City Council Packet - 02/24/1969 TIGARD CITY COUNCIL
REGULAR MEETING
FEBRUARY 24, 1969, 7:30 P.M.
AGENDA
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF MINUTES, February 7, 10, 17, 18, 1969
5. WRITTEN COMMU17ICATIONS
6. APPROVAL OF BILLS $9,083.04
7. APPOINTMENT OF LIBRARY BOARD MEMBER
(a) Recommendation of City Administrator
8. ACCEPTANCE OF EASEMENTS, S. W. Walnut Street Sewer Extension
(a) Vernon L. & Bernice Trigg
Arrow Heating Co.
Alfred Bell
Helen C. J. Christensen (2) a =
Lyle D. & Evelyn V. Goodell
(b) Recommendation of City Administrator
9. MARGARET C. & ARTHUR W. VERHAP.EN ZONING APPEAL, 8320 S. W.
Pfaffle Road, Map #1S136CC, Tax
Lot 200, present zone (R-7) Resi-
dential; requested zone (A-2)
multiple Dwelling, Map #lS1 36CC,-
Tax Lot 200. Application denied '
by Planning and Zoning Commission.
(a) Set Public Hearing - March 10, 1969, 8:00 P.M.
10. HENRY R. & JEAN AUDREY POTTER ZONING AND CONDITIONAL USE APPEAL
(a) Map #lS1 34C, a part of Tax Lot 1100, present zone R-7
(Residential)' requested zone C-4
(Neighborhood Commercial) `1.35
acres of land in the vicinity of
Summercrest Drive on the west side
of 121st. Application denied by;
Planning and Zoning Commission, m
(b) Map #lSl 34C, Tax Lots 900 and 1000, present zone Washington
County SR (Suburban Residential),
requested zone R-7 (Single Family
Residential) . Application ap-
proved-by Planning and Zoning Com-
mission.
om.-mission.
page 1
(c) Conditional use for Planned Residential in the R-7 zone
8.5 acres located west of 121st
Avenue and S. of Summercrest
Drive. Map #1S,1 34C, Tax Lots
900, 1000 and a part of 1100.
Application denied by Planning
and Zoning Commission.
(d) Set Public Hearing - March 10, 1969, 8:00 P.M.
11. GRAEPER PROPERTIES, INC. CONDITIONAL USE APPEAL, 9960 S. W.
Walnut Street, Map #2S1 2BD,
part of Tax Lot 2200, present
zone C-3 (General Commercial) ,
requested zone Conditional Use
For Multi-Family Dwellings.
(Conditional Use denied by Plan-
ning and Zoning Commission) .
(a) Set Public Hearing - March 10, 1969, 8:00 P.M.
12. LYLE GOODELL REZONING - 12355 S. W. Walnut Street, Map #2S1 3B,
Tax Lots 200 and 202, present
zone Washington County S-R (Su-
burban Residential) ; requested
zone R-7 (Single Family Residen-
tial) . Application approved by
Planning and Zoning Commission.
(a) Set Public Hearing - March 10, 1969, 8:00 P.M.
13. CIRCLE A-W PRODUCTS REZONING - 13905 S. W. 72nd Avenue, Map #2S1
1DC, Tax Lot 1000, present zone
R-7 (Residential) , requested zone
M-3 (Light Industrial) . Applica-
tion approved by Planning and Zo-
ning Commission.
(a) Set Public Hearing - March 10,' 1969, 800 P.M.'`
-14. ZONING ORDINANCE AMENDMENT C-5 (NeighborhoodBusiness)
(a) Recommendation of City Administrator
(b) Set Public Hearing - March 10, 1969, 8:00 P.M.
