Resolution No. 04-61 CITY OF TIGARD,OREGON
RESOLUTION NO.04-ZPL
A RESOLUTION FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 24
(GAARDE STREET)
WHEREAS,on June 25,2002,the City Council approved Resolution No. 02-42 to form Sanitary Sewer
Reimbursement District No.24 to construct sewers in SW Gaarde Street in accordance with TMC Chapter
13.09;and
WHEREAS, Resolution No. 02-42 included the City Engineer's Report, which contained an estimated
construction cost and total project cost;and
WHEREAS, construction of the sewer improvements have been completed, final costs have been
determined,and the City Engineer's Report has been revised to include the final costs as required by TMC
13.09.105(1);and
WHEREAS,these property owners have been notified of an informational hearing in accordance with TMC
13.09.060 and an informational hearing was conducted in accordance with TMC 13.09.105;and
WHEREAS,the City Council has determined that the proposed revisions to the City Engineer's Report are
appropriate.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION I The revised City Engineer's report titled"Sanitary Sewer Reimbursement District No.
24",attached hereto as Exhibit A,is hereby approved.
SECTION 2 Resolution No.02-42 is hereby amended to add the revised City Engineer's Report.
SECTION 3 The City Recorder shall cause a copy of this resolution to be filed in the office of the
County Recorder and shall mail a copy of this resolution to all affected property owners
at their last known address.
SECTION 4 This resolution is effective upon passage.
PASSED: This L_day of 116 2004.
May -City of Tigard
ATTEST:
i
er-City of Tigard
(may Ci t fQeco.zl pr
RESOLUTION NO.04- 44
Page I
Exhibit A
Final City Engineer's Report
Sanitary Sewer Reimbursement District No.24
(SW Gaarde St.at 118th Av.)
Background
This project was constructed and funded under the City of Tigard Neighborhood
Sewer Extension Program (NSEP). Under this program,the City of Tigard would
install public sewers to each lot within a project area. At the time the property
owner connects to the sewer, the owner would pay a connection fee of
$2,535.00 and reimburse the City for a fair share of the cost of the public sewer.
There is no requirement to connect to the sewer or pay any fee until connection
is made. In addition, property owners are responsible for disconnecting their
existing septic system according to Washington County rules and for any other
modifications necessary to connect to the public sewer.
Proiect Area-Zone of Benefit
An existing sanitary sewer line in SW Gaarde Street was extended east from SW
118th Avenue to serve three lots as shown on Exhibit Map B. A fourth lot at
11765 SW Gaarde Street was originally proposed to be included in the district
but was removed since it is now known that it has been previously provided with
sewer service.
Cost
On August 13, 2002, the Local Contract Review Board rejected bids for the
construction of the sewer improvements because of high bids. Construction of
the sewer improvements was then included in the Gaarde Street Improvement
project. Costs for the construction of the sewer improvements were determined
by totaling the final costs of corresponding payment items plus a proportionate
share of the mobilization cost of the entire project.
The estimated cost of the sanitary sewer construction was $68,270. Eliminating
• one lot from the district permitted construction of the sewer at a much shallower
r depth resulting in a final construction cost of $19,918.65. Engineering and
! inspection fees amount to $2,689.02 (13.5%) as defined in TMC 13.09.040(1).
The total project cost is $22,607.67. This is the amount that should be
reimbursed to the sanitary sewer fund as properties connect to the sewer and
pay their fair share of the total amount. However, the actual amount that each
property owner pays is subject to the City's incentive program for early
connections.
Final Engineer's Report
Sanitary Sewer Reimbursement District No.24 Page I of 4
In addition to sharing the cost of the public sewer line, each property owner, will
be required to pay an additional connection and inspection fee, currently$2,535,
when connection to the public line is made. All owners will be responsible for all
plumbing costs required for work done on private property.
Reimbursement Rate
All properties in this area are zoned R-4.5 but vary in lot size from 0.32 acres to
1.92 acres as can be seen in Exhibit Map B. Therefore, it is recommended that
the total cost of the project be divided among the three properties proportional to
the square footage of each property.
