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10/06/2010 - Packet Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD 1 Name of Board, Commission or Committee , 0- Date of Meeting I have verified these documents are a complete copy of the official record. Print Name Signature Date City of Tigard 6 � Transportation Advisory Committee ❑ Agenda MEETING DATE/TIME: October 6, 2010, 6-30 to 8:30 p.m. MEETING LOCATION: City of Tigard Library, 2nd Floor Conference Room 13500 SW Hall Blvd., Tigard 1. Call to order Jeremy 6:30 PM 2. Committee Business 6:45 PM a. Roll Call Liz/Twila b. Minutes from August/September meetings Liz/Twila C. Visitor Comments Jeremy 3. Metro Project Funding— update Mike 6:50 PM 4. Pedestrian/Bicycle Subcommittee— update Mike 6:55 PM 5. TriMet Pedestrian Access Study Judith 7:00 PM 6. Capital improvement Plan Project Selection Toby 7:10 PM This is the first of two sessions that will be devoted to the CIP. At this session, staff will review the CTP process and idenfift the projects currently being considered for inclusion.At the November meeting, TTAC will be asked far a recommendation on preferred/priority projects for the next CP. 7. Construction Updates Mike 8:15 PM 8. Adjourn Jeremy 8:30 PM NOTE: Please remember that the library is still open when we adjourn our meeting. Please leave the meeting room quietly as a courtesy to library staff and patrons. TRANSPORTATION ADVISORY COMMITTEE AGENDA— October 6, 2010 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page I ofl City of Tigard Transportation Advisory Committee [TTAC1 MINUTES Wednesday, October 6, 2010, 6:30 PM— 8:30 PM Tigard Library 2"d Floor Conference Room- 13500 SW Hall Blvd.,Tigard, Oregon MEMBERS PRESENT (8): Christopher Warren;Basil Christopher;Don Fox; Steven Bass;Karen Hughart (alternate);Mike Stevenson; Cam Gilmour and Jennifer Stanfield MEMBERS ABSENT (4): Anthony Rivano;Dennis Mitchell;Jeremy Verrnilyea;Maurenen Wolf OTHERS PRESENT: Christine Benavidez;Caroline Barkley STAFF PRESENT (5): Michael McCarthy,Toby LaFrance,Judith Gray;Twila Willson;Liz Lutz 1. Call to Order The meeting started at 6:30 pm. 2. Committee Business a. Roll Call-Liz Lutz called the roll. b. Minutes-The minutes of August 4, 2010 and September 1, 2010 meetings were approved as presented by unanimous vote. 3. Metro Project Funding Update: Mike McCarthy reported that he met with Metro staff regarding the Walnut Street project (adding sidewalks and bike paths in front of Fowler Middle School). Metro staff said the project fit well with their program guidelines. Mike then went to Council and with a close vote the Walnut project was approved to be submitted to Metro for funding allocation. J:\Transportation Advisory ComFnittee\2010\100610\rinaiized minutes 10-06-10.docxl:\'1'ranspor€a6on Advisory Committee\2010\100610\DRAF1'Minutes 10- 06.10.docx Page 1 of 2 4. Pedestrian/Bicycle Subcommittee-update: Mike reported that this subcommittee held its first meeting on September 22,2010. They had a brainstorming session. They will meet monthly and are eager to be helpful. There are 9 members, 2 don't ride and the others are walkers and bicycle riders. 5. TdMet Pedestrian Access Study: Judith said that this study was started by Transit TriMet approximately 8 months ago. They want to see the conditions of pedestrian activity and access to transit within.Tigard. Judith was involved in a walk around downtown Tigard. She said that the downtown area is fairly good in pedestrians conditions once within downtown;getting to mass transit sites. Tthere are barriers,however,getting to downtown.Tigard. Next steps include review of the TSP, a detail field audit and cost estimates and prioritization. Concern was expressed regarding Transit's cut of services and/or routes.Judith said this walking tour with Transit led her to exploring a walking reap of downtown Tigard to highlight major services and amenities. 6. Capital Improvement Plan Project Selection: Toby LaFrance.introduced himself and then talked about the Capital Improvement Plan (CIP) process for the 2011-2012 budget cycle as well as the 5 year CIP cycle. The budget forecast is being constructed by City staff in the next few weeks. He provided a handout of the City Operating Budget flowchart and discussed the CIP portion of this chart. The advisory boards, including TTAC, provide a list of priority projects to the CIP team, (made up of City staff) in November. Toby provided the committee members with a ranking worksheet to assist them in prioritizing the projects and then discussed each project within the 5 year CIP. He indicated that at the next meeting, the committee will come up with a prioritization of the 12 projects within the CIF's street system. Mike McCarthy handed out and reviewed the list of the Street system projects that will need to be prioritized at the next meeting. Each page featured a picture of the street to be upgraded, scope of work, project cost, traffic volume and a background of complicating issues for each project. 