City Council Packet - 02/23/1976 `.. Rt+i,11t'r' 2:i, 1.9''!;, ;c �c' 1'.1t.
�>dLt'R JU,N ii;. HIGH SCHOOL.
_ 1_ECI'tiRF ROOM
AGENDAI
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ?TF !S
5. CONSENT AGENDA (All matters under this heading are considered to be routine
by the City Council and will be enacted in one motion in the
form listed below. There will be no separate discussion of these
items. If discussion is desired by any Council member or
member of the audience, that item will be removed from the
Consent Agenda and will be considered separately.)
(a) APPROVAL OF MINUTES - February 9, 1976, Regular Meeting
(b) Receive and file WRITTEN COMMUNICATIONS
Washington County re: DOR application dead,ij,,.,
Public Utility Commission
Copy of NPO #3 letter to Washington County Planning Commission
(c) APPROVAL OF EXPENDITURES AND INVESTMENTS: $14,242.04
(d) MONTHLY REPORTS - Receive and file
Administration Library
Building Planning
Finance Police
6. O.L.C.C. APPLICATIONS
Joseph Otto Balogh & Gregory Joe Balogh,
Sou therland Corporation, Kenji h Ma tsuali IM ri ,... :0'•5
McDonald Street, PS Application
Seven Seas Chinese & America-n Restaurant,
Restaurant, Restaurant Application
Safeway Stores Inc., 250 Tigard Shopping Plaza. Y-�.
Plaid Pantries, #24, 11006 SW Pacific Hi.ghwav,
Pizza Caboose, 11670 SW Pacific Highway, R Applicar.i.: r;
Sherwood Inn, 15700 SW Upper Boones Ferry Road - DA Application
Town Tavern, 12370 SW :Hain Street - RMA Applica+-i,n
�' (.a) Recommendation of Chief of Police.
i
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` %e }.\C,:Ul•i.`i.'iC)NS
No.
�+r ;i +:I't.. .i iF}: /i�...}(1 S.. I'•. .-. Z -.,h of
fp]icair+; �Za+ ct lic r rel marr;her 01
`l
. John Pattei:son - 13u+1
lion Hanson - Park B ,a(d
Mike O'Neal. - Park Poa'r. ?
Chuck Samuel - Park Bc.a cd
Sam Whi to - Park Bna rd
Harris Hanson - Planning Con4l:issi- a
Norman Hartman - Planning Commission.
Phil Edin - Site Development Plar & Design Review .Board
g James Mann - Site Development Pian & Design Revi.ev� Board
Pam Cook - Tigard Citizens & Police Council
Barbara Goodin - Tigard Citizen& and Police Council
Bill Hill - Tigard Citizens & Police Council
Allan Popp - Tigard Citizens & Police Council
Sister Mary Isidora - Tigard Citizens & Police Council
s Arthur Haas - Tigard Citizens & Police Council
Carl Pykonen - Tigard Citizens & Police Council
Rev. Clark Enz - Tigard Citizens & Police Council
Arthur Biederman - Tigard Citizens & Police Council
8. RESOLUTION No. 76- A RESOLUTION OF THE TIGARD CITY COUNCI). MAKING AAI
l
APPOINTMENT TO THE PARK BOARD.
(a) Recommendation of Selection Committee.
9. RESOLUTION No. 76-T^ A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO WAIVE
FEES PURSUANT TO CHAPTER 17 AND CHAPTER 13, TIGARD
MUNICIPAL CODE, FOR CERTAIN NON-PROFIT CIVIC ORGANIZATIONS.
(a) Recommendation of City Administrator.
10. PUBLIC HEARING (commencing at 8:00 P.M.)
(a) Hearing to discuss Tigardrs cocmnunity needs as a basis for applying
for monies under the Department of Housing and Urban Development Block
Grant Program.
(1) Public Hearing Opaned
(2) Opening Remarks - Planning Staff'
(3) Public Coamnent h Input
(4) Hearing Closed
(5) Discussion by Council
11. RESOLUTION No. 76- A RESOLUTION OF THE TIGARD C:' i \'71. A'!
THE DIRECTOR OF FINANCE T J IN 5 r'.S': ::1.1': 1'
LOCAL GOVERNMENT INVES rXENT
(a) Recornmendation of City Administrator.
4 1.2. AUTHORIZATION TO REFUND 'PARTIAL BUILDING PERMIT FEE (See a trached mem."I
(a) Recommendation of Building Official.
PAGE 2 - COUNCIL AGENDA - FEBRUARY 23, 1976
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13. R SQLU'1.'1ON No. 7L•- � A itEsot.U'Lim, Gi' THE: `('iC;-:Ei.Li x:1'1 :: 1k�iVCIL A�:C:EE''P.iN(3 ''i FIE
P(1S1.TC SANITARY 51'4]1"R 11i1:'R(rilE6I1,^;1 CONSI`RIICTED WITHIN
5.W, MIiRUOCK S'LItEE'I' LOCAL i!`1YKUVi'tiL;•:'i DLS'fRtC'f
ANJ
�- AUTHORIZINP RELEASE OF T14E MA1N1ENA*1'.( E POND THEREFOR.
(a) Recommendation Of City Administrator.
14. GRAVITY SANITARY SEWER I'NFILTRATlON/INFLOW CONTROL - Adopt. Specifications d•
Authorize call for bids.
(a) Recommendation of City Admipiatratpr.
15, NPO 03 COMMUNICATION TO COUNC. L a Regarding NPO #3 Plan
(a) Presentation by Planning Dixectgr,
16. ORDINANCE No, 76,rwwpo" AN ORDINANCE RATIFYING, CONFIRMING AND RECORDING CHANGE
IN THE DOUNI 190 OF THE CITY OF TIGARD BY THE BOUNDARY
COMMISSION, ORDER No. 880, INVOLVING LANDS OF Glenn
BartnJ4, 4.W. Nprth Dakota Street, Township 1 South, Range
1 WRstj WtIlematte Nertdian, WASHINGTON COUNTY, OREGON,
R;¢04DI�Q ZFP90TIVA DATED AND DECLARING AN EMERGENCY.
(a) Recommendation of City Administrator,
17, ORDINANCE No. 76* AN ORDINANCE PROVIPI.NG FOR PARKING RESTRUCTIONS IN AREAS
��''� DESIGNATED AS "LOADING ZONES" ON THE PUBLIC STREETS Ot
THE (CITY OF TIGARD; PRESCRIBING AN EFFECTIVE DATE.
(a) Recommendation of City Admintstr$tor.
18. ORDINANCE No. 76- AN ORDINANCE AY:$NDING TITLE 15 OF THE TIGARD MUNICIPAL
CODE, 41,ATING TO STREET OPENING PERMIT SECURITY
REQUIREMUNTS.
(3) Recomwnd$tiop of City Admin$strator,
19. ORDINANCE No. 76+ AN ORDINANCE AMENDING snn.ON 2.03.011 OF CHAPTER 2,0?, -
'T w PLANNING COMMISSION - OF THE TIGARD MUNICIPAL CODE !iY
REINSTXTING PROVISIONS FOR NONRESIDENT APPO1N1M1-;NTS
TO THE PLANNING COMMISSION; PRESCRIBING AN EFFEC'rIVf.
DATE AND DECLARING AN EMERGENCY.
(a) Recommendation of City Adminta trator.
20. DISCUSSION . Waahingtgn Coupty ;equest relating to C.R.A.C. Flan aclopt:l.'n.
(a) Recommendation of Planning Rirector,
21. REPORT ON CITY APPRAXS4L
(a) Recommendation of City Administrator.
22. OTHER
23. ADJOURNMENT
PAGE 3 - COUNCIL AOENP4 11WARY ;3, 1?76
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TIGAR. D 1CITY C 0 U N C 1 i,
REGULAR MEETING FEBRUARY 23, 1976, 7:30 P.M.
1. ROLL CALL: ProseA t: President Uf Council John E. Cook; Councilmen Robert C.
Moore, Alan W. Mickelson, Ralph C. Barkhurst; R. B. Ada:ris, Chief
of Police; J. D. Bailey, Legal Counsel; Richard C. Bolen,
Planning Director; Rus§el Austin, Building official; Bruc(- P.
Clark, City Administrator; Doris Hart,i , City Recorder.
2. CALL, TO AUDIENCE FOR THOSE DESIRING TO SPEAK ON NON.AGENDA ITEMS
(a) No one desired to speak.
3. APPROVAL OF MINUTES, Regular meeting February 9, 1976
(a) Motion to approvei Councilman Moore, seconded by Councilman
Mickelaon.
Approved by un$nimous vote of Council present.
