Ordinance No. 08-01 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
ORDINANCE NO. 08-
AN ORDINANCE ADOPTING COMPREHENSIVE PLAN AMENDMENT CPA 2007-00005
TO UPDATE THE GOALS, POLICIES, AND RECOMMENDED ACTION MEASURES
PERTAINING TO STATEWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT
WHEREAS, the Tigard City Council directed staff to complete a full update of the Tigard
Comprehensive Plan,including a process for garnering citizen input; and
WHEREAS, the Tigard visioning reports, community surveys, and policy interest team meetings were
utilized to develop draft language for the update of the Tigard Comprehensive Plan; and
WHEREAS, the City has proposed an amendment to the Tigard Comprehensive Plan Chapter 2 by
updating Goals, Policies, and Recommended Action Measures corresponding to Statewide Planning
Goal 1; and
WHEREAS, the Tigard Planning Commission held a public meeting,which was noticed in accordance
with City standards, on December 3, 2007, and recommended approval of the proposed CPA 2007-
00005 by motion and with unanimous vote; and
� S
WHEREAS, on February 5, 20V, the Tigard City Council held a public hearing, which was noticed
in accordance with City standards, to consider the Commission's recommendation on CPA 2007-
00005; and
WHEREAS, on February 5, 200--7' the Tigard City Council adopted CPA 2007-00005 by motion, as
amended, pursuant to the public hearing and its deliberations; and
WHEREAS, Council's decision to adopt CPA 2007-00005 is based on the findings and conclusions
found in the City of Tigard staff report dated December 3, 2007, and the associated record,which
are incorporated herein by reference and are contained in land-use file CPA 2007-00005.
NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: Tigard Comprehensive Plan is amended to include new text and to rescind existing
text as shown in "EXHIBIT A"; and
SECTION 2: This ordinance shall be effective 30 days after its passage by the Council, signature
by the Mayor, and posting by the City Recorder.
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ORDINANCE No. 08-01 � � ��
Page 1 of 2
PASSED: By vote of all Council members present after being read by
number and title only, this 5�/-- day of ?U , 200,
Carol A. Krager,Deputy City Recorder
APPROVED: By Tigard City Council this --5 day of ��u�e�1 , 200`X.
Craig 16irksen,Mayor
Approved as to form:
City Attorney G;x'r�cfi.aci �- I-
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ORDINANCE No. 08-0 1
Page 2of2
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CITIZEN INVOLVEMENT
ADOPTED AMENDMENTS
DATE CPA# CHANGES
SECTION COVER PHOTO:LOUIS BABCOCK
Butterfly Garden Volunteer.
1 City of Tigard Comprehensive Plan
J �
CITIZEN INVOLVEMENT
ecision-makers must have an effective way to hear the voices of the
community.These voices are a key component to a livable community
and help elected officials in establishing the priorities for City
government.This value given to citizen involvement is not a new idea,but one
that professionals in the planning field have long identified as an important
aspect of the planning process.This is particularly true at the local level where
neighborhood residents need to be empowered to help develop ideas and plans
that reflect the wishes of the community.The City's commitment to Citizen
Involvement is partly based on Statewide Planning Goal 1.
! a
Bill
"To develop a citizen involvement program that ensures the opportunity for citizens to be
involved in all phases of the planning process."
Goal 1 requires the local citizen involvement program"clearly define procedures
by which the general public will be involved in the ongoing land-use process."
These actions include methods to involve citizens in land use issues;promoting
successful two-way communication and feedback between the City and its
citizens;means by which citizens may affect
outcomes;clarity and availability of technical
information;and financial support and other •
resources for citizen involvement efforts.All of f i
these actions align with the community's vision
where citizens are informed about how to access
public services and understand their responsibility
to participate as members of the community.
B
Citizen Involvement
Requirements and Aspirations
Tigard complies with the state's citizen involve-
ment requirements as they relate to the City's land use program activities.As part
of its Community Development Code,the City has adopted application,notice,
and hearing procedures that assure the procedural rights of both applicants and
citizens are observed during quasi-judicial land use procedures. In addition,the
Development Code contains specific notice, application,and procedural require-
ments to guide the review and hearing process of legislative land use matters
such as the update of the Comprehensive Plan;changes to the Community
Development Code;Plan and Zoning Map amendments;and development of
specific area plans, etc.
Comprehensive Plan I City of Tigard 1-1
IJP
CITIZEN INVOLVEMENT
It is the City's intention to maintain and improve citizen involvement as
part of the land use planning program. However,Tigard also values citizen
involvement in all other City government venues. The City aspires to engage
its citizens to address important community issues and for them to express
their collective voice to decision-makers. Therefore, the Citizen Involvement
chapter includes goals,policies and recommended action measures that reflect
Tigard's citizen involvement values and aspirations,as well as the need to
observe state requirements related to land use planning.
