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City Council Packet - 03/10/1969 TIGARD CITY COUNCIL REGULAR MEETING MARCH 10•, 1969, 7:30 P.M. AGENDA• 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES, February 24, 1969 5. WRITTEN COMMUNICATIONS 6. APPROVAL OF BILLS $ 21,899.87 7. MONTHLY REPORTS (a) Administrator (b) Building (c) Finance (d) Police (e) Public Works 8. RESOLUTION REGARDING PORTLAND METROPOLITAN AREA TRANSIT SYSTEM (a) Recommendation of City Administrator 9. ACCEPT 1967-68 AUDIT REPORT (a) Recommendation of City Administrator 10. AUTHORIZATION TO HIRE_ADDITIONAL EMPLOYEE - Accountant (a) Recommendation of City Administrator 11. O.E.A. :STREET LIGHTING (a) 'Recommendation of City Administrator 12. ORDINANCE No.'69- AN ORDINANCE SETTING HEARING WITH RESPECT TO PROPOSED ANNEXATION OF THE LANDS OF Conrad E. Anderson et al, Carl Perry et`al in Section 35, T1S, .R1W, W.M. WASHINGTON COUNTY, OREGON, rAND'DIRECTING'GIVING OF NOTICE THEREOF, located in vicinity of S.W. Greenburg Road and Hwy. 217 (a) 'Ownership - 100% petitioned Assessed valuation'$7,800. Area - 6.16 acres ` Zoned R-7 (b) PublicHearing8:00 P.M. (c) Adoption of Ordinance 13. ORDINANCE No. 69- AN ORDINANCE ANNEXING TO THE CITY OF TIGARD LANDS OF James J. Praggastis et al and Ted L. 'Millar, et al, in 'Section`10, T2S, ,R1W, W.M. WASHINGTON COUNTY, OREGON in vicinity of S.W. Pacific Hwy. and Canterbury' Lane' page'1 (a) Ownership - 100% petitioned Assessed valuation $15,900. Area - 4.19 acres Zoned A-2 (b) Continued from February 24, 1969 Council Meeting (c) Adoption of Ordinance 14. ORDINANCE No. 69-_ AN ORDINANCE AMENDING THE CITY OF TIGARD ZONING ORDINANCE, Chapter 155, LIMITED NEIGHBORHOOD COMMERCIAL (a) Public Hearing 8:00 P.M. (b) Adoption of Ordinance 15. GRAEPER PROPERTIES INC. CONDITIONAL USE APPEAL, property located at 9960 S.W. Walnut Street, Mi,p ##2S1 2BD, part of Tax Lot 2200, present zone C-3 (General Commercial); applicant is re- questing conditional use for multi-family dwellings; application denied by Planning and Zoning Commission (a) Public Hearing 8:00 P.M. 16. ORDINANCE No. 69-_ AN ORDINANCE GRANTING A ZONE CHANGE WITH RESPECT TO THE LANDS OF R. A. Johnson (Circle A-W) in Section 1, T2S, R1W, W.M. TIGARD, WASHINGTON COUNTY, OREGON located at 13905 S.W. 72nd Avenue, present zone R-7 (Residential); requested zone M-3 (Light Industrial); application approved by Planning and Zoning Commission. (a) Public Hearing 8:00 P.M. (b) Adoption of Ordinance 17. ORDINANCE No. 69-_ AN ORDINANCE GRANTING A ZONE CHANGE WITH RESPECT TO THE LANDS OF Arthur W. Verharen and Margaret C. Verharen in Section 36, T1S, R1W, W.M. TIGARD WASHINGTON COUNTY, OREGON, property;located at 8320`S.W. -'P£affle`Road, present zone R-7 (Residential); requested zone A-2 (Multiple Dwelling); application denied"`by Planning and Zoning Commission. (a) Public Hearing 8:00 P.M. (b) - Adoption of.Ordinance 18. ORDINANCE NO 69- AN ORDINANCE GRANTING A ZONE CHANGE AND APPROVING`CONDITIONAL'.USE WITH RESPECT TO LANDS OF Lyle Goodell and Evelyn Goodell in Section 3, T2S, ;T1W,' W.M._.WASHINGTON COUNTY, OREGON, FROM COUNTY'S-R" CLASSI- FICATION-TO "PLANNED RESIDENTIAL DEVELOP- MENT" UNDER "SINGLE-FAMILY'RESIDENTIAL R-711 ZONE OF THE CITY, OF TIGARD located at 12355 S.W. Walnut, present zone Washington,County S--R (Suburban`Residential) to R-7' (Single- family Residential). ;Application approved by Planning and Zoning Commission for zone page 2 - AGENDA change to Planned Residential Development under Single-family R-7 (with conditions) (a) Public Hearing 8:00 P.M. (b) Adoption of Ordinance 19. ORDINANCE No. 69-_ AN ORDINANCE GRANTING A ZONE WITH RESPECT TO THE LANDS OF Henry R. Potter and Jean Audrey Potter in Section 34, T1S, R1W, W.M. TIGARD WASHINGTON COUNTY, OREGON, property located south of Summercrest Drive on west side of 121st Avenue; applicant is reques- ting 1.35 acres of land be re-zoned from R-7 (Residential) to C-5 Limited Neighbor- hood Commercial. Application denied by Planning and Zoning Commission (a) Public Hearing 8:00 P.M. (b) Adoption of Ordinance 20. ORDINANCE Ido. 69-_ AN ORDINANCE GRANTING A ZONE CHANGE WITH RESPECT TO THE LANDS OF Henry R. Potter and Jean Audrey Potter in Section 34, T1S, R1W, W.M., TIGARD WASHINGTON COUNTY, OREGON, property located south of Summercrest Drive on west side of 121st Avenue. Applicant is requesting 13.5 acres of land be re-zoned from Washington County S-R (Suburban Resi- dential) to R-7 (Residential). Application approved by Planning and Zoning Commission. (a) Public Hearing 8:00 P.M. (b) Adoption of Ordinance 21. HENRY R. & JEAN-AUDREY-POTTER rPLANNED RESIDENTIAL APPEAL on 8.5 acres of land ;located;south`of Summercrest Drive on west side of 121st Avenue. -Appli- -cant is requesting conditional use for planned residential on 8.5 acres of land.' Application denied by Planning and Zoning Commission. (a) Public Hearing 8:00 P.M. 22. S. W. GRANT STREET STORM SEWER IMPROVEMENT DISTRICT (a) Public,Hearing 8:00 P.M. (b) Recommendation of City Administrator 23. ORDINANCE No. 69-_ AN ORDINANCE ANNEXING TO THE CITY OF TIGARD LANDS OF`Annand et al, in Section 10, T2S, - R1W, W.M. WASHINGTON