7. Construction Updates: Mike McCarthy updated the committee on the overlays on 72°d and Bonita and Sequoia Parkway;progress on Burnham Street, Greenburg Rd and Pacific Hwy and slurry seal project throughout the City. Adjourn The meeting was adjourned at 8:25 PM. Liz Lutz,TTAC Secretary ATTEST: Christopher Warren,Vice-Chairman J:\TransportaCion,Advisory Corrunittee\2010\100610\3'inaGred minutes 10-06-10.docxL\'TTramportation Advisory Committee\2010\100610\DRAFT Minutes 10- f 06-10.docx Page 2 of 2 The next TTAC meeting will be held on Wednesday, November 3,2010 from 6.•30pm-8:30pm, Tigard Library, 2"Floor Conference Room. l. J ,i:\Transportation Advisory Conuraittee\2010\100610\Finalized minutes 10-06-10,docxl:\'T'ranspormtion Advisory Committee\2010\100610\DRAFT'Minutes 10- 06-10.docx Page 3 of 3 A� City of Tigard Memorandum. To: Tigard Transportation Advisory Committee (TTAC) From: Toby LaFrance, Finance and Information Services Director Re: Materials for October 6, 2010 Meeting Date: September 29, 2010 During the TTAC meeting on October 6, 2010, I will be presenting information about our Capital Improvement Plan (CIP) process with Carissa Collins, Sr. Management Analyst with the Finance and Information Services (FIS) Department. The purpose of the presentation is to provide you with information so that you can assist the City by providing input to our process of prioritizing transportation projects for the next CIP. This will take two meetings. In the October meeting, we will present information about the process and the potential projects. In the November meeting we will ask that the TTAC provide input on prioritization of the projects. In your packet, we have provided three documents. During the meeting on October 6tb, staff will be going over the information in these documents. We have enclosed them for your reference, should you want to preview them prior to the meeting. These documents are: 1. A diagram of Tigard's Budget / Forecast / CIP process. The purpose of this document is to show how your recommended prioritization fits into the process as a whole. As you can see toward the bottom of the first page in the left column,we are seeking input from.Advisory Boards such as TTAC by early November. This will help the CIP Team to rank all the projects for CIP development, funding, and adoption during the budget process. 2. The CIP Ranking Worksheet. This document shows you the criteria the CIP Team uses to rank and prioritize projects for the CIP. Please bear in mind that these criteria are used for all types of CIP projects, such as parks, water, and sewer. As such, they are fairly generic to be able to cover multiple types of systems. TTAC can choose to use these criteria, something similar, or something completely different for your prioritization process. 3. A list of projects for prioritization. This list has been pulled from three sources. First are projects in the current CIP that are not currently underway. Second is the Transportation System Plan. Third are projects submitted by staff. Citizen nomination using the Neighborhood Network is a fourth source for projects. That process is still open through the end of October. There are no projects to add to the Streets System yet. If there are citizen nominated projects, those will be added for the November meeting. Projects that are part of the existing CIP and are currently underway (such as Burnham St.) are not part of the prioritization process since Tigard is already committed to these projects. If you have any questions or comments, please feel free to contact me at tobY@ti� ar�gov or 503.718.2406. C1P Ranking Worksheet Project Manager Project Name Date Criteria High Medium Low Public health and Project eliminates a Project reduces a Project mitigates a Project has no impact Project degrades safety current and present current and present potential public on public health or public health or public health or public health or health or safety risk safety safety safety condition safety condition Environmental Substantially Alleviates an ongoing Cleans up past Has negative impact Has negative impacts Impact improves the city's degradation to the degradation or on environment on the environment environment environment prevents future which is mitigated that cannot be degradation mitigated Federal or state The project is