15. ORDINANCE No. 69-?.2 AN ORDINANCE GRANTING A ZONE CHANGE WITH
RESPECT TO THE LANDS OF Anton
Schulz & Martha Schulz in Section
2, T2S, R1W, W. M. TIGARD,'_WASH-
INGTON COUNTY, OREGON
i
(a) Continued from February 10, 1969 Council Meeting
16. ORDINANCE No. 69 - -'AN ORDINANCEANNEXING TO THE CITY OF
TIGARD LANDS OF James J. Praggastia,
et al and Ted L. Millar, et al, in
Section 10, T2S, 'R1W, W. M.'WASH-
INGTON COUNTY, OREGON' (Vicinity of
5 W. `Pacific Highway; and Canter
bury'Lane)
(a) Public Hearing 8:00 P.M.
page 2 (2-24-69)
(b) Adoption of Ordinance
17. ORDINANCE No. 69 - - AN ORDINANCE GRANTING A ZONE CHANGE WITH
RESPECT TO THE LANDS OF C. L. &
Doris Mardock in Section 1, T2S,
R1W, W. M. TIGARD, WASHINGTON COUNTY,
OREGON (Vicinity of S. W. 72nd and
Varns Street), present zone R-7
(Residential) ; requested zone A-2
(multiple Dwelling) . Application
denied by Planning and Zoning Com-
mission.
(a) Public Hearing 8;00 F.M.
(b) Adoption of Ordinance
18. ORDINANCE No. 69 - - AN ORDINANCE AUTHORIZING AND DIRECTING
THE CITY ADMINISTRATOR OF THE CITY
OF TIGARD TO MAINTAIN AND PRES'-;RVE
RECORDS AND FILE OF THE CITY TO
FACILITATE READY IDENTIFICATION
AND REFERENCE THERETO, PRESCRIBING
A TIME WITHIN WHICH ALL RECORDS
MUST BE MAINTAINED AND PRESERVED,
CLASSIFYING AND PRESCRIBING TIME
AFTER WHICH CERTAIN RECORDS MAY BE
APPROVED BY CITY ADMINISTRATOR FOR
DESTRUCTION, PRESCRIBING PROCE-
DURES AND PRESCRIBING EFFECTIVE
DATE.
(a) Recommendation of City Administrator
(b) Adoption of Ordinance
19. APPOINTMENT OF BUDGET COMMITTEE
(a) Recommendation of City Administrator
20. OTHER'BUSINESS
21. CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK
22. ADJOURNMENT
i'
gage 3 (2-24-69)
TIGARD CITY COUNCIL
REGULAR MEETING FEBRUARY 24, 1969, 7:30 F.M.
1. ROLL CALL: Present:Mayor E. G. Kyle, Councilmen Daniel L. Larsen,
Robert C. Moore, Thomas M. O'Halloran; Stephen M. Telfer, City
Administrator; Fred. A. Anderson, City Attorney; Doris Hartig,
City Recorder.
Absent: Councilman Floyd 11. Bergmann; Keith C. Thompson, Director
of Public Works
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES, February 7, 10, 17, 18, 1969
(a) Approved as submitted
4. WRITTEN COMMUNICATIONS
(a) Mayor Kyle read letter from Sabre Steel commending Tigard Police
Department for their service.
5. APPROVAL OF BILLS $9,083.04
(a) Motion to approve; Councilman Moore, seconded by Councilman
o'Halloran.
Approved by unanimous vote of Council present.
6. APPOINTMENT OF LIBRARY BOARD MEMBER, Term Expiring December 31, 1972
(a) City Administrator stated Mrs. Leta Mote's term of office
_ expired December 31, 1968 and recommended the appointment of
Mrs. Mary Slemmons.
(b) Motion by Councilman Moore to appoint Mrs. Slemmons, seconded
by Councilman Larsen.
Approved by unanimous vote of Council present.
7. ACCEPTANCE OF S. W. WALNUT STREET SEWER EXTENSION EASEMENTS
(Brayson & Griffin)
(a) City Administrator recommended the City accept the following
sewer easements:
Vernon L. and Bernice Trigg
Arrow Heating Company
Alfred Bell
Helen C. J. Christensen (2)`
Lyle D. and Evelyn V. Goodell
(b) Motion to accept easements: Councilman-O'Halloran, seconded by
..Councilman Moore.