COUNTY, OREGON (vicinity S.W. Canterbury Lane &'S.W. -Pacific Hwy.) (a) Ownership - 68.4% petitioned Assessed valuation $82,300. Area - 23.53acres Zoned = PR (b) ' Public Hearing 8:00 P.M. page 3 - AGENDA (c) Adoption of Ordinance 24. ORDINANCE No. 69-_ AN ORDINANCE ANNEXING TO THE CITY OF TIGARD LANDS OF Leota J. Miller and Lynn T. Miller, in Section 3, T2S, R1W, W.M. WASHINGTON COUNTY, OREGON in vicinity of S.W. Park and Derry Dell Court (a) Ownership - 100% petitioned Assessed valuation $18,400. Area - 3.95 acres Zoned R-7 (b) Public Hearing 8:00 P.M. (c) Adoption of Ordinance 25. ORDINANCE No. 69-, AN ORDINANCE ANNEXING TO THE CITY OF TIGARD LANDS OF Lynn T. Miller, et al, Fred E. Trueax, et al, in Section 3, T2S, R1W, W.M. WASHINGTON COUNTY, OREGON in vicinity of 115th Avenue and Fairhaven Street. (a) Ownership - 1001% petitioned Assessed valuation - approx. $31,600. Area - 11.53 acres Zoned R-7 (Residential) (b) Public Hearing 8:00 P.M. (c) Adoption of Ordinance 26. ORDINANCE No. 69-� AN ORDINANCE ANNEXING TO THE CITY OF TIGARD LANDS OF Glen L. Wilcox, Lorraine Wilcox, and Robert W. Reynolds in Section 12, T2S, R1W, W.M. WASHINGTON COUNTY, OREGON in vi- cinity of Bonita Road and 76th Avenue. (a) Ownership - 100% petitioned Assessed valuation` $15,£00. Area 3.53 'acres Zoned A-2 (Multiple Dwelling) (b) Public Hearing 8:OO P.M. (c) Adoption of Ordinance 27. STEVENS, THOMPSON & RUNYAN, INC., INTERIM SEWAGE TREATMENT PLAN (a) Recommendation of City Administrator 28. OTHER BUSINESS 29. CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK 30. ADJOURNMENT page 4 - AGENDA T I G A tt ) C I i, i REGULAR MEET"titYc", k*hi,i'F 0 1969. C 1, ROLL CALL2 Present: :R'ay r F. G. Nile, C ,,z fir_ti r Esergmanr, ianaeF. Laz3er ft, i= z .etas M. O'Halloran, <tephan M. &I _i, CitY _stratO" Dea:ryck i`r t man, D Putt' city Attovno, m r- C, Thompson, 'Ci _c;tcx of l x,::..- Works: r0116 to tib, city Recolder. 2. PLEDGE OF ALLEGIANCE 3. APPROVAL Or MlaUTRE, Y6brusaky 04, 069 (a) ApprOvsd at suxheuitt,"t 4. AMIT'TEN cCMMUN C`.ATWNS - "tree ar,�irg, (a) Letter frim M2. ti'aki Yea ger of r.. Wn . i City for relocating Butler nib .-an .r "T"' _' (b) Letter fryn City �i �a°t e i v1 ncrth, city .i a a a d cae legislation to PrOvide maa& tram" ne asc<. ry tc f tz; politan Area. W APPROVAL OF B1LL8 01,S99-a7 (a) Motion to aPPOOVOY Councilman Bei u-ma gin, aawnand hy C;.'u c L man Moore. Approved by unanimous vOte Of C -:rt"., 6. MONTHLY REPORTS (a) Motion to approve- COUn"Mari .La:"1an' seconded by Coun- cilman ouncilman Larsen. Approved by unanimous Crete of Council. 7, 1967-68 AUDIT REPORT (a) City Administrator requeat:ed matter be .yet cver to march 14, 1969 Council meeting. 8. AUTHORIZE HIRING ADDITIONAL EMPLOYEE - Accountant (a) City Administrator recommended hiring an additional employee to strengthen the accounting staff; salary range $580 - $695; He also requested authorization to purchase an additional desk for approximately $125 $135.' (b) Motion by councilman Larsen to hire an accountant and purchase a:desk; motion seconded by Councilman O'Halloran. ApprOVed by unanimousvote Of Council- 9. _iTo9. AUTHORIZE O.E.A. STREET LIGHTS (2) (a) City Administrator recommended installation of two additional street lights in the vicinity of SX. 66th and Arlanta. Addi- tional cost to the City, $%20 per month, (b) Motion to authorize 2 additional street lightat Councilman Moore, seconded by Councilman Bergmann. Approved by unanimous vote of Council. 10. STEVENS, THOMPSON & RUNYAN, INC_',. INTERIM SEWAGE TREATMENT PLAN (a) City Administrator suggested Council review Engineer`s reccm- mendation regarding interim sewage treatment plan,, 11. ORDINANCE No. 69-16 - AN ORDINANCE SETTING HEARING WITH RESPECT TO PROPOSED ANNEXATION OF THE LANDS OF' Conrad E. Anderson et a1, Car1 Perry et a in Section 35, TIS, R1W, W.M. WASHINGTON C^_UNTY, OREGON, AND DIRECTING GZVING OF NOTICE THEREG , (a) Set Public Hearing April. 14, 1969, 8:00 P.M. (b) Motion to adopt: Councilman Moore, seconded by Councilman O`Halloran. Approved by unanimous vote of Council'- 12. ORDINANCE No. 69-12 - AN ORDINANCE ANNEXING TO THE CITY OF TIGARD LANDS OF James J. Praggastis, et a' and Ted L. Millar, et a1 in Section 10, T28, R1W, W.M. WASHINGTON C1:;U7NTY, OREGON, (a) Adoption of ordinance continued from February 24, 1969 Council meeting. Mayor Kyle recuested City Recorder to re-read ordinance three times by number and title only. Ordinance approved by majority vote of Council, Councilman O'Halloran abstained from voting. 13. ORDINANCE No. 69-17 - AN ORDINANCE ANNEXING TO THE CITY CF TIGARD ANDS OF Annand et al, in Section 10, T2S, R1W, W.M. WASHINGTON COUNTY, OREGON. _ (a) Public Hearing 8.00 P.M. No Testimony - Public Hearing Closed (b) Motion to adopt- Councilman Bergmann, seconded by Councilman Moore. Approved by unanimous vote of Council. 