Resolution No. 88-59 CITY OF -11GARD, OREGON
RESOLUTION NO. 88- Sri
A RF...SOI_UTION OF THE T:IGARD CITY COUNCIL_ RAI EFYING A POL_ICP. DL!:iPAfCH `.,ERV.ECES
CONTRACT" Eq [WEEN THE: Cl.-I Y OF T.I:GARD AND CI(Y Of KING CITY.
WHEREAS, the Tigard Police Departnuant has received at r•etquest from tho City of
Kin; City to ❑rtiviar> 9-1icc> .3i5n.a.Lch .gnd pollcq
to the King City Police Uepat :merit; ander
WHEREAS, the Tigard Policy Department and the City 1lounciI believe that
providing this service i- a key in improving tho quality arid quanLity of
inter-agency cooperation in the county and the regiun and will mutually
bet iefi.t both cities.
NOW, THE,RE::FORF, BE If RE:SOL..VED by the Tigard City Council. that:
Section 1: The Tigard Potice Department provide polico dispat.-hing and
police emergency response services to the City c.>f King City as
detailed in the Ttyar•d/King City Police Dispatch Services
Agreement which is at:tachsa and reT'er"•erlced as Exhibit. "A".
Section 2: the Mayor and City Rec_or-dter «r'e hereby authorised to sign the
------- Tigard/King City Police Dispatch Serv.icc:s Agreement on behalf
of the City of Tigard arid the Recorder is further directed to
file a COPY Of said .Agreement with the City of King City.
PASE
SD: This 4h
hday of
Mayor - City of Tigard
ATTEST:
C'ty�r - City Of rigard _,
APPROVED AS TO FORM:
xty Recorder
Date
cs/0068C
RESO@.UTION NO. 88
Page 1
AGREEMENT FOR POLICE SERVICES
zh, b, A
TIGARD/KING CITY POLICE DISPATCH AGREEMENT
"This ACRL.IMENT is made and entered into by arid bctweer, the City of Tigard
(Tigard), a municipal curporati.un for the State of Oregon, and the City of
King City (King City), a municipal cor'porc+tion for the State of Oregon.
WHEREAS, King City desires to contract with l-igard for the provision of police
dispatch ser'vic'es and nor the provision of police response services to
emergency calls when King City has no personnel on duty; and
WHEREAS, i igarYJ - ayr___ LC ,�(_. Ing such ....t,.., orf ..h F_ ..
conditions hereinafter set forth; grid
WHEREAS, such contracts are authorized and provided for under ORf: 190.010 et
s-eq.
NOW THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is mutually agreed as follows:
i.0 DUTIES OF TIGARD REGARDING POLICE DISPATCH:
1.1 Tigard shall provide a dispatch center with sufficient- labor .and
supervision to dispNici, io nany City r;yq"o:;t:;
fur service wit'r,in the King City —rpur'&t0 111-1-1<<..
1.2 Tigard shall operate and maintain its radios on the frequencies
assigned to Tigard Police and shall maintain other equipment and
supplies as may be. necessary to provide dispatch sErvicess.
1,3 Tigard shall dispatch accurate and complete incident information to
King City law enforcement personnel as received by the dispatch
center from both emergency and non--emergency requests for police
service.
1.4 -ri.gard shall alertand/or dispatch additional cover units from King
City or <Adjacent departments as requested or required.
1.5 Tigard shall continuously monitor the status of King City in--service
units and monitor their welfare at the scene of potentially dangerous
situations.
1.6 Tigard shall provide King City Police Officers with direct and
immediate access to information from local, state, and national law
enforcement computer data systems to obtain or determine:
1.5.1 Wanted status on subjects and/or vehicles.
1.5.2 Vehicle registration information.
1.5.3 Driver's license information.
1.5.4 Computerized criminal history information.
1.7 Tigard shall verify by telephone or radio, anywhere in the United
States, the accuracy of information concerning arrest warrants and
stolen vehicles and property, and shall enter sufficient information
into Law Enforcement Data System (LEDS) indicating that an arrest has
been made, or that vehicles or other property has been seised.
