Ordinance No. 82-77 ` CF
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CITY OF TIGARD, OREGON
ORDINANCE NO. 82-_Z
AN ORDINANCE ADOPTING THE CITIZEN INVOLVEMENT ELEMENT OF THE
TIGARD COMPREHENSIVE PLAN; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City of Tigard finds it necessary to revise its
Comprehensive Plan periodically to improve the operation and
implementation of that Plan; and
WHEREAS, the Tigard Planning Commission has recommended the
adoption of a citywide comprehensive plan element on citizen
involvement, after holding a public hearing regarding the same;
and
WHEREAS, the proposed Citizen Involvement Element has been
reviewed by the Committee for Citizen Involvement and the City
of Tigard; and
WHEREAS, the proposed Element has been the subject of comments
from the city's neighborhood planning organizations (NPO's) and
individual citizens; and
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WHEREAS, after considering the comments of the Planning Commission,
the Committee for Citizen Involvement, neighborhood planning organi-
zations and individual citizens, the Council believes that the
Citizen Involvement Element of the Tigard Comprehensive Plan should
be adopted in the form set forth in Exhibit "A" attached hereto
and, by this reference, made a part hereof;
NOW, THEREFORE,
THE CITY OF TIGARD ORDAINS AS FOLLOWS:
Section 1: The Citizen Involvement Element of the Tigard
Comprehensive Plan, as set forth in Exhibit "A",
consisting of a title page and seven pages of text be, and the
same hereby is, adopted as a part of the citywide Comprehensive
Plan of the City of Tigard.
Section 2: In revising and compiling the Tigard Comprehensive
Plan, the Planning Director is authorized and
directed to edit the Plan as necessary to provide a readable text;
however, the Director shall not edit or change any policy or
implementation strategy adopted in Exhibit "A" and shall present
all portions of the edited Comprehensive Plan to the City Council
for its approval.
Section 3: In order to provide a uniform date for the effective-
ness of this series of Comprehensive Plan revisions
to be adopted by the City Council in 1982, this portion of the
ORDINANCE No. 82- 7-7
�`m Page 1
Comprehensive Plan shall become effective on January 1, 1983.
PASSED: Bvote of all Council members
present, after being read two times by number and
title only, this_a2L__day ofd/,,„�,, �, 1982.
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Recorder - City o igard
APPROVED: By the Mayor, this qday of 1982.
Mayor - City of Tigard
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ORDINANCE No. 82-
Page 2
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CITIZEN
INVOLVEPAENT
Comprehensive Plan Report
FINA. DRAFT FOR CITY COUNCIL REVIEW
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WASHINGTON COUNTY.OREGON
CITIZEN INVOLVEMENT
TIGARD PLANNING AND DEVELOPMENT DEPARTMENT
JUNE, 1982
Revised October 1982
CITY COUNCIL MEMBERS PLANNING COMMISSION MEMBERS
Wilbur Bishop - Mayor Frank Tepedino - President
John Cook Donald Moen
Tom Brian Richard Helmer
Nancie Stimler Mark Christen
Kenneth Scheckla Roy Bonn
Phil Eden
Bonnie Owens
Cliff Speaker
Deane Leverett
COMMITTEE FOR CITIZEN INVOLVEMENT
Wilbur Bishop - Mayor
Frank Tepedino - Planning Commission President
Ronald Jordan Park Board Chairman
John A. Butler - NPO #1
Bruce Clark - NPO #2
Lou Ane Mortensen - NPO #3
Gordon S. Martin - NPO #4
Chris Vanderwood - NPO #5
Phillip A. Pasteris NPO #6
;Nancy Robbins - NPO #7
CITY STAFF
Bob Jean, City Administrator
Bill Monahan, Planning and Development Director
Jeremy Coursolle, Associate Planner
Liz Newton, Associate Planner
Frank Currie, Public Works Director
Patt Martin, Word Processor
DRAFT: For Disseussion Purposes Only
TABLE OF CONTENTS
CITIZEN INVOLVEMENT i
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Page
SECTION
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1
Introduction
Background 2
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Citizen Participation in 3
Comprehensive Planning
Communication and Technical 4
Information
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5
Adoption of Comprehensive Plan
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Finding, Policies and Implementing 5 ;
Strategies
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.APPENDIX j
LCDC approval of Tigard's Citizen Involvement 8 & 9
program and accompanying City Resolutions
Committee for Citizen Involvement 21 r
(Members)
Neighborhood Planning Organization 22
NPO #1 23
NPO #2 24
NPO #3 25
NPO #4 26
NPO #5 27
NPO #6 28
NPO #7
Revised Neighborhood Planning 20
Organization Resolution
Committee for. Citizen Involvement 25
Evaluation
List of Committee for Citizen Involvement 26
meeting dates and agendas
List of Neighborhood Planning Organization
meeting dates and agendas
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INTRODUCTION
This report provides background information on a citizen involvement program
for Tigard in relation to LCDC Goal 1 - Citizen Involvement. In addition, it
recommends findings and policies to meet Goal 1 requirements.