Approved by unanimous vote of Council present.'
8. MARGARET C. &'ARTrttTR W. VEnunREN ZONING APPEAL
8320'S.W. Pfaffle' Road, Map #lSl 36CC,
Tax Lot 200, present zone (R-7)
Residential; requested zone '(A-2)
Multiple Dwelling. Application
denied by Planning,and Zoning _
Commission.
(a) Set Public Hearing March 10, 1969,`8:00 P.M.
Page 1
(b) Motion to set hearing: Councilman Larsen, seconded by
Councilman O'Halloran.
Approved by unanimous vote of Council present.
9. HENRY R. & JEAN AUDREY POTTER-ZONING AND CONDITIOP:AL USE APPEAL
(a) Map #lSl 34C, a part of Tax Lot 1100, present zone R-7
(Residential) requested zone C-4 (Neighborhood Commercial)
1.35 acres in vicinity of Summercrest Drive on the W. side of
S. W. 121st. Application denied by Planning and Zoning
Commission.
(b) Map #lSl 34C, Tax Lots 900 and 1000, present zone Washington
County S-R (Suburban Residential) , requested zone R-7 (Single
Family Residential). Application approved by Planning and
Zoning Commission.
(c) Conditional Use for Planned Residential in R-7 zone; 8.5 acres
located W. of 121st Avenue and S. of Summercrest Drive. Map
#lSl 34C, Tax Lots 900, 1000 and a part of 1100. Application
denied by Planning and Zoning Commission.
(d) Set Public Hearing March 10, i,57, 8:00 P.M.
(e) Motion to set hearing: Councilman O'Halloran, seconded by
Councilman Moore.
Approved by unanimous vote of Council present.
10. GRAEPER PROPERTIES, INC.-CONDITIONAL USE APPEAL
9960 S.W. Walnut Street, Map #2S1 2BD,
part of Tax Lot 2200, present zone C-3
(General Commercial) , requested zone
Conditional Use for Multi-Family Dwellings.
Conditional Use denied by Planning and Zon-
ing Commission.
(a) Set Public Hearing March 10, 1969, 8:00 P.M.
(b) Motion to set hearing: Councilman Larsen, seconded by
Councilman;O'Halloran.
Approved by unanimous vote of Council present.
11. 'LYLE GOODELL-REZONING-12355 S.W. Walnut Street, Map 42S1 3B,
Tax'Lots '200 and 202, present zone Washington
County S-R >(Suburban Residential); requested
zone R-7 (Single Family Residential) .
Application denied by'Planning"and Zoning`
Commission.
(a) Set Public Hearing March 10, 1969, 8:00 P.M.
(b) Motion to set hearing: Councilman Moore, seconded by
Councilman O'Halloran.
Approved by unanimous vote'.of Council present.
12. CIRCLE A-W PRODUCTS-REZONING- 13905 S.W. 72nd Avenue, Map #2S1 1DC
Tax Lot 1000, present zone :R-7
(Residential),, requested zone M-3
(bight Industrial) . Application
approved by Planning, and Zoning
Commission.
(a) Set Public Hearing March 10, 1969, 8:00 P.M.
(b) Motion to set hearing: Councilman O'Halloran, seconded by
Councilman Larsen.
Approved by unanimous vote of Council present.
page 2 ;(2-24-69)
13. ZONING ORDINANCE AMENDMENT C:-5 Small Scale Neighborhood Business
(a) Set Public Hearing March 10, 1969, 8:OO P.M.
(b) Motion to set hearing: Councilman O'Halloran, seconded by
Councilman Moore.
Approved by unanimous vote of Council present.
