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City Council Packet - 01/11/1965 January 7, 1965 r sf saves E Woodard v_Z Councilman F. H. Bergmann Councilman Elect C. 8. Klock Sr. Councilman Elect E. G. Kyles 4 Councilman Elect D. W. Shinn City Attorney F. A. Anderson rr t AGENDA: Li TXNG !ZMLAR t 11 1965 TIGMW CITY CotMCIL rte. Administer Oaths to°Counci.lmen Elect Organization of Council 1. Selection of Mayor 2. Selection of President of Council , 3. Selection of CityTreasurer 4. Selection of Budget Officer ; Hearing on Zones Change — C. F. Kiesnle Ordinance for above Zoned Change Reports of Councilmen Ordinance on Burnham Street Parking Green Valley Tavern Paying Hills # Any Other Xmportant Business sss That May Come Before The ;council CITY OF TIGARD AGENDA: TIGARD CITY COUNCIL MEETING: JANUARY 11, 1965 1!. Call to order. 2. Administer oath to Councilmen Elect. 3. Organization of Council (a) Selection of Mayor. (b) Selection of President (By ballot - Chap. IV, Seca 18). 4. Resolution: (Commendation For Mayor Woodard). 5. Letter of resignation. 6. AppointTemporary City Recorder (Approval of Council). 7. "Administer oath to City Recorder. 8. Appoint Municipal Judge (Approval-of Council). 9. Administer oath to Municipal _Judge. 10. Approval of minutes of previous meeting. L1. Annoucement of Councilmen's; Assignments. 12. Adoption of Rules=of Procedure (Robert"s Rules of `Order). 13. Public Hearing on Zone change (C. F. Kienle). 14. Requests from the Audience. 15. Ordinances � (a) C. F Kienle A pts. (b) Burnham Street Parking 16. Councilmens Reports. 17. Paying of Bills. Any, other business to come before the Council. 131-119 Annoucements. Adjounment. TIGARD CITY C'O U N C I L MINUTES OF MEETING JANUARY 11 1 5 Present: Mayor E. G. Kyle, Councilmen E. A. Woodard,- F. oodard;F. H. Bergmann, C. E. Klock, Sr.; D. W. Shinn and City Attorney F. A. Anderson The meeting was called to order at 7:30 P.M. by Mayor E. A. Woodard, who then turned the meeting over to Attorney Anderson to administer the oath of office to newly elected Councilmen C. E. Klock, Sr., E. G. Kyle and D. W. Shinn. Attorney Anderson requested the three new Councilmen'to rise and then administered_to them their Oath of Office. The meeting was turned back to Mayor Woodard who stated the next order of business would be the election of Mayor. ' Councilman Bergmann: 'I would move that Mr. Kyle be appointed as Mayor. Motion seconded,by Councilman Klock and upon call for vote was unanimously approved by Council all members being present. Mayor Woodard then turned the meeting over to the newly elected Mayor, E. G. Kyle. Mayor Kyle: I-have a resolution I would like to offer to the City'Council. Mayor Kyle then read the Resolution a COPY of which is attached hereto and made a part of the minutes the same as if copied herein in full. Councilman Klock: I so move. Motion seconded by Council- man Bergmann and upon call for vote was unanimously approved by ,Council all membersbeing ,present. Mayor Kyle: I have a letter for Mayor Woodard ,(Reading letter) to convey to you the'appreciation;of the people of the City of Tigard for your past service as exemplified by the attached Resolution. I have a letter of resignation to bring before the Council. (Reading letter ofresignationfrom R.V. Symons, City Recorder and Municipal Judge) iWhat are the wishes of the Council? Councilman Klock: I move we accept. Motion was seconded by Councilman Bergmann and roll call of votes resulted as follows: Councilman Woodard, AYE, Councilman Bergmann, AYE; - Councilman Klock, AYE; Councilman Shinn, AYE; Mayor Kyle, AYE. Page, 1 Mayor Kyle: At this time, I would like to appoint Doris Hartig to the position of Temporary City Recorder and would entertain a motion. from Council. Councilman Bergmann: I would move that we appoint Doris Hartig Temporary City Recorder. Motion seconded by Council- man Woodard and upon call for vote was unanimously approved by Council. Attorney Anderson then administered the oath of Office of City Recorder to Doris Hartig. Mayor Kyle - We have the selection of the President of the Council, and this shall be selected by ballot. Council then voted with the following number of votes being cast: Councilman Bergmann 4 votes; Councilman Shinn I vote. Mayor Kyle: At this time I would like to appoint Mr. William Poole to the office of Mun-r :pal Judge, City of Tigard. Councilman Klock: I so move. Motion seconded by Councilman Woodard and upon call for vote was unanimously approved by Council all members being present. -City Attorney Anderson then administered the oath of Office for Municipal Judge to Mr. William Poole. Mayor Kyle: You have all received copies of the minutes of the previous meeting.; Are there any