Loading...
City Council Packet - 11/21/1977 } i TIGARD CITY COUNCIL STUDY SESSION AGENDA NOVEMBER 21, 1977, 7:30 P.M. CHARLES F. TIGARD ADMIN. BOARD ROOM 1. CALL TO ORDER 2. ROLL CALL 3. PARK BOARD - Status Report On Activities 4. APPROVAL OF SPECIFICATIONS AND CALL FOR BIDS - Trailer for Sewer T.V. Cleaning and Repair System. 5. PRELIMINARY REVIEW - Ordinance Prohibiting Riding and Leading Animals on Sidewalks. 6. PRELIMINARY REVIEW - Ordinance Prohibiting Obstruction of Streets. 7. PRELIMINARY REVIEW -..Ordinance Providing For Removal of Improperly Parked Vehicles. 8. SELECTION COMMITTEE PROCEDURES - Discussion j (a) Requested by Councilman Mickelson. � 9. DISCUSSION - of need for a resolution stating official appointment, salary, terms of employment for new City Administrator. (a) Requested by the Mayor. 10. DISCUSSION - of need for a resolution with conditions of fees and charges and designation of the City's legal counsel as of July 1, 1975. (a) Requested by the Mayor. 11. DISCUSSION - of;:need for ordinance establishing residency requirements for certain full time administrative personnel and officers of the City of Tigard. (a) Requested by the Mayor. 12. SET DATE - for Council action on supplemental budget to provide funds requested by Tigard Community Youth Services, Inc. prior to January 1, 1978 in accordance with the favorable vote of Tigard citizens on November 8, 1977. (a) Requested by the Mayor. 13. OTHER - Schedule of December meetings. 14. ADJOURNMENT :7 ;w r y4 )f i t TIGARD CITY COUNCIL STUDY SESSION MINUTES NOVEMBER 21, 1977, 7:30 P.M. . CHARLES F. TIGARD SCHOOL - ADMINISTRATIVE BOARD ROOM 1. ROLL CALL: PRESENT: Mayor Wilbur A. Bishop; Councilmen John E. Cook, Alan W. Mickelson, Kenneth W. Scheckla, Lynn R. Wakem, R. B. Adams, Chief of Police; Ben Altman, Associate. Planner; J. D. Bailey, Legal Counsel; Doris Hartig, City Recorder; Aldace Howard, Administrative Aide; Claire Mead, Public Work; Program Coordinator. MEMBERS OF THE TIGARD PARK BOARD PRESENT: Fred Cooper, Chair- man; Mary Payne, Larry King, Bob Bellinger, Phil Hirl, Jerry Deas. 2. PARK BOARD REPORT TO COUNCIL (a) Chairman Fred Cooper made a presentation to Council concern in, activities and programs of the Park Board. There are three vacancies on the eleven-man board at Lhis time, and Cooper requested that efforts be made to fill these positions. The Park and Open Space Report has been completed. A "User Fee Ordinance" is being prepared for st-IL-mission to Council in January, 1978. A "Vegetation Preservation" ordinance is also being worked on at the present time. Park site priorities are being drawn up for the two divisions within the City, Northwest of Pacific Hwy., and Southeast of Pacific Hwy. An area at 1.21st end Katherine, plus one area in the Fanno Creek and Bonita Road are being considered. Further acquisition for the Cook Park location i.�, under consideration. The present status of. the B.0>R. grants for park improvement was discussed. There is a need for soccer field develop- ment immediately, as the Tigard Soccer Association will not he able to use school fields next season. There are approximately 1 ,000 vour,g People involved in the soccer program in the City and they will need space. Councilman Scheckla, Mayor Bishop and Councilman Mickelson questioned the board on attendance at meetings, vacancies on the board and efforts to fill those vacancies. Councilman Cook suggested that a study be initiated concerning the use of wastewater frorr the Durham Plant for irrigation of the playing fields. Mr. Cooper reported that initial contacts with USA (Unified Sewerage Agency), had been made and the possibilities have been discussed. The granting of an easement l;y the City to USA was recognized as a valuable tool in negotiations, and it was suggested by Councilman Cook to include two stub-outs for sanitary sewer connections to existing and proposed restroe•r, facilities. The Board is to draw up a list of suggested requests when City draws up easement with USA. Mayor Bishop questioned Phase II of the