVENE 10:40 P.M.
EXECUTIVE SESSION
Council went into executive session under the provisions of O.R.S.
192.660(a) to discuss the status of accumulations of comp time by City
personnel and a personnel review update.
tx Council reviewed the accumulation of compensatory, holiday and vacation
time. How the compensatory time is accumulated, policy to administer the
program and the need for a current personnel manual was discussed. After
lengthy consideration, consensus of Council was to request new City
Administrator to review, set up revised policies and guidelines for administration
of the personnel program.
Council also discussed membership of the Planning Commission.
F.
Meeting adjourned 11:50 P.M.
.; City Recorder
3
ATTEST: �J
Mayor
PACE 3 COUNCIL MINUTES - NOVEMBER 7, 1977
T' 11_7_j7 �f
TO: TIGARD CITY COUNCIL
FROM: Mayor Bishop
} RE: OUTLINE OF GOALS AND PRIORITIES by individual council members.
I am asking that each Council member use this sheet and
additional sheets if necessary to list some of the most impor-
tant projects and goals you think the City of Tigard should
address itself to: (1) next fiscal year; and (2) in the next
2 to 5 years. If possible, try to list them in the order of
your priorities. I am setting Monday, Nov. 28 as the deadline
to have our personal outlines in. I propose to call a special
meeting of the Council on December 19 or earlier to review all
of our ideas and to try and reach a congensus so that we can
present a solid and unified proposed City program for Raeldon
Barker, our incoming City Administrator.
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NOVEMBER 3, 1977
MEMO: ANNEXATION PROPOSALS TO THE CITY OF TIGARD.
FROM: HOWARD
TO: MEMBERS OF CITY COUNCIL
KRUEGER ANNEXATION: APPROVED BY BOUNDRY COMMISSION OCT. 19, 1977.
WAITING FOR FINAL ORDER.
WARDIN ANNEXATION: PROPOSED IN AREA OF FRANKLIN STREET AND
67TH AVE. . THIS AREA COULD BE ENLARGED .
BY INCLUDING PROPERTY OWNED BY MR. POLLOCK.
BOUNDRIES OF THE CITY BECOME ERRADIC BUT
THESE PEOPLE DO WANT TO BE WITHIN THE CITY
AND THEY DO MEET THE MAJORITY REQUIREMENTS.
SEE MAP OF PROPOSED AREA ENCLOSED.
POLLOCK ANNEXATION: A RESOLUTION WILL APPEAR BEFORE COUNCIL AT
THE REGULAR MEETING NOV.14, 1977. THE
PLANNING COMMISSION MANDATED ANNEXATION OF
TWO PROPERTIES IN THE HALL BLVD. AREA TO
ALLOW MR. POLLOCK AN ACCESS TO HALL BLVD.
FROM A PROPOSED.DEVELOPMENT. A RESPONSE
FROM THE LOCAL PROPERTY OWNERS HAS BEEN
NEGATIVE.
BELANICH ANNEXATION: RESOLUTION NO. 77-80 PASSED BY COUNCIL OCT.
24,, 1977 IS NOW IN PROCESS FOR PRESENTATION
TO THE BOUNDRY COMMISSION IN DECEMBER.
CRAWFORD ANNEXATION: HELD OVER BY THE BOUNDRY COMMISSION FOR A
REVIEW. WE HAVE SUBMITTED "ORIGINAL
3 DOCUMENTS" TO THE COMMISSION AND HAVE CONTACTED
THE STATE DEPT. OF HIGHWAYS WITH A PETITION
TO AlCM AS REQUIRED BY THE COMMISSION. A
b DECISION SHOULD BE MADE LATER THIS MONTH.
PATECKY ANNEXATION: PROPOSAL IN THE SW NORTH DAKOTA AREA. LOCAL
RESIDENTS WERE CONTACTED BY LETTER. ALL
i RESPONSE HAS BEEN NEGATIVE. WE ARE WAITING
FOR PETITIONS FROM THE PATECKY'S. THEY HAVE
MET WITH THE PLANNING DIRECTOR, MR. BOLEN.
s
.' MCDONALD ANNEXATION: WE HAVE BEEN APPROACHED BY PEOPLE IN THE
MCDONALD — OMARA AREA. PETITIONS HAVE BEEN
SIGNED AND THERE IS A POSSIBILITY THAT SITE
WILL BE ABLE TO ANNEX A LARGE AREA. THE REAL
CONCERN IS FOR SEWER SERVICE TO THE AREA AND
THE ABILITY TO THEN DEVELOPE CERTAIN PROPERTIES.
AGAIN THE CITY BOUNDRIES BECOME ERRATIC, BUT
WE SHOULD HONOR THE REQUEST OF THESE CITIZENS
AS WE HAVE DONE FOR OTHERS. SEE MAP OF
PROPOSED AREA ENCLOSED.
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