Resolution No. 88-60 C1 I y of I IGARD, OREGON
RESOLUTION P10.
Rp,,OLUTJON OF [fit.. 11GAR[l Ctly COUNCIL R01JfYING A 110tICA Dispnicli SERVIGL,S
CONIRA(,'I- BE(WCfrN )1iF- CITY Of: 1 LGORD ANO CITY O'- ',_;HERWG0D-
_--------- ......
WHEREAS, The Tigard Police D,�par,tjiwnt hascocOiv'Ki -A .qUat fromiho City Of
__,...:s,.
- ;d:L 14 i 1!tlling services tO the.. r w Police
—7, .o"-
Department; and
that i la t
4)dr-i-1lic! �'krld the City Council believe
'
WHE R10:, the Tigard Police Department U&d
providing this service is a key in improving the quality anq rlt'tyl of
inter'-agency cooperation in the county arid the r Ltj ifin and
tj� ]V
benefit both cities.
NOW, 1HEREfORE BE IT RESOLVED by the Tigard City COuncil that:
Section i fjr,u v id Q pol ico d i S P,Atch in,3
T1,_ p�3 I i!-
Dopar-tworit
.o.r,-4 is 0 the City of G,hc r wo od a S d o t a i led in the
iq a r'd/S il,2 r--o Od police Oispatch Services ngrcumwrlt which is
attar and r-erer,encej �6
the
S�actie" 9, fhc_� Mayor' and City Rcorij, A,,.� hcwe�by author-i,,(:d to sign
Police OispaL,1, AJ'""`l""'L `Ln behalf of
Rir' directed' t a file
the City of Tigard .Arid ihc� c-c0" t?r' 's fkl&tV'L
a copy of said aqrvoll)erlt with the city of Sherwood.
PASSI`D This day of
Mayor City of 'Tigard
AILEST
:
J��pe c
Deputy City7 Rj�; der —`City of Tigard
APF,R0 O.AS TO FORM:
�zj ;y��
L-001 Recorder
Date
cs/0063C
RESOLUTION NO.
Page 1
TIGARD/SHERWOOD POLICE DISPATCH AGREEMENT
This A,REEMENr is made ei�,d entered into on the later date by -}rich it is
approved by the governiriy bodies for.
the respective panics, by and between
the City Of Tigard, herein after referred to as Tiyar'd, and the City of
Sherwood, her-ei.n after r'efer'red to as Sherwood, pursuant to Che pr"o,risions of
the :rnturG
- overnmental Cooptr'ation Act, ORS .90.003 Lhr'ouyh 190.2°:O. (i.ach of
the parties is a municipal corporation of the State of Orey0r, .
WHLREAS, fiyard rporates a police
Depar'tment., and dispatch center' as part of Eivard poli,
WHEREAS, The tigard Police Dispatch Center enables Tigard to receive and to
transmit information by means of radio Or Lelephone to police agencies ocher.
than Tigard, and
WHEREAS, Sherwood desires to avail itself' of said service and Tigard is
willing to prcvi.de such service pursuant to the provis.ior,s hereinaft-er
contained,
NOW Tkit RE[(IN[*, iri consideration of the mut:u,.lromise.,
contained, it is mutually agreed as follows; P and covenants herein
1.0 DUTIES Or TTI-Apn pC TT DCr
.._
1.1 To provide a di.spat:h ant- r together with all
and suoery i s , f the ncc,es s•sr'y labor
3 r, s_ rviceni pcicir nerwood Police S,?r-vices upon
requests for s,.ich sc_rv:ice in the corpor:xte limits of -.har-wood, and to
operate and mai.ntairr sr.rch radios; on the fr'eque.ncie`s assigned to
Eir ar
3 d Police and otherequipment and supplies as may be necessary LO
provide. dispatch service.
1.2 To dispatch accurate and complet, inci.den'( infor'oration as received by
the dispatch center from both emergency and non.._emerggncY requests
for police service.
1.3 To alert and/or' dispatch additional assistance units from Sherwood or
adiacent departments as requested cr• requir,d.
