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City Council Packet - 12/09/1968 TIGLRD CITY COUNCIL REGULAR MEETING DECEMBER 9, 1968, 7:30 P. M. 1. ROLL CALL: Present: President Floyd H. Bergmann, Councilmen Robert C. Moore, Harvey L. Knauss; Fred. A. Anderson, City Attorney; Stephen M. Telfer, City Administrator; Doris Hartig, City Recorder Absent: Mayor E. G. Kyle, Councilman W. Del Ball 2. PLEDGE OF ALLEGIANCE 3. MINUTES FOR APPROVAL, November 25, 1968 (a) Approved as submitted 4. FINANCIAL AND MONTHLY REPORTS FOR NOVEMBER 1968 (a) Motion to accept reports: Councilman Moore, seconded by Councilman Knauss. Approved by unanimous vote of Council present. 5. WRITTEN COMMUNICATIONS (a) City Administrator reported three letters of appeal had been received with respect to the reclassification of the following property: Two letters from property owners on S.W. Garrett regarding property at 10010 S.W. Garrett, Howard Adkins request for 16 unit planned residential development. Conditional Use application approved by Planning ,and Zoning',Commission. Letter from Attorney Hangerud appealing denial by Planning and Zoning Commission of property owned by William Holden --J. F. Corporation at N.E. corner of 72nd Avenue requesting zoning C-3 (commercial) 6. APPROVAL OF BILLS, TOTAL $42,411.42 (a) Motion to pay: Councilman Knauss; seconded by Councilman Moore. Approved by unanimous vote of Council present. i 7. APPROVE 1969 LIQUOR LICENSE RENEWAL APPLICATION (a) City Administrator reported Police Department had reviewed and approved license renewal application` for HudsonStores, (Piggly Giggly) . (b) Motion to approve application: Councilman Knauss, seconded by Councilman Moore. Approved by unanimous vote of Council present. 8. ORDINANCE No. 68-87 - AN ORDINANCE SETTING HEARING WITII RESPECT TO PROPOSED ANNEXATION OF THE LANDS OF JACK D. WOOLARD AND BARBARA J. WOOLARD :in Sec. 3, T2S, R11.1,'W.M. WASHINGTON COUNTY, OREGON AND DIRECTING GIVING OF NOTICE THEREOF (a) Setting of Public Hearing January 13, 1968, 8:00P.M. (b)_; Motion to adopt: Councilman Moore, seconded by Councilman Knauss. Approved by unanimous vote of Council present. page 1 9. ORDINANCE No. 6g_88 - AN ORDINANCE SETTING HEARING WITH RESPECT TO PROPOSED ANNEXATION OF THE LANDS OF ARTHUR W. VERHAREN AND MARGARET C. VERHAREN in Sec. 36, T1S, R1W, W.M. WASHINGTON COUNTY, OREGON, AND DIRECTING GIVING OF NOTICE THEREOF (a) Setting of Public Hearing January 13, 1968; 8:00 P.M. (b) Motion to adopt: Councilman Moore, seconded by Councilman Knauss. Approved by unanimous vote of Council present. 10. STAN ADKINS APPEAL RE: PARKING BY DAIRY QUEEN (a) City Administrator recommended solution to the parking problem would be to narrow the driveway from three lanes to two lanes and change the pattern of the diagonal parking along the Dairy Queen. City Staff feels if the driveway were narrowed by 5 feet, and marked into two 15 foot lanes, there would be easier access from S-W. Pacific Highway. Council, staff and Mr. Adkins discussed matter at length and possible solution for safe parking. (b) Motion by Councilman Moore the City require the original plan, with parallel parking, be followed. Motion died for lack of a second. Council agreed to study parking situation further before making a decision. Matter set-over to December 23rd Council Meeting. 11. ORDINANCE No. 68-89 - AN ORDINANCE GRANTING A ZONE CHANGE WITH RESPECT TO THE LANDS OF STAN ADKINS, in Section 12, T2S, R1W, W.M. WASHINGTON COUNTY, OREGON (a) Public Hearing 8:00 P.M. - No Testimony - Hearing Closed (b) Notion to adopt: Councilman Moore, seconded by Councilman Knauss. Approved by unanimous vote of Council present. 12. ORDINANCE No. 68-90 - AN ORDINANCE ANNEXING TO THE CITY OF"TIGARD LANDS OF GEORGE J. BURGESS & YVONNE BURGESS: M. 0. McCOY AND GLADYS McCOY in Section 36, T1S, R1W, W.M. WASHINGTON COUNTY, OREGON (a) Public Hearing 8:00 P.M. - No Testimony -• Hearing Closed (b)' Motion to adopt: ' Councilman Knauss, seconded by Councilman Moore. Approved by unanimous vote of Council present. 13. ORDINANCE No. 68-91 - AN ORDINANCE ANNEXING TO'THE'CITY OF TIGARD LANDSr OF'MAX'R. REED AND META F. REED, in Section 36, T1S, R1W, W.M. WASHINGTON COUNTY, OREGON (a) Public Hearing 8:00 P.M. - No Testimony - Hearing Closed (b) Motion to adopt: Councilman.Moore, seconded by Councilman Knauss. Approved by unanimous vote of Council present. page 2-(12-9-68) 14. ORDINANCE No. 68-92 - . N ORDINANCE ANNEXING TO THE CITY OF ARD LANDS OF ROBERT T. COOPER et al, in Section 11, T2S, R1W, W.M. WASHINGTON COUNTY, OREGON (a) Public Hearing 8:00 P.M. - No Testimony - Hearing Closed (b) Motion to adopt: Councilman Knauss! seconded by Councilman Moore. Approved by unanimous vote of Council present. 15. APPOINT PLANNING AND ZONING COMMISSION MEMBER, Term Expires July 1, 1972 (Replace John Perry) (a) Motion by Councilman Moore to appoint Mr. George Lewis of 11485 S.W. Greenburg Road to fill the position held by John Perry. Motion seconded by Councilman Knauss. Approved by unanimous vote of Council present. 