4. WRITTEN COMMUNICATIONS
Washington County res BOR application deadlines
Public Utili Fy Cgm(ninston
Copy of NPO #3 lettev',to Washington County Planning Commission
(a) Nption tq receive and filet Councilman Moore, seconded by
Cquneilmgn Mickelaon,
Rppxoved by unanimous vote of Council present.
5. APPROVAL IOF EXPENDITURES AND INVES17JENTS: 14,242.64
(a) Motion to approves Councilman Moore, seconded by Couricila.an
Mickelson.
Approved by unanimous vote of Council present.
6. MONTHLY REPORTS
Adminip tra tion Library
Building Planning
Finance Police
(a) Motion to receive and file{ Councilman Moore, seconded by Councliman
Mickelson.
Approved by unanimous vote of Council present.
j 7. APPLiCA'fIQNS
Joseph Otto Balpgjt & Gregory Joe Balogh, L•'e.:urie, J.2:;Sd SW Nai n, ktiib Al?ll i i a i_lon
Southerlan,d Corporation, Kenji & Matsumi ;`tori, 7-EI_evea St-ore, i.05.70 Stl
McDonald Street-, PS Application
Seven Seas Chinese & American Restaurant, 200 Tigard Plaza, I'cii n:c rl) Lee'a
Restaurant, Restaurant Application
Safeway Stores Inc., 250 Tigard Shopping; Plaza, PS Api)llce.tiorn
Plaid Pantries, 4x24, 11006 SW Pacific Highway, PS Application
Pizza Cabaose, 1.1670 §W Pacific Highway, R Application
Sherwood In{l, 157Q0 Ski Upper Boones Ferry Road , DA Appl ica tion
Town Tavern, 12370 SW Main Street - RMB Application
(a) Chief of Police requested the Seven Seas Chinese: & American
Restaurant applicatign be set aside for the next. meeting and
also >rplµested the Key West Restaurant & Lounge, 11445 S.W. Pacific
Highw1y� be added to the list. The Chief then stated that the
rgmaining seven opplicatigns, plus Key West, had been investigated
and were rppommpuded for approval.
(b) Motion to forward applicgtigns to O.L.C.C., with the exception
of Seyon $pas and with thic addition of. Key West, without, objection:
Councilman Moore, seconded by Councilman Barkhurst.
Discupaion followed and the Chief of Police explained the:
breakdown in the summary of information the Council had requested.
Approved by unantmous vote of Council present.
S. RESOLUTIONS No, 76-13 tbrough 76"30 EXPRESSING APPRECIATION OF THE CITY OF
IfIQARD 705—WE FOLLOWING NAMED PERSONS FOR PUBLIC SERVICE
AS A MEMBER OF VARIOUS BOARDS, COMMLSSIONS AND
COMMITTEES;
John Patterson - Budget Committee
Don Hanson - Park Board
Mike O?Neal - Park Board
Chuck Samuel - Park Board
Sam White - Park Board
Harris Hanson - Planning, Commission
Norman Harman - Planning Commission
Phil Edin Site Development Plan & Duaiga Re.% i.ew
James Mann >r Site Development Plan 6 De-sign I (.-vicw Board
Pam Cook 'Tigard Citizens & Pol is«, Coortc i l
Barbara Goodin - Tigard Citizens t�- Pulice (:nt,tliil.
Bill Hill - Tigard Citizens t P"A icr: Council
Allan Popp * Tigard Citizens Police Council
Sister Mary Isidora - Tigard Citizens & Peirce Council
Arthur Haas - Tigard Citizens & Police Council.
arl Pykonen + Tigard Citizens X1 Police Council
ev, Clark Enz - Tigard Citizens & Police Council
Arthur Biederman - Tigard Citizens & Police Council
(a) Mq tio4 to adopt! Councilman Barkhurst, seconded by Councilmen
Moore, -
Approyod 4y gnpnimous vote of Council present.
PACE 2 - COUNCIL 111 NVTES w FEEAUAbtY 23, 1976
9. RESOLl1TION No. 76-31 A RESOLUTION OF THE TIGARD CITY COUNCIL N".KING AN
APPOINTMF.N'T TO THL; Pili\K POtiRD.
(g) The reconunendation of Selection CoC.Linn?., to fill thu unexpired
term of Don Hanson, was Phil Hirl, term oxr:ir.ing .12/31./7().
City Administrator pointed out there is still one eti:i.;,r.:in;; vacancy
on the Park Board.
(b) Motion to adopt: Councilman Moore, seconded by Cuur!ci1[[tan
Mibkelson.
Approved by unaniMRus vote of Council present.
10. RESOLUTION No. 76-32 A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR
TO WAIVE FEES PURSUANT TO CHAPTER 17 AND CHAPTER
18, TIGARID MUNICIPAL CODE, FOR CERTAIN NUN-PROFIT
CIVIC ORGANIZATIONS.
(a) City Administrator recommended approval of Council.
(b) Motion to adopt: Councilman Barkhurst, seconded by Councilman
Mickelson.
Approved by unanimous vote of Council present.
11. RESOLUTION No. 76-33 A RESOLUTION OF THE TIGARD CITY COUNCIL AUTHORIZING THE
DIRECTOR OF FINANCE TO INVLST CITY FUNDS IN THE LOCA1,
GOVERNMENT INVESTMENT POOL.
(a) City Administrator recommended approval and stated that it would
be to the city's benefit to have the ability to also invest funds
in the Local Government Investment Pool because of the advantages
of flexibility and the possibility of improved interest earnings.
(b) Motion to adopt: Councilman Mickelson, seconded by Councilman
Barkhurst.
Discussion followed & Council requested they be :uade aware of
what amounts were being invested. The Director of FinaTICQ pointed
out Council would be kept informed on the monthly Financial
Statement Report.
Approved by unanimous vote of. Council present.
12. AUTHORIZATION TO REFUND PARTIAL BUILDING PERMIT FEE
(a) Building Official stated the facts on an overcharge: on Perrrti.t.
#0659 and recommended a refund of $338.50.
(b) Motion to authorize refund of overcharge on building permit fee:
Councilman Moore, seconded by Councilman Barkhurst.
Approved by unanimous vote of Council present.
13. RESOLUTION No. 76-34 A RESOLUTION OF THE TIGARD CITY COUNCIL ACCEPTING THE
PAGE 3 - COUNCIL MINUTES - F$BRUARY 23, 1976
PUBLIC SANITARY SEIVER IMPROVEMENTS CONS TKUCTED WI.'1 HiN
i S.W. 1-[UI..=CK STL:FET 1,OCAL :Ir9PROu'F.hEN,r 1F.STRICT v,D
�...
AL'•'PHORIZI.NC RELF.ASF? OF THE [dr1IN"fi:it:lNf;F. 130ND ?'ciERE;•'OR.
(a) City Administrator recommended approval.
(b) Motion to adopt: Councilman BarkhursL, seconded i,y COUTWilrttan
Mickelson.
Approved by unanimous vote of Council present.
14. GRAVITY SANITARY SEWER INFILTRATION/INFLOW CONTROL
(a) City Administrator recommended Council adopt specifications and
authorize call for bids. fie suggested that bids be open at
City Hall, Friday, March 19, 1976 at 3 P.M. He stated staff
would review and make recommendation at March 22nd Council meeting.
4b) Motion to adopt specifications and authorize call for bids to be opened
at City Hall, Friday, March 19, 1976 at 3 P.M.: Councilman Moore,
seconded by Councilman Mickelson.
Approved by unanimous vote of Council present.
15. PUBLIC HEARING 8:05 P.M.
(a) Hearing to discuss Tigard's community needs as a basis for applying
for monies under the Department of Housing and Urban Development
Block Grant Program.
(1) Public Hearing Opened
(2) Opening Remarks
City Administrator briefly outlined the process leading to
establishment -of priorities and the contents of the application.
(3) Public Comment and Input
None
(4) Hearing Closed
(5) Discussion by Council
(b) Motion to authorize staff to re-subaiit application: Counci.lc,ail
seconded by Councilman Mickelson.
Approved by unanimous vote of Council present.
16. NPO #3 COMMUNICATION TO COUNCIL - Regarding NPO #3 Plan
(a) Due to an error, the Council did not receive copies of the minutes
of the NPO #3 meeting. Council requested copies of the mi.nute.s be
mailed to them and that staff reschedule matter for March 1st study
session.
#y PAGE 4 - COUNCIL MINUTES - FEBRUARY 23, 1976
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(b) Notion to sc.t aside and reschcdul e for next study s essio!e:
r CouncitnialL Moore, seconded by C0:111c:Il.rnan Mlc.ketson.
