Resolution No. 07-69 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 07- (OCi
A RESOLUTION ADOPTING BYLAWS FOR THE COMMITTEE FOR CITIZEN
INVOLVEMENT
WHEREAS, citizen involvement and two-way communication with its citizens is a City
Comprehensive Plan priority and a current Council Goal; and
WHEREAS, State law requires the City to maintain a citizen involvement program that ensures the
opportunity for citizens to be actively involved in the land use process;and
WHEREAS, the Committee for Citizen Involvement (CCI) is the City's primary public involvement
body for both land use and non-land use public involvement and communication issues;and
WHEREAS, the present membership of the CCI is defined in Resolutions Nos. 05-04 and 07-61 and
consists of former Citizen Involvement Team Facilitators; five at-large members, including one youth
menber; representatives of official neighborhood organizations, and voluntary representatives of each
active board and committee; and
WHEREAS, up to now the CCI has been operating without formal bylaws; and
WHEREAS, the existing Committee has developed proposed bylaws for Council consideration; and
WHEREAS, these proposed bylaws, in large part, are based on Ordinance Nos. 05-04 and 07-61 and
established practice relative to other City standing boards and committees.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: Bylaws governing the Committee for Citizen Involvement as specified in Exhibit A
hereby are adopted.
SECTION 2: This resolution is effective immediately upon passage.
PASSED: This_ day of 02-Urn WA2 07.
"-
Mayor City of Tigard
ST:
City Recorder- City of Tigard
RESOLUTION NO. 07- Cf
Page 1
Exhibit A
BYLAWS OF THE COMMITTEE FOR CITIZEN INVOLVEMENT
SECTION 1. CHARGE AND DUTIES
(a) The Committee for Citizen Involvement has the powers conferred by the City
Community Development Code, Resolutions 05-04 and 07-61, and the
resolution approving these bylaws, and such other powers as granted by the
Tigard City Council, but shall have no other powers. These bylaws are
adopted by resolution of the Tigard City Council, are binding on the
Committee, and may be amended only by the City Council.
(b) It shall be the function of the Committee to act as an advisory body to the
City Council as appropriate.
(c) The Committee is charged with advising Council on matters pertaining to
citizen involvement and communications. Recommendations pertaining to
citizen involvement and communications will be made to Council as
appropriate for consideration, deliberation, and action.
(d) The Committee shall perform other duties as assigned by the City Council.
(e) The Committee may form subcommittees to investigate areas relevant to its
charge or duties pursuant to this section.
SECTION 2. COMPOSITION
(a) The Committee shall consist of
• Former Citizen Involvement Team Facilitators;
• At-large members, four (4) members appointed by the City Council who
represent a cross section of interests in and reflect the diversity of the community
at-large;
• One (1) youth (high school-age) representative appointed by the City Council
who is a resident of Tigard;
• Representatives of official Neighborhood Organizations; and
• Representatives of official standing boards and committees who serve in a
voluntary, as opposed to a mandatory, liaison capacity.
CCI Bylaws
Page 1
SECTION 3. APPOINTMENTS
(a) Council shall fill at-large vacancies with individuals necessary to meet the
compositional requirements of the above.
(b) Appointments of at-large and youth members shall be made by the City
Council,with recommendations from the Mayor.
SECTION 4. TERM OF OFFICE
(a) The term of office of all future, appointed members shall be one (1) year, or
until their successors are qualified and appointed.
(b) All terms shall begin January 1St and end December 31st.
(c) Any at-large vacancy in the Committee shall be filled by appointment by the
Council upon recommendation by the Mayor for the unexpired portion of the
term. The unexpired portion of a term does not count towards the six (6) year
limit in Section 4(d).
(d) Members may be reappointed for up to six (6) consecutive one (1) year terms.
An initial one (1) year term under Section 3(a) does not count towards the six
(6) year limit.
(e) Members of the Committee shall receive no compensation for their services.
SECTION 5. ORGANIZATION OF THE COMMITTEE
(a) At its first meeting of the year, and thereafter annually, the Committee shall
elect a Chair and Vice Chair from its members who shall hold office at the
pleasure of the Committee.
(b) If the Chair or Vice Chair should resign, the Committee shall, at it next
meeting, conduct an election and provide a replacement.
(c) The Committee shall meet at least quarterly during a calendar year at a time
and place that is specified at least 5 days in advance.
(d) All meetings shall be conducted in conformance with Public Meeting Law.
(e) A record of the Committee's proceedings shall be filed with the city recorder.
CCI Bylaws
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SECTION 6. VOTING
(a) General procedures of the Committee, including voting, shall follow Robert's
Rules of Order.
(b) A majority of votes shall determine the official position of the Committee on
a given issue.
(c) Chair and Vice Chair shall vote on all matters before the Committee.
SECTION 7. COMMITTEE MEMBER RESPONSIBILITIES
(a) Members of the Committee shall:
(1) Regularly attend Committee meetings and contribute constructively to
discussions;
(2) Consider and discuss issues from a citywide perspective, as well as that
of particular stakeholders or interests;
(3) Understand and be able to articulate the Committee's charge,
responsibilities, and adopted, annual work program;
(4) Strive to reach consensus on matters under consideration;
(5) Act with respect and consideration for the viewpoint of others;
(6) Review and provide comment on reports, presentations, and
recommended policies or strategies related to matters before the
Committee; and
(7) Vote on motions in front of the Committee, except where reasonable
abstention is necessary.
(b) In addition, members shall not make representations on behalf of the City of
Tigard without authorization.
(c) Members shall not make representations on behalf of the Committee for
Citizen Involvement whether intentional or not, without the authorization of
the Committee.
CCI Bylaws
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SECTION 8. ATTENDANCE
If any regular member of the Committee is unable to attend a meeting, he or she is
expected to notify the Chair or Vice Chair. If any member is absent from any six (6),
regularly scheduled meetings within one year or three (3) consecutive meetings without
reasonable cause, the issue shall be placed on the upcoming agenda, and upon majority
vote of the Committee, that position shall be declared vacant. The Committee shall
forward its action to the Mayor and Council,who shall fill the vacant position.
SECTION 9. QUORUM
At any meeting of the Committee, a quorum shall be a majority of the current
members of the Committee. No action shall be taken in the absence of a quorum
except that the meeting may continue with discussion on agenda items. For the
purposes of forming a quorum, members who have disqualified or excused themselves
from participation in any matter shall be counted as present.
In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall
notify the Committee members in advance so that a decision may be made whether to
meet and take no action on agenda items, or reschedule to a different time.
SECTION 10. REMOVAL OF MEMBERS
(a) The City Council may remove members of the Committee in accordance with
Section 8 Attendance.
(b) The Council may also remove members at its sole discretion.
(c) The Committee may make a recommendation to Council for the removal of a
member for failure to comply with Section 7 Committee Member
Responsibilities. The Committee shall forward a recommendation for
replacement to the Mayor and Council in a timely manner.
SECTION 11. ANNUAL REPORT OF THE COMMITTEE
(a) Not later than December 1 of each year, the Committee shall prepare and file
an Annual Report to the City Council.
(b) The Annual Report shall include a summary of key activities and proceedings
and any specific suggestions or recommendations which the Committee
believes would assist its mission or the City's overall communications and
public involvement goals as delineated in the Tigard Comprehensive Plan,
Resolutions 05-04 and 07-61, and the resolution approving these by laws.
(c) The Annual Report shall not be submitted unless approved by the Committee.
CCI Bylaws
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