1.6. AUTHORIZE PURCHASE OF TWO POLICE CARS AND BUILDING INSPECTOR'S CAR (a) City Administrator recommended the City purchase two Plymouth Patrol cars and one Ford Fairlane car for the Building Inspector. The Administrator outlined the proposed purchase as follows: Resources Recommended Purchase Police Dept. Budget $2,075. 2 Plymouth Belvedere Patrol Cars Bldg. Dept. Budget 2,200. @ $2,107. each $4,214. Trade-in Value 1 Ford Fairlane 4-door sedan 1,740.73 1967 Ford 1,025. 1968 Plymouth 1,525. Total $5,954.73 Total $6,825. Staff and Council discussed trade-in possibilities. Attorney Anderson suggested we,get informal appraisal and confirmation letter trom prospective:.purchaser. (b) Motion by Councilman Knauss to purchase the three vehicles as suggested; to obtain competitive bids on used cars and in the event the bids exceed the purchasers allowance, the used cars,` be sold to'highest bidder. Motion seconded by Councilman Moore. Approved by unanimous vote of Council present. 17. 145th AVENUE EXTENSION (a)' City Administrator reported staff recommended letter be sent to Washington County indicating approval of proposed study. He further recommended that sight and noise buffers by` land- scaping, and-limited;access'be stressed. Mr. Ken Meng of Washington County explained proposal to be made by County. 'IIe suggested Council pass motion expressing satisfaction with study and requesting Administrator write letter to County. (b) Motion by Councilman Moore authorizing Administrator to write letter on behalf of City to Washington County Commissioners expressing satisfaction with proposed study of 145th Ave'. Extension. Motion seconded by Councilman Knauss. Approved by unanimous vote of Council, present. page 3 (12-9-68) 18. ADDITIONAL STREET LIGHTING City Administrator reviewed proposal for street lighting program for 1968-69 budget year. Proposals are as listed below: COST PROPOSAL PROPOSAL PROPOSAL 1968-69 7.969-70 A B C (99W) Budget Budget Minimum Extended # Lights-# of x 9 16,_':J $10,504.20 x 9,778.25 11.,468,40 x 710.25 1,704.60 x x 10,086>75 12,208.80 x x 10,488.50 13,173.00 (b) Motion by Councilman Moose to approve Schedule B plus C for a total 1969-7 nei:p ..,. ture of $13,1'x3. , motion seconded by Councilman Kn:i_: s. Approved by unanimous vote cit Council present. Program adopted by Council would be installed by February _ 1969 and would add thirteen 21,000 lumen lights; fifty-seven 7,000 lumen lights, and fifteen 5,500 lumen lights. Fifteen new lights would be placed along S.W. Pacific Highway, three new lights on the Beaverton-Tualatin Highway; and the re- mainder scattered throughout the City. (c) City Administrator requestel Council set policy regarding cost of street lighting in new subdivisions. City Staff and -- Council discussed and requested City Attorney draft a resolution stating City will absorb cost of street lighting in new subdivisions two years from date street lights were installed. Motion by Councilman Moore instructing City Attorney to prepare such a resolution; seconded by Councilman Knauss. Approved by unanimous vote of Council present,. 19. ZONE CHANGE APPEAL:* William Holden - J. F. Corporation: N.E. corner of 72nd Avenue and Hampton Street, Map 2S1 lAC, Tax Lots 1400 and 1500. Present Zone R-7 (Residential) ; Requested Zone C-3 (Commercial) . Application denied by Planning and Zoning Commission (a) Set Public Hearing December 23, 1968, 8:00 P.M. (b) Motion to set hearing: Councilman Knauss; seconded by Councilman Moore. Approved by unanimous vote of Council present,` 20. 0. E. A. SEWER EXTENSION, PROGRESS PAYMENT $2 - $11,455,38 (a) City Engineer stated work was progressing and hoped to have project completed in time to meet requirements by Engineer recommended payment of bill. (b) Motion to authorize payment: Councilman:Moore, seconded by Councilman;Knauss. Approved-'by unanimous vote of Council present. page 4 (12-9-68) 21. APPROVE SURVEYOR'S BILL - $576.60 (a) City Engineer stated bill was for survey work on O.E.A. sewer project and recommended payment. (b) Motion to approve bill; Councilman Knauss, seconded by Councilman Moore. Approved by unan.iiuoi;s vote of Council present. 22. ACCEPTANCE OF WALNUT STREET SEWER EXTENSION (a) City Engineer stat-1 sc,iec Iuoject completed, inspected and found to be satisfactory. Performance bond submitted is unsatisfactory and will have to be resubmitted. Engineer recommended project be accepted contingent upon receipt of proper bond acceptable to City Attorney. Council discussed a ccept.ance of sewer extension in conjunction with Griffin-Brays.n Agreement and tabled matter until agreement has been completed. 23. APPROVE AGREEMENT BETWEEm GRIFFIN-BRAYSON AND CITY OF TIGARD: RE: WALNUT STREET SEWER EXTENSION (a) City Staff, Attorney and Council discussed proposed agreement. Attorney Anderson stated he has not been able to secure the signature of Mr. Chamberlin on agreement even though he had signed sewer easement. He suggested if we were not able to get signature to redraft agreement, or get someone else to sign for him. There would be no obligation on the part of the City in signing the agreement except to provide sewer service. Staff requested item (4) page 4 of agreement be corrected to read "The initial charge for a single-family dwelling unit hereunder shall be $2.00 per month Council tabled matter until agreement completed. 