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Resolution No. 09-30 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL SOLUTION NO. 09- A RESOLUTION APPROVING TIGARD'S 20-YEAR CITY FACILITY PLAN` WHEREAS,it is a Council goal to begin implementing a City Facility Deeds Plan;and WHEREAS, the first step in this process is todevelopa plan;and WHEREAS,the Council has reviewed draft versions of Tigard's 20-Year City Facility Plan. (ExhibitA);and WHEREAS, the Council has held a public hearing regarding the plain,and WI IERE,AS,the plan before the Council adequately and accurately identifies: • Future building space needs. • The life cycles of existing and new facilities • Facility rnaintenance requirements and costs. • A road map for the City to meet its facilities needs over the next 20 yearn. IBJ OW,`THERE,FORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Council approves Tigard's 20-Year City Facility Plan (Exhibit A). SECTION 2: This resolution is effective immediately upon passage. 1-4 PASSED: This day of � 2009. 47 Nzz Mayor- ity of Tigard A=ST: City Recorder City of Tigard RESOLUTION NO.09 - 0 Page 1 . . * . �\:m�S��» < ^ « ° ° � , ° <��< �« 2� �» < . : «. `� » . .�. �_ » }, , : a .,>� > »««_ � , > , ,�� a � d» \ r � � � � \ < X66 2: « �y y „ : �y : . . : . � � © . w> : _ < c z \ �S± � z � » �f% �x ��4 , ; � . . � � . . � � � � ��\ /\� : . . � � � � . � \\ < � � «»±± ?, . > . Er! : � '\� \ Contents 1 -Executive Summary . . . . . . . . . . . . . . . . . . .3 Existing Conditions . . . . . . . . . . . . . . . . . .3 Staffing and Space Needs Projections . . . . . . . . .5 Master Plan Options. . . . . . . . . . . . . . . . . .5 Project Description and Goals . . . . . . . . . . . . . .7 Process . . . . . . . . . . . . . . . . . . . . . . . .8 2-Existing Conditions . . . . . . . . . . . . . . . . . . U Property Inventory . . . . . . . . . . . . . . . . . . U Existing Facilities Conditions . . . . . . . . . . . . . U Tigard City Hall . . . . . . . . . . . . . . . . . . . 13 Tigard Permit Center . . . . . . . . . . . . . . . . 17 Police Department Building . . . . . . . . . . . . . 19 Tigard City Library. . . . . . . . . . . . . . . . . . 25 Public Works Building . . . . . . . . . . . . . . . . 23 Senior/Community Center. . . . . . . . . . . . . . 25 Niche Building . . . . . . . . . . . . . . . . . . . 27 3-Needs Analysis . . . . . . . . . . . . . . . . . . . . 29 Demographics and Growth . . . . . . . . . . . . . . 29 Departmental Staff Gruvvth . . . . . . . . . . . . . . 31 Police Department Analysis bvCity . . . . . . . . . . 32 Needed Areas Projection Tables . . . . . . . . . . . . 37 City Administration . . . . . . . . . . . . . . . . . 37 Community Development. . . . . . . . . . . . . . 4O Police Department . . . . . . . . . . . . . . . . . 43 Public Works . . . . . . . . . . . . . . . . . . . . 40 Library . . . . . . . . . . . . . . . . . . . . . . . 49 Senior/Community Center. . . . . . . . . . . . . . 53 4-Master Plan . . . . . . . . . . . . . . . . . . . . . . 55 Concept and Planning Influences . . . . . . . . . . . 55 Development ufAlternatives . . . . . . . . . . . . . 56 Major Steps Timeline . . . . . . . . . . . . . . . . . 59 O-5Year Illustration . . . . . . . . . . . . . . . . . . 61 54OYear Illustration . . . . . . . . . . . . . . . . . 63 1O-2OYear Illustration . . . . . . . . . . . . . . . . . 65 North Detail Illustration . . . . . . . . . . . . . . . 67 South Detail Illustration . . . . . . . . . . . . . . . 69 Cost Information . . . . . . . . . . . . . . . . . . . 70 New Public Works Facility . . . . . . . . . . . . . . 70 Police Relocation to Public Works Building 70 New Police Station Remote Site. . . . . . . . . . . 71 Expand/Consolidate City Hall . . . . . . . . . . . . 71 Expand/Renovate Permit Center . . . . . . . . . . 71 Expand Police Facility . . . . . . . . . . . . . . . . 72 New City Hall/Permit Center . . . . . . . . . . . . 72 New Community Center. . . . . . . . . . . . . . . 72 Expand Library . . . . . . . . . . . . . . . . . . . 73 Capital Budget Outline . . . . . . . . . . . . . . . 75 �� -Executive � �ummary The following isasynopsis ufthe data compiled and anoverview ufthe findings ufthis Twenty-Year P|an.Thissummary isdivided into major ca0egu/iesufExiydng Conditions, Projections and Master Planning. EXISTING CONF)|r|(lNS The existing conditions for the city ufTigard are comprised ufseven major bui|dings. The total available area at the three sites totals 39 acres of total property(including the FannuCreek Greenway)and l22,95] sfufoccupiable space summarized intable l.& City Administration 343,959 sf 35% 120,386 sf 31 1985 10,950 sf Permit Center "included above 56 1985 12,43 7 sf Police Station "included above 94 1985 15,628 sf 3 Library 325,172 sf 30% 97,552 sf 32 2004 48,167 sf Public Works Building 166,911 sf 100% 166,911 sf 65 1989 17,968 sf Niche Building 28,262 sf 100% 28,262 sf 6 1952 3,240 sf Public Works Annex 15,441 sf 100% 15,441 sf 8 1950+/- 1,500 sf Senior/Community Center 678,365 sf 10% 67,836 sf 11 1982 8,743 sf Loucks-Burton Property 22,651 sf 60% 13,591 sf Schaltz Property 48,351 sf 30% 1 14,505 sf 1938 (2,505)2 mmea.x. Current Facility Staff and Area Totals I Property area may only be partially developed due to areas identified in the Tigard Local Wet- lands|nven»orywithinrheFonno[reek6reenwnyThedeve|opob|epercentogeisderi"edfrnm graphic approximations of CWS Vegetated Corridors and Goal 5 Safe Harbor area overlays. 2 Residential properties acquired 2008 are not included in Total Facility Building Area. 3 Includes off-site storage and portable structures The Public Works Yard and Public Works Annex are assumed to be temporary loca- tions based on previous evaluations and have not been included inthe detailed facility analysis. The Annex is scheduled for demolition as part ufthe Burnham Street improvements and the Public Works Yard is scheduled to be decommissioned and the property redeveloped after new Public Works facility is complete. The Niche 8ui|d- ing,a re-used residential structure, is also considered to betemporary,though the property itself isinaprime location for future consideration. Only two ufthe structures,the Library and Public Works Building,have life expectan- cies that exceed a twenty year planning window without significant renovation. The Permit Center/City Hall/Police Station complex and the Senior/Community Center are structures that could face potentially costly renovation to reach the goals ufthe twenty year plan.These buildings are primarily wood frame construction and do not meet current seismic requirements and have suffered water infiltration issues. Both of these conditions will require costly mitigation if significant renovation is undertaken. Oregon Revised Statute 455.400 (sec.3) requires seismic improvements to police sta- CityofTigavd2U-YearFad|i1yP|an 2-Executive Summary LRS Architects 3 t ea a y .� 1 h r ,., "�'t,• �G ��h ,�1� �� 7 1�7 r 7 }r�� i N Works&Alter' 4S fit ton Cel Administration `Fr ' tar `tw�y c� » i' ` , Lovas-Surton Ptapofty .. t..� �� `{` 1 r'»➢Itff�' 13/ �{ � P �� >� " � t► star #^tyr �t'`r 4 � to,.Library 1 a� "2rd } tar s t� t � 9 „.r r. 7{ i Figure 2.A. Regional Map showing all Properties 4 tions to be complete before 2022. For purposes ofthis study,wehave assumed that these structures will require replacement within twenty years,though they could be left inservice longer ifitisfound tmbe cost effective tmundertake these significant renovations. The existing properties are all located within anarea along the perimeter ufthe Down- town Improvement Plan.The properties are all contiguous and well located for access from downtown and centrally located along Hall Street,a major north-south route.The Public Works facility isthe only city function that does not appear tobe complimentary tVthe area.A2O00Needs Assessment identified the current location inthe Public Works Building as an intermediate solution.The long term solution will relocate the Public Works Department toanother area ufthe City that contains uses more compat- ible with the function ufa Public Works Department. STAFFING AND SPACE NEEDS PROJECTIONS Based on surveys,staff interviews and comparisons to similar departments,an ideal space program was developed with staffing projections in five year increments.A sum- mary of the required space recommended for each department is shown in table 1.13.A summary ufpopulation and growth projections is provided in table 1.C. City Administration(HR/Risk,IT,Admin, 16,369 sf 17,874 sf 23,375 sf Community Development 11,064 sf 13,300 sf 16,589 sf 7 -7 Public Works 17,697 sf 18,173 sf 19,935 sf Library 48,167 sf 47,782 sf 66,162 sf Senior/Community Center 8,743s 8,743 sf 15,864 sf Table 2.13. Department Floor Area Needs Projections I Derived from Needed Area Projection Tables inchapter» Population 42,260 �4465,715 50 350 63,042 Growth Rate �7.78% 34.95% umezz. Population Growth Rates Findings indicate an immediate need of 17,354 sf to reach an ideal space utilization for all departments,with aneed for 75,397sfin2Oyears.Thiyisgrowth uf6596from the existing area u/4396from the current need,which isgreater than current popu- lation growth projections. Most ufthis growth is realized in the Police Department, which provides the most compelling long term need.The Senior/Community Center, when transformed toserve a larger demographic as a Community Center,also shows above average increased space need,though the time line for this growth is flexible. The balance ufthe departments growth isprojected tonoaintainthesarne|eve|uf service toanincreased population. City ofTigard 2U-YearFacility Plan 2-Executive Summary LRS Architects 5 MASTER P1 AN OPTIONS After reviewing the existing conditions and considering the remaining expected life of existing facilities and properties,the planning team compared that data with the space needs projections andapp/up/iatenessufexisdngfadUdes. Asingle pathway tothe master plan is provided in the report,but there are many ways to get to that goal.The master plan incorporates the following key ideas: 'Minimize acquisition ufnew property ' Reuse existing facilities aslong asfeasible ' Utilize existing properties byincreasing density Maintain a centralized location for City operations and create a Civic Complex Support the objectives of the Tigard Downtown Improvement Plan (TDIP) One critical assumption used to start the planning process is that Public Works will be moving from an -intermediate location toa consolidated location that is more appro- priate for industrial use in support of the Tigard Downtown Improvement Plan. This makes the existing Ash Street Yard available for mixed use u/residential development and makes the Public Works Building property available for expansion of other city functions. The key finding ufthe space needs projections isthatthePu|ice Department's current space has not kept pace with growth.This current shortfall drives the need for either a short term intermediate solution or the need for a replacement facility.This report identifies both options for consideration,though the primary focus is on the intermedi- ate solution of siting the Police Department inthe Public Works Building. Should funding for anew Police Department facility bemade available before Public Works relocates from the Public Works Building,achoice can bemade to either retain the favorable location by scheduling to accommodate Public Works relocation,or to identify and acquire another suitable location. Upon the relocation of Police,the City Hall/Permit Center complex will have ad- equate space for growth to meet the 20 year need with minor renovations.The limita- tion of this complex will bethe longevity ufthe structures aspreviously noted. This report projects that just inside ufthe 2Oyear window,a new City Hall will be/equired. The Master Plan identifies,with the exception ufanew Public Works Yard,that the current properties north and south of SW Burnham Street along Hall Street will be adequate toaccommodate City buildings. |naddition,the Library property and Senior/ Community Center properties will continue to serve their functions over the 20 years. 6 Overall Master Hari Strategy I-New Public Works Yard Consolidates all staff; 0-5 years $15,600,000 Decommission Ash Street Frees up Yard and Annex Ya rd for other use or sale 2-Relocate Police to Adequate site and build- 0-5 years $13,042,686 Intermediate Facility at ing area.Maintains central PublicWorks location.Build new sup- port and training areas. 