Approved by unanimo:is vc;te: c.£ C< !+n..cil. �resarct.
f
(c) Planning Director. called Counc:iire; attention.
to the, County Planning Curmnissi.0n, rC0!n f)iC k
of NPO #3. He. stated 3 that the letter was w'ri CC.en. hopes.
receiving some kind of a response fr.•oia the Co,_nr. , P-Janring C:oTnuss:int;
as to procedural means of having the NPOs considered in the
County Planning process.
i
17. ORDINANCE No. 76-9 AN ORDINANCE RATIFYING, CONFIiRMINIG AND RFCORDING
a
CHANGE IN THE BOUNDARIES OF THE C1'11Y. OI, TIGARD BY "IHR
i BOUNDARY COMMISSION, ORDER No. 880, INVOLVING La:\DS
OF GLENN BARTNIK, S.W. NORTH DAKOTA S•TREF.r, TOWNSHIP
1 SOUTH, RANGE 1 WEST, WILLAMETTE MERIDIAN, WASHINGTON
COUNTY, OREGON, RECORDING EFFECTIVE DATE, AND DECLARING
AN EMERGENCY.
(a) City Administrator recommended approval.
(b) Motion to adopt: Councilman Moore, seconded by Councilman
1 Mickelson.
i Approved by unanimous vote of Council present.
18. ORDINANCE No. 76-10 AN ORDINANCE PROVIDING FOR PARKING RESTRICTIONS IN
AREAS DESIGNATED AS "LOADING ZONES" ON THE PUBLIC
STREETS OF THE CITY OF TIGARD, PRESCRIBING AN
EFFECTIVE DATE.
(a) City Administrator recommended approval of
authorization to create
a loading zone by designating a specific location to he utilized
from 8sOO A.M. to 12 noon for loading purposes r,nly. lie also
pointed out that it was an effort to curtail congestiuti on
Main Street.
(b) Motion to adopt: Councl L-nan Mickult::n,
Moore.
Discussion followed and Councilman Ml k.els':n qur.::;C i ur e:i tl:, tar,rc!ln'a
in the ordinance and pointed out there might `,e a need t,,
commercial vehicle". Chief of Police ;&-int.•.: icaCic c,
of "commercial vehicle" could be covered ire Q:api:e;- 10 c' Lh,.
Code. Legal Counsel to check into matter zurtht7.r and r;:p.,rt .;a..'k.
to Council.
Approved by unanimous vote of Council present.
19. ORDINANCE No. 76-11 AN ORDINANCE AMENDING TITLE 15 OF THE TIGARD MFNTCIP,AL
CODE, RELATING TO STREET OPENING i'FRM._'I' SL•'Gt'!;I'I']
REQUIREMENTS.
(a) City Administrator recommended approval of Council and stated that
the amendment to existing ordinance made two pertinent chaztges;
1) an inczeese in a security bond from $1,000 to $5,000; and 2)
language � clarification to state that permit is required only for
PAGE 5 - COUNCIL MINUTES - FEBRUARY 23, 1976
f a;ork within chc; pni,lic xi�Yrt-Oc^� ay,
(b) Motion to adopt: Counf--il.man Noo+- ,ccnci ;: s3;- Goo:,• .l;c�� Ba.-k:n:rs +_.
Approvers by unanimous vote or Council pw:.ear.l.
20. ORDINANCE No. 76,12 AN ORDINANCE AMENDING SECrI.-O:v _,u.�,0 a. OF CFiAY'1'r.:.
2.03 - PLANNING COMMISSION - OF THP TIG::Rt) FUINICIPAL
CODE BY REINSTATING PROVISIONS FOR NONRE'SIUENT APP01NTMENTS
TO THE PLANNING COMMISSION; :PRE:C.R.iBING AN E r'FECTIVE DATE
AND DECLARING AN EMERGENCY.
(a) City Administrator recommended approval of Council. and explained,
that due to an oversight, when the Ordinance had been amended in
1973 the section dealing with nonresident appointments had been
eliminated and that Ordinance No. 76-12 would merely reinstate ,.h;
provision for 2 nonresident appointments.
(b) Motion to adopt: Councilman Mickelson, seconded by Councilman
Barkhurst.
Discussion followed & Councilman Moore pointed out that the wording
should be changed from "shall be" to "may be".
Motion to amend Ordinance No. 76-12, section 2.08.011 to read
not more than two of whom may be nonresidents of the city:
Councilman Moore, seconded by Councilman Barkhurst.
Amendment was approved by unanimous vote of Council present.
The Ordinance,vas amended, was approved by unanimous vote of Council
present.
21. DISCUSSION - Washington County Request Relating to C,R.A.G. Plan Adoption:
(a) Planning Director aeferred to letter received from Larry Frazier,
AIP, Director, Washington County and explained the concern of the
cities of Washington County that, in coming, into compliancy v! th ;RAr,,
by sometime in March, there was a chance nt' maklne, a number a( t)u:j lartd
use decisions. He recommended rather than hold up, dicc adoption ci
CRAG'S plan, the City of Tigard request that identified disats: ie:n
areas not be resolved at this time but be considered witty tht! lard
use planning process being required by LcDC.
(b) Motion to have staf.f respond to the Washingi.nee (`:; onLv Pl.anrtii)g Cc tt:i >sion
stating that a request that identi:ied discus .on ars-as not f,c Cr s.1.vr•d
at this time and ask that appropriate studies b , made b,,for.e Tatd.;,-
any decisions on the areas in question: Cou;,cilman Mcore, seconded by
Councilman Mickelson.
Motion passed by unanimous vote of Council present.
C ,
22. REPORT ON CITY APPRAISAL
(a) City Administrator reported he had met with Mr. Keys in reference to
the. appraisal of City property and equipment. lie stated Mr. Keys was
interested in doing the work and would submit a proposal to be
reviewed by staff and Council as soon as possible.
PAGE 6 - COUNCIL MINUTES -r FEBRUARY 23, 1976
23. OTHER
(a) City Administrator reported he had i:ece.iv,-!d t !.;;Leer frorR Bob SavL24
of the Tigard Water District. Mr. Sart-:c sL.atc.d !:- th;rt_ is a p.oposed
subdivision of 200 dwelling units in Durha"1 and tn;=r.;_ � ar rlZ Si;ut.c, ,as
to whether Lake Grove Water District or '1'i.gard YJater lli.strict should
supply the water. Mr. Santee requested that a letter to the .Boundary
Review Commission be sent in support of the Tigard Water District.
Discussion followed and Council concurred that a letter be written
in support of the Tigard Water District with copies to the Tigard
Water District, Lake Grove Water District and City of Durham.
(b) City Administrator suggested Council review the list of street
improvements and also take a look at the streets so they can be
discussed at the budget meeting Thursday evening.
(c) City Administrator requested that Council bring the City limits
identification location proposal with them to the next study session.
(d) Council requested staff to send a letter to the Town & Country
Days Committee asking for a progress report to be given at next
study session.
(e) Due to a move from the City of Tigard, Councilman Barkhurst
submitted a letter of resignation from the City Council effective
March 9, 1976.
City Administrator suggested discussion of replacement for Barkhurst
position to take place at next study session.
Council requested Legal Counsel to research procedure to be taken
in filling unexpired term of Councilman Barkhurst.
24. Council recessed at 9:20 P.M. and went into executive session at 9:30 P.M.
under the provisions of O.R.S. 192.660.2 subsection 4 to discuss labor
negotiations.
City Administrator synopsized TPOA and AFSCME counter-proposxl.s pre,;:<•nte(1 :.n
recent meetings. Council wished to review proposals and requested anct.her
executive session be set for. Friday, 7:00 A.M., February 27, 1976 at
Chalet Restaurant.
Meetipg adjourned 9:45 P.M.
�1�s�
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City Reco der "
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ATTEST:
dent of Council
PAGE 7 - COUNCIL MINUTES - FEBRUARY 23, 1976
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BILLS PAYABLE
February 23, 1976
GENERAL FUND - U.S. NATIONAL BANK
Check No.