Citizen Involvement in Tigard
Tigard has a long history of citizen involve-
® ! ment in City affairs,including land use planning.
The structure of citizen involvement has
evolved over time,beginning with the creation
i of Tigard's Community Plan in 1971. Shortly
thereafter,in 1973 the City began to formulate
® ® Neighborhood Planning Organizations (NPOs)
and a Committee for Citizen Involvement (CCI),
f a ® both of which were formally recognized in 1975.
® ® , After the creation of Neighborhood Plans,
participation in NPOs and the CCI lapsed until
they were reestablished in 1982 to work on an
update of the Tigard Comprehensive Plan. After
the updated plan was approved by the Land Conservation and Development
Commission in 1984,the function of NPOs transitioned to a community
involvement body focused on land use issues.
In 1992,the City Council prioritized citizen involvement and replaced the
Neighborhood Planning Organizations with Citizen Involvement Teams (CITs).
At this time the Comprehensive Plan was updated to shift emphasis from the
NPOs to the CITs. The structure of the Committee for Citizen Involvement
(CCI)was also revised to include Citizen Involvement Team Facilitators.This
effort continued until 2002 when participation reached a lull.
In 2004 the City again took steps to reactivate the CCI. The CCI's membership
was expanded to include the remaining Citizen Involvement Team Facilitators
and a representative from each of the City's active boards and commissions
(Planning Commission,Library Board,Parks and Recreation Advisory Board,
1-2 City of Tigard Comprehensive Plan
CITIZEN INVOLVEMENT
etc). The focus of the CCI was also expanded to include the promotion and
enhancement of citizen participation in the wide range of non land use issues,
and on improving the effectiveness of the City's two-way communication
with citizens.
In 2007 the City Council again stressed the
importance of citizen involvement
by adopting as one of its goals, "Improve
communication with Tigard's citizens." t
Subsequently,the City moved to strengthen
citizen involvement through establishment of the
Tigard Enhanced Neighborhood Program. This
was done to foster broader and more diverse
citizen involvement in land use activities and other
aspects of City government. CCI membership
was also expanded. In addition to its current
membership,the CCI includes five citizens
appointed"at-large,"a youth representative,and
Tigard Neighborhood Program representatives.
Besides the CCI and Neighborhood Program,the City involves its citizens
and seeks advice on important community issues in several other ways.These
include Council appointed boards and commissions such as the Planning
Commission,Library Board,Tree Board,Parks and Recreation Advisory Board,
Budget Committee,Youth Advisory Committee, etc. Furthermore, Council
often appoints ad hoc citizen committees to provide advice on matters such as
public facilities,land-use,urban design,transportation projects, etc.
Honoring Past Citizen Involvement —
"Tigard Beyond Tomorrow"
The Tigard Comprehensive Plan also honors the past efforts by Tigard's
citizens to express a shared community vision of the future. During the past
decade Tigard citizens met and assembled the Tigard Vision from the results
of community workshops, surveys,open houses,and ongoing dialogues with
citizens and the business community. The values and aspirations expressed
by"Tigard Beyond Tomorrow"visioning have been significant in the 2007
Comprehensive Plan update.
Comprehensive Plan I City of Tigard 1-3
CITIZEN INVOLVEMENT
KEY FINDINGS:
■ Tigard's citizen involvement efforts have changed over time and the
Comprehensive Plan's current Citizen Involvement chapter is out of date.
It requires significant update to reflect current conditions,circumstances,
community values and aspirations.
■ Tigard's citizen involvement efforts are
partially based on Statewide Planning Goal
1,Citizen Involvement. However,the City
r values citizen involvement in all aspects of
City government and seeks to involve its
® citizens in other venues.
r r ® ■ Implementing Statewide Planning Goal 1 and
Tigard Development Code Standards will
ensure citizens can participate in the
City's quasi-judicial and legislative land use
® 1
• processes.
r ® ■ Other avenues for citizen participation
B t include Council appointed boards and
commissions and ad hoc citizen advisory
committees.
e ■ Tigard is committed to: successful two-way
communication and feedback between the
City and its citizens;providing processes by
which citizens may affect outcomes;clarity
m and availability of technical information;
and providing financial support and other
resources for citizen involvement efforts.
■ The charge of the Committee for Citizen Involvement is to promote
citizen involvement in land use matters and in many other aspects of City
government.
■ Update of the Comprehensive Plan has involved a structured citizen involve-
ment effort including open houses,engagement of policy interest teams
and boards and commissions,Planning Commission,and City Council
work sessions and public hearings. Also,the Comprehensive Plan Project
has been significantly informed by the Tigard Beyond Tomorrow visioning
process.
1-4 Cityof Tigard I Comprehensive Plan
CITIZEN INVOLVEMENT
■ The citizens of Tigard value and understand their responsibility to
participate as members of the community.
