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City Council Packet - 05/10/1965 mm��� TIGARD CITY COUNCIL MEETINGS May 10, 1965 AGENDA s 1. Call To Order 2. Pledge of Allegiance to the Flag r 3. Approval of Minutes 4. Correspondence S. Requests from Audience G. Ordinances i 7. Councilman Reports J I (a) Woodard - Main St. 1 (b) Bergmann Jus ce-of--the peace (e) Klock r—� (d) shims (e) Kyle - Paters-on s--Sewer 8. City Attorney a S Report -- Andersson (a) Election Board - Hazel Adams Resigned (b) Appointment of Micsancies on Planning and Zoning Commission 10-s _PeG:Em, Proposal for Underground Utility Limes 33 : Annexation,-Petitions 12. City; Park? - Rest Rooms 13. Any other Business To Come Before .The Council 14. Announcements 15. Adj ctaat 'r I G A R D CITY COUNCIL 4; MINUTES OF MEETING MAY 10, 1965 Present: Mayor E. G. Kyle: Councilmen E. A. Woodard; F. H. Bergmann) C. E. Klock, Sr., D. W. Shinn and City Attorney F. A. Anderson The meeting was called to order at 7:30 P.M. by Mayor Kyle who,opened the meeting with the pledge of allegiance. Mayor Kyle asked for corrections, additions or omissions .-he minutes of the meeting3 of April 26, 1965, and May "s, 19',5. None being offered the minutes were then approved. Mayor,Kyle then asked if there was any correspondence to be brought before the Council. Mr. Cagle (audience) complained about sub-contractors doing business in Tigard without a business license. Council informed Mr. Cagle that steps are being taken to correct this situation. Councilman Woodard introduced Mr. E. N. McKinstry, Washington County Engineer. Mr. McKinstry showed a map of Main Street, Tigard, Oregon, and explained what could be done in regards to width of street, curbing and sidewalks. This was discussed by Council and Mr. McKinstry, and it was decided that the City should plan to survey;the entire length of M,,- ,! 3treet`. and do all the work at one time instead of doing one` alf this year and the other half of Main Street next year. The City has instructed Mr. McKinstry to go ahead with plans to;survey the entirelength'`of Main Street, get an estimate of the cost and present to the County Board to determine what portion they will pay. Mayor Kyle appointed a committee of Councilman,Klock, Council- man Woodard and himself to continue the study of Main Street. Mayor Kyles We will now have a Public Hearing on the Annexation of°Lands-of School District #23, Washington County, Oregon, in the Northeast Quarter of Section '1, T2S,' R1W, W.M., Washington County, Oregon„ and directing giving of notice thereof. Since there was no response the Public Hearing was then closed. Mayor Kyle: We have an Ordinance 65-11, and if th4:4r� nra no objections by Council we will have the City Recorder iead the Ordinance three times`by title only. The City Recorder then read.ordinance 65-11 three times by title only being AN ORDINANCE ANNE',CING TO THE CITY OF TIGARD, Page 1 - '5-10-65 OREGON, LANDS OF SCHOOL DISTRICT #23, WASHINGTON COUNTY, ORIL30N, IN THE NORTHEAST QUARTER OF SECTION 1, T2S, R1W, W.M., Wasnington County, Oregon. 4, Councilman Klock: I move that we adopt Ordinance 65•-11. Motion seconded by Councilman Bergmann. Roll call of vote resulted as follows: Councilman Woodard, AYE; Councilman Bergmann, AYE Councilman Klock, AYE; Councilman Shinn, AYE; Mayor Kyle, AYE. Mayor Kyle. We have an Ordinance No. 65--12, setting a Public Hearing,and if there are no objections by Council c:e will have the City Recorder read the Ordinance three times la only, The City Recorder then read Ordinance 65-12 three times ny title' only being AN ORDINANCE SETTING HEARING WITH RESPLCT TO PROPOSED ANNEXATION OF A PORTION OF LOT 22'FREWING ORCHARD TRACTS,-WASH- INGTON COUNTY, OREGON, AND DIRECTING THE GIVING OF NOTICE THEREOF, Councilman Klock: I move that we adopt Ordinance 65-12, Motion seconded by Councilman Woodard. Roll call of vote re- sulted as follows2 Councilman Woodard, AYE; Councilman Berg- mann, AYE; Councilman Klock, AYE, Councilman Shinn, AYE; Mayor Kyle, AYE. Councilman Bergmann: I move that we set the date for the Public Hearing for Monday, June 14, 1965, at 8-00 P.M. in the Council Chambers. Motion seconded by Councilman Klock. Upon call for vote the motion was unanimously approved by Council, ;all;members being present. Mayor Kyle: We have an Ordinance 65-•13 Providing Prorac,.ng; of Annual Licensing Fees, and if ther,� are no objections by, Council we will havethe 'City Recorder read the Ordinance three times by title only. The City Recorder then read Ordinance 65-13 three times by title only being an Ordinance Amending Ordinance No. 63-5 PROVIDING PRORATING OF ANNUAL LICENSING FEES FOR TRADE, SHOPS, OCCUPATIONS, PROFESSIONS, BUSINESSES AND CALLINGS FOR THE PURPOSE OF REGULATION ARD REVENUE.' Councilman Woodard: I move ,that we adopt Ordinance 65-13. Motion seconded by Councilman Bergmann. 'Roll `call of vote resulted as follows: Councilman Woodard, AYE, Councilman Bergmann, AYE, Councilman Klock, AYEI Councilman Shinn, AYE, Mayor Kyle, AYE', Councilman Shinn: How do we become aware of new bus is s operating in the City? Mayor Kyle: This is an Ordinance established by the City, and therefore is enforceablebyour Police Department. Page 2 - 5-10-65 Counci.lma,,.Woodard reported the hely it the street on 'S.W. Watkins ve ue will be repaired. Mayor Kyle introduced Mr<.