18495 U. S. Postmaster - Postage Machine
18496 Richard Bolen - Mileage & Subsistence Expense (l8) $ 423.00
18497 John Laws - Mileage (14) 26.25
18498 Petty Cash - Misc. Office Supplies & Subsistence (10) 18.00 (14) 10.80
(12) 16.07 (13) 4.40 (14) 10.65 (18) 1.92 (19) 5.00 (20) 3.35
18499 Campbell Weiss - Magic Marker 59.39
(14) 8.82
18500 Cascade Microfilm - Negatives & Offset Impressions (1 2.00
18501 Marine Lumer Co. - Misc. Lumber Supplies 7. 72.00
18502 Multnomah County - Misc. Office Supplies (10) 17.16 (11) 1.15 (17.3) 10.80
(12) 5.70 (13) 3.17 (14) 8 .59 (18) 207.43 (19) 1.07 321.27
18503 Xerox - Equipment Rental (10) 57.18 (11) 6.99 (12) 43.58 (13) 3.32
(14) 138.98 (19) 11.48
18504 Western Life Insurance Co. - Police Insurance 267.53
(
18505 Columbia Maintenance - Janitor Service 18) 1.80
(1
18506 Depart (18)Department of Commerce - Building Permit Surcharge 23 221.00
18507 Girod s - Misc. Office Supplies (18) 220.57
18538 Doug's Auto Parts - Misc. Auto Supplies 53.00
18539 General Telephone - Utilities (18) 301.08 (20) 32.43 (19) 5.34
18540 Georgia Pacific - Used Pipe 333.51
18541 J. K. Gill - Misc. Plan Supplies (17.3) 20.00
18542 Maryatt - Laundry (14) 17.78
18543 P.G.E. - Utilities (18) 473.05 (20) 36.97 (20) 20.36
18544 Rentex - Laundry 510.02
18545 Pitney Bowes - Postage Machine (18) 13.40
18546 Anthony Pelay - Judge (18) 110.00
18547 Otto Sorg - Library Rent (11) 432.00
18548 Pargas - Propane (18) 2.50
18549 Don Thomas Petroleum - Super Shell (12) 17.11 (13) 15.57 (19) 10.98(13) 75.50
18550 Times Publication - Notice of Public Hearings (10) 14.10 (14) 29.75 43.66
18553 U. S. Bank - Payroll Witbholding 43.85
(613) 2,231.40
18554 League of Oregon Cities - Salary Continuation (11) 4.89
18555 League6of2Oregon2Cities14)Kaiser (11) 43.3397(12)63.2660 202.08
32. 2
18556 League 6of6Oregon Cities `lInsurance (10)31.65•(11)6155)(12)8 978.33
1.10
(13) 1.65 (14) 1.65 (16) 10.45 (16.3) .55 (18) .55
18557 League of Oregon Cities - Blue Cross (10) 178.72 (12) 63.14 18.15
(16) 484.79 (18) 60.00 (616A) 12.56
799.21
Total $7,553.32
SEWER FUND - U.S. NATIONAL BANK
Check No.
18495 U. S. Postmaster - Postage Meer
18551 Division of Continuing Education - Reg. Fee APWA Inspector Trainin (2071) 577.00
18554 League of Oregon Cities - Salary Continuation g( ) 50.00
18555 League of Oregon Cities - Kaiser (105) 23.79
18556 League of Oregon Cities - Insurance (103) 91.75
{ 557 League of Oregon Cities - Blue Cross (106) 1.92
..46 First National Bank - Sinking Fund (103) 79.94
(541) 356.94
Total $1,181.34
Bills Payable
February 23, 1976
Page 2
NCROFT ASSESSMENT FUND - U.S. NATIONAL BANK
_eck No.
3663 U. S. Bank - Coupons (11) $ 719.40
3665 First National Bank - Coupons (11) 468.75
3666 U. S. Bank - Coupons (11) 405.00
3673 U. S. Bank - Coupons (11) 90.00
Total $1,683.15
STATE TAX STREET FUND - U.S. NATIONAL BANK
Check No.
18501 Marine Lumber Co. - Misc. Lumber Supplies (220) $ 2.34
3670 Valley Communications - Radio Maintenance Agreement (291) 24.50
18543 P.G.E. - Utilities (260) 111.87
18548 Pargas - Propane (210) 99.75 (240) 15.00 114.75
18549 Don Thomas Petroleum - Super Shell (210) 35.48
3693 Portland Road & Driveway - Cold Mix (220) 36.60
18553 U. S. Bank - Payroll Withholding (613) 492.00
18554 League of Oregon Cities - Salary Continuation (105) 23.79
18555 League of Oregon Cities - Kaiser (103) 91.74 (616B) 8.26 100.00
18556 League of Oregon Cities - Insurance (106) 1.93
18557 League of Oregon Cities - Blue Cross (103) 79.94 (616A) 8.14 88.08
Total $1,031.34
FEDERAL REVENUE SHARING FUND - U.S. NATIONAL BANK
Check No.
18498 Petty Cash - Misc. Office Supplies & Subsistence (15) 10.95
(16) 3.00 (21) 4.25 $ 18.20
18501 Marine Lumber Co. - Misc. lumber Supplies 57.15
18502 Multnomah County - Misc. Office Supplies (15) 4.77 (16) 197.80
(21) 11.12 213.69
18503 Xerox - Equipment Rental (15) .35 (16) 1.13 (21) 1.2.82 14.30
18505 Columbia Maintenance - Janitor Service (15) 7.8.00 (16) 48.00 76.00
3664 Donald Rea - Rape Investigation Seminar (16) 43.75
3667 Gary Landis - Clothing Allowartce (16) 100.00
3668 Roger Thomssen - Recording (21) 3.00
3670 Valley Communications - Radio Maintenance Agreement (16) 149.00
3671 Western Office Products - Repair & Maint. Equip. (21) 45.00
18539 General Telephone - Utilities (15) 23.20 (16) 445.36 468.56
18543 P.G.E. - Utilities (16) 47.87
18544 Rentex - Laundry (15) 6.50 (16) 7.10 13.60
18548 Pargas - Propane (16) 165.13
18549 Don Thomas Petroleum - Super Shell (16) 399.90
3686 Mr. C's Photo Factory - Film & Processing (16) 5.71
3687 Canyon, Chrysler, Plymouth - Rear View Mirror (16) 8.60
3688 R. B. Adams - Subsistence (16) 27.00
3689 Goodyear Stores - Align & Shocks (16) 37.78
3690 Miller's Automotive - Misc. Auto Repair & Parts (16) 30.35
3691 National Geographic - Subscription (15) 4.85
3692 Peter's Office Supply - File Cabinets (16) 58.50
3694 Warren Smith - Coffee, Etc. for Juvenile Problems Workshop (16) 30.00
553 U. S. Bank - Payroll Withholding (613) 332.80
.,554 League of Oregon Cities - Salary Continuation (15) 7.09 (21) 17.29 24.38
18556 League of Oregon Cities - Insurance (15) .55 (21)` 1.10 1.65
18557 League of Oregon Cities - Blue Cross (15) 52.44 (21) 126.28 178.72
18547 Otto Sorg - Rent (15) 238.00
BILLS PAYABLE - $14.242.64 Total $2,793.49
s
February 18, 1976
MEMORANDUM
To: City Council
From: City Administrator Ycsl .
Subject: Status Report - February, 1976
The following items are scheduled for discussion/consideration at an upcoming
Council meeting.
1. Loading Zone - Burnham Street: Staff is proposing that the City's traffic
ordinances be amended to include the provision for a loading zone and in the
same ordinance establish the first such zone on the Green Valley Tavern side
of Burnham Street with loading zone hours to be from 8 a.m. to 12 noon, after
that time vehicles would be able to park in that area. This has been discussed
with the owner and meets with the -delivery schedules to the tavern. In
addition, staff will be signing, in accordance with the state law, a no parking
area between the intersection of Main and Burnham and said loading zone.
Now that the Post Office has moved to its new location, it is possible to
implement this action designed to reduce traffic congestion and conflict
at this intersection.
2. Hunziker Street Railroad Crossing P.U.C. Decision: City received on February
12th:a copy of Public Utility Commissioner's Order No. 76-093 which denies
the City's application for rehearing or reconsideration regarding this matter.
In discussing this matter with the Attorney, it appears the City has the follow-
ing three options:
A. To not relocate the signals.
B. To relocate the signals at City cost.
C. .To challenge thd-.,order through the court process.
You will also recall that we had previously discussed the possibility of
eventual court action if a rehearing were not granted by the Commissioner.
This matter needs discussion by 'the Council with staff in order that the
matter may be brought to some conclusion. Staff will have a recommendation
-for Co....cil at Monday night's meeting.
The following are salient points relating to each of the above actions:
A. The cost of relocation of railroad facilities have been ruled by the
courts to be non-assessable to the property owners participating in
a street L.I.D.. Hence, this cost can not be laid against the property
owners.
B. If the signals were to be left where they are, there would always be
present more hazard than would exist if the signals were relocated
behind the curbs. This hazard and its resulting liability, need
serious consideration by the Council if this course of action were
to be taken. Council should be aware we have placed standard steel
barriers on either approach to the signals where they protrude inside
the curb line as a safety measure.