2A-New Police Facility Option to intermediate 0-5 years $28,150,357 step if funding source and site is available 3-Expand City Hall into Renovation will extend 5-10 years $3,339,500 Police Facility life of buildings ($4,065,000-2015) 4-Expand Permit Center If needed,expansion will 10-15 years $1,815,000 address growth issues ($2,690,000-2020) 5-Expand Police Facility Create permanent offices 15-20 years $9,142,120 at Public Works Building staff areas.Reuse support ($21,666,081-2030 Site and training area. 6-Build new City Hall Replaces aging wood 20-25 years $19,050,000 Permit Center structures in lieu of ($38,600,000-2030) 7-New Community Cen- Replaces Senior/Commu- 20-25 years $7,100,000 ter @ City Hall site nity Center ($14,350,000-2030) 8-Expand Library Provides growth on site 20-25 years $2,550,000 Tablea� Master Plan Strategy Time[mr Project Description and Goals The City of Tigard Department of Public Works solicited Aohbectum| Services to produce a Twenty Year Plan that provides a cursory assessment of existing facilities, space needs assessment,space programming,conceptual planning and cost estimat- ing.The goal of this Plan is to establish road map fo/fadUtyplanning fo/the City of Tigard for the next twenty years.This road map will provide guidance in planning for fiscal spending for acquisition of property, renovation of existing facilities,construction of new buildings and recommendations on efficient and general growth management and projects thatvvi|| benehttheddzensufthe CityufTigard. The following goals were identified during the course ufthe study: ' Determine current condition and utilization ufexisting facilities ' Determine expectations for replacement facilities ' Improve the utilization ufexisting facilities ' Identify conceptual plan toaccommodate future City growth 'Comply with long term Downtown Improvement Plan 'Confirm compliance with industry standards for all departments The scope ufwork following included the analysis ufspace usage for all employees uf the City within the eleven departments:City Administration,Community Development, Engineering, Financial and Information Services, Human Resources,Library,Municipal City ofTigard 2U-YearFacility Plan 2-Executive Summary LRS Architects 7 Court, Police, Public Works, Risk and Senior Services. The seven buildings include; City Hall, Police Station, Permit Center, Library, Public Works Building, Niche Building, and Senior/Community Center. PROCESS The Project Tearnhastakenthefu||uvvingsLepstoachievethe goals ufthis project: Task1: Inventory ExistlngFaci|ffies LRS performed an on-site survey of existing facilities in sufficient detail to assess the present condition and make areasonable determination ufthe utilization ufeach build- ing.The assessment included a cursory evaluation of each building and site,but did not include a detailed analysis of primary building systems including:mechanical,plumbing, fire protection,electrical,security,data,structural,ADA access and architectural sys- tems.The facility assessments are the basis for determining the condition and utiliza ysterns.Thefad|ityassessrnentyavethebasisfu/deterrniningthecundidonanduti|iza tionufthe existing buildings and the existing building connponenty.The City provided life cycle cost expectations for each building and LRS incorporated this information into building assessments. Task 2-Gather user Group Data LRS utilized asurvey,distributed by the City tosupervisory staff,that was tailored to meet the needs ufthe Project tove/ifvexisdnginfo/rnadon.|nthiscase,thesu/vey focused primarily on the facility conditions,space configuration,functional adjacencies, space needs and projected g/uvvthfo/eachdepartnnent.Fu||uvv-upintervievvsvve/e held with supervisory staff toconfirm the findings inthe survey.Aconcise summary uf this information isprovided inthis document. In several cases drawings were updated with interior department layouts adjusted to reflect current program usage.This was necessary to determine staff and auxiliary space usage and provide accurate future projections.Exterio/anduff-sitesto/age and parking needs for each department were recorded.Parking counts included fleet vehicles,service vehicles,staff and public vehicles. LRS also conducted asurvey ufPolice Department space utilization from seven similar sized cities inOregon and Washington.Those findings are summarized inthe table].G Regional Police Department Analysis. Task 3-Project Future Staff and Space Needs With input from the City and results from the survey,LRS summarized projections uffuture personnel for each ufthe Departments. The projections definechangesin personnel by type and number in five-year and twenty-year increments through 2028. Historical data was used tosupplement the projections andseve/a| rnude|sfm/g/uwth were compared and contrasted toreach the final growth projections. LRS determined future space needs based unthe staff projections andave/age square foot space needed per employee.Consideration was given to the use of consis- tent space standards. Future space needs include consideration for specialized equip- ment,storage,conference and meeting room requirements. Task4-Prepare Master Plan CJp1lons LRS provided multiple schemes showing relationships of program requirements,utili- zation of exterior yards,preliminary space and furniture layouts and approximate scope of work required by each option.A rough order of magnitude cost for each option was included and all five schemes have been presented for review and consideration by the 8 City.One scheme has been designated asanInterim Proposed Solution,asolution that can achieve the goals ufincreasing the efficiency ufPublic Works with the minimal cost. An Ideal Solution has been identified that will give Public Works a guideline for making long term planning decisions. 1-ask 5-Cost Estimates All cost estimates contained in this report are preliminary in nature and are based on the Consultant's best judgment and understanding of current average construction cost and current projections fm/futuvecostesca|adon. The estimates are provided as a basis for budgeting only and do not reflect actual design or construction conditions. Estimates are divided to reflect typical construction hand costs including contractor's profit and overhead and separate out soft costs such as consultant fees,special inspec- tions, plan reviews,and other regulatory u/developmental fees.Thesesoft costs are estimated using industry standards for the 2008 2OlOwindow. Land acquisition costs, where noted,are budgetary in nature and do not reflect any actual sites or specific market conditions. Our team would like tothank the City staff and the Executive Council for their in- valuable input and time spent assisting us with this process.Special thanks to Dennis Koe||e/rneier, Nick Nissen and Dan Plaza. City ofTigard 2U-YearFacility Plan 2-Executive Summary LRS Architects 9 3 -Existing Conditions.� m�� ons The purpose of the study is to determine the suitability of each facility for its current occupant and that occupant's long term needs.A central location,as currently exists,is desirable for the different city departments,both for citizen identification and internal city buyiness.Thefacilities,with the exception ofthe Library,are all within the Central Business District and the 2OO7Urban Renewal/Downtown Plan with close proximity to each other and to other city services such as the Tualatin Valley Fire and Rescue.The Library building is just outside the Urban Renewal boundary,but still located close to the City Hall complex. Property Inventory Properties considered inthe property inventory: 'City Hall 'Permit Center 'Police Station ' Library 'Public Works Building ' Niche Building 'Senior/[onnnnunkxCen0er The Pub|icVVorks\b/d and Annex are not being considered in detail as part ofthis study as previous evaluations have determined both to be temporary locations. Existing Fac'|'t'es Conditions The facilities assessment done for this study isareview ofthe City ofTigard owned buildings and property within the study group note above. Each facility was appraised as to its existing condition, renovation requirements and remodeling possibilities.The study is limited to information available from earlier construction drawings,discussions with city staff,and on-site walk through observations. The buildings within the study have served the City ofTigard well and in most cases can continue to do so with some modifications and re-a/nangennent and consolidation ofdepartments, however,amajor exception tothis isthe Police Department.The facil- ity itye|fisingoodcondiLion,hovvever,the Police Department has long outgrown the space.They are extremely over-crowded now and have no expansion possibilities to solve their immediate needs and none toaddress their future. Public Works isthe other department that is in need of more suitable location for their program functions.Their recent move tothe Public Works Building was planned as a short-term temporary location until a suitable site that can accommodate all their requirements can be found and developed. Part ofPublic VVorks'depa/tnnentfunctions are still located atthe Public Works Yard onAsh Street asthere isinsufficient space at the Public Works Building site. Programmatically,the entire department will benefit by relocating to a single location. Long-term use of the Yard is not consistent with the Tigard Downtown Improvement Plan. City ofTigard 2U-YearFacility Plan 3-Existing Conditions LRS Architects 11 TIGARD CITY IHIAL I .w r� { d } { ? } f >y �t rt t� ` ry p ay 1Y�r ( II 1. i , Figure 3.A. Tigard City Hall Use City Administration,Courts,Finance Construction Type Type V-N Fully Sprinklered Single story,wood structure,Synthetic stucco skin with brick base. Property Area 343,959 sf Building Area 10,948 sf Built 1985 Renovations HVAC-2002 Renovations-2004 Current Property Value $2,828,140(ratio of overall complex) Life Cycle Expense $33,000 per year average Ten Year Life Cycle $325,000 Twenty Year Life Cycle $693,000 Utility Expense Table 3.A. Tigard City Hall Data City of Tigard 20-Year Facility Plan 3-Existing Conditions LESS Architects 13 Con6UUon The wood structural system appears to be in good condition however a structural re- portidendfieddehdendes. Rennedia|stepsvvevetakenaspa/tofavenovationin2OO4, but the building was only partially brought uptocurrent codes. A building skin consultant has reviewed the building and recommends removal and replacement with a properly sealed and flashed conventional hard coat stucco system. There isevidence ofwater infiltration damage tothe exterior walls and the potential for mold due to poor original waterproofing and flashing,and ongoing bird damage to the soft BF5exterior finish. The City has provided regular maintenance on the facility.The renovation in 2004 pro- vided new carpeting and paint in most of the office areas and finishes were replaced in the Council Chambers and Public Lobby. The building mechanical system was upgrad- ed in2OO2. |ssues The facility has functioned reasonably well for many years asthe City Hall.However, the departments housed in City Hall have grown asthe City has inc/eased in popula- tion.Currently the space is maximized and there is no room to expand without depart- ment relocation. opu|ation.Cuoent|ythespaceisnnaxinnizedandthereisno /oonntoexpandvvithoutdepa/t- nnentve|ocation. Due to space limitations,not all the city administration functions can be housed under the same roof at this location.Information Technology,which is a part of the Financial Operations Department,is housed off-site in the Niche Building,which is not suitable due to lack of security features. Risk and Human Resources are located nearby in the Permit Center. Both Risk and HR are crowded in their present location and would ben- efit from additional space. Court services,including traffic court,code compliance and juvenile peer court,are well served bythe large Chamber Room.However,the City would like toadd acriminal court but is unable to do so as it requires a separatejury room and jury seating within the Courtroom.Criminal court will also add an extra staff person.The court's financial services area is currently extremely crowded with no expansion possibi|iLy.At some point in the near future the city attorney needs to be included in the city administra- tionoffices.Thispositioniscuoent|ybeingcontractedout. Passport issuing is a heavy use and isarelatively new function that does not have anassigned area.This function adds tothe congestion inthe Public Lobby,which is already used for court,utility billing and as the main waiting room for Council Cham- bers and the Courtroom. Public rest rooms for these functions are only available inthe adjacent Police Station. There isageneral shortage ofconference rooms available toboth public and staff. They are heavily scheduled.The building was designed as an open office configuration; it does not have enough private offices.Confidentiality and privacy are akey issue.A lockable room is needed for financial records and the yearly audit.These records are now stored in a ha||vva>/ City Administration manages records and archive storage for all city departments. They microfilm many ofthe records, but are still running out ofclimate-controlled storage inthe City Hall building. Much ofthe archived information isnow being stored off-site at the Public Works Building or in modular buildings.While they will continue to store records off-site,City Administration needs more on-site storage capacity. conclusions The City Hall building functions well overall and could benefit from expansion ofthe Public Lobby and the relocation of a department to allow area for additional confer- enceroonns,stonage and support areas.The relocation ofPolice from the adjacent building will resolve most ofthese issues. Asalong term solution,the City Hall islocated onthe edge ofthe 2007 Urban Renew- al/Downtown Plan as recommended by that planning document.The Council Chamber islocated here and itworks well for council meetings.Once the exterior skin is re- placed and seismic upgrades are complete,it will be in reasonable shape and present an attractive image for the community. It may remain in service for 20 years if regular maintenance iscontinued. However,that would bestretching the life ofthe original inexpensive construction beyond its serviceable life. It is the recommendation of this plan that a replacement facility be built which can accommodate multiple departments,be expandable and have aservice life ofatleast 5Oyears. City ofTigard 2U-YearFacility Plan 3-Existing Conditions LRS Architects 15 _P'CSAE D EERMIITCE 'TER t' dL >, c >f Jtl i Figure 3.B. Tigard Permit Center Use Risk/HR;Community Development;Planning,Engineering and Building Departments Construction Type Type V-N Fully Sprinklered Single story,wood structure,Synthetic stucco skin with brick base. Property Area (Included with City Mall) Building Area 12,495 sf Built 1985 Renovations HVAC-2004 Renovations-2004 Expansion and New Roof-1996 Current Property Value $3,181,660(ratio of overall complex) Life Cycle Expense $31,400 per year average Ten Year Life Cycle $258,000 Twenty Year Life Cycle $658,830 Utility Expense Table 3.B. Tigard Permit Center Data City of Tigard 20-Year Facility Plan 3-Existing Conditions LESS Architects 17 Con6don The structure ofthe building isingood condition,though the exterior skin needs complete replacement.