24. ORDINANCE No. 68-93 - AN ORDINANCE AMENDING CHAPTER VII>OFIORDINANCE No. 66-20 (Motor Vehicle Code) of THE CITY OF TIGARDrBY ADDING THRERTO ANEW SECTION DENOTED SECTION 1B, DEFINING ''PARKING"AND ADDING THERETO A NEW SECTION DENOTED SECTION 1C ;DEFINING "PARKING TIME LI?SIT", and PRESCRIBING AN EFFECTIVE DATE. (a) Administrator stated proposed ordinance would set requirement for ' legally parking within a given time limit and distance. (b) "Motion to adopt: Councilman Moore, seconded by Councilman Knauss. Approved by unanimous vote of Council present 25. CONDITIONAL USE APPEAL I..:ward Adkins, ,property located at 10010 Li,'Garrett, 2S1 2CB, Tax Lot 3600 R-7 iResidential) requested zone, Planned Residential Use, 16 unit apartment (a) Setting of Public Hearing, December 23, 1968, 8:00 P.M. (b) Motion to set Public Hearing: Councilman Moore, seconded by Councilman Knauss. Approved by unanimous vote of Council present. page 5 (12-9-68) 26. ORDINANCE No. 68-94 - AN ORDINANCE SETTING HEARING WITH RESPECT TO PROPOSED ANNEXATION OF THE LANDS OF Henry R. Potter, and Jean Audrey Potter, in Sec. 34, T1S, R1W, W.M. WASHINGTON COUNTY, OREGON, AND DIRECT- ING GIVING OF NOTICE THEREOF (a) Setting of Public Hearing January 13, 1968, 8:00 P.M. (b) Motion to adopt: Councilman Knauss, seconded by Councilman Moore. Approved by unanimous vote of Coun-il present. OTHER BUSINESS A. Mr. Ken Meng of Washington County submitted a Resolution to Council for approval, wherein the City of Tigard agrees with other agencies in area, to submit to the State Highway Commission, a request to place the Multnomah Boulevard, Johnson Creek Boulevard corridor on the State's primary system (a) Council stated they wished mere time to consider resolution and set matter over to December 23, 1968, Council meeting. B. Administrator reported he would like to discuss with Council before its meeting December 23rd the future establishment of a Community Relations Committee to work with the Police Department. C. RESOLUTION 68-23 - Resolved that the Council of the City of Tigard does hereby request the Finance Officer of Washington County to invest any presently unused funds reserved for payment of bonds of the former sewer districts with the Oregon Mutual Savings Bank, at the best interest rate obtainable for so long as same are not needed for the purpose for which they are collected. _ (a) Recorder stated surplus funds, collected for payment of old sanitary sewer bonds, are at Washington County and requested Council adopt resolution authorizing the Washington'County Finance Director to invest the `funds. (b) 'Motion to adopt resolution: Councilman Moore, seconded by Councilman Knauss. Approved by unanimous vote of Council present. D. ' Adjournment 9:50 P.M. ATTEST: Mayor City Record r pa4e 6 (12-9-68)" BILLS PRESENTED FOR PAYMENT December 9, 1968 GENERAL FUND, U. S. NATIONAL BANK Balance as of October 31, 1968 S 3,723.53 November Receipts 37,980,09 Balance $41,703.62 Check No. 3864 Rodney Atkinson Janitor (18) $ 112.00 3865 Otto Sorg - October Library rent (15) 150.00 3866 Otto Sorg - November Library rent (15) 150.00 3367 Doris Hartig - Petty Cash (10) $1.10; (14) $1.07 32.67 (16) $30.50 3868 Roger Thomssen - Recording fees (13) 7.00 3869 Gerald Edwards - Training (16) 12.00 3870 Stephen Telfer - Expenses (12) 18.30 3871 National Municipal League - Subscript. (12) 10.00 3896 Portland Community College -Work Study (12) 7.05 3897 Elvin Kyle - Expenses (10) $66.00, (12) $6.00, 96.00 (13) $6.00, (14) $6.00, (16) $12.00 3898 Tigard Chamber of Commerce - Dues (18) 2.00 3899 E. G. Kyle Convention (10) 280.00 3900 Frank Adams - Janitor Library (15) 15.00 3901 John G. Scott - Witness Fees (11) 6.60 3902 Ei?%abeth Hixon "" (11) 5.00 3903 0. June Pipkin (11) 5.00 3904 Randall Beringer (ll) 5.00 3905 Edward Smith (11) 5.76 - 3906 Shirley A. Brention (11) 7.56 3907 Doris Hartig - Petty Cash (10) $1.10, (11) $2.25, 23.95 (13) $2.00, (14) $4.65, (16) $13.95 3908 Roger Thomssen - Recording Fees (18) 16.50 3909 Portland Community College - Work Study (12) 1.05 3938 Portland General Electric (15) $5.08, (18) -.$758,93;764.01 3939 N. W. Natural Gas -;(15) $18.56, ;(18) $53.11 71.67 3940 General Telephone - (12) $39.50,- (13) $36.80, 149.70 (14) $36.70, (17) '$36.70' 3941 General Telephone (16) "114.39 3942 S. & C. Associates -'Repairs (16) 8.90 3943 Kilham Stationery - Supplies (Lo 10.50 3944 Rodney Atkinson - Janitor (18) 138.21 3945 League of Oregon Cities - Convention ,(12) $43.00, 111.25 w (13) `$11.75, (14) $20.00, (16) $36.50 3946Audio Service Co. -, Repairs (12) 7.50 39 .7 S P & S Automotive Repairs (16) - 2.4.10 3946 Shell Oil Company - Gas (12) $5.31, (16)$373.53 391.56 (13) $12.72 3949 Dept, of Motor Vehicles - Teletype (16) 23.75 3950 Butler's Tire & Battery - Supplies (16) 197.00 3951 Union Oil Company Supplies (16) 76.45 3952 "Westway Chrysler - Repairs - (16) "100.10 3953 Del Ball Ford - Repairs (16) 8.00 3954 Tigard Auto body - Repairs (16) 80.63 3955 Stereo-Tronics Repairs (10) 16.50 Page 1 12/9/68 GENERAL FUND, CONTINUED Check No. 3956 International Conference - Membersh1 (13) $ 6.60 3957 Commercial Communications Co.