14. ORDINANCE No. 69- - AN ORDINANCE GRANTING A ZONE CHANGE WITH RESPECT
TO THE LANDS OF Anton Schulz and Martha Schulz
in Section 2, T2S, R1W, W.M. TIGARD, WASHINGTON
COUNTY, OREGON. (Vicinity S.W. 104th & Hillview)
(a) Continued from February 10, 1969 Council Meeting
(b) Mayor Kyle read letter submitted by Mr. Schulz agreeing to
submit a bond for construction of S. W. 104th.
(c) Motion to adopt: Councilman Moore; motion died for lack of
second.
Request for rezoning was denied.
15. ORDINANCE No. 69-12- AN ORDINANCE ANNEXING TO TIIE CITY OF TIGARD LANDS
OF James J. Praggastis, et al and Ted L. Millar,
et al, in Section 10, T2S, R1W, W.M. WASHINGTON
COUNTY, OREGON (Vicinity of S.W. Pacific Highway
&Canterbury Lane)
(a) Public Hearing 8:00 P.M.
No Testimony - Public Hearing Closed
(b) Motion to adopt: Councilman Moore, seconded by Councilman
Larsen.
Motion passed by vote of 4-1; roll call of vote as follows:
Councilman Larsen AYE; Councilman Moore AYE; Councilman O'Halloran, -
NAY; Mayor Kyle, AYE;
(c) Since ordinance did not pass by unanimous vote, it will be
considered at March'10th, 1969 Council Meeting.
16. ORDINANCE No. 69--- AN ORDINANCE GRANTING A ZONE CHANGE WITH RESPECT
TO THE LANDS OF C._L. "& Doris Mardock in Section
1, T2S, R1W, W.M. 'TIGARD,;WASHINGTON COUNTY,
OREGON (Vicinity of S.W.'72nd '& Varns Street)
(a) Public Hearing '8:00 P.M.
Those who testified for zone'change:
Mr. C. L.'.Mardock owner
Mr.> Jerry Miller, developer
Mr. and Mrs. E. C. Metzger,;13265 S.W. 72nd
Mr. John Gould, '7105' S.W. Varns
Those whotestified against zone change:
Mr. Allan'Drews, 13235 S.W. 72nd
Mr. and Mrs. Anthony Maksym, <13565 S.W. 72nd
Hearing Closed.
(b) Motion to adopt: Councilman Moore, seconded by Councilman
Larsen:
Motion failed for lack of majority'vote; roll call of vote as
follows: Councilman Larsen, NAY, Councilman 'Moore, ,AYE,
Councilman O'Halloran, NAY, Mayor Kyle, AYE.
Application for rezoning was `denied.
page 3 (2-24-69)
17. ORDINANCE No. 69-14- AN ORDINANCE AUTHORIZI14G AND DIRECTING THE CITY
ADMINISTRATOR OF THE CITY OF TIGARD TO MAINTAIN
AND PRESERVE RECORDS AND FILES OF THE CITY OF
TIGARD TO FACILITATE READY IDENTIFICATION AND
REFERENCE THERETO, PRESCRIBING A TIME WITIiIN
WHICH ALL RECORDS MUST BE MAINTAINED AND PRE-
SERVED, CLASSIFYING AND PRESCRIBING TIME AFTER
WHICH CERTAIN RECORDS MAY BE APPROVED BY CITY
ADMINISTRATOR FOR DESTRUCTION, PRESCRIBING
PROCEDURES AND PRESCRIBING EFFECTIVE DATE.
(a) City Administrator recommended adoption of ordinance in that
it would permit city to destroy certain records within a
given time and thereby save on storage space.
(b) Motion_ to adopt: Councilman O'Halloran, seconded by Councilman
Moore.
Approved by unanimous vote of Council present.
18. APPOINTMENT OF TWO BUDGET COMMITTEE MEMBERS, Term Expiring After
Spring of 1970.
(a) City Administrator stated Mr. Brazauski no longer lived within
the City Limits and Mr. Larsen was now serving on City Council.
Mayor Kyle recommended Mr. Harvey Knauss and Mr. Hugh Mayes,
Jr. to fill the vacancies.
