Resolution No. 87-87 CITY OF TIGARD, OREGON
RESOLUTION NO. 87—'8
A RESOLUTION OF THE TIGARD CITY COUNCIL RATIFYING A POLICE DISPATCH SERVICES
CONTRACT BETWEEN THE CITY OF TIGARD AND CITY OF KING CITY.
WHEREAS, the Tigard Police Department has received a request from the City of
King City to provide police dispatching and police emergency response service
to the King City Police Department; and
WHEREAS, the Tigard Police Department and the City Council believe that
providing this service is a key in improving the quality and quantity of
inter—agency cooperation in the county and the region and will mutually
benefit both cities.
NOW, THEREFORE, 8E IT RESOLVED by the Tigard City Council that:
Section 1: The Tigard Police Department provide police dispatching and
Police emergency response services to the City of King City as
detailed in the Tigard/King City Police Dispatch Services
Agreement which is attached and referenced as Exhibit "A".
Section 2: The Mayor and City Recorder are hereby authorized to sign the
Tigard/King City Police Dispatch Services Agreement on behalf
of the City of Tigard and the Recorder is further directed to
file a copy of said agreement with the City of King City.
PASSED: This l day of / 1987.
Mayor — City of Tigard
ATTEST:
City Recorder — City of Tigard
DCL:sb/004ft
}
s
TIGARD/KING CITY POLICE DISPATCH AGREEMENT
This AGREEMENT is made and entered into by and between the City of 'Tigard
(Tigard), a municipal corporation for the State of Oregon, and the City of
King City (King City), a municipal corporation for the State of Oregon.
WHEREAS, King City desires to contract with Tigard for the provision of police
dispatch services and for the provision of police response services to
emergency calls when King City has no personnel on duty; and
WHEREAS, Tigard is agrr)!eable to rendering such services on the terms and
conditions hereinafter set forth; and
WHEREAS, such contracts are authorized and provided for under ORS 190.010 et
seq.
NOW THEREFORE, in consideration of the mutual promises and covenants herein
contained, it i.s mutually agreed as follows:
1.0 DUTIES OF TIGARD REGARDING POLICE. DISPATCH:
2.1 Tigard shall provide a dispatch center- with sufficient labor and
supervision to dispatch to the King City Police Department requests
for service within the King City corporate limits.
1.2 Tigard shall operate and maintain its radios on the frequencies
assigned to Tigard Police and shall maintain other equipment and
supplies as may be necessary to provide dispatch services.
. 3 Tigard shall dispatch accurate and complete incident information to
King City law enforcement personnel as received by the dispatch
center from both emergency and non--emergency requests for police
service.
1.4 Tigard shall -cand/or dispatch additional cover units from King
City or adjacent departments as requested or required.
1.5 Tigard shall continuously monitor the status of King City in--service
units and monitor their welfare at the scene of potentially dangerous
situations.
1.6 Tigard shall provide King City Police Officers with direct and
immediate access to information from local, state, and national law
enforcement computer data systems to obtain or determine:
1.5.1 Wanted status on subjects and/or vehicles.
1.5.2 Vehicle registration information.
1.5.3 Driver's license information.
1.5.4 Computerized criminal history information.
1.7 Tigard shall verify by telephone or radio, a.raywher-e in the United
States, the accuracy of information concerning arrest warrants and
stolen vehicles and property, and shall enter sufficient information
into Law Enforcement Data System (LEDs) indicating chat: an arrest has
been made, or that vehicles or other property has been seized.
AGREEMENT FOR POLICE SERVICES — PAGE 1
F
1.8 Tigard shall provide a 24 hour continuous time recording of the radio
and telephone communications in the dispatci; center, and shall assure
that recording tapes are stored and maintained for a minimum of 180
days.
1.9 Tigard shall act as communications intermediary among King City law
enforcement officers, other law enforcement agencies, and other
emergency services providers as required.
