Ordinance No. 89-09 3
CITY OF TIGARD, OREGON
ORDINANCE" NO. 89•- O
AN ORDINANCE AMENDING CHAPTER 3.04, IMPRECT CASH ACCOUNTS OF THE TIGARD
MUNICIPAL CODE AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the Tigard Petty cash demands have grown due to inert;aced custumer.
service transactions at the Information (Municipal Court), Community
Development, and Library counters; and
WHEREAS, the Tigard City Council adopted purchasing rules that included petty
cash expenditures of $25.00; and
WHEREAS, it is more efficient to increase the petty cash funds thereby
reducing the number of times during the month the fund must be replenished and
managing the cash boy reconciliations which are done daily.
T14E CITY OF TIGARD ORDAINS AS FOLLOW:
SECTION 1: Chapter 3.04 of the Tigard Municipal Code, Impr•est Crash
Accounts, shall be amended as shown in Exhibit "A." Language
to be deleted is shown in [BRACKETS. Language to be added is
UNDERLINED.
SECTION 2: This ordinance shall be effective 30 days after its passage by
the Court4ii, approval by the Mayor, and posting by the City
Recorder.
i
PASSED: By _U CCft,i,;(nl i j vote of all Council members pr/e_sent after
br:.in read by number and title only, this _...__ day
47
G' herine Irdheatley, Dapctty Record �T y
APPROVED: 'This n-�_ day of 1989.
51
4: .
Valerie A. Johnson, Cbuncil President
App d as for
Ci y Attorney
- f14877A
ORDINANCE NO. 89-
Page 1 ^
"Exhibit A"
Chap err 3.04
t IMPREST CASH ACCOUNTS
Sections:
3.04.010 Lesignated, -
3.04,020 Purpose.
3.04.030 Expenditures---Prior approval required.
3.04.040 SOLAr•CP.S of replenishment.
3.04.0p
50 Expenditures--In excess of cash balance.
3.04,060 petty cash amounts to be set out in a separate schedule.
3.04.010_ Dsir�naed,
Pursuant to ORS Section 294.465, there is estr3kilished the following
imprest cash accounts for the handling of minor disbursements and making
change incident to the operation of the business of the Cij: [following
activities:] V`
(1) Imprest cash account of the sewer [sewage disposal] fund, in an
amount riot t..i exceed 1300 [one hundred fifty doliars], is authorized
to be transferred from the sewer [sewage u.Gsposa..]
fund to the
"imprest cash account of the sewer [sewage disposal] fund."
(2) Imprest cash account of the [municipal court subdivision of the]
general fund, in an amount riot to exceed $1,000 [fifty dollars), is
authorized to be transferred [and set aside] from the general fund
under the heading "imprest cash account of the [---municipal court
subdivision--._...] general fund,"
[(3) Imprest cash account of the administrative subdivision of the general
fund, in an amount riot to exceed three hundred thirty dollars, is
authorized to be transferred and set aside from the general fund
under the heading "imprest cash account administrative subdivision
general fund."]
[(4) Imprest cash account of the public works subdivision of the street
fund, in an amount not to exceed twenty dollars, is authorized 0 be
transferred arid set aside from the street fund under the hea6ing
"imprest cash account--public works subdivision--street fund."]
[(5) Impress: cash account of police department subdivision of general fund
in an amount riot to exceed one hundred dollars, is authorized to be
transferred and set aside from the general fund under the heading
"imprest cash account--police department subdivision...—general fund."
The source of replenishment of this fund shall be the general fund,
police department subdivision.] (Ord. 84-11, 1984; Ord. 81-49 §2,
1981; Ord. 68-95 S1, 1968; Ord. 67.--71 s1, 1957).
3-04.020 _Purpose.
The purposes for which each of the foregoing accounts shall be utilized
shall include minor disbursements and making change. (Ord. 67-72 §2,
° 1967).
3.04.030 W Expenditures -Prior, aPproval_recLuired.-
' - - ._.., nih_r_ Iei of !P; rnnua in
. The methods
for Cf]nurc-111119 vT� crij.ici�va:." "0"'� " „� - ,1
each of the accounts shall conform to established accounting procedures of
the city, and the expenditures therefrom shall be subject to the rules set
forth in the Tir ard_ FurcM►asirzq Manual as adopted by the Councilp [prior
approval of the city recorder who shall establish such accounting forms
and procedures as necessary to properly account: for such expenditures, the
use of the funds, and filing of vouchers therefor; provided that the city
administrator is authorized to delegate the approval of authority
hereunder as he may deem necessary and advisable.] (Ord. 67-71 §3, 1967). ,
3304.040 W Sources uf_re�sleni�shmene
The source for replenishment of the "imprest case account----sewer [sewage
disposal] fund" shall be the sewer~ [sewage disposal] fund.
The source for replenishment of the "imprest cash account[---municipal
court subdivision--] general fund" shall be the gion?ral fund.
[The source for replenishment of the "imprest cash account---administrative
subdivision---general fund" shall be the general fund.]
�. [The source of repienishmont of the "imprest cash account--pcablic works
subdivision---street fund" shall be the street fund.] (Ord. 67-71 §4, 1967). 5
3.04.050_ EPenditures-.-Tn excess of cash balance.
No person shall expend or encumber or authorize expenditure or encumbrance
of balances from the accounts created in accordance with Section 3.04.010,
in excess of the cash balance of that account, or for a purpose for which
there is no appropriation or source of reimbursement authorized at that 4:
time. (Ord. 67-71 §5, 1967).
R'
3.004.060 Petty cash amounts to be set out; in a separate, schedule,
Each petty cash account and the amount thereof may be set out in a
separate schedule of such accounts in the budget document. The total
amount of all petty cash accounts shall be set forth in the same
schedule. (Ord. 67--71 §6, 1967).
ked4977A k