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City Council Packet - 05/11/1964 TIGARD CITY COUNCIL MINUTES OF MEETING MAY 11; 1964 Present: Mayor E. A. Woodard; Councilmen F. J Cooper; F. H. Bergmann; N. E _ Johnson; C. E. IQ ock, Sr. and City Attorney F. A. Anderson. Meeting called to order by Playor Woodard at 7.30 P.m. Readinq of minutes of meeting April27, 1964, requested by'Mayor Woodard. Minutes were read and ippon call for corrections or omissions, none being= offered the minutes were ordered approved as read, Mavor Woodard: Nal.ley's contract: We have the contract ' made out according to the motion lass ek it s the me as it was before only extended five ye s and with the pro- vision that they may have another five years .subsequently. The Recorder will read the contract. (Reading Nalley's contract.) A motion to accept and authorize signing will be in order. Councilman Klock: -I move the contract be sinned by the Mayor and the Recorder. Motion seconded by Councilman Bergmann. Upon call for vote the motion was unanimously approved by Council, all members being;present. Mayor Woodard: We now have a resolution to be passed by Council. to authorize action to be to provide right- of-way.. easements 'for the interceptor sewer line. The Recorder read the resolution which is attached to the original minutes of the meeting together with a -list of the property owners which attachments become:a part of these minutes as if they were hereinafter` copied. Councilman Klock: I make a motion we adopt the previously read Resolution. " Motion seconded by Councilman,_Bergmann. Upon call for vote the 'motion was unanimously approved by Council, all members being present.: Mayor Woodard: Next we have the Parking Ordinance for parking on S.W. Pacific Highway North and South of the intersection of S.W. McKenzie Street. Councilman'Bergmann raised the question of no footage being shown in the Ordinance and Attorney John Walker;appearing for Mr. Otis Cagle addressed Council opposing the adoption of this Ordinance by Council. Attorney Anderson: Mr. Walker do I 'understand because .I said I did not agree with your law that you are accusing me of non-professional conduct. Attorney Walker: It was your statement that I would have been submitting to this Council something which was not the correct law. Attorney Anderson: My understanding, of the law didn't agree with`yours , I was 'just citing the reference. 5-11-64 Parse 1 IN Attorney Walker: I did not make any statement of, non-pro- fessional conduct. Attorney Anderson: I merely said my understanding of the law didn't agree with yours. Mr. Walker: _ Your opening statement was "Mr. Walker I don't agree with your law". Attorney Anderson: True and you don't agree with mine. Councilman Cooper: Mr. Mayor' I move this matter be tabled until our next meeting to give us a chance to study this over. Mayor Woodard: I think too we better hold this matter up until our, next meeting so we have a chance to study it. The next on our agenda will be the opening of bids on the sewer line repair on 95th and Lincoln Ave. The bids were read by the Recorder as follows: Bunyard and Pettit $1527.00 Janoe Concrete Products- 95th St. $300.00 Lincoln Ave. $1000.00 21300.00- F. E. Prentiss $1670.00 Ed Erickson _ $1555.00 The low bidder is C. E. Janoe Concrete Products. Mayor,Woodard: We will differ this matter until a little later. We have run into a problem: , First of all is there anyone in the audience that has anything to say tonight, if not we will proceed. (No response from the audience): We ran into a problem here about the Treasurer and myself sign- ing checks for the payroll and have talked to our Attorney' the Police Dept. are 'supposed to 'put in a daily report to show they are working. We 'don't feel, as if we should signi a check without knowing they are 'working. We have a form ' here from Beaverton where the Patrolmen each make a daily report and submit to the office. sI would like to suggest to the Council that we put in this method so at least we have something to show that these men are on duty. As it is now we don't know, we have no report they are`working. The officer fills in his report and returns one copy to the Recorder every day, the monthly_ report sheet is on the top,there. Councilman Bergmann: I don't see the object in turning in a daily report to the Recorders. Attorney, Anderson: I advised the Mayor'there 'should'be a basic time record for every employee,that is a public 5-11-64 Page 2 