Resolution No. 82-102 CITY OF TIGARD, OREGON
RESOLUTIOU NO. 82- 102
A RESOLUTION OF THE TIGARD CITY COUNCIL AUTHORIZING TRANSFER OF FUNDS.
WHEREAS, the Tigard City Council finds it necessary to transfer funds to
meet the following expenses: software development, data/word processing
equipment, and unforeseen expenditures in unemployment claims.
WHEREAS, the Council further finds that there are budgeted funde available
for these expenditures; and -
NOW, THEREFORE, be it resolved by the Tigard City Council that:
Section 1: The Tigard City Council hereby authorizes the following transfer
or funds to meet the oxpenses as sat out above.
$4,500.00 FROM: Contingency TO: Program Budget
General Fund 25,000.00
Material 6 Services
05-01220-621
53,700.00 Contingency Accounting
Sewer Fund Community Services
93,200.00
Personal Servicers
05-04100-618
General Government Services
PASSED: This /3 day of Sep-/tro"Joe✓ , 1982
Mayor - City of Tigard
ATTEST:
City Recorder - City Tigard
RESOLUTION NO. 82.-302
O
M E M O R A N D U M
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JOY MARTIN, ADMINISTRATIVE ASSISTANT ( J��
DATE: SEPTEMBER 3, 1982
SUBJECT: APPROVE EXPENDITURES FOR SOFTWARE DEVELOPMENT and
DATA/WORD PROCESSING EQUIPMENT
i
BACKGROUND
On February 8, 1982, Council approved the long-range data
processing plan. Part of the plan was for software development
for enhancements to the accounting system for $5,000. The work
was not completed in 1981-82 fiscal year when funds were budgeted.
The first phase has now been completed and the first payment is
due.
Phase II of the plan included increasing the use of data/word
processing technology by adding two word processing terminals
and one data processing terminal. This is only part of Phase II. �!
Money for this equipment and maintenance is in the budget to be
purchased as a three year lease purchase. The software package
for engineering and survey, the flatbed platter, and TRS-80
enhancements are being researched and probably will not be
purchased this fiscal year. {
DISCUSSION
The first payment for the software is for $550 minus $200 for a
disc, balance to be paid is $350.00. The original quote of
$5,000 now also includes the software for Municipal Court at no
added cost. The work is going well.
The two word processing stations installed in June have been very
productive. Their workload consisting of large reports,
repetitive documents, and excess from the secretaries has increased
greatly. There is no doubt the work completed this summer could
not have been completed without the technology. The two new
terminals will be shared, one for Personnel, Administration and q
Public Works, and the other for Support Services_ The later will 1
be for training and will be available by sign-out to all
departments.
The data processing terminal for Municipal Court is a used terminal,
therefore saving the City $400. This will make the time consuming
records function more manageable and efficient.
... Continued . ..
MEMO -- TO THE HONORABLE MAYOR AND CITY COUNCIL
SEPTEMBER 3, 1982
PAGE TWO
FINANCING
The total cost for two word processing terminals, one data
processing terminal, and a disc drive upgrade (also scheduled)
is $13,490. This includes the first disc upgrade not ordered
but delivered with the 2200 MUP in 1980 for $1,000. Wang will
not allow us to purchase a second upgrade until the first is
purchased. A three-year lease purchase will be $562.41/month.
The amount budgeted will cover the lease purchase, maintenance
and extra cables and supplies.
There was no competitive bidding since it is an enhancement to
the current system, therefore a single supplier.
RECOMMENDATION
Staff recommends Council approve the purchase of the two word
processing terminals, one used data processing te_minal, and the
disc upgrade as outlined above as a three year lease purchase
agreement. This is within the approved plan and is to increase
efficiency and productivity of staff.
Staff also recommends Council approve the transfer of $5,000
which was appropriated last year for software development for
work beginning last fiscal year. This is part of a Resolution
on Consent Agenda, #2.4.
JM : dkr