corrections, deletions' or additions. if not, the minutes stand;approved as distributed. ' I would at' this'time like to'announce the Councilmen's` assignments. Councilman Klock, Building Department Planning and Zoning, Codes, Permits; Councilman Woodard, Roads: and Highways, Federal state, county and city, Parks and recreation, Storm sewers; Councilman Shinn, Public Safety, Police, Fire, Civil Defense, Municipal Judge; Councilman Bergmann, Administration, City Treasurer, Budget and Finance, Census enumeration, Business'licenses, Library Board Mayor Kyle, Public Utilities, Sanitary Department, Street Lighting, Franchises, 'Water. Councilman Bergmann: I move Council approves these assign- ments. Mntion seconded by Councilman Klock and upon call for vote was unanimously approved;by Council all members being present. Mayor Kyle: I believe every organization needs some type of rules to conduct their meetings, Roberts Rules of order seems to be the most common and if;this body sees fit to adopt these rules I would hope that they would :accept a loose interpretation of the rules so that this body does not bog down in parliamentary procedure. Does the Council have any wishes. Councilman Klock: I move that we adopt Roberts Rules of order as ,,governing laws of this organization. Motion seconded by Councilman Bergmann and upon call for vote Page.2 - 1-11-65 was unanimously approved by Council all members being present. Mayor Kyle: cI have Ordinance 65-1 to offer to City Council and I would like to have the City Recorder read this Ordinance three times by title only if there is no objection by the Council. Ordinance 65-1 was then read by title three times being AN ORDINANCE AMENDING AND SUPPLEMENTINGSection 21-A PARKING REGULATIONS OF TRAFFIC ORDINANCE No. 63-15, TO REGULATE PARKING ON THE NORTHEASTERLY SIDE OF S.W. BURNHAM STREET NEAR THE INTERSECTION THEREOF WITH S.W. MAIN STREET. Councilman Woodard: ;I make a motion that we accept Ordinance 65-1. Motion seconded by Councilman Klock and roll call of votes resulted as follows: -Councilman Woodard, AYE; Councilman Bergmann, AYE; Councilman Klock, AYE; Councilman Shinn, 'AYE; Mayor Kyle, AYE. Mayor Kyle:;- I will call for reports of the Councilmen. Councilman Woodard: I have a letter from Mason's Inc. (Reading letter) protesting dropping of dirt from trucks on Main. Street. Mayor Kyle: Perhaps this should be turned over to Council- man Shinn for discussion with our Police Department in regards to enforcing our Nuisance Ordinance. Willyou bring back your recommendations on this. Councilman Bergmann: I have a letter from Jack Wright and Associates regarding our Faithful Performance,Blanket Bond written in the 'amount of $25,000. The renewal premium of $588. prepaid includes the three new;employees which were added since it was written three years .ago. First year installment $293.00; second year $176.00; third year $131.00. I would` move that therexpenditure for the first year of $293.00 be approved. Seconded by Councilman Klock and upon call for vote was unanimously, approved by Council all members being present. Councilman Shinn: . Ii have a letter from Mr. John Baggenstos (reading letter) regarding manner he was treated by Washington County Sheriff. I think it would be in order to ask the Washington County Sheriff's Office to look into this. Mayor Kyle then declared open a public hearing on the proposed zone change of C. F. and C.L. Kienle apts. Since there was no response the public hearing was then closed. ' Page 3 - 1-11-65 Mayor Kyle: At this time I would like to present to Council Ordinance 65-2 and ask the City Recorder to please read the Ordinance by title only three times if there are no objections. Ordinance 65-2 was then read by title three times being AN ORDINANCE GRANTING A ZONE CHANGE WITH RESPECT TO THE LANDS OF CLIVE F. `KIENLE, et uX, BEING TAX LOT 3000 1S 1 35 DC (TIGARDVILLE PARK) IN THE SW 1/4 OF THE SE 1/4 OF SECTION 35, TOWNSHIP 1 SOUTH, RANGE 1 WEST, WILLAMETTE MERIDIAN, IN THE CITY OF TIGARD, WASHINGTON COUNTY, OREGON. Councilman Woodard: I move we accept Ordinance 65-1.. Motion seconded by Councilman Klock and roll call of vote resulted as follows; Councilman Woodard,-A"E; Councilman Bergmann, AYE; Councilman Klock, AYE; Councilman Shinn AYE; Mayor Kyle, AYE. Councilman Shinn then read the Police Dept.'s report for the month of December. Councilman Shinn: The Council invited a Mr. Marqueline of the Oregon Insurance Rating Bureau to a work session meeting and he is going to request a regrading of the area of the Tualatin Rural Fire Dist. They will evaluate just this area and will tell us if there is any possibility of re- grading this district as to insurance needs, fire protection, etc. I move we