GOAL:
1.1 Provide citizens,affected agencies and
other jurisdictions the opportunity to
participate in all phases of the planning
process. ® `
POLICIES:
1. The City shall maintain a Committee for
Citizen Involvement representative of a '
broad cross-section of the Community to:
� t o
A. Make recommendations to the City
regarding ways to engage the public in
City issues,projects,and the land use
process;
B. Help implement and develop a public '
information and citizen involvement
program applicable to a wide range of
issues;and
C Support the enhancement of Tigard's
overall level and quality of civic engagement by promoting mean-
ingful citizen involvement in city government.
2. The City shall define and publicize an appropriate role for citizens in
each phase of the land use planning process.
3. The City shall establish special citizen advisory boards and committees to
provide input to the City Council,Planning Commission,and City staff.
4. The City shall provide staff and financial support to the Committee for
Citizen Involvement and any other appointed board or committee.
5. The opportunities for citizen involvement provided by the City shall be
appropriate to the scale of the planning effort and shall involve a broad
cross-section of the community.
Comprehensive Plan I City of Tigard 1-5
t.
I CITIZEN INVOLVEMENT
■ The citizens of Tigard value and understand their responsibility to
participate as members of the community.
RECOMMENDED ACTION MEASURES:
i. Report the activities of the Committee for Citizen Involvement
annually to the City Council to ensure they are in accordance
with the needs of the Tigard community and Statewide
Planning Goal 1 requirements.
ii. Establish a process for the Citizen Involvement Committee
to meet with the City Council and Planning Commission on
topic-specific issues relating to citizen involvement.
iii. Recognize citizens, organizations,and stakeholders who put
forth exceptional civic efforts.
iv. Work with the Tigard-Tualatin School District and local private
schools to encourage the involvement of youth in City govern-
ment.
V. Appoint additional citizen task forces,as the need arises,to
advise the City with regard to Comprehensive Plan issues.
vi. Develop and maintain a neighborhood program that includes
land use planning.
vii. Review and evaluate the effectiveness of the citizen involve-
ment program,including the effectiveness of individual boards,
committees,and the enhanced neighborhood program on a
yearly basis.
viii. Assist and support any City Council appointed citizen group
by providing adequate meeting places,distribution of materials,
policy direction,and staff involvement.
1-6 City of Tigard I Comprehensive Plan
IJP
CITIZEN INVOLVEMENT 1
GOAL:
1.2 Ensure all citizens have access to:
A. opportunities to communicate directly to the City; and
B. information on issues in an understandable form.
POLICIES:
1. The City shall ensure pertinent information is readily accessible to
the community and presented in such a
manner that even ,
technical information is easy to understand.
r � ®
2. The City shall utilize such communication
methods as mailings,posters,newslet-
ters,the internet,and any other available
media to promote citizen involvement and
continue to evaluate the effectiveness of ,
methods used.
e
•
3. The City shall work to maximize citizen
involvement through education and
accessibility.
® t
4. The City shall ensure citizens receive
a timely response from policy-makers
regarding recommendations made
through the citizen involvement program.
5. The City shall seek citizen participation and input through collabora-
tion with community organizations,interest groups,and individuals in
addition to City sponsored boards and committees.
6. The City shall provide opportunities for citizens to communicate to
Council,boards and commissions,and staff regarding issues that
concern them.
Comprehensive Plan ( City of Tigard 1-7
CITIZEN INVOLVEMENT
RECOMMENDED ACTION MEASURES:
i. Provide translations of information to non-English speaking
members of the community.
ii. Update and maintain the City of Tigard Communications Plan.
iii. Ensure that when citizens ask questions the response is
welcoming,timely,and includes sources of additional
information.
iv. Review City notification requirements and methods periodi-
cally to determine if they adequately provide notice to affected
citizens. Revise these requirements and methods as necessary.
V. Continue to publish information on land use planning issues in
a form accessible to all citizens.
vi. Utilize methods such as town halls, open houses,public
displays,newsletters,mailings,comment cards, surveys,and
the internet to inform the public and receive information from
them about important issues and events.
vii. Update and maintain a running list of citizen involvement
opportunities to be posted in City Hall,the Tigard Library,and
online.
viii. Include and publicize a final citizen involvement report at the
end of any major decision or process.
ix. Define the feedback mechanism in advance of citizen
comment.
X. Ensure response to citizen comment is welcoming,timely,and
includes suggestions for how citizens can be further involved.
xi. Update and maintain a list of community organizations to
participate in discussion of City issues.
1-8 City of Tigard I Comprehensive Plan
CITIZEN INVOLVEMENT (into I
xii. Implement a Speakers Bureau program to facilitate two-way
communication between community organizations and City
Hall.
xiii. Require Communication Plans in advance of major City
Projects for review by the Committee for Citizen Involvement.
Comprehensive Plan City of Tigard 1-9