{ February 18, 1976
Status Report to Council
Page 2
C. The Attorney could probably advise best as to our chances for success
in a court action. One drawback is apparent in that until all of the
conflicts, such as with P.G.E., the land condemnations and the railroad
matter are finally resolved, the project cannot be finaled.
3. Sewer Inflow and Infiltration Contract: As noted briefly in previous
status reports, the City is required under DEQ regulations to institute an
ongoing program for the elimination of inflow and infiltration into the
sewer lines in order that pipe capacities not be exceeded by needlessly
carrying ground water nor treating same at the new Durham Plant. The
method of accomplishing this consists of televising sewer lines to ascertain
locations of inflow or infiltration. Upon locating such areas, a grouting
machine is run down the line and the pipe is sealed from the inside. This
work is fairly expensive but is quite effective. Almost a year ago, staff
prepared and submitted a proposed program whereby in a period of approximately
five years all of the City's older lines would be subject to this investigative
and remedial process. To date, we are in compliance with that program, as
certified by a letter from DEQ received last month. It is necessary now,
for the City to award a contract for accomplishing these actions and staff
has for some time been preparing proposed specifications for this work, which
appear on your agenda for Monday evening. The Sewer Fund has a budgeted
amount of $40,000 this fiscal year to accomplish the work. The specifications
provide for a unit price bid for televising and for grouting so that we can
carry the project as far as our dollars will allow us. The specifications
have been reviewed by the Attorney as to form and it is recommended that
Council adopt the specifications and authorize the advertising for bids as
well as set the bid opening date.
4. State Investment Pool: Approximately a year ago staff advised the Council
of the availability of the State Investment Pool and at that time recommended
that the City not participate in that pool until such time as a track record
could be established. Also at that time the City was earning as much or more
through our own investment management primarily for the reason that the pool
deducts up to one percent of the interest earned for their services. In
recent months, the interest rates available to the City have reached the
area of 4�% and 5% and the State Investment Pool has been able to do better
than that for various reasons. It would appear that at this time, it would be
-advisable to authorize staff to utilize the State Investment Pool for the reasons
_;:that::--it':: is felt that our net proceeds will be no worse even with the one
percent charge and for the further reason that money can be both deposited and
withdrawn with short notice. This flexibility has become increasingly
important as we deal with thinner and thinner margins in the various funds.
We have prepared a resolution for consideration by Council which would
authorize City funds to be placed in the State Investment Pool. Council
should be aware that there is a potential for some concern by the local
banks whom we have traditionally dealt with in purchasing certificates of
deposit.
5. Appraisal of City Property And Equipment: In accordance with Council directive;
at the last meeting at which this matter was discussed, I have been in contact
with the City Manager of Hillsboro. He has advised me that they are having
an appraisal done by an individual who has good qualifications to do this type
of work and that the price is somewhat lower than the proposal made by Tait
Appraisers. As noted in that meeting, the individual is retired and cannot
earn too much in a year without it affecting his retirement benefits. For
February 18, 1976
Status Report to Council
Page 3
y
this reason he has spread the payment from Hillsboro for his Services over this
year and the next two fiscal years. It is my intention to discuss this matter
with the individual directly prior to Monday night's meeting so that I may
bring you his response to our interest.
6. Street Overlay Needs: Attached to this status report you will find a memo
from John Hagman regarding a recommended priority list for the street overlay
program coupled with a prioritized list of streets needing attention in
this matter. As you are aware, we are unable to do any overlay this year.
The result of this will be the need to provide more funds than normal for
street patching work this next summer. While we can certainly go one year
without performing overlay work on our streets, it is not advisable to
do so year after year inasmuch as the overlay is a preventative maintenance
measure and precludes more expensive costs at a later date for complete street
construction. It is requested that the Council view the streets listed on
the priority list so that they will have some familiarity with the condition
of these streets and draw their own conclusions as to the need for overlay
monies in the next fiscal year. This matter should be discussed at some
further length during a study session or with the Budget Committee during
budget process.
7. City Limits Identification Proposal: Also attached to this memo, please,
you will find a second memorandum from John Hagman proposing a method of
identifying city limits on roads throughout the entire periphery of the
City. From the memo, you will see the cost in dollars is rather negligable,
but that the cost in manpower would be fairly substantial and when added
to the other needs already existing for painting, extended park maintenance
with Jack Park and the greenway park ir. Englewood added to our list of
responsibilities this year; and other programs which are of an on-going
nature. Exhibits C & D referred to in the memo are not included due to their
size and volume, but they will be available at the next study session for
discussion. It is not proposed that this item be considered at the
upcoming regular council meeting.
8. B.O.R. Applications: City has received notice of invitation to submit
applications for B.O.R. funding. A preliminary application must be filed,
if we are interested, by March 17th. I would like to discuss this matter
with the Council at an upcoming study session, preferrably at the end of this
month. The ability to fund a local share is seriously questionable without
the passage of a tax base or other general fund source of revenue. There
are several items which could be submitted for consideration. Some of
which include fencing for Jack Park which had to be deleted from the last
grant due to cost; additional funds to the previously submitted request,
for improvement work to the newly acquired addition to Cook Park; acquisition
of greenway; further development of Jack Park greenway; acquisition of the
O'Mara property; etc.
9. Durham Road Pathway: In response to Council request, the following information
on the pathway required to be constructed along Durham Road from Pacific
Highway to the existing pathway is submitted. The proported reason, which I
have no reason to doubt, for this improvement not being installed to date lies
in the fact that it is necessary to bring a sanitary sewer line between the
edge of the pavement and the proposed pathway location to serve the soon-to-be
development apartment portion of Summerfield development. Were the pathway
February 18, 1976
Page 4
Status Report to Council
to be installed prior to this activity, the pathway would undoubtedly
be torn up during the construction phase, hence the developer has put
off the completion of this project until the line is in place. The matter
has extended longer than the developer had anticipated due to the lack of
investment money for apartments during the last year. I have requested
that the developer respond to our demand for installation in writing, so that
this document may be provided to the Council.
10. Planning Commission - In City or Out?: Recent discussion regarding the
provision in Tigard city code which allows up to two positions to be
filled by non-residents has led staff to discover when the Planning
ordinances were heavily overhauled in 1973 the provision for two
non-residents was inadvertently not included in the rewritten ordinance
(No. 73-30). The ordinance previous to that (69-75) did specifically call
for two members that could be non-residents of the City. The new ordinance
was properly codified and hence there is no longer any reference to in-city
or out-of-city residents. It would appear that Planning Commissioners could
be appointed from either in-city or out-of-city unless the oversight is
corrected. Staff will propose an ordinance amending No. 73-30 to reinsert
the standard condition for not more than two members being non-residents of
the City.
11. Union Negotiations: A first meeting has been held with each of the employee
associations at wrhich time the City 's position was set forth. Neither of
the associations were prepared with a response at that meeting and a second
meeting with both has been set up prior to Monday night's Council Meetingt
where it is hoped that I may be able to report back to Council the reaction
Lo the City's proposal.
12. Landscape Work - Main Street: The concrete cutter performed the initial step
of work on Friday and on Tuesday morning the asphalt and concrete will be
jackhammered up and we will begin to place the forms for new curbs in the
street. These curbs will be standard city curbs and will be poured at one time
and concrete will be�purchased from a local supplier. Estimated cost of the
concrete is $300.00 which is not included in the Re-Pac Plan, but is easily
covered in the State Tax Street Fund, Public Work's Materials and Supplies
budget.
13. McDonald's: It has been reported in the newpaper that McDonald's has requested
a building permit and has been denied. For Council's information, the
attorney has properly given staff the opinion that since the time that the
building permit has been issued and turned back into the City, that the plan
and the zoning have both been modified and such a use now requires a conditional
use be granted by the Planning Commission prior to any issuance of a building
permit. It is the Attorney's conclusion that no rights have been invested
in the property by virtue of the previous issuance of the building permit
inasmuch as the City would have withdrawn the permit after 120 days with no
work being done on the site, in accordance with the building code. It is
possible that McDonald's may request reconsideration of the requirement
placed at the last appeal meeting before the City Council for the 16 foot
driveway and also request a conditional use permit from the Planning
r Commission.
�RIGI�SAL
January 15, 1976
y TO: City Administrator
r FROM: Engineering Division - Public Works Dept.