AGREEMENT FOR POLICE SERVICES -- PAGE 1
1.8 -rigar'd shall provide a 24 hour continuous time recurding of the radio
a
ndt�lupliono communications in the dispatch center and shall assure
t ha recordio'j tapLs , ,� And mazntax :<d for- a minimum or iuC;
days.
1.9 -1igard shall act as communications intermediary among Kiny City law
enforcement officer's, other• law enforcemorit agencies, and other
emergency services provider's as required.
1.10 Tigard shall make telephone calls for King City Police personnel as
rc?gn0.•-ert in aid at the scene of law activities.
1.11 Tigard shall retain control of the rendition of dispatch services,
the: standards of performance, the discipline of dispatch pvr-sonne.l,
and other matters incident to dispatch services.
1.12 All persons employed in t:he performance of dispatch services; and
functions pursuant to this Agr'eemont shall be Tigard umployeos. No
person employed in the por•for'mance of dispatch services shall have
any King City salary, pension, or- other ststus or right under the
provisions of King City employment practices or, policies.
2.0 DUTIES OF KING CITY REGARDING POLICE DISPATCH
2.1 King City shall provide the Tigard police Dispatch Center- with -
descr•iption of the corporate boundaries of King City and shall
immediately advise the ligand Police Dispatch Centerconcerning any
changes in such boundaries.
2.2 King City shall provide l"igard police Dispatch Center with written
operating procedures for the appropriate handlinca of all King City
law enforcement related calls.
2.3 King C;ty shall keep Tigard Police Dispatch Center advised at all
timeas to the area of responsibility and status of Kind City law
enforcement personnel for police matters.
2.4 King City shall provide Find maintain atits own expense adequate
radio receiving equipment, to permit the reception of ca:iis from the
Tigard Police Dispatch Center to King City Police units and personnel.
2.5 King City shall provide and maintain at its own expense adequate
telephone equipment on a seven digit telephone number for the
handling of non—emergency telephone requests for police assistance
directed to King City,
2.5 King City shall provide an additional phony line to the Tigard Police
Dispatch Center if deemed necessary by mutual agrc.-oment of the
parties to this Agreement.
!.7 King City shallVresponsible for arty salaries, wages, or any
other compensation duo to injury or sickness of any Tigard employee.
2.8 King City shall furnish and supply all necessary labor, supervision,
equipment, and supplies necessary to maintain and carry out the
( duties of King City as herein described.
V AGREEMENT FOR POLICE. SERVICES -- PAGE 2
3.0 DUTIES OF TIGARD REGARDING RESPONSE TO EMERGENCY CALLS
3.1 the Tigard Police Department shall respond to emer.Iency calls when
King City Police personnel are not on duty.
3.2 -Rte emergency police services provided by Tigard shall encompass the
duties and enforcement functions of the type coming within the
jurisdiction of, and c"tomarily rendered by, a King City police
officer responding to similar• emergency calls.
3.3 (a) F—opt as otherwise provided in subsection (k.), -ligard shall retain
control over the rendition of the sorvices describeci io i.ni� n.. .
c ac„
the standards of performance, the discipline of officers, and other'
matters incident to the performance of such services and control of
personnel so employed.
3.3 (b) In the event King City law enforcementis dispatched to an emergency
CUL such personnel shall immediately take control of the scone upon
arrival. and ligard police personnel may render- assistance as
requested by King City per•sortnel.
3.4 For the purpose of poeTorming said functions, Tigard shall furnish
and supply all necessary labor, supervision, equipment, •mu munication
F-rilities and supplies necessary to maintain the level of services
W be rendered under this Agreemont.
3.5 Tigard shall make available for Ow performance of the duUct;-
described in this Agreement., a properly supervised officer or
officers, duly certified by the Oregon Stat: B"A on Police
Standards and Training.
3.6 -the Tigard Police chief shall be responsible for assigning sufficient
officers to respond to emergency calls in King City during the time
that King City personnel are noton duty.
3.7 Tigard Police Department personnel responding to emergency calls for
the benefit of King City shall remain ligard employees and shall not
have any King City salary, pensions, or any status or rights under
any provision of King City employment.