1.10 Tigard shall make telephone calls for King City Police personnel as
required to aid at the scene of law enforcement activities,
1.11 Tigard shall retain control of the rendition of dispatch services,
the standards of performance, the discipline of dispatch personnel,
and other- matters incident to dispatch services.
1.12 All persons employed in the performance of dispatch services and
functions pursuant to this Agreement shall be Tigard employees, No
person employed in the performance of dispatch services shall have
any King City salary, pension, or other status or right under tho
provisions of King City employment practices or policies.
2.0 DUTIES OF KING CITY REGARDING POLICE DISPATCH
2.1 King City shall provide the Tigard Police Dispatch Center with a
description of the corporate boundaries of King City and shall
immediately advise the Tigard Police Dispatch Center concerning any
changes in such boundaries.
2.2 King City shall provide Tigard Police Dispatch Center with written
operating procedures for the appropriate handling of all King City
law enforcement related calls.
2.3 King City shall keep Tigard Police Dispatch Center advised at all
times as to the area of responsibility and status of King City law
enforcement personnel for police matters.
2.4 King City shall provide and maintain at its own expense adequate:
radio receiving equipment to permit the reception of calls from the
Tigard Police Dispatch Center to King City Police units and personnel.
2.5 King City shall provide and maintain at its own expense adequate
telephone equipment on a seven digit telephone number for the
handling of nom-emergency telephone requests for• police assistance
directed to King City.
2.4 King City shall provide an additional phone lin, to the Tigard Police
DispaLch Cer,t.ur if deemed necessary by mutual agreement: of thr,
parties to this Agreement.
j 2.7 King City shall not be responsible for any saiaries, wages, or any
other compensation due to injury or sickness of any Tigard engploye<�.
�. 2.8 King City shall furnish and supply al.1 necessary labor, supervision,
equipment:. and supplies necessary to maintain and carry outthe
duties of King City as herein described.
AGREEMENT FOR POI.TC1- SERVICES — PAGE 2
j
k;
3.0 DUTIES OF TIGARD REGARDING RESPONSE TO EMERGENCY CALLS
3.1 The Tigard Police Department shall respond to emerrenc.
9 y calls when
King City Police personnel are not on duty.
3.2 The emergency police services provided by Tigard shall encompass the
duties and enforcement functions of the type coming within the
jurisdiction of, and customarily rendered by, a King City police:
officer responding to similar emergency calls.
3.3 (a) Except as otherwise provided in subsection (b), Tigard shall retain
control over the rendition of the services described in this section,
the standards of performance, the discipline of officers, and other
matters incident to the performance of such services and control of
personnel so employed.
3.3 (b) In the event King City law enforcement is dispatched to an emergency
call, such personnel shall immediately take control of the scene upon
arrival and Tigard police personnel may render assistance as
requested by King City personnel.
3.4 For the purpose of performing said functions, Tigard shall furnish
and supply all necessary labor, supervision, equipment, communication
facilities, and supplies necessary to maintain the level of services
to be rendered under this Agreement.
3.5 Tigard shall make available for the performance: of the duties
described in this Agreement, a properly supervised officer or
officers, duly certified by the Oregon Statc: Board on Police
Standards and Training.
3.6 The Tigard Police chief shall be responsible for assigning sufficient
officers to respond to emergency calls in King City during the time
that King City personnel are not on duty.
3-7 Tigard Police Department personnel responding to emergency calls for
the benefit of King City shall remain Tigard employees and shall not
have any King City salary, pensions, or any status or rights under-
any provision of King City employment.
3.8 -Tigard agrees that at all times during the term of this Agreement,
ligard shall secure, maintain, and keep current a policy or policies
r ^ce with public liability, collislun, and comprehensive
coverages on allvehiclesowned by Tigard and used in connection with
the provision Of police services within the corporat=e limits of King
City. Tigard shall also secure, maintain, and keep current a policy
or policies of insurance covering professional liability for, officers
engaged in police services for the City of King City. Insurance
limits shall be equal to limits applicable I:0 coverage for- Tigard
Police services within the corporate limits of Tigard. Insurance
dQductible exclusions sn,1.1 be equal to those (Ioduclible exclusions _
applicable to the provision of poli, service within Lhe corporate
limits of Tigard. Certificates of such insurance shall be provided
to King City.
