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City Council Packet - 09/09/1963 TIGARD CITY C O U N C I L MINUTES OF MEETING, SEPTEMBER 9 196 Present: Mayor E. A. Woodard; Councilmen F. J. Cooper; F. H. Bergmann; N. E. Johnson; C. E. Klock, Sr. L~ and City Attorney F. A. Anderson. Mayor Woodard called the meeting to order at 7:30 P.M. and re- quested the reading of the Minutes of the meeting of August 26th.` The Minutes were then read and upon call for ommissions or corrections Councilman Bergmann stated, on the first page, the name should be Don Batchelar 'instead of John. Mayor Woodard: If there are no other correctionstheMinutes stand approved as read. Mayor Woodard: Does anyone in the audience have anything to bring up before the Council? Mr. Art Mason upon questioning whether City Council had selected any storage space for the police car when not in use and being informed no place had been selected offerred free to the City the. fenced,in area at his place of business on S. W. Main St. Mayor Woodard: I 'have asked Councilman Cooper to check into some things on,police equipment. I would like to hear what you have found out: Councilman Cooper: Since you asked me to take this over, I sent out two letters, one.to' Sheriff Busch of Hillsboro and one the Chief Larsen of the City of Beaverton. In talking with - Mr. Busch he was happy we were going to get one police car; the letter tohimis to get a letter of concurrence from him, this is ,just a letter of courtesy. The'letter to Beaverton is also for the purpose of concurrence. We are going to have ,just the one transmitter In the car, we will have no base transmitter so Beaverton has agreed to do our transmissions at,'a cost of 10i per call. Ibelieve this 10i fee would be very cheap because if we had to put on a dispatcher at night we would spend several thousand dollars. Further detailed information was given to Council by Councilman Cooper with respect to the'cost of a-Beaverton;phone`and also information with regard to the capacity of the transmitter:: The cost of the equipment was the 'subject of some discussion between Councilman Cooper and other members of Council and ;it was finally decided that the cost 'figure` submitted to Council should be supplemented by requests for prices from other firms and it was finally suggested by Attorney Anderson that the request for other bids could specify Motorola or equal and that requests could be sent out to various supply houses asking for bids. Councilman Cooper: I will move that we have the Attorney write up specifications and thattheybe sent out to all manufacturers ofequipment. Motion seconded by Councilman Johnson and upon call for vote was unanimously approved by Council, all members present. Councilman Bergmann: Have you the specifications on the car? Mayor Woodard: The specifications have been sent out to various dealers requesting sealed bids to be returned on or before September 25th." 9-9-63 - Page 1 Councilman Bergmann: The price of the uniforms will be $212.25, this is actually for two uniforms. Mayor Woodard: I would like to ask Council if they wish to act on this matter? Councilman Klock i would make,a motion that we approve the purchase at $212.25 for the two uniforms as designated. Motion'` seconded by Councilman Johnson. Upon call for vote the motion was unanimously approved by Council, all members present. Councilman Bergmann submitted a list of supplies which would be required, which list also included some equipment for the police car. Councilman Cooper: I move the City purchase the requested supplies and equipment as listed by Councilman Bergmann. Motion seconded by Councilman Bergmann and upon call for vote was unanimously approved by Council, all members present. Mayor Woodard: I think we should put the phone in Beaverton for our police calls. Councilman Bergmann: Mr. Datchelar has the opportunity to purchase'a second-hand typewriter., typewriter stand and four drawer file cabinet for the sum of $25.00, 1 move we purchase these Items, motion seconded by Councilman Klock. Upon call for vate the motion was unanimously approved by Council, all members present. Councilman Cooper: I got the price on the flag pole including the base to set into at $14.5.00, that is a 25 foot pole. Mayor Woodard We will try to get a donation from somebody, endeavor to have someone donate the flag pole so we can place it in front