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City Council Packet - 11/06/1968 TIGARD CITY COUNCIL SPECIAL MEETING NOVEMBER'6, 1968, ,7;00 P.M. AGENDA: 1.` :ALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES, October 28, 1968 S. MONTHLY REPORTS (a) Administrator (b) ' Financial (c) Building (d) Public Works -(e) Police 6. APPROVAL OF BILLS, TOTAL $ 31,933.36 7. 1969 LIQUOR LICENSE RENEWAL APPLICATION (a) Safeway Stores Inc. (b) Elsie Norman - Town Tavern S. ACCEPTANCE OF BURT-WOOD #4 (a) Recommendation of City Administrator 9. 'PROGRESS PAYMENT #1 - O.E.A. SEWER IMPROVEMENT DISTRICT (a) Recommendiation of City Administrator Authorize borrowing ;from First National Bank 10. ORDINANCE No. 68 - AN ORDINANCE SETTING HEARING WITH RESPECT TO PROPOSEDANNEXATION OF THE LANDS OF GEORGE J. BURGESS AND F. `YVONNE.BURGESS, MELVIN 0. McCoy AND GLADYS M McCoy, in Sec. 35—TIS, RIW, W.M. ,WASHINGTON COUNTY OREGON AND DIRECTING GIVING OF NOTICE'THEREOF' {a) Setting o£ Public Hearing December 9, 1968 - 8:00 P.M. (b) Recommendation of City Administrator 11. ORDINANCE NO. 68 - AN ORDINANCOVETTING HEARING WITH RESPECT TO PROPOSED ANNEXATION OF THE LANDS OF;MAX R. REED AND;META F. REED in Sec. _36, 'T1.S, R1W,' W.M. =a ' WASHINGTON COUNTY, OREGON AND DIRECTING i" GIVING OF'NOTICE ,THEREOF. >> s (a) Setting of Public 11earing December 9, 1968 - 8:00 P.M. (b) Recommendation of City Administrator 12. CANVASS OF VOTES —Election November 5, 1968 (a) Report by City'Administrator Page 1 13. ORDINANCE No. 68 - AN ORDINANCE ANNEXING TO THE CITY OF TIGARD LANDS OF OTTO SORG in Sec. 12, T2S, R1W, W.M WASHINGTON COUNTY, OREGON (a) Public Hearing November 6, 1968 - 8:00 P.M. (b) Recommendation of City Administrator 14. S.W. 91st IMPROVEMENT DISTRICT (a) Public Hearing 8:00 P.M. (b) Recommendation Of City Administrator 15. RESOLUTION 68 -- AUTHORIZING AND RATIFYING LOAN FROM SEWER REPLACEMENT AND EXPANSION FUND TO THE "O.E.A. SEWER IMPROVEMENT DISTRICT" AND PROVIDING FOR THE REPAYMENT THEREOF. (a) Recommendation of City Administrator 16. OTHER BUSINESS. 17. CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK. 18. ADJOURNMENT. Page,2 11/4/68 r TIGARD C ITY C O U N C I L SPECIAL MEETING NOVEMBER 6, 1968, 7:30 P.M. 1. ROLL CALL: Present: Mayor E. G. Kyle, Councilmen Floyd H. Bergmann, 'Robert C. Moore; Freda A. Anderson, City Attorney; Stephen M. Telfer, City Administrator; Keith C. Thompson, Director of Public Works; Doris Hartig, City Recorder. Absent: Councilmen W. Del Bell, Harvey L. Knauss 2. PLEDGE OF ALLEGIANCE 3. MINUTES FOR APPROVAL, October 28, 1968 (a) Approved as submitted. 4. FINANCIAL AND MONTHLY REPORTS FOR OCTOBER 1968 (a) Motion to accept reports: Councilman Moore, seconded by CouncilmanBergmann. Approved by unanimous vote of Council present. 5. APPROVAL OF BILLS, TOTAL $31,933.36 - (a) Motion to pay: Councilman Bergmann, seconded by Councilman Moore, Approved by unanimous vote of Council present. 6. APPROVE 1969 LIQUOR LICENSE RENEWAL APPLICATION (a) City Administrator reported Police Department had approved license renewal applications for: Safeway Stores, Inc. 'Elsie Norman - Town Tavern (b) Motion to;approve applications: Councilman Bergmann, seconded by Councilman Moore. Approved by unanimous vote of Council present. 7. ACCEPTANCE OF 'BURLWOOD #4 (a) City Administrator stated Commonwealth Properties had 'posted a maintenance bond in the sum of $17<,000. and recommended City,' accept the subdivision known:.as Burlwood''IV. City Attorney commented the maintenance bond was;in order with the exception Power of Attorney was,not attached to bond. (b) Motion by Councilman Moore to accept Burlwood IV Subdivision pending receipt of copy of Power of Attorney; motion seconded by Councilman Bergmann. Approved by unanimous vote of Council present. 8. AUTHORIZE PROGRESS PAYMENT #1, O.E.A. SEWER IMPROVEMENT DISTRICT '- $11,045.56 (a) City Administrator stated progress ,payrfient represented 508 of construction costs and recommended;'payment. He further stated City would borrow funds from°First iNational Bank as previously authorized by Council.' (b) Motion to approve payment: Councilman Bergmann, seconded by Councilman`Moore. Approved by unanimous vote of Council present. Pg•1 9. ORDINANCE No. 68-77 - AN ORDINANCESETTING HEARING WITH RESPECT.TO PROPOSED ANNEXATION OF THE LANDS OFGEORGEJ. BURGESS AND F. YVONNE BURGESS, MELVIN O. MCCOY AND GLADYS M. McCOY, in Sec. 35, ,T1S, R1W, W.M. WASHINGTON COUNTY, OREGON AND DIRECTING GIVING OF NOTICE THEREOF (a) Setting of Public Hearing December 9,1968 - 8:00 P.M. (b) Motion to set Public Hearing: Councilman Moore, seconded by Councilman Bergmann. Approved by unanimous vote of Council present. 10. ORDINANCE No. 68-78 -'AN ORDINANCE SETTING HEARING WITH RESPECT TO PROPOSED ANNEXATION OF THE LANDS OF ROBERT T. COOPER et al, in Section 11, T2S, R1W, W.M. WASHINGTON COUNTY, OREGON, AND DIRECTING GIVING OF NOTICE THEREOF. (a) Setting of Public Hearing December 9, '1968 - 8:00 P.M. (b) Motion to set Public Hearing: Councilman Moore, seconded by Councilman Bergmann. Approved by unanimous vote of Council present. 11. ORDINANCE No. 68-79 - AN ORDINANCE SETTING HEARING WITH RESPECT TO PROPOSED ANNEXATION OF THE LANDS OF MAX R. REED AND META F. REED in Sec. 36, T1S, R1W, W.M. WASHINGTON COUNTY, OREGON AND DIRECTING GIVING OFNOTICETHEREOF. (a) Setting of Public Hearing December 9, 1968 - 8:00 P.M. (b) Motion to set Public Hearing: Councilman Bergmann, seconded by Councilman Moore. Approved by unanimous vote of Council present. 