Resolution No. 87-86 i
CITY OF TIGARD, OREGON
RESOLUTION NO. 87— �
A RESOLUTION OF THE TIGARD CITY COUNCIL RATIFYING A POLICE DISPATCH SERVICES
CONTRACT BETWEEN THE CITY OF TIGARD AND CITY OF TUALATIN.
WHEREAS, the Tigard Police Department has received a request from the City of
Tualatin to provide police dispatching services to the Tuala-in Police
Department; and
WHEREAS, the Tigard Police Department and the City Council believe that
providing this service is a key in improving the quality and quantity of
inter—agency cooperation in the county and the region and will mutually
benefit both cities.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
Section 1: The Tigard Police Department provide police dispatching
services to the City of Tualatin as detailed in thy,.
Tigard/Tualatin Police Dispatch Services Agreement which is
attached and referenced as Exhibit "A".
Section 2: The Mayor and City Recorder are hereby authorized to sign the
Tigard/Tualatin Police Dispatch Services Agreement on behalf of
the City of Tigard and the Recorder is further directed to file
a copy of said agreement 'with"" the City of Tualatin.
PASSED: This /f5 67b day of 611vy 1987.
!vim
Mayor — City of Tigard
ATTEST:
CiEy Recorder — City of Tigard
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TIGARD/TUALATIN POLICE DISPATCH AGREEMENT
This AGREEMENT is made and entered into on the later date by which it is
approved by the governing bodies for the respective parties, by and between
the City of Tigard hereinafter referred to as Tigard, and the City of
to as Tualatin, pursuant to the provisions of
Tualatin, herein after referred
tthe inter—Gvernmental he parties a municipal corporation of the eration Act, ORS 19tate3of hiy0.250. Each of
Oregon.
WHEREAS, Tigard operates a police dispatch center as part of Tigard Police
Department, and
WHEREAS, The Tigard Police Dispatch Center enables Tigard to receive and to
transmit information by means of radio or telephone to police agencies other
than Tigard, and
Tigrd is
WHEREAS, Tualatin desires to avail itself of said service the provisions
hereinafter
willing too provide such service pursuant t
contained,
NOW THEREFORE, in consideration of
follows:
mutual promises and covenants herein
j contained, it is mutually agreed
1! 1.0 DUTIES OF TIGARD AS IT RELATES TO LAW ENFORCEMENT DISPATCH:
1.1 To provide a dispatch center together with all the necessary labor
and supervision, sufficient to dispatch Tualatin Police Services upon
requests for such service in the corporate limits of Tualatin, and to
operate and maintain such radios on the frequencies assigned to
supplies as may be necessary to
Tigard police and other equipment and
provide dispatch service.
1,2 To dispatch accurate and'complete incident information
asnr c requests
ived by
the dispatch center from both emergency and
non—emefor police service.
1.3 To
departments dispatch
requested additionalassistance
required. units from Tualatin or
1.4 To keep track of the
at the sceneof
f Tualatin in—service units and monitor
potentially ally dangerous situations
their
1.5 To provide Tualatin Police officers with direct and immediate access
welfare
to information from local, state and national law enforcement
computer data systems to obtain or determine:
1.5.1 Wanted status on subjects and/or vehicles.
1,5,2 Vehicle registration information.
1,5,3 Driver's license information.
1,5,4 Computerized criminal history information.
1.6 To verify by telephone or radio anywhere in the United States the
accuracy of information concerning arrest warrants, and sLEDS
tolen
vehicles and property, and to enter sufficient information, into
indicating that an arrest has been made, or that vehicles or other ther
property has been seized.
AGREEMENT FOR POLICE SERVICES — PAGE 1
1.7 To provide a 24 hour continuous time recording of the radio and
telephone communications in the dispatch center and to assure that
recording tapes are stored and maintained for a minimum of 180 days.
1.8 To act as intermediary between Tualatin law enforcement officers,
other law enforcement agencies, and other emergency services
providers as required.
1.9 To make telephone calls for Tualatin Police personnel as required to
aid at the scene of law enforcement activities.