of our City Hall. We have the flag. We should have an item put in the paper indicating that we would like to have such a donation. Mayor Woodard: Councilman Klock, have you anything to offer? Councilman Klock: No. There was' a short discussionabout the failure to receive a response from the State Highway Department with respect to the traffic Eight requested on 99W at S. W. Johnson and the foot' of Main:Street. Councilman Johnson: I` have had two or three complaints on the drop on Lincoln'Avenue off of Greenburg'Road and I have been unable to contact anyone in 'the' County to see what we can dof about it. I will probably call them tomorrow or send a letter to the County. Mayor Woodard: On that water line that was broken on Lincoln, they are digging on it today. Also I wish Councilman Johnson, you would write the County in regard to the storm sewer on Center Street. I have a letter from Mr. Phillips, President of the Planning and Zoning Commission with respect to Albertson's and Stan Adkins requested zone changes„ I would suggest that we allow these zone changes and that we have our Attorney go ahead and draw up the Ordinances to have 'these 'zone changes made effective`; First I would ask Council to approve the 'zone change for Albertson's. 9-9-63 - Page 2. Councilman Johnson: I move we approve the zone change as requested by Albertson's, Inc. Motionseconded by Councilman Klock'. Upon call for vote the motion was,unanimously approved by Council, all members present. Mayor Woodard: Next the zone change for Stan Adkins at 9350 l S. W. Tigard Street. Councilman Bergmann: I move we approve and grant the zone change as requested by Stan Adkins at 9350 S. W. Tigard Street. Motion 'seconded by Councilman Klock and upon call for vote was unanimously,approved by Council, all members present.' Mayor Woodard: I have requested the Attorney to proceed with the preparation of the bonds, in the amount of $150,000.00. The interceptor line will run over $90,000.00 and we will not get any money on the Grant until we get both the interceptor and the plant plans. Councilman Klock: I would make a motion that we proceed with the preparation of the bonds for sale. Motion seconded by Councilman'Cooper and upon call for vote was unanimously ap- proved by Council,' all members present. Mayor Woodard: We have the contract with Stevens and Thompson. Would it be alright if the Attorney gives you an ideaofthe contents of the contract? At this point Attorney Anderson_gave Council a resume of the contract as to its provisions. Councilman Cooper: I `move we accept this contract with Stevens and Thompson and see that it is properly executed. Motion seconded by Councilman Klock and upon call for vote was unani- mously approved by Council, all members present. Mayor Woodard: We also have a letter from Stevens and Thompson giving a schedule of rates (reading the schedule) for work which the City may request the engineers to do' other-than for the interceptor and sewer'plant expansion. 1 would like to hear a motion to accept this. Councilman Cooper: I move this schedule of rates be adopted and be accepted by the City as set forth in the letter from Stevens and Thompson. Motion'seconded by Councilman Klock and upon call for vote was unanimously approved by Council, ;all members present. Mayor Woodard: I am arranging for the investment of $45,000.00 in:Tlme: Open:Deposits'to increase .our sewer expansion' fund and $7,,000.00 of Bancroft #2 Bond :Funds. Mayor Woodard: Councilman Cooper;will you get ahold of Mr. Guerin the County Commissioner, or call Clayton Nyberg for a"copy of the Curfew Ordinance. If there is a fine we would like to know what it i's. I have a note on the film and lecture to be put on by the Northwest Natural Gas September 18th in.the Council Chambers in the City of 'Beaverton. I have a letter here from'Mrs. H. Worsech with regard to a swimming tank which I --will turn over to Councilman Cooper. If there is nothinp else to come before Council we;will pay the bills'. Councilman-Traasurer Cooper read the bilis after which Councilman Cooper moved the .bills be paid, _motion se- conded by Councilman Klock and unanimously approved by Council. Councilman Johnson: I move we adjourn, motion seconded by Councilman Bergmann-and unanimously approved. Adjournment taken at ,9:25 P.M. ATTEST- � Respee fully SUbjnitted: rt2cyt, CI RECORDER. MAYOR. 9-9-b3 - Page 3