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City Council Packet - 01/27/1964 TIGARD CITY COUNCIL MINUTES OF MEETING JANUARY 27 1964 Present: Mayor E. A. Woodard; Councilmen F. J. Cooper; F. H. Bergmann; N. E. Johnson; C. E, Klock, Sr. and City Attorney Fred. A. Anderson. Mayor Woodard called the meeting to order at 7:30 P. M. and requested reading of the Minutes of the January 13,1964 meeting. The Minutes were read and upon call for corrections or omissions Councilman Bergmann directed attention to the last line on page 2, "stop signs" should read "parking signs". With this correction the Minuteswereordered to stand approved as read. Mayor Woodard advised Council that Employee Ben Edwards was taken ill on January 13th, had been confined to a hospital and requested Council to advise what action they want to take with respect to his salary for the month of January. Councilman Klock: I would make a motion we give him (Ben Edwards) sickness payment from the date of sickness to and in- cluding the last day of January. Motion seconded by Councilman Bergmann. Upon 'call for vote the motion was unanimously approved, all Councilmembers being present. Mayor Woodard We have an Ordinance on moving of buildings. Councilman Klock spoke on the ordinance stating this covered movement from outside City limits to within the City but did not confine to movement inter-city. He further stated the Ordinance should provide for a fee and suggested the fee of $20.00 for the Permit plus $5.00 for every inspection over two. (This will be incorporated in a re-write of the Ordinance by Attorney.Anderson.) Mayor Woodard: We will hear a report on the Library Board from Councilman Cooper. Councilman Cooper: Mrs. Woodward has handed in her resignation to the Library Board. ,Mrs. Godfreyhas been approved,-for;the four year term. Now it is in order for Council to approve Mrs. Godfrey as the addition to the Board. First, I would like to make a motion;that Council accept Mrs. ;Woodward's resignation from the Library Board. Motion seconded by Councilman'Bergmann. Upon call for vote, the motion was unanimously approved, all Council members being present. Councilman Cooper: I would like to make a motion that Council approve the appointment of Mrs. Godfrey for the four year term. Councilman Klock seconded the motion. Upon call 'for vote the motion was unanimously approved, all Council members being present. Councilman Cooper: Beverly Bender has been appointed as Chair- man of the'Library Board. 1-27-64- Page 1.' I would also report and you no doubt know, the shelves are completed and waiting to be stained and I think we should be thankful to the four men who did this work. The candy sale is going to be held from the 13th of February to the 23rd inclusive. We hope with the help of the Chocolates Inc, to raise about $4500.00; that,is the goal they are setting. Itis quite a'lot of money but that is their aim. Mayor Woodard: Thanks for the report, it is a good one. There was a review and discussion of the car insurance and it was moved by Councilman Cooper that Council call for bids on insurance coverage and determine just what action we should take on our insurance. Motion seconded by Councilman Klock. Upon call for vote, the motion was unanimously approved, all Council members being present. Mayor,Woodard: This coming Wednesday night we are going to have a meeting on the policy for our employees and the Auditor will be here to explain the audit to us. This will be an executive session, Wednesday night, January 29th,at-7:30-P. M. Mayor Woodard gave a short resume of the Advisory Board meeting at Hillsboro. Mayor Woodard: On the roads to be surfaced first I would like to advise Councilman Johnson we received $3083.00 from the County,Road Fund for District Road number 9. That should give us about twenty thousand dollars in the road fund. It is getting close to the time when we should find out what roads we are'going - to surface; we still owe $1700.00,for the top surface work on the roads surfaced this summer. <According to the amount of money we have we can go_a little stronger this year than last year. Review and discussion of the streets needing repairs and their relationship to the City's responsibility following which Council- man Cooper:stated "I would like to see a map showing ;all the streets, private, public and dedicated, wo se can see what the streets are." Councilman Johnson remarked "In other words it is the opinion of Council if they need fixing we should 'fix them." Councilman;Klock: I make a motion we accept the policy of fixing only City'owned streets and improvements of all other streets shallt be treated as individual cases and acted on by City Council. ' Motion seconded by Councilman Johnson. Upon call for vote the motion was unanimously approved by Council, all members being present. Mayor Woodard: Next is the "No Parking" 'signes'on the Highway. Councilman`Johnson: I don't have the letter with me; if we want to go ahead they;will,put up the .sign. Councilman Klock: IDon't you think it would be advisable to wait until the building is torn down. We should wait until the pattern develops after the building is torn down. ' 1-27=64 - Page 2. Councilman Johnson: I have one other letter. (Reading letter dated December 30, 1963 from State Highway Engineerwith respect to signal at intersection of 99W and Johnson Street and reduction of speed zone on U.S. 99W to 25 M.P.H.) Councilman Cooper: I would suggest you write them a letter and find out how much they would stand on this total cost and maybe question them on this $15,000.00.` Discussion followed on the condition at Walnut and 99W with re- spect to sight obstruction caused by placement of a power pole. Councilman Cooper: I would like to make a motion to the effect the City Council ask the P. G. E. to move this pole. Seconded by Councilman Johnson. The question having been called for, the 'roll call of vote resulted as follows:- Councilman Cooper, AYE; Councilman Johnson, AYE; Councilman Bergmann, NAY: Councilman Klock, NAY; Mayor ,Woodard, NAY. The motion was lost by a vote of three to two. Mayor Woodard: We can bring that up at the next meeting, in the meantime we can check it over. The "No Parking"signs on Grant Street were brought before Council°and after some discussion it was decided to leave them remain as at present. Maye"Woodard: On Wednesday evening we will discuss the Sewer Ordinance, the audit and'policies. Councilman Bergmann reviewed the gas bill and developed the monthe '. harges to'be approximately $50.00 instead of ,$80.00 as had been presented. Mayor Woodard discussed the disregard of;motorists for the flag boys at St. Anthony's School stating the janitor was going to see Mr. Bergmann. He advised the janitor had not been to see him and Mr. Cooper stated he thought this bears out a little more that we 'do need a light and could not understand why; the State Highway would go against the request to get a light and prevent the loss of -life. Mayor Woodard read letters from A. E. Johnson of State Highway Department; Stevens and Thompson and copy o£ letter from City Attorney 'Anderson. Regarding the interceptor sewer: it will be necessary for us to agree on how much we will pay,per,foot for easements. After discussion Councilman Klock moved that Council adopt 504 per; foot.' Motion seconded by Councilman Bergmann. Mayor Woodard: The motion is the City be authorized, and that would r mean their representative, to pay the sum of 504 a lineal foot to property owners for crossing their property. Upon.call for vote the motion was unanimously approved by Council, all members being present. 1-27-64 - 'Page 3. Councilman Bergmann spoke about the charge of $25.00 for instal- lation of the radio loaner unit and it was agreed this should be paid. Councilman Bergmann. The second thing; we talked a little about police protection in the hours Don now works on Sunday mornings. I' looked in our budget for the year; we have an emergency fund within the general fund. It would be my opinion we should see about putting a second patrolman on, we have,the funds to do it. The one way to get it out is, I move that the Chief of Police take applications for the second patrolman. Motion seconded by Councilman Johnson. Councilman Klock: I think there should be some thought given to this before we decide what action to take, we should determine the policy. Councilman Cooper: I move this be tabled until after Wednesday's meeting'. Councilman Bergmann: I call for the question on the motion. Roll call of vote resulted as follows: Councilman Johnson, AYE; Councilman Klock, AYE; Councilman Cooper, NAY; Councilman Bergmann, AYE. Motion carried. Mayor Woodardannounced Council and the Planning and Zoning Commission is to meet Monday, February, 3rd in regard to setting up procedures for annexations. Councilman Johnson: I move we adjourn.' Seconded by Councilman Bergmann and unanimously approved by Council. Adjournment taken at 10:05 P M. Y ec ResP full submitted: g CITY' RECORDE�a` ATTES 1, r MAYOR. 1-27-64 -, Page 4.