3.8 Tigard agrees that at .all times during the terns of this Agreement,
Tigard shall secure, maintain, and keep current a policy or policies
of insurance with public liability, collision, and comprehensive
coverages on all vehicles owned by Tigard and used in connection with
the provision of police services within the corporate limits of King
City. Tigard shall also secure, maintain, and keep current a policy
or policies of insurance covering professional liability for officers
engaged in police services for the City of King City. Insurance
limits shall be equal to limits applicable to coverage for Tigard
police services within the corporate limits of Tigard. Insurance
deductible exclusions shall be equal to those deducLible exclusions
applicable to the provision of police service within the corporate
limits of Tigard. Certificates of such insurance shall be provided
to King City.
6
AGREEMENT FOR POLICE SERVICES – PAGE 3
4.0 DUTIES OF KING CITY REGARDING RESPONSE TO EMERGENCY CALLS
4.1 rhe King City Officer-in-Charge shall Pr•ovido to the Tigard Police_ a
schedule of hours when no King City police personnel are on duty.
4.2 The King City Officer-in-Charge shall provide to the Tigard Police a
list of any mututclly agreed upon special instr•ucti3Ons or- procedures
that ligand Police mood to follow when responding to mergency ral.l.s
in King City.
5,0 MUTUAL BOTILES OF TIGARD AND KING CITY REGARDING RESPONSE TO
EMERGENCY CALLS
5.1 The Police Chief of Tigard and King City Officer•--in--Charge shall.
mutually agree by written mamor•ancum as to what constitutes an
emergency call.
5.2 The police: Chief of l-i.gard and King City Officer. irr-Charge shall
mutually agree by wr•itLen momorandum as to what emorgency calls will
require callirio out a King City Officer for, immediate. follow--up.
6.0 DISPUTES
6.1 An advisory con+mit.tc:e will be established with representation from
King City Police, Tigard police, and Tigard Police Dispatch Centor.
This committee shall be responsible far establishirng mutually
acceptable operating procedures for the Dispatch Center.
6.2 Disputes or conflicts regarding the dispatch of King City police
which cannot be handled at the shift supervisor•/suPPOrt services
manager level, shall be resolved by mutual agreement of the Chief Of
police of Tigard and Officer-in-Charge of King City.
6.3 Disputes Or conflicts regarding responses to emergency calls shall be
resolved by the nsutual agreement of the Chief of Police of Tigard and
Officer-in--Charge of King City.
7.0 PAYMENT
7.1 -Tigard will charge and King City will, pay �34T_50 per month for the
police dispatch services described in 0octi.4sn 1 above. Operational
costs of the Tigard Police �
spa err' , 110-110-59 . d
are ^ recall, an
the number of calls for service to King City are 259 Calls per month.
7.2 Tigard will charge and King City will. pay 11_23 per response for all
Tigard (lice responses to emergency calls when King City personnel
are not on duty as described in sections 3 and 5 above.
7.3 payment for --,'ispatch services shall be made in advance on a monthly
basis, the first payment to be made upon the 2xecuti.on of this
Agrefemeiit and each additi.Oifal paytuetit to be made on the first day of
each calendar month thereafter. Payment for emergency response
service s +all be billed anti paid on a monthly basis for responses
made in the prior month. Tigard shall not disrupt either dispatch or
emergency call service for King City's failure to pay without 14 days
written notice.
AGREEMENT FOR POLICE SERVICES - PAGE 4
8.0 HOLD HARMLESS
8.1 ligar'd hereby covenants and agr"ees to hold and save King City, its
off-icer-s, employees, and agents harmless from all claims whatsoever
that may arise against King City, its officers, employees, or agents
by reason of any act of Tigard, its officer's, employees: or agents in
the performance of the duties required by the terms of this Agreement.
8.2 King City hereby covenants and agrees to hold and save Tigard, its
officer's, employees, and agents harmless from all. claims whatsoever
that may arise against Tigard, its officers, employees, or- agents by
reason of any mact ming �:i iy_ ii o*, .. �.�s,_ „yEle3, or agents in
y
r. ca:p..
the performance of the duties require❑ by the teras of this (agreement.
8.3 Tigard and King City mutually covenant and agree that neither party
will insure the actions of the other, but rather oach, party will
assume its own responsibility in connection with any claims made by a
third party against Ti:3ard and/or King City.