|thas water infiltration damage and mold due topoor original waterproofing and flashing,and ongoing bird damage tothe soft BFSexterior finish. Abuilding skin consultant has reviewed the building and recommends removal and replacement with a properly sealed and flashed conventional hard coat stucco system. The windows can bere-used orreplaced atthe same time.The City has provided regu- lar rnaintenanceonthefoci|ity. |ssues Like City Hall,the Permit Center has functioned many years for the City.It originally served as the City Library until relocating to new City Library building in 2004. The facility was remodeled into the Permit Center for the Community Development department.Although the space isbecoming quite crowded,itstill functions quite well overall. The biggest need isfor three tofour more private offices.The 2OO4remodel focused on an open office layout,but confidentiality and privacy have become a big issue for the department.The other deficiency isinthe public waiting area and atthe public counter.This space is crowded, uncomfortable,and lacks privacy for business transac- tion. A problem that is not pressing now,but will become so in the near future,is room for expansion and future staff. Expansion isnot anticipated tobelarge, but the cu/vent space iscrowded with noexpansion possibility. Conc|us|ons The Permit Center islocated onthe edge ofthe 2OO7Urban Renewal/Downtown Plan district. It is located in the same complex as City Hall,which is preferred loca- tion.Risk and the Human Resources department are located in a portion of the Permit ocation.RiskandtheHurnanResouoesdepa/trnenta/e|ocatedinaportionofthePe/rnit Center building. Programmatically,neither needs to be located here.They serve sepa- ratefuncdonsandc|ientbase. |ftheycou|d /e|ocate and free uptheir space,this would provide the needed expansion area for Community Development. POLIO![- DE!'PAI TE II:'NT BUILDING k § J � 3 kk d A k 3 t Figure 3.C. Police department Building Use Police Department Construction Type Type V-N Fully Sprinklered Single story,wood structure,Synthetic stucco skin with brick base.Type V-1 hour at Holding area with 2-hour fire separation at that location Property Area (Included with City Mall) Building Area 11,368 sf(Original 8,200 sf,Expansion 3,168 sf) Built 1985 Renovations Remodel-1993,1998 HVAC upgrade,Expansion and New Roof-1998 Current Property Value $2,828,140(ratio of overall complex) Life Cycle Expense $37,860 per year average Ten Year Lifecycle $313,790 Twenty Year Life Cycle $795,096 Utility Expense Table 3.C. Police Department Building Data ondItion Similar to City Hall and the Permit Center,the Police Department's exterior skin needs complete replacement. It has water infiltration damage and mold due to poor original waterproofing and flashing,and ongoing bird damage to the soft EIFS exterior finish. A building skin consultant has reviewed the building and recommends removal and replacement with a properly sealed and flashed conventional hard coat stucco system. The windows can be re-used or replaced at the same time.Other than the building skin damage,the structure is in good condition.The City has provided regular maintenance on the facility. City of Tigard 20-Year Facility Plan 3-Existing Conditions LRS Architects 19 |ssues The exterior skin needs replacement asstated above.While the facility itself isother- wise ingoodshape,itisno |ongeradequateforthe Police Department's needs.Tem- porary modular units now provide office space for several officer units. Locker rooms are full to capacity with lockers too small to hold all required gear and no place to electrically charge required equipment.There is no proper space forjuvenile holding. Evidence processing has overflowed into the corridor. Storage of all kinds (evidence,records,equipment,uniforms) is severely limited.The department isusing multiple off-site and rental units for some ofthe overflow storage. This is difficult and inconvenient for daily operations.Parking is limited and crowded for both fleet and staff needs.The department needs both covered and uncovered exte- rior storage, pardcu|adyforevidence,irnpoundedvehic|es,traf0crnanagemnent equip- rnent, bikes and motorcycles. Conc|usYon The Police Department Building islocated onthe edge ofthe 2OO7Urban Renewal / Downtown Plan area and is part of the City Hall complex.This has been agood loca- tion forthernandtheyvvou|dpre6ertostayvvithinthe Downtown area and in particular close to City Hall. However,their current building is entirely too small for their pro- gram needs as it is and has no expansion possibilities.The structure for their present building is not capable of meeting seismic requirements for a second story without extensive structural re-work.The department needs to relocate to a larger site with a larger building orone that can accommodate anaddition tomeet not only their current program needs, but any future expansion. 20 I]GARD CllTY IL..IILBRALY H w s t„q y 4, ll�a Ill �9 Figure 3.D. Tigard City Library Use Public Library Construction Type Type II Fully Sprinklered Two story,steel structure with masonry exterior cladding. Property Area 325,172 sf Building Area 48,000 sf(22,000 upper,26,000 lower) Built 2004 Renovations None Insured Property Value $9,837,118(ratio of overall complex) Life Cycle Expense $61,826 per year average Ten Year Life Cycle $210,820 Twenty Year Life Cycle $1,299,230 Utility Expense Table 3.D. Tigard City Library Data Con6tio The Library,one of the city's newer buildings,was built in 2004.The two-story facility is in very good condition with upkeep provided through regular planned maintenance by the City. The interior spaces are open and well laid out with plenty of natural light,numerous study and reading areas,and clearly designated areas for different age groups and interests.The library can accommodate a large number of users comfortably.Some expansion ability was initially planned into the building.As the collection grows the shelving system can also expand to accommodate this growth.There are further de- City of Tigard 20-Year Facility Plan 3-Existing Conditions LRS Architects 21 welopmentoptions available onthis site for future needs,orthe library cou|dorovide branch outlets asanother possibility. The entry lobby has public rest rooms,a comfortable waiting area,and a small snack shop.Spaces have natural light from the large window walls on two sides of the lobby.It isavery welcoming space and can serve as a pre-function or display area for the com- munity room without interfering with the library's daily business.Adjacent to the entry lobby is large community room,which can be accessed without entering the library. Issues The facility isfunctioning well for the library and doesn't have any significant problems. Some upgrade for technology will be needed in the next few years, but it's primarily additional outlets for public use. The large community room located in the library and used for community events has a4OO-peuon capacity and parking can be a problem, but only atthese occasional special events.Parking on a daily basis and for normal library use is busy, but can be accommodated inthe existing lot fine. Conc|usYons The library islocated just outside the 2OO7Urban Renewal and Downtown Plan area. As one of the newest city buildings, present and future growth needs are satisfied. An attempt was made to address future technological and electrical needs as this is probably the area that will face the most change.Eventually expansion may be needed, probably not inthe next 20-year period. 22 PUBII...IC WORKS 3UIP,...DIN t { Figure 3.E. Public Works Building Use Public Works,Community Meeting Room Address 8777 SW Burnham Blvd. Construction Type Type V N;FullySprnklered One story structural masonry with wood roof structure Property Area 166,911 sf Building Area 9,736 sf:Public Works Building and annex.7,270 sf:garage and the fleet repair build- i ng.Total:;17,006 sf.' Built 1989 Renovations2007 Current Property Value $1,383,830(ratio of overall complex) Life Cycle Expense $42,100 per year average Ten Year Life Cycle $303,015 Twenty Year Life Cycle $884,164 Utility Expense Table 3.E. Public Works Building Data Con6tion The Public Works Building has been well maintained. It was remodeled in 2007 for the Public Works Department.The site has a large secured vehicle yard,a 5-bay garage, and a separate fleet service building.Additional public and staff parking is located at the front of the building.The large garage is partially used for city record storage. There is an underground fueling tank on site. City of Tigard 20-Year Facility Plan 3-Existing Conditions l-I Architects hitects 23 The site has some building expansion possibilities. However,second floor expansion is not practical,asthe building could not meet current seismic requirements for a two- story structure.The public rest rooms off the main lobby were not made ADA acces- sible during the recent remodel. Instead single male and female ADA compliant toilet rooms were provided within the office area.The |arge auditorium atthe front ofthe building is primarily rented out to community and non-government groups. It does not provide aprogram need for Public Works. Issues The Public Works Building is a short-term solution for the Public Works Department. This was an attempt to consolidate most, but not all,of the department's operations at one location.Most of the staff was relocated to this site, but it is not adequate for all operations and in particular the Public Works yard.As a result,the department is split into two locations. Conc|us|ons This site islocated onthe edge ofthe 2O07Urban Ren evva|/Dovvntown Plan area and is located near City Hall and other city functions. However, Public Works would be bet- ter served at a different location that could accommodate all it's staff and department functions,including enough area for the service yard.The service yard isnot anentirely appropriate function within the Downtown Plan.The facility is in good condition and could possibly be remodeled for the Police Department or some other City business. 24 EN10R/COMMC NFFY CFN_rFR �t F S l f 5 $� t F 7v l Figure 3.F. Senior/Community Center Use Senior Services,Education,Special Events Construction Type Two-story.Type V-N fully sprinklered wood frame and metal roof. Property Area 678,365 sf Building Area 8,779 sf(3,578 sf upper,5,201 sf lower) Built 1982 Renovations Elevator-Early 1990's HVAC-2000 Renovation and Expansions-2008 New Roof-2008 Current Property Value $11,457,417 Life Cycle Expense $18,015 per year average Ten Year Life Cycle $124,660 Twenty Year Life Cycle $378,325 Utility Expense Table 3.F. Senior/Community Center Data CDI"6tion The Senior/Community Center was recently remodeled,including a small library ad- dition,kitchen,new roof and site lighting.Fire sprinklers were added in the 1990's.The building has been maintained by the City and will continue to be on their maintenance schedule.All toilet rooms and the building entries are ADA accessible.The building has an elevator.The kitchen serves daily meals to the elderly and houses the Meals- on-Wheels Program. A garden room addition is planned for the building opening late 2008. City of Tigard 20-Year Facility Plan 3-Existing Conditions LR Architects hitects 25 |ssues The building is setback on a flag lot and has low visibi I ity from the street.The topog- raphy of the site and the two story configuration ofthe building can provide access issues for building users with mobility problems and are not ideal fora Senior/Commu- nity Center-The recent remodel/addition has addressed a significant number of access issues and presents a better-defined entry partially resolving these issues.Staff and visitor parking is adequate for the facility,though some mutually beneficial overflow oc- curs between the adjacent church and the Senior/Community Center. Significant water damage was uncovered during the 2OO7renovation and the building was re-roofed to prevent further damage.A structural beam was replaced and other areas were dried out before being finished..Other areas not impacted by the renova- tion were not uncovered and additional water damage may be uncovered in the future. Conc|us|on The Senior/Community Center is located in the Fanno Creek Greenway and within the 2007 Urban Renewal/Downtown Plan area.This is a desirable location for the facility,though a higher visibility location would be preferable for a more community oriented facility.The library and garden room additions are anticipated to provide ad- ditional program space but isnot be adequate for expansion ofprograms asthe facility becomes oriented toward a wider community. Room on this site for future expansion is limited due to the site topography and the planning issues related to the proximity to the FannoCreek watershed. 