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CPA2007-00005
4�N re On Department of Land Conservation and Development ., u� { ' Et4c.,._; .ial 635 Capitol Street, Suite 150 -- Salem, OR 97301-2540 j Theodore R.Kulongoski,Governor (503) 373-0050 Fax(503) 378-5518 www.lcd.state.or.us NOTICE OF ADOPTED AMENDMENT February 13, 2008 wiNewssa TO: Subscribers to Notice of Adopted Plan or Land Use Regulation Amendments FROM Mara Ulloa,Plan Amendment Program Specialist SUBJECT: City of Tigard Plan Amendment DLCD File Number 011-07 The Department of Land Conservation and Development(DLCD) received the attached notice of adoption. A copy of the adopted plan amendment is available for review at the DLCD office in Salem and the local government office. Appeal Procedures* DLCD ACKNOWLEDGMENT or DEADLINE TO APPEAL: February 29,2008 This amendment was submitted to DLCD for review 45 days prior to adoption. Pursuant to ORS 197.830 (2)(b)only persons who participated in the local government proceedings leading to adoption of the amendment are eligible to appeal this decision to the Land Use Board of Appeals (LUBA). If you wish to appeal,you must file a notice of intent to appeal with the Land Use Board of Appeals (LUBA)no later than 21 days from the date the decision was mailed to you by the local government. If you have questions, check with the local government to determine the appeal deadline. Copies of the notice of intent to appeal must be served upon the local government and others who received written notice of the final decision from the local government. The notice of intent to appeal must be served and filed in the form and manner prescribed by LUBA, (OAR Chapter 661,Division 10). Please call LUBA at 503-373-1265, if you have questions about appeal procedures. *NOTE: THE APPEAL DEADLINE IS BASED UPON THE DATE THE DECISION WAS MAILED BY LOCAL GOVERNMENT. A DECISION MAY HAVE BEEN MAILED TO YOU ON A DIFFERENT DATE THAN IT WAS MAILED TO DLCD. AS A RESULT YOUR APPEAL DEADLINE MAY BE EARLIER THAN THE ABOVE DATE SPECIFIED. Cc: Gloria Gardiner,DLCD Urban Planning Specialist Darren Nichols, DLCD Community Services Division Manager Cliff Voliva,DLCD Communications Officer Marissa Daniels, City of Tigard <paa>ya In person❑electronic❑ mailed M Z DLCD DEPT OF Notice of Adoption FEB 112008 THIS FORM MUST BE MAILED TO DLCD LAND CONSERVATION WITHIN 5 WORKING DAYS AFTER THE FINAL DECISION AND DEVELOPMENT PER ORS 197.610,OAR CHAPTER 660-DIVISION 18 1-or t3LC'U Use Orii Jurisdiction: City of Tigard Local file number: CPA 2007-00005 Date of Adoption: 2/512008 Date Mailed: 2/8/2008 Was a Notice of Proposed Amendment (Form 1) mailed to DLCD? YesDate: 10/19/2007 ® Comprehensive Plan Text Amendment ❑ Comprehensive Plan Map Amendment ❑ Land Use Regulation Amendment ❑ Zoning Map Amendment ❑ New Land Use Regulation ❑ Other: Summarize the adopted amendment. Do not use technical terms. Do not write "See Attached". Amend the current Comprehensive Plan Topic 2: Citizen Involvement to update the goals,policies,and recommended action measures to reflect current community conditions and values. Does the Adoption differ from proposal? No, no explaination is necessary Plan Map Changed from: to: Zone Map Changed from: to: Location: Acres Involved: Specify Density: Previous: New: Applicable statewide planning goals: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ® ❑ ❑ DEED ❑ ❑ ❑ ❑ ❑ c ❑ ❑ ❑ ❑ EE Was an Exception Adopted? 0 YES ® NO Did DLCD receive a Notice of Proposed Amendment... 45-days prior to first evidentiary hearing? ®Yes ❑ No If no, do the statewide planning goals apply? ❑ Yes ❑ No If no, did Emergency Circumstances require immediate adoption? ❑ Yes ❑ No DLCD file No. I t 01 i (90,6 Please list all affected State or Federal Agencies, Local Governments or Special Districts: } Metro Local Contact: Marissa Daniels, Assistant Planner Phone: (503) 718-2428 Extension: Address: 13125 SW Hall Blvd. Fax Number: 503-718-2748 City: Tigard,OR Zip: 97223 E-mail Address: marissa @ tgard-or.gov ADOPTION SUBMITTAL REQUIREMENTS • This form must be mailed to DLCD within 5 working days after the final decision per ORS 197.610,OAR Chapter 660-Division 18. 1. Send this Form and TWO Complete Copies (documents and maps)of the Adopted Amendment to: ATTENTION: PLAN AMENDMENT SPECIALIST DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT 635 CAPITOL STREET NE,SUITE 150 SALEM,OREGON 97301-2540 2. Electronic Submittals: At least one hard copy must be sent by mail or in person,but you may also submit an electronic copy,by either email or FTP. You may connect to this address to FTP proposals and adoptions:webserver.lcd.state.or.us. To obtain our Username and password for FTP,call Mara Ulloa at 503-373-0050 extension 238, or by emailing mara.ulloa @state.or.us. 3. Please Note: Adopted materials must be sent to DLCD not later than FIVE (5)working days following the date of the final decision on the amendment. 4. Submittal of this Notice of Adoption must include the text of the amendment plus adopted findings and supplementary information. 5. The deadline to appeal will not be extended if you submit this notice of adoption within five working days of the final decision. Appeals to LUBA may be filed within TWENTY-ONE (21)days of the date, the Notice of Adoption is sent to DLCD. 6. In addition to sending the Notice of Adoption to DLCD,you must notify persons who participated in the local hearing and requested notice of the final decision. 7. Need More Copies? You can now access these forms online at http://www.lcd.state.or.us/. Please print on 8-1/2x11 green paper only. You may also call the DLCD Office at(503) 373-0050; or Fax your request to: (503)378-5518;or Email your request to mara.ulloa @state.or.us - ATTENTION: PLAN AMENDMENT SPECIALIST. http://www.lcd.state.or.us/LCD/forms.shtml Updated November 27,2006 L CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 08- 0 I AN ORDINANCE ADOPTING COMPREHENSIVE PLAN AMENDMENT CPA 2007-00005 TO UPDATE THE GOALS, POLICIES, AND RECOMMENDED ACTION MEASURES PERTAINING TO STATEWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT WHEREAS, the Tigard City Council directed staff to complete a full update of the Tigard Comprehensive Plan,including a process for garnering citizen input; and WHEREAS, the Tigard visioning reports, community surveys, and policy interest team meetings were utilized to develop draft language for the update of the Tigard Comprehensive Plan; and WHEREAS, the City has proposed an amendment to the Tigard Comprehensive Plan Chapter 2 by updating Goals, Policies, and Recommended Action Measures corresponding to Statewide Planning Goal 1;and WHEREAS, the Tigard Planning Commission held a public meeting,which was noticed in accordance with City standards, on December 3, 2007, and recommended approval of the proposed CPA 2007- 00005 by motion and with unanimous vote; and WHEREAS, on February 5, 2007, the Tigard City Council held a public hearing, which was noticed in accordance with City standards, to consider the Commission's recommendation on CPA 2007- 00005; and WHEREAS, on February 5, 2007, the Tigard City Council adopted CPA 2007-00005 by motion, as amended, pursuant to the public hearing and its deliberations;and WHEREAS, Council's decision to adopt CPA 2007-00005 is based on the findings and conclusions found in the City of Tigard staff report dated December 3, 2007, and the associated record,which are incorporated herein by reference and are contained in land-use file CPA 2007-00005. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Tigard Comprehensive Plan is amended to include new text and to rescind existing text as shown in "EXHIBIT A";and SECTION 2: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. ORDINANCE No. 08-0 Page 1of2 • e . PASSED: By / ' ' vote of all Council members present after being read by number and title only, this S—f day of J./i42ti , 20074 I - d/r)-(>4. - -e ,._ Carol A. Krager,Deputy City Recorder APPROVED: By Tigard City Council this -51 h day of VIC 64 u j ,2007. Craig irksen, Mayor Approved as to form: 2417y) City Attorney .it.titied to be a True Copy of Original on File 7 By Recorder- City of .and • Date:Deputy-:°;b: ". C ;v:C")""--- Ii II I ORDINANCE No. 08- (h 1 1 Page 2 of 2 • • 4,ifb AO- A 14 • CUM a u O u - i N � Citizen Involvement 'To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process. • ' E i D CITIZEN INVOLVEMENT ADOPTED AMENDMENTS DATE CPA# CHANGES • • • { j4 If i1 SECTION COVER PHOTO:LOUIS BABCOCK Butterfly Garden Volunteer. City of'f'igard I Comprehensive Ilan • 9 (I,CITIZEN INVOLVEMENT I Decision-makers must have an effective way to hear the voices of the community. These voices are a key component to a livable community and help elected officials in establishing the priorities for City government. This value given to citizen involvement is not a new idea,but one that professionals in the planning field have long identified as an important aspect of the planning process.This is particularly true at the local level where neighborhood residents need to he empowered to help develop ideas and plans that reflect the wishes of the community. The City's commitment to Citizen Involvement is partly based on Statewide Planning Goal 1. GOAL l: Citizen 1nynlvenitrne . ` , ;i44;lE "To develop a citizen involvement program that ensures the opportunity for citizens to be invoked in all phases of the planning process." Goal 1 requires the local citizen involvement program "clearly define procedures by which the general public will be involved in the ongoing land-use process." These actions include methods to involve citizens in land use.issues;promoting successful two-way communication and feedback between the City and its . citizens;means by which citizens may affect outcomes; clarity and availability of technical ate .• information;and financial support and other I�ZrXY�I resources for citizen involvement efforts. All of complies these actions align with the community's vision ' where citizens are informed about how to access With the �• public services and understand their responsibility 1. to participate as members of the community state S C1 tizen • involvement" Citizen Involvement Requirements and Aspirations "eghhu ernent�." , Tigard complies with the state's citizen involve- ment requirements as they relate to the City's land use program activities.As part of its Community Development Code, the City has adopted application,notice, and hearing procedures that assure the procedural rights of both applicants and citizens are observed during quasi-judicial land use procedures. In addition,the Development Code contains specific nonce, application, and procedural require- ments to guide the review and hearing process of legislative land use matters such as the update of the Comprehensive Plan;changes to the Community Development Code;Plan and Zoning Map amendments;and development of specific area plans,etc. Comprehensive Plan j City of Tigard . 1-1 ' '•Stn IN .• CITIZEN INVOLVEMENT e i 11 11 It is the City's intention to maintain and improve citizen involvement:as part of the land use planning program. However,Tigard also values citizen involvement in all other.City government venues. The City aspires to engage its citizens to address important community issues and for them to express their collective voice to decision-makers, Therefore, the Citizen Involvement chapter includes goals, policies and recommended action measures that reflect Tigard's citizen involvement values and aspirations,as well as the need to 1 observe state requirements related to land use planning. . =�r , Citizen Involvement in Tigard E "Tigard has , r •ti 'rigard has a long history of citizen involve- '.-a long+history= j inent m City affairs,including land use.planting. 11 :-i -I 'he structure of citizen involvement has :, evolved over time, beginning with the creation ;..`?nv.olvement,. . _` of Tigard's Community Plan in 1971,Shortly a ' - , t thereafter,in 1973 the Cite began to formulate in Ci Lt2YS } ,.t Neighborhood Planning Organizations (NPOs) and a Committee for Citizen Invoh-cment(CCP, -i.nclud n land 5 g both of which were formally recognized in 1975. ?? -._ =, After the creation of Neighborhood Plans �f ra.re,pl�xrrtarag.. � �- Neighborhood Plans, 1i _ ,; participation in NPOs and the CCI lapsed until 1 , 0 they were reestablished in 1982 to work on an i - update of the Tigard Comprehensive Plan. After the updated plan was approved by the Land Conservation and Development Commission in 1984, the function of NPOs transiucmed to a community f involvement body focused on land use issues. In 1992, the City Council prioritized citizen involvement and replaced the rNeighborhood Planning Organizations with Citizen Involvement Teams (CTTs). At this time the Comprehensive Plan was updated to shift emphasis from the NPOs to the CITs. The structure of the Committee for Citizen Involvement (CO) was also revised to include Citizen Involvement Team Facilitators.This effort continued until 2002 when participation reached a lull. In 2004 the City again took steps to reactivate the CCI. The COI's membership was expanded to include the remaining Citizen Involvement Team Facilitators 1 and a representative from each of the City's active boards and commissions (Planning Commission, Library Board,Parks and Recreation Advisory Board, . 1 1-2 City of Tigard I Comprehensive Plan i 1 ■ ii • I I J I�, CITIZEN INVOLVEMENT etc), The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation in the wide range of non land use issues, and on improving the effectiveness of the City's two-way communication with citizens. In 2007 the City Council again stressed the importance of citizen involvement ".,.the City '. by adopting as one of its goals,"Improve communication with Tigard's citizens." involves its Subsequently, the City moved to strengthen citizen involvement through establishment of the citizens and .' Tigard Enhanced Neighborhood Program. This seeks advice was done to foster broader and more diverse citizen involvement in land use activities and other on important aspects of City government. CCI membership was also expanded. In addition to its current COMM Unity membership, the CCI includes five citizens appointed "at-large," a youth representative, and Tigard Neighborhood Program representatives. Besides the CCI and Neighborhood Program, the City involves its citizens and seeks advice on important community issues in several other ways.These include Council appointed boards and commissions such as the Planning Commission,Library Board,Tree Board,Parks and Recreation Advisory Board, Budget Committee,Youth Advisory Committee, etc. Furthermore, Council often appoints ad hoc citizen committees to provide advice on matters such as public facilities,land-use, urban design, transportation projects,etc. Honoring Past Citizen Involvement — "Tigard Beyond Tomorrow" The Tigard Comprehensive flan also honors the past efforts by Tigard's citizens to express a shared community vision of the future. During the past decade Tigard citizens met and assembled the Tigard Vision from the results of community workshops, surveys,open houses,and ongoing dialogues with citizens and the business community. The values and aspirations expressed by ''Tigard Beyond Tomorrow"visioning have been significant in the 2007 Comprehensive Plan update. Comprehensive Plan City of Tigard 1-3 i . 1 I i ,l f '' I II3 l' CITIZEN INVOLVEMENT KEY FINDINGS: • Tigard's citizen involvement efforts have changed over time and the Comprehensive Plan's current Citizen Involvement chapter is out of date. It requires significant update to reflect current conditions,circumstances, community values and aspirations. • Tigard's citizen involvement efforts are � rr• '� partially based on Statewide Planning Goal 1 - <. ,3 1,Citizen Involvement. However, the City F values citizen values citizen involvement in all aspects of : ,= City government and seeks to involve its I Zt1.'UQZ'L'�'llZeti�' � citizens in other venues. in'all aspects • implementing Statewide Planning Goal 1 and I ,4 Tigard Development Code Standards will of City y - r i ensure citizens can participate in the 3 City's quasi-judicial and legislative land use. . government , ` proCeSSeS s . And Seek . 5 • Other avenues for citizen participation t&involve f . include Council appointed boards and r, commissions and ad hoc citizen advisory 'its,ci:tizens i `` committees. ,., ,,, • Tigard is committed to. successful two-way _ ? communication and feedback between the ;v enueS.<" City and its citizens; providing processes by * i which citizens may affect outcomes, clarity 1 `- _ ., and availability of technical information; and providing financial support and other resources for citizen involvement efforts. • The charge of the Committee for Citizen Involvement is to promote citizen involvement in land use matters and in many other aspects of City government. 1 • Update of the Comprehensive Plan has involved a structured citizen involve- ment effort including open houses,engagement of policy interest teams and hoards and commissions,Planning Commission,and City Council work sessions and public hearings. Also, the Comprehensive Plan Project has been significantly informed by the Tigard Beyond Tomorrow visioning process. . 1-4 City of Tigard I Comprehensive Plan • • Ea 1) 1 CITIZEN INVOLVEMENT r I III I • The citizens of Tigard value and understand their responsibility to participate as members of the. community. GOAL: 1,1 Provide citizens,affected agencies and other jurisdictions the opportunity to "The citizens participate in all phases of the planning process. of Tigard r ,} {'ULICIES: value an understand 1, The City shall maintain a Committee for Citizen Involvement representative of a their broad cross-section of the Community to: reSpOnsthill ty A. Make recommendations to the City to participate regarding ways to engage the public in r City issues,projects,and the land use. as members process; R. Iielp implement and develop a public ©f the information and citizen involvement 1a program applicable to a wide range of Community. , issues;and C Support the enhancement of Tigard's overall level and quality of civic engagement by promoting mean- ingful citizen involvement in city government. 2. The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. 3. The City shall establish special citizen advisory boards and conwiittees to provide input to the City Council,Planning Commission,and City staff 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appointed board or committee. 5. The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. Comprehensive Plan City of Tigard 1-5 l • • (,i;I`k; I 1 t• CITIZEN INVOLVEMENT • The citizens of Tigard value and understand their responsibility to participate as members of the community. RECOMMENDED ACTION MEASURES. Report the activities of the Committee for Citizen involvement annually to the City Council to ensure they are in accordance with the needs of the'Tigard community and Statewide Planning Goal 1. requirements. ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic-specific issues relating to citizen involvement. Recognize citizens,organizations,and stakeholders who put forth exceptional civic efforts. iv. Work with the Tigard-Tualatin School Distnct and local private schools to encourage the involvement of youth in City govern-. ment. v- Appoint additional citizen task forces,as the need arises,to advise the City with regard to Comprehensive Plan issues. f vt. Develop and maintain a neighborhood program that includes land use planning. Review and evaluate the effectiveness of the citizen involve- ment program,including the effectiveness of individual boards, committees,and the enhanced neighborhood program on a yearly basis. Assist and support any City Council appointed citizen group by providing adequate meeting places, distribution of materials, policy direction,and staff involvement. 1-6 City of'Tigard l Comprehensive Plan • • CITIZEN INVOLVEMENT 161 GOAL: 1.2 Ensure all citizens have access to: A. opportunities to communicate directly to the City;and B. information on issues in an understandable form. POLICIES: 1. The City shall ensure pertinent information is readily accessible to the community and presented in such a 'S manner that even "The City technical information is easy to understand. shall work 2. The City shall utilize such communication methods as mailings,posters, newslet- to inaximize ters, the internet,and any other available citizen media to promote citizen involvement and continue to evaluate the effectiveness of 171 v0I71err1ent methods used. through 3. The City shall work to maximize citizen involvement through education and _eCIuCQtion accessibility. and 4. The City shall ensure citizens receive accessibility." a timely response from policy-makers regarding recommendations made 4• 1. through the citizen involvement program. 5. The City shall seek citizen participation and input through collabora- tion.with community organizations,interest groups, and individuals in addition to City sponsored boards and committees. 6. The City shall provide opportunities for citizens to communicate to Council,boards and commissions,and staff regarding issues that concern them. Comprehensive Plan I City of Tigard 1-7 . .. . . . _ .. IC • • it li i 31 I1131, CITIZEN INVOLVEMENT l IE it RECOMMENDED ACTION MEASURES: i i 1 i. Provide translations of information to non-English speaking i members of the community. ii ii. Update and maintain the City of Tigard Communications Plan. i iiii. Ensure that when citizens ask questions the response is tt +r welcoming, timely,and includes sources of additional i{ information. Ii iv. Review City notification requirements and methods periodt- If cally to determine if they adequately provide notice to affected li citizens. Revise these requirements and methods as necessary. II 11 v Continue to publish information on land use planning issues in I a form accessible to all citizens. I 11 vi. Utilize methods such as town halls,open houses,public .1 displays,newsletters,mailings,comment cards,surveys,and if the internet to inform the public and receive information from them about important issues and events. I� vii. Update and maintain a running list of citizen involvement l opportunities to be posted in City Hall,the Tigard Library,and I online. ji viii. Include and publicize a final citizen involvement report at the 1I end of any major decision or process. ix. Define the feedback mechanism in advance of citizen it continent. x. Ensure response to citizen comment is welcoming, timely,and includes suggestions for how citizens can be further involved. 1 xi. Update and maintain a list of community organizations to participate in discussion of Cite issues. I 1-8 City of Tigard I Comprehensive Plan • • (17,‘i CITIZEN INVOLVEMENT 11131 1 Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. Require Communication Plans in advance of major City Projects for review by the Committee for Citizen Involvement. Comprehensive Plan I City of Tigard 1-9 • Current • • Comprehensive Plan Exhibit C 2. CITIZEN INVOLVEMENT This chapter addresses Statewide Planning Goal#1: "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Tigard is now well known for its active citizen participation program; primarily with the Neighborhood Planning Organizations. Through the drafting and adoption of the Comprehensive Plan,these organizations contributed their time and energy developing Tigard's plan. Plan policies have been prepared to preserve the continuity of Tigard's active citizen involvement program and to ensure that citizens will continue to have access to information that enables them to identify,understand,and have input into the planning issues related to implementation of the Comprehensive Plan. • Additional information on this topic is available in the"Comprehensive Plan Report: Citizens Involvement." Findings • Throughout the development of the Tigard Comprehensive Plan, the City has actively sought the participation of Neighborhood Planning Organizations and other citizens groups. • The Neighborhood Planning Organizations and the Committee for Citizen Involvement met on a monthly basis throughout the Comprehensive Plan revision process. • Continued citizen participation in all aspects of land use planning helps to ensure that City government meets the needs of Tigard's citizens. • In order to participate in land use planning decisions, citizens need to have access to information which enables them to become aware of and informed about planning issues and City policies. It is essential that this information be made available to all citizens in an understandable form. • Land use planning education is important to promote and stimulate interest in the citizen participation process during all phases of planning. POLICY 2.1 1 THE CITY SHALL MAINTAIN AN ONGOING CITIZEN INVOLVEMENT PROGRAM AND SHALL ASSURE THAT CITIZENS WILL BE PROVIDED AN OPPORTUNITY TO BE INVOLVED IN ALL PHASES OF THE PLANNING PROCESS. IMPLEMENTATION STRATEGIES 1. The City shall periodically review notification requirements and methods to determine if they adequately provide notice to affected citizens and revise these requirements and methods as necessary. 2. The City shall continue to assist and support any City Council recognized citizen group in providing adequate meeting places,distribution of materials,policy direction and staff involvement. 