-Repairs (16) 57.70 3958 Tigard Pharmacy - Supplies (i�') $1.71, (16) $4.25 5.96 3959 Commercial Book Store - Supplies (12) 24.35 3960 City of West Linn - Conference - (10) $9.00, 13.50 (12) $4.50 3961 Fred A. Anderson - Legal (1.1) $67.50, (18) $77.50 145.00 3962 Municipal Finance Officers Assoc. (12) 8.50 3963 Shannon Co. - Supplies (14) 67.43 3964 Willamette Sales - Supplies (16) 24.27 3965 Eldon Graham - Repairs (1.6) 15.00 3966 George F. Cake Co. - Supplies (16) 105.15 3967 Multnomah County - Supplies (12) $20.09 (16) $.73 20.37 3968 S. W. Office Supply - Supplies (12) $2.76 (14)$1.45 4.2.1 3969 N. W. Industrial Laundry (15) $8.40, (18)$16.90 25.30 3970 Robert Hill - Mileage (13) 22.80 3971 Lmily Wied - Mileage (14) 16.16 3972 Wm. H. Poole - Judge (11) ?_50.00 1334 City of Portland - Supplies (16) 20.66 1027 Tigard Lumber _ Supplies (15)$4.05, (16)$6.39 10.44 Salaries, Taxes & Deductions 12,334.71 Total $16,441.32 Book Balance $2.5,262.30 SEWAGE DISPOSAL FUND, U. S. NATIONAL BANK Balance as of October 31, 1968 $15,524.55 November receipts 14,447.62 Rent on P. W. Bldg. Road Fund 100.00 Time Deposit Cashed 5,042.36 Balance $35,114.53 Check No. 3897 Elvin ,Kyle Expenses (31) $ 12.00 3907 Doris Iiartig Petty r Cash (30)$10.00, ,(31) -$1.64 11.64 3943 Kilham Stationery - Supplies (30)` 58.73 3948 Shell 'Oil Co. '- Gas (30) 127.07 3961 Fred Anderson - Legal (31) 85.40 3963 Shannon & Co.r':-'Supplies (31),- 15.40 3964 Willamette Sales -`Supplies (30) 4.98 3967 Multnomah County - Supplies (30) 14.92 3968 S. W. office Supplies - cSupplies (31) 37.20 1295 Roger' Thomssen - Recording Fees (31) 9.50 1296 First National. Bank Sinking Fund 356.94 1297 Bearing Sales - Supplies (30) 32.05 1298 Ken R. Humke - Supplies (30) 17.77 1299 City ofTigard - General Fund- Clerical 6,824,25 (30) $4,913.00, ;(31) $1,911.25 1300 Oregon Bureau: of Labor =.License (30) 4:00 1301 Paul Construction Co. OEA 11,045.56' 1302 Keith Thompson - Mileage _(31) $8.08, OEA $4.30 12.88 1303 Postmaster (31)- 50.00 1316 Keith Thompson - Mileage (31) $11.04, OEA $6.64 17.68 1317 Vallev;Auto Parts -.Supplies (30) ' 11,03 Page 2 12/9/68 SEWAGE DISPOSAL FUND`CONTINUED Check No. 1318 Eimco Corp. - Supplies (30) $ 18.25 1319 Cornell Mfg. - Repairs (30) 20.60 1320 Ken R. Humke - Supplies (30) 79 72 1321 Ted P. Schacher - Repairs (30) 12.00 1322 Standard. Plumbing - Repairs (30) 690.12. 1323 Rogers Machinery - Supplies (30) 51.40 1324 American Industrial Service - Supplies (30) 6.40 1325 Aloha Sanitary Service (30) 395.50 1326 Johns Pump Shop - repairs (30) 250.00 1327 ;.estinghouse Electric - Supplies (30) 4.00 1328 Pennsalt Cheinicals - Supplies (30) 126.00 1329 Portland General Electric (30) 293,24 1330 N. W. Natural Gas (30) 102.23 1331 General Telephone (30) 30.38 1332 Bearing Sales - Supplies (30) 94.15 1333 Columbia Asbestos - Supplies (30) 9.36 1334 City of Portland - Supplies (30) 34,72 1335 Tigard Water Dist. - Supplies (30) 62.71 Salaries, Taxes & Deductions 3,560.95 Total $24,590.73 Book Balance $10,523.80 SEWER CONSTRUCTION FUND, U. S. NATIONAL BANK Balance as of October 31, 1969 S 740.55 STATE TAY STREET FUND, U. S. NATIONAL BANK Balance as of October 31, 1968 $(5,324.30) Time Deposit Cashed 10,343.38 November receipts _ 0 _ Balance $ 5,019.08 Check No. 3867Doris Hartig - Petty Cash (20) $ 7.50 1317` Valley Auto Parts - Supplies (20) 21.75 1320 Ken R. Humke - Supplies (20) 37.12 1334' City of Portland - Supplies (20) 10.10 1023 Valley auto Supply- Supplies (20) 2.51 1024 Tigard Auto Supply (20) 1.77 1025 Sakrete of Pacific N. W. - Supplies (20) 7.06 1027' Tigard Lumber - Supplies (20) $2.5.55, (40) $4,45 30.30 1031 Wiggins Co., Inc. - Supplies (20) 13.60 1032 Ted Nelson Inc.` -Supplies (40) 7.00 1033 Tigard Radiator - Repairs (20) 14.00 1034 Hegar 4 Products - Supplies (20) 31.24 1035 Western Fire Equipment- Supplies (20) 6.95 1036 Portland General Electric (40) 2.50 1037 Portland Concrete Pipe •- Supplies (20) 24.50 1038 James A. `Bishofberger - Supplies (20) 7.00 1039 Valley Petroleum- Supplies (20) 17.22 1040` Pacific Steel Warehouse - Supplies pP (20) 46.26 Salaries, Taxes & Deductions" 420.06 Total $ 713.44 Book Balance $4,305.64 Page 3 12/9/68 ROAD FUND, -U. S. NATIONAL BANK Balance as of October 31, 1968 $ 7,445.10 November Receipts 1,845.59 Rent of P. W. Bldg. to Sewer Fund (100.00) Balance S 9,190.69 LEE ' Check No. 1023 Valley Auto Parts —Supplies (20) $ 5.93 1026 City of Tigard - General Fund r Clerical (20) 625.00 Total $ 630.93 Book Balance $8,559.76 BANCROFT BOND #2 & INT.. U. S. NATIONAL BANK Balance as of October 31, 1968 $ 935.37 November receipts 214.06 Balance $ 1,149.43 Check No. 1022 U. S. National Bank - Interest $ 35.00 Book Balance $1,114.43 BANCROFT BOND #3 & INT. U. S. NATIONAL BANK Balance as of October 31, 1968 $ 2,402.75 November receipts 4,804.07 To Time Deposit _(2,400.00) Balance $ 4,806.82 s: BANCROFT BOND #4 & INT, U. S. NATIONAL BANK Balance as of October 31, 1968 $ 18.15 October receipts - 0 - Balance $ 18.15 Total Payables, U. S. National Bank $42,41142 s Total Bank Balance $55,331.45 e= 1 i Page 4 12:09'/68 December. 