record available in City Hall for examination before ex- pending public funds. councilman Bergmann: This should be done everyday. - Mayor Woodard: If we sign a check how do we know this man is working, Attorney Anderson: It would be my thought that every employee should have a record of daily work; you have a problem of calibrating what days they have on or off, Councilman Johnson; I am not particularly saying this should not be done; I am objecting to the fact that it is only for patrolmen. Councilman Klock: If a record is to be kept I don't think that should be singled;out' from 'any,one individual. If it is alright for one employee it'certainly is right for all employeesi. Mayor Woodard: If I am going to have to sign a check I would like to know what I am signing a check for. Councilman Klock: I havn't the slightest idea of when the building inspector is inspecting a building unless it is brought to my attention. Councilman Johnson: In my case I go out - check to make sure he does the job. Mayor Woodard: All department heads that have men working for them should see that a report is put here in the office to show when they are working. Councilman Johnson: You are suggesting they.,carry over mileage: and time from the last day of the month. Attorney Anderson: There should be a time sheet for every- body that is .accountable for time. John Schwartz: I think it is peculiar :if you employes people and nobody checks on them to see if they work or don't 3ork. I think it is no more than right, whoever is on the payroll, somebody should know whether or not they are working. if you are paying on the end of the month; men on the sewer; policemen, nobody knows if they put in a days work you should have some record of whether they are working. C. E. Janoe: , 'Up until 2 resigned from the City you had a monthly report; you had a daily log; what happened since then I don't know. As a tax payer I see no reason why the Citv should be run haphazard. 5-11-64`: - Page 3 Attorney Anderson: The Recorder is the Chief Clerk, he should keep these records and br.inq to the Council's attention when necessary. I think this thin, -ills >vasic an' .it is a matter that anv orranizati.on takes i:1 the basic manner. Weekly time sheets should he filled out and certified by him or by his Supervisor and turned 'in as 1.,art of the official duties as he ,is going to report to the Department,Head the record of his empioyment. C. E. Janoe: In that respect each Councilman hal a report from me as to -lust exactly how many permits were issued and how many hnurs were spent on the jib. Attorney Anderson;' I take it for granted we have exlressed ourselves here tonight, each department shouid make a-daily report to the Recorder of hours he puts in. Councilman Klock What'happens on Saturday and Sunday. Mayor Woodard: The report: should be put in on Monday morning. Councilma. Klock: I would make a motion we have some time sheets printed for each individual employee andheis to sign those time sheets, salaried employees and per diem employees, they "are to be approved by,the Department Head_ Motion seconded by Coi..Incilman Johnson. Upon call for vote motion was unanimously approved by Council, all members being present. Mayor Woodard: Getting back to the award of the contract for the woxk on 95th Street and Lincoln Avenue (addressing Attorney Anderson) what shall we do. Attornev Anderson: If you want to award the work to the low bidder subject to him signing a contract in compliance with the law then we should draw up a contract. Councilman Cooper: I so move we award thiswo alowttorney rk to the att me specification attached and that the with this orney draw up the contract in accordance with the statutory requirements. Motion seconded by Councilman Klock who added the award should be made conditionally (the bond required and the contract signed.) 'Upon call for vote the motion was unanimously approved by Council, all members being present. Mayor Woodard: We have to :appoint members to the Budget Committee; we have Mr. Biederman; Mr. Pietila and Mr. Gerod who are still on. We need two more and an alternate. I have talked to quite a few and suggest Mr. M. C. Levin; Mr. Art Mason and Mr. ;Hunziker. 5/11/64'+- Page 4 Councilman Cooper: I move Mr. 