3. Additional citizen task forces shall be appointed by the City Council, as the need arises, to advise the City with regard to Comprehensive Plan issues. POLICY 2.1.2 THE OPPORTUNITIES FOR CITIZEN INVOLVEMENT PROVIDED BY THE CITY SHALL BE APPROPRIATE TO THE SCALE OF THE PLANNING EFFORT AND SHALL INVOLVE A BROAD CROSS-SECTION OF THE COMMUNITY: a. THE CITIZEN INVOLVEMENT TEAMS SHALL BE THE PRIMARY MEANS FOR CARRYING OUT THE PROGRAM; Vol. II,Policy 2-1 • • b. WHERE APPROPRIATE,OTHER INVOLVEMENT TECHNIQUES WILL BE USED;AND c. THE CITIZEN INVOLVEMENT TEAM FACILITATORS SHALL SERVE AS THE COMMITTEE FOR CITIZEN INVOLVEMENT AND SHALL BE RESPONSIBLE FOR EVALUATING THE CITIZEN INVOLVEMENT PROGRAM AND FOR WORKING WITH THE NEIGHBORHOOD PLANNING ORGANIZATIONS IN RECOMMENDING CHANGES IN THE PROGRAM. IMPLEMENTATION STRATEGIES 1. The Committee for Citizen Involvement shall conduct their citizen involvement programs in accordance with the needs of the Tigard community and LCDC Goal#1 requirements. A review and evaluation of each group's programs and processes shall be reported to the Planning Commission and City Council on a yearly basis. 2. The City Council, the Planning Commission, and the Committee for Citizen Involvement shall recommend,as needed,additional methods for involving citizens in the planning process. POLICY 2 1 3 THE CITY SHALL ENSURE THAT INFORMATION ON LAND USE PLANNING ISSUES IS AVAILABLE IN AN UNDERSTANDABLE FORM FOR ALL INTERESTED CITIZENS. IMPLEMENTATION STRATEGIES 1, The City shall continue to publish information on land use planning issues in a form accessible to all citizens. (Ord.93-19) 1 I Vol. II, Policy 2-2 i I • • Exhibit D e e MEMORANDUM TIGARD TO: Mayor Craig Dirksen and Members of City Council FROM: Marissa Daniels,Assistant Planner RE: Council Workshop - CPA2007-00005 DATE: December 21, 2007 At the January 15, 2008 City Council meeting, staff will present the proposed goals, policies, and recommended action measures (see the end of this memo for definitions and obligations) for the Citizen Involvement (Statewide Planning Goal 1) chapter of the updated Comprehensive Plan. The proposed language was approved and recommended by the Planning Commission at the December 3 public hearing. Staff will discuss the proposed language, answer questions, and provide any requested information that will help assist Council in making its decision at the February 5 public hearing. Throughout the process of working with citizens, City departments, and the Planning Commission, staff has stressed that proposed Comprehensive Plan language must be capable of being implemented and in the interest of the whole community. Staff has worked closely with citizen stakeholders to explain the implications of certain policy recommendations. Most of the time, the process has achieved a consensus outcome. In staff's role as facilitators, we presented the best professional advice possible to all involved. Sometimes this professional advice was contrary to the wishes of the citizens, but staff has not unilaterally changed or removed citizen recommendations. It is the role of the Planning Commission to recommend, and the City Council to determine,City policy. The general discussion by the Planning Commission on the Citizen Involvement chapter and the major principles included is as follows: Citizen Involvement Chapter(Statewide Planning Goal 1) The key principles included in this chapter revolve around Statewide Planning Goal 1,There are two goals contained in this chapter. The first goal is focused on citizen involvement in land use- ensuring that everyone has the opportunity to participate in all phases of the planning process. The second goal is more general,although it still applies to land use- ensuring citizens have access to information I:\LRPLN\Council Masuials12009\2-5-08 Exhibit D CC Workshop CPA 2001-OOOO5.doc 1 • and opportunities to communicate with City staff, elected and appointed officials. The Planning Commission commended the work of the Policy Interest Team and the Committee for Citizen Involvement. The Commission did not recommend any changes to the proposed language. Definitions and Obligations of Goals, Policies, and Recommended Action Measures Tigard Comprehensive Plan Comprehensive Plan goals, policies, and recommended action measures have different definitions and impart different obligations to decision makers. They also relate differently to one another. The following describes goals,policies, and recommended action measures in greater detail. Goals, policies and recommended action measures identify the intent of the City to accomplish certain results. The goals and policies relate to one another and are obligations the City wishes to assume. Recommended action measures support the obligations to achieve a desired end,but do not signify an obligation themselves. Goal Definition - A general statement indicating a desired end or the direction the City will follow to achieve that end. Obligation - The City cannot take action which violates a goal statement unless: 1. Action is being taken which clearly supports another goal. 2. There are findings indicating the goal being supported takes precedence (in the particular case) over another. Policy Definition - A statement identifying Tigard's position and a definitive course of action. Policies are more specific than goals. They often identify the City's position with regard to implementing goals; however, they are not the only actions the City can take to accomplish goals. Obligation - The City must follow relevant policy statements when amending the Comprehensive Plan, or developing other plans or ordinances which affect land use. To amend the Comprehensive Plan,the City must show consistency with the Statewide Land Use Goals. Such an amendment must take place following prescribed procedures prior to taking an action that would otherwise violate a Plan policy. Recommended Action Measures Definition -A statement which outlines a specific City project or standard which,if executed,would implement goals and policies. Recommended action measures also refer to specific projects, standards, or courses of action the City desires other jurisdictions to take in regard to specific issues. These statements also define the relationship the City desires to have with other jurisdictions and agencies in implementing Comprehensive Plan goals and policies. Obligation - Completion of projects, adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies, will depend on a number of factors such as citizen priorities, finances,staff availability,etc. 1:\LAPLN\Council M,,mals\2008\2.5-08 Exhibo D CC Workshop CPA 2007.00005.dx 2 It. • • The City should periodically review and prioritize recommended action measures based on current circumstances, community needs, and the City's goal and policy obligations. These statements are suggestions to future City decision-makers as ways to implement the goals and policies. The listing of recommended action measures in the plan does not obligate the City to accomplish them. Neither do recommended action measures impose obligations on applicants who request amendments or changes to the Comprehensive Plan. The list of recommended action measures is not exclusive. It may be added to,or amended,as conditions warrant. 3 I:\LRPIN\Council Materials\2008\2-5-08 Exhibit D CC Workshop CPA 2007-00005.doc CITY OP TIGARD PLANNING COMMISSION Meeting Minutes December 3,2007 1. CALL TO ORDER President Inman called the meeting to order at 7:04 p.m. The meeting was held in the Tigard Civic Center,Town Hall,at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Inman;Commissioners Anderson,Caffall,Doherty, Fishel, Hasman,Vermilyea,and Walsh Commissioners Absen ; Commissioner Muldoon Staff Present: Ron Bunch,Assistant Community Development Director;Marissa Daniels, Assistant Planner;Jerree Lewis,Confidential Executive Assistant;Doreen Laughlin, Administrative Specialist II 3. COMMUNICATIONS Other than a quick explanation by Doreen Laughlin about a handout on Zoning, there were no further communications to report. 4. APPROVE MEETING MINUTES There was a motion by Commissioner Caffall,seconded by Commissioner Walsh, to approve the November 19,2007 meeting minutes as submitted. The motion was approved as follows: AYES: Caffalll,Doherty,Hasman,Inman,Walsh NAYS: None ABSTENTIONS:Vermilyea,Fishel,Anderson EXCUSED: Muldoon 5. PUBLIC HEARING 5.1 COMPREHENSIVE PLAN AMENDMENT(CPA) 2007-00005 Tigard Comprehensive Plan Update of Statewide Planning Goal 1: Citizen Involvement PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 1 ' metpwrkweenppipo 124-07 amt minute/006 • • REQUEST: Amendments to the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals, policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code_ amendments. LOCATION: Citywide ZONE: CBD, C-G, C-P, I-H, I-L, I-P, MUC, MUE, MUE-1, MUE-2, MUR-1, MUR-2, R-1, R-2, R-3.5, R-4.5, R-7, R-12, R-25. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390;Comprehensive Plan Topics I and 2;and Statewide Planning Goal 1, STAFF REPORT Assistant Planner, Marissa Daniels, presented the staff report on behalf of the City. Her main points follow: A. This Comprehensive Plan Amendment is in response to Statewide Planning Goal 1 which is - "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." B. The draft Citizen Involvement goals,policies,and action measures are based on: - Key Findings,which are included at the beginning of the draft Chapter. Unlike the other chapters seen so far, the key findings were not included in the Tigard 2007 Resource Document. - Community Issues and Values,which were identified by Citywide surveys and the TBT visioning process. - Current Comprehensive Plan Policies - The work of the Policy Interest Team and the Department Review Team. C. The Policy Interest Team met 4 times over the past few months. The Team met jointly with the Committee for Citizen Involvement,which has overseen the development of this chapter. D. The Department Review Team - Met twice to review the draft language I+ - included representatives from Police, the Library, City Administration,Current Planning, Long Range Planning, and Engineering E. In addition to review by City staff and residents, Staff also received comments from Clean Water Services and the Oregon Department of Land Conservation and Development who PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 2 Lt1RPUi8o s,&PC4pe 12.107 draft minutes • • forwarded the Comments of the Citizen Involvement Advisory Committee(CIAC). - The suggestions, which were relevant to the chapters, have been incorporated into the document. - Exhibit D is a memo in response to a number of questions asked by the CIAC about our Citizen Involvement Program. - The proposed CCI bylaws are attached to the memo to give you more information about the Committee. The Chair of the Committee Basil Christopher was also present at the workshop. - City Council will be reviewing the proposed bylaws on December 11,2007. F. A number of outside agencies had an opportunity to review this proposal and did not respond.Those agencies are listed on page 9 of the staff report. G. This chapter also includes the revisions as discussed at the November 19, 2007 Workshop meeting. H. As detailed in the Staff report, Staff finds the proposed amendment to comply with all applicable criteria and.recommends the Planning Commission recommend approval of the amendment to the Tigard City Council. At this point,President Inman asked the commissioners if they had any questions or comments. There were no significant questions or comments. PUBLIC TESTIMONY President Inman opened up the meeting to public testimony. There was no one present scheduled to speak, so President Inman closed the public hearing. PUBLIC HEARING CLOSED There was a motion by Commissioner Doherty,which was as follows: "I move the Planning Commission forward a recommendation of approval to the City Council of application CPA2007-00005 and adoption of the findings based on the staff report and the testimony that was heard last week." Commissioner Caffall seconded the motion and a vote was taken. The motion carried as follows: AYES: Anderson, Caffall,Doherty,Fishel,Hasman,Inman,Verrnilyea,Walsh NAYS: None PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 3 kQRPtMOOssaMPtvpe 12-1.07 drat mNUtu.ROo • • EXHIBIT "A" Citizen Involvement Decision-makers must have an effective way to hear the voices of the community. These voices are a key component to a livable community and help elected officials in establishing the priorities for City government. This value given to citizen involvement is not a new idea, but one that professionals in the planning field have long identified as an important aspect of the planning process. This is particularly true at the local level where neighborhood residents need to be empowered to help develop ideas and plans that reflect the wishes of the community. The City's commitment to Citizen Involvement is partly based on Statewide Planning Goal 1. Goal 1: Citizen Involvement `To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the plannrng process." Goal 1 requires the local citizen involvement program "clearly define procedures by which the general public will be involved in the ongoing land-use process." These actions include methods to involve citizens in land use issues;promoting successful two-way communication and feedback between the City and its citizens; means by which citizens may affect outcomes; clarity and availability of technical information; and financial support and other resources for citizen involvement efforts.All of these actions align with the community's vision where citizens are informed about how to access public services and understand their responsibility to participate as members of the community. Citizen Involvement Requirements and Aspirations Tigard complies with the state's citizen involvement requirements as they relate to the City's land use program activities. As part of its Community Development Code,the City has adopted application, notice, and hearing procedures that assure the procedural rights of both applicants and citizens are observed during quasi-judicial land use procedures. In addition, the Development Code contains specific notice, application,and procedural requirements to guide the review and hearing process of legislative land use matters such as the update of the Comprehensive Plan; changes to the Community Development Code;Plan and Zoning Map amendments; and development of specific area plans, etc. It is the City's intention to maintain and improve citizen Involvement as part of the land use • planning program. However,Tigard also values citizen involvement in all other City government venues. The City aspires to engage its citizens to address important community issues and for them to express their collective voice to decision-makers. Therefore, the Citizen Involvement chapter includes goals,policies and recommended action measures that reflect Tigard's citizen involvement values and aspirations, as well as the need to observe state requirements related to land use planning. Citizen Involvement in Tigard Tigard has a long history of citizen involvement in City affairs, including land use planning. The structure of citizen involvement has evolved over time, beginning with the creation of Citizen Involvement 1 CPA2007-00005 Planning Commission Hearing • • Comprehensive Plan, and applicable provisions of the City's implementing ordinances. Therefore, Staff recommends that the Planning Commission recommend approval of the Comprehensive Plan Amendment to the Tigard City Council as determined through the public hearing process. ATTACHMENT: EXHIBIT A: PROPOSED AMENDMENT TO THE TIGARD COMPREHENSIVE PLAN. EXHIBIT B: CLEAN WATER SERVICES COMMENTS • EXHIBIT C: CITIZEN INVOLVEMENT ADVISORY COMMITTEE (CIAC) COMMENTS EXHIBIT D: MEMO FROM STAFF REGARDING CITIZEN INVOLVEMENT ADVISORY COMMITTEE (CIAC) COMMENTS Or, November 26, 2007 PREPARED BY: Darren Wyss DATE Associate Planner • 6'0 November 26, 2007 APPROVED BY: Ron Bunch DATE Planning Manager STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 12 OF 12 • Goal 1,1,Action Measure v ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic specific issues relating to citizen involvement as the need arises. • Goal 1.2,Recommended Action Measure i i. Why,provide translations of information to non-English speaking members of the community. 7) The Comprehensive Plan should also consider Statewide Planning Goal 2 and describe how citizens have been and will be involved in the Planning Process. Findings: Council has chosen to rearrange the Plan according to the Statewide Planning Goals and Statewide Planning Goal 2 will be covered in an independent section of the Plan. 9) The document being replaced has some strengths that are lost in the proposed revision. For example, "The opportunity for citizen involvement provided by the city shall be appropriate to the scale of the planning effort and shall involve a broad cross section of the community. How will this be achieved in the revised program that leaves out the notion of recognized citizen groups? • Findings:This comment is referring to current Comprehensive Plan policy 2.1.2: 2.1.2 The opportunities for citizen Involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community: a. The Citizen Involvement Teams shall be the primary means for carrying out the program; b. Where appropriate, other involvement techniques will be used; and c. The Citizen Involvement Team Facilitators shall serve as the Committee for Citizen Involvement and shall be responsible for evaluating the citizen involvement program and for working with the neighborhood planning organizations in recommending changes to the program. Staff agrees that the policy should remain in the updated Comprehensive Plan. However, Citizen Involvement Teams are no longer in existence, so staff recommends eliminating statements a, b, and c from the language. The new language would be Policy 5 under Goal 1,1 and read: 6. The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. CONCLUSION: Based on the analysis above, staff finds that the comments and subsequent edits to the proposed amendment are in the best interest of the City and recommends inclusion of the changes in the language of this proposal. SECTION VIII. CONCLUSION The proposed changes comply with the applicable Statewide Planning Goals, the Tigard STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 11 OF 12 • • Clean Water Services (see Exhibit B) had an opportunity to review this proposal and offered the following comments? We recommend following the relevant provisions of the current Intergovernmental Agreement (IGA) between the City of Tigard and Clean Water Services and the relevant provisions of the current Design and Construction Standards (currently R&O 07-20) for all issues relating to development, vegetated corridors, erosion control, and preservation of wetlands, natural drainage ways, and enhancements thereof. Findings: The proposed amendment does not reference issues relating to development, vegetated corridors, erosion control, or preservation of wetlands, natural drainage ways, or enhancements thereof. These issues, and specifically the Design and Construction Standards are discussed in the Public Facilities (Goal 11) chapter. The Oregon Department of Land Conservation and Development forwarded the comments of the Citizen Involvement Advisory Committee (CIAC) (see Exhibit C) which included the following comments? 6) The ambiguity in the draft should be removed by re-writing statements such as "when necessary", "as the need arises", and "pertinent or relevant? Findings: This language appears in the following policies: Goal 1.1,Policy 3 • 3. The City shall establish special citizen advisory boards and committees AS NEEDED to provide input to the City Council, Planning Commission, and City staff. Goal 1>1,Action Measure u ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic specific issues relating to citizen involvement AS THE NEED ARISES. Goal 1.2,Policy 1 1, The City shall ensure PERTINENT information is readily accessible to the community and presented in such a manner that even technical information is easy to understand. Goal 1.2, Recommended Action Measure i i. WHEN NECESSARY, provide translations of information to non-English speaking members of the community. Staff recommends retaining the language of the Policy Interest Team in Goal 1.2, Policy 1, In Policy 1 the CIAC recommended the word "relevant" in place of"pertinent". The Policy Interest Team and Committee for Citizen Involvement discussed that the information should be "pertinent" rather than just "relevant" to avoid information overload. Staff recommends the following changes to simplify the language: Goal 1.1,Policy 3 3. The City shall establish special citizen advisory boards and committees as-needed to provide input to the City Council,Planning Commission,and City staff. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 100F 12 I i r_ I' • • City staff questioned the intent of Goal 1.2 action measure xi which reads, "Update and maintain a list of community organizations to be contacted annually." Staff feels it is a good idea to keep in touch with community organizations, but wanted to ensure their involvement was meaningful. For example, what would the organizations be contacted about? Findings: Instead of contacting community organizations annually, staff recommends instead that we engage Tigard's community organizations in meaningful discussions about important City issues. Policy xii speaks to the type of two-way communication between community organizations and City Hall which is desired. Staff recommends the following changes to the language: xi. Update and maintain a list of community organizations to participate in discussion of City issues. The Department Review Team suggested adding an action measure about requiring communication plans for review by the Citizen Involvement Committee in advance of major City projects. Findings: Staff agrees that the Committee for Citizen Involvement can provide valuable feedback to departments at the outset of major projects regarding public outreach. Staff recommends adding the following action measure to the proposed language: xiii.Require Communication Plans in advance of major City Projects for review by the Committee • for Citizen Involvement. CONCLUSION: Based on the analysis above, staff finds that the comments and subsequent edits to the proposed amendment are in the best interest of the City and recommends inclusion of the•changes in the language of this proposal. SECTION VII. OUTSIDE AGENCY COMMENTS The following agencies/jurisdictions had an opportunity to review this proposal and did not respond: Tualatin Hills Park& Rec. District Tualatin Valley Fire & Rescue Tualatin Valley Water District City of Beaverton City of Durham City of King City of Tigard City of Lake Oswego City of Tualatin Metro Land Use & Planning Beaverton School District #48 Tigard-Tualatin School District 23J Washington County, Oregon Dept. of Land Use &Transportation ODOT- Region 1 Oregon Department of Land Conservation and Development ODOT- Region 1, District 2A STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 9 OF 12 • • Findings: The proposed amendment to the Tigard Comprehensive Plan is being processed as a Type IV procedure, which requires any applicable statewide planning goals, federal or state statutes or regulations, Metro regulations, comprehensive plan policies, and City's implementing ordinances, be addressed as part of the decision-making process. Notice was provided to DLCD 45 days prior to the first scheduled public hearing as required. All applicable review criteria have been addressed within this staff report; therefore, the requirements of Goal 2 have been met. CONCLUSION: Based on the analysts above, staff finds that the proposed amendment is consistent with the applicable Statewide Planning Goals. SECTION VI. ADDITIONAL CITY STAFF COMMENTS The City of Tigard's Engineering Division, Current Planning Division, Library 1 Department, Administrative Department, and Police Department has had an opportunity to review this proposal and provided the following comments: City staff suggested that "neighborhood organizations" be changed to the "enhanced neighborhood program" to accurately reflect the intent of the program. Findingsf Staff recommends the following changes to the language of Goal 1.1 action measure vu. Review and evaluate the effectiveness of the citizen involvement program,including the effectiveness of individual boards, committees, and the enhanced neighborhood organizations program on a yearly basis. Action measure vi. under goal 1.1: Develop and maintain a neighborhood planning program. As the Department Review Team pointed out, there does not need to be a new separate program for neighborhood planning. Instead, the enhanced neighborhood program should include planning. Findings: The enhanced neighborhood program is set to launch in January. One component of this program is focused on land use issues, and therefore there does not need to be a separate program for neighborhood level planning. Staff recommends the following changes to the language: vi. Develop and maintain a neighborhood planning program that includes land use planning. The Department Review team suggested Goal 1.1,Action Measure v be changed to read: v. Appoint additional citizen task forces, as the need arises, to advise the City with regard to Comprehensive Plan issues. Findingsr Staff recommends simplifying this policy with the following changes: v. Appoint additional citizen task forces 3hal1 b = -, .