Resolution No. 08-47 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
SOLUTION NO. 08-47
A RESOLUTION AMENDING THE PROCESS TO FORM ANIS APPOINT MEMBERS OF LINTEL
DURATION TO CITIZEN ADVISORY COMMITTEES (CAC)'.
WHEREAS,City Council's goals for 20108 include, "Promote and honor good citizenship in Tigard";and
WHEREAS, Resolution 95-60 pertains to the appointment of board and committee members on the Planning
Commission,Budget Committee,and Library Board;and
WHEREAS, the current process to appoint CAC's, regardless of their duration, involves a long period of
advertising/solicitation, candidate selection, Council interviews, official appointment; and dissolution as
described in Resolution 95-60 for regular boards and comrrrittees;and
WHERE S, the Committee for Citizen Involvement voted unanimously on June 18, 2008 to support
amendment of the Citizen Advisory Committee formation and appointment process;and
WHEREAS, City Council informally agreed to change the process to form and appoint limited duration Citizen
Advisory Committees at their July 15,2008 workshopmeeting.
NOW,THEREFORE,BE IT RESOLVER by the Tigard City Council tlsat:
SECTION 1 The following procedure is hereby adopted to form and appoint limited duration Citizen
Advisory Committees-
1.
ommitteees-1. Staff advises Council that the formation of an ad-hoc CAC is needed via a Council
meeting consent agenda. Notice to Council includes a purpose and charge statement
with a sunset clause, stakeholder groups to be represented, and meeting protocols;
and
2. If approved by Council, staff then solicits and chooses qualified CAC members and
submits names for Council approval, also through the consent agenda process.
SECTION 2: This process shall be reviewed:in one year.
SECTION 3. This resolution is effective irnrnediately upon passage.
RESOLUTION NO. 08 - 7
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PASSER: Tis '' day o - 2008.
Mayor' City of Tigard
ATTEST:
City Recorder-City of T" d
RE SOLUTION NO.08 -
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CITY 4F TI D, OREGON
RESOLUTION NO. 95-19.:._ EXHIBIT"A
A RESOLUTION ESTABLISHING A PROCEDURE FOR RECRUITMENT AND APPOI
TO BOARDS AND COMMITTEES
i
WHEREAS, the City of Tigard want: to appoint interested citizens to
serve on various Boards and Committees; and,
3
WHEREAS,
Section 20 of the Tigard Charter gives the Mayor the authority
to appoint fellow Council members to internal committees which have
been formed by Council rule; and
WHEREAS, there are no rules in the Charter governing committees which
are created by an ordinance or resolution of Council, where prospective
appointees are from the community; and
WHEREAS, a written procedure for recruitment and interviewing
individuals for Board and Committee appointments would provide
consistency and minimize delays in filling vacancies.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
Section 1 : Tigard City Council hereby adopts the following procedure
for recruitment, interviewing and appointments to the
Budget Committee, the Library Board, and the Planning
Commission.
1. Three months prior to the expiration of any term(s) on
the Library Board, Planning Commission or Budget
Committee, a recruitment notice shall appear in the
Cityscape. In addition, any incumbent(s) eligible for
reappointment shall be contacted to determine their
interest in reappointment.
2. Individuals interested in being considered for
appointment to the Budget Committee, Planning
Commission, or ;Library Berard shall submit a completed
"Citizen's Interest Application" by the deadline
submitted in the Cityscape
3. The Mayor and. Councilor ;serving on theMayor's
!; Appointments Advisory Committee shall be contacted and -
a time shall be scheduled to interview interested
individuals two (2) months prier to the expiration of
any term(s) .
SOLUTION No. q5-'4g0
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4.. The staff liaison for the Board or COMmittee shall
review the applications submitted And make
recommendations to the mayor's Appointments Advisory
Committeeion those individuals to interview.
5. The Mayor and. Councilor on the
Mayor's Appointment
Advisory Committee shall review the applications and,
consideri-ag the recommendations of the staff liaison,
select those individuals to be interviewed. ; Any
incumbent(s) eligible for reappointment shall also be
interviewed.
6. TheMayor's Appointment Advisory Committee shall make a
recommendation to the full Ciz� Council no more than:
thirty (3'0days prior to the expiration of any
term(s) .
7. Individuals not selected for an interview or
individuals interviewed but not a
notified in writing. appointed shall be
8. Individuals appointed or reappointed shall be notified
in writing at least twenty (20) days prior to the
expiration of the term .to which they are appointed.
9. The staff liaison shall contact the newly appointed
Board or Commission member at least two (2) weeks prier
to the beginning of the term to schedule an
orientation. Reappointed members shall also be
contacted and provided an opportunity to discuss issues
of concern or interest with the staff liaison.
Section 2: Appointments of Council members to internal committees
formed by Council rule shall be made
/ by the mayor'.
PASSED: This
day of 1995.
-- City of Tigard
ATTEST:
v
City Recorder - City of Tigard
RESOLUTION NO. 95--
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