SUBJECT: Recommended Priority List
1976 - 77 Street Overlay Program
Generally, an asphaltic concrete overlay on an existing city street
surface is designed as a preventive maintenance measure, not only to
prevent further deterioration of a street surface (and subsequently
resulting in costly major repairs), but also to correct slope and drainage
irregularities, widen the traveled roadway, and enhance the overall appearance
of the street.
The following factors were taken into consideration in establishing a street '
priority list for projected overlays in the upcoming fiscal year;
a) Field inspection of the street surface to determine extent of
deterioration and general condition.
b) Street classification (either collector or local).
c) Traffic Volume (A.D.T. if available), or estimated usage
in local neighborhoods.
d) Continuation of a prior overlay in a neighborhood where
completion thereof was not possible due to lack of funds
(or unwarranted condition at that time).
Therefore, in consideration of the aforementioned purpose and determining
factors, it is herewith recommended that the following priority listing be
considered, as funds permit.
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F TO: City Administrator
FROM: Engineering Division, Public Works Dept.
SUBJECT: City Limits - Field Identification Proposal
Submitted herewith is a proposal to facilitate 'in the field' visual
identification of City limits via the placement of white pavement marking
symbols on all of our paved roadways.
The attached exhibits illustrate the physical character of the proposed
markings (note exhibit "A" & "B") and, also, the physical location (note
exhibit "C") and placement orientation (note exhibit "D") thereof.
The principal purpose of such symbolization is to enable rapid and
distinct identification of jurisdictional limits by (City) field personnel;
obviously a like benefit would be realized by the general public (contractors,
developers, citizens, etc.).
A rough estimate of material requirements is three gallons of paint and two
gallons of thinner, totaling $20.00 (*450 sq. ft. coverage); and one sheet
of 3/4 inch plywood, to fabricate the necessary spray painting templets.
The cost of City labor (manpower and painting equipment), to initially
place the markings, is unknown. It is further estimated that repainting
should only be necessary once each year; also, as boundaries change, "old"
markings would need to be "blacked out" and "new" markings, properly
located and oriented, would be placed.
It is suggested that, if this proposal is accepted, work be scheduled
to commence in late spring or early summer; since dry weather is preferable
for painting operations.
.moi..
I
i
WASHINGTON
COUNTY
TI GA
DR
WITHIN CITY
BOUNDARYS
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T
TYPICAL EXA02PLE
STA. no. 14 (fisting )
•ioa DESCRIPTION: TIGARD LIMITS PVMT. MARKING
SHEET-OF
5 cl
MEMO
T0: City Council
DATE: February 10, 1976
FROM: Building Department
SUBJECT: Monthly Report
January' s building activity included permits for 7 signs,
22 single family, 1 multi-family, 2 commercial, 3 alter
and repair of commercial and 4 miscellaneous for a total
valuation of $1,541,495.00.
Fees for 39 permits 6,431.62
Fees for 7 signs 175.00
Plumbing Activity - 26 1,081.00
Mechanical Activity - 19 217.00
Business Licenses - 40 775.45
8,680.07
Sewer Permits - 20 15,400.00
Sewer Inspections - 25 725.00
King City Activity - none
4-
'fir_
Sc'
LIBRARY REPORT FOR JANUARY 1976
We are still continuing the three week check-out period. This
spreads out the patrons so that we can have time to do some of
the other work and catch up. It has been especially helpful
during this month when we have had to move all the books in the
library. But, as a result of this three week period, our over-
all total of books checked-out will be less. The total for the
month of Vanuary was 5,175 of which 3828 were adult. We did
the total for a six week period that would correspond to the
monthly of last year and the total for this period is 7,341
books as oppossed to 5,453•
The fines came to 61.55 and the new cards totaled #137.50 for a
grand total of 199.05•
We entertained three cub scout groups in January. The Friends
of the Library held a patchwork demonstration which was so well
attended that we had to borrow chairs there were over 35 people.
The "etwork meeting was at the new Xown Center by ''omerset 'Test.
We received more cassette tapes from the County Grant to fill
the 100 cassette holder that the County Grant also provided.
The by-laws for the County ''etwork are being worked on now.
The lists from the librarians for candidates to a county board
have be tabulated and narrowed down to five from each area. Our
area includes Tigard, Sherwood, Tualatin, Durham, Garden Home,
and the surrounding territory. There will be more on this later.
But the County -'ibrary Levy will be first on the ballot in the
primary.
FINANCIAL STATEMENT
REVENUES
Date January, 1976
1975-76 CURRENT YEAR TO
GENERAL FUND BUDGET MONTH DATE
Cash on Hand 7/1/75 S 50,000. $ -0- $66,131.
701 Property Taxes - Current 137,446. 4,933. 118,941.
702 Property Taxes - Prior Years 8p444. 3,791. 17,680.
703 band Sales & Advance Taxes 100. -0- -0-
704 Trailer Tax 100. -0- -0-
Revenue From Other Agencies:
712 Cigarette Tax 28v728. 2,228. 18,182.
713 Liquor Tax 78,826. 15,043. 59,690.
717 State Subvention - B.O.R. 36,105. -0- 26,267.
718 County Subvention - U.S.A. 26,718. -0- 26,719.
718A County Subvention - R.I.D.E. 100. -0- -0-
718B County Subvention - L.E.A.A. 9,600. -o- 4,905.
Licenses & Permits:
721 Business 30,000. 775. 29v630.
722 Liquor 200. 15. 60.
723 Bicycle 75. -0- 52.
724 Plumbing & Heating 8,500. 1,298. 9,839.
726 Building 409000. 6,432. 34,774.
. 727 Moving 10. -o- -0-
:728 Street Openings 500. -e 125.
729 Sign 500. 175. 1,020.
Fines & Forfeitures:
731 &
734 Court & Indigent Defendants Def. 30,000. 2,030. 13,090.
Use of Money & Property:
742 Telephone Pay Booth 40. 7. 27.
743 Interest 5,000. 425. 1,694.
Charges for Current Services:
750.10 Street Sweeping 1,600. so. 925.
750.20 ' Subdivision - Application Fee 900. 150. 375.
750.30 Subdivision - Lighting Revenue 61000. -0- 193.
751 Zoning Adjustments 4,000. 575. 3,540.
_ 751.1 Special Police Service 100. -0- -0-
+ 751.2 Special Inspection Service 200. -o- -0-
752 Document Sales 11000. 143. 897.
755F.W. Construction Fees 4,500. -0- 391.
-7 Sale of Street Signs 800. -0- 238.
r�8 Library Fines & Fees '20000. 184. 1,287.
1975-76 CURRENT YEAR TO
BUDGET MONTH DATE
Franchise Revenue:
761• P.G.E. $ 46,171. $ -0- $ 22,849.
762 N.W. Natural Gas 16,929. -0- 14,572.
763 General Telephone Co. 23,457. -0- 10,950.
764 Garbage 6,000. • 367. 4,592.
766 Taxi 6o. -0- 60.
767 Pacific Northwest Bell 520. -0- -0-
Non-Revenue Receipts:
771 Sale of City Property 200.
-0- 300.
775 Unclaimed Property Sale 300. -0- 271.
776 Donation - Library 2,000. 12. 180.
776.1 Donation - Building (Library) 100. -0- -0-
777 Park Development & Maintenance 50. -0- 95.
Recovered Expenditures:_
783 Admin. Sewer & Road 119000. -0- 11,000.
785 Gas Tax Refund 1,854. =0- 1,619.
787 Nuisance Abatement 100. -0- -0-
787.1 Demolition of Building 500. -0- -0-
788 Other 39000. 487. 1,340.
788E Street Improvement - S.W. 115th 57,479. -0- 56,330.
788C Street Improvement - S.W. Hunziker 200,000. -0- -0-
789 Unbonded Assessment 1,200. -0- 999.
GENERAL FUND TOTAL $883012. $ 95 $ 65 1.829.
SEWER FUND
Available Cash 7/1/75 $959184. $ -0- $108,812.
Use of Money & Property: .
743 Interest 109000. 176. 3,635.
Charges for Current Services:
753 Sewer Connection Fee 21,055. 3,480. 17,815.
754 Monthly Sewer Service 46,500. 9,321. 32,706.
755 Sewer Permit & Inspection 3,665. 435. 3,030.
Recovered Expenditures•
788 Other 6,383. -0- -0-
789 Unbonded Assessment 100. 17. 17.
SEWER FUND TOTAL $182,887. $13.429 $166.015.
t
Page 2 - Financial Statement - Revenues - Date January, 1976.
�I
i
A
1975-76 CURRENT YEAR TO
P-4TE TAX STREET FUND BUDGET MONTH DATE
Available Cash 7/1/75 $319814. $ -0- $48,924.
