Resolution No. 00-68 CITY OF TIGARD,OREGON
RESOLUTION NO.00-L q
A RESOLUTION REVISING POLICY NO. 8.0, OVERTIME, AND 9.0, HOLIDAYS, OF THE
MANAGEMENT, SUPERVISORY & CONFIDENTIAL GROUP EMPLOYEE PERSONNEL
POLICIES
WHEREAS,it has been determined that revisions are needed to clarify the administr ion of Policy No.8.0,
Overtime, and 9.0,Holidays,of the Management,Supervisory&Confidential Employee Group Personnel
Policies,which were originally adopted by the City Council in November of 1998
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: the revisions for Policy No.8.0,Overtime,and Policy No.9.0,Holidays,of the Management,
Supervisory & Confidential Group Employee Personnel Policies as reflected in the
attached Exhibit A are adopted
PASSED: This iG day of2Ccm6,,2000.
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ATTEST:
City Recorder-City of Tigard
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is\citywide4ewlutdot
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RESOLUTION NO.00--t��
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PERSONNEL POLICIES-Management
No. 8.0
Adopted 11/24198 EXHIBIT A
Revised 12/19/00
OVERTIME:
It is the policy of the City to reduce to a minimum the necessity for overtime.Overtime
work shall be discouraged, and department directors and supervisor shall make every
effort to assign to each employee duties and responsibilities which can be
accomplished within the employee's established wa-k schedule.However,there may be
times when City employees may be expected or are required to work beyond their
normal 40 heur work week schedule in order to provide the services and support
necessary to conduct and supervise the work programs which have been assigned to
them. It shall be the responsibility of the department director to assign and/or allow
overtime with due consideration for budgetary accountability.Flexible scheduling in lieu
of overtime shall be encouraged whenever feasible.All overtime to be worked requires
the advance authorization of the employee'supervisor.
For the purposes of calculating overtime for Management/Professional Group
employees,
e-- est+t+ve-
All ether paid
leave shall#mA be treated as hours worked except ft the event such leaves are
interrupted and the employee is called back to work due to an emergency outside the
control of the City(i.e.weather, act of God,earthquake,flood,etc.). Paid r. peRsateFy
time eff and all etheF Paid time 94, shall be SGURted as hews ilve-Fked for the-pufpeses.
Overtime for FLSA M-1 Employees
The M-1 category includes department directors. M-1 employees will be allowed to take
time off as their workload permits,
excess-ef
- - ^_- in this cefoJn,y may also be allowed to utilize
flexible scheduling.
Overtime for FLSA M-2 Employees
The M-2 category covers senior management positions including division managers,
some supervisors,professional employees and other senior management
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classifications. M-2 employees who work in excess of theo(ooffRaPAfeek payroll
period will be allowed to utilize flexible scheduling to take time off as their workload
permits and at the discretion of the department director.If the department director
approves M-2 Time(hour for hour)instead of flexible scheduling,detemi es thatdepeftment
employee may not accumulate in excess of 40 hours.
without the appfGv,-A of the d8PaFtFRGRt-eiWeetef--and Gity . M-2 time will not be
cashed out at any time. All M-2 Time accrued must be documented on City
timesheets.
Overtime for FLSA M-3 Emolovees
M-3 employees are Management/Professional Group non-exempt employees pursuant
to the Fair Labor Standards Act and other exempt positions as determined by the City.
These positions will be provided time and one-half compensation in cash or accrued
compensatory time for all hours worked over 40 hours in a workweek.The maximum
accumulation or cap of compensatory time shall be 40 hours. Employees should use
accumulated compensatory time before vacation or other accrued leave(at time and
one-half)as soon as practical.At the discretion of the department director,overtime
may be paid in lieu of compensatory time if budgeted funds are available.
The classification of Police Sergeant is the only exception to calculating overtime over
forty(40)hours in a workweek. For this classification,overtime shall be calculated on a
daily basis.Employees assigned a 5-8 schedule shall be compensated at the rate of
time and one half for all work in excess of eight(8)hours on any work day and ail work
performed on the 6th and 7th day of an employee's workweek. Employees assigned a
4-10 schedule shall be compensated at the rate of time and one half for all work in
excess often (10) hours in any workday and all work performed on the 5th,6th and 71th
day of the employee's workweek.
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PERSONNEL POLICIES-Management
No. 9.0
Adopted 11/24/98
Revised 12/19/00
HOLIDAYS:
The City observes the following paid holidays:
New Year's Day January 1
The Birth date of Martin Luther King,Jr. Third Monday in January
President's Day Third Monday in February
Memorial Day Last Monday in May
Independence Day July 4
Labor Day First Monday in September
Veteran's Day November 11
Thanksgiving Day Fourth Thursday in November
The Friday After Thanksgiving Day Friday after Thanksgiving
Christmas Day December 25
To receive holiday pay,employees must work the last scheduled work day before and the
first scheduled work day after the holiday, or be on authorized leave with pay for both of
these days.
Whenever a holiday falls on Sunday, the succeeding Monday shall be observed as the
holiday;whenever a holiday falls on Saturday,the preceding Friday shall be observed as
the holiday.
Holiday pay for full-time, regular employees is eight(8) hours. Holiday pay for part-time
employees shall be pro-rated according to their regular work schedule. Temporary
employees are not eligible for holiday pay. Holidays which occur when an employee is
absent from work on approved vacation or sick leave will be paid as holiday pay and no
deduction shall be made from their accumulated vacation or sick leave time.
Non-exempt(M3) employees who are required to work on a holiday will be compensated
for all hours worked on the holiday at 1-1/2 times their straight-time rate in addition to
holidav pay. This premium pay shall be due for working on either the actual holiday or the
observed holiday, but not both.
All other exempt employees required to work on a holiday may take an"alternate"day off
;� within 60 days following the holiday. Part-time employees who are required to work on a
i holiday can choose to either receive prorated holiday pay for the day or a prorated
"alternate" holiday to be taken within 60 days following the holiday. "Alternate" holiday
time will not be carried over the 60 day limit.
In lieu of holidays off, Pclice Sergeants shall be credited with eight(8) hours of holiday
compensatory time or cash, at the option of the employee, for each month worked. If the
Sergeant elects to receive compensatory time, such time off shall be credited to his/her
vacation/holiday account..
Within 30 days of the dates specified herein,the Sergeants will be required to advise the
City what portion of their holiday time is to be converted to their vacation/holiday cccount
and/or paid monthly or on the dates specified below. If a Sergeant elects to have a
portion of their holiday hours paid, such payment shall be made on December 1 and/or
June 4 cF each Year and shall not exceed 48 hours on either date. Human Resources will
provide the Sergeants with a selection form and each employee will be required to make
a selection and return the form within the time period described in this section.Sergeants
shall not be allowed to accumulate vacation/holiday in excess of 280 hours, or
double their vacation accrual,whichever is greater.
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