City Council Packet - 08/16/1976 CITY OF TIGARD JOINT BUDGET COMMITTEE/
_ CITY COUNCIL MEETING (STUDY SESSION)
AUGUST 16, 1976, 7:30 P.M.
FOWLER JUNIOR HIGH SCHOOL
LECTURE ROOM
AGENDA:
7:30 P.M. BUDGET COMMITTEE
1. Review of Proposed Tax Base Election Ordinance & Recommendation to
City Council.
2. Other Business as may be brought before the committee during the meeting co
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8:15 P.M. CITY COUNCIL STUDY SESSION
1. Public Works Development Act of 1976 - Discussion of possible project
applications.
2. Status Report on Funding for Highway 217/72nd Avenue Interchange.
3. Discussion - Proposed 'schedule for .goals and objectives adoption, prioritization,
organizational analysis and short and long range capital and resource programming.
4. Report on Pending Annexations.
5. Discussion on Sewer Service Charges.
6. Proposed Street Resurfacing Specifications
7. Information Dissemination - Federal Revenue Sharing Continuation
CITY OF TIGARD JOINT BUDGET COMMITTEE/CITY
COUNCIL STUDY SESSION MINUTES
AUGUST 16, 1976, 7:30 P.M.
FOWLER JUNIOR HIGH SCHOOL LECTURE ROOM
7:3O P.M. BUDGET COMMITTEE MEETING
1. ROLL CALL: Com. ittee m tubers present: Chairperson JoAnn Grund; Cunriitte.- Mem-
bers: Harvey Knauss, Stephen Robert.E, Wilber A. Bishop, John E. Cook,
Alan W. Mickelson, Robert C. Moorc, Lynn R. Wsk m; Staff Merrlt%cr_e
R. B. Adams, Chief of Police; J. D. Balle-y, Lngal Counsel; Edward T.
Walden, Building Official; Bruce P. Clark, City Administrator;
Doris Hartig, City Recorder; Arline O'L_ary, Admini.strativ:_ Asst.
MaetinL, opened by Mayor Bishop in the absence of Chd irpirson JoAnn Grund.
REVIEW OF PROPOSED TAX BASE ELECTION ORDINANCE & RECOMMENDAT.ION TO CITY COUNCIL
C�rzmitte.e and staff discussed need for Section 6 in prc)pos<:d osd_nance.
Cc,rrsni !Letn, staff and Legal Counsel discussed possibility of pr nting explanation
a proposed tax base in the "Voter's Pamplet.".
Coarnittec: directed Legal Counsel to review regulations, cost and d:.adlins for
submitting material to be included in the "Voter's Pamp?et" and r.!.port back to
Council.
Ct.airpt.rson JoAnn Grund arrived at meeting.
Furt:hr•:r discussion by Commi.ttee, staff and Le:ga'. C�,ur_!t 1 with rf:gard:, tr. Section
6 In projosed ordinance.
Motion by Committeeman Mickelson, second4d by Coy.attr :woran Grund to delete
St;ct on 6 from proposed ordinance.
Approved by unanimous vote of Committee present.
Discv_s5.on followed by Committee, staff and Legal Coups+:1 with regards to tax
-ase explanation.
Motion by Committeeman Cook, se.condrd by Con:nitta:.:man Wakem to revise
t�xplanation on page 2 by changing first lint to read "tax rata is $1.47
p,--r $1,000 assessed valuation" and by changing and adding additional line
to read, "$1.47 per $1,000 assessed valuation for the fiscal y-=ar 1977-78.
This reduction in tax rate is based upon an anticipated increase in the
total valuation of the City". Also revise page 3, sample ballot, ninth
line to read "$1.47 per $1,000 assessed valuation" and change lint 10 to
read "rate of $1.43 per $1,000 assessed valuation for fiscal year 1977-78.
This reduction in tax rate is based upon an anticipated incresse in th
total valuation of the City".
Approvad by unanimous vote of Committee present.
Mayor Bishop turned Chair over to Chairperoon Grund.
Motion by Committeeman Moore, seconded by Cosrzrittetman Knauss to approve
proposed ordinance as revised and recormnend Council approval..
Approved by unanimous vote of Committee pres_nt.
Cormiittee suggested reviewing the ordinance written by the•- Fire District since
they I.ad been successful in passing their special tax base Flection.
City Ad-r:inlstrator to supply a copy to t-Iach Coag::�tte— m-T-:_:r, t!.n poll mem.bers
ty t,=1,�phone• 't,::fore_ the regular meeting August 23rd,.