12. RESOLUTION No. 68-20 - RESOLUTION CANVASSING RETURNS OF REGULAR CITY ELECTION AND PROCLAIMING RESULT AND,DIRECTING RECORDER TO ISSUE CERTIFICATE OF ELECTION TO EACH`.SUCCESSFUL CANDIDATE (a) City Administrator reported returns of election November 5, 1968, , as certified to City Recorder by the Department of Records and Elections of Washington County, as follows: Total Ballots Cast: For - E. G. "Bud" Kyle 1190 Robert C. Moore 1334 Thomas M. O'Halloran 1377 Lawrence Arneson `: 93 ;Ivan Jack 11 Miscellaneous Write-ins 55 According ;to the provisions of the Charter, the following were elected to office: page 2 (11-6-68) Thomas M. O'Halloran, elected as Councilman to serve a term of four years, beginning January 1, 1969. Robert C. Moore, elected as Councilman, to serve a term of four years, beginning January 1, 1969. E. G. "Bud" Kyle, elected as Councilman, to serve a term of two years, beginning January 1, 1969. (b) Motion to adopt resolution: Councilman Bergmann, seconded by Councilman Moore. Approved by unanimous vote of Council present. 13. RESOLUTION 68-21 - RESOLUTION AUTHORIZING AND RATIFYING LOAN FROM SEWAGE DISPOSAL FUND TO TIIE "O.E.A. SEWER IMPROVE- MENT FUND" AND PROVIDING FOR THE REPAYMENT THEREOF. Note #4 (a) City Administrator requested authorization to advance $2,250. to O.E.A. Sewer Fund. This amount represents estimated miscellaneous costs to complete project. (b) Motion to adopt resolution: Councilman Moore, seconded by Councilman Bergmann. Approved by unanimous vote of Council present. 14. RESOLUTION 68-22 - RESOLUTION AUTHORIZING AND RATIFYING LOAN FROM SEWAGE DISPOSAL FUND TO THE "O.E.A. SEWER IMPROVE- MENT FUND" AND PROVIDING FOR THE REPAYMENT THEREOF. Note #3 (a) City,Administrator requested authorization to. loan $2,220.22 to O.E.A. Sewer Fund for expenses incurred with respect to payment of easements and miscellaneous costs for project.: (b) Motion to adopt resolution: Councilman Moore, seconded ,by Councilman Bergmann. Approved by unanimous vote of Council present.- 15. ORDINANCE No. 68-80 - AN ORDINANCE ANNEXING TO THE CITY OF TIGARD 'LANDS OF OTTO SORG in'Sec. 12, T2S, rR1W, W.M. WASHINGTON COUNTY, OREGON. (a) Public Hearing 8:00 P.M. No Testimonv' - Hearing Closed (b) Motion to adopt: Councilman Moore, seconded by Councilman Bergmann. Approved by unanimous vote of Council'> " present. 16. S. W. 91st AVENUE IMPROVEMENT (a) Public Hearing ;8:00 P.M. page 3 (11-6-68) City Administrator reported remonstrances received from the following owners Tax Lot 2600, Dahl, Kenneth P. & Sharon 1900, Beroud, Robert O. & Joan 1800, Steinback, Joseph & Catherine 1700 Franzel, David E. & Marilyn M. i 1703, Franzel, David E. & Marilyn M. 1600, Nunnenkamp, Lena 1500, Pardee, William A. & Vera H. 2400, Henry, Lawrence & Nadine Those who testified against forming of improvement district were: Mr. David Franzel Mr. Paul Dahl, Mr. Earl Johnston Mr. P:illiam Pardey Mr. Bob Beroud Mr. and Mrs. Lawrence Henry Mr. and Mrs. Henry also questioned ownership of road and if City had moral obligation to improve street. Council, Attorney, staff and property owners discussed improve- ment of street, equitable formula for sharing cost of improve- ment, and ownership of road. No satisfactory method of assessment was agreed upon and Mayor Kyle, with approval of Council present, suggested property owners meet with Mr. MacKenzie, developer of apartments,, and city staff to seek a solution to improve road. Motion by Councilman Moore, seconded by Councilman Bergmann to continue Public Hearing to 8:00 P.M., November 25, 7968,, Council Meeting. 1. OTHER City Administrator stated Citysta —F_w_O lESSike the opportunity to 'send out bids for new; police cars. This would be in addition to,bids re- ceived from MultnomahCounty and Administrator;questioned if,City'could reject any and all bids, if Multnomah County:bids came in lower. Attorney Anderson commented City could bid independently if they chose and take whatever bid was lowest. Motion to authorize the calling for bids: Councilman Bergmann, seconded by Councilman Moore. Approved by unanimous vote of Council present. 2. City Administrator reported members of the Jaycees had approached him with a request to remodel space in back of library. They would furnish material, heat, light and manpower. ' In exchange, they would be given- permission to use space as meeting room. City Administrator`stated'he has scheduled a meeting with owner of building, Mr. Sorg, and would report back to Council. r 3. Meeting adjourned 9:05 P.M. City or er ATTEST: Y page 4 (11-6-68) November 5, 1968 TO; MAYOR AND COUNCIL PROGRESS AND STATUS REPORT 1. Comprehensive Planning Because of the tremendous need for some policy guide lines for the development of the City, the.staff has started the first phase of a comprehensive planning process, We have secured from CRAG a set of land use inventory maps that were updated as recently as 1967. Emily Wied is in,the process of converting numerical land use classification codes to color codes. We will then color these maps with the appropriate color coding in order that we may discern the existing development patterns by a land use on a composite map. The existing pattern of development will be the starting point for a plan illustrating principles and objectives for the continued development of the City. The major objective will be to provide for compatibility between various land uses such as business, industrial, multi-family and single family`. We will at the same time endeavor to define the urban form and maintain individual neighborhood character through the use of green belts and open spaces. The comprehensive plan will involve numerous elements such as land use, street circulation, parks, public facilities, storm drainage, etc. It is my intention to produce each of these elements in more or less rough draft form for submission to the Planning and Zoning Commission for study and Public Hearings. After appropriate hearing and feedback, it would then be my hope that the Commission will be in a position to make a recommendation to the.City Council, who` I would then expect to hold additional hearings prior to adopting each element as a part of the Comprehensive Plan by resolution. The planningprocess will- be a subject of a more detailed memorandum to the Council at a later date. ' 2. Vacant Job Positions In The Public Works Department We seem to be experiencing a rather rapid turnover in the maintenance' man position in the Public Works Department.