The Goal #1 statement reads: "to develop a citizen involvement program that
insures the opportunity for citizens to be involved in all phases' of the
planning process".
"The governing body charged with preparing and adopting a comprehensive
plan shall adopt and publicize a program for citizen involvement that
clearly defines the procedures by which the general public will be
involved in the ongoing land use planning process.
The citizen involvement program shall be appropriate to the scale of the
planning effort. The program shall provide for continuity of citizen
participation and of information that enables citizens to identify and
comprehend the issues".
This report begins with a brief history of Tigard's citizen participation with
the initial resolutions of the Neighborhood Planning Organizations (NPO) City
Ordinance 75-60, and the Committee for Citizen Involvement (CCI), City
Ordinance 75-61. It is followed by a discussion of citizen involvement, and
suggests methods for continuing citizen participation throughout
{ implementation and updating of the City's comprehensive plan.
}
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BACKGROUND
FORMULATION OF NEIGHBORHOOD PLANNING
Citizen interest in the piar_ning process and the formulation of community
goals began with adoption of Tigard's Community Plan in July of 1971 (City
Ordinance 71-15). In 1973, the City Administrator and the City Council
recognized the need for the formation of Neighborhood Planning Organizations
(NPO): to develop communication channels between the citizens of Tigard and
the city officials increasing the livability of the community.
The City of Tigard was divided into seven neighborhood areas, the boundaries
of which were defined by the Planning Commission. These boundaries may be
altered if agreed upon by the affected neighborhood planning organizations.
In 1975, the City Council passed a resolution formally recognizing
Neighborhood Planning Organization and the Committee for Citizen Involvement
as the official citizen involvement structures within the City of Tigard. The
purpose of these organizations is to act as advisory groups to the Planning
Commission and City Council on all matters affecting their neighborhood and
city.
The first Neighborhood Planning Organization, NPO #1, had their neighborhood
plan adopted by the City Council in May of 1974. Briefly, this plan included
the goals of the community which were adopted by the city in the Tigard
( Community Plan in 1971, a description of the physical characteristics of the
neighborhood area, a land use map and use descriptions, area problems and
policies to alleviate those problems, traffic generation, and street standards.
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Since 1974, the remaining Neighborhood Planning Organizations had their
neighborhood pians adopted by the City Council; the last of which was NPO #7
in February of 1979.
After adoption of the NPO plans, some interest diminished and a few of the NPO
groups became inactive. Presently, most of the seven-plus member Neighborhood
Organizations meet on a monthly basis to discuss such topics as development
proposals within their area, procedural matters within the NPO Organization
and future planning needs within their planning area inside and outside the
existing city limits, yet inside the Tigard urban planning area.
The City is currently in the process of re-estalishing interest of the
membership those Neighborhood Planning Organizations that have been inactive
in the past few years.
In order to ensure that communication channels stay open between the general
populace, the Neighborhood Planning Organizations, the Planning Commission,
the City Council and the City officials, the Council also initiated a
Committee for Citizen's Involvement. The Committee's goals and definitions
were further revised and updated in 1979. Briefly, this committee includes
the chairperson of each Neighborhood Planning Organization, the Planning
Commission Chairperson, a member of Council., a Paris Board member and members
of the City staff.
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FIGURE I
NEIGHBORHOOD PLANNING ORGANIZATION BOUNDARIES
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CITIZEN PARTICTPATION IN COMPREHENSIVE PLANNING
Throughout the existence of the Neighborhood Planning Organizations, the �
original goals and policies of the Tigard Community Plan and each of the I
neighborhood plans have been reviewed and implemented in all aspects of the 1
land use decisions. As the City of Tigard grew, the overall Community Plan
remained a static document and subsequently the individual neighborhood plans
as adopted became "mini" Comprehensive Plans. While these neighborhood plans
met the immediate neighborhood needs, they did not address or implement the
overall growth needs of the community.