14. ORDINANCE No. 69-18 - AN ORDINANCE ANNEXING TO THE CITY OF TIGARD LA14DS OF Leota J. Miller and Lynn T. Miller, in Section 3, 'T2S, R1W, W.M. WASHINGTON COUNTY, OREGON. (a) Public Hearing 8:00 P.M. Mr. Endicott, resident adjacent to proposed annexation, Pro- tested as he felt he would be encircled by city;and was,con- cerned'about possible future development. Public Hearing Closed. (b) Motion to adopt: Councilman Larsen, seconded by Councilman Bergmann. Approved by unanimous vote of Council. �v pg 2 (Council Meeting 3/24/69) 15. ORDINANCE No. 69-19 - AN ORDNANCE ANNEX'_NG TO THE C---'TY CE TIGARD - LANDS Cr' Lynn T M`� ker, et al, cred E. Trueax, et a!, in Section 3, T26, RIW, W�M. WASP NGTCN C'•:,UN'TII, i REG 7N,. (a) Public Hearing 8.00 r,Ma Mr. David Hubbell questiur.ed if there would ht a change in zoning. Public Hearing Claaed. (b) Motion to adopt. Council,van Bergmann, seconded by Crunciiman O'Halloran. Approved by Unanimous vote Of Council. 16. ORDINANCE No. 69-20 - AN ORDINANCE ANNEXING TO THE CITY OF TIGARD LANDS OF Glan Y. Wilcox, Z,.-_�rraine Wi ccx, and Robert W. Rey_.clds in Section 12, T2S, R1W, W.M, WAS INGTON C3UNTY, CREGCNy (a) Public Hearing 8.00 't,M, No Testimony - hearing Closed. -(b) Motion to adapt. Councilman Moore, seconded by Councilman Bergmann. Approved by majority vote of Counc:il<. Roll call of vote as follows: Councilman B¢ra,mann, AYE, Councilman Larsen, AYE,- Councilman Moore, AYD'- Councilman O'Halloran, NAY,- Mayor Kyle, AYE. Since ordinance did not pari by unanimous vote, it wil.l be considered at March 24th Council meeting. 17. ORDINANCE No. 69-21 - AN 'ORDINANCE ADOPTING THE REPORT' 8't THE CITY PLANNING COMMISSION WITH RESPECT TO AMENDING AND SUPPLEMENTING ORDINANCE No, 67-21 "CITY OF TIGARD ZONING ORDINANCE OF 1967" BY ADDING THERETO.A CHAPTER NUMBERED 155 ESTABLISHING A LIMITED NEIGHBORHOOD COMMERCIAL C-5 LAND USE ZONING CLASSIFICATION, DEFINING USES PERMITTED OUTRIGHT, PRESCRIBING REGULATIONS AND RESTRIC- TIONS AND ESTABLISHING REQUIREMENTS IN CON- NECTION THEREWITH ON-NECTION'THEREWITH AND PRESCRIBING THE EFFEC- TI`YE DATE. (a) Public Hearing 8:00 P.M. Mr. £tan of S.W. 95th testified in favors Public Hearing Closed. (b) Motion to adopt: Councilman Moore, seconded by Councilman Bergmann. Proposed revision was discussed by Council with particular' attention to section on "Permitted Conditional`Use."i' Council requested all "Conditional`Use" Applications approved by Planning and Zoning Commission be referred to them for final action. ''In addition, City Attorney was instructed to amend' Ordinance 67-21 with respect to;procedure an Conditional use (in all classifications). pg 3 (Council Meeting 3/24/69) ' (c) Motion by Councilman O'Halloran to omit "Conditional Use" portion from Ordinance 69-21, seconded by Councilman Larsen. Approved by unanimous vote of C�:unci:i. Ordinance 69-21, as amended, was passed by unanimous vote of Council. 18. GRAEPER PROPERTIES INC., CND"ITY.ONAI, USE At IrEAL, property :located at 9960 S.W. Walnut Street., Neap #281 2BD, part of Tax Lot 2200, applicant is requesting Conditional. Use for Multi-family Lwel. ings in C-3 Zones application denied by planning and Zoning O)iwnission. (a) Public Hearing 8-.00 P.M. Mr. Mike Graeper, represetr,ting applicant, spoke i:,, favcr of development„ Public Hearing Closed. City Administrator stated application was denied by 2lanning and Zoning Commission due to uncertain sewer conditions. Planning staff recommended conditions that shou'l'd be imposed if Council granted "Conditional. Use". Council remuested Item 5 of Conditions be changed to "adequate storm sewer drainage be provided". (b) Motion by Councilman tore to approve "Conditianall 'U"se" with conditions as set. forthv seconded by Councilman Bergmann. Approved by unanimous vote of Council. 19. ORDINANCE No. 69-22 - AN C:NDINANC.E G_RANIA ING A Z3NE CHANGE W yTH RESPECT TO THE LANLs OF R. A. Tohnson (Circle A-A in Section; 1, T2S, R1W, W.M- ^?C:Plk`, WAS111:NGTON COUNTY, OREGON, present zone R-7 (Residential); requested zone M-3 ;(Light Industrial); application approved by Planning and Zoning Commission. (a) Public Hearing 8:00 P.M. No Testimony -Hearing Closed. (b) Motion to adopt: Councilman Larsen, seconded by Councilman O'Halloran. Approved by unanimous vote of Council. 20. ORDINANCE No. 69- - AN ORDINANCE GRANTING A'ZONE CHANGE WITH RESPECT TO THE LANDS OF Arthur W. 'Verharen and Margaret C. 4erharen in Section 36, TIS, R1W, W.M. TIGARD, WASHINGTON COUNTY, OREGON, present.zone R-7 (Residential); requested zone<A-2'<(Multiple Dwelling). Application denied by Planning and Zoning Commission. (a) Public Hearing 8:00 P.M. Those who testified for rezoning Mr'. Ken Bunn, Realtor Mr'. Gerry Cash, Realtor pg 4 (Council Meeting 3/24/69) Those who testified against: _fasf_e Mr. Paul Herberholz, 8400 S.W. - Mrs, Holmzn Mrs. Strickland Mr. Cowley, 8395 S.W. Pfaff`e Mr. and Mrs. Davis, S,W. 82nd :85 S,w'. 82nd _ Mr. and Mrs. R., E.. Rogers, Mr. .and Mrs. Pfaff e, s,w. Ff'ari:e St. Public Hearing Closed., (b) Motion to adopt Cousncilman Mocre, seconded by Courncl man Bergmann. Motion to adopt failed by vcte of 4 - rc ca':'_ cf vote as follows. Councilman Bergmann, AYE Co❑:ci_ma tarsen, NAY: Councilman Moore, NAYY Councilman O'Ha _gran, NAY; Mayc=r �y'=-e, NAY. 21. ORDINANCE No. 69-23 - AN CRE'NA.NCE t z,ra V_XG A 2_�riE Cf_n_NGE ANK; AtPRCVING C0'NT T'e-NAZ jSE wi.n RESPECT TC_ iANDS GV ':-y'e Goode!l and Eve`yn Goode in Section 3, T'2SR'-'W, W,;ej. .