` We lost one to a higher paying job in Roseburg. ' Keith was able to>replace'him with a well experienced man who left Rogers Machinery, however, he has also been offered a higher paying job and has offered his resignation to be effective November 25. We, therefore; still have a vacancy to fill. It is'rumored that our other maintenance man'is 'also looking for a higher paid position. 3. Intern From Portland State I have made arrangements with the Urban Study Center at Portland State for two Interns. The agreement provides that we will pay 20% of one of the Interns salary for the year and that Portland State will pay the entire salary of the other Intern. One of the positions will be filledby Jerry Croft, a'fellow ;who is apparently working,on a certificate in the Urban studies program. He has a planning background and we will use him between the Planning Department and Public Works Depar+.:meet for research and drafting work on our new Comprehensive Plan. The clther position is still unfilled and I am interviewing people sent to ree by the Urban Studies Center. page 2 4. . Chief Wilkinson has held the written portion of the examination for the Police ]Agent's position established in the current year's budget. All of the police officers in the department took the written portion of the exam and illustrated the ability to read and make appropriate judgments. The oral part of the examination will be held next week on Tuesday. 5, Meeting With Mr. Kroese As 'directed by the Mayor and Council, Councilman Moore, Keith Thompson, Jim Fagenstrom of Lord Brothers Construction Company, and myself called on Mr. Kroese at his property out on Bonita last week. It was our decision that the matter of the low culvert cross- ing versus the bridge, was a matter between Lord Brothers Construction and Mr. Kroese and did not involve the City in any way. We did discover, however, that the contractor destroyed four or five ever- green trees and failed to replace a fence. These latter two items were a`matter-effected by the contract, and we have therefore requested that Mr. Kroese provide us with a damage figure for the trees and fencing. To date we have not had a reply.from him and I am therefore going to write him a letter reiteratingour request. 6._ 115th Avenue Annexation This is the large annexationthatnearly encircles the Derry Dale area. Attorney Anderson and myself met last week to review-the annexation eviewtheannexation petition. As you will recall, this annexation is being accomplished by the triple two-thirds method. It was our opinion that the two-thirds required signatures onboth evaluation and area were met more than satisfactorily, however, the two-thirds require- ment on ownership was a little more complicated. In light of the decision of the Oregon State Supreme Court in the_Skourtes Annexation case, we found that we have exactly two-thirds of the required signatures and that if Edwards Industries, Inc. were to file a contract for the purchase of one of the parcels of land involved with the County, we would no longer have the required two-thirds. Mr. Poulin who circulated the petition has been informed of this'fact'and has ' indicated to that he has assurance from the corporation that they will not file this contract until after the`annexation'process is complete. 7. O.E.A. 'Sewer Construction Progress on the trunk line to handle the O.E.A. Project is moving ,along rapidly and it looks as though the :contractor will have the job complete in time for the occupancy of the O.E.A. building. We are still missing an easement at the lower end of the line from Mr. Christensen, however, it is my understanding that Fred Anderson has this nearly negotiated. Resc ly submitted, Stephen M. Telfer SMT/dl BUILDINGPERMITS CITY OF TIGARD October 1968 TO: City Administrator FROM: i Building; Inspector SUBJECT: Monthly Report CONTRACTORS ADDRESS TYPE VALUATION Ron Guillory , 9915 SW Frewing 48 unit apartment $384,000. Sunkist Pools 11858 SW 91st Avenue Swimming Pool 4,000. North Coast Construction 1.3660 SW' Pacific Hwy. Demolish House 250. Alexander Construction 11880 SW' Summercrest Dr. Residence 13,612. A. E. DuMars 14400 SW 92nd Ave. Residence 17,250. Ron Guillory 991'5 SW Frewing Demolish House 250. Alexander Construction 10055 SW Garrett 12 unit apartment 96,000. Alexander Construction 11590 SW N. Dakota St. Residence 17,962. John Miller 11410 SW Greenburg Apartment Carports 5,000 Alexander Construction 11835 SW'Summercrest Dr. Residence 13,612. R. A. 'Gray ;& Company 8840 SW 'Burnham Service Center 250,000. Plaza Gardens, Inc. 8825 SW 88th Avenue 49 unit apartment 392;000. Alexander Construction 11730 SW 116th Avenue Residence 15,087. Alexander Construction 11825 SW Summercrest Dr. Residence 13,612. Alexander Construction 1164.5 SW Tigard Dr. Residence 13,612. A. E. ''DuMars 14405 SW 92nd Avenue Residence 17,250. R. A. Gray and Co. 8840 SW Burnham Demolish House' 250. John Loewer 11860 SW 121st Avenue Residence 20,942. Foster & .Kleiser 11845 SW;Pacific Hwy. Sign 400. Foster & Kleiner Hwy. 217 & Hunziker. Sign 400. Foster & Xleiser 11524 SW Pacific Hwy. Sign 400. Foster & Kleiser State Hwy. 217 Sign 400. Foster & Kleiner 11626 SW Pacific Hwy. Sign 400. Total for month of October ... . . . . . . . . . . . . ... .. .$1,276,689. - Total for year 1968 . . . . .. . .. . . . . . . . . , . . . . . . . . . . . ... .$6,726,616. FINANCIAL STATEMENT EXPENDITURES October 1968 1968-69 Current Year to JNERAL FUND Budget Month Date Mayor and Council $ 3,565. $ 743. $ '1,485. Municipal Court 8,373. 983. 2,787. Administration Dept. 38,120. 2,134. 12,637. Building Dept. - 13,424. 1,155. 3,634. Planning & Zoning 17,558. 1,226. 4,158. Library 8,172. 246. 3,051. PoliceDepartment 118,701. 8,924. 35,955. Park 7,521. 255. 1,469. Non-Departmental 26,708. 955. 7,301. Contingency 2,538. -0- -0- Total General Fund $244,680. $ 16,621. $ 72,477. SEWER DISPOSAL FUND Operating & Maint. Dept. $ 55,969. $ 6,114. $ 12,792. Sewer Expansion 134.122 6,177. ' 72,495. Contingency Fund 3,734. -O- -0- Transfer (12,850.) -0- -0- Total Sewer Fund' $180.975. $ 12,291., $ 85,287. STATE TAX_STREET FUND Public Works Dept. $ 35,749. $ 1,242. $ 7,793. irk Improvement Dept. 11,291. 