AGREEMENT FOR POLICE SERVICES — PAGE 3 -
- a
4.0 DUTIES OF KING CITY REGARDING RESPONSE TO EMERGENCY CALLS
,;. 4.1 The King City Police Chief shall provide to the Tigard Police a
schedule of hours when no King City police personnel are on duty.
4.2 The King City Police Chief shall provide to the Tigard Police a list
of any mutually agreed upon specialinstructions or procedures that.
Tigard Police need to follow when responding to emergency calls in
King City,
5.o MUTUAL OUTaES OF TIGARD AND KING, CITY REGARDING RESPONSE TO
EMERGENCY CALLS
5.1 The police chiefs of Tigard and King City shall mutually agree by
writton memorandum as to what constitutes an emergency call.
5.2 The police chiefs of T-igard and King City shall nmtually agree by
written memorandum as to what emergency calls will require calling
out a King City officer for i.mmvdinte follow--up.
6.0 DISPUTES
6.1 An advisory committee willbe established with representation from
King City Police, Tigard Police, and Tigard Police Dispatch Center.
This committee shall be responsible for establishing mutually
acceptable operating proceoures for the Dispatch Center.
6.2 Disputes or conflicts regarding the dispatch of King City police
which cannot be handled at the shift supervisor/support services
manager level, shall be resolved by mutual agreement of the Chiefs of
Police of King City and Tigard.
6.3 Disputes or- conflicts regarding responses to emergency calls shallbe
resolved by the MIALal agreement of the chiefs of Police of King City
and Tigard.
7.0 PAYMENT
7.1 Tigard will charge and King City will. pay $325.50 per month for the
police dispatch services described in Section 1 above.
7.2 Tigard will charge and King City will. pay $11 .23 per- response for all
Tigard police responses to emergerry calls when King My personnel
are not on duty as described in. Sections 3 and 5 above.
7.3 Payment for dispatch services shall be made in advance on a monthly
basis, the first paymentto be We upon the execution of this
Agreement and each additionalpayment to be made on the first day of
each calendar month thereafter. Payment for emergency response
service shallbe bi.l.led .arid paid on a monthly basis for responses
made in the prior month, li.cleird shall not disrupt either- dispatch or
emergency -.all .;F_ wh e To, Kind Ml y's failure to rwy without: 14 clays
written notice.
AGkFI?.MFNT FOR POLTCG SFRVFC1:-; -- PAGE_ 4
8.0 HOLD HARMLESS
8.1 Tigard hereby covenants and agrees to hold and save King City, its
officers, employees, and agents harmless from all claims whatsoever-
that may arise against King City, its officers, employees, or agents
by reason of any act of King City, its officers, employees, or agents
in the performance of the duties required by the terms of this
Agree!nent.
8.2 King City hereby covenants and agrees to hold and save Tigard, its
officers, employees, and agents harmless from all claims whatsoever
that may arise against Tigard, its officers, employees, or agents by
reason of any act of Tigard, its officers, employees, or agents in
the performance of the duties required by the terms of this Agreement.
8.3 Tigard and King City mutually covenant and agree that neither
party
willinsure the actions of the other, but rather each party will
assume its own responsibility in connection with any claims made by a
third party against Tigard and/or- King City,
8.4 Tigard and King City agree that nothing contained in this Agreement
is intended to limit the ramedy, if any, of either party against the
other party, including claims under subrogation agreements with the
party's insurance carrier to recover for damages to property or
injury to persons caused by a party's negligence.