D` _;cssion followed by Cormreittee and staff with regard.< to imcnding thv� last line
of c.rdinance, page 1, to read "total tax l_ivy consisting of the tax base. and a
sp=_-cial l::vy aln ady approved . . . . . . . . . . to
Motion by Corrmitt.eeman Roberts, .secordtzd by Committr. :man Wake.m to amend
rsrdinance as stated above.
Di.=cussion by committee followed.
D:.ni d by vote of 4 nay to 3 aye.
C'-.a.irpr.,on Grund called for joint meting with Co.:n.L 1 for Mc:nda-y, A a st
at 700 P.M. for the purpose of rt-viewing rcvisc.d ordinance-..
GT BIER c
C ,.Girp: r::on Grund stated she would contact TG.,Ti Bric:n with rrs.trd� c -
a:ti.vatit,g cumnk.it.tr.e to support the passing of sl:::cial tax ba-e. �:1-cticn.
5, ADJOURNMENT 8:30 P.M.
�t30 P.M. STUDY SESSION
1. ROLL CALL: Pr�%zent.: Mayor Wilbur A. Bu:.hop; CuurcilTt:n John E. Cock., Alan W.
Mickelson., Robert C. Moore, Lynn R. Wak<,m; R. B. Addms, Ch;.ef of
Police; J. D. Bailey, Legal, Counsr_l; Edward T. Wald-n, B.ildin�,
Official.; Bruce P. Clark, City Administrator; Doris Hartig, Cit.
Racordt.r; Arline O'Leary, Adminlstr.ativ<: A,_,t.
1. PUBLIC WORKS-DEVELOPMENT ACT OF 1976 - DISCUSSION OF POSSIBLE PROJECT APPLICATIONS
(a) City Administrator and Council revitwtd ii:;t of po -it lam. PWE projc:c.ts.
(.) L-ngth.y discussion followed by Council and =t•aff un project: ont. through
City Administrator recommended projects 1, 4 and 6 as th-� most appropriate
fvr applying for PWE funds.
City Administrator further recorwcnded old _- t : of Tigard Sr:wcrag_ Pant
for proposed Civic Center.
CLty Administrator stated architect Ton: W`t!ACak�r, of Koch, Sachs and
Whittaker, would prepare preliminary plan., and �pt.c.ificaticns fc•r Civic
CLnLt:r for a cost of between $1,200 and $2,000.
(c ) Motion by Councilman Cook, seconded by ^.out,czlc:an MoorL to authorize staff
to contract with Koch, Sachs and Whittak_r to pr-part preliminary plans
and specifications for Civic Center.
Discussion followed with regards to practicality of Iccation and Council
concurred that a high priority be placed on iTprovcni,int of B:_r.n1 am Str_et
.ar:d continuation of Ash Street.
Motion approved by unanimous vote of Council
(d) City Administrator recommended projects 4 and 6 as propo=-.d PWE projects.
PAGE 2 - BUDGET COMMITTEE/STUDY SESSION MINUTES - AUGUST 16, 1976
(c) Motion by Councilman Wakem, seconded by Councilman Cook to authorize staff
to have applications prepared for a totalst.reet resurfacing and extension
of Scholls Ferry sewer trunk line.
Approved by unanimous vote of Council.
(f) Discussion by Council and staff continued with regards to possible projects
such as - more parking developed at Cook Park and street light installation
in various subdivisions without lights.
STATUS REPORT ON FUNDING FOR HIGHWAY 217/72nd AVE. INTERCHANGE
(a) City Administrator distributed memo with three alternative plans prepared
by State.
(t) Mayor asked about status of bypass. City AdmiaistraLor ,uggt-stad Council
request status report from CRAG and the State.
Council directed staff to prepare status request letter to be sent to CRAG
and the State.
PROPOSED SCHEDULE FOR GOALS & OBJECTIVES ADOPTION, PRIORITIZATION, ORGANIZATIONAL
ANALYSIS AND SHORT AND LONG RANGE CAPITAL AND RESOURCE PROGRAMMING
(a) Council determined to consider item at another study session.
5. STARK-OLSON ANNEXATION STATUS
(a) City Administrator reported he, Rick Daniels, Associate Planner and Don
Carlson, staff member from Boundary Review Commission, had met with
citizens on Summer Street and Summercrest Street Thursday evening to discuss
their concerns on annexation to the City.
Don Carlson of BRC stated the Olson-Stark Anni�:xation hearing would be
continued on August 25th and would probably be approved without taking in
the Summer Hill Park development.