^.•REGON, rR M' WA.SY:'_NG1CN C0 N7_rY S-R` CLr S - ESCAT'_'-N TO "'PLANNED yESILENT .Ai DE.'EI- 1+'ENT" UNDER SINGLE FAM: Y T ESI;DELv_ AL n ZONE 6F THE C'ITy F TIGARD, _present zone Washington Cc,unty S-R (Subjzban Residertia'!:i to R-7 (Singe a`ni'�} Residentia;) Ai.'i^ ,icat-on approved by lanni_:g and Zoning Commissic;L for zone charge to Planned Res:.dertia_ Leve`-- orment under mingle fami`iy n-: (w-rf, ccnditions), (a) Public Hearing 8.00 PAM Mr. Jim Harris, engineer explained project. Public Hearing closed. (b) Motion to adopts Councilman O'Halloran, seconded by Coanci.'man Larsen. Approved by unansr..o4s vote of Council. 22. Council held one public hearing an all rezoning roguests of Henry R. Potter and Jean Audrey,Potter. (a) Public Hearing 8,00 P.M. Those who testified fors Attorney Pat Hurley, representing the developer Those who testified againsts ,' Mrs. Spathman, 121st & Summercrest, against C-5 neighborhood commercial Mrs. John Davis, 121st & Summercrest, against C-5 neighborhood commercial r Drive, against C-5 neighborhood _ Mr. Jim Robbins.- S.''' 'S ar..r---_ commercial Public Hearing Closed. 23. ORDINANCE No. 69-24 - AN ORDINANCE GRANTING A ZONE CHANGE WITH RESPECT TO THE LANDS OF Henry R. Potter and Jean Audrey Potter, in Section 34, :TiS, R1W, W.M. TIGARD, 'WASHINGTON COUNTY, OREGON, pre- sent zone R-7 (Residential),- requested zone /0 pg 5 (Council Meeting 3/44/69) _ C._5 (:A,,mi Led Neigh ;ar)-.toi cc,.T lercta.,.)_ Application denied by ilanning ana Zoning Coi miss ion. (a) Motion to adoptz co"nc i 1man BerTmann, seconded hy Councilman Moore. Motion failed to pass by wajor ty vette and orn trance will be re-read at March 24, :;969 Council me&t ng Kt ea.': of vote as follows: Councilman BerWmann, AYE: COO ci ,nan :tarsen, NAY- Councilman Moore. AYE, COuncilman C ha l5r'an, NAkr Mayor Ryle, AYE. 24. ORDINANCE No, 69-15 - AN CIRC NANCT GRANTING A :,NE is:H.;C-E vc:TH RESPECT TO THE LANr , ;3i Henry R,. -atter and Audrey Patter, in cecticn 34, xis, R1 , W.M. TIGARD, WAE'r' NGTGN COUNTY,UN'TY, OREGGNt present zonE, Waahin4tan County 5 R (8ahsrban Resi- �rt:'L",..a ne .--i renidantiaj CbU nlani=.^..._. (a) Motion to adapts Counc1 man r,Hallalan, se d._.. Y.y Co nci'i:man: Bergmann. Approved by unanimous vote of Cr,•unci'i. 25. HENRY R. AND JEAN AUDREY �CTTTER s"lANNED RES'_LENTjAj A._-EAL on 8„5 acres of land 'Located S. of 8ammercreat hz ve on K. w_de ci 1ljst Ave. Map QSI 34C, Tax late 900, 1000 and ` art of 110G, Arplicant is requesting "Conditions: one 4 . Ilannad Residential-1. Present zone Washington County Subu_ran 5.esidentia'_ and Ft-; (Re_ider,tialj<. Application denied by ilannlnS and Zoning commisaLwn. (a) Motion to Kl.ow 11annna Residential CandLtional :ase; Councilman Larsen., ssc�nded by Conncvlman Movie, Approved by unanimous vote of Cou c__ 26. S. W. GRANT STREET STORM SEWER IMPROVEMENT DISTRICT (a) Public Hearing 8:00 P,,M. Those cvho testified aaainsts Mr. Mike Hine J Mr. Bistline Public Hearing Closed, City Engineer stated remonstrances had been received from more than 66 2/'3% of property owners involved. (b) Motion by Councilman Moore that due to more than 66 2j3% of property owners remonstrating against the Grant Street Improvement District, `the 'city not form an improvement` district at this time; Notion seconded by 'Cauncilman Bergmann. _ Approved by unanimous vote of Council. OTHER BUSINESS A. Director of Public Works reported City received letter from Mrs. Mary Woodward of Tigard Women's Club recMesting City's assistance' for Beautification Program. The Tigard Women's Club has selected the Burlswood District for a Pilot City Beautification Program. The Women's Club would secure'' c pg 6 (Council Meeting 3/ 155) trees to be planted in this area and supervise the program. Women's Club is requesting city backing and also provide equipment to be used in digging holes. Estimated cost of renting backhoe, approximately $150. Motion.by Councilman Bergmann, City participate in Beautification Program with Tigard Women's Club? seconded by Councilman Larsen. Approved by unanimous vote of Council. B. Director of Public Works reported Mr. Gray wished to extend the sewer line near S.W. Lynn Street. Mr. Gray will pay for the ex- tension of the lines however, in trying to secure easements, the property owners wished assurance they will not be assessed when they .desire to connect to this sewer extension. Motion by Councilman Moore to instruct City Administrator to work `out details of contract with Mr. Gray and property owners involved '. and''bring before Council for their approval. Motion seconded by Councilman O'Halloran. Approved by unanimous vote of Council present. Co- Director of Public Works presented proposed contract with Council- man Moore for use of parking lot back of City Hall. Proposed agreement would be for $300 for use of land for one year. Charge for Igat 3 months of this fiscal year, $75.00. Council requested City Attorney prepare Resolution allowing City to do business with elected city official in accordance with Oregon Corrupt Practice Law. Resolution and agreement will be considered at next Council