1.4 To keep track of the status of Sherwood in-service units and monitor'
their welfare at the scene Of potentially dangerous situations,
1.5 To provide Sherwood Police Officer's with dir•ec.t. and immediate asses;;
to inf'orrnation frim local, state and nat_iora7 law enforcemorit
computer data systems to obtain or determine:
1.5.1 Wanted status on subjects and/or vehicles.
1.5.2 Vehicle registration information.
1.5.3 Driver's license information.
1.5.4 Computerized criminal history information.
1.6 To verify by telephone or radio anywhere in, the United States the
accuracy of information concerning arrest warrants, and stolen
vehicles and property, and to enter sufficient information into ZEDS
indicating that an arrest has been made, or, that vehicles or Other
property has been seized.
1.7 to provide a 24 hour- contirwous ti.n!e recording of the radio arm
telephone coronaunications in the dispatch center and to assure that
recording tapes are stored and maintained fur a minimum of 180 days.
1.8 To act as intermediary between SYrerwood l.aw enforcement officers,
other law enforcemer;t agencies, arrd other enacr�3ency services
providers as required.
1.9 10 make telephone calls for- Sherwood Pull.ce personnel as required to
aid at the sc_ne of law enforcement activities.
1.?Cr The personnel providing the dispatch services nd E:r this n3ra .meat
shall at all times and 'or' 411 purp3ses he arrd remain employes of
the City of "Tigard. Tigard agrees to indemriify, hold harmless arid
defend Sherwood from any assertion of or, a determination of liability
resulting n
from any chia in _uCi a•� _ 1pt,_,yee' work assigrunent,
including, but nut limited to, a r•eduet:cin in hour's worked or
termination.
2.0 DUTIES OF SHERWOOD AS IT RELATES TO LPW ENFORCEMENT DISPATCH
2.1 To advise and provide "Tigard police Dispatch center of the corporate
boundaries of Sherwood and to keep Tigard Police Dispatch Center
advised at all times oi' ary changes in o..,c� u.,�.•.'='-a=
2.2 ^-.^..:^^ -r:.�-••'^r .-�, a,an,a+r-tr center with written operating
prdc
procedures for'M.the appropriate handling of all i.aw enfur•cemorat
related calls occurring within the corporate boundaries of Sherwood.
2.3 To keep Tigard Police Dispatch center advised at all times as to the
'. area of responsibility arid status of Sherwood law enforcement
personnel for police matter's
2.4 To provide and maintain at its own expense adequate radio receiving
equipment to permit the reception of calls from the Tigard Police
Dispatch Ccriter Lo Sherwood Polic- units and personnel.
2.5 To provide and maintain at its own expense adequate telephorrt:.
equipment: within its control for the handling of non-emergency
telephone requests for police assistance directed to Sherwood on a
seven digit teiephone number.
2.6 fo provide an ',idit:SLr'.al phone line into the Tigard Police Dispatch
Center if' determined necessary by mutual agreement.
2.7 Sherwood shall assume liability for the direct payment of salaries,
wages or other consideratiur. or obi.i.gation f'i`r Sherwood employees
only, «nd shall not be responsible for any salaries, wages or any
other compensation or obligation due to injury or sickness of any
Tigard employee.
2.6 Sherwood shall furnish and supply all necessary labor, supervision,
equipment, arid supplies necessary to maintain and carry out the
duties of Sherwood as herein described.
f
i
3.0 DISPUTES
3.1 An advisory ronu}tri
utee will be established with representation from
Tigard Police, Sherwood Poiice, and - gar'd Police Cispa-,h Center.
gating
'this committee will be responsible for advising the Chiefs Of Po ice
of Tigard and Sherwoomutually d in est-blishing acceptable op'
procedures for' the Dispatch Cooper as it relates to dispatching for
Sherwood.