-- • = ., as the need arises, to advise the City with regard to Comprehensive Plan issues. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 8 OF 12 • • CONCLUSION: Based on the analysis above, staff finds that the proposed amendment satisfies the applicable policies contained in the City of Tigard Comprehensive Plan. THE STATEWIDE PLANNING GOALS AND GUIDELINES ADOPTED UNDER • OREGON REVISED STATUTES CHAPTER 197 • Statewide Planning Goal 1 - Citizen Involvement: This goal outlines the citizen involvement requirement for adoption of Comprehensive Plans and changes to the Comprehensive Plan and implementing documents. Findings: This goal was met through an extensive public involvement process. A Public Involvement Program for the Comprehensive Plan Update was developed in March 2006. This Program was reviewed and endorsed by the Committee for Citizen Involvement and the Planning Commission. The Program outlined the information, outreach methods, and involvement opportunities available to the citizens during the process. Information was distributed throughout the process via the project website, an interested parties listserv, Cityscape articles, press releases, articles in the local paper, and two project open houses. Outreach methods also included presentations to a number of civic organizations in the community, personal emails sent to groups and organizations, updates to City boards and commissions, presentations to high school students, and staff attendance at community events to pass out information. Involvement opportunities included two open houses, participation on a policy interest team, submitting written comments via the website, and attending the Planning Commission workshop. Additionally, the interested parties listsery and volunteers who signed up for the policy interest teams were provided notice of all meetings held regarding the Comprehensive Plan Update. As part of the Comprehensive Plan Amendment process, public notice of this Planning Commission public hearing was sent to the interested parties list and published in the November 15, 2007 issue of The Times (in accordance with Tigard Development Code Chapter 18.390). Notice will be published again prior to the City Council public hearing. The notice invited public input and included the phone number of a contact person to answer questions. The notice also included the address of the City's webpage where the entire draft of the text changes could be viewed. Current Comprehensive Plan Policies relating to Statewide Planning Goal 1 will be deleted and replaced in their entirety by proposed amendment Goals 1.1, 1.2, 1.3, their associated Policies (see Exhibit A). This update will ensure the City is in compliance with applicable laws, rules, regulations, plans, and programs. This update will also ensure continued compliance with Statewide Planning Goal 11 as the new goals and policies reflect current community conditions and values. The new goals and policies have been developed through a citizen involvement effort,reviewed by City staff, reviewed by affected agencies, and reviewed by the Planning Commission at an October 1, 2007 workshop. Statewide Planning Goal 2 - Land Use Planning: This goal outlines the land use planning process and policy framework. The Comprehensive Plan was acknowledged by DLCD as being consistent with the statewide planning goals. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 7 OF 12 • • Findings: The proposal has complied with all notification requirements pursuant to Chapter 18.390.060 of the Tigard Community Development Code. This staff report was also available seven days in advance of the hearing pursuant to Chapter 18.390.070.E.b of the Tigard Community Development Code. Additionally, a Public Involvement Program for the Comprehensive Plan Update was developed in March 2006. This Program was reviewed and endorsed by the Committee for Citizen Involvement and the Planning Commission. The Program outlined the information, outreach methods, and involvement opportunities available to the citizens during the process. Information was distributed throughout the process via the project website, an interested parties listserv, Cityscape articles, press releases, articles in the local paper, and two project open houses., Outreach methods also included presentations to a number of civic organizations in the community, personal emails sent to groups and organizations, updates to City boards and commissions, presentations to high school students, and staff attendance at community events to pass out information. Involvement opportunities included two open houses, participation on a policy interest team, submitting written comments via the website, and attending the Planning Commission workshop. Additionally, the interested parties listsery and volunteers who signed up for the policy interest teams were provided notice of all meetings held regarding the Comprehensive Plan Update. As part of the Comprehensive Plan Amendment process, public notice of this Planning Commission public hearing was sent to the interested parties list and published in the November 15, 2007 issue of The Times. Notice will be published again prior to the City Council public hearing. The notice invited public input and included the phone number of a contact person to answer questions. The notice also included the address of the City's webpage where the entire draft of the text changes could be viewed. The community was given multiple venues to get information and get involved. This included a number of articles in the Cityscape newsletter that is delivered to every household in Tigard. Staff also made a good faith effort to ensure a diversity of citizens and stakeholders were involved in the policy interest team meetings by not only soliciting volunteers, but by inviting organizations that share a common interest in that particular topic. Information regarding the topics included in this Comprehensive Plan Amendment was available in multiple locations in an understandable format for the duration of the process.This included paper and electronic copies that were available in the permit center and also on the website. Information was regularly sent to the project listsery and to the community volunteers who participated on the policy interest teams. Current Comprehensive Plan Policies 2.1,1, 2.1.2, and 2.1.3 will be deleted and replaced in their entirety by proposed amendment Goals 1,1, 1.2 1,3 and their associated Policies (see Exhibit A), This update will ensure the City is in compliance with applicable laws, rules, regulations, plans, and programs. This update will also ensure continued compliance with Statewide Planning Goal 1 as the new goals and policies reflect current community conditions and values. The new goals and policies have been developed through a citizen involvement effort, reviewed by City staff, reviewed by affected agencies, and reviewed by the Planning Commission at a November 19, 2007 workshop. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL I PAGE 6 OF 12 • • Chapter 18.390: Decision-Making Procedures Chapter 18.390.020. Description of Decision-Making Procedures B.4. Type IV Procedure. Type IV procedures apply to legislative matters. Legislative matters involve the creation, revision, or large-scale implementation of public policy. Type IV matters are considered initially by the Planning Commission with final decisions made by the City Council. Findings: The proposed amendments to the Tigard Comprehensive Plan will be reviewed under the Type IV procedure as detailed in Section 18.390.060.G. In accordance with this section, the amendments will initially be considered by the Planning Commission with City Council making the final decision. Chapter 18.390.060.G. Decision-making considerations. The recommendation by the Commission and the decision by the Council shall be based on consideration of the following factors: 1. The Statewide Planning Goals and Guidelines adopted under Oregon Revised Statutes Chapter 197; 2. Any federal or state statutes or regulations found applicable; 3. Any applicable Metro regulations; 4. Any applicable comprehensive plan policies; and 5. Any applicable provisions of the City's implementing ordinances. Findings: As indicated pursuant to the findings and conclusions that address applicable Statewide Planning Goals, the amendment is consistent with this criterion. CONCLUSION: Based on the analysis above, staff finds that the proposed amendments satisfy the applicable review criteria within the Tigard Community Development Code and recommends the Planning Commission forward these proposed amendments to the City Council with a recommendation for adoption. CITY OF TIGA.RD COMPREHENSIVE PLAN POLICIES: A review of the comprehensive plan identified the following relevant policies for the proposed amendments: Topic 1: General Policies Policy 1.1.1: The City shall ensure that: a. This comprehensive plan and all future legislative changes are consistent with the Statewide Planning Goals adopted by the Land Conservation and Development Commission, the Regional Plan adopted by the Metropolitan Service District; Findings: As indicated pursuant to the findings and conclusions that address applicable Statewide Planning Goals, the amendment is consistent with this criterion. Topic 2: Citizen Involvement Policy 2.1.1: The City shall maintain an ongoing citizen involvement program and shall assure that citizens will be provided an opportunity to be involved in all phases of the planning process. Policy 2.1.2: The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. Policy 2.1.3: The City shall ensure that information on land use planning issues is available in an understandable form for all interested citizens. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 5 OF 12 • • • Plan, the City must show consistency with the Statewide Land Use Goals. Such an amendment must take place following prescribed procedures prior to taking an action that would otherwise violate a Plan policy. Recommended_Action Measures Definition A statement which outlines a specific City project or standard, which if executed, would implement goals and policies. Recommended action measures also refer to specific projects, standards, or courses of action the City desires other jurisdictions to take in regard to specific issues. These statements also define the relationship the City desires to have with other jurisdictions and agencies in implementing Comprehensive Plan goals and policies. { Obligation - Completion of projects, adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies, will depend on a number of factors such as citizen priorities, finances, staff availability, etc. The City should periodically review and prioritize recommended action measures based on current circumstances, community needs and the City's goal and policy obligations. These statements are suggestions to future City decision- makers as ways to implement the goals and policies. The listing of recommended action measures in the plan does not obligate the City to accomplish them. Neither do recommended action measures impose obligations on applicants who request amendments or changes to the Comprehensive Plan. The list of recommended action measures is not exclusive. It may be added to or amended as conditions warrant. SECTION IV. SUMMARY OF REPORT Applicable criteria,findings and conclusions • Tigard Community Development Code o Chapter 18.380 o Chapter 18.390 • Applicable Comprehensive Plan Policies o Topics I and 2 • Statewide Planning Goals o Goal 1 and 2 City Department and outride agency comments SECTION V. APPLICABLE CRITERIA AND FINDINGS CITY OF TIGARD COMMUNITY DEVELOPMENT CODE (TITLE 18) Chapter 18.380: Zoning Map and Text Amendments Chapter 18.380.020 Legislative Amendments to the Title and Map A. Legislative amendments. Legislative zoning map and text amendments shall be undertaken by means of a Type IV procedure, as governed by Section 18.309.060G Findings: The proposed amendments to the Tigard Comprehensive Plan would establish policies to be applied generally throughout the City of Tigard; and therefore, the application is being processed as a Type IV procedure,Legislative Amendment, as governed by Section 18.390.060G. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 4 OF 12 • • The Planning Commission noted a word change in Goal 1.1 Policy 4, the language should be changed from "appropriate" to "appointed." Staff made the following changes to the language: 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appropriate appointed board and or committee. • Additionally, staff recommends one minor word change to the proposed amendment since the Planning Commission workshop. This recommendations are based on feedback from the City Council at the public hearing for earlier Comprehensive Plan update amendments. For example, the Council prefers the word inform over educate and require over ensure. For the sake of • timeliness, staff feels these changes should be made at the Planning Commission level so the same changes do not continually need to be made at the Council hearings. The following change is recommended: vi. Utilize methods such as town halls, open houses, public displays, newsletters, mailings, and the Internet to ea-te inform the public about important issues and events. Proposal Description The primary intent of the proposed update is to ensure the Comprehensive Plan remains a viable tool for decision-makers. By updating the Comprehensive Plan, the City will ensure it is in compliance with applicable laws, rules, regulations, plans, and programs. As importantly, the update will also ensure the Comprehensive Plan reflects current community conditions and values. • This amendment is part of a series of amendments that will update the Comprehensive Plan in its entirety. This amendment will update Statewide Planning Goal 1 with goals, policies, and recommended action measures that will serve as the "legislative foundation" in regards to citizen involvement. Land use actions and amendments to the Tigard Development Code will be based on the new language included in this amendment. Below is an explanation of the terms that create the "legislative foundation"; Goal Definition - A general statement indicating a desired end or the direction the City will follow to achieve that end. Obligation -The City cannot take action which violates a goal statement unless: • 1.Action is being taken which clearly supports another goal. 2. There are findings indicating the goal being supported takes precedence (in the particular case) over another. Polity Definition - A statement identifying Tigard's position and a definitive course of action. Policies are more specific than goals. They often identify the City's position Cr) regard to implementing goals. However, they are not the only actions the City can take to accomplish goals. Obligation - The City must follow relevant policy statements when amending the Comprehensive Plan, or developing other plans or ordinances which affect land use. To amend the Comprehensive STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 3 OF 12 • SECTION III. BACKGROUND INFORMATION Project History The Tigard Comprehensive Plan is the primary document that guides land use decisions within the community. It outlines goals, policies, and recommended action measures that are intended to reflect the community's values and aspirations for a broad range of matters relating to land use planning and growth management. It also aims to organize and coordinate the relationships between people,land, resources,and facilities to meet the current and future needs of Tigard. The Tigard Comprehensive Plan is required by State law and must conform to 12 of the 19 Oregon Statewide Planning Goals. Land development and related activities, including the City's development codes, also must be consistent with adopted Comprehensive Plan goals and policies° It is now seven years beyond the year 2000 planning horizon of the City's 1983 Comprehensive Plan. Tigard has grown dramatically since 1983, from 18,379 residents to 46,300 today. Jobs and business activity have grown just as fast. Although minor updates have taken place over the years, the 1983 Plan,in many ways, does not reflect current and projected community conditions. For this reason,it is necessary to undertake a thorough update. This is important to ensure the Plan remains a viable tool for decision-makers and citizens to use when seeking policy direction regarding land use and Tigard's future. For this reason, the Tigard City Council has made it a goal to update the Comprehensive Plan. The first step in updating the Tigard Comprehensive Plan involved City staff developing a fact base to inform the update. The result was the Tigard 2007 resource document completed in February 2007. Key findings from Tigard 2007, combined with community issues and values, form the basis for Plan goals, policies, and recommended action measures. Community issues and values were identified through the community's visioning process and a number of surveys completed over the last several years. The second step involved community volunteers and stakeholders corning together to develop draft goals, policies, and recommended action measures. These Policy Interest Teams have been meeting over the past several months to discuss Comprehensive Plan topics in which they share an interest. City Department Review Teams then review and provide comment on the work of the policy interest teams. These final draft goals, policies, and recommended action measures are then forwarded to the Planning Commission to begin the legislative process. The final step is the legislative process. Since each of the Policy Interest Teams are moving at their own pace, Staff will be bringing a series of Comprehensive Plan Amendments (CPA) through the legislative process over the next several months. Each CPA will correspond to a Statewide Planning Goal that is applicable to Tigard. The CPA will strike the appropriate language from the existing plan and replace the language with an updated chapter that addresses that particular Statewide Planning Goal. The chapter before the Planning Commission tonight is Citizen Involvement (Goal 1). The Planning Commission held a workshop on November 19th to discuss the draft goals, policies, and recommended action measures that were formulated based on the input from the policy interest and department review teams. At the Planning Commission workshop, the following changes were requested (also found in Exhibit A with deleted text as strikeeuts and added text underlined); STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 2 OF 12 Agenda Item: S• Hearing Date: December 3,2007 Time: 7:00 PM STAFF REPORT TO THE .I PLANNING COMMISSION 's FOR THE CITY OF TIGARD, OREGON IG ARD 120 DAYS = N/A SECTION I. APPLICATION SUMMARY FILE NAME: COMPREHENSIVE PLAN AMENDMENT TO UPDATE GOALS, POLICIES,AND RECOMMENDED ACTION MEASURES PERTAINING TO STATEWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT FILE NO.: Comprehensive Plan Amendment(CPA) CPA2007-00005 PROPOSAL: The City is requesting approval of a Comprehensive Plan Amendment to amend • the current Comprehensive Plan Topic 2: Citizen Involvement by updating the Goals, Policies, and Recommended Action Measures to reflect current community conditions and values. APPLICANT: City of Tigard OWNER N/A 13125 SW Hall Boulevard Tigard,OR 97223 LOCATION: Citywide ZONING DESIGNATION: All City zoning districts COMP PLAN: All City comprehensive plan designations APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Topics 1 and 2;and Statewide Planning Goal 1 and 2. SECTION II. STAFF RECOMMENDATION Staff recommends that the Planning Commission finds this request to meet the necessary approval criteria.Therefore,staff recommends APPROVAL to the Tigard City Council to amend the Tigard Comprehensive Plan to replace Topic 2 as determined through the public hearing process. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 1 OF 12 ABSTENTIONS: None EXCUSED: Muldoon Staff updated the commission on the status of the Comp Plan update. 6. OTHER BUSINESS • Doreen reported there are no other meetings in December and, as of now, there is no meeting scheduled for January. The next Planning Commission meeting will most likely be held on February 4, and there will be only one meeting that month due to the holiday (President's Day). • Commissioner Walsh along with the rest of the commissioners acknowledged the many years of wonderful service Jerree Lewis had brought to the Planning Commission as Secretary for the past 13 years. He said she would be greatly missed,and they all thanked her. 7. ADJOURNMENT President Inman adjourned the meeting at 7:18 pm. Doreen Laughlin,Administrative S• ci.. 'st II c.,) dam- f�1 AT'T'EST: President Jodie Inman PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 4 1.1LRPLIallareanNPCUpc 12.3-01 draft mlmrte,doe I • • j Tigard's Community Plan in 1971.Shortly thereafter,in 1973 the City began to formulate Neighborhood Planning Organizations (NPOs) and a Committee for Citizen Involvement (CCI) which were formally recognized in 1975. After the creation of Neighborhood Plans, participation in NPOs and the CCI lapsed until they were reestablished in 1982 to work on I an update of the Tigard Comprehensive Plan. After the updated plan was approved by the Land Conservation and Development Commission in 1984, the function of NPOs I transitioned to a community involvement body focused on land use issues. I I In 1992, the City Council prioritized citizen involvement and replaced the Neighborhood Planning Organizations with Citizen Involvement Teams (CITs).At this time the Comprehensive Plan was updated to shift emphasis from the NPOs to the CITs. The Istructure of the Coinnuttee for Citizen Involvement(CCI)was also revised to include 1 Citizen Involvement Team Facilitators.This effort continued until 2002 when participation E reached a lull. • II i In 2004 the City again took steps to reactivate the CCI. The COI's membership was Iexpanded to include the remaining Citizen Involvement Team Facilitators and a I representative from each of the City's active boards and commissions (Planning I Commission,Library Board, Parks and Recreation Advisory Board,etc). The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation i I in the wide range of non land use issues and on improving the effectiveness of the City's two-way communication with citizens. I In 2007 the City Council again stressed the importance of citizen involvement by adopting as one of its goals, "Improve communication with Tigard's citizens." Subsequently, the City moved to strengthen citizen involvement through establishment of the Tigard Enhanced ' Neighborhood Program. This was done to foster broader and more diverse citizen II involvement in land use activities and other aspects of City government. CCI membership II was also expanded. In addition to its current membership, the CCI includes five citizens II appointed"at-large", a youth representative, and Tigard Neighborhood Program 1 i representatives. II Besides the CCI and Neighborhood Program, the City involves its citizens and seeks advice I` on important comrnunity issues in several other ways. These include Council appointed 1i boards and commissions such as the Planning Commission,Library Board,Tree Board, I Parks and Recreation Advisory Board, Budget Committee,Youth Advisory Committee, etc. 1 Furthermore, Council often appoints ad hoc citizen committees to provide advice on matters such as public facilities, land-use,urban design, transportation projects, etc. I Honoring Past Citizen Involvement—"Tigard Beyond Tomorrow" The Tigard Comprehensive Plan also honors the past efforts by Tigard's citizens to express a i shared community vision of the future. During the past decade Tigard citizens met and assembled the Tigard Vision from the results of community workshops, surveys, open houses, and ongoing dialogues with citizens and the business community. The values and aspirations expressed by"Tigard Beyond Tomorrow" visioning have been significant in the 2007 Comprehensive Plan update. Citizen Involvement 2 CPA2007-00005 Planning Comnussion Hearing ;i ,1 6 • • Key Findings • Tigard's citizen involvement efforts have changed over time and the Comprehensive Plan's current Citizen Involvement chapter is out of date. It requires significant update to reflect current conditions, circumstances, community values and aspirations. • Tigard's citizen involvement efforts are partially based on Statewide Planning Goal 1, Citizen Involvement. However, the City values citizen involvement in all aspects of city government and seeks to involve its citizens in other venues. • Implementing Statewide Planning Goal 1 and Tigard Development Code Standards will ensure citizens can participate in the City's quasi-judicial and legislative land-use processes. • Other avenues for citizen participation include Council appointed boards and commissions and ad hoc citizen advisory committees. • Tigard is committed to: successful two-way communication and feedback between the city and its citizens;providing processes by which citizens may affect outcomes; clarity and availability of technical information; and providing financial support and other resources for citizen involvement efforts. • The charge of the Committee for Citizen Involvement is to promote citizen involvement in land use matters and in many other aspects of city government. • Update of the Comprehensive Plan has involved a structured citizen involvement effort including open houses; engagement of policy interest teams and boards and commissions;Planning Commission and City Council work sessions and public hearings. Also, the Comprehensive Plan Project has been significantly informed by the Tigard Beyond Tomorrow visioning process. • The citizens of Tigard value and understand their responsibility to participate as members of the community. Goal: 1,1 Provide citizens,affected agencies and other jurisdictions the opportunity to participate in all phases of the planning process. Policies: 1. The City shall maintain a Committee for Citizen Involvement representative of abroad cross-section of the Community to: a. Make recommendations to the City regarding ways to engage the public m City issues, projects, and the land use process. b. Help implement and develop a public information and citizen involvement program applicable to a wide range of issues, and Citizen Involvement 3 CPA2007-00005 Planning Commission Heating ;, • • • c. Support the enhancement of Tigard's overall level and quality of civic engagement by promoting meaningful citizen involvement in city government. I 2. The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. 