6, 1968 To: Mayor and Council From: City Administrator Subject: Progress and Status Report 1. Comprehensive Plan Progress The staff is continuing to work towards the creation of the first phase of the Comprehensive Plan. This will be a set of schematic maps and a rough draft of a text describing 'shat we feel should be the principles and objectives for future develop- ment of the City. 'No expect to have this first phase accomplished on or before the first of the year. Iqc will then present this to the Planning Commission in study session for their cor.m:ents ane'. suggestions prior to releasing it for pualic comment. I woul�: like to see the Planning Commission hold several public hearings on the proposed plan before adopting a recommendation to pass along to the Council. It is then my hope that the Council :gill also hold several public hearings prior to adoption of the final plan I:y Resolution. I am enclosing some notes that I have nut together expressing my philosophies regarcling the overall planning rrocess and the creation of a comprehensive plan. 2. Joint Agreement for Street S,,.ee:�,ing I have had a request from King City to aid with their Street Sc,,eeping Program. As you are probably aware, our existing program utilizes Multnomah County's equipment on a cost basis. This program in my opinion has been less than satisfactory. I am therefore e:;n].oring the possibilities of putting together a joint agreement including King City, Tigard, and the City of Beaverton for street sweeping. The City of Beaverton is contemplating budgeting for a new mobile street sweeper in their next year's budget. This machine would have the capabilities of traveling at highway speeds between cities, and Beaverton is tentatively agreeing to provide sweeping service at cost, to both King City and Tigard. 3. Vehicle Purchases Chief Wilkinson and myself have had an opportunity to visit Alexander Motors, the low bidder on the joint Multnomah County-City of Portland automobilebids. =The`Chicf and I are satisfied that the Belvedere _ model with the heavy-duty package supplied in accordance with the specifications, will very satisfactorily meet our needs. The bid price is $2,107. As you will recall, our budget-contemplated :the purchase of;only one police vehicle to replace our existing 1967 - Ford. Our 1968 Plymouth has traveled approximately 50,000 miles to date. If we should elect to continue to operate :it for an additional year,<we'will put :on approximately 100,000 miles'.and run into some rather sizable maintenance costs in the coming year. I-am therefore. recommending that we trade in both the 167 Ford and '68 'Plymouth and _ purchase two new Plymouths at the bid price. (Financing method below.) I.also recommend that we establish the following policy with respect to vehicles .in the Police Department. page 2 1. Each year the Chief should drive one new vehicle (approximately 15,000 miles) and then rotate it into the patrol division. 2. Both vehicles in the patrol division should be traded in annually providing proceeds for the purchase of one new vehicle. 3. The City should budget for one new police vehicle annually. 4. Each year the patrol division would have one vehicle with low mileage rotated into the divis.,on after use for one year by the Chief, and one brand new vehicle. The above rotation scheme will require the budgeting of only one vehicle per year rather than being faced with the situation of having to budget for two or three new vehicles in any one year. The current year's budget also contemplated the purchase of a jeep or "scout" type vehicle for the building inspector. Due to previous experience with high maintenance costs for this type of vehicle, I am recommending that we purchase a 1969 Ford ^airlane instead. This may be purchased at a price of $1,740.73 on the Portland-Multnomah County bid. My recommendation for the purchase of the three vehicles may be accomplished within the budget as follows: Resources Recommended Purchase Police Dept. Budget $2,075. 2 Plymouth Belvedere Patrol Cars Bldg. Dept. Budget $2,200. 9.$2,107. ea. $4,2.11. Trade-in value 1 Ford Fairlane 4-door Sedan $1,740.73 1967 Ford $1,025. 1963 Plymouth $1,525. Total $5,954.73 Total $6,325. $370.27 surplus will provide monies for the transfer of radios and special police equipment from existing vehicles to new vehicles. 4. Independent Audit Jim Savage and several of his employees have been in the process of auditing the'City's records for 1967-63. As of today, they have completed their field work and should have the written audit report to the City by the '15th-of December. 