(b) City Administrator reported people in the area were most corx.erned with
wanting to be in Tigard School District.
City Administrator recommended Council consider supporting their stand to
change school districts.
Discussion by Council and staff followed.
(c) Council concensus was to direct staff to prepare a resolution of support
to be forwarded to Beaverton School District, Tigard School District, IED
and the people who attended the meeting.
6. SEWER SERVICE CHARGES INCREASE
(a) City Administrator recommended Council consider an increase in monthly
sewer service charges to users outside City limits.
Discussion followed and Council directed Legal Counsel to investigate
legality of increasing service charges.
7. FROPOSED STREET RESURFACING SPECIFICATIONS
(a) City Administrator advised Council that staff will be requesting Council to
adopt specifications.
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3. FEDERAL REVENUE SHARING CONTINUATION - INFORMATION DISSEMINATION
(a) City Administrator reported it appeared federal revenue sharing would be
extended.
9. STATE/CITY MOBIL HOME INSPECTION - CONTRACT
(a) Building Official Ed Walden reported attending school in Salem with Building
Inspector Jim Brien and passing tests for mobil home inspections.
(b) City Administrator recommended Council's approval to authorize staff to
contract with State.
Discussion with Coundil and staff followed.
(c) Legal Counsel stated even though the contract did not provide a no fault
clause for the City - the contract was adequate. Council will consider
contract at next meeting.
10. PLAN REVIEW FOR FIRE SAFETY
(a) Building Official stated there is a duplication of work and fees charged
for checking all developers plans for fire safety by the City and the
Department :of Commerce.
Building Official recommended Council authorize staff to explore
the possibility of the City acquiring an exempt status, which would
eliminate the necessity for City developers to send copies of their
plans to Dept. of Commerce and the unnecessary additional fee charged.
Council concensus was to direct staff to pursue acquiring an exempt
status for the City.
11. FRFWING-GARRETT-BARNUM ANNEXATION STATUS
(a) City Administrator reviewed proposed annexation boundary and explained
that staff was unable to acquire adequate signatures for a triple
majority. City Administrator further explained it would probably be
necessary to submit application for three smaller triple majorities
for Council's approval to be forwarded to BRC.
Discussion followed with regards to remonstrance agreement signed by
Fred Barnum at the ti=ne of Barnum Park development. City Administrator
explained that the agreement had not been recorded th!:.refore was not on
present home owners title.
12. City Adminstrator reported hiring a new Public Works Director, Theron Martin
whose experience includes - Assistant City Engineer, Bellingham, 1961-1965 -
Director of Public Works, Beaverton, 1965-1973 and Director of Public Works,
Bellingham, 1973-1976.
13. Council expressed concern with regards to use of James Aiken's vacant lot and
adjacent building on the corner of 99W and Johnson. Council directed staff to
review conditional use permit and establish when the building is to be removed.
Staff to report back to Council.
PAGE 4 - BUDGET COMMITTEE/STUDY SESSION MINUTES - AUGUST 16, 1976
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14. Council expressed concern with regards to Utility Equipment Company's (Hunziker
Street) elevated utility vehicles being fully extended when in parking area.
Council further stated one extension had a sign on it and directed Legal Counsel
to clarify what consitutes a sign.
15. ADJOURNMENT 10:20 P.M.
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City Record6r'
ATTESTS:
/��Y� C•(� /�s%�+.-rte.•
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PAGE 5 -• BUDGET COMMITTEE/STUDY SESSION MINUTES - August 16, 1976
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FISCAL ASSIST.'%VC,: T11E:1-D:•Ei':S Oc' 1976
Tha R..v_nue Sharing cxt_nsion bill, which ,irnvidcs !j'-.C,5billion r.--r year for the 3 3/4 year period beginning next J-nuary
t 1, v-h.:n th-- pr_scnt pr^gran nxpircs, has b^en pissed avtr!ahehring-ly
1 by '_h R—Iur.e of R--pr;:s-::ntatives. T'Ms ups •.econpli s'lied after 'c-
fent3ng a mirab,:r .-f crippling amendments added in the full Governm_mt
Oper.;c•i�ns C~,mmittee by an 2xtrcmcly unsynpathctic C-mmittcc
9 Chit e ra
;.n. The .sura is new bc;fore the S.natc, :•:here prompt
favorablc action is expected.
alloc�ticn f:•r-hula far distribution cf funds
uncharged in the 11• usc-passed bill. T:) reduce fcx:_rzl strings;
the ?gill c:lininats+s the priority c.xp..nditur= c•atcgc•ries for which
1-�ci1 g^•vcrnmcnts hnvc fj�-on rzaquira,1 t,:. their revenue sh-tring
rllotmzmts. It also Oliminr.tes the restriction against using
r.2mmuc sharing tc pr-:vide lrcal matching funds for nth:?r rr.gr-ms.