9.0 EFFECTIVE DATE AND RIGHT TO TERMINATE
9.1 Tigard and King City agree that this Agreement shall be effective for-
a period of six months, commencing at 12:01 a.m. on the last day of
January 1987 and expiring at 11:59 P.M. on the last day of June
1987. in the event that either Tigard or King City desires to renew
this contract upon the expiration thereof, the city so desiring shall
notify the other city at least sixty (60) days prior- to expiration of
the Agreement. Within 30 days after receipt of such notir.e_, i-h-
parties shall review the Compensation and any other
hereof, and agree to renew the agreement as it may be modified.
if
agreement cannot be reached, the contract will terminate as provided
above.
9.2 This Agreement may be terminated by either party without cause upon
thirty (30) days prior written notice.
_1. , WHOLE AGREEMENT
10.1 Other than as specifically described herein, this contract contains
the entire agreement between parties and supersedes any and all other
agreements, written or oral, expressed or implied, pertaining to the
subject matter hereof.
10.2 This contract is subj _t to all .appli�ahl.e Public rontr'act.i.ng
rnunicip.�l finance, and constitutional <trld charter d,-bt: limit-ati<.,ns f
the parties and of cities generally, and is subject. to fundi being '
appropriated therefore.
AGREEMENT EOR POITCE SERVICES — PAGE 5
IN WITNESS WHEREOF, the parties have caused this Agreement to bki executed by
the duly authorized officers on the dates hereinafter written.
CITY OF TIGARD CITY OF KING CITY
By: d/ r�.i By
Mayor
'flayor
Date:
I� 9 ? Date:
v
City Recorder a-jepµ� City Recorder
Date: (� ` Date;
Approved as to form: Approved as to form:
— City Attorney
City Attor ey
sb/Oo6SC
e
i
AGREEMENT FOR POLICE SERVICES - PAGE 6 fi
ATTACHMENT A
FORMULA USED FOR DISPATCH COSTS
T"IGARD
Total Calls For Service: 1,375/mo.
Total Dispatch/Teletype/Clerical Hours: xtt 115 hrs./mo.
alt Amount of time spent per call by dispatcher is
5 minutes total for all services - average only.
Based upon department statistics and survey.
KING CITY
Total Calls for Service 200/mo.
Total Dispatch/Teletype/Clerical Hours: 17 hrs./mo.
(200 calls = 14.6% of 1,375 total Tigard calls par month)
(14.6% of 115 total Tigard hours = 17 hours per, month)
ANNUAL OPERATING COSTS RADIO/TELFPHONL POLICE DISPATCH SYSTEM
FOR THE CITY OF KING t-;LTY
1. Police Clerk Dispatcher
17 hrs. @ $15.10/hr. = $257.00/mo. x 12 $3,084
2. Support Services Manager and Liaison (10%) 598
2 hrs. @ $22.15/hr. _ $44.00/mo. x 12 -
3. Overtime and Call Back - $1,100/yr.
Total: i hr./mo. @ $15.10/hr. = $15.10/m0. x 12 lei
4. vfFicc "„plies -- $7/mo. x 12 -_ 84
5. TeIephonOService. Cnar,3es
-- Calf Forwarding Capability to Business -T@luphone 29
$2.42/mo. x 12 --
- Additional Phone Eine (if necessary - $60.2.8/mo. x 12 -_ (723)-
$325.50/mo. - $3,906/yr.
X To be added only if found to be necessary.
sb/0068C
AGREEMFNT FOR POLICE. SERVICES - PAGE 7
t
E
ATTACHMENT B
' T'ORMULA USED FOR COST'S
7IGARD
Cost per patrol Division operational hour
_ $29.46 divided by 60 minutes
•491 per minute
Average amount of time spent on calls for service response 22.86 minutes
ANNUAL. COSTS FOR RESPONSE: TO CALLS FOR SERVICE IN KING
TPD Operational costs Per- minute
(22.86 minutes) _ $1.1.2.3 per responset$.491) x Average Time Spent on Ca11s
sb/0068C
J
AGREEMENT FOR POL_TCE: SERVICES -- 1AGE 8
F