5. Monthly . nter-Governmental Meetings Concern for the lack of communication and coordination het wen cities, :special districts, and utility companies, in eastern Washington county has prompted the formation of an unofficial body that is now meeting once a-month. Last Wednesday morning was the second such ;Monthly - meeting and the City was responsible for the program on our proposed :Comprehensive Plan. Each month:a different agency will be responsible for putting onthatmonth's program. It is my hope that this technique will be a continuing effort to improve on our communication and provide " for some coordination towards the orderly development of the Tigard area. 6. Kroese Settlement Mr. Faroese has replied to my request for specific damage estimates on his property due to construction of the Pinebrook sewer trunk. His damage estimate was ,$1,000. This matter '.las been turned over to .Lord Brothers:Construction:.Company for settlement through their insurance carrier. page 3 7. ?Annexations Due to the proposed Metzger Incorporation, there has been a lot of interest in annexation north ui uuP �� ag City houndaries. The staff is reviewing the possibility of an~annexation encompassing the lands between the railroad tracks and the Beaverton-Tualatin Freeway extending northerly to Scholls-Ferry Road. This area, as you will _ recall, includes primarily industrial properties such as Allis- Chalmers, Portland Chain, Tifco, and s veral others. Resp ctfu ly submitted, L-- stc_, ien M. Telfe SMT/dl BUILDING PERMITS CITY OF TIGARD 4 November 1968 TO: City Administrator FROM: Building Inspector g SUBJECT: Monthly Report CONTRACTORS ADDRESS TYPE VALUATION Stan Adkins' 14500 SW Beaverton-Tualatin Hwy. 40 unit apartment $320,000. Stan Adkins ' "14500 SW 5eaverton-Tualatin Hwy. Move house 1,000. Modern Plumbing 9045 SW Burnham Warehouse Addition 6,240. Sabre Const. Co. Stadler Fixture Co. (14905 SW 72nd 69,000. 14905 SIN 72nd Woodwork Shop) �. A. Paterson 11900 "SW 116th Residence 28,872. Alexander Construction Co. 11620 SW N. Dakota St. Residence 13,612. Alexander Construction Co. 11865 SW Summercrest Dr. Residence 15,087. Monson & Rowell Co. 8200 SW Hunziker Rd. Foundry Addition 202,000. Art"Taylor Ames Realty-12985 SW Pac.Hwy. Demolish Res. 7.50. Alexander Construction Co. 11915 S11 S•uunercrest Dr. Residence 13,612. Alexander Construction Co. 11855 SW Surlmercrest Dr. Residence 13,612. Alexander Construction Co". 11875 SW Summercrest Dr. Residence 13,612. Sam & Jerrvs Barber Shop 12380 SW Hain Remodel 250. Federal Signal Corporation 6700'-Varns St. (Farmers Insurance) Sign 3,0.1" C. E. Stevens Company 12520 SW Main Sign 86i. Total-for November, 1968 . . . . . . . . . . . . . . . . $700,947. Total year to date . . . . . . . . . . . . . . . . . $7,429,063. Y C BUILDING PERMITS CITY OF TIGARD December 1968 To: City Administrator From: ;Building Inspector. Subject: ;Monthly Report I I i I CONTPACTOP,S ADDRESS TYPE VALUATION Alexander Construction 11700 SW 116th Avenue Residence $15,087.00 Alexander Construction 11725 SW 116th Avenue Residence 13,612.60 Stan Adkins 12748 SW Pacific highway Finish office 25,000.00 Cason & West 9705 SW Pfaffle 16 unit apartment 128,000.00 Foster & Kleiser 11636 SW Pacific Highway Sign 400.00 Total December, 1968 $182,099.00 Total Year-to-date 57,664.162.3:; __ .. FINANCIAL STATEMENT EXPENDITURES November 1968 GENERAL FUND 1968-69 Current Year to Budget Month -,Date Mayor and Council $ 3,565. $ 584. $ 2,!168. Municipal Court 8,373 741. 3,529. Administration Dept. 38,120. 1,892. 14,529. Building Dept. 13,424. 1,201. 4,835. Planning & Zoning 17,558. 1,162. 5,320. Library 8,172. 545. 3, 9E,. Police Department 11P,701. 8,959. 44,903. Park 7,521. 183. 1,471. Non-Departmental 26,708. 1,182. 8,483. Contingency 2_538. _ 0- -0- Total General Fund $ 244,680. $ 16,449. 88,734. S?WER DISPOSAL FUND Operating & Maint. Dept. $ 55,969. $ 9,083. $ 21,875. Sewer Expansion 134,122 15,155. 07,833. Contingency 3,734. -0- -0- Transfer _(12,850) --0- -0- Total Sewer Fund $ 180,975. $ 24,238. S 109,708. STATE TAX STREET FUND Public Works Dept. $ 35,749. $ 700. $ 8,493. Park Improvement Dept. 11,291. 14. 2,631. Contingency _ 1,370. 0- -0- Total State'Tax Fund $ 48,410. $ 714. $ 11,124. ROAD FUND Public Works Public Works Dept. S 20,146. $ 731. $ 6,662, Contingency" _ 754. -0 -0- Total`Road Fund $ 20,900. $' 731.' $ 6,662. GENERAL OBLIGATION BONDSi& INT. 1956 Series $ 17,330. $ 0 $ -0- 1960 Series 3,050. --0- -0- 1961 Series 1,075. -0- -0- 1963 Series 12,850. .-0-_, -0- Total Obligations $ 31,305. $ 0 $ 0- BANCROFT BONDS #2, 3, 4, & Int. Bancroft 42 $ 2,070. $ 35.' $ 35. Bancroft -z3 5,233. 0- 2,638. Bancroft 1-4 6;135. _ -0 1,858. Total Bonds $ 13,438. $ v 35. $ 4,531. FINANCIAL STATEMENT November 1.96,,3 REVENUES 1968-69 Current Year To _ GL'NERAL FUND Budget Month _Date Cash on hand 7/1/63 $ 20,000. $ -0- $ 24,124. Property Taxes 82,000. 17,599. 17,599. Delinquent Taxes 1,900. 