T , zssure -ccount-ibility in the -bscnce -f f; :rally-i
critc:rir_, thO 11 .use :
nddod roquivmnts fes lnc�l purlicrti�n
of the plrnncd us,:s for rc vzn'uc sharing funds and f-r hearings
to permit the ex»rc:ssinn of lnetal Public concerns r.nd r,ugncstions.
F-,+rth;_r, explan-.ti-:ns ;gust hs rr.:vi_L6 tr :account for the cx»_nli-
turc c f funcs f. r uz�s 1�t:)cx tL,,n thnsc pr.:-viclad in t proposes: use
r:.pert submitted by rich l,�,cal gc.vern^cnt. (T' ;: use -lsc
3 strcngth med r_stricticros ag^.inst 'iecriminnti•�n in prc•grpms
funO,:d by rcvcmuc• sharing) .
ile the hu`:•lic :->rin; rcquir•.:ns nt is nn a:9'::c bur,: n t-
l--cal q-)v,-:rnn_nt, it als^ can 1-oc:imz if Wisnly uscd r:n
opp:rtunity to enc^urrg., public invn?.ven:nt in tho cxt• neiturc
�.f th.s•� funr'_s. a pr^cer'urc shows 1-cn1 novc•rnn.
-nt c�nc•:rn
f.,r public c,_ainicn while builainC supe^rt for furthcx •_xtonsicjn
f �f r:.v nue sharing bcyonC tho Scptanllor 30, 19;0 s:"irati^n data
prc.vid_:; in this bill. - I
R venue sharin;j is -n s•.ntiticn-mt progrsr..,
?ra?riations hill is nac:ensrry. r •rthcr, sine the .rministrstipn
is n strong suppat�;:r c,f th= r:;vc-muv shnrinT c.ncs:pt and
the original bill that I -Csprmsored, a vete seems unlikely. j
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POSSIBLE PROJECTS - PUBLIC WIORKS EMPLOYMENT ACT 1976
Construct Civic Center on City owned property. •Application to include demolition
and site preparation of Treatment Plant facilities. Proposed modular construction
would allow flexibility. Architectural services necessary to "flesh out" existing
plans and specifications. Ties in .,ith eventual Ash Street extension, Hill
Street to Hall extension and Burnham Street L.L.D. Would solve long range problem
for City at no taxpayer expense. Could rent space very minimally to other
governmental agencies.
2. 50% local match for Cook Park and Jack Park B.O.R. projects already approved.
3. Construct restrooms at Cook Park on new addition. Plans and specifications
are all done and could be submitted iuunediately.
4. Resurface all City streets for which this treatment is appropriate. `tight
not ue eligible because re-surfacing is primarily a maintenance activity.
5. Construct Commercial Street. Engineering work done and plans and specs could
be finished in time. Presents equity problem for other future L.I.D. 's.
6. Sewer Trunk Line - Scholls Ferry (Upper Bull Mountain Trunk) for area cum-ntly
under consideration for annexation (Meats, Stark, Sunamoto, et.al.) U.S.A.
states that they could accomplish engineering work within 30 days and are
interested in this application.
7. Continuation of Main Street beautification.
8. Others mentioned but probably not feasible due to lack of engineering,
plans, or ownership include:
Ash Street Bridge
Main Street Bridge Widening
Continuation of Inflow & Infiltration Program
Liberty Park
Greenway Construction
Engineering Triangulation Program
Undergrounding of Pacific Highway Lighting
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.":acted ov ,: the rresident's v •to, t:li:: '.)lll -„tC "J1 i3.•S .S5
billion in iu':-!: _ :.orks construction, court^r'.l-iicsJ. ,i to lnc.�l
governr,ents, a.' Waste ,rater trr.at-ant ic:ciJ.ity c::::_traction.
Since the t is rely cin a _.loz natio: of :n:it::z^s t'
actual fun:' -ill not _c avail.:;, �,; - '
1:. ,til an r•ror)z, tio:l..
encta r c -..:, : .on, C' ai,. =n of ta•:,
C Mitt::;., }lis ,,o;.iscc nrly :•ct?cn .an x:: , 1
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for this •-ap:;rc-:>riit:ion.
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