meeting. D. Adjournment - 10.40 P.M. C ecor er ATTEST: Mayor pg 7 (Council Meeting 3/"/69)` BILLS PRESENTED FOR PAYMENT March 10, 1969 GENERAL FUND, U. S. NATIONAL BANK Balance as of January 31, 1969 as corrected $40,123.77 February receipts 32,326.10 To Time Deposit (20,000.00) Bills paid February 24, 1969 (1,654.76) Balance $50,795.11 Check # 4188 John Murleu -training (16) $ 17.60 4256 Portland Community College- Work Study (12) 15.68 4257 Robert Hill - training (13) 76.00 4282 Oregon State Police - training (16) 25.00 4286 Tigard Times - Public Notices (12) 41.27 (14) 27.12 68.39 4287 N. W. Natural Gas (15) 31.41 (18) 69.00 100.41 4288 Portland General Electric (15) 7.23 (18) 46.78 54.01 4289 Tigard Water District (18) 6.00 4290 N. W. Industrial Lanudry (15) 8.40 (18) 16.90 25.30 4291 Stereo-tronics - supplies (10) 22.00 4292 William H. Poole - Judge (11) 250.00 4293 Rodney Atkinson - Janitor (18) 84.00 4294 S. & C. Assoc. Inc.-Typewriter (16) 95.00 4295 Stephen Telfer-Expenses (12) 28.12 4296 Union Oil Co.-Open. & Maint. (16) 82.45 4297 Del Ball Ford-oper. & Maint. (16) 8.29 4298 Tigard Pharmacy-Books (15) 13.90M.&S. (16) 3.44 17.34 4299 I.B.M. Supplies (12) 6.75 4300 Dept. of Motor Vehicles-teletype (16) 23.75 4301 George F. Cake Co.-Supplies (16) 68.85 4302 Commercial Communications-oper. & Maint. (16) 85.10' 4303 Gary-Worth Plymouth-oper. & Maint. (16) 15.17 4304 Butler's Tire-oper. & Maint. ' (16) 28.83 4305 Tigard Auto Body-oper. & Maint. (16) 18.50' 4306 Westway-Chrysler-Opera & Maint. (16) 148.98 4307 Sanderson Safety Supply-Supplies (16) 5.75 4308 Nudelman'Bors.-Uniforms (16) 139.10 4309 Nine T Nine Sales-oper. & Maint. (16) = 7.92 4310Platt Electric-Bldg. Maint. (18) 9.87 4311 General Telephone (16) 119.57 4312 General-Telephone-(10) 4.25 (12) 140.74 "(13) .10 145.09 1470 Title Insurance-Title search' (17) 25.00 Salaries, .taxes,,& Deductions 13,150.55 $' 14,974 Book Balance $ 35,820:.74 SEWAGE'DISPOSAL FUND U.S NATIONAL BANK Balance as of January 31,1969 $ 35,556.14' February receipts 55,326.32 Rent on P.W. Bldg.-Road Fund 100.00 To Time Deposit (45;000.00) Paid F,.bruary 24,1969 (6,321.19) Balance $ '39,661.27-r Check # 4217 Doris Hartig-Petty Cash (31) $ 29.85` 1442, Postmaster-postage (30) 25.00 (31) 25.00 50.00` 1443 Roger Thoms sen-Recording Fees (31) 21.00 ': 4314> American Society of Civil Engineers-Membership `(31) 22.00 1449 N.W. Natural Gas (30) 179.47 1450 Portland Gen. Electric (30) 303.76 1451 Scientific Supply-Supplies (30) 15.86 1452 Tigard Water District (30) 160.40 1453 Pennsalt Chemicales-Supplies (30) 168.00 1454 L.H. Cobb-Repair & blaint. (30) 6.90 1455 Hinds Supply Co.-Repair & Maint. (30) 33.66 1456 Mobil Oil Corp.-Supplies (30) 15.96 1457 A.S.E. Supply-Vehicle Oper. & Maint. (30) 8.64 1458 Wallace & Tierman-Supplies (30) 4.00 1459 Scientific Supplies-Supplies (30) 130.79 1460 Whitcher Printing-Supplies 9.95, Print 59.74 (30) 69.69 1461 Eimco Corp.-Repairs & Maint (30) 92.25 1462 Hersey-Sparling-Repairs & Maint. (30) 6.50 1463 Bishop Chimney Sweep -Repairs & Maint. (30) 50.00 1464 Pacific Steel Whse.-Reparis & Maint. (30) 88.51 1465 Ken R. Humke-Repairs & Maint. (30) 17.23 1466 Washington County Survey Sect.-Supplies (31) .85 1467 Harris & Griffin-O.E.A. 72.00 1468 Engineered Control Products- R. & M. (30) 27.40 1469 General Telephone (30) 32.67 1470 Title Insurance-Legal (31) 128.00 Salaries, Taxes, & Deductions 3,067.40 Total $ 4,802.79 Book Balance $ 31,858.48 SEWER SEWER CONSTRUCTION FUND, U.S. NATIONAL BANK Balance as of January 31, 1969 $ 740.55 STATE TAX STREET FUND, U.S. NATIONAL BANK Balance as of January 31, 1969 $ 6,173.98 February Receipts 1.6,035.87' To Time Deposit ( 20,000.00) Paid Feb. 24, 1969 ( 439.66) Balance $ 11,770.17 Check# 4297 Del Ball Ford-Veh. O & M (20) 3.20' 1465Ken R. Humke-haat. & Sup. (20) 67.05 1090 D.A. Davidson Paving- R'& M (20) 25.23 1091 Portland General Electric (40) 2.50 1092 Tigard Water Dist. (40) 5.00 1093 < West Bearing & Parts- Veh. 0 & M (20) "319.32; 1094 Tap Plastics-M & S (20) 2.63 1095 City of Portland Mat. '& Sup. (20) 20.02 1096 Industrial'.Air-Mat. &'Sup. (20) 26.30 1097 Davis Industrial`Prod. - Mata-& Sup. (20) 10.22 Salaries, Taxes & Deductions " 928.31 Total $ 1,409.78 Book Balance $ 10,360.39 ROAD FUND, U.S. NATIONAL BANK Balance as' of'January 31, 1969 $ 5,430.19` February Receipts 300.00 ' Rent on P.W. Bldg. to Sewer Fund (100.00) Page 2 3/10/69 Paid February 24, 1969 (667.41) Balance $4,962.78 Check # 1470 Ti'--1e Insurance - Legal (20) 42.00 Salaries, Taxes, & Deductions 672.02 Total $ 714.02 Book Balance $ 4,248.76 BANCROFT BOND #2 & INT. U.S. NATIONAL BANK Balance as of January 31, 1969 $ 1,218.31 February receipts -0- Balance $ 1,218.31 BANCROPT BONP #3 & INT. U.S. NATIONAL BANK Balance as of January 31, 1969 60.82 February receipts 113.84 Balance $ 174.66 BANCROFT BOND #4 & INT. U.S. NATIONAL 8NK Balance as of January 31, 1969 $ 626.41 February receipts 169.70 Balance $ 796.11 Total Payables $ 21,900.87 Total Bank Balance $ 88,218.09 F Page 3 3/10/69 MEMO TO: Mayor and Council March 7, 1969 FROM: City Administrator SUBJECT: Progress and Status Report 1. RECEIPT OF FEDERAL AND STATE