7'3. 9115. Land Sales & Advance Taxes 5. -0- -0- LICENSES AND PERMITS Business $ 10,500. $ 304. $ 10,652. Liquor 80. 40. 75. Plumbing 900. 49. 1,277. Building 1-,500. 1,831. 7,314. Moving 100. -0- -0- Sign 250. 26. 128. Bicycle Licenses 250. 7. 61. FINES AND FORFEITURES Court $ 19,100. $ 2,565. $ 10,422. Library 50. 23. 95. - USE OF MONEY & PROPERTY Rentals $ -0- $ -0- $ -0- Telephone Pay Booths 150. 7. 10. Interest 400. -0- 35. REVENUES FROM OTHER AGENCIES Cigarette Tax $ 11,750.: $ 2,690. $ 5,2P8. Liquor Tax 16,100. 3,330. 7,1,S. Trailer Sales Tax 150. "-0- 133. Traffic Safety Grant 5,927. -0- -0- CHARGES FOR CURRENT SERVICES Zoning;Adjustments $ 2,500. $ 300. $ 900. Document Sales 450. 45. 224. Library:Fees 30. 31. 60. Recreation Use Fees 1,500. : -0- -0- Lien Check 150. 16. 138. FRANCHISE REVENUES Portland General Electric $ 14,200. $ -0- $ 7,801. Northwest Natural Gas 3,100. -0- 1,926. Telephone 5,100. -0- 2,740. Garbage, 1,600. 141. 604. NON-REVENUE RECEIPTS Unclaime3 Property Sale $ 200. $ -0- $ -0- RECOVERED EXPENDITURES Administration'.of Sewer & Public Works $ 2.6,335. $ 7,449. $ 13,196 Gas Tax Refunda00. 1,399. 1,399. Page 1 GENERAL FUND (Continued) OTHER REVE?LUES $ 500. $ -0- $ 651. TOTAL GENERAL FUND $244,630. $ 3';_i 9t-,0. $ 11.5 032. SEWER FOND Available Cash $ 41,000. $ -0- $ 100,410. CHARGES FOR CURRENT SERVICE Sewer Service Charges $ 54,100. $ 2,435. $ 23,993. Sewer Connection Fees 39,500. 955. 39,459. Sewer Construction Inspection 2,500. 10. 310. LICENSES AND PERMITS Sewer Permits $ 1,750. $ 2. $ 62, USE OF MONEY AND PROPERTY Rentals $ 1,200. $ 100. $ 500. Interest 775. 134. 1,070. REVENUES FROM OTHER AGENCIES State Subventions $ 14,000. $ -0- $ -0- Federal Subventions 28,000. -0- -0- RECOVERED EXPENDITURES Assessments Engineering,etc. $ 5,200. $ -0- $ 442. Assessments Legal, etc. 1,800. -0- -0- Other Recovered Expenditures 3,000. -0- 539. OTHER $ 1,000. $ -0- $ -0- TOTAL SEWER FUND $193,625. $ _1,636. $ 166,790. STATE TAX STREET FUND Available Cash $ 3;500. $` -0- $ 1,897. State Gasoline Tax 44,310. -0- $ >13,360. Interest 100. 89. 259. TOTAL $ 48,410. $ - 89 $ 0,516. ROAD FUND Available Cash $ F1,000. $ -0- $ `13,055. Revenues From Other Agencies -p- County Road Tax 7,100. 1,846. 2,147. CHARGES FOR THE CURRENT SERVICE Permits $ 50. $ -0- $ -0- Public Works-construction Fees 500. -0- -0- Sale of Street Signs 900. -0- 20. RECOVERED EXPENDITURES Assessments-Engineer $ 3,100. $" -p- $ -0= Assessments-Legal -600. -0- -0- Other 500. -0- -0- USE OF 0-USEOF MONEY Interest $ 50. $ -0- $ -0- OTHER $ 100. $ -0- $ -0- TOTAL $-20,900. $ 1,,846. $ 15.222. Page 2 (Revenues) BANCROFT BONDS #2,3,4, & Int Available cash $ 18,491. $ -0- $ 18,471. Assessments x#2,3,4 9,570. 4,923. 14,278. Interest 3,868. 95. 1,255. TOTAL BANCROFT BONDS $ 31,929, $ 5,018. $ 34,004. GENERAL OBLIGATION BONDS Available Cash $ 6,920. $ -O- $ -O- Taxes 14,635. -0- -0- TOTAL OBLIGATION BONDS $ 21,455. $_ -0- $ -0- m Page 3 (REVENUES) .. ..,.., Last Month This Mont'i-; 2. Reckless ---------- 0 0 3., ilriviry While .0 zit .ioced 3 3 4.. Disobey Traffic Sigrial or :)tz:P 34 22 5.. VeY:,. .& Oper,Lic. 30 18 6. Lliir,. ..�;E^t _h,ij'::11:t>.. 2 ,lytt C.S� 1S i`a K.c.SMi_l f'fl.E.-'r:�} ._,..... 6 3 illegal Parkin—.u_ ... _. _. W ._._W,. _ 27 28 8. All Other "ryaffic, 90 40 1• ,;'A,�,S. _�.� �_._.�_. _�__._. _ .,�_.. -� -� 263 1S2 WARNINGS Given to T`raffic,, '. iolut.ots---.-- --_...__..__ 163 162 h r.� [�.lx`I3c"a T`L TRA P r ,C A(.1,C D NT ST_ggMARY Last Month This Month Accidents, - 14 20 In j uries_:---_-_-----. ;a 5 15 Fatalities- - ------------ 0 0 y Hit & Run Accidents--------------------------------- 2 1 MUNICIPAL COURT REPORT Last NTonth Thi3; Month Cases Processed Through Curt---------------------- 151 221 Fines <& Bail Forfeitures---------------------------2,257.00 Yl-911,00 AmountSuspended from Fines-•--------------a-.-.------------------------ ;;;237.00 ,r>70.00 Cases Pending Last Day of Month-------------------w__- 49 67 _ POLICE CAR EXPENSE-=_MILEAGE-CCAS-OIL-REPAIRS knit# 'Miles Drivon-final Miles Gas Used Oil Used Repairs Reg. Maint. 2 4,439 48973 590 gal. 23 cit. $122.62 $85.18 3` 3,195 79726 470.7 gal. 24, qt. pp111.08 X133.99 4 1,09E 12340 95.3 gal. 10 qt. None :None- Page 1 i '1?2 s 'L N i REPORT UNIFORM CI.ASSI ;;"C.,I1.;: N )FFj N"SES CAr3ES ARRESTS OFFENSES CASES ARRE"'T= L','Ak ,D KNOWN CLEARED Part I Classes Last Month This 1, criwrinal (a) m-urdex vIansla,igh,rer..,- 0 0 (x�FNtariwlaughtE:r b _ 0 _0 0 0 0 2 f�a'pe._._.._______..-..__,_ .---- Q Q 0 0 0 0 3, aobbex __.. ._ _._... _ _ -_ W 0 0 0 0 0 0 4� Agyiavated 0 0 J. ka) t)ver ,5c).oc��. __.. _�.,__.R.��.. z Q _ 0 7 0 0. ;b 3rc _ _irt l 6. Auto 1 2 1 2_ 0_ 0- i. Burglary-Breaking & Entering21 1 4 1 1 '['o:.a1s, C'eart _.: ;vlasse ,— 21 3 19 8 7 ----- __ _ Part 11 C:7.ass.�S._........_.____- S. Other 1 2 1 1 9. Forgery & =-our.terfe iti_ng�-w� 0 0 0 1 0 Q 10. 'Em ezzlemew r maid _._,., .1:9 18 0 L5 6 ll, Stolen P rop.