26 NICHE BDIP...DING 'r' 1 il'4,pr r e r d r l ••ll or .SQA Figure 3.G. Niche Building Use Information Services'! Location 8720 SW Burnham Construction Type Two-story.Type V-N non sprinklered wood frame and wood shingle roof. Property Area 28,262 sf Building Area 4,548 sf(2,009 sf upper,2,539 sf lower) Built 1952 Renovations'+ Remodel-1991 Electrical Upgrade-2003 New Roof-1991 Current Property Value $639,000(ratio of overall complex) Life Cycle Expense $10,780 per year average Ten Year Life Cycle $77,300 Twenty Year Life Cycle $226,385 Utility Expense Table 3.G. Niche Building Data C.ondiltion The Information Technology Department is currently housed in this 2-story wood structure adjacent to the City Hall parking lot and the skateboard park.The building was originally built as a small commercial structure with parking.It has been remodeled and used as city offices for over sixteen years.While the interior spaces are comfort- able,the building itself is not up to the standards of other permanent city facilities.The facility is relatively unsecure and has no fire alarm or fire sprinkler protection.There is City of Tigard 20-Year Facility Plan 3-Existing Conditions LRS Architects 27 ample space with excess capacity;several unused offices and rooms.The upper level is not wheelchair accessible.The site has 3Oparking spaces. |ssues The facility is workable,but not entirely suitable for the IT Department.It is isolated from City Hall.Ideally,the|TDepartment would belocated within City Hall near Finance Operations.The Niche Building,which houses alarge amount ofcomputer equipment,isalarmed, but cannot besecured tothe extent it should be. Lack of secu- rity does not present an exigent situation,but does need addressing in the near future. Conc|us|ons The Niche Building islocated within the boundaries ofthe 2O07Urban Renewal / Downtown Plan.Asa City facility itshould beviewed asatemporary structure that is nearing the end ofits useful life. |thas nohistoric connection and little aesthetic value to recommend it. It has provided needed space for the Information Technology Depart- ment,but has isolated staff in something less than a desirable working environment. |fspace can bemade available inCity Hall iLisrecommended that|Tmove into that space.The Niche Building can then bedemolished and the land put tobetter use by the City. 28 _ -Needs Analysis Demographics and Growth A Demographic Study for the City of Tigard was conducted using data from Portland State University's Population Research Center. Population figures from 2000tu2008 show a 1.51%average annual growth rate.This growth figure was used to calculate future population counts for five year increments through 2028 as shown in table 3.A. These figures and percentages were factored into the anticipated staff growth for the different City departments and their divisions. Population 47,420 50350 55,088 59,374 63,994 Aggregate Growth 7.78% 16.2% 25.2% 34.9% ume*.x. Aggregate Growth Rate A Population Study for the City of Tigard,Table 3.13, shows historical population es- timates and the yearly percentage change from the Portland State University's Popu- lationResea/ch [ente:Thestudyindicatesanaggvegateg/uwth /atesincel990uf nearly 6296,u/anaverage uf3.4296per year. The negative change from 2O03tu2O04 was due tuadata collection error.Accounting for this error,the population change was l.3l96.The average annual growth rate(AA6R), normally used inprojecting popu|atiun increase, is 1.5 1%during the period from 2000 to 2007.This figure is used to calculate future population counts asshown inthe right hand column. Tiga/d's central location, between the 217, 1-5 and 99W corridors with easy access to east,west and downtown of the Portland metropolitan area suggests that it will con- tinue to be a prime location for residential and commercial development. A few areas, such as the Tigard Triangle,have capacity for commercial and residential development, however city boundaries are stable with nuexpectation ufmajor annexatiunsinthe foreseeable future. Population growth is expected to continue,but possibly at a slower rate than the last 20 years. This rate isprojected tVcontinueunti| sonoeno jo/t/anspo/tatiunandp|anning changes,such as potential long term development of light rail along 99W corridor,start to result in increased density.The soon to be completed Westside Express Service may begin to present opportunities for increased density,though no zoning modifications are currently planned asaresult ufthe transit line. Zoning changes may begin within the next twenty years and the resulting population increase will be beyond the plan- ning horizon ufthis analysis. Figures and percentages shown will beused tuestimate anticipated staff growth for Tiga/d'scity departments into the year 2O28. City ofTigard 2U-YearFacility Plan 4-Needs Analysis LRS Architects 29 1990 29,345 2011 49,601 1.51% 1991 30,910 5.01% 2012 50,350 1.51% 1992 31,350 1,42% 2013 51,110 1.51% 1993 32,145 2.54% 2014 51,882 t51% 1994 33,730 4,93% 2015 52,666 1.51% 1995 1 35,021 3.83% 1996 35,925 2.58% 2016 53,461 1.51% 1997 36,680 2.10% 2017 54,268 1.51% 1998 37,200 1,42% 2018 55,088 1.51% 1999 38,704 4.04% 2019 55,919 1.51% 2000 42,260 9.19% 2020 56,764 1.51% 2001 43,040 1.85% 2021 57,621 1.51% 2002 44,070 2,39% 2022 58,491 1.51% 2003 45,130 2.41% 2004 46,300 -1,06% 2023 59,374 1.51% 2005 45,500 1.90% 2024 62,271 1.51% 2006 46,300 1.76% 2025 61,181 1.51% 2007 46,715 0.90% 2026 62,105 t51% 2008 47,420 1,51% 2027 63,042 1.51% 2009 48,136 1.51% 2028 63,994 t51% 2010 48,863 1.51% Table 4.13. Population Study for the City of igard 30 Departmental Staff Growth |norder tuproject future space needs,two scenarios ufstaff growth are projected. The first scenario,shown intables 3.0 and 3.C\ maintains the current staff turesident ratio per resident.A second scenario,shown in tables 3.E and 3.F is based upon a lower staff per resident need.The comparative analysis of both scenarios confirms that the reduced area required in the second scenario is negligible for planning purposes. It was determined to use the more conservative constant staff ratio scenario to project future space needs. Complete Needed Area Projections listing a|| staff positions and space needs with projections for years 2013 and 2028 begin on Table 4.1. Staff Count 9staff to resident M IM 11: 1 1 1 1 Administration 265 28 365 47 51 55 59 63 Police 47.25 57 72 94 101 109 118 127 CommunityDevelop- 32 35 50 55.5 6M 65 70 75 ment Library 14.5 23 30 46 49 54 58 62 PublicWorks 27.25 45 64 64 69 75 81 86 Center Total 149,5 191 255.5 3045 328,5 356 384 410 Population 29,435 35,021 42,260 46,715 50,350 55,088 59,374 63,042 Table 4.C. StaffLeve|OptionOne--ConstamStaffingRauio Space Needs Projection Constant staff to resident Administration 16,369 17,874 19,759 23,375 Police 24,093 30,241 39,427 48,614 Community Development 11,064 13,300 15,061 16,784 Library 48,167 47,782 48,377 66,162 PublicWorks 17,697 18,173 18,501 19,935 Senior/Community Center 8,743 8,741 8,741 14,780 Total 116,648 123,496 136,716 189,650 Population 46,715 55,088 63,042 City FTE 304.50 356.00 410.00 Staff per 100 residents 0.65 0.65 0.65 ume*o. Staff Level Option One-constant Staffing Ratio City ofTigard 2U-YearFacility Plan 4-Needs Analysis LRS Architects 31 Staff Count 9 Decreased staff to resident Administration 265 28 365 47 49 50 51 52 Police 47.25 57 72 94 100 105 110 115 CommunityDevelop- 32 35 50 55.5 58 59 61 62 ment Library 14.5 23 30 46 49 51 53 55 PublicWorks 27.25 45 64 64 66 69 72 74 Center Total 149,5 191 255.5 304,5 319 331 346 357 Population 29,435 35,021 42,260 46,715 50,350 55,088 59,374 63,042 uu|e4E Staff Leveloptionnwo-aowersrowumuaffing Level Space Needs Projection--Decneased staff ioresident ratio Administration 16,369 17,874 19,759 23,375 Police 24,935 31,130 38,814 47,497 Community Development 11,064 13,300 14,106 15,137 Library 48,167 47,782 48,377 66,104 PublicWorks 17,697 18,173 18,410 19,943 Senior/Community Center 8,743 8,741 1 8,741 14,780 Total 116,648 123,496 134,742 186,736 Population 46,715 55,088 63,G42 City FTE 304.50 331.00 357.00 Staff per 100 residents 0.65 0.60 0.57 uu|e4.17. Staff Level Option Two--Slower Growth mStaffing Level Poke Department AnAys's6yCity As included in the Public Works Needs Assessment,a detailed comparative analysis of Police Departments by City was conducted for this report using a dozen of cities roughly the size in population ufTigard. Information was collected from each city's Police Department web site and by telephone conversation.The cities analyzed are Albany,Corvallis,and Lake Oswego in Oregon,and Auburn,Kirkland,Olympia,and Redmond inWashington State.Tigard isunthe lesser end ufcity area at 11.71 square miles with a high of 21.2 square miles for Auburn. Population ranges from 36,7l3tu 49,807with Tigand'sinthe middle at40,7l5.Median income levels are from $35,000 to $7l,000with Tigard at$52,000. All but one city,Albany, have a jail u/holding facilities atthe police statiun.Twc\ Auburn and Olympia, have larger 25 and 51-bed jails.Six ufthe eight cities have gym u/ workout rooms that range from small spaces to larger all city facilities. Five of the eight cities also have pistol range either on-site(fou/)or off-site(one).Six police depart- ments rent space for evidence storage.The City ofTigard's station building is 11,368 square feet.This is a similar size to the other city's stations.Two cities do not have square foot data available. However,all the police departments stated are extremely 32 crowded and using auxiliary facilities.Most are in the planning process to move or en- large their facilities.Growth,for this size of city, has escalated to the point that all the police departments are having trouble fitting their staff and program needs into their current facilities. None have expansion room within their facility. The findings of this comparison support the need for action to increase the available area for the Police Department.A focused long term plan for the Department should be undertaken in more detail than this report provides in order to establish program- matic and space goals for the department.A more detailed plan may use this report as abaseline,modifying these findings tofurther define the master plan. Information provided forTualatin,Sherwood, Hillsboro,Woodburn and Keizer was provided bythe City ufTigandand reflect newly constructed facilities,u/facilities cur- rently unde/cuns1/uc1iuntha1a/edesignedandbui|t to serve communities for a dura- tion similar to this analysis.These facilities are more reflective of the space required to reach the operational goals and levels of service which the City of Tigard desires. Regional PU Department A | | Tigard 2008 46,715 $52,000 75/1.61 85 15,628 166 Tigard 2028 63,042 98/1.55 127 50,120 395 Albany 46,213 $39,000 60/1.3 90 14,900 166 Corvallis 49,807 $35,000 54/1.08 82 23,680 289 Z Lake Oswego 36,713 $71,000 43/1.17 73 11,192 153 �D Auburn 65,000 $39,000 120/1.85 143 32,000 224 0 Kirkland 46,476 $60,000 72/1.55 103 20,200 196 Olympia 44,645 $41,000 69/1,55 98 Redmond 48,739 $67,000 84/1.72 120 Q) Tualatin 25,650 $55,760 36/1.40 44 23,000 523 Sherwood 16,115 $62,520 23/1.43 26 17,300 665 Hillsboro 88,300 $51,737 113/1.28 151 54,250 359 Z Woodburn 22,044 $33,720 31/1.41 40 28,000 650 Keizer 34,880 $45,050 39/1,12 46 30,000 652 lame4.s. Regional Police Department Analysis Note: Albany performed needs assessment syears ago. Need»unnnnow&*a'mmin1syears. Corvallis shares law enforcement building(1976)with Benton County Sherrifs Department.Spaces are mixed uytype mservices not separated between county mcity. -Auburn has new annex oncity w/1»'uoopopulation increase.Added zxstaff. Jail still under City Hall. New Justice Center ispart courts,part police station. .Kirkland workout room i^City Hall used uyall city staff. City Hall:z'sto,yw/smunulevel for police m)ai|'upper floor for City Hall,municipal court(11.soo) City ofTigard 2U-YearFacility Plan 4-Needs Analysis LRS Architects 33 . Office Space Standards Office space standards have been utilized in this study for the assignment of square footage for both individual private offices and for workstation sizes.These standards were used todetermine currently needed workspace aswell asfuture projected needs. Space standards in any organization are typically utilized to assist in managing space within that organization and to establish parity from one department to another.Work- space standards typically are based on a combination of position classification and job function.Space standards can be applied to both modular furniture and panel systems and tofreestanding furniture and individual private offices.Modular systems will typi- cally yield a square footage savings over private offices or freestanding