Cook Park Development, and questioned if Council adopted the plans. It was suggested that this issue be clarified by the Park Boark and City Staff. Councilman Cook suggested that a concept plan be prepared with appropriate drawings for future applications for grants. It was stressed that applications should be made for fiscal year 1978-1979 and that l� 3 q action should commence now. Board and staff are to review the status y of applications and report back to Council as soon as possible. Mayor Bishop questioned the acquisition of park land from Art. Lutz, real estate developer in the Walnut and Fonner area. Ben Altman, Associate Planner, explained the area in question related to flood plain development and other park development in the area. It was suggested that as future money is available from the park development ' funds, that suitable land be purchased. Mayor Bishop requested faster action by the Park Board on site proposals. Councilman Scheckla quest- tioned the use made of Woodard Park. Mr. Coo er stated that very tht little use was made of this area. Chi fita t`mal study be made of the gleenway and of the possibilitiesged oftlocatingathe/—��/-,7 Civic Center in the area now occupied by the Public Works Departme along Fanno Creek to the center of Tigard. Councilman Cook also nt, suggested application for a Federal grant through B.O.R. for land purchase. Mr. Cooper responded that the board would like 60 days to make a feasibility study, and that he would help. By January, 1978, it is hoped that a priority listing of park acquisition sites will be ready for Council review. A general discussion of the proposed "user fees" was held. Ordinance to appear before Council soon. May Bishop suggested that a member of the Tigard School Districts re included in Park Board membership. Park Board agreed. 3. APPROVAL OF SPECIFICATIONS AND CALL FOR BIDS FOR SEWER T.V. CLEANING AND REPAIRING EQUIPMENT. (a) Claire Mead, of the Public Works Department, made a brief presentation to Council including slides of the proposed equipment and it's function. The addition of a warranty service agreement was approved for inclusion with the bids, and it was expected that the bids could be awarded in January. The bids could be opened in December, 1977, with awarding of same to follow in January after Mr. Barker, City Administrator, had arrived. (b) Motion by Councilman Cook, seconded by Councilman Wakem, to approve the specifications and authorize call for bids. Award of contract to be made January 9, 1977, if possible. Approved by a unanimous vote of Council. City Recorder and Claire Mead to set bid opening date. 4. PRELIMINARY REVIEW OF PROPOSED ORDINANCE PROHIBITING THE LEADING OR RIDING OF ANIMALS ON CITY SIDEWALKS. (a) Discussion on the merits of this proposal related to the Police Department and use of animals within the City was held. Legal Counsel to rewrite the ordinance for presentation at the next regular CeunciI meeting. 5. PRELIMINARY REVIEW OF PROPOSED OI'T`::�-:.CF, PROHIBITING THE OBSTRUCTION OF STREETS WITHIN THE CITY (a) The Chief of Police stated this ordinance was needed as an addition to the Municipal Code. No authority is presently in effect with the power to cause the removal of street obstructions, and Legal Counsel Page 2 - Study Session Minutes, November 21, 1977 suggested this be accomplished through ordinance adoption. Ordinance will be presented at the next regular Council Meeting. 6. PRELIMINARY REVIEW OF PROPOSED ORDINANCE PROHIBITING IMPROPERLY PARKED VEHICLES WITHIN THE CITY. (a) The Chief of Police reported that the Municipal Code does not prohibit lengthy parking of vehicles on City streets. This ordinance specifically relates to the. storing of vehicles for long periods of time over the postings on various streets. Ordinance will be presented to Council at the next regular meeting and the Chief suggested the addition of an emergency clause. 