1.10 The personnel providing the dispatch services under this Agreement
shall at all times and for all purposes be and rec,ain employees of
the city of Tigard. Tigard agrees to indemnify, hold harmless and
defend Tualatin from any assertion of or a determination of liability
resulting from any change in such an employee's work assignment,
including, but not limited to, a reduction in hours worked or
termination.
2.0 DUTIES OF TUALATIN AS IT RELATES To LAW ENFORCEMENT DISPATCH
2.1 To advise and provide Tigard Police Dispatch Center of the corporate
boundaries of Tualatin and to keep Tigard Police Dispatch Center
advised at all times of any changes in such boundaries.
2.2 To provide Tigard police dispatch Center with written operating
procedures for the appropriate handling of all law enforcement
related calls occurring within the corporate boundaries of Tualatin.
2.3 To keep Tigard Police Dispatch Center advised at all times as to the
area of responsibility and status of Tualatin law enforcement
personnel for police matters.
2,4 To provide and maintain "at its own expense adequate radio receiving
equipment to permit the reception of calls from the Tigard Police
Dispatch Center to Tualatin Police units and personnel.
2,5 To provide and maintain at its own expense a direct telephone line
from the Tualatin Police Department Office to the Tigard Dispatch
Center.
2.6 To provide and maintain at its own expense adequate telephone
equipment within its control for the handling of non—emergency
telephone requests for police assistance directed to Tualatin on a
seven digit telephone number.
2.7 To provide an additional phone line into the Tigard Police Dispatch
Center if determined necessary by mutual agreement.
2,8 Tualatin shall assume liability for the direct payment of salaries,
wages or other consideration or obligation for ?Tualatin employees
only, and shall not be responsible for any salaries, wages or any
other compensation or obligation due to injury or sickness of any
Tigard employee.
AGREEMENT FOR POLICE SERVICES — PAGE 2
Tualatin shall furnish and supply all necessary labor, supervision,
t the
2.9 to maintain and carry Ou
equipment, and supplies necessary
duties of Tualatin as herein described.
x'
3.0 0$SPUTES
3,I An advisory committee will be established with representation from
Tigard Police, Tualatin Police, and Tigard Police Dispatch Center.
This committee will be responsible for advising the Chiefs of Police
mutually
of Tigard and Tualatinprocedures for the Dispatch in sCenterhasg it rel tesacceptto dispale t h operating
Tualatin.
Disputes or conflicts regarding the dispatch of Tualatin police which
3,2
the shit
cannot be handled at the uChiefsors
Of Polservices
ice ofTualatiinand
level, shall be resolved by
Tigard.
4,0 PAYMENT
4.1 Tigard will charge and Tualatin will pay for police dispatch servithe
ces
based upon the number of calls for service and operating Costs f for
Tigard Police Dispatch center as set forth herein. ,calls
services" will be defined as including:
Responses to citizen requests for service, and officer initiated
activities, including traffic stops, and cover or assist calls.
"Calls forservice" shall not include administrative
transmissions (in service, out of service, meal breaks, etc.).
4.2 "Calls for service" data shall be determined from Tigard Police
- Dispatch Center Records.
4,3 Charges for police dispatch servicesdescribed be determined through the
i
use of the formula and method,
attached hereto and incorporated by reference.
4,4 Increases or decreases in operating costs shall be based only upon
or
increases or decreases in the number of calls for service and/or
operating costs of Tigard Police Dispatch CUnteand ort lservices ncludinhours manager,and
wage ratefor clerk dispatcher and telephone charges.
s
over—time, call back, office supe
ng of and on a
4.5 basis by Tualashall tin to bTigardeduring theat the etermlof this contract.
4.6 payment for the first six months of the contract shall be based upon
estimates and office operating costs as set out in Attachment A.
4.7
For the fiscal Year July 1, 1987 thru June 30, 1988, the quarterly
payment shall be based upon the average number
1987ctY�roughrJune t30�
received each month for the period January I,
received
Operating co shall be established for the entire year, on
.. 1, most accurate figures
June 1987, based upon the available. Prior
AGREEMENT FOR POLICE SERVICES — PAGE 3
to March 1, 1987 Tigard shall calculate and advise Tualatin of the
average number of calls for service received each month and expected
operating costs, based upon the most accurate figures available at
^- that time.