MONIES FOR PINEBROOK INTERCEPTOR We have received the allowable matching monies for the construction of the Pinebrook Interceptor from both the Federal Water Pollution Control Agency and the State of Oregon's 25% matching fund for sewer construction. This receipt closes this project and puts our sewer replacement expansion fund back into balance. The Oregon State Sanitary Authority will not allow anybody to use the old "package" treatment plant used in the Pinebrook neighborhood. For this reason, we are unable to sell it, and I have instructed the Public Works Department to dismantle the plant and salvage pumpts, electrical gear, and any other items that may be useful to us in the future. It is my intention to designate that site as a City land fill, thereby beginning the process of developing it as a small neighborhood park. I have also begun explorations with George Penrose to consider the acqui- sition of several small parcels of land lying north of the old treatment facility in order that we may expand the site into a truly neighborhood sized park. 2. BRIDGE AT WOODARD PARK John Cook has asked me to suggest a possible project that the Lions Club could use as their annual civic project. After some discussion amongst the staff we have decided that the Lions Club could perhaps aid in the purchase of materials and construction for the completion of the bridge leading into Woodard Park. At last report, the Lions Club was extremely interested in this project and I anticipate work will begin very quickly. 3. INTERVIEWS FOR PLANNING CONSULTANTS Last week, I sent letters to six well known planning consulting firms requesting each to submit a letter or resume of their_ respective backgrounds and capabilities in the field of planning. The deadline for receipt of these 'resumes was Friday, March 7th. The next process will be to narrow the field to probably two consultants for interview prior to making a recommendation to the Council for authorization to,retain the most capable consultant. It my intention to;utilize the`consultant not only,to rewrite the Zoning Code, but also to become"involvedin policy fc -,elation with respect to the second phase of our comprehensive,plai.ning process. -It is also my intention to make application for a' 701 Planning Grant to aid the implementation of the second phase. This will also become one of the duties of the planning consultant. 4. COMMONWEALTH DEVELOPMENT As I have mentioned in previous monthly reports, Commonwealth, Inc., a large mortgage and development firm, is,about to:begin develop- ment of a rather substantial sized planned community,, north of North Dakota 'Street and lying between 121st and Fanno Creek,; south of Scholls Ferry Road.` They have requested me to aid them in obtaining water from Tigard Water District. - I have passed the proposed plans alongto the Water District and have been assured c at the staff level that supplying'water to the neighborhood should be no problem. The plans are currently with the Water District's engineering consultant for review and design of the necessary page 2 facilities. Upon agreement between Commonwealth and Tigard Water District, we will ask Commonwealth to annex to both the City and the Water District. 5. CITY'S NORTHERLY BOUNDARY As most of you are aware, Mayor Kyle and past Mayor Loy of _ Beaverton have had an informal agreement regarding the boundaries between Beaverton and Tigard. Development activity in the area of Scholls Ferry Road has caused concern between both cities as to whether or not this agreement is still pending with Beaverton's new Mayor James Moore. The Mayor and myself attended a luncheon meeting with Beaverton's Mayor and City Manager to discuss this problem and they agreed that each body should go back to their respective Councils and discuss the possibilities of a pact between the two cities agreeing upon a future common boundary. Both cities seem to have agreed at the staff level that Scholls Ferry Road and Old Scholls Ferry Road on the west, make a logical boundary for the future. It is also the staff's feeling that boundaries east of the Beaverton-Tigard Freeway should also follow Scholls-Ferry Road to a point on the north at approximately Garden Home Road. This would mean that our ultimate City boundaries should perhaps includes all of the Metzger area east to the Washington County line. 6. ANTICIPATED CHANGE IN BUILDING ACTIVITY The month of February showed a downward trend on the issuance of building permits, however, we have several rather large out- standing projects to be issued building permits in March. In working toward estimated budget revenues for building permit fees during the next, fiscal year, I am anticipating a reversal of our current four apartment units to one single family unit trend. In other words, the apartment developers have become cognizant of our sewer problem and also of the concern of both Planning and Zoning Commission and Council, regarding additional multi-family units. Single family development is likely to increase substantially due,to thefactthat we have approved several large single family planned residential plats in the last several months. These include the Brayson-Griffin project, the proposed Paterson development on Walnut, and we have before the Planning Commission shortly an additional project involving 15 or 16 homes on Joe Chamberlain's property. As you will recall we also annexed'some land south of Fanner along 115th Avenue which is owned by Edwards Industries, Inc. At,last report their intention was to move ahead with single family, development in that area. 7. 