3, The City shall establish special citizen advisory boards and committees,as receded, to provide input to the City Council, Planning Commission, and City staff. 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appropriate appointed board and or committee. 5. The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. Recommended Action Measures: i. Report the activities of the Committee for Citizen Involvement annually to the City 1 Council to ensure they are in accordance with the needs of the Tigard community and Statewide Planning Goal#1 requirements. u. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic-specific issues relating to citizen involvement as the need ariaca. in. Recognize citizens,organizations, and stakeholders who put forth exceptional civic efforts. iv, Work with the Tigard-Tualatin School District and local private schools to encourage the involvement of youth in City government. v. Appoint additional citizen task forces -: . =- :- == -= = . - ; =• ., as the need arises, to advise the City with regard to Comprehensive Plan issues. vi. Develop and maintain a neighborhood planning-program that includes land use planning. vii. Review and evaluate the effectiveness of the citizen involvement program,including the effectiveness of individual boards, committees, and the enhanced neighborhood organizations program on a yearly basis. viii.Assist and support any City Council appointed citizen group by providing adequate meeting places,distribution of materials, policy direction, and staff involvement. Citizen Involvement 4 CPA2007-00005 Planning Commission Hearing • • Goal: 1.2 Ensure all citizens have access to: a. Information on issues in an understandable form, and b. Opportunities for two-way communication with City staff, elected and appointed officials. Policies: 1. The City shall ensure pertinent information is readily accessible to the community and presented in such a manner that even technical information is easy to understand. 2. The City shall utilize such communication methods as mailings,posters, newsletters, the Internet, and any other available media to promote citizen involvement and continue to evaluate the effectiveness of methods used. 3. The City shall work to maximize citizen involvement through education and accessibility. 4. The City shall ensure citizens receive a timely response from policy-makers regarding recommendations made through the citizen involvement program. 5. The City shall seek citizen participation and input through collaboration with community organizations, interest groups, and individuals in addition to City sponsored boards and committees. • Recommended Action Measures: i. When necessary, Provide translations of information to non-English speaking members of the community. ii. Update and maintain the City of Tigard Communications Plan. iii. Ensure that when citizens ask questions the response is welcoming, timely, and includes sources of additional information. iv. Review City notification requirements and methods periodically to determine if they adequately provide notice to affected citizens. Revise these requirements and methods as necessary. v. Continue to publish information on land use planning issues in a form accessible to all citizens. vi. Utilize methods such as town halls, open houses, public displays,newsletters,mailings, and the internet to educate inform the public about important issues and events. vii. Update and maintain a running list of citizen involvement opportunities to be posted in City Hall, the Tigard Library, and online. viii.Include and publicize a final citizen involvement report at the end of any major decision or process. Citizen Involvement 5 CPA2007-00005 Planning Commission Hearing ix. Define the feedback mechanism m advance of citizen comment. x. Ensure response to citizen comment is welcoming, timely,and includes suggestions for how citizens can be further involved. xi. Update and maintain a list of community organizations to participate in discussion of City issues. xu. Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. xiii.Require Communication Plans in advance of major City Projects for review by the Committee for Citizen Involvement. •E 1 fi Citizen Involvement 6 CPA2007-00005 Planning Commission Hearing • • 2. CITIZEN INVOt VEMENT •AFgaAizatiof&. • - - - ••- - - • : -•• -.• .. - - cgs • Througheat the development of the Tigard Gecpcehensive Plan; the City has actively sought the • • • • • . - = - ' - '- -l.- - • •--:- - - - • - -.. Jt-is-essent+al POLICY 2.1.1 • • • • •• _• • _ _ - - - - ' - - - :- -. ._. •• a.•.- _• e ,_ e • , • _ - e -- • . • • - - - SS. •. - - _ -S POLIDY 2.1.2 .••■• •- _ .-. , -••-• •"e •-. - _ . _ _ - T0 THE SCALE A€ THE PLANNING EFFORT AND SHALL INVOLVE A .. -. a-- - a. a- - -- .,, a; T14€ CITIZEN INVOLVEMENT TEAMS SHALL BE THE PRIMAR-Y MEANS FAR CARRYING-OUT THE PROGRAM; Vol. II Policy-2-� . - . - - . . . • • 1 _ , •0■12•,. _ P.: •• THE CITIZEN INVOLVEMENT TEAM FACILITATORS SHALL SERVE AS THE GOMMITTEE F-GR CITIZEN INVOLVE-ME-NT AND SHALL BE RESPONSIBLE POR • • • •• • •P e_• • •• •• . IP" . .e• • - IN II ■■ • • a _ • _ _ -.._• , e'. e e _•• •- - -.-. - • ..: • • -•-2 ...e•• - - _• _ .- 04-a-yeacly-ba646, 2- The City GE:444417 the Planning Commission, and the Committee far Citizen Involvement shall POLICY 2.1.3 THE GIP SHALL ENSURE THAT INFORMATION ON LAND USE PLANNING ISSUES IS • • _•.• . e•.• e• • • • _ 11 _ 11 sitiens, (444&831 ) • yol-11,-R€41Gy-2-2- • • • • EXHIBIT "B" CleanWater Services Our commitment is clear. MEMORANDUM DATE: November 09, 2007 FROM: David Schweitzer, Clean Water Services TO: Marissa Daniels, Assistant Planner City of Tigard Planning Division SUBJECT: Review Comments —Planning Goal I Update,2007-00005 CPA GENERAL COMMENTS ■ We recommend following any relevant provisions of the current Intergovernmental • Agreement(IGA) between the City of Tigard and Clean Water Services and the relevant provisions of the current Design and Construction Standards (currently R&O 07-20, available on line at: http://cleanwaterservices.org/PermitCenter/DesignandConstruction/Update/default.aspx) for all issues relating to development, vegetated corridors, erosion control, and preservation of wetlands,natural drainage ways, and enhancements thereof 2550 SW Hillsboro Highway • Hillsboro, Oregon 97123 Phone: (503)681-3600• Fax:(503) 681-3603•www.CleanWaterServices.orq • • EXHIBIT "C" Marissa Daniels From: Cliff VOLIVA ICIiff.Voliva @state.or.us] Sent: Monday, November 19, 2007 1:43 PM To: Marissa Daniels Cc: Pat Wheeler Subject: CIAC's comments on Tigard Comprehensive Plan Amendment Attachments: Tigard Comprehensive Plan Amendment, 11-19-07.pdf Marissa, Thank you for giving CIAC the opportunity to comment on the Tigard Comprehensive Plan Amendment (attached) . If you have any questions regarding the comments, please contact CIAC Chair Pat Wheeler. Her contact information is on the attached letter. Happy Holidays, Cliff Cliff Voliva Communications Officer Department of Land Conservation and Development 635 Capitol St. NE, Suite 150 Salem, OR 97301-2540 Phone: (503) 373-0050 x268 Fax: (503) 378-6033 cliff.voliva(astate.or.us http://www.oregon.gov/LCD/index.shtml • • Comments on Comprehensive Plan Amendment (CPA) 2007-00005 Tigard Comprehensive Plan Amendment Update of Statewide Planning Goal 1: Citizen Involvement We thank you for the opportunity to provide comments on your proposed Comprehensive Plan Update of Statewide Planning Goal 1. We acknowledge your effort to promote and maintain citizen involvement in land use planning and other issues. However,we are concerned that the draft plan is too vague and that an effective implementation of the stated goals and policies is currently missing. Your plan would benefit from inclusion of or reference to definitions or descriptions of the different citizen groups,descriptions of how members are selected for each group and the roles and responsibilities of each group. Although not all the details need to be in the Comprehensive Plan, they need to be described in the Development Code or By-laws and they are necessary components of a citizen involvement program. Specific questions and comments that arose during our review of your draft plan include: 1)How is the CCI selected? 2) What is the Neighborhood Program? 3) What are the Neighborhood Groups?How many are there? How are members selected? What roie(s) do they have besides Goal 1 (land use planning)? 4) How will Statewide Planning Goal 1 be implemented in the Tigard Development Code Standards?The Development Code specifies that City-recognized neighborhood groups will receive notice of Type II and III decisions and will have an opportunity to provide written comments prior to issuance of a decision. The recognized neighborhood groups will also have an opportunity to appeal a decision. The minutes of the September 19 CCI meeting include a statement that"The program protocol is that the neighborhood organization will not make recommendations or have approval authority."This seems to contradict the statements and process described in the Development Code. Will the neighborhood organizations play any role in the local or statewide goals for citizen involvement in land use planning? Will developers be required to meet with neighborhood groups prior to submitting plans for multifamily/commercial/industrial/subdivision proposals? 5) What are the specific details for financial support?Which groups will receive copies of applications and staff reports? Which groups will review legislative amendments? 6)The ambiguity in the draft should be removed by re-writing statements such as"when necessary", "as the need arises", and "pertinent or relevant? 7)The Comprehensive Plan should also consider Statewide Planning Goal 2 and describe how citizens have been and will be involved in the Planning Process. 8) We suggest that information about the different groups and scheduled meetings be posted on the website. • Ij • 9) The document being replaced has some strengths that are lost in the proposed revision. For example, "The opportunity for citizen involvement provided by the city shall be appropriate to the scale of the planning effort and shall involve a broad cross section of the community,How will this be achieved in the revised program that leaves out the notion of recognized citizen groups? Thanks again for your efforts in providing a citizen participation process for the citizens of Tigard. We believe that clarifying the roles, responsibilities, and relationships now, as suggested above, will prove beneficial to you in the future. If you have any questions or would like more clarification, please feel free to contact us. Sincerely yours, Pat Wheeler(Chair) { 541 737-0558 pwheeler @coas.oregonstate.edu • 14 ( i { 4 ; • • EXHIBIT "D" • MEMORANDUM TIGARD .r-.1.i..121 TO: Planning Commission FROM: Marissa Daniels, Assistant Planner RE: Response to CIAC comments and questions DATE. November 20, 2007 1) How is the CCI selected? Please see the attached Committee for Citizen Involvement proposed bylaws. Currently, the Mayor and a member of City Council interview all applicants, and make a recommendation to City Council regarding appointment. On December 11 the City Council will discuss the proposed CCI bylaws. 2) What is the Neighborhood Program? • 3) What are the Neighborhood Groups? How many are there? How are members selected what role(s) do they have besides Goal 1 (land use planning)? The purpose of the Enhanced Neighborhood Program is to involve citizens as partners in addressing their neighborhood issues and the broadest range of issues as early as possible. Neighborhoods (a total of 13) are divided geographically into areas based on major streets and school boundaries. Each area may have a citizen representative on the Committee For Citizen Involvement. Citizens from each area could also serve as land use contacts, Neighborhood Watch captains, Community Connectors and be CERT trained. Connections could also be made with the School District and on community projects. The Community Investment Program process could incorporate recommendations from each neighborhood and neighborhoods could organize community clean-ups and beautification projects. 4) How will Statewide Planning Goal 1 be implemented in the Tigard Development Code Standards? The Development Code specifies that City-recognized neighborhood groups will receive notice of Type II and III decisions and will have an opportunity to provide written comments prior to issuance of a decision. The recognized neighborhood groups will also have an opportunity to appeal a decision. The minutes of the September 19 CCI meeting include a statement that "The program protocol is that the neighborhood organization will not make 1 • • t recommendations or have approval authority." This seems to contradict the statements and process described in the Development Code. Will the neighborhood organizations play any role in the local or statewide goals for citizen involvement in land use planning? Will developers be required to meet with neighborhood groups prior to submitting plans for multifamily/commercial/industrial/subdivision ' proposals? Yes, developers will be required to meet with neighborhood groups. The Committee for • Citizen Involvement is currently working with City Administration to put together the } format of the neighborhood groups. Currently, the CCI has recommended each neighborhood group contain a land use liaison to "host" neighborhood development ` meetings and be a point of contact for the neighborhood regarding land use issues. 5) What are the specific details for financial support? Which groups will receive copies of applications and staff reports? Which groups will review legislative amendments? Here, financial support is referring to staff and administrative support to the individual boards and committees. 6) The ambiguity in the draft should be removed by re-writing statements such as "when necessary", "as the need arises", and "pertinent or relevant? M ' This issue is addressed in the staff report. If 7) The Comprehensive Plan should also consider Statewide Planning Goal 2 and describe how citizens have been and will be involved in the Planning Process. This issue is addressed in the staff report. Ir • 8) We suggest that information about the different groups and scheduled meetings be posted on the website, Ir The City currently has detailed information about each board or committee, agendas and meeting minutes posted at: http://www.tigard-or.gov/city halllboards committeesldefault.asp. 9) The document being replaced has some strengths that are lost in the proposed revision. For example, "The opportunity for citizen involvement provided by the city shall be appropriate to the scale of the planning effort and shall involve a broad cross section of the community. How will this be achieved in the revised program that leaves out the notion of recognized citizen groups? This issue is addressed in the staff report. 2 • • Attachment 1 BYLAWS OF THE COMMITTEE FOR CITIZEN INVOLVEMENT SECTION 1. CHARGE AND DUTIES (a) The Committee for Citizen Involvement has the powers conferred by the City Community Development Code, Resolutions 05-04 and 07-61, and the resolution approving these bylaws, and such other powers as granted by the Tigard City Council, but shall have no other powers. These bylaws are adopted by resolution of the Tigard City Council, are binding on the Committee, and may be amended only by the City Council. (b) It shall be the function of the Committee to act as an advisory body to the City Council as appropriate. (c) The Committee is charged with advising Council on matters pertaining to citizen involvement and communications. Recommendations pertaining to citizen involvement and communications will be made to Council as appropriate for consideration, deliberation, and action. (d) The Committee shall perform other duties as assigned by the City Council. (e) The Committee may form subcommittees to investigate areas relevant to its charge or duties pursuant to this section. SECTION 2. COMPOSITION - (a) The Committee shall consist of • Former Citizen Involvement Team Facilitators; • At-large members, four (4) members appointed by the City Council who represent a cross section of interests in and reflect the diversity of the community at-large; • One (1) youth (high school-age) representative appointed by the City Council who is a resident of Tigard; • Representatives of official Neighborhood Organizations; and • Representatives of official standing boards and committees who serve in a voluntary, as opposed to a mandatory, liaison capacity. CCI Bylaws Page 1 • Attachment 1 SECTION 3. APPOINTMENTS (a) Council shall fill at-large vacancies with individuals necessary to meet the compositional requirements of the above. (b) Appointments of at-large and youth members shall be made by the City Council, with recommendations from the Mayor. ! SECTION 4. TERM OF OFFICE (a) The term of office of all future, appointed members shall be one (1) year, or '1 until their successors are qualified and appointed. (b) All terms shall begin January 1st and end December 31St. (c) Any at-large vacancy in the Committee shall be filled by appointment by the Council upon recommendation by the Mayor for the unexpired portion of the term. The unexpired portion of,a term does not count towards the six (6) year limit in Section 4(d)- i (d) Members may be reappointed for up to six (6) consecutive one (1) year terms. An initial one (1) year term under Section 3(a) does not count towards the six (6) year limit. (e) Members of the Committee shall receive no compensation for their services. SECTION 5. ORGANIZATION OF THE COMMITTEE (a) At its first meeting of the year, and thereafter annually, the Committee shall elect a Chair and Vice Chair from its members who shall hold office at the pleasure of the Committee. (b) If the Chair or Vice Chair should resign, the Committee shall, at it next meeting, conduct an election and provide a replacement. (c) The Committee shall meet at least quarterly during a calendar year at a time and place that is specified at least 5 days in advance. (d) All meetings shall be conducted in conformance with Public Meeting Law. (e) A record of the Committee's proceedings shall be filed with the city recorder. CCI Bylaws Page 2 l! if • • Attachment I SECTION 6. VOTING (a) General procedures of the Committee, including voting, shall follow Robert's Rules of Order. (b) A majority of votes shall determine the official position of the Committee on a given issue. (c) Chair and Vice Chair shall vote on all matters before the Committee. SECTION 7. COMMITTEE MEMBER RESPONSIBILITIES (a) Members of the Committee shall: (1) Regularly attend Committee meetings and contribute constructively to discussions; (2) Consider and discuss issues from a citywide perspective, as well as that of particular stakeholders or interests; (3) Understand and be able to articulate the Committee's charge, responsibilities, and adopted, annual work program; (4) Strive to reach consensus on matters under consideration; (5) Act with respect and consideration for the viewpoint of others; (6) Review and provide comment on reports,presentations, and recommended policies or strategies related to matters before the Committee; and (7) Vote on motions in front of the Committee, except where reasonable abstention is necessary. (b) In addition, members shall not make representations on behalf of the City of Tigard without authorization. (c) Members shall not make representations on behalf of the Committee for Citizen Involvement whether intentional or not,without the authorization of the Committee. CCI Bylaws Page 3 Attachment I SECTION 8. ATTENDANCE • If any regular member of the Committee is unable to attend a meeting, he or she is expected to notify the Chair or Vice Chair. If any member is absent from any six (6), regularly scheduled meetings within one year or three (3) consecutive meetings without reasonable cause, the issue shall be placed on the upcoming agenda,and upon majority vote of the Committee, that position shall be declared vacant. The Committee shall Iforward its action to the Mayor and Council, who shall fill the vacant position. SECTION 9, QUORUM jF At any meeting of the Committee, a quorum shall be a majority of the current members of the Committee. No action shall be taken in the absence of a quorum except that the meeting may continue with discussion on agenda items. For the purposes of forming a quorum,members who have disqualified or excused themselves from participation in any matter shall be counted as present. In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the Committee members in advance so that a decision may be made whether to meet and take no action on agenda items, or reschedule to a different time. SECTION 10. REMOVAL OF MEMBERS (a) The City Council may remove members of the Committee in accordance with Section 8 Attendance. (b) The Council may also remove members at its sole discretion. (c) The Committee may make a recommendation to Council for the removal of a member for failure to comply with Section 7 Committee Member • Responsibilities. The Committee shall forward a recommendation for replacement to the Mayor and Council in a timely manner. SECTION 11. ANNUAL REPORT OF THE COMMITTEE (a) Not later than December 1 of each year, the Committee shall prepare and file an Annual Report to the City Council. (b) The Annual Report shall include a summary of key activities and proceedings and any specific suggestions or recommendations which the Committee believes would assist its mission or the City's overall communications and public involvement goals as delineated in the Tigard Comprehensive Plan, I` Resolutions 05-04 and 07-61, and the resolution approving these by laws. (c) The Annual Report shall not be submitted unless approved by the Committee. CCI Bylaws Page 4 • I 1 I_ I 1-1 I I 4. 7005 3110 0004 5777 5118 ��.* �' � `�'"`"g°"w' °Z,ik,li r 02 ,M $ 07.13° �'� O�.',lf 0004227235 FEB08 2008 Ai]:f. • MAILED FROM ZIP CODE 97223 RETURN RECEIPT REQUESTED A 11'ENT ION:PLAN AMENDMENT SPECIALIST DEPARTMENT OF LAND CONSERVATION AND DEV. 635 CAPITOL STREET NE.,SU11E 150 SAT.F.M,OREGON 97301-2540 (1 Good evening Mayor Dirksen and Members of Council. My intent tonight is to familiarize you with the Commission's recommendation to adopt Comprehensive Plan goals, policies, and recommended action measures pertaining to Citizen Involvement, and identify any additional material or information to assist in making your decision at a Public Hearing Scheduled for February 5th. First, I'd like to give you an overview of the process used to put together this draft chapter. 1. The Goals for each c apter were reviewed at an open house held back in April 2. the Tigard Beyond To orrow visioning process, and Community Surveys were used to put together Poli Building Blocks. 3. Unlike the other chapters you have seen so far, this section was not included in the Tigard 2007 Resource Document. Instead the background information and key findings are included in this document. 4. Also unlike the other chapters, the policy interest team for this chapter included the Committee for Citizen Involvement who worked with other team members to formulate the policies reflected in this document. 5. The PIT 6. The policies have been reviewed by the a Department Review Team which included representatives from both long range and current planning, the library, police, and City Administration. 7. In addition the chapter was sent to federal, state, and regional agencies for review. 