4.8 For each fiscal year commencing July 1 after June 30, 1988, the
quarterly payment will be based upon the average number of calls for
service received each month for the period of the proceeding July
through February. This information along with the most accurate and
current operating costs shall be transmitted to Tualatin by
March 10. The contract rate for such fiscal year shall be based upon
the average number of calls . for service received each month as
previously calculated and the actual operating costs as of June 1
expected to be paid during such fiscal year. The contract rate shall
be transmitted as soon as it is available.
5.0 HOLD HARMLESS
5.1 Tigard and Tualatin mutually covenant and agree that neither party
will insure the actions of the other, but rather each party will
assume its own responsibility in connection with any claims made by a
third party against Tigard and/or Tualatin. If the acts or omissions
of the agents, employees, volunteers or other officers of Tualatin
are the cause of any claim, action, damage, loss or expense brought
against Tigard, Tualatin will indemnify, hold harmless and will
assume full responsibility for defense of said claim or action. If
the acts or omissions of the agents, employees, volunteers or
officers of Tigard are the cause of any claim, action, damage, loss
or expense brought against Tualatin, Tigard will indemnify, hold
harmless and will assume full responsibility for the defense of said
claim or action.
6.0 EFFECTIVE DATE AND RIGHT TO TERMINATE
6.1 The parties' performance under this contract shall begin on
January 1, 1987 and run through June 30, 1988.
6.2 Unless notice of termination or non—renewal is given, THIS CONTRACT
shall remain in effect until the end of the fiscal year in which both
parties have signed and will be automatically renewed for successive
one (1) year periods effective on July 1 of each year.
6.3 This agreement may be terminated by either party for any reason upon
ninety (90) days prior written notice. Should either party desire to
not renew this agreement, ninety (90) days prior written notice to
that effect shall be provided to the other party.
7.0 WHOLE AGREEMENT
7.1 THIS CONTRACT contains the entire agreement between parties and
supersedes any and all other agreements, written or oral, expressed
or implied, pertaining to the subject matter hereof.
7.2 THISCONTRACT is subject to all applicable public contracting laws,
municipal finance and constitutional and charter debt limitations of
the parties and of cities generally, and is subject to funds being
appropriated therefore.
AGREEMENT FOR POLICE SERVICES — PAGE 4
IN WITNESS WHEREOF, the parties have caused this agreement
to be ex
the duly authorized offices on the dates to
written.
ecuted by
CITY OF TIGARD
Ely:
CITY OF TUALATIN g
J IiU��, 1!J
Mayor o/
Date: By
/15l/�1 Mayor--------,._ _.
C —
p Date: _
BY:
City Recorde i By: _
Date: L91-1-5 0 City Recorder
-----�— Date
APpr ed as to form:
Approved as to form:
_... City Att rney
City Attorney
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AGREEMENT FOR POLICE SERVICES — PAGE 5
ME
ATTACHMENT A
FORMULA USED FOR DISPATCH COSTS
TUALATIN
Total Calls for Service (Estimated): 950/mo.
(Each call is considered to take 5 toinutes of a dispatcher's
time.)
Total Dispatch/Teletype/Clerical Hours: 79 hrs./mo.
(Rounded to the next highest hour)
ANNUAL OPERATING COSTS RADIO/TELEPHONE POLICE DISPATCH SYSTEM
FOR THE CITY OF TUALATIN
1. Police Clerk Dispatcher
79 hrs. @ $15.10/hr. = $1,193.00/mo. x 12 = $14,316
2. Support Services Manager and Liaison
(10% of total dispatcher hours)
8 hrs. @ $22.15/hr. = $177.00/mo. x 12 = 2,124
3. Overtime and Call Back
(Considered to average one hour per month)
Total: 1 hour/mo. @ $15.10/hr, x 12 = 181
4. Office Supplies - $25/mo. x 12 = 300
5. Telephone Service Charges
- Call Forwarding Capability to Business Telephone -
$2.42/mo. x 12 = 29
- Additional Phone Line (if necessary - $60.28/mo. x 12) _ (723)*
$1.412.50/mo. - $16,950/yr.
* To be added only if found to be necessary.
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AGREEMENT FOR POLICE SERVICES - PAGE 6 g