-tJunston, Division Manager of Portland General EIectric Co. Mr, Dunston stated that Portland General Electric is �-illirg to put their utility poles underground, and will cooperate with the city in this operation. Mayor Kyle then suggested that the gentlemen from Portland General Electriz meet with the Beautification committee for further study. ouncilman Bcergmann� We have a request F-om the Jastice of the Peace in Tigard for use of the Council Chambers at such times as he might have a Jury `Prialo l-move that we allow the Justice of the Peau use the Council Chambers at such times as needed for Jury Trials. Motion seconded by Counci.lmas: Klock, Upon call for vote the motion was unanimously approved by Council, all members being present, Councilman Bergmann: I have a letter, from the State Board of Census asking if we are contemplating a census enumeration. Councilman Bergmann; I move that we ask the State Board of Census to take a Census in the City of Tigard in June 1965, Motion r�ieconded by Councilman Klock. Upon call for vote the motion was unanimously approved by Council, all members being present, Councilman Klock discussed replacing the roof on City Hall, and suggested that we should have a bondable type - ", and advertise for bids. He also suggested that we mimeo. the specifications and send out copies to the Roofing Asses ration, and they in turn would pass out copies to all the Rooflnq Contractors in this area. Councilman, shinny I move that we advertise with specifications as set forth by Councilman Klock for a bondable type roof for City HalloSeconded by Councilman Woodard. Upon call for vote the motion was unanimously approved by Council, all members being present. Councilman Klock— I would like to establish what we should do when an emergency arises in regard to the sewer lines, and what the Sewage Superintendent should do when he is unable to locate, any of the Councilmen, Attorney.Anderson„ There 'are many cases, which w"T arise over a period of time, when the City's interest fo_ reason or another will require immediate action. It m—,Lr he established first that an emergency dols exist'. I think there should be an informal conference between two or. "three of the Councilmen, and one of the Councilmen would act as Nxecutive Officer and speak for the entire group„ Page 3 5-10-65 Cqunc�.-lmni6 iruz. 1 have s :Letter sur,iQlLted by the Chief or Police ireadi.::q letter} .i is regards to a part-time employee, Councilman Bergmax;n I might point out that the police allocation i.n general funds will be totally used for tni.s fiscal year. We might consider this applicant at a later date., Mayor-i<yle' asked if Mr, Meigs, City Engineer, had anything to report in regards to the Paterson Sewer; Mr, Me gsa Mr. Paterson indicated that he, had to r rchase an ease.meut from Mr. Greenwell and had to put in aln- ing wall, and he seemed to think that the City shoalc, forthis retaining wall. I do not see any logic in the c City's paying for this retaining wall. I hope to get a report to Council by the middle of the week Mr; Meigs also stated that several people had been to see him regarding the new sewer, The area is being mapped by Aerial Photographs, 4°he Plans for the restrooms at City Park could not be finished by tonight, but he hopes to have them ready by the middle of the week, Mayor Kyle= I would :Like the Council's permission to call a special meeting when these RestRoomPlans are available. As you know, we had hoped to complete these rest rooms prior to the first week in July so that we could utilize the park facilities during the summer, Mayor Kyles The cigarette tax was passed by the ley,_ . -ire and will be referred to the voters in the May primaries .. 1966. This means $2018 per capita to `ehe City of Tigard, Attorney Anderson: At the last meeting, some discussion was held concerning the need for'procedural ,guides for the+ acquisition for public improvements. It would be possible to have an Ordinance covering public improvements and should 'require bids only for public improvements in excess of $500000. Mayor Kylez Mrs, Adams cannot serve on the Election Board because of a conflict.- in dates. I have appointed Lita Mote to fill this position. Councilman Klocks I move that we appoint Mrs; Lita Mote to the City Election Board. Motion seconded by Co' °lman Shinn„ Upon call for vote the motion was unanimou ,.;proved a, by Council, all members being present, Mayor Kyles 1 would like to appoint ., John Perry, who is an Architect, to the Planning and Zoning Com.nission to serve outside the city limits, and Mr, Everett Severson, who is a builder, for the position inside the'city limits. Page 4 5-10.65 Mr. John Perry and Mc„ E.vere::t Severson to the positions on the Planning and Z:.>:ing Cnii!mission, Motion seconded by CO ncilrnan klo::k,, 5!pan call! i:ox vote the motion was unanimo usl i. approved by Council, all me,m;Ders being present, Mayor Ky7t 'We: will now have the paying of the bills, Couric:i'lman Bergmann; The amount of crack no, 875 in General Fund should read $53,41 instead of $54�50o Also check no, 721 in Sewage Disposal fund is a duplia_ate payment and has been voided, 1 move that we ai�pcovo: the pa;,,,; of the ' "'Is with. corrections. Motion seconded by Councilman Klock. call for vote the motion was 'unanimously approved by Counc__'., all members be.ir:j present - Mayor, Kyle introduced M'.r, John Percy, who is the Chairman of our Be;ac+tification Committee and a new member of the Planning and Zoning Ccammission, Mayor Kylev There will he a Council Meeting May 24, 1965, at 700 P,M, There will be a Planning and zoning Meeting May 11, 1965, a Budget ComAni.t;tee Meeting May 18, 1965, We also have a City Election on May 25, 19650 If there is no additional business, I move that this y meeting be adjourned, Adjournment taken at 9s15 P,M, Respectfully submi+end, City Recorder ATTFST a y r ,. 'Page 5 5.10-65