(b) Motion by Councilman Larsen to appoint Mr. Mayes and Mr. Knauss,
seconded by Councilman O'Halloran.
Approved by unanimous vote of Council present.
19. ORDINANCE No. 69-15-AN ORDINANCE SETTING HEARING WITH RESPECT TO
PETITION PROPOSING ANNEXATION OF LANDS TO THE
CITY OF TIGARD in Section 3, T2S, R1W, W.M.
WASHINGTON COUNTY, OREGON, COMMONLY DESIGNATED
THE "LERON HEIGHTS ANNEXATION",; DIRECTING THE
"GIVING OF NOTICE, AND DECLARING All EMERGENCY„
(a) Setting Public Hearing March 24, 1969, 8:00 P.m.
(b) Motion to adopt: Councilman Mcore, seconded by Councilman'
O'Halloran.
Approved by unanimous vote of Council present.
OTHER BUSINESS
A. Administrator stated he would meet with State Highway Department
February 27th with respect to the correct name for "Old Highway
217" and would report hack to Council.
B. Councilman O'Halloran requested the staff make recommendation of
what could be doneon. an-interim: basis.regarding the sewer.
situation and future development. "'Administrator stated Stevens
and Thompson is preparing-a-study of the sewer treatment plant
with respect to increasing capacity and efficiency.
C. Councilman Larsen reported on Committee studying Washington County
Sewer' and,Water Master Plan.
D. Council and Staff discussed pending State Legislation.
ii
City Recorder
ATTEST:
Mayor
page 4 (2-24-69)
BILLS PRESENTED FOR PAYMENT
February 24, 1969
GENERAL FUND, U. S. NATIONAL BANK
Check No.
4211 Otto Sorg - Library rent (15) $ 150.00
4213 Stephen Telfer - Travel (12) 59.75
4214 E. G. Kyle - Travel (10) 89.51
4215 Roger Thomssen - Recording fees (12) 7.00
4216 Hugh Wilkinson - Training (16) 57.00
4217 Doris Hartig - Petty Cash Supplies & Travel 45.38
(14) $1.65; (12) $7.48; (10) $8.02; (13) $7.64;