17. 2,616. ..ontingency Fund 1,370. -0- -0- Total State Tax Fund $ 48,410. $ 1,259. $ 10,409. ROAD FUND Public Works Public Works Dept. $ 20,146. $ 1,419. $ 5,831. Contingency 754. -O- _ -0- Total Road Fund $ 20,900. $ 1,419. $ 5,831. GENERAL'OBLIGATION BONDS & INT. 1956 Series $ 17,330. $ -0- $ -0- 1960 Series 3,050. -O- =0- 1961 Series 1,075. -0- -0- 1963 Series 12,850. -O- -0- Total Obligations $;34,305. $ -0- $ -0- BANCROFT BONDS 42,3,4.& Int. Bancroft #2 $` 2,070. $ -0- $ -0- Bancroft #3 5,233. -0- 2,638. Bancroft #4 6,135. -0- 1,858. Total Bonds $ 13;438. $ -0- $ 4,496. FINANCIAL STATEMENT October 1968 REVENUES 1968-69 Current Year To GENERAL FUND Budget Month Date Cash on Hand 7/1/68 $ 20,000. $ -0- $ 24,124. Property Taxes 82,000. 132. 265. Deliouent Taxes 1,900. -0- 775. Land Sales & Advance Taxes 5. -0- -0- LICENSE AND PERMITS Business $ 10,500. $ 506. $ 10,348. Liquor 80. 35. 35. Plumbing 900. 749, 1,228. Building 18,500. 2,257. 5,483. Moving 100. -0- -0- Sign 250. 50. 102. Bicycle Licenses 250. -0- 54. FINES AND FORFEITURES Court $ 19,100. $2,511. $ 7,858. Library 50. 14. 72. USE OF MONEY & PROPERTY Rentals $ -0- $ -0 $ -0- Telephone Pay Booths 150. -0- 2. Interest 400. -0- 85. REVENUES FROM OTHER AGENCIES Cigarette Tax $ 11,750. $ -0- $ 2,598. Liquor Tax 16,100. -0- 3,764. Trailer Sales Tax 150. -0- -0- Traffic; Safety-Grant 5,927. -0- ;- -0- CHARGES FOR CURRENT SERVICES 'f Zoning,.Adjustments $ 2,500. $ 100. $ 600. Document Sales 450. 31. 179. Library Fees 80. 12. 29. Recreation Use Fees 1,500. -0- -0- Lien Check 0Lien' Check150. 42. 122. FRANCHISE REVENUES Portland;General Electric $ 14,200. $; -0- $ 7,801`. Northwest Natural Gas 3,100. -0- 1,926. Telephone 5,100. -0- 2,740. Garbage 1,600. 116. 463. NON-REVENUE RECEIPTS Unclaimed`Property Sale $ 200. $ --0- $ -0- RECOVERED EXPENDITURES Administration,-of Sewer.'& Public works $ 26,388. $5,746. $ 5,746.. Gas'Tax Refund 800. -0- ' -0- OTHER REVENUES $ 500. -0- 651. TOTAL GENERAL FUND $'`244,680. $ 12,301. ' $ 77",0-0. SEWER FUND'' Available Cash $ " 41,000. $ - -0- $ 100,410. ,CHARGES FOR CURRENT SERVICE Sewer Service Charges $ 54,100. $ 7,084. $ -21,563. Sewer Connection Fees 39,500. 4,329. 38,504: Sewer Connection'Inspection 2',500. 70. 300.' LICENSES AND PERMITS Sewer Permits $ 1,750. $ 14. $ 60. USE OF MONEY AND PROPERTY Rentals $ 1,200. $ 100. $ 400. Interest 775. 0- 937. REVENUES FROM OTHER AGENCIES State Subventions $ 14,000. $ -0- $ -0- Federal Subventions 28,000. -0- -.0- RECOVERED EXPENDITURES Assessments Engineering, etc. $ 5,200. $ 174. $ 442. Assessments Legal, etc. 1,800. -0- -.0- Other Recovered Expenditures 30000. 195. 539. OTHER $ 1,000. $ -0- $ -0- TOTAL SEWER FUND $ 193 825 $11 966. $ 163j155. STATE TAX STREET FUND Available Cash 7/1/68 $- 3,500. $ -0- $ 1,897. State Gasoline Tax 44,810. -0- 18,360. Interest 100. 85. 170. TOTAL $ 48,410. $ 85. $ '20,427. ROAD FUND- Available Cash $ 8,000. $ -0- $ 13,055. Revenue from Other Agencies -0- -0- -0- County Road Tax 7,100. 38. 301. CHARGES FOR CURRENT SERVICE Permits $ 50. $ -0- $ -0- Public Works-Construction Fees 500. -0 -0- Sale of Street Signs 900. 20. 20. RECOVERED EXPENDITURES Assessments -s Engineer $ 3,100. $ -C- $ -0- Assessments -' Legal600. -0- --0- other 1500. -0-. -0- USE OF >MONEY Interest $ 50. $ -0- $ -0- OTHER $ 100. $ -0- $ -0- TOTAL $ 20,900. $ 58. $ 13,376. BANCROFT BONDS #2,3.4, &Int. Available Cash 7 1 68 $ 18,491. $ =0- $ 18,471. Assessments #2,3,4 9,570. 431. 9,355. Interest 3,868. 241. 1,160. TOTAL BANCROFT BONDS $ 31929 $ 672. $ 28,986. GENERAL OBLIGATION"BONDS Available Cash 7 1 68 $ 6;820. $ -0- $ -0- Taxes 14,635. -0- -0- TOTAL OBLIGATION BONDS $ 21,455. $ -0- $ _ '_-0- Page 2`- (Revenues) C(;NS:0-' iL7d-1`1ED MONTtILY REPORT E'OR MoN-,H 0? 0cf03- t 1968 a`RAFF'IC; ARREST-ANALYSIS' _ _ - bast Month This�Mortth 1. SpeecEir.c 2. Reckless 3. I rivirg While It.-t.oxicate.d 4. Disobey Traffic Signal or :;t >p 15 :4 5., Vel-,, Oper,.Lic. Lriolatican. , ��._:� �.�_�.._. .... �r 27 �0 6„ Ittl <-Lef.Erl:iip, t E,iyhts� 1sr.aices,M �fflere � � 4 6 7 illegal Par7ci:�g _��_ �� .,w,.� ��-.�� _-_m 1 27 8. AI.l Other Traffic Violations------------------ 48 90 180 263 WARNINGS Given to Traffic ViolatorsW--w-�----�-- 13: 163 RADAR CI`TAT lONja� � �.^�. 21- -- TRAFFIC ACCIDENT S1_'MMAR`i _ Last Month This Month Accidents------------------------------------------ 12 1.4 :Injuries_-----.---_...------------------------------------------------_.------------------- 10 5 Fatalities----------------------------------------- 0 0 Hit & 'Run Accidents------------------------------ 0 2 Mt'NIC1PAL COURT REPORT Last Month This Month Cases Processed Through Court---------------- 201 151 Fines & Bail Forfeitures-m_W.- ----------------- -2,36C.50 4a , 57.00 Amount`i Suspended from Fines-----_-_- --------- >i40.00 -;2.37.00 Cases Pending Last Day of Month-------__.-----__-- 76 49 POLICE CAR EXPENSE-MT.LEAGE-GAS®OIL-REPAIRS Ul it# Miles Driven Final Miles Gas Used Oil Used Repairs Reg. Maint. 2 4,430 44,534 577:9 ga.l. 12 qt. ;134`.00 3 3,570 76,531 472.3 val. 3 qt. ;;205.77 4 1,354 11,244 157.4 T;.l` 4' qt. '36.072o9;C0 Page 1 LIN"FORM t.LASS :HC.ATION ��OFFENSES TCASES� ARRESTS OFFENSESCASES ARRESTS OF KNOWN '.LEARED KNOWN CLEARED Dart T .'lasses Last Mouth This Mont. 1. Crim.i.nal Ilomicic3e p 0 0 0 (b) Manslaughter by haegli gear e. .­_ - ,_ 0: 0 0 _0 0 0 2. RaE -_.. _ - _. _ 0 0 3. 0 0 00 �0 0 4. Aggravated l l ,1 5. Larceny-Theft (except Auto) a Over $50.00-­­­­­­ 1 0 0 2 0 0 (b) (ander $50.00--­y.-,:­­­ 2_. 1 2 32 4. 6. Auto 2, 2 3 3- 7. Burglary-Break i ng & Entering 1.4 2 3- Totals, ;dart .I Classes— ? — - 7 _�_�_ _ �6 - - 5- _l9 Part II Classes 8. Other Assaults_-r_._,.,�.._._W.....�­ -1 0 0 0 �� 1 9. Forgery & Counterfeiting--=- 2 2 1 0 0 0 10. Embezzlement & Fraud-­---- 22 1� 0 13 18 0 11. Stolen Prop.