Other reimbursement methods include dividing the cost equally among the
owners or by the length of frontage of each property. These methods are not
recommended because there is no correlation between these methods and the
cost of providing service to each lot or the benefit to each lot.
Resolution 01-46 limits this fee to $6,000 to the extent that is does not exceed
$15,000 per owner for connections completed within three years of final approval
of the City Engineer's Report. Resolution 03-55 further provides that payment of
the portion of the fee in excess of $15,000 may be deferred until the lot is
partitioned or otherwise developed.
The septic system at 11740 SW Gaarde Street failed and created a health
hazard before the beginning of construction. The owner was allowed to connect
to the sewer upon completion of construction with payment of the estimated
reimbursement fee of $7,493 as a deposit. The estimated reimbursement fee
was determined from the contractor's bid prices and was paid before
construction began. The final reimbursement fee is $7,930.66 leaving payment
of$437.66 due. The increased cost is due to additional utility work encountered
during construction and the inclusion of a proportionate share of the mobilization
cost. However,the owner may request deferred payment of$1,930.66 that must
be repaid upon development of the lot as provided by Resolution 03-55. If the
owner requests deferred payment, $1,493 ($1,930.66 minus $437.66) will be
returned to the owner.
Each property owner's estimated fair share of the public sewer line is
$0.2022 per square foot of the lot served. Each owner's fair share would be
i limited to $6,000 to the extent that it does not exceed $15,000, for
i connections completed within three years of City Council approval of the
final City Engineer's Report following construction in accordance with
Resolution 01-46 (attached). Payment of the portion of the fee in excess of
$15,000 may be deferred until the lot is partitioned or otherwise developed
in accordance with Resolution 03-55(attached).
Final Engineer's Report
Sanitary Sewer Reimbursement District No.24 Page 2 of 4
Annual Fee Adjustment
TMC 13.09.115 states that an annual percentage rate shall be applied to each
property owner's fair share of the sewer line costs on the anniversary date of the
reimbursement agreement. The Finance Director has set the annual interest
rate at 6.05%as stated in City of Tigard Resolution No.98-22.
Recommendation
It is recommended that the reimbursement district formed by Resolution No. 02-
42 be finalized with an annual fee increase as indicated above and that the
reimbursement district continue for fifteen years as provided in the Tigard
Municipal Code (TMC) 13.09.110(5). Fifteen years after the formation of the
reimbursement district, properties connecting to the sewer would no longer be
required to pay the reimbursement fee.
Submitted July 27, 2004
Agu n P.Duenas, P.E.
City Engineer
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Final Engineer's Report
Sanitary Sewer Reimbursement District No.24 Page 3 of 4
GAARDE ST AT 118TH AVE
Reimbursement District No. 24
Final Cost to Property Owners
Summary
July 14,2004
Final Construction Cost $19,918.65
13.5%contingency(Admin&Eng) $2,689.02
Total project costs $22,607.67
Total area to be served(S,F.) 111,814.780
Total cost per S.F.to property owner $0.20218855
GAARDE ST AT 118TH AVE
Reimbursement District No.24
Flnzr Cost to Pi,.e,y Owners
July 14 2004
INAL ST
OWNER SITE ADDRESS TAX LOT ID AREA(S.F.) To PAID BY
PROPERTY OWNER PAID BY CnY
1 TERRY THOMAS R 11748 SW GAARDE ST 2S1 I ORAD16M 13,960.39 $2,622.63 OWNER
$2,822.63
.1 OISEN JOHN b MARY JO 11740 SW GAARDE ST 2Si lORMIS00 83,737,00 00'00
3 BUSEY JEFF 11720SWGAAROEST 2SIlOaA01400 14,117.39 $2.854. 7 $7,930.68 59.0$0.00
$2,854.37 $0.00
TOW% 111814.78 $22,607.67 $13,607.67 $9,000.00
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Final Engineer's Report
Sanitary Sewer Reimbursement District No.24 Page 4 of 4
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