Ordinance No. 65-14 CITY OF TIGA.RD, OREGON
ORDINANCE No. 65 - 14
All ORDINANCE PRESCRIBING PROCEDURES WITH RESPECT TO
CONTRACTS FOR PUBLIC IMPROVEMENTS.
WHEREAS, Section 40 of the Charter of the City of Tigard
reads as follows:
"Section 40. BIDS. A contract in excess of $500.00
for public improvement to be made by a private con-
tractor shall be let to the lowest responsible bidder
for the contract and shall be done in accordance with
plans and specifications approved by the council. The
right rn reject any or all said
,.
council shall have tS �g..- _
bids."
WIIEREAS, it is necessary and desirable to prescribe policies
and procedures to give effect to the foregoing Charter provision,
NOW, TH&REFORE,
THE CITY OF TIGARD ORDAINS AS FOLLOWS:
Section l: At any time it is proposed by any Department of the
City to undertake any public improvement involving
expenditures in excess of $500.00, the officer in charge of such
department shall prepare, or cause to have prepared, specifications
andpplans for the work in preliminary form and shall submit same
to'the City Recorder or City Clerk for preliminary approval by the
City Council. The City Recorder or City Clerk shall bring the pro-
posed public improvement before the Council at the next regular or
special meeting. "
Such preliminary plans and specifications shall in-
clude a statement of the purpose of the improvement, whether or not
funds are specifically budgeted or available for such expenditure,
the estimated cost, and the probable time of completion and need for
the improvement.
The city officer in charge of such department shall
personally, or by designated subordinate, present the proposal to
the Council at said meeting.
Section 2: Upon approval by the Council of the preliminary plans
r' and specifications, either as submitted or as amended,
the City Recorder or City Clerk shall give notice of intention to
receive written sealed bids at a time and glace in said notice to be
set forth. The notice shall fully describe the purpose for which the
bids are being solicited and the time and place of opening of the
bids, and shall further sta to that plans or specifications, or both,
,a may be obtained from the City Recorder's Office, unless the specifi-
cations are included in the said notice. Such notice shall not be
ORDINANCE NO. 65- 14
s'
4
publicized until completion of plans or spEcifications as may be
necessary.
Except as stated in the next succeeding section,
said notice shall be published in one issue of a. newspaper of gen-
eralweekcurioroto thepdatesofdin the Ciopening oftsaid biof dsrd, not less than
one P
Sects There the interests, or property, of the City would
suffer material injury by delay, or where the�Council
ben
dtermines that the City's public interest would be materiallyauben-
efited by immediate purchase or contract, the Cit Council, y
imous declaration of all councilmen present
f such
ifact., entertive bidsed in
the minutes of the meeting, Y
direct secured informally through public advertising or the circularization
contininthe of written notice for bids, or ooh, blicaimprovement�corsstatincig
fications and requirements for the
that same may be obtained in the office of the City Recorder.
In such instance of informal bidding procedures, rea-
sonable measures shall be taken that calls for bids be adequately
advertised and that prandh
ecrive ycases ofvinforrmal easonable biddingppro -LL..ity
to submit their bids,
sealed
placeise sliall be appointed thereforted and same shall be
opened
he
Section 4: nAll otice�,ashalllbe sealediandth tfiledhe 4with the scity of tRe-
corder, and shall not be opened prior tothe time fixed in the notice.
Section 5. The city official or authorized representative con-
cerned with the said public improvement shall be pre-
sent at the time and place specified in the notice and shall pub-
licly open_ all bids filed.
All bids shall then be promptly evaluated by said tion
public officer and a memorandum recommending acceptance or re,---tion
thereof P�Pjl.rnotfor co: ernsidanytbid whichedoesynot comply with Council S�id public
officer s
terms or conditions fixed by the notice or invitation for bids.
Section 5-
All official specifications, plans, bids, acceptances,
—'-i"' copies of purchase orders and other documents forming
part of the "Public Improvement File" shall be maintained at all
tilde:, in the Office of the City Recorder and be available for public
inspection.
Citof Tiar
Section 7. Inasmuch as it is for the benefit of the ossible delay3
thatthis matter be heard with the least of p City of
and it is necesaroTd ancethe
become,effectiveand
withf the leastepo11 blee-
Tigard that this
delay, an emergency is hesa declared
the City tCouncil iand capproval bby
come effective upon its pas
g Y
the Mayor.
unanimous rote of all Council
PASSED: By the Council, by
members present, after being read three times 1965.
by title only
This 24th day o May,
Recorder - U1y of ..gar
B the Mayor, this 25th-day of May, 1965.
APPROVED: Y
3yOT U3.ty O ar
ORDINANCE No.65- 14 W