furniture. Both systems and arrangements have been utilized for Tigard. Private office space has been assigned to position classifications requiring security and privacy issues. The City of Tigard has not adopted standard workstation size requirements. However, it does have existing furniture and panel systems. LRS has assigned space standards that are in line with accepted business and government standards.These work well with Tigard's existing furniture and panel systems.The classification assignments have been verified and adjusted with departmental input.The space standards have been used to determine future staff space requirements as well as current needs. Financial Operations--Utility Worker n Community Development Intern Planner Library—Senior Library Assistant I&11 Library Technician Public Works--Utility Worker nVolunteer nyu�4.A. (WS48)Workstation—48 sf Financial Operations--Senior Accounting Assist Engineering Administration Specialist Police Background Investigation court--Aummistrauvespexia|m| Court--Court Clerk Police Community Services mfficr, Office |mn Police—Patrolomcer/Policeoffice Police Evidence Community Assistant Police—Records Specialist Community nyu�4.13. (WS64)Workstation—64 sf .Public Works """".","a",e Specialist 1&11 " Community Assistant Planner Public Works__GIS Technician Community Public Works__Senior Administrative Specialist -Community Development--,erm/t Technician Public Works Senior Utility Worker cmnmumtyoevelopnent—punseomi^e, 34 Community Development—Senior Plans Examiner CityAdministration—Graphics/Web Engineering—Administration Assistant City Administration—Volunteer Coordinator 'e' Engineering—City Surveyor Financial Operations—Payroll Specialist Engineering—Engineering Construction Inspector Financial Operations—Purchasing Specialist Engineering—Engineering Technician Financial Operations—Senior Admin Specialist Engineering—Senior Engineering Technician `s IT—GIS Coordinator Library—Public Information Coordinator IT—Micro Computer Support Technician Library—Volunteer Coordinator IT—Network Technician Figure4.C. (WS80)Workstation—80sf Library—Supervisors Community Development—Admin Specialist II Police—Commercial Crimes Officer Community Development—Associate Planner Police—School Resources Community Development—Code Compliance Specialist Public Works—Engineering Technician II Library—Cataloging Librarian Public Works—Urban Forester Community Development—Permits Coordinator Public Works—Water QCP Coordinator Community Development—Bldg.Services Coordinator Public Works—Water WCP/Vol. Community Development—Senior Bldg.Inspector Senior/Community Center—Activities Coordinator Community Development—Senior Elec..Inspector Senior/Community Center—Assist Manager/Kitchen Coordinator Community Development—Senior Plumbing Inspector Senior/Community Center—Clinical Services Coordina- tor Community Development—Management Analyst Financial Operations—Accountant Financial Operations—Management Analyst IT—Computer Support Coordinator � IT—Network Administrator Office Systems—Office Services Supervisor Office Systems—Deputy City Recorder Office Systems—Senior Admin Specialist HR-Assistant Risk—Management Analyst Risk—Technician Community Development—Plans Examiner Supervisor Engineering—Right of Way Administration Library—Confidential Exec Assistant Figure 4.D. (WS100)Workstation—100 sf Library—Technical Services Coordinator Police—CID Secretary Police—Crime Analyst Police—Sergeant Public Works—Coordinators(Fleet,Facilities) Public Works—Program Development Specialist Public Works—Urban Forester Financial Operations—Accounting Supervisor Financial Operations—Confidential Exec Assist Human Resource—Senior Analyst ° Community Development—Confidential Exec Assistant Community Development—Inspection Supervisor Engineering—Project Engineer Police—Detective Police—Lieutenant Public Works—Project Engineer Public Works—Supervisors:(Streets,Sanitary,Storm, Water Quality,Water Operations,Parks&Grounds) Figure 4.E. (WS120)Workstation—120 sf City of Tigard 20-Year Facility Plan 4-Needs Analysis (-ESS Architects Iitects 35 City Administration—Admin Services Manager Courts—Judge Office Sys.—City Recorder Community Development—Assist Community Development—Director Community Development—Building Official Community Development—Planning Manager r.. Community Development—Plan/DT Redev.Manager Engineering—Engineering Library—Circulation Manager Library—Reader's Services Manager Police—Records Supervisor •Police—Supervisor Investigations Fi ure 4F. (PO120)PrivateOfice—Su ervisors-120sf Police—Supervisor Lieutenant Public Works—Confidential Exec Assistant Public Works—Management Analyst Senior/Community Center—Director City Administration—Executive Assist to City Manager Financial Operations—Financial Operations Manager IT—Manager Engineering—Capital Construction&Trans.Engineer Police—Business Manager t Police—Confidential Executive Assistant Police—Public Information Officer Police—Youth Program Manager Public Works—Assistant Public Works Director Public Works—Parks&Facilities Manager Figure 4.G. (POI 50)Private Office—Managers-150 sf City Administration—Assistant City Manager Financial Operations—Financial Director Human Resources—Director „ . Risk—Assistant to City Manager Community Development—Director r, Library—Director Police—Assistant Chief Police—Operations Captain Public Works—Director Figure4.H. (POI 80)Private Office—Department Heads —180 sf City Administration—City Manager Police—Chief of Police "Wt f Figure 4J. (PO225)Private Office—Administration Officials—225 sf 36 Needed Areas Projection Tables s Administration City Manager 1 1 1 PO-255 255 208 255 255 255 Assistant City Manager 1 1 1 PO-180 180 172 180 180 180 Executive Asst.to City Manager 1 1 1 PO-150 150 156 150 150 150 Admin Services Manager 1 1 1 PO-120 120 74 120 120 120 Public Information Officer 0 1 1 PO-120 120 0 0 120 120 Graphic Design/Web 1 1 1 WS-80 80 60 80 80 80 Volunteer Coordinator 1 1 1 WS-80 80 52 80 80 80 Volunteers [31 [41 [61 WS-48 48 103 144 192 288 Sub Total 6 7 7 825 1009 1177 1273 Courts Judge 1 1 2 PO-120 120 56 120 120 240 Administrative Specialist 1 1 1 1 WS-64 64 56 64 64 64 Court Clerk 2 3 6 WS-64 64 112 128 192 384 Sub Total 4 5 9 224 312 376 688 Financial/Information Services Financial Director 1 1 1 PO-180 180 167 180 180 180 Confidential Executive Assistant 1 1 1 WS-120 100 52 100 100 100 Management Analyst 1 1 1 WS-100 100 0 100 100 100 Financial Operations Manager 1 1 1 PO-150 150 86 150 150 150 Accountant 1 1 2 WS-100 100 59 100 100 200 Accounting Supervisor 1 1 1 WS-120 120 100 120 120 120 Senior Administrative Specialist 2 2 3 WS-80 80 90 160 160 240 Senior Accounting Assistant 2 2 3 WS-64 64 74 128 128 192 Payroll Specialist 1 1 1 WS-80 80 55 80 80 80 Purchasing Specialist 1 1 1 WS-80 80 52 80 80 80 Utility Worker II 2 2 3 WS-48 48 42 96 96 144 Accounting Assistant I&II 3 3 5 WS-64 64 73 192 192 320 Sub-Total 17 1711 23 850 1,4861486 1,906' i Information Technology IT Manager 1 1 1 PO-150 150 158 150 150 150 Computer Support Coordinator 1 1 1 WS-100 100 126 100 100 100 Network Administrator 1 1 1 WS-100 100 115 100 100 100 City of Tigard 20-Year Facility Plan 4-Needs Analysis LESS Architects 37 EMMMEE Network Technician 2 1 2 3 WS-80 80 200 160 160 240 Computer Support Technician 1 2 2 WS-80 80 110 80 160 160 Graphic Info Sys.Coordinator 1 1 2 WS-80 80 116 80 80 160 Sub-Total 7 8 10 825 670 750 910 Office Services Office Services Supervisor 1 1 1 WS-100 100 64 80 100 100 Administrative Specialist I&11 3 3 4 WS-64 64 64 192 192 256 Sub-Total 4 4 5 128 272 292 356 Records City Recorder 1 1 1 PO-120 120 68 120 120 120 Deputy City Recorder 1 1 1 WS-100 100 62 100 100 100 Senior Administrative Specialist 1 1 2 WS-100 100 64 100 100 200 Sub-Total 3 3 4 194 320 320 420 Human Resources Human Resources Director 1 1 1 PO-180 180 162 180 180 180 Senior Human Resources Analyst 2 2 2 WS-120 120 180 240 240 240 Human Resources Assistant 1 2 3 WS-100 100 75 100 200 300 HRVolunteer [11 [2] [2] WS-48 48 12 48 24 96 Sub-Total 4 5 6 429 520 620 816 Risk Management Assistant to City Manager 1 1 1 PO-180 180 148 180 180 180 Risk Technician 1 1 1 WS-100 100 88 100 100 100 Sub-Total 2 2 2 236 280 280 280 Sub Total'Personnel Needs 47 51 66 3,711 4,869 5,301 6,649 1k11a�fy She ' Public Interface&Administration Lobby w/Public Counter 1 1 1.5 660 660 660 990 Staff Rest rooms: Men&Women 2 2 2 312 390 390 390 Conference Room: 6-10 4 5 6 590 590 738 885 Conference Room: 12-24 1 2 3 355 355 710 1065 Staff Lunch&Break Room 1 1 1 355 355 355 355 City Admin Waiting Area 1 1 1 104 104 104 104 HR Waiting Area 1 2 2 78 78 156 156 Sub Total 2454 2532 3113 3945 Support Services Microfiche Processing&Storage 1 1 1 1 64 64 64 64 38 MEMEMM Mail Room&Work Room 1 1.5 2 158 158 237 316 Work Room:Copy,Fax,Print 2 2 2.5 130 130 130 163 Acct.Assist.Work Area 1 1 2 67 67 67 134 Vault 1 1.5 2 158 158 237 316 Records Storage Room 1 1.5 2 168 168 252 336 Records File Storage 2 3 4 64 64 96 128 HR Records File Storage 1 1 1.5 100 100 100 150 Courts Admin File Storage 1 1 1.5 60 60 60 90 Tele/Computer Server Room 1 1 1.5 70 70 70 105 Finance Equipment Room 1 1 1 71 71 71 71 Janitor/Mechanical Room 1 1 1 131 131 131 131 Sub-Total 1241 1241 1515 2004 Court Services Town Hall/Chambers 1 1 1 1465 1465 1465 1465 Public Lobby 1 1 1 525 525 525 525 Chambers Storage Room 1 1 1 194 194 194 194 TV Room for City Council 1 1 1 152 152 152 152 Jury Room 0 1 1 0 355 355 355 Sub-Total 2336 2691 2691 2691 Information Tech Services Training Room 1 1.5 2 430 430 645 860 Storage Room W/Racks 1 1.5 2 270 270 405 540 Server Room 1 2.5 3 180 180 450 540 Sub-Total 880 880 1500 1940 Sub Total Auxiliary Needs 6911 7344 7319 8640 Sulk Totals City Administration 10622 11780 12620 15289 (Inc HR,Risk,IT) Circulation @ 30% 3187 3534 3786 4587 NetTotal City Administration 13809 15314ii 16405 19875 Department Needs Off-Site 2560 2560 3000 3500 Total City Administration Building 16369 171174 19405 23375 Needs ................. Staff Parking Existing parking is barely adequate. Public Parking Inadequate on court days Table 4.H. City Administration Space Needs Projection City of igard 20-Year Facility Plan 4-Needs Analysis LRS Architects 39 COMMU P-Y I EVEIL.P PMENIF a a�w a eaxo waxi au d� 3 P��°artl Administration Community Development 1 1 1 PO-180 180 122 180 180 180 Director Confidential Executive As- 1 1 1 WS-100 100 80 100 100 100 sistant Management Analyst 1 1 1 WS-80 80 68 80 80 80 Principal Planner/DT Rede- 1 1 1 PO-120 120 80 120 120 120 velopment Mgr Volunteers [21 [31 [41 WS-48 48 0 96 144 192 Sub-Total 4 4 4 350 576 624 672 Long Range Planning Asst.Community Develop- 1 1 1 PO-120 120 112 120 120 120 ment Director Administrative Specialist II 1 1 2 WS-80 80 63 80 80 160 Associate Planner 4 4 4 WS-100 100 334 400 400 400 Assistant Planner 1 2 3 WS-80 80 62 80 160 240 Intern Planner [11 [11 [11 WS-48 48 20 48 48 48 Sub Total 7 8 10 591 728 760 920 Current Planning Planning Manager 1 1 1 PO-120 120 117 120 120 120 Administrative Assistant 1 1 2 WS-120 120 100 120 120 240 Associate Planner 2 2 3 WS-80 80 120 160 160 240 Associate Planner—Arborist 1 1 1 WS-80 80 64 80 80 80 Assistant Planner 1 1 2 WS-64 64 80 64 64 128 Permit Coordinator 1 1 1 WS-80 80 80 80 80 80 Permit Technician—Planning/ 2 3 3 WS-64 64 134 128 192 192 Engineering Code Compliance Specialist 1 1 1 WS-80 80 64 80 80 80 Sub-Total 10 1!1 14 759 832 896 Ti160 Plan Review Plans Examination Supervisor 1 1 1 WS-100 100 85 100 100 100 Senior Plans Examiner 2 2 2 WS-80 80 118 160 160 160 Plans Examiner 1 1 2 WS-80 80 60 80 80 160 Sub Total 4 4 5 263 340 340 420 Building 40 Building Official 1 1 1 PO-120 120 93 120 120 120 Administration Specialist 1 1 1 2 WS-64 64 64 64 64 128 Sub Total 2 2 3 157 184 184 248 Permits Building Division Services 1 1 1 WS-80 80 83 80 80 80 Coordinator Permit Technician—Building 3 3 4 WS-64 64 118 192 192 256 Sub-Total 4 4 5 201 272 272 336 Inspections Inspection Supervisor 1 1 1 WS-100 100 72 100 100 100 Administrative Specialist 11 1 1 2 WS-64 64 64 64 64 128 Senior Electrical Inspector 1 1 1 WS-80 80 84 80 80 80 Senior Building Inspector 1 1 1 WS-80 80 64 80 80 80 Senior Plumbing Inspector 1 1 1 WS-80 80 45 80 80 80 Inspector I&11 4 5 6 WS-64 64 232 256 320 384 Sub Total 9 10 12 561 660 724 852 Development Engineering Engineering Manager 1 1 1 PO-120 120 122 120 120 120 Senior Engineering Technician 3 3 3 WS-80 80 195 240 240 240 Engineering Technician 1 1 1 2 WS-80 80 90 80 80 160 Administrative Assistant 0 0.5 1 WS-80 80 0 0 40 80 Sub-Total 5 5,5 7 407 440 480 600 Capital Construction&Transportation Capital Construction&Trans- 1 1 1 PO-150 150 102 150 150 150 portation Engineer Engineering Manager 1 1 1 PO-120 120 102 120 120 120 Administrative Assistant I&11 1.5 2 3 WS-80 80 93 120 160 240 Project Engineer 2 2 2 WS-120 120 176 240 240 240 Rights of Way Administrator 1 1 1 WS-100 100 108 100 100 100 Senior Engineering Technician 2 3 4 WS-80 80 160 160 240 320 Engineering Construction 1 1 2 WS-80 80 65 80 80 160 Inspector City Surveyor 1 1 1 WS-80 80 80 80 80 80 Sub-Total 10.5 12 15 886 1050 1170 1410 Sub-Total Personnel Needs 55.5 60.5 75 4175 5082 5450 6618 City of Tigard 20-Year Facility Plan 4-Needs Analysis LRS Architects 41 EMEME Public Interface&Administration Building Entry Vestibule 1 1 1 345 345 345 345 Lobby w/Public Counter 1 1.5 2 288 288 432 576 Public Rest