request the evaluation of the Oregon Insurance Rating,Bureau as soon as feasible. Motion seconded by Councilman Klock and upon call for vote motion was unanimously approved by Council all members being presented. Councilman Shinn reported a Civil:.Defense Conference . to be held at Hillsboro January 16th, starting at 9:00 A.M. Mayor Kyle: I would like to appoint a Committee of Council- men Bergmann, Woodard and Shinn to bring before the Council" the best applicants for the,position Of City Recorder at the earliest possible convenience.' I have received very thorough report from Mr. Meigs; of Stevens and Thompson, including Mr. Ferguson's observations of;the flooding effect and heavy rains December 20th through 27th and;also his recommendations to alleviate this situation. I would like to appoint a Committee of the Council to study these reports and bring back their recommendations. I would like to appoint Councilmen Klock, Woodard and myself to serve on this Committee. I have a letter of resignation (reading letter) from Mr. C. E.'Janos, Chairman of Tigard Beautification Committee. Councilman Klock: I move we accept. Seconded by Councilman it Bergmann,and upon call for vote was unanimously approved by Council all members being present.= Page 4 - 1-11-65 Mayor Kyle; I have a proposal from the Portland General Electric Co. I would like to present to the Council at this time (reading letter regarding upgrading and modernizing Tigard Street Lighting Program) Councilman Klock: I move we accept the proposal as pre- sented by the Portland General Electric Co. Seconded by Councilman Shinn and upon call for vote motion was unanimously approved by Council all members being present. Mr. R.P. Chvatal,-Auditor, presented his report and suggested after Council had time to review it he would like to coo over some of the details. Attorney Anderson: I would like to report on the proposed road dedication in the'Hunziker area. We have a petition for annexation for that part of the road which was"not pre- viously in the City of Tigard so that it will come under the jurisdiction of the City. (showing map) In connection with the Poulin Annexation I had the County surveyor prepare a legal',description that we could use. The next step will be to get a certificatefrom the County Assessor as to h-.ving two-thirds of the assessed value and another requirement is that we officially'have two-thirds of the owners signed or more. I wonder if you would feel that I could incur: an expensetohave this run r by a title company so that when:we do it there are no possible gaps in the procedure. I feel that we should have some official certificate of that fact. Councilman Klock: I-move we appropriate enough money to have the title company survey these plot plans the amount not to exceed $150.00. Seconded by Councilman Woodard and upon call for vote was unanimously approved by Council all members being present. Attorney Anderson: I have on a number of occasions appeared on behalf of the City as.Prosecuting Attorney;on traffic cases. That has been without any mandate from the Council.' There are a number ofoccasions when the City should be represented by;Counsel on traffic matters. I would like authority or direction to appear when I :think it is necessary. I feel I'would be in a position to judge when that should be done and I would like your instructions. Councilman Klock: I move that we endow Mr. Anderson the authority to appear before the City Court when he deems necessary. Seconded by Councilman "Bergmann and upon``call for vote ;motion was unanimously approved by Council all members being present. Councilman-Treasurer Bergmann read the bills. Page 5 - 1-11-65 Councilman Klock: I have one more bill from the Office of County surveyor for $25.00 that should be added to the bills. Councilman Bergmann: I move we approve the expenditures. Motion seconded by Councilman Klock and upon call for vote was unanimously approved all Council members present. Mayor Kyle: At this time I would entertain a motion that the remaining $600.00 under personal services budget under Administrative Department be transferred to Councilmen's expense and that the Mayor now be compensated at the same rate as the Councilmen. Councilman Klock: I so move. Motion seconded by Council- man Bergmann and upon call for vote was unanimously approved by Council all members being present. Mayor Kyle announced that Council will meet with the Tigard Water Board on January 12th and the Housing Home Finance Agency January 18, 1565. Councilman Klock: I move we adjourn. Motion seconded by Councilman Bergmann and unanimously approved by Council. Adjournment taken at .8:50-p.m. Respectfully submitted, City Recorder Pro m ATTEST ayor Page 6 - 1-11-65