-Buying,Rec , , Possessing------- 0 0 0 12. Weapons-C'arrving,Possessing, Concealing--­ . _0 0 0 2 2 2 13. Prostitution & Commercialized _0 0 0 _0 0 0 14. Sex Offenses (except 2 & 13) 0 0 0 0 0 ` 0 15. Offenses against Family, & Children-------------------- 0 0 0 0 0 0 16, Narcotic Drug Laws- ----- _l 0 0 1 1: 1 17. Liquor Laws---------------- 6 6 6 18' 18 18 18. Drunkeness------------------ 0 0 0 -3 19. Disorderly Conduct­--­------------ �0 0 0 1 1 ' 1 20. Vagrancy-------------------- 0 0 0 0 0 0 21, Gambling®_-d,.---._-:_s--------------------- 0 0 0 0 0 0 22. Driving While tinder the Influ- ence of Intox.LiJ quor=-_______ 23. Violation of Road & Driving Laws---W------------------------- g0 88 88 120 1_16 116 24. Illegal Parking—---_,_r_._--- D 1� D U ;�l 23. 25. Traffic & M.;U.La:+Ys...-_.,.-_.em_-, 79 29 29 1?0 1220 120 26. A11 Other Offenses,-- ------ i7 16 11 17 7 L7 Totals, Part 11 Classes-® 3 211_ ?Ol 337 332 31? GRAND TOTALS, Part I & II 'Classes 256 217 206 356' 340 319 t NOL:[CE DEPARTMENT MONTHLY REPORT UNIFORM CLASST.FICATTON OFFENSES CASES ARRESTS OFFENSES CASES ARRESTS OF OFFENSES KNOWN CLEARED KNOWN CLEARED Part I Classes (Breakdown) Last Month This Month r---rceny-Theft (Except. Auto) kA) Pocket Picking----------- 0 0 00 0 0 (B) Purse Snatching------------- 0 0 0 0 0 0 (C) Shoplifting--------.-,--- i T (D) Thefts from Autos (except E) 0 0 0 2 1 0 (E) Thefts of Auto Parts & Accessories.,..-:.---,,------ 1' 0 0 7- 1 0 (F) Thefts of Bicycles-W----- 1 0 0 0 0 (G) Thefts from Buildings (Except C & H)--------- 0 0 0 l © 0 (H) Thefts from any Coin Operated Machines-----v 0 0 0 0 0 0 (I) All other larceny, Theft---- :--------------- 0 0 1 0 0 Totals, Part 1. Classes (Breakdown)--- 6 2 2 14 5 r Page 3 POLICE DllPAf*2,MENT M0144TH7Y REPORT ARRF S'r OF MINORS 'TRAFFIC ARRESTS BY AGES OF MINORS OFFENSES 15 & 16 17 18 19 20 Totals under 5 8 9 5 - 27 Reckless Dr'.Zving...,.v��. -- - 0 Disobey Traffic Signal or Stop sign------ 3 7 2 - 12 Operators Lic.Viol--- ations--------------- 2 2 3 1 8 Veh<Lic,.Violacions---- 2 2 l - 5 Defective Equipment-- 2 4 - 6 Driving While Intoxo-- 1 - 1 Other Traffic Viol.--- 1. 2 6 ----11 —4 L - 2S TOTALS----------- 3 4 19 31 20 10 - 87 TOTALS LASS" MONTH -- 8 9 8 12 7 58 MISCELLANEOUS ARRESTS BY AGES OF JUVENILES 10 & 11-12 13-14 15 16 17 Totals Under Burglary----.W.-'--. ---- 1 1 tLarceny---------------- 1 1 1 3 Bad Checks-®----------- 0 Auto Theft------------ 1 1 Assaults-------------- l 1 Liquor Laws----------- 1 2 6 9 Drunkenes s--- ------- 0 Disorderly Conduct---® 0 Vandalism----,--- --- 0 Poss.Stolen Prop------ - 0 Curfew,& Truancy------ 2 1 2 2 - 7 Runaways I & Escapees--- - 0 Misc. Criminal----- ®- 1 4 2 6 - 13 TOTALS----------- 5 9 6 15 - 35 TOTALS LAST rIOWTH------------ 1 5 3 1 70 Page 4 ACTIVITY REPORT Last Month This Month 1. Accide*rts 1:^ 14 2. Vacation riouse 166 86 3. Open Boors & Windows--------- 17 11 4. Special Prowl 507 916 5. Assists Rendered to Other Agencies---- 66 74 5. Aid to Citizens-------------------------- 91 91 7. Warrants 'Served---- ------------------ 2 0 8. Field Interrogation Repo rte 130 136 9. Misc. Complaints RecOd & nvestigat.ed-i a. Animal---------------------------------------- g 6 b. Abandoned Auto--------------------- 5 c. Assaults, Aggravated-------------- l 1 d. Assaults, Simple------------------- l e„ Burglary--------------------------- �4 3 f. civil----------------------------- 1 2 g. Disorderly Conduct--------------- 0 1 h. Domestic.a----_._.-----_--------- .---- 2 2 i. Drunks ,-----------. --------------- 0 3 j Fire--- 4 i k- Forgery, Embezzlement & Fraud----- 24 19 1. Juvenile--------------------------- - 19 56 m. Larceny of Bicycles--------------- 1 0 n. Larceny of Autos------ 2 1 o. Laranciy of over $50.00---------- 2 p. Larceny of Under $50.00----------- 5 12 q. Lost & Missing Persons------...----- 0 1 r. Property Found--------- ------------m 1 1 s. Property Lost---------, --- 1 2 t. Prowlers-------------------------- 6 4 u. Suicides - 1 (a t;etnpt j 1 (aic�mpt) v. Susp.Persons,Autos,Circumstances-- 9 14 w. Traffic W ®_ - 2 4 x. Vandalism----------_m-._m®_-------------------------- g 7 y. All Other Misc.Compl.Rec°d & Inv.- 49 75 TOTALS, Misc.Comps.Rec°d & Inv.- 165 226 GRAND TOTAL Activities & Compl,Rec°d Inv.- 1156 1554 UNPAID OVERTIME WORKED BY OFFICERS-------- .�,--- as n is on 96th 2 hours 149 Page 5 is is iz I rE PE PAi2T[,E T T N�ONTHLY REPORT E':TALUATIOiv RrP7�R`i UF__�It7LEiv Ei1T1 Fc}'C.OVEI2ED PI'ttPER`TY-IIVCL�vDING tI3ECKS -- "$ 0G x.88 �- PROPERTY STOLEN, 2"5-00 0� PROPERTY LOST, �_ _. � � PROPERTY RECOVEi-Ei.,), Val ue�W v �..•, 617.54 20.00 ---- PROPERTY FOuNI), - CHECys, Value ----------------- W ® y_-a � _$ �C�� -- CHECKS, Value Recovered- _ TOTAL VALUE, Property Lost or a ` ,768.2 TOTALVAL�.sI;,, Property r`o�.xnc. S: Recove.red_::-..o.,_...� LOSS FOR ,ASP �$ l 39L2.66 GAIN -K� FOR THIS MON"TH--------------------------------- --._: ---- -�.._.._,_ ---....— -_-_ W__ BR_IFLKPOH07JRS_ _PI1R ACTIVITY Regular Overtime Regular Overtime - Accident Iriv. 24 0 Identification 4 Traffic Patrol 310 32 :Jail Duties 36 12 Foot Patrol 12 0 Warrant Service 0 0 criminal Inv 262 28 Special Detail 0, 0- EAcoit Service 3 0 Other Activity 10 0 6 1 Prow :801 16 Fire 0 27 Communications 316 16 Training Photography 2 0 School Patrol 6 0 Records 317 17 Report Writing 90 128", *Indicat>>s that overtime denoted is worked by officers as a matter of course and no compensation is expected for such duties. This breakdown does not include the hours of the Chief of Police END OF THE MONTH REPORT FOR OCTOBER ,196'8 RESPECTFULLY SUBMITTED BY. CHIEF' OF POLICE Hugh Ho 'Wilkinson, � x/' _ Page' 6 BILLS PRESENTED FOR PAYMENT November E,, 1968: GENERAL FUND, U.S. NATIONAL BANK Balance as of September 1968 $(2,304.74) October receipts 12,300.74 Time deposit cashed 10,340.21 Balance $20,336.21 Check 3765.E Gene Dunn Program Supervisor (17) $ 75.00 3766+1 Doris Hartig - Petty Cash 32.25 (10) $1.35, (12) $6.53, (13) $1.84, (14) $1.40, (15) $1.88, (16) $19.25 3767A Pacific Stationery - Equipment (16) 5.43 3794N Secretary of State - Election expense (12) 11.65 3795,E Bekins Moving & Storage (12) 578.86 3796, Westway Chrysler - Repairs (16) 40.32 3797n Roger Thomssen - Recording Fees (12) 17.00 3799n Washington County Assessors Supplies (14) 43.50 3800✓t Gerald Edwards = Training (16) 24.00 3801t\ , State of Oregon - License Suspension- (11) 60.00 3802 N.W. Natural Gas Co. 37.04 (15) $9.35.''