rooms(not inc) - - - - - - - Staff Rest rooms: Men& 2 2 2 329 329 329 329 Women Conference Room: 4-6 2 2 2 190 190 190 190 Conference Room: 6-10 1 2 2 136 136 272 272 Conference Room: 10-14 2 2 2 390 390 390 390 Staff Lunch&Break Room 1 1 1 280 280 280 280 Sub-Total 1958 1958 2238 2382 Support Services' Front Desk/Admin Work 1 1 1 168 168 168 168 Work Room:Copy,Fax,Print 2 2 2 200 300 300 300 Mail Room: Forms,Docu- inc inc inc inc inc inc inc Work Room - 1 1 0 150 150 150 Vacant Workstations as stor- 2 2 2 150 150 150 150 Library - 1 1 0 120 120 120 General Supplies Storage inc inc inc inc inc inc inc Storage - 1 2 0 200 200 400 Records Storage System 2 2 2 312 312 312 312 Telephone/Data Server 1 1 2 70 70 70 140 File Room 1 1 1 343 343 343 343 Plotters 2 1 1 213 300 300 300 Electrical Room 1 1.5 2 70 70 105 140 Janitor/HVAC Room 1 1 1 78 78 78 78 Sub-Total 1604 2261 2296 2601 Sub-Total;Auxiliary;Needs 3562 4219 4534 4983 Sub-Totals Community Develop- 7737 9301 9984 11601 ment Circulation @ 37% 3327 3999 4293 4988 Net Total Community Develop- 11064 1 13300 14277 16589 ment Department Needs Included with City Administration totals Total Community Development 11064 13300 14277 16589 Building Needs Fleet Parking(at Public Works) 14cars Staff Parking Current parking is barely adequate Table 4.1. Community Development Space Needs Projection 42 P IL..IC:E DEPa RTMEN 11- Administration Chief of Police (S) 1 1 1 PO-225 225 156 225 225 225 Assistant Chief(S) 1 1 1 PO-180 180 131 180 180 180 Confidential Exec.Assist(NS) 1.5 2 2 PO-150 150 200 225 300 300 Public Information Officer(NS) 1 1 1 PO-150 150 117 150 150 150 Business Manager(NS) 1 1 1 PO-150 150 117 150 150 150 Operations Captain(S) 1 1 1 PO-180 180 133 180 180 180 Youth Program Manager(NS) 1 1 1 PO-150 150 130 150 150 150 Sub-Total 7.5 8 8 984 1260 1335 1335 Investigation Services Supervisor—Investigation(S) 2 2 2 PO-120 120 128 240 240 240 Detectives(S) 10 11 13 PO-100 100 350 1000 1100 1300 Bckgnd Inv (4 pt time)(NS) 2 2 3 WS-64 64 37 128 128 192 CID Secretary(NS) 1.5 2 2 WS-100 100 60 150 200 200 Crime Analyst(NS) 1 1 2 WS-100 100 46 100 100 200 Sub-Total ' 165 18 22 621 1618 1768 2132 i Community&Prevention Services Lieutenant(Inv)(S) 1 1 1 PO-120 120 130 120 120 120 Lieutenant(patrol)(S) 3 3 3 WS-120 120 230 360 360 360 Sergeant (2 staff share 1 7 7 9 WS-100 100 174 350 700 900 wkstn)(S) Sergeant Tri-Met(S) 1 1 1 WS-80 80 64 80 80 80 Sergeant Commercial Crimes(S) 1 1 1 WS-100 100 64 100 100 100 Patrol Officer/Police Officer (3 38 49 52 WS-64 64 221 841 1045 1109 share)(S) Commercial Crimes Officer(S) 2 2 3 WS-80 80 128 160 160 240 Officer—Tri-Met(S) 3 3 4 WS-64 64 128 192 192 256 Community Service Officer(NS) 2 2 3 WS-64 64 128 128 128 192 School Resource Officer(S) 4 4 6 WS-80 80 165 320 320 480 Reserve Officers (3 share)(NS) [151 [201 [251 WS-64 64 0 320 427 533 Sub Total 61 73 83 1302 2821 3512 4251 Information&Support Services Records Supervisor(NS) 1 1 1 PO-120 120 116 120 120 120 Records Specialists(NS) 6 7 10 WS-64 64 380 384 448 640 Property/Evidence Clerk(NS) 2 2 3 WS-64 64 82 128 128 192 Volunteers,Interns [31 [41 [61 WS-48 48 95 144 192 288 Sub-Total I 9i 10 14 578 632 696 952 Sub-Total Personnel Needs 94 109+ 127 3485 6407: 7531 8930 City of Tigard 20-Year Facility Plan 4-Needs Analysis (-ESS Architects hitects 43 Public Interface&Admin Lobby w/Public Counter 158 400 400 400 Secure Entry Vestibule 0 50 50 50 Reception Work Area 64 120 120 120 Public Toilets 312 400 400 400 Small Conference Room:4-6 1 1 2 100 200 200 400 Med Conference Room: 6-10 1 2 2 225 225 450 450 Lrg Training/Conf Room:20-26 0 1 1 0 0 1200 1200 Small Training Room 1 1 1 0 120 120 120 Storage forTraining Rms 0 1 1 0 0 100 100 Catering/Support Kitchen 0 1 1 0 0 200 200 Interview Rooms: Hard 2 2 2 180 180 180 180 Interview Rooms: Soft 1 2 2 93 100 200 200 Juvenile Hdg w/supervision 0 100 200 200 Interview Stations: 1 1 2 0 80 80 160 Sub-Total 1132 1975 3900 4180 Investigation Services Admin Work Area,Copy,Fax 40 80 80 160 Conference Room: 4 staff 0 120 120 120 Conference Room: 6-10 staff 80 225 225 225 Computer Forensics Room 56 120 120 240 Sub Total 176 545 545 745 Evidence/Property Storage Evidence Receiving/Transfer 0 120 120 120 Evidence Processing 0 200 200 200 Biohazard/Cleaning Room 0 80 80 80 Evidence Storage-Offsite(ex) 2820 0 0 0 Evidence Storage-General 0 2500 3000 3750 Evidence Storage-Narcotics 0 80 80 160 Evidence Storage-Marijuana 0 80 80 160 Evidence Storage-Vault 0 35 35 70 Evidence Storage-Weapons 0 100 100 200 Evidence Storage-Refrigeration 0 25 25 50 Vehicle Processing 0 600 600 600 Evidence Equipment/Supplies 0 80 80 80 Sub Total 2820 3900 4400 5470 44 Community&Prevention Services Support Staff Lunch&Break Room 98 400 400 600 Officer Mud Room Entry 0 150 150 150 Officer Duty Bag Storage 0 200 300 400 Men's Locker Rms:Showers,Tits 668 1500 1500 2250 Women's Lkr Rms:Shwrs,Toilets 276 500 500 750 Non-Police Lkr/Chg Room 0 200 200 200 Exercise/Weight Rm: 6-10 staff 0 400 400 800 Briefing Room:30+ 600 600 900 1200 Pistol Range 0 0 3200 3200 Sub-Total 1642 3950 7550 9550 Shared Support Services Work Room:Copy,Fax,Print 300 300 300 300 Mail Room: Forms,Documents 65 150 150 150 Storage: Archive Records 720 900 900 1350 Storage: Records 142 200 200 300 Storage:Ammunition 80 80 80 120 Storage:Weapons 55 200 200 300 Storage: Uniforms 0 80 80 120 Storage: Secured 89 200 200 300 Storage: Electronic Equipment 0 200 200 300 Computer&Server Room 130 200 300 400 Maintenance Room 14 80 80 80 Mechanical Room 106 200 200 400 Sub Total 1701 2790 2990 4120 Courts Public Lobby 400 Public Toilets 250 Courtroom 1200 Witness Waiting 120 Jury Room/Toilet 480 Court Storage 200 Judge's Chambers 1 PO-250 250 250 Clerk Work Area 2 WS-100 100 200 Staff Toilet 80 Court Records 250 Sub Total 3430 City of Tigard 20-Year Facility Plan 4-Needs Analysis LESS Architects litects 45 Jail:Temporary Holding Vehicle Sallyport 1 1 1 395 1200 1200 1200 Sally port 1 1 1 0 120 120 120 Booking 1 1 1 80 80 80 80 Mug&Fingerprint 1 1 1 80 80 80 80 Single Holding Cell 3 4 4 19 180 240 240 Multiple Holding Cell: 2-10 1 1 1 85 120 120 120 Toilet&Sink 1 1 1 24 40 40 40 Clean&Shower 1 1 1 46 60 60 60 Janitor 1 1 1 17 40 40 40 Equipment Storage 1 1 1 83 150 150 150 Sub-Total 829 2070 2130 2130 Sub Total Auxiliary Needs 8300 15230 21515 29625 Sub-Totals Law Enforcement 11785 21637 29046 38555 Department Circulation(Current sf=42%, 3535 6493 8714 11565 Projected sf=30%) NetTotal Law Enforcement 15320 28130 47760 50120 Department Needs j3k4 vicar Outdoor storage—covered:motorcycles,carts,small equipment Generator room&storage tank 250 250 250 250 Covered police vehicle load/ 5 spaces 0 0 1000 1000 unload Outdoor Storage—Uncovered 5000 5000 5000 5000 Fleet and staff parking 18000 18000 21000 24900 Total Exterior Building Needs 23250 23250 27250 31150 Table 4.J. Police Department Space Needs Projection 46 PVJI311...IC:WORKS arm am a +� � aarr Wm Administration Public Works Director 1 1 1 PO-180 180 197 180 180 180 Program Development Specialist 1 1 1 WS-100 100 110 100 100 100 Confidential Executive Assistant 1 1 1 PO-120 120 97 120 120 120 Management Analyst 1 1 1 PO-120 120 98 120 120 120 Assistant PW Director 1 1 1 PO-150 150 197 150 150 150 Senior Administrative Specialist 1 1 2 WS-80 80 70 80 80 160 Administrative Specialist II 2 2 3 WS-64 64 134 128 128 192 Project Engineer 1 1 1 WS-120 120 132 120 120 120 GISTechnician 1 1 2 WS-64 64 87 64 64 128 Parks&Facilities Manager 1 1 1 PO-150 150 189 150 150 150 Sub Total 11 11 14 1311 1212 1212 1420 Streets Streets Supervisor 1 1 1 WS-120 120 100 120 120 120 Senior Utility Worker 1 1 2 0 0 0 0 Utility Worker I&II 5 5 6 0 0 0 0 Sub-Total 7 7 9 100 120 120 120 Sanitary Sewer Wastewater Supervisor 1 1 1 WS-120 120 68 120 120 120 Senior Utility Worker 1 1 2 0 0 0 0 Utility Worker I&11 4 4 5 0 0 0 0 Sub-Total 6 6 8 68 120 120: 120 Storm Water Storm Operations Supervisor 1 1 1 WS-120 120 68 120 120 120 Water WCP/Vol.. 1 1 1 WS-80 80 60 80 80 80 Senior Utility Worker 2 2 2 0 0 0 0 Utility Worker I&11 3 4 5 0 0 0 0 Sub Total 7 8 9 128 200 200 200 Water Quality Water Quality Supervisor 1 1 1 WS-120 120 68 120 120 120 Water QCP Coordinator 4 4 4 WS-100 100 283 400 400 400 Senior Utility Worker 1 1 2 0 0 0 0 Engineering Technician 11 1 2 3 0 0 0 0 Sub-Total 7 8 i 10 351 520 520: 520 Water Operations Water Operations Supervisor 1 1 1 WS-120 120 68 120 120 120 Senior Utility Worker 1 1 2 0 0 0 0 Utility Worker I&11 6 7 8 0 0 0 0 City of Tigard 20-Year Facility Plan 4-Needs Analysis LESS Architects hitects 47 Baa Sub Total 8 9 11 68 120 1'20 120 Fleet Maintenance Fleet Services Coordinator 1 1 1 WS-100 100 80 100 100 100 Mechanic 1 1 2 - 0 0 0 0 Administrative Specialist II 1 1 1 WS-64 64 60 64 64 64 Sub Total 3 3 4 140 164 164 164 Parks&Grounds Grounds Supervisor 1 1 1 WS-120 120 68 120 120 120 Urban Forester 1 1 1 WS-100 100 60 100 100 100 Senior Utility Worker 3 3 4 0 0 0 0 Utility Worker I&II 7 8 10 0 0 0 0 Sub-Total 12 13 16 128 220 220 220 Facility Services Facility Services Coordinator 1 1 1 WS-100 100 68 100 100 100 Senior Building Maintenance 1 1 1 0 0 0 0 Technician Building Maintenance Techni- 1 2 3 0 0 0 0 cian II Sub-Total 3 4 5 68 100 100 100 Sub-TotalPersonnel Needs 64 69 86 2362 2776 2776 2984 2 ulEarypa Public Interface&Administration Building Lobby 1 1 1 350 350 350 350 Auditorium 1 1 1 1500 1500 1500 1500 Auditorium Storage 1 1 1 126 126 126 126 PW Lobby w/Public Counter 1 1 1 170 170 170 170 Public Rest rooms: Men& 1 1 1 309 309 309 309 Women Conference Room: 6-10 1 1 2 206 206 206 412 Conference Room: 4-6 1 1 1 172 172 172 172 Break Room 1 1 1 398 398 398 398 Sub Total 3231 3231 3231 3437 Support Services Staff Rest rooms:Men&Women 1 1 1 100 100 100 100 Fax,copy 1 1 1.5 37 37 37 56 Files 1 1 2 55 55 55 110 48 MEMOS= General Supplies Storage Inc. Inc. Inc. Inc Inc Inc Inc Storage Room 1 1 2 130 130 130 260 Electrical Room 1 1.5 2 62 62 93 124 Mechanical Room I 1 1 124 124 124 124 Janitor Room I I 1 67 67 67 67 Sub Total 575 575 606 841 Crew Building Crew Room 1 1.5 2 502 502 753 1004 Crew Computer Station 1 1 2 85 85 85 170 Restroom&Lockers:Men I 1 1 353 353 353 353 Rest room:Women 1 1 2 69 69 69 138 Laundry&Dry Room 1 1 2 196 196 196 392 Crew Entry/Vending Machines I 1 1 170 170 170 170 Mech/Sprinkler Room I 1 1 58 58 58 58 Generator Room I 1 1 196 196 196 196 Sub-Total 1629 1629 1880 2481 Fleet Repair Building Garage(5 Bays) I 1 1 4800 4800 4800 4800 Fleet Repair Area I 1 1 1917 1917 1917 1917 Lockers I 1 1 128 128 128 128 Lounge I I 1 100 100 100 100 Lube Shop 1 1 1 128 128 128 128 Mezzanine I 1 1 519 519 519 519 Sub-Total 7592 7592 7592 7592 Sub-Total Auxiliary Needs 13027 13027 13309 14351 Sub-Totals Public Works 15389 15803 16085 17335 Circulation @ 15% 2308 2370 2252 2600 Net Total Public Works 17697 18173 18337 19935 Department Needs x ........... Dead Records Included with City Administration Total Public Works 17697 18173 18337 19935 Building Needs Outdoor Storage—Uncovered: 6 Equipment,Pipes,Sand,Miscel- acres laneous Parking—Staff&City Fleet Cars 170 Parking—Public 42 City of Tigard 20-Year Facility Plan 4-Needs Analysis LRS Architects 49 Table 4.K. Public Works Space Needs Projection MY Y ON Administration Library Director 1 1 1 PO-180 180 280 180 180 180 Confidential Executive Assistant 1 1 1 WS-100 100 80 100 100 100 Public Information Coordinator 1 1 1 WS-80 80 180 80 80 80 Volunteer Coordinator 1 1 1 WS-80 80 134 80 80 80 Sub-Total j 4 j 4 j 4 j 674 1 440 1 440 440 Adult Services Cataloging Librarian 1 1 1 WS-80 80 80 80 80 80 Reader's Services Manager 1 1 1 PO-120 120 138 120 120 120 Adult Services Supervisor 1 1 1 WS-80 80 80 80 80 80 Senior Librarian—Adult Services 1 1 2 inc 0 0 0 Librarian—Adult Services 1 2 3 inc 0 0 0 Librarian—Young Adult 4 4 6 inc 0 0 0 Sub-Total 9 10 14 298 280 280 280 Youth Services Youth Services Supervisor 1 1 1 WS-80 80 80 80 80 80 Librarian—Youth Services 1 1 2 inc 0 0 0 Librarian—Children&Youth 2 2 3 inc 0 0 0 Senior Library Assistant—Youth 1 1 2 inc 0 0 0 Sub-Total 5 j 5 j 8 80 j 80 80 80 Circulation Circulation Manager 1 1 1 PO-120 120 147 120 120 120 Circulation Supervisor 2 2 2 WS-80 80 100 80 100 80 Senior Library Asst.—Circulation 1 2 3 inc 0 0 0 Library Assistant—Circulation 16 16 17 inc 0 0 0 50 NEMEME Library Aide—Circulation 1 1 3 inc 0 0 0 Sub-Total 21 22 26 247 200 220 200 Technical Services Technical Services Coordinator 1 1 1 WS-100 100 122 100 100 100 Senior Library Asst.