7. SELECTION COMMITTEE PROCEDURES CLARIFICATIONS AS REQUESTED BY COUNCILMAN MICKELSON. (a) Councilman Mickelson read a memo distributed by Mayor Bishop appoint- ing him (Mickelson) to the position of chairman of the selection committee. Councilman Mickelson questioned this assignment and the required procedures as outlined by the Mayor. (b) Mayor Bishop responded that he did not feel the Selection Co.mittee had followed policies previously established and he wanted President of Council to assume this responsibility. (c) Councilman Mickelson requested that the procedures for all appoint- ments to boards and commissions be reviewed and brought before Council for a Declaration of Intent and Understanding. Councilman Cook produced a resolution concerning interrelations with boards, commissions and the Council that was suggested in June, 1977, but was not acted upon. It was Council's consensus that this resolution be brought back for consideration at the November 28, 1977 regular meeting. (d) Councilman Wakem moved to accept resignation of Mayor from Selection Committee, and appoint the President of the Council in his Mead; motion seconded by Councilman Mickelson. Further discussion by Council regarding clarification of motion. Councilman Wakem stated the intent was to have a four member selection committee, consisting of President of Council, one alternate Councilman, City Administrator, and head of committee on board affected. Motion failed by 2 - 2 vote: Council- man Scheckla abstained, Councilman Cook, Mayor Bishop voting "Nay" Mr. Alan Popp, Chairman of the Planning Commission spoke in favor of having the chairman of each board or commission as part of the Selection Committee. Further discussion by Council regarding policy Council would abide by and interview process. (e) Motion by Councilman Mickelson, seconded by Councilman Wakem, the Mayor, alternating Councilman, City Administrator and Chairman of boards be appointed as official interview committee. Motion failed by 3 - 2 vote; Mayor Bishop, Councilman Cook and Scheckla voting "Nay". Page 3 - Study Session Minutes, November 21, 1977 i (f) Motion by Councilman Mickelson that Councilman Cook he appc rated Chairman with alternate Councilman:, City Adrr:inistrator, a-drha?r- man of the Board be appointed to Selection CG_mmit.tee; Tcti :r seconded by Councilman Wakem. Motion failed by 3 - 2 vote; Councilman Cook, Scheckla, and the Mawr voting "Nay". (g) Motion by Councilman Mickelson, seconded by Cou^cil-~:an Wake-., that. Councilman Scheckla serve as Chairman of Selection Com_T_tt�c, alternating Councilman, City Administrator and Chairman. of Bcard:> t_ appointed as Selection Committee. Motion failed by 3 - 2 vote. Mayor Bishop, CounciLr,ar: Couk, and Councilman Scheckla voting "Nay". (h) Motion by Councilman Cook seconded b • Councilman Srl,Eckla•' that tht Y hi4Ar7 Pryf n!!/ O'h,lr Q. *M /s Talv.♦ ��h Cit Administrator act as^/� airman, /_ ne Nayor aril one dl tt.r.:at;CE ^ Councilman meet jointly to interview and make reco-1.(-ndatJon for Mayor and Council to appoint. e., Motion passed by 3 - 2 vote. Councilman Mickelson and Counci !m v Wakem voting "Nay". Mayor Bishop requested further directions fro­: Council.. 1^ t± e absence of the Acting City Administrator, and since the t'it�- R=cor:ler declined to serve on the Selection Co,mr-,it.tee, Cuuncil.r%ar: Mickel -;ori moved to have Alan Popp sit in on interview corr4 ittee or, Ti:Fsday. November 22, 1977. Motion died for lack of record. Councilman Cook stated the intent of the rr:otie- wa- tl:at ai' three: members of committees meet jointly and be i attend.,:ce for i^terviE.w process. Motion by Councilman Mickelson, seconded by Councltndn Scheckla t�: hold interviews Tuesday, November 2', 1977 at City Hal !. SElecti." Comrtnittee to be Mayor Bishop, Councilman Scheckla, and it t':e :,t­ :nct: of acting City Administrator, Aldie Howard, Ad^:inistrati:e Aide. Motion passed by unanimous vote of Council. 