Revenue From Other Agencies:
711 State Gas Tax 131,326. -0- 75,537.
714 Road Tax -0-
46. 93.
Use of Money & Property:
i 743 Interest - 3,000. -0- 1,722.
788 Other 5. -o- -0-
STATE TAX STREET FUND TOTAL $16 $_ 46. $
FEDERAL REVENUE SHARING FUND
. Available Cash 7/1/75 $91,573. $ -o- $118,757.
715 Federal Subventions 95,249• 23,812. 67,799.
743 Interest 2,500. los. 3,213.
FEDERAL REVENUE SHARING FUND TOTAL $18 22. $1L j9mpa, $JAL769,
BANCROFT BONDS 0,4,5,617.8,9,10,11
Unappropriated Cash Balance 7/1/75 $122,415] $ -o- $122,415.
Assessments
30,000. 1,486. 16,425.
Interest 11,247. 410.
5,026.
Use of Money:
743 • Interest on Investments -0- 494. 4,114.
BANCROFT BONDS FUND TOTAL 4111.2
$147980.
GENERAL OBLIGATION BONDS
Available Cash 7/l/75 $18,557. $ -0- $18,654.
Cash 'fiom U.S.A. 269612. -0- 25,680.
Interest on Investments 300. 83. 664.
GENERAL OBLIGATION BONDS FUND TOTAL $45®469.
Total for January, 1976. $79.018, $]•.236
i
Page $ - Financial Statement Revenues - Date January, 1976.
Sd
i
FINANCIAL STATEMENT
EXPENDITURES
1975-76 Mo. January. 1976 YEAR TO
GENERAL FUND BUDGET CURRENT MONTH DATE
Mayor & Council $ '9,484. $ 381.07 $ 3,427.62
Municipal Court 25,075. 1,857.68 11,130.61
Administration 38t716. 3,084.00 21,535.24
Building 50,618. 3,715.67 28,829.88
Planning 54,233. 3,971.04 27,924.08
Library 2,100. ' 387.'64 440.95 _
Police .386,957. 26,787.05 212,929.75
Park & Recreation 189450. 98.79 19,705.93
Non-Departmental 59,857. 2,943.16 39,706.36
Engineering 4,965. 100.80 882.52
Street Operation & Maintenance 204,448. 732.42 141,193.71
Contingency 28,109. -0- -0-
Total General Fund $883,012. $44,059.32
$507,706.65
SEWER FUND
Sewer Operation & Maintenance $132,878. $ 4,693.98 $ 47,698.57
Sewer Replacement & Expansion 11,767. -0- 5,801.82
Contingency 38,242. -0-
Total Sewer Fund $182p887. $ 4,693.98
$ 53,500.39
STATE TAIL STREET FUND
Streets, Police & Parks $144,164. $ 9,815.02 $ 59,434.98
Contingency 21,981. -0-
Total State Tax Street Fund $1669145. $ 5,815.02 $ 59,434.98
REVENUE SHARING FUND
Library Department $30,106. $ 2,314.23 $ 15,838.68
Police Department 499204. 3,675.07 24,823.36
Non-Departmental 65,800. (72.50) 60,415.29
Finance Department 399112. - 3,003.62 21,402.43
Contingency 5,100. -0-
Total Revenue Sharing Fund $189,322. $ 8,920.42 $122,— 479.76
SPECIAL ASSESSMENT DEBT FUND
Bancroft Bonds 3,4,5,6,7,8,9,
10, 11. $41,247. $ 2,194.40 $ 23,733.15
GENERAL DEBT FUND
General Obligation Bonds 345t469. $ =0- $ 25,680.00
TOTAL BUDGET $195089082. $69,683.14 $7,92,534.93
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PLANNING DEPARTMENT L�/
Monthly Report V
For the period- from January 22 - February 20, 1976
Zoning and Subdivision Administration
Zone Changes 0
Conditional Uses 7
Temporary Uses 1
Variances 0
Minor Land Partitions 0
Preliminary Plats 0
Subdivision Variances 0
Site Design & Architectural Review 1
Miscellaneous 1
Ordinance Revisions 1
Sign Code Appeals 0
Comprehensive Plan Revisions 0
Non-Conforming Use Expansions 0
Neighborhood Planning - NPO #3
The NPO for the Derry Dell-Foot of Bull Mountain area met on February
5th to consider the findings of fact submitted to them by the City
Council as their reasons for modifying the NPO #3 Plan as submitted.
The NPO considered these findings item by item and have asked staff
to carry their response to the City Council . This response has been
provided the Council in the form of minutes of the NPO meeting.
Also at this meeting, the NPO expressed concern over the status of their
plan with Washington County. They directed staff to draft a letter for
Chairman Kluempke's signature requesting Washington Co. to either take
some action on their plan or recommend to the NPO a means of coordinating
their completed work with the work presently being done by the County
towards revising the Tigard-Tualatin-Sherwood Area County Comprehensive
Plan.
The members discussed their continuing role in guiding the development
of their neighborhood and concluded that it is important for them to
continue an active planning function. They now see their role as one
of guiding the implementation of the plan they have assisted the City
in developing. They also stated a desire to become involved in specific
neighborhood improvement projects.
NPO #4
This NPO has been meeting regularly and is presently working on resi-
dential development objectives. Presently staff is experiencing some
difficultywith this NPO in making g progress towards accomplishing the
work program; however, the planning staff has recently had a discussion
with the NPO Chairman and it is hoped that better progress will be made
' in the future.
NPO #5
This NPO is nearing completion of the residential objectives portion
' .
page 2
Planning Dept. monthly report
v
of their work program and has been proceeding efficiently toward
accomplishing the tasks set before them.
Downtown Plan
The Re-Pac Demonstration Landscape Project is now in full swing and
the process of excavating asphalt and cement is being done. A con-
struction schedule has been laid out and it is anticipated that the
majority of the work will be accomplished by the end of the month.
Re-Pac has appointed a subcommittee to draw up a plan to include a
bench and drinking fountain in front of City Hall. This group hopes
to have a plan by next week which they- can take to the Rotary, this
service club having expressed an interest in taking part in such a
project. This would be over and above the $150 they have already don-
ated to this project.
Grant Requests
As stated in the last monthly report, the planning staff has applied
for two separate grants -- a 701 planning assistance grant and a
bicycle/pedestrian pathway demonstration grant. The status of these
grants is as follows: the 701 grant is second on CRAG's priority list
and has been reduced by them from $14,300 to $10,000 and the bicycle
path request is 7th on the state 's priority list, this being a request
for $$137,240. Based on the present ranking, the 701 grant looks
favorable and the bicycle path request looks doubtful.
LCDC
The staff submitted a grant request to LCDC on February 1 requesting
$88,080 to finance the majority of a 21 month program designed to
bring the City's Comprehensive Plan into conformance with the LCDC
Goals and Guidelines. The .first year of this grant request totals
$51,055. This grant would enable the City to hire two additional
planners and provide one half of a clerical staff for the duration
of the 21 month program. It would also provide $5,000 for engineering
consulting services and will cover various reproduction, furniture and
administration expenses.
Park Board
There are presently two "in-city" vacancies on the Park Board. The
selection committee has reviewed nominations submitted through the
citizen inventory form and their recommendations will be forwarded
to the City Council.
Mayor Bishop presented a proposal for a mini-park to be located at the
northeast end of Main Bt. (proposed Payless Shopping Center) for the
Park Board's consideration. The Mayor informed the Park Board that
both architectural design services and money donations have been
arranged in the amount of several thousands of dollars.
page 3
Planning Dept. monthly report
3
The entertainment subcommittee of Town and Country Days presented
their proposal for activities to take place during the first week
of August.
The .Park Board approved the use of the entire 13 acre Cook Park
addition for Town and Country Day functions.
i
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POLICE DEPARTMENT
CONSOLIDATED MONTHLY REPORT
FOR
MONTH OF --JANUARY `- --_19 76--
DISTRIBUTION OF PERSONNEL
AVERAGE - --`--- ---
NUMERICAL STRENGTH _ DAILY ABSENCE _A_VE_R_AGE _E_F?:E_CZ'IVE_SIREN_G_PH
End of Same This Same This yLast --Same Month
Month Month Mont:h Month Month Month
Month Last Last
Year Last
-_ --__-- _ Year--- ---- - ---_ _ Year_
TOTAL PERSONNEL 23 21 ----- 7.1 6.9 x15.9 14.9 `~
------ ------- - --- _ 14.1
CHIEF'S OFFICE 2 2 .6 .7 - ----- -- --
_' -- - - -- ---1.4 ----1_0 1.3
SERVICES DIVIS. 6 5 2.0 - 1.6 -
------ _�- ----- 4.0 _ 4.1 _ 3.4
PATROL DIVISION 12 g
8.3 7.6 T___5.4
TRAFFIC DIVIS. 0 3
INVEST. SECTION _
3 3
-9 --;---1=1- ---2 1 2.2 1.9
FORCE ONE _ 10 - 9 3.0 _2.9 707.2__.___6.1-- - --+
_
FORCE TWO. 6 ----- 7 - 1.3 - 22.9)
_- .