—Technician 2 2 3 WS-48 48 96 96 96 144 Senior Library Assistant—III 1 1 2 WS-48 48 48 48 48 96 Library Assistant—Technician 3 4 4 WS-48 48 144 144 192 192 Sub-Total 1 7 8 10 410 388 436 532 Sub Total Personnel Needs 46 49 62 1709 1388 1456 1532 Public Interface&Administration Public Lobby 1 1 1 1474 1474 1474 1474 Community Meeting Room 1 1 1 2958 2958 2958 2958 Comm.Rm Support,toilets 1 1 1 1350 1350 1350 1350 Lobby Cafe&Support 1 1 1 396 396 396 396 Library Lobby 1 1 1 860 860 860 860 Interior Lobby 1 1 1 980 980 980 980 Circulation Desk 1 1 1 745 745 745 745 Public Rest rooms: Men& 2 2 2 1061 1061 1061 1061 Women Conference Room: 18-24 public 1 1 1 506 506 506 506 Group Study Rooms 3 3 4 402 402 402 536 Reference Desk 1 1 1 400 400 400 40 Sub Total 11132 11132 11132 11266 Library Services New Books&AV 1 1 1.80 2290 2290 2290 4122 Language Center 1 1 1.80 149 149 149 268 Children's Area 2 2 3.10 6100 6100 6100 9455 Youth Services Work Area 1 1 1.95 596 596 596 1162 City of Tigard 20-Year Facility Plan 4-Needs Analysis LRS Architects 51 Young Adults 2 2 3.30 2080 2080 2080 3432 Public Computer Stations 2 2.5 5 1520 1520 1900 3800 Houghton Reading Room 1 1 1 1180 1180 1180 1180 Oregon History Room 1 1 1 450 450 450 450 Adult Reading Area 1 1 2.50 2090 2090 2090 5225 Adult Open Stacks 2 2 3.30 4800 4800 4800 7200 Sub-Total 21255 21255 21635 36294 Support Services Reference Work Room 1 1 1 774 774 774 774 Training Room 1 1 1 623 623 623 623 Technical Services 1 1 1 780 780 780 780 Circulation Workroom 1 1 1 1460 1460 1460 1460 Identification 1 1 1 58 58 58 58 Staff Break Room 1 1 1 326 326 326 326 Staff Rest rooms: Men&Women 3 3 3 210 210 210 210 Admin Work Area 1 1 1 310 310 310 310 Donations 1 1 1 190 190 190 190 Storage: 4 4 4 670 670 670 670 Janitor 3 3 3 150 150 150 150 Electrical Room 1 1 1 212 212 212 212 Boiler Room 1 1 1 280 280 280 280 Sub-Total 6043 6043 6043 6043 Sub Total',Auxiliary Needs 38430 38430 38810 53603 Sub-Totals Library 40139 39818 40266 55135 Circulation @ 20% 8028 7964 8053 11027 NetTotal Library Dept.Needs 48167 47782 48319 66162 Dead Records Included w/City Admin as needed Total Library Building Needs 48167 47782 48319 66162 Book Drop Provided Staff and Public Parking Adequate Table 41. Library Space Needs Projection 52 Administration Director of Senior/Community 1 1 1 PO- 120 114 120 120 120 Center 120 Assistant Manager/Kitchen 1 1 1 WS- 80 102 80 80 80 Coordinator 80 Sub-Total 2 2 2 216 200 200 200 Program Services Activities Coordinator 0.5 0.5 2 WS- 80 33 40 40 80 Clinical Services Coordinator 0.5 0.5 1 WS- 80 33 40 40 40 Sub Total 1 1 ! 1.5 66 80 80 120 Sub Total Personnel Needs 3 3 4 282 280 280 320 Public Interface&Administration Entry Lobby 1 1 1 392 392 392 600 Public Rest rooms: Men& 2 2 2 486 486 486 800 Women Admin Work Area 1 1 1 113 113 113 250 Retail Area and Counter 1 1 1 215 215 215 400 Storage 1 1 1 80 80 80 200 Hallways,stairs,elevator lobby, - - - 860 860 860 860 elevator Sub Total 2146 2146 2146 3110 Programs Computers 1 1 1 331 331 331 800 Crafts 1 1 1 360 360 360 900 Craft's Storage Closet 1 1 1 34 34 34 150 Activity Room 1 1 1 2058 2058 2058 4000 Library 1 1 1 494 494 494 800 Janitor 1 1 1 39 39 39 80 Mech/Elect Room 2 2 2 148 148 j 148 200 Sub Total 3464 3464 1 3464 6930 Dining/Loaves&Fishes Program Dining—Activity Room 1 1 1 1845 1845 1845 2500 Serving 1 1 1 213 213 213 400 Kitchen 1 1 1 351 351 351 800 Pantry 1 1 1 315 315 315 400 Utility Room 1 1 1 127 127 127 200 Sub Total 2851 2851 2851 I 4300' City of Tigard 20-Year Facility Plan 4-Needs Analysis LESS Architects 53 a waro MMx-u¢ a�. w..� a� aren Sub-Total Auxiliary Needs 8461 8461 8461 14340 Sub-Totals Senior/Community 8743 8741 8741 14780 Center Circulation: included with pro- 0 0 0 0 grams NetTotal Senior/Community 8743 8741 8741 14780 Center Needs Not needed by the Senior/Com- munity Center Sub-Total Dead Records Storage 0 0 0 0' Needs Total Senior/Community Center 87438741 8741 14780 Building Needs Outdoor Storage—Covered 508 Loading Dock&Ramp 326 Staff&Visitor Parking Current spaces are adequate Total Exterior Areas Provided 834+Parking Table 4.M. Senior and Community Center Needs Projection 54 �� m/�o��as�� xU�� Plan Concept and Planning Influences After reviewing the existing conditions and considering the remaining expected life of existing facilities and property,the planning team reviewed these criteria against the space needs projections andappnmpha1enessofexistingfad|ides. Asing|epathvvavto the master plan is identified in the report,but there are many ways to get to that goal. The pathway included here incorporates the following key ideas: ' Reuse existing facilities as long as feasible ' Maintain a centralized location for City operations and create Civic Complex 'Support the objectives ofthe Tigard Downtown Implementation Plan (TD|P) One critical assumption used 0mstart the planning process isthat Public Works will be moving from their intermediate location toa consolidated location that is more appro- priate for the industrial use in support of theTigard Downtown Improvement Plan. This makes the existing Ash Street Yard available for mixed use or residential development and makes the Public Works Building property available for expansion of other city functions.The Ash Street Yard may require some remediation to address environmen- tal issues and decommissioning prior to being ready for redevelopment. The key finding of the space needs projections jec1ionsistha1thePo|ice Department's cur- rent space has not kept pace with the growth of the department.This current shortfall drives the need for either a short term intermediate solution or the need for a replace- ment facility.This report identifies both options for consideration,though we primar- ily focus on the intermediate solution of siting the Police Facility in the Public Works Building. Should funding for anew Police Department facility bemade available before Public Works relocates from the Public Works Building,a choice can be made to either retain the favorable location byscheduling to accommodate Public Works relocation,orto identify and acquire another suitable location. Upon the relocation of Police,the City Hall/Permit Center complex will have ad- equate space for growth to meet the 20 year need with minor renovations.The limita- tion of this complex will be the longevity of the structures as previously noted. This report projects tha1justinsideofthe2Oyearvvindovv a new City Hall will be required. The Master Plan identifies,with the exception of a new Public Works Yard,that the current properties north and south of SW Burnham Street along Hall Street will be adequate to accommodate City buildings. |naddition,the Library property and Senior/ Community Center properties will continue to serve their functions over the 20 years. Additional property south of the Greenway may be used as interim steps for develop- ment or community support spaces but do not impact this plan.The only property acquisition will befor the Public Works facility.The parcel should be lO-l2acres insize with either ageneral orlight industrial zoning designation. The Tigard Downtown Implementation Strategy identifies the reconstruction ofSVV Burnham Street asahigh priority catalyst project.TheGreenStnee1fea1Vresneconn- nnendedvvi||fitvve||vvi1h,andbeperceivedasextensionsoftheFanno[neekpark urban creek corridor. Further supporting the T[}|Precommendation for pedestrian character of SW Burnham Street to increase as one approaches the main Street Plaza. City ofTigard 2U-YearFacility Plan 5-Master Plan LRS Architects 55 The vehicular requirements of the Fire Station, Police and Civic Complex parking will belocated a1the opposite hwest end ofSVVBurnham Street. The use of these properties will allow the creation of a connected series of civic facili- ties from the Fire Station at the north end,south to the Police Station and Municipal Court,Community Room,across SVVBurnham street toanew City Hall and Permit Center and ultimately end with a new Community Center and an upgraded entrance to FannoCreek Park.This axial circulation within the Civic complex will result inreduced automobile trips between facilities with associated functions.Pedestrian and bicycle circulation standards along the Civic Complex axis and connections tofarther points downtown should beincluded inacomprehensive design ofdowntown stnee1scape improvements.SW Hall Boulevard and Burnham Street intersect at the midpoint of the new Civic Complex axis.This intersection is identified byTDIP as an opportune loca- tion for branding'by providing monumentation,or landmarks such as a sustainable design water feature toimpart arecognizable identity for Dovvntovvn� Tigard's Urban Renewal Plan strategies include leveraging it's own property tomeet redevelopment goals.The city will be able to release the Ash Street Yard and Public Works Annex for redevelopment and possibly release orredevelop the Senior/Com- munity Center property if the Community Center is provided at the Permit Center location. Development of Alternatives The following design alternatives deal with the Public Works Department,the Police Department,City Hall,the Permit Center,Human Resources,Risk,the Library,Senior/ Community Center and the City's Information and Technology Department.With the exception of the Library and Senior/Community Center all the City's departments are crowded for space and have essentially reached their maximum capacity. Future programs within existing spaces are not feasible.All the departments are meeting the challenge of space by locating programs to portable modules or rental space. Further studies can provide the City of Tigard with solutions for how to expand,reor- ganize and consolidate spaces within each of their current facilities. Public Works has recently moved to an intermediate location at the Public Works Building and has divided it's operations between the Pub|icVVorks Building property andthe Ash Street Yard. A 2004 Needs Analysis identified the need for a new con- solidated facility away from the SW Burnham Street corridor to replace the outgrown Ash Street Yard. In addition,the Downtown Plan views the Ash StreetYard as a prime parcel for redevelopment due to it's proximity to the downtown core and the Fanno Creek greenway.The use of this parcel as a Public Works yard is generally agreed to not beit's highest and best use. This Master Plan supports the need for Public Works torelocate to a more appropri- ately zoned property to address long term growth issues and to allow the Public Works Building and it's property to support the growth needs of other departments.The City has undertaken a process to identify appropriate properties for the Public Works Yard and isexpecting that asite will beidentified and purchased by2OlO. Public Works Building Site The Public Works Building provides the City with a variety of options for long term use of the property. It's location at the corner of SW Burnham Street and Hall is prominent as a gateway to SW Burnham Street street and is an excellent location for the City to maintain a presence. It is also located directly adjacent the Niche Property which is 56 contiguous to the City Hal I/Permit Center/Police site.After Public Works relocates to anew facility,the Public Works Building would bean appropriate location for Police to relocate on a permanent basis.The property has adequate secure parking,a strong visual presence and flexible interior spaces that will allow for a mix ofadministrative offices,training spaces and storage with minimal renovation.The Public Works Building currently serves as the City's Emergency Operations Center and can easily continue to serve that role as part of the Police facility.Certain functions,such as an enlarged locker room and secure areas will require significant renovation,but can be designed to serve this site for a longer period.The site has property available to support either a intermediate facility with full build out in the future or the construction of a new facility depending on the availability of funding.With proper planning,enough site is available to incorporate a Criminal Courts component either as part of the Police Station or as a renovation 0mthe Public Works Building. Aseismic analysis ofthe Pub|icVVorksBuilding will be required so that seismic reha- bilitation may be performed in tandem with scheduled renovations.Oregon Revised Statute(OAR 455.400 (sec.3)) requires police station and emergency operation center seismic rehabilitation tobecompleted before the year 2O22. Though the Fire Station is under a different jurisdiction,it's adjacency to the Police Station will create astrong image ofpublic safety a1this facility. Mche8ui|dlngand Property The Niche Building has served as an intermediate location for various City depart- ments. HR and Risk were moved from this location to the Permit Center when space became available. IT is currently the lone occupant of the building and should be relocated to be in a more secure location within the City Hall. This former residential property isnot appropriate tohouse City functions onalong term basis and isnear- ing the end of its useful life.This property is valuable to the City as it provides the link between the existing City Hall property and the Public Works Building property. Once the building is no longer required,it should be demolished and used to physically link the other City properties. In the short term,the site can provide parking support for adjacent properties. |nthe long term,the site isadequate tosupport the construction ofanew and more prominent City Hall/Permit Center. Oty Ha||/9errnitCenter The City Hall/Permit Center will benefit from the relocation of the Police Depart- mentThis relocation provides almost enough expansion space toaccommodate Com- munity Deve|opnnen1andO1yAdrninistrabonthroughthenex12Oyears.Theshortfa|| will come in the Permit Center and can be addressed through a minor expansion if required.The immediate benefit of the Police move will be to consolidate IT from the Niche Building and HR/Risk from the Permit Center into the City Hall. This consolida- tion will provide a more secure environment for the City's servers and IT equipment. Additional conference space and storage area will come available.The consolidation of HR/Risk brings them