(16) $20.59
4242 Ivan Smalley - Vehicle Maint (16) 25.90
4243 Dept. of State Police - Training (16) 65.00
4244 Dr. W. P. Williams - Prof. Serv. (16) 12.00
4245 Frederick Anderson - Legal (11) 211.05
4246 French & Dutchman - Janitors (15) 19.50
4247 Lanson's, Inc. Books (15) 402.31
4248 Bonita Glass - Mat. & Sup. (14) 8.55
4249 Dept. of Motor Vehicles - Teletype Serv. (16) 23.75
4250 Nine T Nine Sales - Vehicle Op. (16) 87.61
4251 Nine T Nine Sales - Vehicle Op. (16) 129.84
4252 S. P & S Automotive - Vehicle Op. (16) 33.60
4253 Shell oil Co. - Vehicle op. (16) 193.73
4254 Multnomah County - Print. & Sup. (16) $6.92 19.84
(14) $1.36; (12) $8.89 (18) $2.67
1080 Tigard Lumber- Bldg. Maint. (18) 8.65
1082 Valley Auto Parts - Vehicle Mai^t. (16) 4.79`>
Total General Fund $1,654.76
SEWER FUND, U. S. NATIONAL BANK
4217 Doris 'Hartig - Petty Cash (31) $ 6.70'`
4245 Frederick Anderson - Legal (30) 141.00'
1426 City of Tigard Gen. Fund - Clerical Serv. 5,121.25
(30) $3,210`.00; (31) $1,911.25
1428 First.National Bank Sinking Fund (31) 356.94
1429 Ronald"Johnson - Train. (30) 30.00
1430 Byron Knepp Train (30) 70.00
1436 Garratt-Callahan Co, Mat. & Sup. (30) 415.00 ,
1437 Pacific Steel Whse. - Vehicle Maint. (30) 49.78
1438 Loggers & Contractors - Rental,Equip.' (30) 32.50
1439 Water Pollution Control -' Subs. (30) 6.50
1440 Meter Box Equip. -`R & M. (30) 17.08
1441 Oregon Culvert Co. Rep.c& Maint. (30) 36.62
1080 Tigard Lumber - Kat, & Maint. (30) 21.12.
1081 Tigard Sand & Gravel - R & M. (30) 10.00
1082 Valley Auto Parts - Vehicle Maint. (30) 4.12
1083 Ken R. Humke - Mata& Sup. (30) 2.58
Total Sewer Fund $6,321.19
Page 1 2/24/69
STATE TAX STREET FUND U. S. NATIONAL BANK
Check No.
1080 Tigard Lumber - Mat. & Sup. (20) $53.86; (40) $4.23 $ 58,09
1081 Tigard Sand & Gravel - Mat. & Sup. (20) 31.35
1082 Valley Auto Parts - Mat, & Maint. (20) 60.80
1083 Ken R. Humke Co. - Equip. (20) 213.84
1084 W. W. Grainger - Mat. & Sup. (20) 18.10
1085 Beaverton Auto Wrecking - Veh. Maint. (20) 40.00
1086 Lyle M. Baker- R & M (20) 17.50
Total State Tax Fund $ 439.68
ROAD FUND, U. S. NATIONAL BANK
Check No.
4245 Frederick Anderson - Legal (20) $ 16.05
4254 Multnomah County - Sup. (20) 3.00
1437 Pacific Steel Whse. Bldg. Maint. (20) 18.36
1075 City of Tigard Gen. Fund, Clerical Serv. (20) 625.00
1080 Tigard Lumber - Bldg. Maint. (20) 3.15
1082 Valley Auto Parts - :'Nat & Sup. (20) 1.85
Total Road Fund $ 667.41
TOTAL BILLS PAYABLE $9,083.04-
Page 2 ': 2/24/69
e'--ruary 20, 196`'
MEMO TO: City Cot?nccil
FRO"I: City Administrator
SUBJECT: Record Retention
As you are aware, the City has limited spaco in our existing
facilities. One of the critical problems relates to the storage
of the City's records, documents and other written material.
After research I have discovered several cities that have adopted
ordinances laying guidelines for the retention of various city
records.
It is my recommendation that you consider tike attached ordinance
establishing such guidelines and providing Pic with the authority
to destroy certain records as I Seem disposable. we are fortunate
in that the City is young enough not to have collected many years
of material that could well have been disposed of I believe
this approach will allow us to maintain better records in such
a fashion as to be more readily available and at the same time
require a minimum of filing .facilities.
Will you phase bringthe attached copy of the ordinance to our
regular Council Meeting, Monday, February 24th for consideration
at that time.
Res, ec fully ,u}„nZtte=u,
Stephen _i. T- lfer
SNIT/dl
0110 TO: Cit, council aul Planni. ra_ < Nonwission
FVOM: City -„ninistrator
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Tuesday, ;arch 23th jOIWT COUnCIL ZAa 1i., :O.I. 9I. CO_
'hurs:ay, March 27th FIR F P ALICnTION OF P"NqTV CUKAMI&I I,
Thursday, April 3ra SrCONO I 'IO., OF I :'O AIS ION HEAR1171
Tuesday, April Stip- ?LL:nINC CO 1ISSIO< NEARIN3 AND AACOIDAVIOA .0
CITY COUNCIL
>ionCay, ";aril 14Lh - COU. CIL ...I'i OF CtIUnCIL .L P.Ily ::
Thursday. April 17th ".IS' FIRST NOTICE OF COUINIL EnAKI";G 0
CO:'? ,L ,,IV 2
Thursday, April 24th PUDLI..H SECD..D�NOTICE OF COUNCIL HEARI 'C
COMPREHENSIVE r
Monday, April 2GLh COUNCIL NEARING ANU ADOPTIOMOr COMPREnENSIV, PLK:
Again, I would lira to point out that the abode schedule is tonLative
and is intended to provi0o deadlines for each phase o_ t%o process.