.---- ----- --------
-
4_7 4.4 t,_3
FORCE THREE 7 _- -_- _ - ---
_ ----- _S2.8 1.4
4.
-
2
.33.6
CHANGES IN PERSONNEL
DAILY AVRALE PA-FR01 SIRFNGTH
1. Present for duty end of last moat-h ---23
---- ------ 'I'h i s - S.irT,C- Month
2. Recruited during month _-Yy _ ?;onthla--t Ycar
x 3. Reinstated during month • 0 1. Total nu;nLc>t-field _ - - - -
Total to account for 24 officers 12 11
_----- 2o Less Agents A s s i g- -�- -_--_-----~---
4. Separations from the service: ned to Investigat. 0 0
(a) Voluntary resignation 1 , 3. Average daily abs- -y
(b) Retirement 0 enccs of field off-
icers owing to:
(c) Resigned with'charges pending -0 . (a) Vacation,
SUE-p-
(d) Dropped during probation 0 ension, days off,
(e) Dismissed for cause 0 CO`r'P• time, etc.--3.7 3.5
(b) Sick h tnjurrd - -
(f) Killed in line of duty - 0 (c) Schools, (,tc. � _--- --- --
(g) Deceased 0 Total avc rage
Total separations absences 3.7 3.5:
1 -_-__-- �
4, 8.3 . 7.5
5 Present:for duty_at end of r:)onth 23- Available for duty
one
TIGARD POLICE DEPARTMENT '
Monthly Report
I. Calls for Service: This Month 571, Year to Date 571
A. Obligated Time 1,133.1 B. Non-Obligated Time 823.1
II. PART I CRIMES * No. Cleared Arrests
A. Homicide
B. Rape 2 2
C. Robbery 4 2
D. Assault 5 _ 2
E. Burglary 25— 4 4
15 — 10
F. Larceny 67 -— 1
G. Auto The t 6 3 _
_ 19
Totals 107 27---_ --- --_._-_--
III, PART II TOTALS •
68 27 20
TOTAL - Part I and II
175_ 54- --- 39.— _
IV. 'DOTAL PERSONS CHARGED: 39
a. Adult Male 16 c. Juvenile Male 14
b. Adult Female 2 d. Juvenile Fernale 7
V. WARRANTS S►'.RVE_D_ 6
LOSS _ TOTAL PROPER'CY RECOVERFD $15,535_02
VI. TOTAL PROPERTY 7
VII. 'TRAFFIC
a. Accidents Investigated -27 Injury Accidents 7�Fata1 `0
b.
Citation'S: VBR (Speeding) 10 . Yield Right of Way 5
Following too Close-0 Red Light17 Stop Sign 15
Improper Turn- V Reckless Driving--L-
9
- Careless Driving 1.2 Driving Under tine Influence
Driving While Suspended 7 Other Hazardous 5
Non-Hazardous 38 Total Ilazardous 88
c. Enforcement Index 12.6 --
d. Traffic• Enforcciiient Totals
Citations: . This Month This Year 126 Year to Date 126 _
This Mlonth Last Year 166 Last'Year to Datc166
Warnings: - This Month This Year, 90. Year to Date 90
This toroth-Last .Year�8_hast Year_to Date 168
x .. Part:I-CrimesClearance Rate 25.2%
NOTE: MCrimes).':
it--- Part`-Il°Crimes -(Minor-Crimes)-° Clearance Rate- 39.72-
r
XIII. TRAINING
A. Officer Charles Martin completed 40 hours of instruction in
an advanced officer's training course from Jan. 5 through the
9th. This was held at the Police Academy in Monmouth.
IX. COMMUNITY RELATIONS
A. Station'Tours. On Jan. 23, seven Viet Nam orphans toured the
police department; Officer Wheeler and Lt. Rea spent 1 hour with
these children. Also, on Jan. 28 ten Cub Scouts toured the
department, with Officer Johnson spending 1 off-duty hour with
them.
B. Explorers. 3 Explorer meetings were held in January. Officer
Martin, Dispatcher Newton, and Reserve Officer Hammes spent 7 hours
with approximately 45 Explorers; all meetings were held at St.
Anthony's.
C. CE-2 Seminar. Officer Martin attended a 2-hour seminar at
the CE-2 offices, talking with 15 high school age students.
D. T-CAP. The monthly meeting of the Tigard Citizens and Police
Community Relations Council was held on January 13 at 1•loyd's
Restaurant. Chief Adams, Lt. Rea, Officer Martin, and Specialist
Carrick spent 6 departmental man hours at this meeting.
E. TYCS. Two meetings of the Tigard Youth Community Service were
held in January, and attended by Officer Martin. Ile spent 3 hours
talking with 23 adults regarding this program.
F. 'School*Programs. Officer ;lartin attended a faculty meeting at
Phil Lewis Schuol, ,discussing traffic safety; this meeting lasted !
for l hour. Also, at Phil Lewis School Officer Martin presented a.
program to kindergarten teachers for 1 hour, and then spent 6 hours-
talking to 250 kindergarten students. Then, he spent 1 hour pre
senting a bicycle safety program to 10 fourth through sixth
graders at Phil Lewis. . Finally, also at Phil Lewis School, he
spent 1 hour with the-3rd and 6th graders in a counseling session.
Officer Martin presented a lunch program with the second graders.
at,Charles F. Tigard School, spending 1 hour.
A
THE REGULARLY SCHEDULED 'MEETING OF THE TIGARD CITIZENS AND POLICE COUNCIL WAS
HELD ON FEBRUARY ll 1976 AT FLOYD'S 'RESTAURANT TIGARD OREGON.
PRESENT: Sister Leona Marie Chief Adams
Laura Quimby Lt. Rea
Edna Sakata Specialist Carrick
Roy Rogers
J This meeting was not called to order, as there were not enough members
i
present to constitute a quorum.
1
t
i
r�.
t
February 18, 1976
TO: Bruce Clark, City Administrator
FROM: Russ Austin, Building Official
SUBJECT: Overcharge - Permit #0659
As shown by the enclosed letter it is apparent that an overcharge
on Permit #0659 was made when the contractor gave us total cost,
including land. In .my opinion Mr. Hunnicutt' s figure is low as
he has not included extra heating, etc. that is to be installed
by the tenant. Section 303 of Unified Building Code states that
valuation shall be set by Building Official and include everything
that goes into the building.
With this in mind it is my opinion that valuation should be
corrected to $200,000. This would make the refund $338. 50.
Valuation $200,000 Permit Fee $437.00
Plan Check 218.50
$655.50
Fee paid $993.00
Adjusted fee 656.50
Refund $338.50
There is no way we can adjust State Tax.
R sel Austin, Building Official
COUNTRY DEVELOPMENT CORP.
7271 S. BRIDLE TRAIL DRIVE
CANBY, OREGON 97013
�- TELEPHONE (503) 651-3333
February 12, 1976
Mr Russ Austin
Building Inspector
City of Tigard
City Hall
Tigard, Oregon 97223
Dear Sir:
About two weeks ago, fir Tony Caragol from Truss-T Structures, Inc
came to your office to purchase a building permit and State. fire mbrshall
plans review. He paid you for both, and reported the amount back to me.
Because I wr,s not in the area at the time the building permit was
needed, I asked fir. Caragol to buy the permits and I would re-imburse
him. He did not know the actual total value on the building project, as
his company is a sub-contractor on the job, so he used an old estimate
we had talked about, which was considerably higher than the actual
figures.
The result Was expensive. I am writing to give you the correct
figures that should have been used to calculate the cost of the building
permit and the other associated fees. The same amount for the State fire
marshall plans review. I would be most grateful if you would refund the
overpayment to Truss-T Structures or to Country Development Corp. Either
i
company can then adjust to the other.
Actual cost of the completed buildings, fencds, paving for parking,
and gates is $174,612.00. The amount Mr. Caragol thought it was, and
what ho used as a base for permits, etci was $350,000.00, which resulted
( in an excessive payment.
4: . If you would calculate the cost of the fees and permits using $174,612
and refund the difference as requested above, I wou d be grateful.
Thank you,kir.
Pres.
Country Devel pment Corp.
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