In late 1981, the City Council, staff and the Neighborhood Planning
Organizations saw the need to revise and update the community's Comprehensive
Plan.
For most of the elements of the Comprehensive plan, staff or consultants will
be collecting data and writing the draft report containing analysis, and
recommended findings and policies, which will be reviewed by the Neighborhood
Planning Organizations, the Committee for Citizen Involvement, the Planning
Commission and the City Council. it is anticipated that thane gr^.up-- ui ll
examine and modify each element draft at the committee and public hearing
levels.
OTHER CITIZEN COMMITTEES
Is addition to the Neighborhood Planning Organization, there are several other
active _citizen committees in Tigard. Citizens can serve on the Budget
Committee which reviews the annual operating budget- for the City, the Park f
Board which advises the City on all matters pertaining to parks and
recreation, the Tigard Downtown Committee and the Tigard Urban Renewal Agency
Advisory Committee which are in the process of reviewing the Downtown
Revitalization Plan. Other committees include: the Libra-,• Board and the
Civic Center Committee.
LAND USE EDUCATION
Those citizens :rho have participated in the formulation of the existing
Neighborhood Plans have received an informal land use planning education. It
is anticipated that all of those people who became involved with the revisions
of the Comprehensive Plan will receive informal land use planning education.
Although the City does not conduct formal classes on land use planning, the
City officials do conduct work sessions with the City Council, Planning
Commission and Neighborhood Planning Organizations to update and increase
their knowledge on land use matters that may affect the Tigard community.
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COMMUNICATION AND TECHNICAL INFORMATION
All public meetings are announced in the Community Calendar section of the
Tigard Times, and Portland Oregonian. Public hearings and other citizen
sponsored meetings and workshops displayed in these circulations are often
accompanied by a newspaper article explaining the meeting's issues.
Meeting announcements are mailed to all affected property owners and
applicants for all of the public meetings. Through the revision process of
the Comprehensive Plan and Zoning Ordinance, staff proposes to send the
various citizen groups newsletters which describe the Planning Commission's or
City Council's progress. To encourage attendance at neighborhood meetings
during the revision process, staff is prepared to assist any citizen
organization to advertise these meetings in the affected neighborhoods. All
public documents concerning land use planning are available for distribution,
or on a loan basis from the Planning Department and will also be placed in the
City Library. Minutes of meetings are sent to committees and hearing
authority members, and are available at the Planning Department for public
review.
The technical information available to local citizens includes assistance by
City staff and the published material and files which form the background of
the Comprehensive Plan. Reference material will be available at the City
Planning Department.
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ADOPTION OF COMPREHENSIVE PLAN
The review of the Comprehensive Plan is initiated at the NPO level. Staff is
encouraged that many of the major issues that affect the City regarding
comprehensive planning can be resolved at the NPO level. At the Planning
Commission and City Council levels, the various Comprehensive Plan elements
will be presented individually at public hearings where additional citizen
comments will be sought. The Planning Commission will be taking all of the
citizen and Neighborhood Planning Organization comments into full
consideration, and after further reviewing each element, will recommend
elements of the Comprehensive Plan to the City Council. The Council will then
review each particular element, modify it, if necessary, and will then adopt
each element and incorporate them into the Comprehensive Plan.
IMPLEMENTION, EVALUATION AND REVISION
Citizens will have the opportunity to comment as ordinances is developed and
adopted that implements the Comprehensive Plan. One of the major implementing
tools of the Comprehensive Plan will be the Zoning Ordinance and Subdivision
codes, which will be revised simultaneously with the Comprehensive Plan
development and made consistent with that plan. Additional public hearings
will also be held for those ordinance revisions. As the Comprehensive Plan is
periodically evaluated and revised, citizens will have the opportunity to
comment prior to the adoption of any amendments of the Comprehensive Plan.
j OPPORTUNITY FOR INTERACTION WITH DECISION MAKERS
At the beginning of each City Council meeting, a .Call to Audience„ time is
opened for citizens who wish to speak on any matter at a designated time
during the meeting. The Planning Commission allows for general audience input
on agenda items.