8.4 Tigard and King City agree that nothing contained in this Agreement
is int dad to limit the remedy, if any, of either party against the
other party, including claims under subrogation agreements with the
parry hisurance carrier to recover for' ea a --js to property or
injury to persons caus_v Ny .: T.: rt, ::uc:l iaenc•.e.
9.0 EFFECTIVE DATE AND RIGHT TO TERMINATE
9.1 Tigard and King City agree that this Agreementshall be effective for
a period of one year, commencing at MiDNIGHT on the last day of June
1968 and expiring at MIDNIGHT on the last day of June 1989. In the
event that either- Tigard or King City desires tc renew this contract
upon the expiration thereof, the city so desiring shall notify the
other city at least sixty (60) days prior to expiration of the
Agreement. Within 30 days after receipt of such notice, the parties
shall review the Compensation and any other provisions hereof, and
agree to renew the agreement a, it may be modified. If agreement
cannot- be reached, the contract will terminate as provided above.
9.2 This Agreement may be terminated by either party without cause upon
thirty (30) days prior written notice.
10.0 WHOLE AGREEMENT
10.1 Other than as specifically described herein, this contract contains
the entiro agreement between parties and supersedes any and all other
agreements, written or oral, expressed or implied, pertaining to the
subject matter hereof-.
10.2 This contract is subject to all applicable public contracting laws,
municipal finance, and constitutional and charter debt limitations of
the parties and of cities generally, and in subject to funds being
appropriated therefore.
AGREEMENT FOR POLICE SERVICES — PAGE 5
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by
the duly authorized officer's on the dates hereinafter written.
CITY OF flGoRD CITY OF KING CLTY
By By
Mayor Mayor
By By
City Recorder City Recorder
Date: Date:
Approved as to form: Approved as to form:
City Attorney City Attorney
sb/0068C
AGREEMENT FOR POLICE SERVICES PAGE 6
A-1 FACHMENT A
FORMULA USED FOR DISPATCH COSTS
TIGARD
Total Calls for Service: 1,375/mo.
1 1 5 h., /..,.
Tv i.ai vioNai;Citi-�r.�4yi.,�ii:,icri..gi ;;v �o: '•." �. .._.
tttt Amount of time. spent per call byVdispatcher• is
5 minutes total for, all services -- average only,
Based upon department statistics and survey.
KING CITY
Total Calls for Service 200/mo.
Total Dispatch/Teletype/Clerical Hours: 17 hrs./mo.
(200 calls 7 14.6% of 1,375 total Tigard calls per month)
Ill t-„t_�1. Tiaard hours = 11 hours per month)
ANNUAL OPERATING COSTS RADIO/TELEPHONE POLICES DISPATCH SYSTEM
FOR THF_ CITY OF KING CITY
1. Police Clerk Dispatcher
17 hrs. @ $15.10/hr. = $257.00/mo. x 12 = $3,084
2. Support Services Manager and Liaison (10%)
2 hrs. @ $22 15/hr. $44.00/a;o, x 12 528
3. Overtime and Call Back -- $1,100/yr.
Total: 1 hr./mo. @ $15.10/hr. _- $15.10/mo, x 12 = 181
4. Office Supplies - $'I/mo. x 12 - 84
S. Telephone Service Charges
- Call Forwarding Capability to Business Telephone --
$2.42/mo. x 12 -_ 29
- Additional Phone Line (if necessary - $60.28/mo. x 12 = (723)*
$325.50/mc. - $3,906/yr.
To be added only if found to be necessary.
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AGRFFM=NT FOR POLICE SCRV...CES — PAGE 7
ATTACHMENT 8
FORMULA USED FOR COSTS
TIGARD
Cost per Patrol Division operational hour $29.46 divided by 60 minutes
.491 per minute
Average amount of time spent on calls for service response — x.2.25 ..._._�!+ .
ANNUAL COSTS FOR RE'.SPONSL -h0 CALLS FOR SERVICE: 11\1 KING C7A Y
'TPD operational costs Per minute ($.491) x Average Time Spent on Calls
(22.86 minutes) _ $13.23 per r'esoonse
.F.l nn<nn
AGREEMENT FOR POLICE SERVICES — PAGE 8