closer to Administration and releases expansion space and conference rooms for use bythe Permit Center. Library The Library,asthe City's newest facility,isnot facing the same growth problems as seen with the other divisions.The library,constructed in 2004,was designed to accom- modate a certain amount of growth within the building itself,and then to either build anaddition along the north side ofthe existing facility ordevelop satellite facilities a1 other community locations.The current library facility is able to handle all of its pro- City of Tigard 20-Year Facility Plan 5-Master Plan LRS Architects 57 gram needs,and will beable 0mdosofor quite afew years.The site is adequate for programmed expansion ifneeded within the 2Oyear window. Senior/CornnnunityCenter The Senior/Community Center is in the process of being enlarged and remodeled and should be completed in 2009. Funding is being provided from Community Develop- ment Block Grants,which include requirements time in service,typically up to 20 years. Growth potential over the next 20 years was considered during the building's remodel design phase.A small library and a new building entrance have been added.While the Senior/Community Center is not a large facility it is adequate for staff and program needs now and in the future.The multi-level plan is not ideal for serving the aging population and limits the flexibility ofthe structure. The role of the Senior/Community Center will change over the next twenty years,with the focus shifting from a senior oriented facility to a multi-generational Community Center. The shift will result in the need for a facility that provides both social services support such as Loaves and Fishes meals and senior classes to include youth diversion programs supported by Law Enforcement,educational classes and community meeting rooms.The roles can change within the existing Senior/Community Center,though the location is not preferable for the population is currently supports and would benefit from a higher level of visibility as the demographic it serves increases. 58 Major Steps Timeline 0 1-New Public Works Yard Consolidates all staff, 0-5 years $15,600,000 Decommission Ash Street Frees up Yard and Annex Yard for other use or sale 2-Relocate Police to In- Adequate site and build- 0-5 years $13,042,686 termediate Facility at Public ing area.Maintains central Works Building location.Build new sup- port and training areas. 2A-New Police Facility Option to intermediate 0-5 years $28,150,357 step if funding source and site is available 3-Expand City Hall into Renovation will extend 5-10 years $3,339,500 Police Facility life of buildings ($4,065,000-2015) 4-Expand Permit Center If needed,expansion will 10-15 years $1,815,000 address growth issues ($2,690,000-2020) 5-Expand Police Facility Create permanent offices 15-20 years $9,142,120 at Public Works Building staff areas.Reuse support ($21,666,081-2030 Site and training area. 6-Build new City Hall Replaces aging wood 20-25 years $19,050,000 Permit Center structures in lieu of ($38,600,000-2030) upgrade. 7-New Community Cen- Replaces Senior/Commu- 20-25 years $7,100,000 ter @ City Hall site nity Center ($14,350,000-2030) 8-Expand Library Provides growth on site 20-25 years $2,550,000 ($5,200,000-2030) Table5.A. Major Steps Timeline City of Tigard 20-Year Facility Plan 5-Master Plan LRSArchitects 59 ;f�i it t x �' �r;: ,. •,.,„ � � 1 f40 r &� a f r � r .............. ` ✓' r .he'% 01 0-5 Years �j 1: New Police Station with poo SF Addition OR- .N12. N1 . l ew Parking 'Off, . New Secure Parking f ' A . Existing Parking >. Existing Fire Station 6. Existing Skate Park . Existing Public Work P Yard & Annexe r . New Pedestrian r. Connections and Plaza {; 9. Existing Civic Building t (Police Vacate)oil } a V4 Now Consiruction rr cacl l r this Phase the Phas ��, r �n tri 4 chi'( d l {+ h %r1+,�,,, ';•�� f $�a { .t i _ r x; ,,, 60 . ar Illustration Figure5.A. 0-5Years r� e P" { }f� r - 5 r ta`°IkR , �x. < " c q h-` f ,r . Al Aw i r £ A IF 401, 4� w f Ra 2§ } 3 City of Tigard 20-Year Facility Plan 5-Master Plan LESS Architects 61 f 761tttr %.fit' dtr f �} ttIF i N".. t �✓ �' J"f, `g 4*: r I� op� r f ? Ls ."' eta" A r ^. t f UU y ta' .'t 0 M 4,� X .n1 k.. t ( t 1 r 'io Years MO Overflow Parking or Lease t. x £ . IT, NIS and Finance � t � 3. Administration 4. Community Development t . 5 year Expansiontool U t (3,000 i N . Skaterka a� � t P • Public Works Yard and Annex its t , j New Construdion Remodel this ease this Phases 62 "10 Y(:,ar Illustration Figure 5.B. 5-10 Years { Id 41 k 2 , . 44 40011 w r f ` m s ftrf ." 10 Ail a `t tXH 7 L f Atw wip r a,onsn, y �f { �fir9X,ir�+ tr�,f�r ofy�l� ,� { a ,," a ,dry {�lit /fffY/s is�rif4f f; � wfj { k XL {rF,"", W, k fL { i City of Tigard 20-Year Facility Plan 5-Master Plan LESSrc hitects 63 y � r �3 10 t;? p -20 Years 10 1: New City Fill, Administration' r and Community Development 3sj . Police Expansion, Court { 2. 3. blew Community Center { e t 3a. New Community Center { 3 { ri ,y , lunate location .Structured Parking Arti , . New ancicael Plazas k r,, t ' Existing Skate Park 7. Future Street r�Y . Civic Complex Pedestrian � r Axis { { ;r h t �si"� f a � # fiS {✓� Age` Fanno Creek bark f 10. Future Development ent 3 { pa �� 11. Fire Station K.; ,r i' tr?f�d {{h E Kew Construction thisPhase �:zv;.;✓ ,. i.',� '� r�'{"xi'�' � u ez�.. R "�/,.w .., L�'ii3� x s 64 10.20 a Illustration Figure 5.C. 10-20Years SH P1�ar s .,n h x ' z � J d s , £} t £zt, y �; 'fir 'a ar . �,f f A"" N w, ifr gap, �gua£ a o All f ,HPI" s e e. City Of Tigard 20-Year Facility Plan 5-Master Plan LESS Architects 65 *ss :l t f ) r sN 'n 1 `tt AN £ Ak °d 10-° Years �' 1.New City mall,Administration � . and Community Development £, 2, Police Expansion, :ourt . Future [development .Structured Parking . New Landscaped Plazas . Existing Skate Park ° Al ,, .Fire Station 8.Civic Complex Pedestrian Axis New Construction �££ this Phase k VIP! OP 66 IRI H DE-NIH L...L..0 I RK ICS Figure 5.D. 10-20Years(North Detail) RC y t a . } r� a f� �9 � r a, r �r 1 „n ,mar' t i t tcix i S � la ��,yn City of Tigard 20-Year Facility Plan 5-Master Plan LESS Architects 67 60, a 3tS 'F x NAN .. r ' x � WIAO 10-20 Years �' ` �A 1. New City Hall, Administration y and Community Development ent 2. Future Development t . New Community Center � �ON , � { 1 a = a. New Community Center r W a. Alternate Location � 41 A. � arr 'r i� q;Structured Parkin ��» �r� �� , � � � • New Landscaped Plazas r Ali, <; r 6. Existing Skate Parr v � Q �r 7. Future Street ' I .Civic Complex Pedestrian ., Axis 9. Fanno Creek Parr N New Construction this Phase r , 68 OWI H DE-NIH I IL..IL..0 I RK IIO Figure 5.E. 10-20Years(South Detail) zi 73. 3 g �£ N �( „ -� ya g of ��n non � ,f s k zA )� 2 ti A, t x F a A, t x v' �I yy 2N � City of Tigard 20-Year Facility Plan 5-Master Plan LESS Architects 69 Cost Information The following project oostinfornoationisbasedupon2OO8 2OlOcost data. For projects beyond the five year window,anescalation factor of496per year has been included.The costs are divided up into land acquisition cost,construction cost and soft costs and should provide reasonable starting point for budgeting. Land acquisition costs are based ongeneral market rates and are not applicable toany specific site or parcel of land. NEW 9U8L|CWORKS FAC|L|TY Site Improvements 348,480 sf $650 $2,265,120 New Construction-Offices 12,600 sf $150.00 $1,890,000 New Construction-Shops/Sup- 16,300 sf $120.00 $1,956,000 port Decommission Ash Street Property 142,432 sf $4.00 $569,728 Subtotal Direct Construction Cost $6,680,848 Indirect Cost* 60%of Construction Cost $3,666,672 Total Construction Cost $10,347,520 Site Acquisition 348,480 sf $8.50 $2,962,080 Soft Costs" 22%of Construction+ $2,276,454 Indirect Cost I Total Project Cost 2010 $15,586,054 lames.a New Public Works Facility Project Cost 9UL|CERELOCAT|ON (2008 NEED) T09U8L|CWORKS 8U|LUNG Site Improvements 166,911 sf $3.50 $584,189 New Construction 18,634 sf $250.00 $4,658,500 Renovation 9,496 sf $75.00 $712,200 Subtotal Direct Construction Cost $5,954,889 Indirect Cost* 60%of Construction Cost $3,572,933 Total Construction Cost $9,527,822 Site Acquisition 348,480 sf $&50 $1,418,744 Soft Costs— 22%of Construction+ $2,096,120 Indirect Cost Total Project Cost 2010 $13,042,686 lamezc. Police Relocation mPublic Works Building 70 NEW 9UL|CESI7AT|ON (2OYEAR) REKAOTES|TE Site Improvements 174,240 sf $6.50 $1,132,560 New Construction 50,120 sf $250.00 $12,530,000 Subtotal Direct Construction Cost $13,662,560 I ndirect Cost* 60%of Construction Cost $8,197,536 Total Construction Cost $21,860,096 Site Acquisition 174,240 sf $8.50 $1,481,040 Soft Costs** 22%of Construction+ $4,809,221 Total Project Cost 2010 $28,150,357 uble»z\ New Police Station Remote Site EXPAND/CONSOL|DATECITY FIM LL Site Improvements 343,959 sf $050 $171,980 Renovation 21,983 sf $70.00 $1,538,810 Demolish Niche Building 28,262 sf $4.00 $113,048 Subtotal Direct Construction Cost $1,710,790 Indirect Cost* 60%of Construction Cost $1,026,474 Total Construction Cost $2,737,263 Site Acquisition 0 $0M $0 Soft Costs— 22%of Construction+ $602,198 Indirect Cost Total Project Cost $3,339,461 Table 5.E. Expand/Consolidate City Hall EXPAND/REN0VATE9ERKA|TCENTER Site Improvements 343,959 sf $020 $68,792 Renovation 12,43 7 sf $15.00 $186,555 New Construction 3,000 sf $225,00 $675,000 Subtotal Direct Construction Cost $930,347 1 ndi rect Cost* 60%of Construction Cost $558,208 Total Construction Cost $1,488,555 Site Acquisition 0 $0.00 $0 Soft Costs— 22%of Construction+ $327,483 Tota I Project Cost-2010 $1,816,037 Total Project Cost-2020 4%escalation per year $2,688,178 Tam,»s Expand/Renovate Permit Center City ofTigavd2U-YearFacility Plan 5-Master Plan LRS Architects 71 EXPAND PU IICE 1~AOH11-Y Site Improvements 166,911 sf $100 $333,822 Renovation 12,437 sf $25.00 $310,925 New Construction 21,990 sf $250.00 $5,497,500 Subtotal Direct Construction Cost $6,142,247 1 ndi rect Cost* 60%of Construction Cost $1,351,294 Total Construction Cost $7,493,541 Site Acquisition 0 $0.00 $0 Soft Costs— 22%of Construction Cost $1,648,579 Total Project Cost-2010 $9,142,120 Total Project Cost-2030 4%escalation per year $21,666,081 Table 5.G. Expand Police Facility NEW CITY FIM PERMIT CENIFER Site Improvements 343,959 sf $1.50 $515,939 New Construction 40,000 sf $225.00 $9,000,000 Demolish Existing Structures 37,450 sf $6.50 $243,425 Subtotal Direct Construction Cost $9,759,364 Indirect Cost* 60%of Construction Cost $5,855,618 Total Construction Cost $15,614,982 Site Acquisition 0 $0.00 $0 Soft Costs— 22%of Construction Cost 1 $3,435,296 Total Project Cost-2010 1 $19,050,278 Total Project Cost-2030 4%escalation per year 1 $38,592,368 Table 5.H. New City Hall/Permit Center NEW COMMUNFTY CENIFER Site Improvements 65,000 sf $5.00 $325,000 New Construction 15,864 sf $225.00 $3,569,400 Demolish Senior/Community 9,000 sf $15.00 $135,000 Center Subtotal Direct Construction Cost $4,029,400 Indirect Cost* 60%of Construction Cost $2,417,640 Total Construction Cost $6,447,040 Site Acquisition 0 $0D0 $0 Soft Costs— 22%of Construction Cost $1,278,746 Total Project Cost-2010 $7,091,726 Total Project Cost-2030 4%escalation per year $14,365,523 Table 5.1. New Community Center 72 EXPAND 11 Site Improvements 343,959 sf $025 $86,000 New Construction 15,000 sf $225.00 $3,375,000 Subtotal Direct Construction Cost $3,461,000 Indirect Cost* 60%of Construction Cost $2,076,600 Total Construction Cost $5,537,600 Site Acquisition 0 $0.00 $0 Soft Costs** 22%of Construction Cost $742,500 Tota I Project Cost-2010 $6,280,100 Total Project Cost-2030 4%escalation per year $13,760472 Table 51 Expand Library *Indirect Cost includes cost incurred uythe contractor that are not directly related»uconstrucmonincluding profit,overhead,escalation mzo1o'conungencyanuspecial requirements °°softCosts include cost incurred uythe project at the expense orthe Owner including architectural and engincenngfees'inspecuonsanu»csung,due diligence,pe,mioing'fumuure'nxturesanurquipmentanumoc, related costs. City ofTigard 2U-YearFacility Plan 5-Master Plan LRS Architects 73 CAIIIITN BUDGE-OLP_I' IINE 2008 $258,782 $258,782 2009 $60,487 $2,962,080 $3,022,567 2010 $184,587 $1,418,744 $1,138,227 $2,741,558 $10,347,520 New Public Works 2011 $26,245 $3,234,347 $3,260,592 $9,527,822 Police relocate to Water 2012 $30,071 $327,483 $357,554 $2,737,263 Renovate City Hall 2013 $139,059 $139,059 2014 $37,056 $37,056 2015 $405,329 $405,329 2016 $97,348 $97,348 2017 $160,802 $160,802 2018 $329,210 $329,210 2019 $141,618 $141,618 2020 $361,717 $361,717 2021 $250,398 $250,398 2022 $38,905 $163,741 $202,646 2023 $581,519 $163,741 $745,260! $1,488,555 Expand Permit Center 2024 $97,134 $1,169,475 $1,266,609 2025 $1,458,397 $1,169,475 $2,627,872 $10,631,595 Expand Police 2026 $102,287 $102,287 2027 $218,112 $230,663 $448,775 2028 $349,720 $1,717,648 $2,067,368 $2,096,938 Expand library 2029 $2,357,021 $2,357,021 $15,614,982 New City Hall/ Permit Center 2030 $639,373 $639,373 $5,812,480 New Community Center Table 5.K. Capital Budget Outline The above outline is compiled from anticipated maintenance costs,site acquisition costs and soft project costs.A detailed maintenance schedule and associated costs were provided by the City of Tigard and are attached in the appendix. City of Tigard 20-Year Facility Plan 5-Master Plan LRSArchitects 75