1969-70 BUDGET Now that we have received our Audit for the fiscal year '67-'68, we are able to more accurately determine the beginning cash balance for our next,pear's budget. This coming week will be spent completing thepreliminarybudget at the stafflevel:prior to its submission to the Budget Committee for preliminary review. I have re-worked the existing pay plan and will be prepared to recommend an option of the new pay plan which has been rather thoroughly researched in terms of comparability with otherlocal governmental units. it is my hope that we can adopt,the pay plan` portion of thebudget'first in orderrthat we may avoid re-doing the entire budget at the last minute due to a'change in the,pay plan. page 3 B. We have just received a report from Stevens and Thompson on secondary sewage treatment facilities expansion. This, in other words, is the study that we requested Stevens and Thompson to do, laying out alternatives for interim solutions to our sewage treatment problems. The report recommends alternate A, which would be an expansion of our existing plant. To accomplish alternate A, we would have to have agreement of the Oregon State Sanitary Authority which as you are aware is not currently allowing expansion for sewage treatment facilities. I am exploring a fourth alternative that was not looked at by Stevens and Thompson, which would be similar to their proposed alternate C. This would entail a joint agreement of Multnomah County, Washington County, Beaverton and the City of Tigard to construct a portion of the proposed interceptor and a pumping station allowing us to temporarily use Portland's Tryon Creek plant. In order to pay for this facility, I am going to ask the other jurisdictions at the staff level to consider the possibility of funding for a feasibility study to be conducted by a knowledgeable bond consultant. It is my feeling that such a project could easily be financed by a non profit corporation with short term revenue notes secured by a minimal sewer rate increase by each of the contracting agencies. This would allow us to put monies into a usable facility for the future rather than putting monies into a plant expansion only to have it wasted in:a period of several years when a master interceptor is constructed. I will discuss this in more detail with you in the near future. Respe&-tuil)- sbmitted, Stephen M. 'Telfer SMT/dl t� March 7, 1969 MEMO TO: Mayor and Council FROM: City Administrator SUBJECT: REQUEST FOR ADDITIONAL EMPLOYEE After several discussions with Jim Savage, our Auditor, it has come to my attention that our accounting procedures are somewhat weak. I have discussed this with both Doris and Kay Segee, who is presently doing our accounting work, and they concur. The accounting function is of course the backbone to a municipal operation. The lack of qualified personnel in this area can lead to very serious consequences both legally and financially. While I am knowledgeable in accounting, I am certainly not an accountant, nor do I have time to be able to work continuously on improved systems and detailed bookkeeping to insure both internal control and proper operation of our funds. Likewise, Doris has a tremendous quantity of clerical work to accomplish as City Recorder and must also devote a good deal of her time to general supervision of our existing clerical help. In order to solve this problem, I am requesting permission to hire an accountant in our existing pay range of $580-$695. I feel this range is applicable to the existing labor market for a qualified accountant. I have taken the liberty of surveying the availability of qualified people for this position and with the aid of Jim Savage have located a woman who is well qualified, having worked for a large accounting f1rm and also as full charge bookkeeper for several private businesses, Due to several personnel turnovers during ;the year-our-current-budget has ample monies available to pay this new position for the remainder of this fiscal:.year. This will Of. courser mean the addition of this position in next year's budget, which I had anticipated doing any- way. Also needed immediately would-be one desk to cost approximately $125 to $135. This may accomplished in this year's budget by transferring monies from several accounts with unencumbered balances that may-be_delayed until next year's budget. Your "serious consideration and approval of this request will greatly strengthen our accounting program and also increase the efficiency of our clerical personnel. Resp lly submitted, Stephen M. 