-Buyi.ng,.lec,a 12< Weapons- 117arryingq Possessiritigq t oracsaliri __ �._, x� 2 2 2 0 0 0 13.. Prost':ttar.ion N -Coimie`xcialized 0 0 0 0 0 0 14. Sex u fenses (except 2 & 13) 0 0 0 2 0. 0 15. Offenses agaznsr Family r< 0 Q Q 0 0 a 16, Narcotic Grkig Laws--------- 1 1 1 2 0 0 17. Liquor LaufisW 18 18 18 16 16 16 16. Dri z�kraess�_ __.u.ru_ _..� �_w.., , -- 1, _2 2 2 2 19,, Disorderly Conduct ,-._.._--- -. 1 1 1 0 0 0 20. Vag.r` racy�_ _.__�_._ _ 0 a 0 Q 0 0 Q 0 o 0 0 0 22. Driving While Under the Influ- ence of Intox.Liquor------- 3 23. Violation of Road & r vi~ag e 20 116 1163 24, illegal Parl�iriy ._. _..- ®s 27 27` 27 28 28 28 25. Traffic f< M=vNLaf,S- � N -�� 11;20 12.0 120 lel 1-L1 Al 5. ,'CLI other vfferr5mss= r._e.-_ l� 17 „17 � 2I 19 'otals� Dart:. 1IGlasses�m�j��_ _� 2� 13 2 _216 201_.� 193 GRANT) TOTALS, Dart T & 11 Classes 356 340 319 237 tow 195 a ge d POLICE DEPARTMENT MONTHLY REPORT - _- — _ 'gNI E URM +`I FiSSI:F OPFENS5ES CASES ARRESTS OFrENSES CASES _ �� v _ __ _ _ ARRESTS ._.._ OF Or E'LN..E:L^ .{�i�fOiti`IJ LLEAREll Part I.• Classes y - K1�'OWN CLEARED_ (Breakdovrn) Last Month This Month - Larceny-Theft (E;xcept. Auto) (A) Packet pick 1119 ,, �..�w.� 0 0 0 p � (B) Purse snatching--------,- 0 0 0 0 p 0 (C) Shopliftirpe�.�•_��., -- �,�W� 0 E- (D) Thefts from Autos 4 1 1 1 (except. E) .2 l 0 2 (E) Thefts of Auto Parts -.9 0 & Acrcessories—-u... __ 7 1 0 5 (E') Thefts of Bicycles--- p -- 0 0 d--��.�� (0) 'Thefts from B'+.j.il,a0 0 0ings 0 � (Except C & H ---- ----- 1 0 0 2 (H) Thefts from any Coir, 0 0 Operated Machines---- ' 0 0 0 p O 0 (I-) All otherlarc,erxY-, Theft. ---.-....---------.. --- 1 0 0 3 0 p Totals, Pax't y Classes (Breakdown)------ — - 5 4 13 1 l _ Mage' � DEPAF CENT MONTHLY REPORT 0;f MINORS ARRESI",:; BY" i GE-S OF MINORS--- - , OFFENSE'S i. k 16 17 18 19 20 Totals"Wu 5 5 2 i4 Reckless L > v , .-- - W � Disobey Traffic signal ;r Stop � 7t .._ _ _.__ 1 1 3 1 2 8 ,lperators ationr, 2 2 1 5 Vab,r ic:, +'-uta i :ns _ 3 1 4 Defective `:gti,aprne.pt ..__` - 0 �':rivir,y 4Jts�le .Ix�iax.,�.� Other Traffic-: diol - 1? .___� ____.__. 2 � 2 2 _ TOTALS— _�. ��. 8� 10 -14 6' 5 - 43 TOTALS LAE'Z19 M1JP3I'ii 31 2U 10 f3 7 3 4 .BY c,z�5 �7F ��;A7ILBS _ 1G 11-12 13-14 15 16 17 Totals�� v. "nde."rdr Laarceny--- .: BadChecks----._---- --- Auto Theft .--�.,--- Assaults-- -.----------- Liquor Laws-.-----,..----- , 1 2 Drunkeness.=—--------- Disorderly Conduct-- Vandalism------------- PossrStolen onduct .rVanCda1ism -----._------ PossrStolen Prop,----- Curfew & Truancy------- 3 4 1 2 - 10 Runaways & Escapees— 2 l - 121 Misc. �riminal�«�� .�_ 1 1 2 1 5 TOt'AL.c.------------ 7 5 4 5 - �1 - TOTALS LAST 5 9 6 Page 4 - - - - - - f' i E DE":1-':.R2 Vi 1,11LY REPORT Last Month This Month ld 14 20 2. Jc actio:; rioase Checixs._. ._.... - _._..>.._ 86 1.10 3. open Doors & 11 13 4o Special Pro%,.71 Checks---------_. ___.._._... 916 54.9 5. Assists Rendered Lo :'ether 14 72 b. Aid to :`itze��s__�,�,....��._��__.��____...,_� ��.,� 91 99 7o Warrants Served�� .„ .. ..__. _._. W 0 3 8. Field interrogation. Repots----- iS6 119 9. Misc, cDmplcA.Jnts Rei;°d a `r vestigated — a. �.n;mal �_�. �� u�W.�� _.� 6 2 b. Abandoned Auto-- _-----.,.,..--- 3 7 c. Assaults, ggxava.ted--_- ----- 1 1 de Assaaltso S ime _. _ ., e.0 3 2 g, Disorderly Conduct----- W---..-.--- 1 0 h. flomest.ic-.,..--.-,...-.>_:`---- ----_---- 2 1 i. Drunks --- ----..,-u.;-:W-v,--- -----...- 3 2 j. Fire-w_m-_ ----.,u.,-.:---------.--- 3 3 k, 'Porgery, Embezzlement. & Fraud------ 19 16 1 . Juvenile----------- -- 56 24 irt. Larceny of Bicycles------ --------- 0 1 n., 'Larceny of Autos—-_-------------- 1 2 o fl LEarency of over $50.GC•- 2 7 p. Larceny of lander $50100---l-,----- 12 7 q„ Lost & Missinq, Persons---------------- 1 1 r. Property Found--------------------- 1 2 s. Property Lost------------------------- 2 3 t. Prowlers--- 4 3 u. Suicides-------------------------- 1 (a-�tempt) 1 (attempt) v. Susp.Persons,Autos,Circumstancesm- 14 18 w. Traffic......,----------------------------- 4 0 x. `vandelisi1------------------------- 7 9 y. All Other Misc.Compl.Rec°d & Inv.® 75 58 TOTALS, .Misc.Comps.Rec°d & :inv.- 226 175 GRAND CYI'AL Activities & Sompl,Rec°d Inv.- 1554 1160 PAID OVERTIME, WORKED BY OFFICERS®--m'®- ' -Las on is ,ren 149 hours 1912 hours Page 5 ,, , WNTHM sGI<`T'Y INC PROPERTY STOISN, a - PROPERTY 110STP �rt r CW&W, Woe S 11 .40 CHEW&S, Value - - - - ----------- T09-AL -iz L O W, r'L.D e r-t y GAIN `cam t0 __._ rt c.Cj l.tlui i.)�. %t trrt_ ACC deLt 42 0 ldantif.icatioft 0 0 Traffic Partal 204 28 jail 10t ies 14 6 Foot Patrol 14 2 Warrant Service 2 0 :r tnia al jn 130 36 ;special-,?�e a1 0 0 Eacoxt ServiCo. 8 0. Other Activity 0 0 Fire 5 D Prot w i 192 191 Communicat ions 217 11 T.1- ininq 14$ 37 4:y �,��to,ra�.:hy 1 A to;;1 x'atral 0 0 Records 217 11 <ep r t Writing 45 132- Qndicate.s that overtime denoted is worked by officers as a matter of course and no compensation is expected for such duties. This breakdown does not include the hours of the Chief of"Police END Or THE IW"H REPORT FOR .� NOVT�NBLR ,1568 REsPECTFULLY SUBMITTED BY CHIEF OF POLICE Hugh No Wilkinson Page 6