Project is needed to No state or federal Project does not Project moves the mandates required to meet a bring a system standards apply to make any progress system further away state or federal component up to this project toward meeting state from state or federal permit or other federal or state or federal standards. requirements enforceable standards requirement Livability/Vitality Improves city wide Improves city wide Improves livability/ Improves livability/ Does not improves Enhancement livability/vitality for livability/vitality for vitality for some vitality for few livability/vitality all segments most segments segments segments Council goals or The project is listed is needed to reach at Indirectly Relates to Does not relate to is contrary to a interest specifically as a least one council goal one goal any council goals council goal council goal Indirectly relates to Community interest Has wide community Has mixed support Has mixed support People do not have a Many people oppose support the project with most with an even split of opinion (do not care) the project in support support&opposition about the project Readiness to proceed Is fully funded, is Design is done, Project is funded and Has partial funding Is not funded under construction or permits and right of ready to start but no bids have been way has been work has been received. secured. completed Funding partnerships Project has grant Project is listed for a Project is funded by a Project has multiple Project is only funded funds awarded and grant and is likely to low interest loan that funding sources from city resources will lose them if it receive funding are time sensitive,or which are not time does not proceed during the budget is eligible for a future sensitive cycle grant Cost effectiveness Project will pay for its Project will pay for its Project adds to Project adds Project adds to self over less than self in less than five operational cost but operational cost but operational cost five years in reduced years in reduced cost is the lease life cycle the cost is paid for without revenue cost to the city to citizens cost alternative with increased offset operational revenue System reliability Alleviate a risk that Alleviate a risk that Alleviate a risk that Alleviate a risk of Alleviate a risk of threatens life or results in severe results in minor lost system failure causing system failure causing would result in property lost of property inconvenience to the inconvenience to the irreparable harm public city staff Implements a master fully implements at fully implements at makes progress does not implement a is not consistent with plan more than one least one toward meeting a recommendation in any adopted system recommendation in recommendation in master plan goals an adopted plan or is plan an adopted master an adopted master not anticipated in a plan plan master plan General comments about the project: FY 2011-16 Capital Improvement Program Project hist Sneers S tem 'The existing North D kom Street bridge over Fanno Creek is ;very narrow,lacks space for pedesurians and cyclists,and may ;have deteriorated to a condition in which it may be eligible for !bridge replacement grant Funds. This project would replace the emsting bridge with a new bridge wide enough to ;accommodate pedestrians and cyclists alongwith motor ] N,Dakota Street Ba R lacement jvehicles €Not In-pfoeress;S 1 S €5 I$ 231,500 ;S 2,232 500 i$ :$ 2,464,000 121st Avenue Complete Street,Walnut to! � 2 New Proiect I S €S .S `S I S I S 1,000,000 I$ Gaarde i 000,OD0 135th,Avenue/Walnut SMct4€10,000i$ 40{1,000 3 Intersect on Im rovement New Pro ecr ;$ I$ 1 5 'S 'S '$ 4 72nd/Daamouth Intersection Im ravement New Proieet :$ ;S - `S S S i$ 1,100,0M •'.$ i,100,00D 5 Commexaal Street New project ;S S :S ;5 ;S 1 S 408,000 :$4 _...11D,000 6 Hall/McDonald Intersection ;$ 400,000 $ 400,000 Sm rovement New Project ;S =5 I S I S 1 5 7 Pacific H -99 Y/72nd Ave New Proiect 'S_ 'S 'S_ :S :5 :S 2,000,000 :$ 2,0DO,D06 8 Pacific H -9910/Damuouth St. New Proiect $ I S :S S$ S ;$ 6,000,000 ;$ 6,000,000 Pacific Hwy-9MGaarde 9 Street/McBonald Sweet New Pro"ect y$ - j S 7,000,000 !$ 7,600,D00 Walnut Street Complete Streit,116th to 14 2,€70,001$ 2,000,000 New Ptoiect $ x Tedemn Walnut Street Complete Street,Tiedeman H New Proiect I S :S S '$ 'S 1$ 5,000,000 1$ 5,000,000 11 to Pacific 12 ;Upgrade the pedestrial signals at these three intersections to Crosswalk Beacon U de lelirtrinate in avemer:t li his and install overhead s' al li h€x New Project. :S 1 S - 1 S 1 S !S 'S 325,000 I$ 325,000 Nor-in____mm_I'r g=.Project is in flit current C1P but has not started. w�Pro'eo_Not in the CIP;From amaster plan.