(18) "$27.69 3803+\ Portland General Electric 784.72 (15) `$4.46. (18) $780.26 3804�\, General Telephone 1 143.45 (10) '$4.90, '(12) $37.73, (13)$33.64 (14) $33.64, (17) $33.54 3805General Telephone (16) 121.20 3806q' S.W. Office Supply 6.86 -(12) $4.66, (14) $2.20 3807n, N.W. Industrial Laundry 38.25 (15) $12.60, (18) $25.65 3808n Valley; Office Equipment - Repairs (16) 15.00 3809N Columbia Region Assoc. of Govern. (14) 31.30 3810 Tigard°Times,- Subscription (12) 3500 38111\ Shell Oil Co. 199.09 (12) $7.38, (16) $191.71 3812N Times Litho:Print Election Expense (12) 46.50 3813 State of Oregon (12) 6.25 3814x\ 'Phillip R. Balsiger (14) 145.00 3815n r' Frederick Anderson Legal 344.90 (11) $285.35, (18) ,$59.55 38164 Tigard Auto Body -Repairs (16) 100.00 38171 George F. Cake - Supplies` (16) 91.55 3818`- Del Ball Fgrd - Repairs (16) " 105.73 3819,k Speedometer Service - Repairs (16) 6.00 3820+."I.B.M. Corp. ;- Supplies (12) 5.70 3821+N Butlers Tire`& Battery - Supplies (16) 393.00 3822r, (Westway Chrysler - Repairs (16) 36.07 38238 Sherwood Fire Equipment - Supplies (16) 6.30 3824 n 'Nudelman Bros. - Supplies (16) 11.00 3825+1 Eldon L. Graham - Repairs (16) 25.50 3826r,, Wm. H. Poole Judge _ (11) 250.00 1272- State :of Oregon - Supplies (16) 3.00 1285- Tigard Water District (18) 6.00 30061 Tigard Lumber - Supplies - 10.26 (16) $8.50, (18) '$1.76 3827r Doris Hartigr- Petty Cash` 37.85 (10) $2.20, ,(16) $32.98, (18) $2.67 38281 >`Portland Community 'College - Work Study 18.30 (12) ;'$13.50, ;(15) i$4.80 38291\ TitIO ;insurance -Title Clearance (18) 44.00 Page 1 11/6/68 GENERAL FUND, U.S, NATIONAL BANK CONT. 3830,, Business Equipment Supplies- $ 154.35 (11) $1.57, (12) $77.18, (14 $29.92, (16) $45.68 3831,, Tigard Times - Publications 72.36 (12) $64.92, (14) $7.44 3832, Multnomah County - Supplies 40.34 (12) $4.19, (16) $28.51, (18) $7.64 3833,\ E.G. Kyle - Expense (10) 74,07 3834.,; Robert Hill - Mileage (13) 29.44 3835;, Doris Hartig - Mileage (12) 5.44 3863:, State of Oregon Teletype (16) 32.78 Salaries, taxes & deductions 12,243.57 Total $16,613.18 Book Balance $3,723.03 SEWAGE DISPOSAL FUND U.S. NATIONAL BANK Balance as of September 30, 1968 $31,202.46 October receipts 11,865.08 Rent on P.W. Bldg. Road Fund 100.00 to Time Deposit (15,000.00) Balance $28,167.54 Check 3766-. Doris Hartig - Petty Cash (30) $ .06 1247r, FirstNationalBank - Sinking Fund (31) 356.94 1248, City of Tigard - General Fund 5,121.25 (30) $3,210.00, (31) $1,911.25 1249,' Postmaster 75.0) (30) $35,00, (31) $40.00 -1257 Lewis & Bertha Christian O.E.A. 525.00 1258n Family Drive-In O.E.A. 237.00 1259,\ Henry Metzentine O.E.A. 296.00 1260 , George & Haldis Paulson O.E.A. 1.00 1261, Cornelius & Eva Miller O.E.A. 87.00 1262,E Otto & Florence Ruehle O.E.A. 190.00 1263A Henry & Dorotly White O.E.A. 96.00 1264,1 Portland General Electric O.E.A. 1.00 12651, Dept. of Housing O.E.A. 340.25 3803r, ;Portland General Electric (30) 303:47 3806A S.W. OfficeSupply - Supplies (31) 87:31 3808^ Valley:;Office Equipment - Supplies (30) 4.95 38111, Shell oil Co - Supplies (30) 29.90 3815r, =Frederick Anderson.- Legal 91.90 (30) $54.40,`(31):$37.50- 1266A 'Oregon Publishing Co. -cSupplies 23.70 (30) '$9.48, (31) $14.22 12671\ 'Oregon Blue Print - Supplies (31) 11.40 1268A rAmerican IndustrialService - Supplies (30) 6.40 12691N Pennsalt Chemical Corp. -`Supplies (30) 126.00 1270A "Multnomah County - Supplies (31) 173.33 1271,, D.C. -Wax Office Equipment - Supplies (30) 43.40 1272, State of- Oregon -.Suppies (31) 6:67 1273x' Anchor:Packing Co. '- Supplies (30) 69.24 1274x. Kilham Stationery Supplies (31) 10.75 1279". J.K. Gill Co: - Supplies (31) 21.05 12767 City of Beaverton Supplies (30) 64.22 1277, Stonehouse Signs Supplies (30) 4.61 12781, Van:Waters & Rogers - Supplies (30) 26.19 12791 'Keuffel & Esser -z'Supplies (31) 57.71 12801, :Addressograph - Supplies (30) 25:00 1281x, C.E. 'Riggs Inc. - Supplies (30) 4.50 1282 (Reed Electric Co. -` Supplies (30) 62.50 12831 Ken R.'<Humke'- Supplies (30) 37.65 1264t, General Bearing Co. - Supplies (30) 8.35 12851, Tigard Water District (30) 142.20 1286+\ N.W. Natural Gas (30) 78.64 1287r\ General Telephone (30) 41.80 1288�\ Cornell Mfg.;`Co. -'Supplies (30) 104.42 Page 2 11/6/68 SEWAGE DISPOSAL FUND U.S. NATIONAL BANK CONT. 382 71_ Doris Hartig" Petty,Cash (30) $ 99 3829.'1 Title Insurance O.E.A. 39,00 3830!;` Business Equipment - Supplies (30) 3.15 3831n Tigard Times - Publication (30) 8.88 1018' American Public Works Assoc. - Membershop (31) 3.95 Salaries, taxes & deductions $ Total 3,593.26 $12,642.99 Book Balance $15,524.55 SEWER CONSTRUCTION FUND U.S. NATIONAL BANK Balance as of September 30, 1968 $ 740,55 STATE TAX STREET FUND U.S. NATIONAL BANK n Balace as Of September 30, 1968 $(4,066.04) October receipts -0- Balance $(4,066.04) Check # 3766i� =Doris Hartig - Petty Cash $ 7,70 (20) _.43.70, (40) $2.00 -3803 Portland General Electric (40) 2.50 3811^ Shell Oil Co.- (20) 40.24 1285Y Tigard Water District (40) 5.00 1006'` Tigard Lumber 40.47 (20) $32.82, (40) $7.65 3828/,, Portland Community College (20) 9.00 3832^, Multnomah County - Supplies (20) 100.42 1013, Hillsboro Implement - Rental (20) 75.00 1014.:,, Traffic Safety Supply (20) 36.85 1016• West Bearing & Parts - Supplies (20) 309.92 1017,\ Oregon Toro District - Supplies (20) 12.67 1019v, D.A. Davidson Paving - Supplies (20) 15.47 Salaries, taxes &`deductions 603.02 Total $ 1,258.26 Book Balance $(5,324.30) ROADFUND, U.S. NATIONAL BANK Balance as of September 30, 1968 $; 8,906.22 October receipts 57.81 Rent of P.W. Bldg. to Sewer Fund Balance (100;00) $ 8,864.03 Check # 3806r, S.W. Office Supply - Supplies (20) $ 2.00 3815. Frederick Anderson - Legal (20) 312:00 1272n State of Oregon -Supplies (20) 3.33 1279j. Keuffel & Esser Co. - Equipment (20) 28.85 1004", City of Tigard General Fund (20) 625.00 1005 , Roger Thomssen (20) 3.50 1007r, The Oregonian - Publication (20) 16.20 3827 Doris Hartig - Petty Cash (20) ,40 MW 1009.