I am recommending the .moratorium to begin the Way after the regularly
scheduled Planning Com iinsion meeting on :iarch 13th accauseI foci that
it would be difficult For either the Planning.. Commission or City Council
to be considering :one changes'•,:h_n :.o`are in the -Midst of holuing
public hearings on :the proposed comprehensive plan. Provi0cd that we
are able to follow the schedule`fairly, closely, the moratorium'would
last slightly less :han one month and I doubt that it woul:, have any
page 2
par Licularly t!riou -!f Fo„ts c)i,, tl ,.
�uctl �-aoratoriu,
able to eche ntr,atc tha;r rfort!" un "::I(-, 1. ;r;"1 ; t:
;�riocl.
lay I sucgyesL Lli�it you �;tuc' t;"i_ :�cl)erlulc ana �nc1u.: fo :t tior.
carcfull_' aIle: come :.)r, par,2t-. _ue. 'a, ,
entire progrzu;l in dc.-tail. ��
The City of Tiq ird and th( surrounding area has c'.eve_loped on a
"shotgun" basis without the hencfit of planning or coordination
of procirams. 'i'he City' s staff is therefore engaged in an effort
to produce a comprehensive Ulan that will provide the guidelines,
principles, and objectives for continued growth on an orderlv and
coordinated oasis. This plan is one part of a large and complex
planning process which the City of Tigard is about to undertake.
f The planning process in general is described in more detail below.
The key to this planning process is involvement of people. In
other words, the planning process is a form of communication.
This communication, like all corununicati.on, must be two-way .
between the City Council, Planning and 'Zoning Commission, and
Staff, who are charged with the responsibility of planning for _
the orderly development and growth of the City, and the citizenry
whose property is directly affected by this process. In order to
begin the communication the City Staff is producing a proposed
comprehensive plan in "rough draft" form. It is then the City's
sincere hope that citizens will become involved by providing their
suggestions and comments regarding additions; deletions, or changes
s to the proposed plan. The final draft of the proposed comprehensive
plan will be the subject of numerous public hearings before both
the Planning and Zoning Commission and City _Council ,prior to its
final adoption by resolution.
During this comprehensive planning process many of the City's
g deficiencies, in terms of capital improvements, will become evident.
This willrovide an opportunity pportunty fore the City Staff to produce a
capital improvements program that may extend over along ,period of
years., We will then be able to determine approximate costs for j
each improvemenr_, establish priorities, and .develop- a schedule of
financing.
The following are notes describing the planning process in general. j
It should be noted that the planning' process should. provide policy
guidelines for the development of a city, however, theseguidelines
should ,be flexible in order to allow for alternative methods of
development. The planning process should be composed of three II
separate parts. The comprehensive plan, the proposed zoning plan,
and the zoning plan. These three parts must be coupled with a
procedure enabling the City to administer the total process in
an orderly fashion.
f
Part 1. The Comprehensive Plan
The Comprehensive Plan should be composed of two items . The
comprehensive plan map, anti the comprehensive plan text. The
former should illustrate and the latter should verbally descri�_e
the basic principles and objectives of the development of the
City.
The plan should be composed of several different elements including,
but not limited to land use, streets, parks (community and neighbor-
hood) , public facilities, street lighting, storm drainage, boulevards
and perhaps pedestrian circulation. The text of the comprehensive
' plan would verLally describe the objectives of each element in such
a fashion that the reader. would be able to mentally draa a oicturc
of the Councils' intention as to the future development of the City
with respect to streets, parks , r,, whatever the particular element
E may be. The maps on the other hand would illustrate the same object-
ives in graphic form.