'Telfer SMT/dl i , MESON BUILDING PERMITS CITY OF TIGARD February 1969 TO: City Administrator FROM: Building Inspector SUBJECT: Monthly Report CONTRACTORS ADDRESS' TYPE VALUATION 12430 S.W. in St. Office remodel $ 2,000.00 . Robert C. Moore 400.00 Foster & Kleiser 11955 S.W. Pacific Hwy. Sign 11765 S.W. Tigard Dr. Residence 15,087.00 Alexander Construction 232,000.00 Robert Cooper ,< 10200 S.W. McDonald St. 28-unit apt. 3,800.00 Plaza ,Pool Co.- 13660'S.W. Pacific Hwy. Pool 500.00 Federal Sign 12600 S.W. Old 217 . Sign 15,087.00 Alexander Construction 11700 S.W. Tigard Dr. Residence 800.00' C. E. Stevens 11981 S.W. Pacific Hwy. Sign 20,504.00 Carl Reiling 9045 S.W. Sattler Rd. Residence 500.00 Ramsey Signs 12260'S.W.-Main St. Sign 450.00 -Ore. Sign & Neon Co. Hwy. 99 & McDonald St. Sign Total, February 1969 $291,128.00 Total Year-to-date $1,458,488.00 FINANCIAL STATEMENT February 1969 REVENUES 1968--69 Current Year to GENERAL FUND Budge_ Month Date `Cash on hand 7/1/68 $ 20,000. $ -0- $ 24,124. Property Taxes 82,000. -0- 77,170. Delinquent Taxes 1,900. -0- 1,345. Land Sales & Advance Taxes 5. -0- 26. LICENSES AND PERMITS Business $ 10,500. $ 104. $ 10,944. Liquor 80, a0- 85. Plumbing 900. 460. 1,780. Building 18,500. 735. 10,999. Moving 100. -0- -0- Sing 250. 50. 188. Bicycle Licenses 250. 9. 85, FINES AND FORFEITURES Court $ 19,100. $3,778. $ 16,471. Library 50. 39. 182. USE OF MONEY & PROPERTY Rentals $ -0- $ -0- -0- Telephone Pay Booths 150. -0- 19. Interest 400. 43. 213. ON REVENUES FROM OTHER AGENCIES Cigarette Tax $ 11,750. $3,030. $ 8,318. Liquor Tax 16,100. 4,655. 11,800. Trailer Sales Tax 150. -0- 133. Traffic Safety Grant 5,927. 0-< 3,718. CHARGES FOR CURRENTSERVICES Zoning Adjustments $ 2,500. $ 275. $ 1,800. Document Sales 450. 58. 362. Library Fees 80. 13. 81. Recreation Use saes 1,500. -0 _0- Lien-Check 150. 28. 232. FRANCHISE REVENUES Portland Genreal Electric $ 14,200. $8,451. $ 16,252. Northwest Matira; Gas 3,100. 1,506. 3,432. Telephone 5,100. 3,202. 5,942.. Garbage 1,600. 141. 1,065. NON REVENUE'RECEIPTS t, Unclaimed Property Sale $ 200. $ -0- $ -0- RECOVERED EXPENDITURES m Administration of Sewer'& $ 26,388. $5,746. $ 18,942. Public Works Gas Tax Refund 800. -0- 1,399_ Page'I REVENUES GENERAL FUND (Cont.) OTHER REVENUES $ 500. $ 46. $ 765. TOTAL GENERAL FUND $ 244,680. $ 32,369. $217,872. SEWER FUND Available Cash $ 41,000. $ -0- $100,410. CHARGES FOR CURRENT SERVICE Sewer Service Charges $ 54,100. $ 3,918. $ 36,710. Sewer Connection Fees 39,500. 22,129. 92,061. Sewer Construction Inspection 2,500. 90. 690. LICENSES AND PERMITS Sewer Permits $ 1,750. $ 20. $ 142. USE OF MONEY AND PROPERTY Rentals $ 1,200. $ 100. $ 800. Interest 775. 210. 2,570. REVENUES FROM OTHER AGENCIES State Subventions $ 14,000. $ -0- $ -0- Federal Subventions 28,000. 29,000. 29,000. RECOVERED EXPENDITURES Assessments Engineering,etc. $ 5,200. $ 163. $ 735. Assessments Legal, etc. 1,800. -0- -0- other Recovered Expenditures 3,000. -0- 627. OTHER $_ 1,000. $ -0- $ -0- TOTAL SEWER 0-TOTALSEWER FUND $193,825. $ 55,630. $263,745. STATE TAX STREET FUND Available"cash 7/1/68 $ 3,500. $ -0 $ 1;897. State Gasoline Tax 44,810. 26,036. 44,396. Interest 100. -0- 257. TOTAL $ 48,410. $ 26,036. $ 46,550. ROAD FUND Available cash 7/1/68 $ 8,000. $ -0- $ 13,055. Revenues from Other Agencies -0- -p- -0- County Road Tax 7,100. -0- 8,607. CHARGES FOR THE CURRENT SERVICE Permits $ 50. $ -0- $ -0- Public Works-ConstructionFees 500. -0- -0- Sale of Street Signs 900. -0- 60. RECOVERED`EXPENDITURES Assessments-Engineer $ 3,100. $ -0- $ -0- Assessments-Legal 600. -0. _O- Other 500. 300. "300. Page_2 REVENUES ROAD FUND (Cont.) USE OF MONEY Interest $ 50. $ 34. $ 3^. OTHER 100. -0- -0- TOTAL $ 20,900. $ 334. $ 22,056. BANCROFT BONDS#2,3,4, & Int. Available Cash 7/1/68 $ 18,491. $ -0- $ 18,471. Assessments #2,3,4 9,570. 193. 16,591. Interest 3,868. 91. 2,650. TOTAL BANCROFT BONDS $ 31,929. $ 284. $ 37,712. s Page 3 REVENUES FINANCIAL STATEMENT EXPENDITURES February 1969 1968-69 Current Year to GENERAL FUND Budget Month Date Mayor and Council $ 3,565, $ 124. $ 2,362, Municipal Court 8,373. 581. 5,980, Administration Dept. 38,120. 3,149, 22,958. Building Dept. 1.3,424. 758, 7,471. Planning & Zoning 17,558, 661. 8,326. Library 8,172. 829, 5,374. Police Department 118,701. 10,133. 74,194, Park 7,521. 172, 2,011. Non-Departmental 26,708. 244. 12,266. Contingency 2,538. -o- -o- Total General Fund $244,680. $16,651. $140,942, SEWER DISPOSAL FUND Operating & Maint. Dept. 55,969. 6,486. 36,232. Sewer Expansion 134,122. 4,257. 108,902. Contingency Fund 3,734. -o- -o- Transfer (12,850, -o- -o- Total Sewer Fund $180,975. $10,7:43. $145,134. STATE TAX STREET FUND Public Works Dept, 35,749, 1,838. 13,540, Park Improvement Dept. 11,291. 12. 2,649. Contingency Fund 1,370. -o- -o- Total State Tax Fund $48,410, $ 1,850. $ 16,189. ROAD FUND` Public Works Pablic Works Dept, 20,146, 1,384. 9,476. Contingency 754. -o -o- Total Road Fund $ 20,900 $ 1,384. $ ;9,476.' GENERAL OBLIGATION BONDS & INT_. 1956 Series 17,330. -o- -0- 1960 Series 3,050. -o- -o- 1961 Series 1,075. -o- , -0- 1963 Series 12,850. -o- 10,974. Total Obligations $,34,305. -o $ 10,974. BANCROFTBONDS #2,3 4 & Int. Bancroft #2 2,070. -o- 35. ` Bancroft#3 5,233. -0 5,233. Bancroft;##4 6,135. -0 6,133. Total Bonds $ 13,438. -o- $ 11,401.