•, Automotive & Petroleum Equipment -Supplies (20) 325.00 1012A Roger Thomssen (20) 2.00 1015: Stevens, Thompson & Runyan (20) 84.60 10181\ American Public Works - Membership (20) 16.05 Total $ 1,418.93 Book Balance $ 7,445.10 BANCROFT BOND #2 & INT. U.S. NATIONAL BANK Balance as of September 30, 1968 $ 935.37 October receipts -0- Balances $ 935.37 BANCROFT BOND #3 & INT U.S. NATIONAL BANK Balanceasof September 30, 1968 $ 1,730.81 October receipts 671.81 Balance 94 $;2,402.75 Page 3 11/6/68 BANCROFT BOND #4 & INT. U.S. NATIONAL BANK' Balance as of September 30, 1968 $ 18.15 October receipts _0_ Balance $ 18.15 Total Payables U.S. National Bank $31,933.36 Total Bank Balance $25,465.20 Page 4 11/6/66 O E A SEWER EASEMENTS Easement Number Name Footage Cost 1 Lewis W. & Bertha C. Christen 622' Not obtained 2 Lewis Ai. & Bertha C. Christen and Alex Finke & Lotti I. Finke 1,050' $ 525.00 3 Family Drive-In Theatre 474' $ 237.00 4 Henry & Ellen Z--oda Metzentine and Samuel B., Samuel P. & Phyllis T. Stewart 5921: $ 296.00 5 George F. and Haldis M. Paulsen and Oregon Education Association 1,074' $ 1.00 6 Cornelius & Eva Miller 173' $ 57.00 7 Otto Ruehle Jr. & Florence A. Ruehle 330' $ 190.00 H Henry E. & Dorothy S. White 192' $ 96.00 9 Portland General Electric 210' $ 1.00 November 5, 1968 MEMO TO:, Mayor and Council FROM: City Administrator RE: 91st Street Improvement Project As most of you are aware, I have been somewhat concerned over the equity of the proposed improvement project. Fred Anderson has also reviewed the project and I believe concurs with my thinking. I would like to take a moment to discuss the theory of special assessment. Special assessment is based on the theory of special economic_benefit. This theory states that if the public improvement adds to the value of property by its existence, at least a portion of the cost of the improve- ment should be paid for by the property owner. She special assessment has been characterized as having three necessary attributes. 1. The amount assessed must be proportional to the benefit _received, 2. The total amount assessed must not exceed the cost of the project. 3. The total amount assessed must not exceed the total benefit resulting from the project, Item #1 concerns both Fred and myself, inasmuch as MacKenzie',s property iszoned A-2 and the remainder of the properties within`_the improvement district are zoned R-7. With this variance in zoning and its commensurate variance in land valuation, it is almost impossible to produce an assessment roll that would uniformily provideproportional benefit received to all properties within the district. It is my feeling that should we proceed with the project, it would be possible for any of the single family owners to do 'either of two things; object to the cost of the project, declaring that it was higher than benefit received, thereby requiring the City to'pay the difference, or find that the project was arbitrarily or capriciously constituted, ithereby;declaring the project void, and leaving the 'City holding the bag for the cost of the total project. Because I feel we can't afford either of these possibilities I recommend that we do not proceed with the ;project as proposed, but instead try an <alternate approach. I have discussed with Mr. MacKenzie the possibility ofconstructing an inexpensive facility that would provide access to his apartments through the winter months and act as'a base for future standard construction at a'later'date. - I am proposing that this be done at Mr.'MacKenzie.'s cost and at a grade established by :the City so that it will conform with the ;plans 'drawn for theproject as currently proposed. > I think it would be`appropriate' to provide some sort ofprotection for'Mr. 'MacKenzie;in the form of credit against future assessment at such ;time we ;find we can construct 'a permanent street ,on a uniform and equitable assessment basis. I believe Mr. MacKenzie will be willing to use this approach and will probably ,present'it at the public hearing.' :et �/M llysubmitte ,en e cc: Fred. Anderson November 6, 1968 MEMO TO: City Council FROM City Administrator RE: Recommendation from Chief of Police I am enclosing a copy of a proposal presented to me by Chief Wilkinson. The proposal recommends the creation of a Citizen-Police Community Relations Council to aid in the understanding and cooperation between the Police Department and Citizens through better communications. -I would like to stress that this proposal is not intended to provide a police review body but rather a vehicle for liaison between the public and police department. The idea strikes me as being very worthwhile. I am therefore recommending that you read and study carefully the proposed recommendation and that we take the opportunity to discuss this matter before a- Council Meeting at some future date: Res 1 bmitted, Stephen M. Telfer SMT/dl cc: Chief Wilkinson Avoid Verbal Messages CITY OF TIGARD To CITY ADMINISTRATOR From CHIEF' OF POLICE Subject CITIZEV-POLICE COMMUNITY RELATIONS COUNCIL Date October 31, 1968 { It is my pleasure to present to you for your consideration a proposal to establish within the city of Tigard a citizen-police community relations council. Such a group has been recommended by several different law enforcement study groups nation wide recently. The most recent, and probably one of the best proposals is that of the law enforcement task force of the Oregon CouncilonCrime and Delinquency. - I would draw heavily from their recommendations in presenting this information to you. Certainly one of the major problems facing government, and especially law enforce- ment, is the improvement of citizen-police relationships and techniques whereby these relationships might be improved. Some techniques mentioned include