8. CITY ADMINISTRATOR RESOLUTION PROPOSAL (a) Mayor Bishop questioned the need for a resolution and/'or agrec-ent stating official appointment, salary, terms of emplcy:r:er.t and t eref i for the new City Administrator. (b) Councilman Mickelson questioned several of the points as outlined in the contract agreement. Section #3 should not require that the CitN. Administrator attend other than City Council meetings. An allowar,:e for renegotiations for salary should be made on a split-year ba._,'_ suggested by legal counsel. Section X1.6 should allow ICMA C;;nferer,;�- and a regional conference. It was suggested to allow two corference= to be paid by the City. Council to approve funds for these func .,1 , as they arise. Section #7 changed to not provide a phone to residcn;e., o: to pay the phone bill. Page 4 - Study Session Minutes, November 21, 1977 After discussion, it was agreed that the document woLld be rewriCtEft for Council review at the next regular meeting. A simple resolutions would also be drawn relating to salary and official appoin-r.e;:t Council confirmed that the new administrator is to participate in the pension plan starting with his employ«:ent January 3; 1-978. 9. LEGAL COUNSEL RESOLUTION PROPOSAL. (a) Mayor Bishop questioned the need for a resolution settin< fee-. charges and designation of the city's legal counsel. (b) Council requested that a resolution be prepared to formalize the appointment of "City Attorney" to coincide with the te.r7�lnolc,6y i the Municipal Code. Resolution to be presented to the Courcil at the next regular meeting. 10. ORDINANCE PRESENTED TO COUNCIL BY MAYOR BISHOP CONCERNING THE NECESSITY OF RESIDENCY REQUIREMENTS FOR VARIOUS MEMBERS OF THE Tl,-,ARD STAFF. (a) Mayor Bishop read a letter authored by himself corcern.ing, the %(--i- l to have senior administrative staff personnel residing; within th«_ boundaries of the City. A proposed ordinance was prc_,e:rot d by Mayor Bishop. The Mayor stated that many citizens had cori.iais:c:d to h(- that key staff members were not required to reside within t:he City. Couucilman Mickelson asked which members of �:tafi did not l !�,e withi". the City, and it was noted that the Planning Director 11-ed cut,ide of the City; the Chief of Police's residence i eonti. ucus to thte City and could annex. Councilman Mickelson questioned the Mayor about, the n,-!ber of residents complaining. He also stated his opposition to such _i requirement being placed on staff and asked if the City was ready to assume the responsibility of relocating the stair. Councilman Wakem suggested that if the people want to change the charter through referendum, they should initiate that action ther- selves. Legal council stated that he had surveyed the situation and had found a wide split on other cities requirirg "Inside city residence requirements". Mayor Bishop stated that "People who work in the City --hou:d li,e in the City." (b) Motion by Councilman Scheckla to table the matter, seconded by Councilman Mickelson. Motion carried. 11. TIGARD COMMUNITY YOUTH SERVICES FUNDING REQUEST (a) Following the recent approval of the voters to fund this organi_.ation-, it was suggested by Doris Hartig, City Recorder, to adopt a supplerental budget at the January 23rd regular Council meeting and hold a pulli: hearing on February 13, 1978. This would allow the budget co:r-:f.ttee and Mr. Barker to review this matter, and be brought back to Cour_c.il for action. Page 5 - Study Session Minutes, November 21, 1977 IBM j AR 12. OTHER (a) Council requested appreciation resolutions be prepared for various persons who have served the City. Resolutions to be brought before Council at the next regular Council meeting. (b) Mayor noted that a new concrete front entry a '- installed at the library. Application for mini-grant was brought to the attention of Council. �"e4 (c) Letter regarding traffic signals at Hunziker and Hall Blvd. , and the J efforts of Diane Lund of the Communitv Pres: was noted. (d) Council was reminded by Mayor Bishop that "Goals and Priorities" list:: ware due by November 28, 1977. (e) A brief annexation report was presented by staff. Two proposal.; to be brought to Council for action at the next regular meeting (f) December meeting. No meeting on