3.2 Disputes or conflicts regarding the dispatch 5u mor c sert"vtiaesc man�agerr.
�;an, !ier! at the shift super'visur/' PP g. r-
level, �- hie.f$ of Police of SYterwovu
level, shall be resolved by the C
Tigard.
e.n PAYMENT
4.1 Tigard will charge, and Sher-wOod will. pay $477._00 per month for, police
dispatch services based upon the number Of calls for service and
operating costs cf the -1igard Police Dispatch center. Operating
costs of the -Tigard Pulite Dispatch center are $5"9 PO r call, and
r service to Sherwood are 300" calls per month.
the number of calls per
all i,e made at the begintring of and on
All naYtnents sha monthly basis
by Sherwood to ligara amu.-- rt.:, term of this contract
5.0 HOLD HARMLESS
5.1 Tigard and Sherwood mutually covenant and agree that neither, party
W
insure tkre actions of the other, but rather each party will
' made b a
assume its own r•esponsibilitY in connection
wIf}tthe actsltor omissions
third Par'tY against Tigard and/or Shorwood
of the agents, entPlOYees' volunteer, am other officers of
ar•e the cause of any claim, action, damage'hold s harml or expenseandwill
against Tigard, Sherwood will indemnify,
assume full r-espunsibilitY_ffur
theefagents,f employees,said ov lunteer�s If
the acts or, omissions loss
officers of Tigard are the cause of any cl�an,wa�11Oindemnify hold
or expense brought against Sherwood, Tigard
harmless and will assume full responsibility for the defense of said
claim or action.
0.0 EFFECTIVE DATE ASID RIGHT TO TERMINATE
6.1 The parties' perfor89
mance under' this contract shall begin on
July 1, 1988 and run through June 30, 19 .
Unless notice of termina'cioil or nor. renewal is given
6.2
, THIS CONTRACT of the fcal yea remain toeffect and will be a in which both
atomaLicallyasrenewed rfor successive
parties have signedof each Year.
one (1) year periods effective On July 1
F
5
6.3 This agreement may be terminated by either party fore any reason upon
ninety (90) days prior written notice. Should either party desire to
not renew this agreement, ninety (90) days prior- writt.en notice: to
that effect shall be provided to the other party.
7.0 WHOLE AGREEMENT
7,1 THIS CUNTRFlCT contains the entire agreement. between parties and
r' otYier a'reemants, written or oral, expr•essud
supersedes any and s< y
_,._� the subiact "latter, hereof.
or, li„p�1 e.c,.. p....
7.2 THIS CONTRACT is sub;ect to all applicable public contracting laws,
municipal fxnance anti cunst:itutional and charter debt limitations of
the part?.es and of cities 9e-le
rally, and is subject to funds being
appropriated therefore.
IN WITNESS WHEREOF, the parties have used this agreement to be executed by
the duly authorized ufficars o the dates hereinafter written.
CITY OF -VIGARD CITY OF SHERWOOD
Yayor
Mayor
BJ Date;
Date: ------._.. ---
—
r.�t
.
BY �- ---
City Recorder J ._.. City Recorder
Date: _St7illt r� l 1GK -- Date: __ ---- _ --
Approved as to form: Approved as to form:
Attorney
City Attorney
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A-I TACHMLNT A
FORMULA USED I-OR DISPA"FCH COSTS
TIGARD
Total Calls for Service: 1,375/mo.
Total Dispatch/Teletype/Clerical Hou;-s: x* 115 hr's Mo.
Amount of time spent per caii by lisp.
5 minutes total for all services -- average only.
Based upon department statistics and survey.
SHERWOOD
Total Calls for Service 300/mo.
Total Dispatch/Teletype/Clerical Hours: 25 hrs./mo.
(300 calls 21.8% of 1,375 total Tigard calls per month)
ui ii5 Lotal -iga,-d ., _ = 2E neuro _nth)
ANNUAL.. OPERATING COSTS RADIO/-1LLFPHONF POL.ICL DISPATCH SYSTEM
FOR T14E CITY OF SHERWOOD
1. Police Clerk Dispatcher
25 hrs. (r3 $15.10/hr. =: $377.50/mo, x 12 = $4,530
2. Support Services Manager and Liaison (10%)
2.5 hrs. @ $22.15/hr. = $55.37/mo. x 12 665
3. Overtime and Call Back - $1,100/yr.
Total: I hr./mo. A $15.10/hr. = $15.101mo. x 12 -- 181
4. Office Supplies - $10/ma. x 12 - t2o
5. Telephone Service Charges
- Call Forwarding Capability to Business Telephone -
$2.42/mo. x 12 =. 29
- Additional Phone Line (if necessary - $60.28/mo. x 12 = (723)*
3450,41/mc. .._ $5,525/yr.
* To be added only if found to be necessary.
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