involving' the people and the police more broadly in citizens programs, enlarging police activity and availability to school systems, both elementary and secondary, and increasing the ,number of foot patrolman in residential areas. The foot patrolman proposal has sound basis but is just not financially possible in,a department of our size. All of the above were presented with the thought in mind that somehow communication between the citizen and the police department should be enhanced. This communication must be a dialogue with the police being provided with information regarding expecta- tions of the community as well as the community being made aware of the police problem. It is my feeling that the;formation of a,citizen -police community council would be a major step toward accomplishing those ends. Sucha council has been used in at least two cities in the United States and has worked well. The city of St. Louis, Missouri reports that their citizen-police community relation council was administeredr by the national conference on Christian and Jews. No problems have been encountered yet;as to the council delving into operating :proceedures of the police department or acting ;in the capacity of a review board. The Chief of Police of 'St. Louis stated in 'effect: "The council in no way acts as an advisory board in the most publicized sense of the word. The advantages of this are not immediately apparent, sometime not easily detected. However, it is my firm opinion that this group's activities and advice are extremely valuable to the department." The 'objectives as stated, of the council in St. Louis are as follows:' 1. To create understanding and cooperation between the police and citizens through better communication. 2. To acquaint citizens with their responsibility and the maintenance of law and order. 3; ;To aquaint citizens with the professional operations of police activities. 4. To promote increased cooperation between the police and other agencies. ' 5. To assist in crime prevention through distribution of material in crime detourance. -6. To. consult with police departments personnel on problems of law enforcement in the city. 7. To refer to the police department all questions requiring qualification of policy, as well as provide the police department with citizen reactions to police proceedures and policy. Acting on this and other information available, I would like to recommend the formation of a citizen-police community relations council under the following guidelines: . 1. The establishment of a group of citizens designated as the citizen-police community,relations council, having as their goal the objectives outlined above. 2. That the citizen-police community relations council be established by permissive, not mandatory:, legislation. The reasons for recommending permissive legislation would be several, a. To promote and encourage the more rapid implementation of the citizen-police community relations' council. b. Legislation would provide guidelines for eligibility, responsibility limitations, etc. 3. That the number of persons on this council be limited to fifteen persons. That large a number may sound rather excessive for our purposes but experience has proven that only a percentage of such'committees 'continue to be active as time goes by. Of these fifteen I would recommend-appointment' of one member each from the Rotary Club, Kiwanis, Lions Club and Chamber of Commerce. I would also f. recommend that two local religious leaders be appointed, and that two representa- tives of local education also be appointed. I would recommend that the other seven members be appointed from,the community at large, including professional, industrial and commercial as well as private citizens. I would st.rry ngly recommend that at least three of the at large members be females. .'I wouldygecommend` that membership be restricted entirely to city residence, but that a balance of at least ten in-city persons to five residing in the fringe 'areas'be maintained. The initial appointments to this group could well be made by the city council with subsequent appointments being approved by the citizen-police community relations council itself. 4. The tenure for office of the members of the council would be for three years. In such aimanner the members of the council would have an opportunity to become informed with respect to police organization and their value would be enhanced. Initially'.the appointments could be five persons for one year, five for two years and five for three years. Thereafter, each year the council would be composed of one third new members, retaining the two third base-of enformed members. Further to ensure participation and reliability of the group, a recommended minimum of seven meetings a year could be proposed with provisions for.being;,excluded from the;council if a member miss more than two consecutive meetings. ' 5. Duties -- The council should bring to the police a representative viewpoii of communityconcern as related to law enforcement. The dialgoue which woi evolve should be held with the highest level of police administration and` : involve the Chief of Police. Communications should create not only an awal of police administration in areas of public'concern, but provide an inform( citizen base to speak of the needs of the police department to the communia at large. It should be made clear that the council-would not be empowered establish policy or investigate charges of brutality and mismanagement or 1 delve in operational proceedures. This is not to say that the above areas not be topics for a dialogue between the police and citizens. Responsibil' for initiating discussion should rest primarily with the council; however, would not preclude police administration from initiating dialogue. ' I urge your consideration of this proposal. I 'feel that if it is carefully fol and carefully administered, it can only be of great benefit to the police-depai ment and to the city of Tigard. l f� Hugh H. Wilkinson Chief of Police