Regardless of the particular element involved, the comprehensive
' plan must be done schematically. The comprehensive land use plan
for example, should be done with general land use classifications
such as; industrial, retail business, transition and single family
residential rather than the more specific zoning titles found in
the zoning code. The plan should indicate land use objectives such
as appropriate buffering of single family uses from commercial,
s, industrial or manufacturing uses , integration of green belts
establishing urban form and 'character, relationship of land uses ''
pr to street circulation, etc.. This approach creates a plan that is
flexible yet provides a stable guideline for the development of
the City. The map 'illustrating the general 'land use objectives
should be schematic.. The boundaries between classifications should
be drawn to indicate an obviously flexible border thereby illustrat-
ing the concept rather than the actual intended lot by lot zoning.
Another illustrationof the schematic quality required of the
comprehensive plan ,might`be the park element'. This element could
best be illustrated ;by a map of the City deliniating the required
number of neighborhood, community, or regional. sized 'parks. This
element would then indicate numbers of parks needed and their
relationship to, given neighborhoods within the City - thereby
g, only schematically, illustrating the objective rather than definitive
park sites.
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Likewise the street element of the comprehensive plan should
r indicate street 'circulation requirements in terms; of freeways,
arterials, collectors, and boulevards. Proposed streets would
be indicated by corridor rather than specific right of way 'location.
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WIMS
Part 2. The Proposed Zoning Plan
The second hart of the planninq process should be an interim stage
between the comprehensive plan and actual zoning. This part should
be more than a conceptual illustration and text. It should indicate
the Councils ' latest thinking on the actual proposed land use. At
this stage of the process, one would begin using the actual zoning
classifications and relating them to actual land measurements.
The use of this part should indicate future zoning in such a fashion
as to let a property owner know which uses he may expect to develop
his land with. This step should be accomplished as soon as the
Planning Commission and the Council have determined what zoning
classification any given piece of land should have. The proposed
zoning step should avoid a tax burden created by higher zoning
classifications placed on the land prior to actual development.
The illustration of this interim step would be accomplished on the
City zoning map. After appropriate public hearing by both Planning
Commission and City Council, areas that were considered for proposed
zoning would be indicated on the map in dotted lines over the under-
lying existing zoning . Areas of uncertainty should remain zoned as
they exist. In no case should actual zoning or proposed zoning be
contrary to the principles, objectives and policies as established
by the first phase of the comprehensive plan.
Part 3-. The Zoning Plan
The third part of the planning process should be actual zoning.
This stage of the process includes the zoning ordinance and the
zoning map made a part of the ordinance by reference. This phase
is the culmination of the planning process. The final zoning
embodies the policies and objectives as established in;the original
comprehensive planning phase and provides for specific uses to
relate to specific land areas. The property 'owner at this stage
is aware of exactly what he may develop on his landand by referring
to the zoning code may proceed to develop his land in accordance
with the restrictions being appropriate to any given classification.
Part 4. Procedural aspects to the planning process
In addition` to the three parts of the planning process there must
alsobe an established procedure for handling each of these parts`.
In each case the procedure should allow for either the property
owner or the legislative body to initiate' amendments to' any` of
the three phases. A property owner desiring .changes in the
comprehensive plan or re-classification of zoning should make
written application on a prepared form and file the form with
the City Recorder paying a filing fee. After appropriate hearings
and recommendations from the Planning Commission the Council would
- ' then hold a" hearing and take legislative action as trey deem
appropriate.
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Administering the zoning process is a demandinq and technical
job. One must consider, comprehensive plan amendments, proposed
zone changes, zoning reclassifications, planned unit developments,
conditional use, etc. Each of these individual processes requires
an established routine involving application, staff review, posting
of notice of hearings, and so on until final action has been
accomplished and the process has come to a conclusion.
These notes have been somewhat sketchy and are intended only to
put down some of my thinking on the planning process. They should
be used as a starting point - to be expanded upon and improved in
the establishment of a sound planning process for the City of Tigard.
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