December 5, 1977, due to National Cities Convention in California, and December 26, 1977, Christi-,as holiday. Regular meeting to be held on December 12, and a special meeting on December 19. (g) Appeals Filed. City Recorder reported appeals have been filed regard., ing conditional use request by David E. Farr and Tigard School District #23J, (James Templeton School). Concensus of Council was to hear land use matters at Special Meeting December 19, 1977. (h) CETA. City Recorder reported six (6) additional CETA slots available, and requested Council approval to apply for a Clerk Typist II position as well as special project funds for a data base survey. Council approved request. (i) Councilman Mickelson reported contact with Steve Roberts at Coopers and Lybrand, who is working on revising the bookkeeping systerr, at City Hall. They will report after January, and have beer in contact with Mr. Barker. 13. ADJOURNMENT 11:15 P.M. i ATTEST: City Recorder - City of; igard Mayor - City of Tigard Page 6 - Study Session Minutes, November 21, 1977 Y 11 MEN STAFF REPORT CONCERNING ANNEXATIONS IDAY, NOVEMBER 18, 1977 COUNCIL STUDY SESSION FOR MONDAY, NOVEMBER 21, 1977. CRAWFORD ANNEXATION PROPOSAL: BOUNDARY COMMISSION DECLARED THE PREVIOUS PROPOSAL NULL AND VOID. ALL NECESSARY DOCUMENTATION HAS BEEN RE-SUBMITTED FOR CONSIDERATION BY THE COMMISSION ON **DECEMBER 14, 1977. STAFF HAS NOTIFIED, BY LETTER, MOST OF THE PROPERTY OWNERS IN THE EFFECTED AREA INCLUDING THOSE OPPOSE? MO THE ANNEXATION OF THIS UPCOMING HEARING. THE BOUNDARY COMMISSION HAS ASSURED STAFF THAT ALL THE DOCUMENTS ARE IN ORDER. THE STATE HIGHWAY DEPARTMENT WOULD NOT SIGN A PETITION FOR 99W, BUT THEY HAVE INDICATED THAT THE HIGHWAY WILL BE INCLUDED IF THE PROPOSAL IS ACCEPTED. C&C ANNEXATION PROPOSAL: THE LEGAL DESCRIPTION FOR THIS PROPERTY WAS FOUND TO BE INCORRECT AT THE COUNTY LEVEL. BECAUSE IT IS ACROSS FROM THE CRAWFORD AREA, AND WE INCLUDED THE HIGHWAY THERF IS AN OVERLAPPING. WGK AND THE REAL ESTATE PEOPLE HAVE BEEN CONTACTED AND A LEGAL DESCRIPTION IS BEING PREPARED. NO OTHER DIFFICULTIES ARE ANTICIPATED AND THIS PROPOSAL SHOULD CLEAR THE BOUNDARY COMMISSION IN JANUARY 1978. ONE POSSIBLE CONCERN MIGHT BE THE QUESTION OF URBAN GROWTH BOUNDARIES, BUT THIS SHOULD BE ANSWERED BY OUR PLANNING COMMISSION IN DECEMBER. POLLOCKIMANZANITA PROPOSAL: PRESENTED TO COUNCIL AT THE NEXT REGULAR MEETING. THIS PROPOSAL WOULD ALLOW POLLOCK TO DEVELOPE PROPERTY IN THE HALL BLVD. AREA. CONTACT HAS BEEN MADE WITH PEOPLE IN THE AREA. ALL RETURNS WERE NEGATIVE. HOWEVER, THE CITY HAS MADE A COMMITMENT TO POLLOCK CONCERNING THIS PROPOSAL. WARDIN ANNEXATION PROPOSAL: PETITIONS HAVE BEEN RECEIVED FROM WARDIN TO ANNEX CERTAIN PROPERTIES IN THE GONZAGA AND 67TH AREA. THE REQUEST WOULD ADD A LARGE AREA, HOWEVER, THE BOUNDARIES WOULD BE VERY IRREGULAR. POLLOCK HAS INDICATED THAT HE WOULD JOIN IN THIS PROPOSAL FOLLOWING THE HALL BLVD. RESOLVE. ONE OTHER PROBLEM IS THE PLANNING DEPARTMENTS DETERMINATION OF ACTUAL LAND USE. THIS PROPOSAL WILL BE PRESENTED TO COUNCIL AT THE NEXT REGULAR MEETING. MCDONALD ANNEXATION PROPOSAL: PETITIONS ARE BEING CIRCULATED IN THE MCDONALD AND 01MARA AREA. APPROXIMATELY 20 PROPERTY OWNERS HAVE SIGNED PETITIONS ALTHOUGH WE HAVE NOT RECEIVED THIS MANY AT CITY HALL. THE MAIN PROBLEM IS THAT SEWER SERVICE IS NEEDED AND TWO LARGER PROPERTY OWNERS WISH TO DEVELOPE THEIR LAND. THIS MAY SPLIT THE ISLAND WHICH WILL BE CREATED BY THE CRAWFORD ANNEXATION. IT MAY IN FACT CREATE THREE ISLANDS. KRUEGER ANNEXATION PROPOSAL: WEST OF 135TH PENDING PLANNING COMMISSION DETERMINATION OF URBAN GROWTH BOUNDARIES. EAST OF 135TH IS WORKING ITS WAY THROUGH THE CHANNELS. BELANICH ANNEXATION: WE ARE WAITING FOR A METES AND BOUNDS LEGAL FOR THIS PROPERTY. THE LEGALS WE TRIED TO WORK ON WERE INCOMPLETE, INCORRECT AND WOULD NOT BE ACCEPTED BY THE COUNTY. MR. BELANICH HAS AGREED TO SUPPLY THE CORRECT DOCUMENTATION. NOTIFIED THIS DATE THAT BOUNDARY COMMISSION WILL CONSIDER THIS PROPOSAL DECEMBER 13, 1977 INSEAD OF DECEMBER 14, 1977. LENGTH OF AGENDA FORCED CHANGE.