8. On August 20, 2007 the Planning Commission held a workshop to discuss the chapter with the Policy Interest Team. The key principles included in this chapter revolve around Statewide Planning Goal 1. There are two goals contained in this chapter. The first goal is focused on citizen involvement in land use- ensuring that everyone has the opportunity to participate in all phases of the planning process. The second goal is more general; although it still applies to land use- ensuring citizens have access to information and opportunities to communicate with City staff, elected and appointed officials. The proposed plan chapter is a significant change from that currently in the Comprehensive Plan, which is limited in scope and out of date. The existing chapter identifies the Citizen Involvement Teams, who no longer exist, as the primary means for carrying out the citizen involvement program. On December 3`d The Planning Commission held a Public Hearing on this topic. The Planning Commission commended the work of the Policy Interest Team and the Committee for Citizen Involvement. The Commission did not recommend any changes to the proposed language. The minutes of this meeting are available in Exhibit D for more detail. The definition of Goals, Policies, and Action Measures are included at the end of Exhibit A for your convenience. In Closing, it is intended that the new Hazards chapter will provide Tigard with a much better foundation on which to prepare ordinances, development standards, programs, and intergovernmental agreements necessary to prevent and mitigate the effects of natural and human-caused disasters. By adopting the new Comprehensive Plan chapter, the City signals that it is committed to • -- __. . - _ _ _ • occuppanses-, 1 n JoP.V I n9 'IS •G'h'Zcr�t I h c M aSrea S 4 G l tj CIDVt identifies the Citizen Involvement Teams, who no longer exist, as the primary means for carrying out the citizen involvement program. On December 3rd The Planning Commission held a Public Hearing on this topic. The Planning Commission commended the work of the Policy Interest Team and the Committee for Citizen Involvement. The Commission did not recommend any changes to the proposed language. The minutes of this meeting are available in Exhibit D for more detail. The definition of Goals, Policies, and Action Measures are included at the end of Exhibit A for your convenience. In Closing, it is intended that the new Citizen Involvement chapter will provide Tigard with a much better foundation on which to ensure Citizens have the opportunity to be involved in more than just the land use process. By adopting the new Comprehensive Plan chapter, the City signals that it is committed to involving its Citizens in all aspects of City government. Good evening Mayor Dirksen and Members of Council. My intent tonight is to familiarize you with the Commission's recommendation to adopt Comprehensive Plan goals, policies, and recommended action measures pertaining to Citizen Involvement, and identify any additional material or information to assist in making your decision at a Public Hearing Scheduled for February 5`h. First, I'd like to give you an overview of the process used to put together this draft chapter. 1. The Goals for each chapter were reviewed at an open house held back in April 2. the Tigard Beyond Tomorrow visioning process, and Community Surveys were used to put together Policy Building Blocks. 3. Unlike the other chapters you have seen so far, this section was not included in the Tigard 2007 Resource Document. Instead the background information and key findings are included in this document. 4. This was a unique opportunitiy for both the Policy Interest Team and the Committee for Citizen Involvement who worked together on this chapter: a. First, The Committee for Citizen Involvement has been reviewing the Comprehensive Plan Public Involvement Program throughout this process. Updating this chapter was their opportunity to both participate and provide comments on the overall Comprehensive Plan citizen involvement process. b. Second, the expertise of the Committee for Citizen Involvement (CCI) really shows in the draft policy language. Bev Froude who is a member of the CCI has been volunteering with the City of Tigard since she moved to the area in 1971, Sue Carver who is also a CCI member is currently celebrating her 25`h year of service to the Tigard Community. c. Lastly, the Policy Interest Team included a member of the Planning Commission- Rex Caffall who also serves on the CCI. 5. For technical accuracy the policies have been reviewed by the a Department Review Team which included representatives from both long range and current planning, the library, Capitol Construction and Transportation, police, and City Administration. 6. In addition the chapter was sent to federal, state, and regional agencies for review. The State's Citizen Involvement Advisory Committee (CIAC) had an opportunity to comment. Those comments are available in the Staff Report. 7. On November 19, 2007 the Planning Commission held a workshop to discuss the chapter with the Policy Interest Team. Basil Christopher the Chair of the CCI shared his groups support for Citizen Involvement policies. The two goals contained in this chapter revolve around Statewide Planning Goal 1. The first goal is focused on citizen involvement in land use- ensuring that everyone has the opportunity to participate in all phases of the planning process. The second goal is more general; although it still applies to land use- ensuring citizens have access to information and opportunities to communicate with City staff, elected and appointed officials. The proposed plan chapter is a significant change from that currently in the Comprehensive Plan, which is limited in scope and out of date. The existing chapter - •I 14 .1 City of Tigard `` Planning Commission Agenda MEETING DATE: December 3, 2007, 7:00 p.m. MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 1. CALL TO ORDER 7:00 p.m 2. ROLL CALL 7:00 p.m. 3. COMMUNICATIONS 7:02 p.m. 4. APPROVE MINUTES 7:10 p.m. 5. PUBLIC HEARING 7:15 p.m. 5.1 COMPREHENSIVE PLAN AMENDMENT(CPA) 2007-00005 Tigard Comprehensive Plan Update of Statewide Planning Goal 1: Citizen Involvement REQUEST: Amendments to the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals,policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code_ amendments. LOCATION: Citywide. ZONE: CBD, GG, GP,I-H, I-L,I-P,MUC, MUE,MUE-1, MUE-2,MUR 1, MUR 2,R-1, R 2, R-3.5,R 4.5, R-7,R 12,R-25. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Topics 1 and 2; and Statewide Planning Goal 1. 6. OTHER BUSINESS 7:45 p.m. 7. ADJOURNMENT 7:50 p.m. PLANNINGCOMMISSION AGENDA- DECEMBER-3, 2007 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 I 503-639-4171 I www.tigard-or.gov I Page 1 ofl Good evening Mayor Dirksen and Members of Council. This amendment will update Statewide Planning Goal 1 with goals, policies and recommended action measures relating to citizen involvement. First, I'd like to give you an overview of the process used to put together this draft chapter. 1. The Goals for each chapter were reviewed at an open house held back in April 2. the Tigard Beyond Tomorrow visioning process, and Community Surveys were used to put together Policy Building Blocks. 3. Unlike the other chapters you have seen so far, this section was not included in the Tigard 2007 Resource Document. Instead the background information and key findings are included in this document. 4. This_was a unique opportunitiy for both the Policy Interest Team and the Committee for Citizen Involvement who worked together on this chapter: a. First,The Committee for Citizen Involvement has been reviewing the Comprehensive Plan Public Involvement Program throughout this process. Updating this chapter was their opportunity to both participate and provide comments on the overall Comprehensive Plan citizen involvement process. b. Second, the expertise of the Committee for Citizen Involvement (CCI) really shows in the draft policy language. Bev Froude who is a member of the CCI has been volunteering with the City of Tigard since she moved to the area in 1971, Sue Carver who is also a CCI member is-cu ritly her 25`h year of service to the Tigard Community. ��Sk a Q )( c. Lastly, the Policy Interest Team included a member of the Planning Commission- Rex Caffall who also serves on the CCI. 5. For technical accuracy the policies have been reviewed by the a Department Review Team which included representatives from both long range and current planning, the library, Capitol Construction and Transportation, police, and City Administration. 6. In addition the chapter was sent to federal, state, and regional agencies for review. The State's Citizen Involvement Advisory Committee (CIAC)had an opportunity to comment. Those comments are available in the Staff Report which is Exhibit B. 7. On November 19, 2007 the Planning Commission held a workshop to discuss thtS chapter with the Policy Interest Team. Basil Christopher the Chair of the CCI shared *groups groups support forCitizen Involvement policies. k- Cs-Vs V P On December 3`d The Planning Commission held a Public Hearing on this topic. The Planning Commission commended the work of the Policy Interest Team and voted to recommend approval to City Council. The Commission did not recommend any changes to the proposed language. The minutes of this meeting are available in Exhibit C for more detail. The definition of Goals, Policies, and Action Measures are included at the end of Exhibit D for your convenience. The two goals contained in this chapter revolve around Statewide Planning Goal 1. The first goal is focused on citizen involvement in land use- ensuring that everyone has the opportunity to participate in all phases of the planning process. The second goal is more general; although it still applies to land use- ensuring citizens have access to information and opportunities to communicate with City staff, elected and appointed officials. The proposed plan chapter is a significant change from that currently in the Comprehensive Plan, which is limited in scope and out of date. The existing chapter identifies the Citizen Involvement Teams, who no longer exist, as the primary means for carrying out the citizen involvement program. City Council reviewed this amendment at a January 15th meeting. Council did not request any additional materials to aid in}fir decision tonight. In Closing, it is intended that the new Citizen Involvement chapter will provide Tigard with a much better foundation on which to ensure Citizens have the opportunity to be involved in more than just the land use process. By adopting the new Comprehensive Plan chapter, the City signals that it is committed to involving its Citizens in all aspects of City government. STAFF RECOMMENDATION: Staff has found that the language included in the amendment complies with the applicable state land use goals, the City's municipal code and comprehensive plan policies, as well as federal, state, and regional plans and regulations. Therefore, Staff recommends approving the Planning Commission's recommendation to adopt the proposed Comprehensive Plan amendment to update the goals, policies, and recommended action measures pertaining to Statewide Planning Goal 1 Citizen Involvement. Ron, anything to add? Good evening Mayor Dirksen and Members of Council. v wW ) My intent tonight is to familiarize you with the'Commission's recommendation to adopt Comprehensive Plan goals, policies, and recommended action measures pertaining to Citizen Involvement, and identify any additional material or information to assist in making your decision at a Public Hearing Scheduled for February 5th. First, I'd like to give you an overview of the process used to put together this draft chapter. 1. The Goals for each chapter were reviewed at an open house held back in April 2. the Tigard Beyond Tomorrow visioning process, and Community Surveys were used to put together Policy Building Blocks. 3. Unlike the other chapters you have seen so far, this section was not included in the Tigard 2007 Resource Document. Instead the background information and key findings are included in this document. 4. This was a unique opportunitiy for both the Policy Interest Team and the Committee for Citizen Involvement who worked together on this chapter: a. First,The Committee for Citizen Involvement has been reviewing the Comprehensive Plan Public Involvement Program throughout this process. Updating this chapter was their opportunity to both participate and provide comments on the overall Comprehensive Plan citizen involvement process. b. Second, the expertise of the Committee for Citizen Involvement (CCI) really shows in the draft policy language. Bev Froude who is a member of the CCI has been volunteering with the City of Tigard since she moved to the area in 1971, Sulk1ErWi who is also a CCI member is currently celebrating her 25th year of service to the-T ig rd Community. c. Lastly, the Policy Interest Team included a member of the Planning Commission-Rex Caffall who also serves on the CCI. 5. For technical accuracy the policies have been reviewed by the a Department Review Team which included representatives from both long range and current planning, the library, Capitol Construction and Transportation, police, and City Administration. 0c"0 6. In addition the chapter was sent to fetic*al, state, and regional afgencies for review. The State's Citizen Involvement Advisory Committee (CIAC)`had an opportunity to comment. Those comments are available in the Staff Report. 7. On November 19, 2007 the Planning Commission held a workshop to discuss the chapter with the Policy Interest Team. Basil Christopher the Chair of the CCI shared hip ggenps support for Citizen Involvement policies. CCc pawl-e a. The two goals contained in this chapter revolve around Statewide Planning Goal 1. The first goal is focused on citizen involvement in land use- ensuring that everyone has the opportunity to participate in all phases of the planning process. The second goal is more general; although it still applies to land use- ensuring citizens have access to information and opportunities to communicate with City staff, elected and appointed officials. The proposed plan chapter is a significant change from that currently in the Comprehensive Plan, which is limited in scope and out of date. The existing chapter identifies the Citizen Involvement Teams, who no longer exist, as the primary means for carrying out the citizen involvement program. On December 3`d The Planning Commission held a Public Hearing on this topic. The Planning Commission commended the work of the Policy Interest Team and the Committee for Citizen Involvement. The Commission did not recommend any changes to the proposed language. The minutes of this meeting are available in Exhibit D for more detail. The definition of Goals, Policies, and Action Measures are included at the end of Exhibit A for your convenience. In Closing, it is intended that the new Citizen Involvement chapter will provide Tigard with a much better foundation on which to ensure Citizens have the opportunity to be involved in more than just the land use process. By adopting the new Comprehensive Plan chapter, the City signals that it is committed to involving its Citizens in all aspects of City government. ICJ �i _-22,,_e0 c ���---a Legislative Process Check List TIGARD 202' PC 1711:7 9 -10-6 l Fill out Pre-Application Conference Notes /9-10-01 Fill out Land Use Permit Application and submit to Permit Techs • 1 ✓ t((S Submit Proposal Description to Council Friday newsletter .■ Update Tidemark with Public Hearing dates 16111 Fill out and submit DLCD Notice of Proposed Amendment. DLCD must receive the notice 45 days in advance of the first Planning Commission public hearing and it must be sent by certified mail., 001(9) • \\15 _ Submit Public Hearing Ad to print in The Times 10 business days (CDC 18.390.060.D) in advance of the meeting. This means the submission must be ma5 weeks in advance of the hearing as the submission must be made one week before the Thursday it is to be printed. The Times will send an Affidavit of Publication for the record. (Alternately, a notice could be placed in the Oregonian if necessary) / \I/Z Request for Comments and proposed amendments mailed to affected agencies. Submit in time to allow them 14 days for comment and staff to incorporate comments l I,) into a staff report. �;�'.5 �(l w v Notice of Public Hearing mailed to interested parties (list from Patty) and anyone that requests notice 10 days (CDC 18.390.060.D) in advance of hearing.An Affidavit of Mailing must be submitted for the record. C1 I /'I9 )(II 1 z3) Place proposed amendment on the City's website (same time the Notice of Public Hearing is sent to interested parties) ,L 1 q) www.tigard-or.gov/city hall/departments/cd/code amendment.asp ✓ Staff report to Ron for review two weeks before hearing ( I 11c) ✓ Staff report and proposed amendments to Jerree one week in advance of Planning Commission hearing 11 — 1■10V'Q'h(2QX 21P rh Staff report must be available for public review 7 days in advance of public hearing.'': Nkhite yl I2el.24h • Update Tidemark with results of hearing • Next step is to follow the City Council process for a public hearing (coming soon). cP `../ �ti� 7 U.S. Postal Service,. a CERTIFIED MAIL. RECEIPT ,q (Domestic Mail Only;No Insurance Coverage Provided) For delivery information visit our website at www.usps.coms OFFICIAL M1 ,W- Postage $ Certified Fee y,.• r L. , .-'Postmark's; Return Receipt Fee re MI a- , (Endorsement Required) ( 1'3 ^ � q y CI V Delivery Fee r Restr ementt Required) * . rrl Total Postage&Fees $ 7. , 3 { ' Sent TO ATTENTION:PLAN AMENDMENT SPECIALIST _ r�- s`bj DEPARTMENT OF LAND CONSERVATION AND DEV. on 635 CAPITOL STREET NE.,SUITE 150 City SALEM,OREGON 97301-2540 PS Form 3800,June 2002 See Reverse for Instructions v SENDER: COMPLETE THIS SECTION COMPLETE THIS SECTION ON DELIVERY • Complete items 1,2,and 3.Also complete A. Si•nature item 4 if Restricted Delivery is desired. 70PI r4 // .. ❑Agent I • Print your name and address on the reverse �;� �/ ���f ❑Addressee so that we can return the card to you. B. Received by(Printed Name) C. Date of Delivery • Attach this card to the back of the mailpiece, /{I�� or on the front if space permits. /I D. Is delivery address different from Item 1? ❑Yes 1. Article Addressed to: If YES,,enter delivery address below: ❑No ATTrNTION:PLAN AMENDMENT SPECIALIST-- DEPARTMENT OF LAND CONSERVATION AND DEV. 635 CAPITOL STREET NE.,SUITE 150 i Service Type SALEM,OREGON 97301-2540 Certified Mail 0 Express Mail ❑Registered ❑Return Receipt for Merchandise ❑ Insured Mail ❑C.O.D. 4. Restricted Delivery?(Extra Fee) ❑Yes 2. Article Number (transfer from service Iabei9 7005 3110 0004 5 7 7 7 5118 PS Form 3811,February 2004 Domestic Retum Receipt 102595-02-M-1540 ❑ in person I I electronic ❑ mailed M Z DLCD _,.• Notice of Adoption THIS FORM MUST BE MAILED TO DLCD "; WITHIN 5 WORKING DAYS AFTER THE FINAL DECISION PER ORS 197.610,OAR CHAPTER 660-DIVISION 18 For DLCD Use Only Jurisdiction: City of Tigard Local file number: CPA 2007-00005 Date of Adoption: 2/5/2008 Date Mailed: 2/8/2008 Was a Notice of Proposed Amendment (Form 1) mailed to DLCD? YesDate: 10/19/2007 ® Comprehensive Plan Text Amendment ❑ Comprehensive Plan Map Amendment ❑ Land Use Regulation Amendment ❑ Zoning Map Amendment ❑ New Land Use Regulation ❑ Other: Summarize the adopted amendment. Do not use technical terms. Do not write "See Attached". Amend the current Comprehensive Plan Topic 2: Citizen Involvement to update the goals, policies, and recommended action measures to reflect current community conditions and values. Does the Adoption differ from proposal? No, no explaination is necessary Plan Map Changed from: to: Zone Map Changed from: to: Location: Acres Involved: Specify Density: Previous: New: Applicable statewide planning goals: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ® ❑ Was an Exception Adopted? ❑ YES ® NO Did DLCD receive a Notice of Proposed Amendment... 45-days prior to first evidentiary hearing? ® Yes ❑ No If no, do the statewide planning goals apply? ❑ Yes ❑ No If no, did Emergency Circumstances require immediate adoption? ❑ Yes ❑ No DLCD file No. Please list all affected State or eleral Agencies, Local GovernmenOr Special Districts: Metro Local Contact: Marissa Daniels, Assistant Planner Phone: (503) 718-2428 Extension: Address: 13125 SW Hall Blvd. Fax Number: 503-718-2748 City: Tigard, OR Zip: 97223 E-mail Address: marissa @tigard-or.gov ADOPTION SUBMITTAL REQUIREMENTS This form must be mailed to DLCD within 5 working days after the final decision per ORS 197.610,OAR Chapter 660-Division 18. 1. Send this Form and TWO Complete Copies (documents and maps) of the Adopted Amendment to: ATTENTION: PLAN AMENDMENT SPECIALIST DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT 635 CAPITOL STREET NE, SUITE 150 SALEM, OREGON 97301-2540 2. Electronic Submittals: At least one hard copy must be sent by mail or in person, but you may also submit an electronic copy, by either email or FTP. You may connect to this address to FTP proposals and adoptions: webserver.lcd.state.or.us. To obtain our Username and password for FTP, call Mara Ulloa at 503-373-0050 extension 238, or by emailing mara.ulloa@state.or.us. 3. Please Note: Adopted materials must be sent to DLCD not later than FIVE (5)working days following the date of the final decision on the amendment. 4. Submittal of this Notice of Adoption must include the text of the amendment plus adopted findings and supplementary information. 5. The deadline to appeal will not be extended if you submit this notice of adoption within five working days of the final decision. Appeals to LUBA may be filed within TWENTY-ONE (21) days of the date, the Notice of Adoption is sent to DLCD. 6. In addition to sending the Notice of Adoption to DLCD, you must notify persons who • participated in the local hearing and requested notice of the final decision. 7. Need More Copies? You can now access these forms online at http://www.lcd.state.or.us/. Please print on 8-1/2x11 green paper only. You may also call the DLCD Office at(503) 373-0050; or Fax your request to: (503) 378-5518; or Email your request to mara.ulloa @state.or.us - ATTENTION: PLAN AMENDMENT SPECIALIST. http://www.lcd.state.or.us/LCD/forms.shtml Updated November 27,2006 . . CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 08- D AN ORDINANCE ADOPTING COMPREHENSIVE PLAN AMENDMENT CPA 2007-00005 TO UPDATE THE GOALS, POLICIES, AND RECOMMENDED ACTION MEASURES PERTAINING TO STATEWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT WHEREAS, the Tigard City Council directed staff to complete a full update of the Tigard Comprehensive Plan,including a process for garnering citizen input; and WHEREAS, the Tigard visioning reports, community surveys, and policy interest team meetings were utilized to develop draft language for the update of the Tigard Comprehensive Plan; and WHEREAS, the City has proposed an amendment to the Tigard Comprehensive Plan Chapter 2 by updating Goals, Policies, and Recommended Action Measures corresponding to Statewide Planning Goal 1; and WHEREAS, the Tigard Planning Commission held a public meeting,which was noticed in accordance with City standards, on December 3, 2007, and recommended approval of the proposed CPA 2007- 00005 by motion and with unanimous vote; and WHEREAS, on February 5, 2007, the Tigard City Council held a public hearing, which was noticed in accordance with City standards, to consider the Commission's recommendation on CPA 2007- 00005; and WHEREAS, on February 5, 2007, the Tigard City Council adopted CPA 2007-00005 by motion, as amended, pursuant to the public hearing and its deliberations; and WHEREAS, Council's decision to adopt CPA 2007-00005 is based on the findings and conclusions found in the City of Tigard staff report dated December 3, 2007, and the associated record, which are incorporated herein by reference and are contained in land-use file CPA 2007-00005. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Tigard Comprehensive Plan is amended to include new text and to rescind existing text as shown in "EXHIBIT A"; and SECTION 2: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. ORDINANCE No. 08-0 Page 1 of 2 PASSED: By / ' ' vote of all Council members present after being read by number and title only, this S"-- day of '--4-P62u , 20074 'dI At - I Carol A. Krager,Deputy City Recorder APPROVED: By Tigard City Council this SI h day of y-e 64 u , 2007.. c.0_,, Craig irksen, Mayor Approved as to form: City Attorney ,,,,aetifled to be a True Copy of Original on File By: Deputy Recorder - City of T4 and Date: ORDINANCE No. 08- 0 1 Page 2 of 2 �� • • ., ; - :• • }-1.,r • {yam.� � r „ � J� 'F.ttt ?�_ i". F c 3 4TM - " _ ;i.- ,2 ,m 3 ,-Q * . X7 a' s s�1 t x j .s g- F J 15 -,.-.... ...,--,-.::" .. . ,,,Rif,-.4 ..„4• iv_ t ,�Y4 j. Citizen Io `To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process. " a i° t,' • • Aar �) ri 1 i3 1' CITIZEN INVOLVEMENT • ADOPTED AMENDMENTS DATE CPA# CHANGES • • SECTION COVER PHOTO:LOUIS BABCOCK Butterfly Garden Volunteer. City of Tigard Comprehensive Plan • • CITIZEN INVOLVEMENT '' I kl N. Decision-makers must have an effective way to hear the voices of the community. These voices are a key component to a livable community and help elected officials in establishing the priorities for City government. This value given to citizen involvement is not a new idea, but one that professionals in the planning field havee long identified as an important aspect of the planning process. This is particularly true at the local level where neighborhood residents need to be empowered to help develop ideas and plans that reflect the wishes of the community. The City's commitment to Citizen , Involvement is partly based on Statewide Planning Goal 1. � d, ,,-. L. ;,,Mr44 140,YF E t' , tr a ..pit,,-. a�.nG.