Dates, times and locations of all public meetings a_a publicized in the Tigard
Times and the Portland Oregonian Community Calendar sections, along with a
brief description of the subject of the meeting. Minutes of the Planning
Commission and City Council meetings provide a written record of official's
response to matters heard during the public hearing.
FUNDING
The allocation of specific funding for a citizen involvement program has not
been available in the budget for the City of Tigard. Since the initiation of
the Neighborhood Planning Organization, the City has provided a staff liaison
person for each neighborhood meeting, a place to meet and the cost of printing
informational materials for the neighborhood organizations. It is anticipated
that future trends will include a continuation of the City's support for each
citizen group.
FINDINGS
o Throughout the development of the Tigard Comprehensive Plan, the City has
actively sought the participation of Neighborhood Planning Organization
and other citizens groups.
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o The Neighborhood Planning Organizations and the Committee for Citizen
Involvement have met on a monthly basis throughout the Comprehensive Plan
revision process.
o Continued citizen participation in all aspects of land use planning helps
to ensure that City government meets the needs of Tigard's citizens.
o In order to participate in land use planning decisions, citizens need to
have access to information which enables them to become aware of and
informed about planning issues and City policies. It is essential that f
this information be made available to all citizens in an understandable
form.
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o Land use planning education is an important method to promote and
stimulate interest in the citizen participation process during all phases
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of planning.
POLICIES
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2.1.1 THE CITY SHALL MAINTAIN AN ONGOING CITIZEN INVOLVEMENT PROGRAM AND
SHALL ASSURE THAT CITIZENS WILL BE PROVIDED AN OPPORTUNITY TO BE
INVOLVED IN ALL PHASES OF THE PLANNING PROCESS.
{' IMPLEMENTATION STRATEGIES
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1. The City shall periodically review notification requirements and methods
to determine if they adequately provide notice to affected citizens and
revise these requirements and methods as necessary.
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2. The City shall continue to inform, in a timely manner, all of the
Neighborhood Planning Organizations (NPO) and other citizens groups on all f
land use planning matters.
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3. The City shall continue to assist and support any City Council recognized €€
citizen group in providing adequate meeting places, distribution of
materials, policy direction and staff involvement.
4. Additional citizen task forces shall be appointed by the City Council, as
the need arises, to advise the City with regard to Comprehensive Plan
issues.
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2.1.2 THE OPPORTUNIITES FOR CITIZEN INVOLVEMENT PROVIDED BY THE CITY SHALL BE
APPROPRIATE TO THE SCALE OF THE PLANNING EFFORT AND SHALL INVOLVE A E_
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BROAD CROSS-SECTION OF THE COMMUNITY:
a. THE NEIGHBORHOOD PLANNING ORGANIZATIONS SHALL BE THE PRIMARY MEANS FOR
CARRYING OUT THE PROGRAM;
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b. WHERE APPROPRIATE OTHER INVOLVEMENT TECHNIQUES WILL BE USED; AND
r c. THE COMMITTEE FOR CITIZEN INVOLVEMENT SHALL BE RESPONSIBLE FOR
EVALUATING THE PROGRAM AND FOR WORKING WITH THE NEIGHBORHOOD PLANNING
ORGANIZATIONS IN RECOMMENDING CHANGES IN THE PROGRAM.
IMPLEMENTATION STRATEGIES
1. The Committee for Citizen Involvement and the Neighborhood Planning
Organizations shall conduct their citizen involvement programs in
accordance with the needs of the Tigard community and LCDC Goal 1
requirements. A review and evaluation of each group's programs and
processes shall be reported to the Planning Commission and City Council on
a yearly basis.
2. The City Council, the Planning Commission the Committee for Citizen
Involvement and the Neighborhood Planning Organization shall recommend, as
needed, additional methods for involving citizens in the planning process.
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a 2.1.3 THE CITY SHALL ENSURE THAT INFORMATION ON LAND USE PLANNING ISSUES IS
AVAILABLE IN AN UNDERSTANDABLE FORM FOR ALI, INTERESTED CITIZENS.
IMPLEMENTATION STRATEGIES
1. The City shall continue to publish information on land use planning issues
in a form accessible to all citizens and shall use the Committee for
Citizen Involvement and Neighborhood Planning Organizations as the
F resources for performing such reviews.
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