'Levin and Mr. Mason be appointed to the Budget CODuni.ttee with Mr. Hunziker as an alternate. Motion was seconded by Councilman Johnson and Upon call for vote the motion was passed by majority vote, Councilman Klock votinq no; all Council members being pre- sent. The motion was passed therefore by majority vote. S Mayor Woodard: I_would-instruct the Recorder therefore to call the Budget Committee to determine whether they can be Present Monday, May 25, 1964, at 8:00 P.M. (the Recorder contacted all members of the Budget Committee who advised they could be present on that evening)_ We have to consider a desk for the library which is going to open on the 23rd of May. We are using the desk, we needed it and we are supposed to rexlace i and we "should have a few extra chairs. Councilman Cooper: Inasmuch as this desk was taken I move that we replace the desk that was originally purchased; .it does not have a typewriter stand and we should have one that would contain a typewriter. Motion seconded by Council- man Klock and upon call for vote was unanimously --- " Council 1 ali members being present. Councilman Cooper: I will make a motion we purchase 20 Chairs for the City. Motion seconded by Councilman Klock. Upon call for the vote the tally resulted as follows Councilman Klock, Nay; Councilman Johnson, Nay;_Councilman Bergmann, Nay; Councilman Cooper, Yea; Mayor Woodard, Yea. The motion was therefore lost b_v a majority dissendinq. Attorney Anderson: We have an Ordinance authorizing the condemnation proceedings. (The Recorder read Ordinance 64-6 in'full and then by title.) ' Councilman Cooper: I move that Ordinance 64-6 be adopted as read. Motion seconded by Councilman 'Bergmann. Uron call for vote the tally resulted as follows: Councilman Klock, Yea; Councilman Johnson, Yea; Councilman Bergmann, Yea; Councilman Cooper, Yea; Mayor Woodard, Yea. The motion was unanimously approved. Councilman Bergmann: With respect to the second Patrolman; he,was hired on the condition he pass his physical examination and clear a check with the FBI. I put him to work the month of April, the last four days and he came days ago and asked ifto me'a few four days in April. 'he was going to be paid for the last ` Councilman Cooper: I was of the opinion he was supposed to go to work the first of May.: If he went to work anytime he wanted to I don't think we are responsible. 5-11-64 Page 5 Attornev Anderson: - There could he a misunderstanding, this is readily apparent; the viewpoint of the man who did the work; I believe there is a Statute that would require he he paid. I merely mention that for your guidance. Councilman Bergmann: I might state we have hired. other people, the Mayor has hired other people and put them to work and there was no objection. Mayor Woodard: I would say, according to what the Attorney has said, if Council agrees we should pay the man. Councilman Bergmann: We increased the pay of the police officer and we would assume he is regularly employed in the City, that he is no longer acting, acting_in:the"place of someone, therefore his title should be Chief instead of Acting,- he_is not acting, he is the Chief of Police of Tigard. Attorney Anderson: Any one having a discretional position; any one else might be an employe. ' C. E. "Janoe: I was made the City Superintendent by the City Council, you don't have a City Superintendent any more but you went ahead and budgeted for a City Superinten- dent, you only have now a plant operator. Councilman Bergmann: There has been considerable controversv about- the activities of the Police Department; I wishthese things would be brought to the Council so the Council can take action if'action' is necessary if presented as complaints. Councilman Klock: (Addressing the Recorder) Has Mr. Mayes or any group been here or replied to the letter. (Recorder advised no.) Mayor Woodard: They think their complaint letter wasn't answered fully. Councilman Klock: Irvington Machine has contacted me; they had their attorneys interpret the Uniform Building Code. Councilman Bergmann: I don't have the monthly report for the month of April; I will have the report for the next meeting. Councilman Johnson: Someone came° in to'me about- the' traffic fight here on Main Street, stating he could not tell which was 'for blain Street and which was to come off the Highway; it seems there were four or five people ticketed up there, so;I contacted the State and I have not 5-11-64 -: Page'6. had a chance to see it but I understand they have rut a blinder on the side so you can't see the light,on the Highway from the head of Main Street. Attorney Anderson: In your conversation with the .justice of the Peacil, was there any question raised about making a turn on the left on Main Street? Councilman Johnson: No sir. Mayor Woodard: We will rroceed i.th paying the bills. Councilman-Treasurer Cooter then read the bills. Councilman Klock moved to pay the bills; motion seconded by Councilman Cooler. Upon call for vote the motion was unanimously approved, all Councilmen being present. Councilman Johnson moved for adjournment; motion seconded by Councilman Klock and unanimously approved b,.,, Council.. Adjournment taken at 10?30 P. M. R=St.r_t t71 SC1,ui1t -cu f� /j1 CC Y RECORDER. r ATTES s MAYOR. 5-11-64 - Page 7. SEWAGE DISPOSAL FUND: Balance March 31, 1964 - - - _ - , _ April Receipts _ _ _ _ $5,214.70 :Balance. - - - - $2,738.5c5 - - - - $7,953.26 "CHECK 557 - C.J. Roney a/c Plant purchase mat-l- $ 14.41 558 - C.J. Roney - Salary,Aj-:il '1964 332.26 559 - R.E. Janoe - Salary April 1964 240.50 560 - U.S. Nat'l Bank Depositary-Fed. W.H.Taxes 41.80 561 - P.E.R.B. April W.H. Taxes ,$23.56 City $23.56 47.12 501 - P.G.E. Plant 146.43 502 - N.W. Natural Gas - Plant 102.68 503 - West Coast Telephone Co. - ME9-3650 23.05 506 - Nine-T-Nine'$11.53 disc. .54 10.99 507 - Tigard_Water rDist. - Plant 96.55 562 WEM Co. 19.23 563 - Stevens & Thompson 80.00 564 Hinds Supply Co. 8.77 565 - lou Johnson 24.04 566 - Masons Supply Co. 13.00 567 - Leupold & Stevens 4.96 568 Montana Assay Office 2.20 569 `..aliace. & Tiernan Inc. 6.06 570 - Embree's Machine Shop q _._0 571 - -Valley Auto Parts 5.21 572 - Tigard Lumber Co. 99.48 573 - Owen Snyder Road Const. Co. 37.50 574 - Tigard Home Town Hardware; 5.38 $1,370.62 Book Balance 4/30/46 ' $6,582.64 <G Im 13 f y! SEWER EXPANSION (CONST.) FUND:" Balance March 31, 1964 - - - - - - - - - - - - $33,179.3- Apri'l P.eceilts - - - - .. _ .- - - ?,63-., ,0 Balance - - - - - - A----- --- $35,815.8-3 CHECK 178 - U.S. Nat'l. Banh-Purchase Time Deposit S25,000.00 179 - C.E. Janoe Concrete P,Its. - .J.Co3w' in 4o1 1,�30.5G 180 - Owen Smr3er R,Sad Const. Co, .00 25 181 - Stevens & Thompson. 725.00 P 182 - Stevens s Thompson 1,500.00 183 --U.S. Nat'l Ban1; 3:70 184 7ack Wright & Associates 10.00 $? ,0�8 55 Book Balance 4/30/64 - - - - - - - - - - 7,767.31 Sewage Exransion Fund Bancroft 4,1 (Assessments) Balance March 31, 1964 515,017.41 April Receiy-ts 437.14 Balance $15,504.55 Check 214 - Lena Delplanche - County Treas. $2,045.36 Balance $13,459.19 Bancroft a1 (interest) Balance March 31, 1964 $266.36 April Receipts 195.10 Balance $461.73 CHECK 214 Lena Delplanche - County Tr s. $461.73 MISCELLANEOUS FUNDS: Road Fund Balance March 31, 1964 $ 7,670.83 April Receipts None Balance $ 7,`670.83 CHECK 572 - Tigard Lumber 1.96 215 - Pacific Title Ins. .Co• 15.00 216 - Stevens & Thompson 28.00 217 - Traffic Safety Supply Co. 109.20 218 - Owen Snyder Construction Co. 58,50 $212.66 Book Balance 4/30/64 $ 7,458.17 Street Lighting Fund - Balance March 31, 1964; ($1,937.17) 501 - P.G.E. Ltg;Contract $313.50 Park Fund Balance March 31, 1964 ( '901.45) 219 - Andre Leriche General Const. $60.00 501 - P.G.E. Park-`Ltg. 5.25 $65.25 Balance 4/30/64 ($836.20) Total Payments _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - _ $34,218.23 Approved. mayor BILLS PRESENTED FOR PAYMENT MAY 11, 1964 Balance March 31, 1.964 - - - - - - - - - _ S,1?,-^.34.24 April Receipts --- - -' _ _ _ _ 306.00 Balance - - - - - - - - - - $1_3,740.2q GENERAL FUND CHECK 488 —City of Beaverton - Police Calls on MI6-3344 $ 5.00 ( ` 489 - R.V. Symons - Salary April 1964 344.15 490 - D.J. Batchelar - Salary April 1964 373.89 491 - E.A. Woodard - April 1964 - 57.82 492 - D.B. Hartig - Salary April 1964 89.41 493 - U.S. Nat'l Bank Depositary-Fed.W.H.taxes 140.40 494-- P.E.R.B. April W.H.taxes $39.15 City $39.19 '78.30 495 Petty `Cash 50.00 496 - League of Ore. Cities - membership 129.08 497 - Pacific Stationery -'supplies 34.49 498 - Tri-City News subscription 2.50 499 Credit Bureau of Beaverton 6.80 500 - Tigard Times - Notice of St. Vacation 38.35 501 - P.G.E. - City Hall 10.95 502 - N.W.-Natural Gas Co. City Hall 47.39 "503)- Coast Telephone - Police - M!6-3344 '.22.95 ' .sco�. a.vna� 503)- West Coast Telephone - City - ME9-2636 35.35 504 Void 505 - Expert Window -Janitor Service Mar & Apr. 49.00 506 Nine-T-Nine (601); $46.86 desc. $1.97 44.89 507 - Tigard Water Dist. City;Hall 5.00 508 - Ball Ford Sales Co. (601) 14.59 509 - ValleyPublishing - office supplies 20.55 510 - W.L. Thatcher - Bldg. Insp. April 95.00' 511 - City of Beaverton— Radio Calls 4.70 $2700.56' Book Balance 4/30/64 . $1?;039.6e i �: ,