�z�cr.'� ,..,are�xs:awnr^ar r :����. 4� _:,ebs� .."�.�.�.:q-'Gaz..-F�::ri:.�:�is z•: To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Goal 1 requires the local citizen involvement program "clearly define procedures by which the general public will be involved in the ongoing land-use process." These actions include methods to involve citizens in land use issues; promoting successful two-way communication and feedback between the City and its citizens; means by which citizens may affect , r, X-, ,: outcomes; clarity and availability of technical 4 1 cr `ri t~ .1. t,:ari I -Z LIYG , }, information; and financial support and other l,`l} resources for citizen involvement efforts. All of " - t ', these actions align with the community's vision ' �'1 -� n, where citizens are informed about how to access ,* , with the public services and understand their responsibility 5 F.,,Y,,f`, .z, 3+ -'e to participate as members of the community. -' state S Ct 'ZZe z t int volve ent t' Citizen Involvement i x: `,, v•m � t `fieL litowif nt$ H - Requirements and Aspirations 31 - ;. _ Tigard complies with the state's citizen involve - ment requirements as they relate to the City's land use program activities. As part of its Community Development Code, the City has adopted application, notice, and hearing procedures that assure the procedural rights of both applicants and citizens are observed during quasi-judicial land use procedures. In addition,the Development Code contains specific notice, application, and procedural.require- ments to guide the review and hearing process of legislative land use matters . such as the update of the Comprehensive Plan; changes to the Community Development Code;Plan and Zoning Map amendments; and development of specific area plans, etc. Comprehensive Plan I City of Tigard 1-1 • • I CITIZEN INVOLVEMENT It is the City's intention to maintain and improve citizen involvement as part of the land use planning program. However,Tigard also values citizen involvement in all other City government venues. The City aspires to engage its citizens to address important community issues and for them to express their collective voice to decision-makers. Therefore, the Citizen Involvement chapter includes goals, policies and recommended action measures that reflect Tigard's citizen involvement values and aspirations, as well as the need to observe state requirements related to land use planning. _ tri . .r. , rliy . Citizen Involvement in Tigard d s ii- 1- "Z Tigard has a long history of citizen involve- ' t'IrZ fZS�C t�1 • ment in •City •affairs includin land • use. lannin r. ' The structure of citizen involvement has VA„ •*. , _ evolved over time beginning with the creation 414,4,1010077.0itAi4ij . of 'I"igard's Community,Plan in 1971. Shortly- . P °`44 thereafter,in 1973 the Cite began to formulate 2 2 �` 1/01�� f` , Neighborhood Planning Organizations (NPOs) if and a Committee. for Citizen Involvement (CCI), tnc "i�rzri. rl�'n both of which were formally recognized in 1975. se �� ayx After the creation of Neighborhood Plans, participation in NPOs and the CCI lapsed until t= they'were reestablished in 1982 to work on an update of the Tigard Comprehensive Plan. After the updated plan was approved by the Land Conservation and Development Commission in 1984, the function of NPOs transitioned to a community involvement body focused on land use issues. In 1992, the City Council prioritized citizen involvement:and replaced the Neighborhood Planning Organizations with Citizen involvement Teams (CTTs). At this time the Comprehensive Plan was updated to shift emphasis from the NPOs to the CITs. The structure of the Committee for Citizen Involvement (CCI) was also revised to include Citizen Involvement Team Facilitators. This effort continued until 2002 when participation reached a lull. In 2004 the City again took steps to reactivate the CCI. The CCI's membership was expanded to include the remaining Citizen Involvement Team Facilitators and a representative from each of the City's active boards and commissions (Planning Commission, Library Board,Parks and Recreation Advisory Board, 1-2 City of Tigard I Comprehensive Plan • • / I ,i CITIZEN INVOLVEMENT I ili etc). The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation in the wide range of non land use issues, and on improving the effectiveness of the City's two-way communication with citizens. In 2007 the City Council again stressed the , A I n this x importance of citizen involvem.ent 4 " thc� e t by adopting as one of its goals, "Improve --,` ', ` , communication with Tigard's citizens. involves its t Subsequently, the City moved to strengthen , ' s s ,. , , {� citizen involvement through establishment of the citizens and Tigard Enhanced Neighborhood Program. This reeks �y d vet e was done to foster broader and more diverse }} , t {y citizen involvement in land use activities and other i ' i Zfl2portdnt j aspects of City government. CCI membership v-fi l t0 0 I fv 'f=.I { 'aa also expanded. In addition to its current p 'caritin ilnii membership the CCI includes five citizens 1 " ms�}� -, i '-x�. fNj issues" z > . appointed "at-large," ayouth representative, and �� �° �% Tigard Neighborhood Program representatives. r ,,, . }: - e Besides the CC1 and Neighborhood Program, the City involves its citizens and seeks advice on important community issues in several other ways.These include. Council appointed boards and commissions such as the Planning Commission,Library Board,Tree Board,Parks and Recreation Advisory Board, Budget Committee,Youth Advisory Committee, etc. Furthermore, Council often appoints ad hoc citizen committees.to provide advice on matters such as public facilities,land-use, urban design,transportation projects, etc. Honoring Past Citizen Involvement — "Tigard Beyond Tomorrow" The Tigard Comprehensive Plan also honors the past efforts by Tigarcl's citizens to express a shared community vision of the future. During the past decade Tigard citizens met and assembled the Tigard Vision from the results of community workshops, surveys, open houses, and ongoing dialogues with citizens and the business community. The values and aspirations expressed by"Tigard Beyond Tomorrow"visioning have been significant in the 2007 • Comprehensive Plan update. Comprehensive Plan I City of Tigard 1-3 • • D'' CITIZEN INVOLVEMENT • KEY FINDINGS: • Tigard's citizen involvement efforts have changed over time and the Comprehensive Plan's current Citizen Involvement chapter is out:of date. It requires significant:update to reflect current conditions, circumstances, community values and aspirations. • Tigard's citizen involvement efforts are rr • s; partially based on Statewide Planning Goal ci .the ty ;• :. . • 1, Citizen Involvement. However, the City values citizen involvement in all aspects of valires catazen 1 • `7 Ci.t}-government and seeks to involve its Z12`l1'olve272`ent: citizens in other venues. Zn all ixspiects' -''; • Implementing Statewide Planning Goal 1 and Tigard Development Code Standards will , '`OZty s4 ensure citizens can participate in the City's quasi-judicial and legislative land use. °government t , processes. 11 a nti seeks r,. i • Other avenues for citizen participation • include Council appointed boards and to z nvolVe rr � .- ¥= commissions and ad hoc citizen advisory I ; its t:ze IS .i f1 committees. t • Tigard is committed to successful two-way communication and feedback between the 'UeZ12eS " City. and its citizens; providing processes by "' '.: which citizens may affect outcomes; clarity • and availability of technical information; and providing financial support and other resources for citizen involvement efforts. • The charge of the Committee for Citizen Involvement is to promote citizen involvement in land use matters and in many other aspects of City government. • Update of the Comprehensive Plan has involved a structured citizen involve- ment effort including open houses, engagement of policy interest teams and boards and commissions, Planning Commission, and Cit:y Council work sessions and public hearings. Also, the Comprehensive Plan Project: has been significantly informed by the Tigard Beyond Tomorrow visioning process. 1-4 City of Tigard I Comprehensive Plan f i CITIZEN INVOLVEMENT 401 1 • The citizens of Tigard value and understand their responsibility to participate as members of the community. GOAL: 1.1 Provide citizens,affected agencies and n err other. jurisdictions the opportunity to .. t`Tbe citlze?ZS. : participate in all phases of the planning ' process. 4 u'O Zg rd' t R MYt/I d M F POLICIES: � r ayt t, Y 'l understand 1. The City shall maintain a Committee for • ky7• ,44 f Citizen Involvement representative of a broad cross-section of the Community to: t o S1b21 -' �i i A. Make recommendations to the City s If E ftot p4troc ow:, regarding ways to engage the public in �� t City issues, projects, and the land use idS I?Ze7 Zberc t : t u process; k B. Help implement and develop a public information and citizen lnl`Ul\'C'.InC'.nt � r - c07 inzty program applicable to a.vide range of issues; and `ti C Support the enhancement of Tigard's *' overall level and quality of civic engagement by promoting mean- ingful citizen involvement in city government. 2. The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. 3. The City shall establish special citizen advisory boards and committees to provide input to the City Council, Planning Commission, and City staff. 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appointed board or. committee. • 5. The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. Comprehensive Plan I City of Tigard 1-5 • • • ¶ j (, ,a 1' CITIZEN INVOLVEMENT • The citizens of Tigard value and understand their responsibility to participate as members of the community. RECOMMENDED ACTION MEASURES: i. Report the activities of the Committee for Citizen Involvement annually to the City Council to ensure they are in accordance with the needs of the Tigard community and Statewide Planning Goal 1. requirements. ii. -Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic-specific issues relating to citizen involvement. iii. Recognize citizens, organizations, and stakeholders who put forth exceptional civic efforts. iv. Work with the Tigard-Tualatin School District and local private schools to encourage the involvement of youth in City govern- ment. v. Appoint additional citizen task forces, as the need arises, to advise the City with regard to Comprehensive Plan issues. vi. Develop and maintain a neighborhood program that includes land use planning. vii. Review and evaluate the effectiveness of the citizen involve- ment program,including the effectiveness of individual hoards, committees, and the enhanced neighborhood program on a yearly basis. viii. Assist and support any City Council appointed citizen group by providing adequate meeting places, distribution of materials, policy direction,and staff involvement. • 1-6 City of Tigard I Comprehensive Plan • • Vv1, CITIZEN INVOLVEMENT �k.1 GOAL: 1.2 Ensure all citizens have access to: A. opportunities to communicate directly to the City; and B. information on issues in an understandable form. POLICIES: 1. The City shall ensure pertinent information is readily accessible to the community and presented in such a 0,4 'fi W manner that even P , .cs �� 4 �The.city, � technical information is easy to understand. : 1 } r sfh ! r e> y shall. prk i The City shall utilize such communication methods as mailings, posters newslet- ters, the intereet, and any other available media to promote citizen involvement and r � �¢ CZ;tZ} YL}-4 continue to evaluate the effectiveness of �� an��fllvemer�t�� methods used 3. The City shall.work to maximize citizen r involvement through education and I fx ; e�l?�LCGZtZOfZ accessibility. • 4. The City shall ensure citizens receive GICCCSsibzlZ � �� t. a timely response from police makers regarding recommendations made =`", through the citizen involvement program. 5. The City shall seek citizen participation and input through collabora- tion with community organizations, interest groups, and individuals in addition to City sponsored boards and committees. 6. The City shall provide opportunities for citizens to communicate to Council, boards and commissions,and staff regarding issues that concern them. Comprehensive Plan I City of Tigard 1-7 • • l CITIZEN INVOLVEMENT • RECOMMENDED ACTION MEASURES: i. Provide translations of information to non-English speaking members of the community. u. Update and maintain the City of Tigard Communications Plan. iii. Ensure that when citizens ask questions the response is welcoming, timely, and includes sources of additional information. iv Review City notification requirements and methods periodi- cally to determine if they adequately provide notice to affected citizens. Revise these requirements and methods as necessary. v: Continue to publish information on land use planning issues in a form accessible to all citizens. vi. Utilize methods such as town halls, open houses,public displays, newsletters,mailings, comment cards, surveys,and the internet to inform the public and receive information from them about important issues and events. vii. Update and maintain a running list of citizen involvement opportunities to be posted in City Hall, the Tigard Library and online. viii. Include and publicize a final citizen involvement report at the end of any major decision or process. ix. Define the feedback mechanism in advance of citizen comment. x. Ensure response to citizen comment is welcoming, timely;and includes suggestions for how citizens can be further involved. xi. Update and maintain a list of community organizations to participate in discussion of City issues. 1-8 City of Tigard Comprehensive Plan • • • CITIZEN INVOLVEMENT !RID' xii. Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City • Hall. • xiii. Require Communication Plans in advance of major City Projects for review by the Committee for Citizen Involvement. • • Comprehensive Plan I City of Tigard 1-9 Current • Comprehensive Plan • Exhibit C 2. CITIZEN INVOLVEMENT This chapter addresses Statewide Planning Goal#1: "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Tigard is now well known for its active citizen participation program; primarily with the Neighborhood Planning Organizations. Through the drafting and adoption of the Comprehensive Plan,these organizations contributed their time and energy developing Tigard's plan. Plan policies have been prepared to preserve the continuity of Tigard's active citizen involvement program and to ensure that citizens will continue to have access to information that enables them to identify, understand,and have input into the planning issues related to implementation of the Comprehensive Plan. Additional information on this topic is available in the"Comprehensive Plan Report: Citizens Involvement." Findings • Throughout the development of the Tigard Comprehensive Plan, the City has actively sought the •participation of Neighborhood Planning Organizations and other citizens groups. • The Neighborhood Planning Organizations and the Committee for Citizen Involvement met on a monthly basis throughout the Comprehensive Plan revision process. • Continued citizen participation in all aspects of land use planning helps to ensure that City government meets the needs of Tigard's citizens. • In order to participate in land use planning decisions, citizens need to have access to information which enables them to become aware of and informed about planning issues and City policies. It is essential that this information be made available to all citizens in an understandable form. • Land use planning education is important to promote and stimulate interest in the citizen participation process during all phases of planning. POLICY 2.1.1 THE CITY SHALL MAINTAIN AN ONGOING CITIZEN INVOLVEMENT PROGRAM AND SHALL ASSURE THAT CITIZENS WILL BE PROVIDED AN OPPORTUNITY TO BE INVOLVED IN ALL PHASES OF THE PLANNING PROCESS. IMPLEMENTATION STRATEGIES 1. The City shall periodically review notification requirements and methods to determine if they adequately provide notice to affected citizens and revise these requirements and methods as necessary. 2. The City shall continue to assist and support any City Council recognized citizen group in providing adequate meeting places, distribution of materials, policy direction and staff involvement. 3. Additional citizen task forces shall be appointed by the City Council, as the need arises, to advise the City with regard to Comprehensive Plan issues. POLICY 2.1.2 THE OPPORTUNITIES FOR CITIZEN INVOLVEMENT PROVIDED BY THE CITY SHALL BE APPROPRIATE TO THE SCALE OF THE PLANNING EFFORT AND SHALL INVOLVE A BROAD CROSS-SECTION OF THE COMMUNITY: a. THE CITIZEN INVOLVEMENT TEAMS SHALL BE THE PRIMARY MEANS FOR CARRYING OUT THE PROGRAM; Vol. II, Policy 2-1 • • b. WHERE APPROPRIATE, OTHER INVOLVEMENT TECHNIQUES WILL BE USED;AND c. THE CITIZEN INVOLVEMENT TEAM FACILITATORS SHALL SERVE AS THE COMMITTEE FOR CITIZEN INVOLVEMENT AND SHALL BE RESPONSIBLE FOR EVALUATING THE CITIZEN INVOLVEMENT PROGRAM AND FOR WORKING WITH THE NEIGHBORHOOD PLANNING ORGANIZATIONS IN RECOMMENDING CHANGES IN THE PROGRAM. IMPLEMENTATION STRATEGIES 1. The Committee for Citizen Involvement shall conduct their citizen involvement programs in accordance with the needs of the Tigard community and LCDC Goal #1 requirements. A review and evaluation of each group's programs and processes shall be reported to the Planning Commission and City Council on a yearly basis. 2. The City Council, the Planning Commission, and the Committee for Citizen Involvement shall recommend, as needed, additional methods for involving citizens in the planning process. POLICY 2.1.3 THE CITY SHALL ENSURE THAT INFORMATION ON LAND USE PLANNING ISSUES IS AVAILABLE IN AN UNDERSTANDABLE FORM FOR ALL INTERESTED CITIZENS. IMPLEMENTATION STRATEGIES 1. The City shall continue to publish information on land use planning issues in a form accessible to all citizens. (Ord. 93-19) Vol. II, Policy 2-2 Exhibit D • • im MEMORANDUM T I GARD TO: Mayor Craig Dirksen and Members of City Council FROM: Marissa Daniels, Assistant Planner RE: Council Workshop - CPA2007-00005 DA'L'E: December 21, 2007 At the January 15, 2008 City Council meeting, staff will present the proposed goals, policies, and recommended action measures (see the end of this memo for definitions and obligations) for the Citizen Involvement (Statewide Planning Goal 1) chapter of the updated Comprehensive Plan. The proposed language was approved and recommended by the Planning Commission at the December 3 public hearing. Staff will discuss the proposed language, answer questions, and provide any requested information that will help assist Council in making its decision at the February 5 public hearing. Throughout the process of working with citizens, City departments, and the Planning Commission, staff has stressed that proposed Comprehensive Plan language must be capable of being implemented and in the interest of the whole community. Staff has worked closely with citizen stakeholders to explain the implications of certain policy recommendations. Most of the time, the process has achieved a consensus outcome. In staff's role as facilitators, we presented the best professional advice possible to all involved. Sometimes this professional advice was contrary to the wishes of the citizens, but staff has not unilaterally changed or removed citizen recommendations. It is the role of the Planning Commission to recommend, and the City Council to determine, City policy. The general discussion by the Planning Commission on the Citizen Involvement chapter and the major principles included is as follows: Citizen Involvement Chapter (Statewide Planning Goal 1) The key principles included in this chapter revolve around Statewide Planning Goal 1. There are two goals contained in this chapter. The first goal is focused on citizen involvement in land use- ensuring that everyone has the opportunity to participate in all phases of the planning process. The second goal is more general, although it still applies to land use- ensuring citizens have access to information 1:\LRPLN\Council M,ternls\2008\2-5-08 Exhibit D CC Workshop CPA 2007-00005.doc 1 s • and opportunities to communicate with City staff, elected and appointed officials. The Planning Commission commended the work of the Policy Interest Team and the Committee for Citizen Involvement. The Commission did not recommend any changes to the proposed language. Definitions and Obligations of Goals, Policies, and Recommended Action Measures Tigard Comprehensive Plan Comprehensive Plan goals, policies, and recommended action measures have different definitions and impart different obligations to decision makers. They also relate differently to one another. The following describes goals,policies, and recommended action measures in greater detail. Goals, policies and recommended action measures identify the intent of the City to accomplish certain results. The goals and policies relate to one another and are obligations the City wishes to assume. Recommended action measures support the obligations to achieve a desired end,but do not signify an obligation themselves. Goal Definition - A general statement indicating a desired end or the direction the City will follow to achieve that end. Obligation - The City cannot take action which violates a goal statement unless: 1. Action is being taken which clearly supports another goal. 2. There are findings indicating the goal being supported takes precedence (in the particular case) over another. Policy Definition - A statement identifying Tigard's position and a definitive course of action. Policies are more specific than goals. They often identify the City's position with regard to implementing goals; however, they are not the only actions the City can take to accomplish goals. Obligation - The City must follow relevant policy statements when amending the Comprehensive Plan, or developing other plans or ordinances which affect land use. To amend the Comprehensive Plan, the City must show consistency with the Statewide Land Use Goals. Such an amendment must take place following prescribed procedures prior to taking an action that would otherwise violate a Plan policy. Recommended Action Measures Definition -A statement which outlines a specific City project or standard which,if executed, would implement goals and policies. Recommended action measures also refer to specific projects, standards, or courses of action the City desires other jurisdictions to take in regard to specific issues. These statements also define the relationship the City desires to have with other jurisdictions and agencies in implementing Comprehensive Plan goals and policies. Obligation - Completion of projects, adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies, will depend on a number of factors such as citizen priorities, finances, staff availability,etc. I:\LRPLN\Council Materials\2008\2-5-08 Exhibir I)CC Workshop CPA 2007-00005.doc 2 • • The City should periodically review and prioritize recommended action measures based on current circumstances, community needs, and the City's goal and policy obligations. These statements are suggestions to future City decision-makers as ways to implement the goals and policies. The listing of recommended action measures in the plan does not obligate the City to accomplish them. Neither do recommended action measures impose obligations on applicants who request amendments or changes to the Comprehensive Plan. The list of recommended action measures is not exclusive. It may be added to, or amended, as conditions warrant. l:\LRPLN\Council M2terials\2008\2-5-08 Exhibit ID CC Workshop CPA 2007-00005.doc 3 r • • CITY OF TIGARD PLANNING COMMISSION Meeting Minutes December 3,2007 1. CALL TO ORDER President Inman called the meeting to order at 7:04 p.m. The meeting was held in the Tigard Civic Center,Town Hall, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Inman; Commissioners Anderson,Caffall, Doherty, Fishel, Hasman,Vermilyea,and Walsh Commissioners Absent: Commissioner Muldoon Staff Present: Ron Bunch,Assistant Community Development Director;Marissa Daniels, Assistant Planner;Jerree Lewis,Confidential Executive Assistant;Doreen Laughlin, Administrative Specialist II 3. COMMUNICATIONS Other than a quick explanation by Doreen Laughlin about a handout on Zoning, there were no further communications to report. 4. APPROVE MEETING MINUTES There was a motion by Commissioner Caffall, seconded by Commissioner Walsh, to approve the November 19, 2007 meeting minutes as submitted. The motion was approved as follows: AYES: Caffall,Doherty, Hasman, Inman,Walsh NAYS: None - ABSTENTIONS: Vermilyea, Fishel,Anderson EXCUSED: Muldoon 5. PUBLIC HEARING 5.1 COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00005 Tigard Comprehensive Plan Update of Statewide Planning Goal 1: Citizen Involvement PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 1 I: RVLMD0 eanwCtlpo 12-3-07 draft rtdmdaS.doe • • �. REQUEST: Amendments to the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals, policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code amendments. LOCATION: Citywide ZONE: CBD, C-G, C-P, I-H, I-L, I-P, MUC, MUE, MUE-1, MUE-2, MUR-1, MUR-2, R-1, R-2, R-3.5, R-4.5, R-7, R-12, R-25. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390;Comprehensive Plan Topics 1 and 2;and Statewide Planning Goal 1. STAFF REPORT Assistant Planner, Marissa Daniels, presented the staff report on behalf of the City. Her main points follow: A. This Comprehensive Plan Amendment is in response to Statewide Planning Goal 1 which is - "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." B. The draft Citizen Involvement goals,policies, and action measures ate based on: - Key Findings,which are included at the beginning of the draft Chapter. Unlike the other chapters seen so far, the key findings were not included in the Tigard 2007 Resource Document. - Community Issues and Values, which were identified by Citywide surveys and the TBT visioning process. - Current Comprehensive Plan Policies - The work of the Policy Interest Team and the Department Review Team. C. The Policy Interest Team met 4 times over the past few months. - The Team met jointly with the Committee for Citizen Involvement, which has overseen the development of this chapter. D. The Department Review Team - Met twice to review the draft language - included representatives from Police, the Library,City Administration, Current Planning, Long Range Planning, and Engineering E. In addition to review by City staff and residents, Staff also received comments from Clean Water Services and the Oregon Department of Land Conservation and Development who PLANNING COMMISSION MEETING MINUTES-December 3,2007—Page 2 I:{LRPLMDoreenWCltpc 12-107 draft rfdnutes.doC • • forwarded the Comments of the Citizen Involvement Advisory Committee (CIAC). - The suggestions, which were relevant to the chapters, have been incorporated into the document. - Exhibit D is a memo in response to a number of questions asked by the CIAC about our Citizen Involvement Program. - The proposed CCI bylaws are attached to the memo to give you more information about the Committee. The Chair of the Committee Basil Christopher was also present at the workshop. - City Council will be reviewing the proposed bylaws on December 11, 2007. F. A number of outside agencies had an opportunity to review this proposal and did not respond.Those agencies are listed on page 9 of the staff report. G. This chapter also includes the revisions as discussed at the November 19, 2007 Workshop meeting. H. As detailed in the Staff report, Staff finds the proposed amendment to comply with all applicable criteria and.recommends the Planning Commission recommend approval of the amendment to the Tigard City Council. At this point, President Inman asked the commissioners if they had any questions or comments. There were no significant questions or comments. PUBLIC TESTIMONY President Inman opened up the meeting to public testimony. There was no one present scheduled to speak, so President Inman closed the public hearing. PUBLIC HEARING CLOSED There was a motion by Commissioner Doherty, which was as follows: "I move the Planning Commission forward a recommendation of approval to the City Council of application CPA2007- 00005 and adoption of the findings based on the staff report and the testimony that was heard last week." Commissioner Caffall seconded the motion and a vote was taken. The motion carried as follows: AYES: Anderson, Caffall,Doherty, Fishel,Hasman, Inman,Vermilyea,Walsh NAYS: None PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 3 I:LLRPLW DoieentPCVpc 12-3-07 drat minutes.4oc • • • . 4 ABSTENTIONS: None EXCUSED: Muldoon Staff updated the commission on the status of the Comp Plan update. 6. OTHER BUSINESS • Doreen reported there are no other meetings in December and, as of now, there is no meeting scheduled for January. The next Planning Commission meeting will most likely be held on February 4, and there will be only one meeting that month due to the holiday (President's Day). • Commissioner Walsh along with the rest of the commissioners acknowledged the many years of wonderful service Jerree Lewis had brought to the Planning Commission as Secretary for the past 13 years. He said she would be greatly missed, and they all thanked her. • 7. ADJOURNMENT President Inman adjourned the meeting at 7:18 pm. Doreen Laughlin,Administrative Sp•ci.. •st II ATTEST: President President Jodie Inman PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 4 I:Y.RPL•Ddtaan'PC0pa 12-3-07 draft minutes.dos • .• • • Agenda Item: S. I Hearing Date: December 3,2007 Time: 7:00 PM STAFF REPORT TO THE I1 PLANNING COMMISSION • 6 FOR THE CITY OF TIGARD, OREGON 120 DAYS = N/A . SECTION I. APPLICATION SUMMARY FILE NAME: COMPREHENSIVE PLAN AMENDMENT TO UPDATE GOALS, POLICIES,AND RECOMMENDED ACTION MEASURES PERTAINING TO STATEWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT FILE NO.: Comprehensive Plan Amendment (CPA) CPA2007-00005 PROPOSAL: The City is requesting approval of a Comprehensive Plan Amendment to amend the current Comprehensive Plan Topic 2: Citizen Involvement by updating the Goals, Policies, and Recommended Action Measures to reflect current community conditions and values. APPLICANT: City of Tigard OWNER: N/A 13125 SW Hall Boulevard Tigard, OR 97223 , LOCATION: Citywide ZONING DESIGNATION: All City zoning districts COMP PLAN: All City comprehensive plan designations APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Topics 1 and 2; and Statewide Planning Goal 1 and 2. SECTION II. STAFF RECOMMENDATION Staff recommends that the Planning Commission finds this request to meet the necessary approval criteria. Therefore, staff recommends APPROVAL to the Tigard City.Council to amend the Tigard Comprehensive Plan to replace Topic 2 as determined through the public hearing process. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 1 OF 12 i SECTION III. BACKGROUND INFORMATION Project History The Tigard Comprehensive Plan is the primary document that guides land use decisions within the community. It outlines goals, policies, and recommended action measures that are intended to reflect the community's values and aspirations for a broad range of matters relating to land use planning and growth management. It also aims to organize and coordinate the relationships between people,land, resources, and facilities to meet the current and future needs of Tigard. The Tigard Comprehensive Plan is required by State law and must conform to 12 of the 19 Oregon Statewide Planning Goals. Land development and related activities, including the City's development codes, also must be consistent with adopted Comprehensive Plan goals and policies. It is now seven years beyond the year 2000 planning horizon of the City's 1983 Comprehensive Plan. Tigard has grown dramatically since 1983, from 18,379 residents to 46,300 today. Jobs and business activity have grown just as fast. Although minor updates have taken place over the years, the 1983 Plan, in many ways, does not reflect current and projected community conditions. For this reason, it is necessary to undertake a thorough update. This is important to ensure the Plan remains a viable tool for decision-makers and citizens to use when seeking policy direction regarding land use and Tigard's future. For this reason, the Tigard City Council has made it a goal to update the Comprehensive Plan. The first step in updating the Tigard Comprehensive Plan involved City staff developing a fact base to inform the update. The result was the Tigard 2007 resource document completed in February 2007. Key findings from Tigard 2007, combined with community issues and values, form the basis for Plan goals, policies, and recommended action measures. Community issues and values were identified through the community's visioning process and a number of surveys completed over the last several years. The second step involved community volunteers and stakeholders coming together to develop draft goals, policies, and recommended action measures. These Policy Interest Teams have been meeting over the past several months to discuss Comprehensive Plan topics in which they share an interest. City Department Review Teams then review and provide comment on the work of the policy interest teams. These final draft goals, policies, and recommended action measures are then forwarded to the Planning Commission to begin the legislative process. The final step is the legislative process. Since each of the Policy Interest Teams are moving at their own pace, Staff will be bringing a series of Comprehensive Plan Amendments (CPA) through the legislative process over the next several months. Each CPA will correspond to a Statewide Planning Goal that is applicable to Tigard. The CPA will strike the appropriate language from the existing plan and replace the language with an updated chapter that addresses that particular Statewide Planning Goal. • The chapter before the Planning Commission tonight is Citizen Involvement (Goal 1). The Planning Commission held a workshop on November 19th to discuss the draft goals, policies, and recommended action measures that were formulated based on the input from the policy interest and department review teams. At the Planning Commission workshop, the following changes were requested (also found in Exhibit A with deleted text as touts and added text underlined): STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 2 OF 12 • • • The Planning Commission noted a word change in Goal 1.1 Policy 4, the language should be changed from "appropriate" to "appointed." Staff made the following changes to the language: 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appointed board and or committee. Additionally, staff recommends one minor word change to the proposed amendment since the Planning Commission workshop. This recommendations are based on feedback from the City Council at the public hearing for earlier Comprehensive Plan update amendments. For example, the Council prefers the word inform over educate and require over ensure. For the sake of timeliness, staff feels these changes should be made at the Planning Commission level so the same changes do not continually need to be made at the Council hearings. The following change is recommended: vi. Utilize methods such as town halls, open houses, public displays, newsletters, mailings, and the internet to educate inform the public about important issues and events. Proposal Description The primary intent of the proposed update is to ensure the Comprehensive Plan remains a viable tool for decision-makers. By updating the Comprehensive Plan, the City will ensure it is in compliance with applicable laws, rules, regulations, plans, and programs. As importantly, the update will also ensure the Comprehensive Plan reflects current community conditions and values. • This amendment is part of a series of amendments that will update the Comprehensive Plan in its entirety. This amendment will update Statewide Planning Goal 1 with goals, policies, and recommended action measures that will serve as the "legislative foundation" in regards to citizen involvement. Land use actions and amendments to the Tigard Development Code will be based on the new language included in this amendment. Below is an explanation of the terms that create the "legislative foundation": • Goal Definition - A general statement indicating a desired end or the direction the City will follow to achieve that end. Obligation -The City cannot take action which violates a goal statement unless: 1. Action is being taken which clearly supports another goal. 2. There are findings indicating the goal being supported takes precedence (in the particular case) over another. Policy • Definition - A statement identifying Tigard's position and a definitive course of action. Policies are . more specific than goals. They often identify the City's position in regard to implementing goals. However, they are not the only actions the City can take to accomplish goals. Obligation - The City must follow relevant policy statements when amending the Comprehensive Plan, or developing other plans or ordinances which affect land use. To amend the Comprehensive STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 3 OF 12 • • • • Plan, the City must show consistency with the Statewide Land Use Goals. Such an amendment must take place following prescribed procedures prior to taking an action that would otherwise violate a Plan policy. Recommended Action Measures Definition - A statement which outlines a specific City project or standard, which if executed, would implement goals and policies. Recommended action measures also refer to specific projects, standards, or courses of action the City desires other jurisdictions to take in regard to specific issues. These statements also define the relationship the City desires to have with other jurisdictions and agencies in implementing Comprehensive Plan goals and policies. Obligation - Completion of projects, adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies, will depend on a number of factors such as citizen priorities, finances, staff availability, etc. • The City should periodically review and prioritize recommended action measures based on current circumstances, community needs and the City's goal and policy obligations. These statements are suggestions to future City decision- makers as ways to implement the goals and policies. The listing of recommended action measures in the plan does not obligate the City to accomplish them. Neither do recommended action measures impose obligations on applicants who request amendments or changes to the Comprehensive Plan. The list of recommended action measures is not exclusive. It may be added to or amended as conditions warrant. • SECTION IV. SUMMARY OF REPORT Applicable criteria,findings and conclusions • Tigard Community Development Code o Chapter 18.380 o •Chapter 18.390 • Applicable Comprehensive Plan Policies o Topics 1 and 2 • Statewide Planning Goals o Goal 1 and 2 City Department and outside agency comments SECTION V. APPLICABLE CRITERIA AND FINDINGS CITY OF TIGARD COMMUNITY DEVELOPMENT CODE (TITLE 18) Chapter 18.380: Zoning Map and Text Amendments Chapter 18.380.020 Legislative Amendments to the Title and Map A. Legislative amendments. Legislative zoning map and text amendments shall be undertaken by means of a Type IV procedure, as governed by Section 18.309.060G Findings: The proposed amendments to the Tigard Comprehensive Plan would establish policies to be applied generally throughout the City of Tigard; and therefore, the application is being processed as a Type IV procedure,Legislative Amendment, as governed by Section 18.390.060G. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 4 OF 12 • • • Chapter 18.390: Decision-Making Procedures Chapter 18.390.020. Description of Decision-Making Procedures B.4. Type IV Procedure. Type IV procedures apply to legislative matters. Legislative matters involve the creation, revision, or large-scale implementation of public policy. Type IV matters are considered initially by the Planning Commission with final decisions made by the City Council. Findings: The proposed amendments to the Tigard Comprehensive Plan will be reviewed under the Type IV procedure as detailed in Section 18.390.060.G. In accordance with this section, the amendments will initially be considered by the Planning Commission with City Council making the final decision. Chapter 18.390.060.G. Decision-making considerations. The recommendation by the Commission and the decision by the Council shall be based on consideration of the following factors: 1. The Statewide Planning Goals and Guidelines adopted under Oregon Revised Statutes Chapter 197; 2. Any federal or state statutes or regulations found applicable; • 3. Any applicable Metro regulations; 4. Any applicable comprehensive plan policies; and 5. Any applicable provisions of the City's implementing ordinances. Findings: As indicated pursuant to the findings and conclusions that address applicable Statewide Planning Goals, the amendment is consistent with this criterion. CONCLUSION: Based on the analysis above, staff finds that the proposed amendments satisfy the applicable review criteria within the Tigard Community Development Code and recommends the Planning Commission forward these proposed amendments to the City Council with a recommendation for adoption. CITY OF TIGARD COMPREHENSIVE PLAN POLICIES: A review of the comprehensive plan identified the following relevant policies for the proposed amendments: Topic 1: General Policies Policy 1.1.1: The City shall ensure that: a. This comprehensive plan and all future legislative changes are consistent with the Statewide Planning Goals adopted by the Land Conservation and Development Commission, the Regional Plan adopted by the Metropolitan Service District; Findings: As indicated pursuant to the findings and conclusions that address applicable Statewide Planning Goals, the amendment is consistent with this criterion. Topic 2: Citizen Involvement Policy 2.1.1: The City shall maintain an ongoing citizen involvement program and shall assure that citizens will be provided an opportunity to be involved in all phases of the planning process. Policy 2.1.2: The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. Policy 2.1.3: The City shall ensure that information on land use planning issues is available in.an understandable form for all interested citizens. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 5 OF 12 • Findings: The proposal has complied with all notification requirements pursuant to Chapter 18.390.060 of the Tigard Community Development Code. This staff report was also available seven days in advance of the hearing pursuant to Chapter 18.390.070.E.b of the Tigard Community Development Code. Additionally, a Public Involvement Program for the Comprehensive Plan Update was developed in March 2006. This Program was reviewed and endorsed by the Committee for Citizen Involvement and the Planning Commission. The Program outlined the information, outreach methods, and involvement opportunities available to the citizens during the process. Information was distributed throughout the process via the project website, an interested parties listserv, Cityscape articles, press releases, articles in the local paper, and two project open houses. Outreach methods also included presentations to a number of civic organizations in the community, personal emails sent to groups and organizations, updates to City boards and • commissions, presentations to high school students, and staff attendance at community events to • pass out information. Involvement opportunities included two open houses, participation on a policy interest team, submitting written comments via the website, and attending the Planning Commission workshop. Additionally, the interested parties listsery and volunteers who signed up for the policy interest teams were provided notice of all meetings held regarding the Comprehensive Plan Update. As part of the Comprehensive Plan Amendment process, public notice of this Planning Commission public hearing was sent to the interested parties list and published in the November 15, 2007 issue of The Times. Notice will be published again prior to the City Council public hearing. The notice invited public input and included the phone number of a contact person to answer questions. The notice also included the address of the City's webpage where the entire draft of the text changes could be viewed. The community was given multiple venues to get information and get involved. This included a number of articles in the Cityscape newsletter that is delivered to every household in Tigard. Staff also made a good faith effort to ensure a diversity of citizens and stakeholders were involved in the policy interest team meetings by not only soliciting volunteers, but by inviting organizations that share a common interest in that particular topic. Information regarding the topics included in this Comprehensive Plan Amendment was available in multiple locations in an understandable format for the duration of the process. This included paper and electronic copies that were available in the permit center and also on the website. Information was regularly sent to the project listsery and to the community volunteers who participated on the policy interest teams. Current Comprehensive Plan Policies 2.1.1, 2.1.2, and 2.1.3 will be deleted and replaced in their entirety by proposed amendment Goals 1.1, 1.2 1.3 and their associated Policies (see Exhibit A). This update will ensure the City is in compliance with applicable laws, rules, regulations, plans, and programs. This update will also ensure continued compliance with Statewide Planning Goal 1 as the new goals and policies reflect current community conditions and values. The new goals and policies have been developed through a citizen involvement effort, reviewed by City staff, reviewed by affected agencies, and reviewed by the Planning Commission at a November 19, 2007 workshop. • STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 6 OF 12 • • CONCLUSION: Based on the analysis above, staff finds that the proposed amendment satisfies the applicable policies contained in the City of Tigard Comprehensive Plan. THE STATEWIDE PLANNING GOALS AND GUIDELINES ADOPTED UNDER OREGON REVISED STATUTES CHAPTER 197 Statewide Planning Goal 1 - Citizen Involvement: This goal outlines the citizen involvement requirement for adoption of Comprehensive Plans and changes to the Comprehensive Plan and implementing documents. Findings: This goal was met through an extensive public involvement process. A Public Involvement Program' for the Comprehensive Plan Update was developed in March 2006. This Program was reviewed and endorsed by the Committee for Citizen Involvement and the Planning Commission. The Program outlined the information, outreach methods, and involvement opportunities available to the citizens during the process. Information was distributed throughout the process via the project website, an interested parties listserv, Cityscape articles, press releases, articles in the local paper, and two project open houses. Outreach methods also included presentations to a number of civic organizations in the community, personal emails sent to groups and organizations, updates to City boards and commissions, presentations to high school students, and staff attendance at community events to pass out information. Involvement opportunities included two open houses, participation on a policy interest team, submitting written comments via the website, and attending the Planning Commission workshop. Additionally, the interested parties listsery and volunteers who signed up for the policy interest teams were provided notice of all meetings held regarding the Comprehensive Plan Update. As part of the Comprehensive Plan Amendment process, public notice of this Planning Commission public hearing was sent to the interested parties list and published in the November 15, 2007 issue of The Times (in accordance with Tigard Development Code Chapter 18.390). Notice will be published again prior to the City Council public hearing. The notice invited public input and included the phone number of a contact person to answer questions. The notice also included the address of the City's webpage where the entire draft of the text changes could be viewed. Current Comprehensive Plan Policies relating to Statewide Planning Goal 1 will be deleted and replaced in their entirety by proposed amendment Goals 1.1, 1.2, 1.3, their associated Policies (see Exhibit A). This update will ensure the City is in compliance with applicable laws, rules, regulations, plans, and programs. This update will also ensure continued compliance with Statewide Planning Goal 11 as the new goals and policies reflect current community conditions and values. The new goals and policies have been developed through a citizen involvement effort, reviewed by City staff, reviewed by affected agencies, and reviewed by the Planning Commission at an October 1, 2007 workshop. Statewide Planning Goal 2 - Land Use Planning: This goal outlines the land use planning process and policy framework. The Comprehensive Plan was acknowledged by DLCD as being consistent with the statewide planning goals. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 7 OF 12 i • Findings: The proposed amendment to the Tigard Comprehensive Plan is being processed as a Type IV procedure, which requires any applicable statewide planning goals, federal or state statutes or regulations, Metro regulations, comprehensive plan policies, and City's implementing ordinances, be addressed as part of the decision-making process. Notice was provided to DLCD 45 days prior to the first scheduled public hearing as required. All applicable review criteria have been addressed within this staff report; therefore, the requirements of Goal 2 have been met. CONCLUSION: Based on the analysis above, staff finds that the proposed amendment is consistent with the applicable Statewide Planning Goals. SECTION VI. ADDITIONAL CITY STAFF COMMENTS The City of Tigard's Engineering Division, Current PIanning Division, Library Department, Administrative Department, and Police Department has had an opportunity to review this proposal and provided the following comments: City staff suggested that "neighborhood organizations" be changed to the "enhanced neighborhood program" to accurately reflect the intent of the program. Findings: Staff recommends the following changes to the language of Goal 1.1 action measure vu.: vii. Review and evaluate the effectiveness of the citizen involvement program, including the effectiveness of individual boards, committees, and the enhanced neighborhood organizations program on a yearly.basis. Action measure vi. under goal 1.1: Develop and maintain a neighborhood planning program. As the Department Review Team pointed out, there does not need to be a new separate program for neighborhood planning. Instead, the enhanced neighborhood program should include planning. Findings: The enhanced neighborhood program is set to launch in January. One component of this program is focused on land use issues, and therefore there does not need to be a separate program for neighborhood level planning. Staff recommends the following changes to the language: vi. Develop and maintain a neighborhood Hanning program that includes land use planning. • The Department Review team suggested Goal 1.1,Action Measure v be changed to read: v. Appoint additional citizen task forces, as the need arises, to advise the City with regard to Comprehensive Plan issues. Findings: Staff recommends simplifying this policy with the following changes: v. Appoint additional citizen task forces shall be appointed by the City Council, as the need arises, to advise the City with regard to Comprehensive Plan issues. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 8 OF 12 • • City staff questioned the intent of Goal 1.2 action measure xi which reads, "Update and maintain a list of community organizations to be contacted annually." Staff feels it is a good idea to keep in touch with community organizations, but wanted to ensure their involvement was meaningful. For example, what would the organizations be contacted about? Findings: Instead of contacting community organizations annually, staff recommends instead that we engage Tigard's community organizations in meaningful discussions about important City issues. Policy xii speaks to the type of two-way communication between community organizations and City Hall which is desired. Staff recommends the following changes to the language: xi. Update and maintain a list of community organizations to participate in discussion of City issues. The Department Review Team suggested adding an action measure about requiring communication plans for review by the Citizen Involvement Committee in advance of major City projects. Findings: Staff agrees that the Committee for Citizen Involvement can provide valuable feedback to departments at the outset of major projects regarding public outreach. Staff recommends adding the following action measure to the proposed language: xiii.Require Communication Plans in advance of major City Projects for review by the Committee for Citizen Involvement. CONCLUSION: Based on the analysis above, staff finds that the comments and subsequent edits to the proposed amendment are in the best interest of the City and recommends inclusion of the changes in the language of this proposal. SECTION VII. OUTSIDE AGENCY COMMENTS The following agencies/jurisdictions had an opportunity to review this proposal and did not respond: • Tualatin Hills Park & Rec. District Tualatin Valley Fire & Rescue Tualatin Valley Water District City of Beaverton City of Durham • City of King City of Tigard City of Lake Oswego City of Tualatin Metro Land Use & Planning Beaverton School District #48 Tigard-Tualatin School District 23J Washington County, Oregon Dept. of Land Use & Transportation ODOT- Region 1 Oregon Department of Land Conservation and Development ODOT- Region 1, District 2A STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 9 OF 12 • • Clean Water Services (see Exhibit B) had an opportunity to review this proposal and offered the following comments: We recommend following the relevant provisions of the current Intergovernmental Agreement (IGA) between the City of Tigard and Clean Water Services and the relevant provisions of the current Design and Construction Standards (currently R&O 07-20) for all issues relating to development, vegetated corridors, erosion control, and preservation of wetlands, natural drainage ways, and enhancements thereof. Findings: The proposed amendment does not reference issues relating to development, vegetated corridors, erosion control, or preservation of wetlands, natural drainage ways, or enhancements thereof. These issues, and specifically the Design and Construction Standards are discussed in the Public Facilities (Goal 11) chapter. The Oregon Department of Land Conservation and Development forwarded the comments • of the Citizen Involvement Advisory Committee (CIAC) (see Exhibit C) which included the following comments: 6) The ambiguity in the draft should be removed by re-writing statements such as "when necessary", "as the need arises", and "pertinent or relevant? Findings: This language appears in the following policies: Goal 1.1,Policy 3 3. The City shall establish special citizen advisory boards and committees AS NEEDED to provide input to the City Council, Planning Commission, and City staff. Goal 1.1,Action Measure u ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic specific issues relating to citizen involvement AS THE NEED ARISES. Goal 1.2, Policy 1 1. The City shall ensure PERTINENT information is readily accessible to the community and presented in such a manner that even technical information is easy to understand. Goal 1.2, Recommended Action Measure i i. WHEN NECESSARY, provide translations of information to non-English speaking members of the community. Staff recommends retaining the language of the Policy Interest Team in Goal 1.2, Policy 1. In Policy 1 the CLAC recommended the word "relevant" in place of "pertinent". The Policy Interest Team and Committee for Citizen Involvement discussed that the information should be "pertinent" rather than just "relevant" to avoid information overload. Staff recommends the following changes to simplify the language: Goal 1.1, Policy 3 3. The City shall establish special citizen advisory boards and committees as-needed to provide input to the City Council, Planning Commission, and City staff. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 10 OF 12 • • Goal 1.1,Action Measure ii ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic specific issues relating to citizen involvement as the nccd arises-. Goal 1.2, Recommended Action Measure i i. Wheri-neeeaaary, provide translations of information to non-English speaking members of the community. • 7) The Comprehensive Plan should also consider Statewide Planning Goal 2 and describe how citizens have been and will be involved in the Planning Process. • Findings: Council has chosen to rearrange the Plan according to the Statewide Planning Goals and Statewide Planning Goal 2 will be covered in an independent section of the Plan. 9) The document being replaced has some strengths that are lost in the proposed revision. For example, "The opportunity for citizen involvement provided by the city shall be appropriate to the scale of the planning effort and shall involve a broad cross section of the community. How will this be achieved in the revised program that leaves out the notion of recognized citizen groups? Findings: This comment is referring to current Comprehensive Plan policy 2.1.2: 2.1.2 The opportunities for citizen Involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community: a. The Citizen Involvement Teams shall be the primary means for carrying out the program; • b. Where appropriate, other involvement techniques will be used; and c. The Citizen Involvement Team Facilitators shall serve as the Committee for Citizen Involvement and shall be responsible for evaluating the citizen involvement program and for working with the neighborhood planning organizations in recommending changes to the program. Staff agrees that the policy should remain in the updated Comprehensive Plan. However, Citizen Involvement Teams are no longer in existence, so staff recommends eliminating statements a, b, and c from the language. The new language would be Policy 5 under Goal 1.1 and read: 6. The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. CONCLUSION: Based on the analysis above, staff finds that the comments and subsequent edits to the proposed amendment are in the best interest of the City and recommends inclusion of the changes in the language of this proposal. SECTION VIII. CONCLUSION The proposed changes comply with the applicable Statewide Planning Goals, the Tigard STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 11 OF 12 • i , Comprehensive Plan, and applicable provisions of the City's implementing ordinances. Therefore, Staff recommends that the Planning Commission recommend' approval of the Comprehensive Plan Amendment to the Tigard City Council as determined through the public hearing process. ATTACHMENT: EXHIBIT A: PROPOSED AMENDMENT TO THE TIGARD COMPREHENSIVE PLAN. EXHIBIT B: CLEAN WATER SERVICES COMMENTS EXHIBIT C: CITIZEN INVOLVEMENT ADVISORY COMMITTEE (CIAC) COMMENTS EXHIBIT D: MEMO FROM STAFF REGARDING CITIZEN INVOLVEMENT ADVISORY COMMITTEE.(CIAC) COMMENTS .„......„........_____ S di, November 26, 2007 PREPARED BY: Darren Wyss DATE Associate Planner I1/f3JV\ v-4V November 26, 2007 APPROVED BY: Ron Bunch DATE Planning Manager STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 12 OF 12 • • EXHIBIT "A" A Citizen Involvement Decision-makers must have an effective way to hear the voices of the community. These voices are a key component to a livable community and help elected officials in establishing the priorities for City government. This value given to citizen involvement is not a new idea, but one that professionals in the planning field have long identified as an important aspect of the planning process. This is particularly true at the local level where neighborhood residents need to be empowered to help develop ideas and plans that reflect the wishes of the community. The City's commitment to Citizen Involvement is partly based on Statewide Planning Goal 1. • • • Goal 1: Citizen Involvement `To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Goal 1 requires the local citizen involvement program "clearly define procedures by which the general public will be involved in the ongoing land-use process." These actions include methods to involve citizens in land use issues;promoting successful two-way communication and feedback between the City and its citizens; means by which citizens may affect outcomes; clarity and availability of technical information; and financial support and other resources for citizen involvement efforts. All of these actions align with the community's vision where citizens are informed about how to access public services and understand their responsibility to participate as members of the community. Citizen Involvement Requirements and Aspirations Tigard complies with the state's citizen involvement requirements as they relate to the City's land use program activities. As part of its Community Development Code, the City has adopted application, notice, and hearing procedures that assure the procedural rights of both applicants and citizens are observed during quasi-judicial land use procedures. In addition, the Development Code contains specific notice, application, and procedural requirements to guide the review and hearing process of legislative land use matters such as the update of the Comprehensive Plan; changes to the Community Development Code; Plan and Zoning Map amendments; and development of specific area plans, etc. It is the City's intention to maintain and improve citizen involvement as part of the land use planning program. However,Tigard also values citizen involvement in all other City government venues. The City aspires to engage its citizens to address important community issues and for them to express their collective voice to decision-makers. Therefore, the Citizen Involvement chapter includes goals, policies and recommended action measures that reflect Tigard's citizen involvement values and aspirations, as well as the need to observe state requirements related to land use planning. Citizen Involvement in Tigard Tigard has a long history of citizen involvement in City affairs, including land use planning. The structure of citizen involvement has evolved over time, beginning with the creation of Citizen Involvement 1 CPA2007-00005 Planning Commission Hearing • • Tigard's Community Plan in 1971. Shortly thereafter, in 1973 the City began to formulate Neighborhood Planning Organizations (NPOs) and a Committee for Citizen Involvement (CCI) which were formally recognized in 1975. After the creation of Neighborhood Plans, participation in NPOs and the CCI lapsed until they were reestablished in 1982 to work on an update of the Tigard Comprehensive Plan. After the updated plan was approved by the Land Conservation and Development Commission in 1984, the function of NPOs transitioned to a community involvement body focused on land use issues. In 1992, the City Council prioritized citizen involvement and replaced the Neighborhood Planning Organizations with Citizen Involvement Teams (CITs).At this time the Comprehensive Plan was updated to shift emphasis from the NPOs to the CITs. The structure of the Committee for Citizen Involvement (CCI) was also revised to include Citizen Involvement Team Facilitators.This effort,continued until 2002 when participation reached a lull. In 2004 the City again took steps to reactivate the CCI. The CCI's membership was expanded to include the remaining Citizen Involvement Team Facilitators and a representative from each of the City's active boards and commissions (Planning Commission,Library Board, Parks and Recreation Advisory Board, etc). The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation in the wide range of non land use issues and on improving the effectiveness of the City's two-way communication with citizens. In 2007 the City Council again stressed the importance of citizen involvement by adopting as one of its goals, "Improve communication with Tigard's citizens." Subsequently, the City moved to strengthen citizen involvement through establishment of the Tigard Enhanced Neighborhood Program. This was done to foster broader and more diverse citizen involvement in land use activities and other aspects of City government. CCI membership was also expanded. In addition to its current membership,the CCI includes five citizens appointed "at-large", a youth representative, and Tigard Neighborhood Program representatives. Besides the CCI and'Neighborhood Program, the City involves its citizens and seeks advice on important community issues in several other ways. These include Council appointed boards and commissions such as the Planning Commission,Library Board, Tree Board, Parks and Recreation Advisory Board, Budget Committee,Youth Advisory Committee, etc. Furthermore, Council often appoints ad hoc citizen committees to provide advice on matters such as public facilities, land-use, urban design, transportation projects, etc. Honoring Past Citizen Involvement— "Tigard Beyond Tomorrow" The Tigard Comprehensive Plan also honors the past efforts by Tigard's citizens to express a shared community vision of the future. During the past decade Tigard citizens met and assembled the Tigard Vision from the results of community workshops, surveys, open houses, and ongoing dialogues with citizens and the business community. The values and aspirations expressed by "Tigard Beyond Tomorrow" visioning have been significant in the 2007 Comprehensive Plan update. Citizen Involvement 2 CPA2007-00005 Planning Commission Hearing • • . • Key Findings •. Tigard's citizen involvement efforts have changed over time and the Comprehensive Plan's current Citizen Involvement chapter is out of date. It requires significant update to reflect current conditions, circumstances, community values and aspirations. • Tigard's citizen involvement efforts are partially based on Statewide Planning Goal 1, Citizen Involvement. However, the City values citizen involvement in all aspects of city government and seeks to involve its citizens in other venues. • Implementing Statewide Planning Goal 1 and Tigard Development Code Standards will ensure citizens can participate in the City's quasi-judicial and legislative land-use processes. • Other avenues for citizen participation include Council appointed boards and commissions and ad hoc citizen advisory committees. • Tigard is committed to: successful two-way communication and feedback between • the city and its citizens;providing processes by which citizens may affect outcomes; clarity and availability of technical information; and providing financial support and other resources for citizen involvement efforts. • • The charge of the Committee for Citizen Involvement is to promote citizen involvement in land use matters and in many other aspects of city government. • Update of the Comprehensive Plan has involved a structured citizen involvement effort including open houses; engagement of policy interest teams and boards and commissions; Planning Commission and City Council work sessions and public hearings. Also, the Comprehensive Plan Project has been significantly informed by the Tigard Beyond Tomorrow visioning process. • The citizens of Tigard value and understand their responsibility to participate as members of the community. Goal: 1.1 Provide citizens, affected agencies and other jurisdictions the opportunity to participate in all phases of the planning process. Policies: 1. The City shall maintain a Committee for Citizen Involvement representative of abroad cross-section of the Community to: a. Make recommendations to the City regarding ways to engage the public in City issues, projects, and the land use process. b. Help implement and develop a public information and citizen involvement program applicable to a wide range of issues, and • Citizen Involvement 3 CPA2007-00005 • Planning Commission Hearing S • c. Support the enhancement of Tigard's overall level and quality of civic engagement by promoting meaningful citizen involvement in city government. 2. The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. 3. The City shall establish special citizen advisory boards and committees, as needed, to provide input to the City Council, Planning Commission, and City staff. 4. The City shall provide staff and financial support to the Committee for Citizen •Involvement and any other appropriate appointed board and or committee. 5. The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. Recommended Action Measures: i. Report the activities of the Committee for Citizen Involvement annually to the City Council to ensure they are in accordance with the needs of the Tigard community and Statewide Planning Goal#1 requirements. u. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic-specific issues relating to citizen involvement as the need arisca. iii. Recognize citizens, organizations, and stakeholders who put forth exceptional civic efforts. iv. Work with the Tigard-Tualatin School District and local private schools to encourage the involvement of youth in City government. • v. Appoint additional citizen task forces shall be appointed by the City Council, as the need arises, to advise the City with regard to Comprehensive Plan issues. vi. Develop and maintain a neighborhood planning program that includes land use planning. vu. Review and evaluate the effectiveness of the citizen involvement program,including the effectiveness of individual boards, committees, and the enhanced neighborhood erganiatielas program on a yearly basis. viii.Assist and support any City Council appointed citizen group by providing adequate meeting places, distribution of materials., policy direction, and staff involvement. • • Citizen Involvement 4 CPA2007-00005 Planning Commission Hearing • • • • Goal: 1.2 Ensure all citizens have access to: a. Information on issues in an understandable form, and b. Opportunities for two-way communication with City staff, elected and appointed officials. Policies: 1. The City shall ensure pertinent information is readily accessible to the community and presented in such a manner that even technical information is easy to understand. 2. The City shall utilize such communication methods as mailings, posters, newsletters, the internet, and any other available media to promote citizen involvement and continue to evaluate the effectiveness of methods used. 3: The City shall work to maximize citizen involvement through education and accessibility. • 4. The City shall ensure citizens receive a timely response from policy-makers regarding recommendations made through the citizen involvement program. 5. The City shall seek citizen participation and input through collaboration with community organizations, interest groups, and individuals in addition to City sponsored boards and committees. Recommended Action Measures: i. When necessary, Provide translations of information to non-English speaking members of the community. ii. Update and maintain the City of Tigard Communications Plan. iii. Ensure that when citizens ask questions the response is welcoming, timely, and includes sources of additional information. • iv. Review City notification requirements and methods periodically to determine if they • adequately provide notice to affected citizens. Revise these requirements and methods as necessary. v. Continue to publish information on land use planning issues in a form accessible to all citizens. vi. Utilize methods such as town halls, open houses, public displays, newsletters, mailings, and the internet to educate inform the public about important issues and events. vii. Update and maintain a running list of citizen involvement opportunities to be posted in City Hall, the Tigard Library, and online. viii.Include and publicize a final citizen involvement report at the end of any major decision or process. Citizen Involvement 5 CPA2007-00005 Planning Commission Heating • • • • ix. Define the feedback mechanism in advance of citizen comment. x. Ensure response to citizen comment is welcoming, timely, and includes suggestions for how citizens can be further involved. xi. Update and maintain a list of community organizations to be contactcd annually participate in discussion of City issues. xii. Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. xiii.Require Communication Plans in advance of major City Projects for review by the Committee for Citizen Involvement. • Citizen Involvement 6 CPA2007-00005 Planning Commission Heating • • •• 2- CITIZEN INVOLVEMENT • Fhdings Throughout the development of the Tigard Comprehensive Plan, the City has actively sought the • ..• :•-: - ---- - :-.:••: - - - - - - ' - ••:: ---- • •...-. - -• . It--isr-essential POLICY 2.1.1- THE CITY SHALL MAINTAIN AN ONGOING CITIZEN INVOLVEMENT PROGRAM AND SHALL ASSURE THAT CITIZENS WILL BE PROVIDED AN OPPORTUNITY TO BE INVOLVED IN ALL PHASES OF THE PLANNING PROCESS. IMPLEMENTATION STRATEGIES 2 - - ._ -- POLICY 2.1.2 - •"! - - .. - . -. . P. , - - __ APPROPRIATE TO THE SCALE OF THE PLANNING EFFORT AND SHALL INVOLVE A BROAD CROSS SECTION OF THE COMMUNITY: a THE CITIZEN INVOLVEMENT VEMENT TAMS SHALL BE THE PRIMARY MEANS FOR CARRYING OUT THE PROGRAM; Vol. II, Policy 2 1 • • b- P . ...... . — .; . . . THE CITIZEN INVOLVEMENT TEAM FACILITATORS SHALE SERVE AS THE COMMITTEE F-OR CITIZEN INVOLVEMENT AND SHALL BE RESPONSIBLE FOR • e .._ — . . . .- • .- . • _ • _ • IN THE PROGRAM. IMPLEMENTATION STRATEGIES • Tho City Council, the Planning Comcnission7 and the Committee for Citizen Involvement shall POLICY 2.1.3 THE CITY SHALL ENSURE THAT ON LAND USE PLANNING ISSUES IS . _• , . . _ . Po _ L . . . 'Pia .- . P IMPLEMENTATION STRATEGIES oitize^s- (Ord. 03 10) • • • Vol. II, Policy 2 2 • • • EXHIBIT "B" CleanWater ` Services Our commitment is clear. • MEMORANDUM • DATE: November 09, 2007 FROM: David Schweitzer, Clean Water Services TO: Marissa Daniels, Assistant Planner City of Tigard Planning Division SUBJECT: Review Comments—Planning Goal 1 Update, 2007-00005 CPA GENERAL COMMENTS • We recommend following any relevant provisions of the current Intergovernmental • Agreement(IGA) between the City of Tigard and Clean Water Services and the relevant provisions of the current Design and Construction Standards (currently R&O 07-20, available on line at: http://c 1eanwaterservices.org/PerrnitCenter/DesignandConstruction/Update/default.aspx) for all issues relating to development, vegetated corridors, erosion control, and preservation of wetlands, natural drainage ways, and enhancements thereof • • 2550 SW Hillsboro Highway• Hillsboro, Oregon 97123 Phone: (503) 681-3600 • Fax: (503) 681-3603 • www.CleanWaterServices.orq • • • • EXHIBIT "C" Marissa Daniels From: Cliff VOLIVA[CIiff.Voliva @state.or.us] Sent: Monday, November 19, 2007 1:43 PM To: Marissa Daniels Cc: Pat Wheeler Subject: CIAC's comments on Tigard Comprehensive Plan Amendment Attachments: Tigard Comprehensive Plan Amendment, 11-19-07.pdf Marissa, • Thank you for giving CIAC the opportunity to comment on the Tigard Comprehensive Plan Amendment (attached) . If you have any questions regarding the comments, please contact CIAC Chair Pat Wheeler. Her contact information is on the attached letter. Happy Holidays, • Cliff • Cliff Voliva Communications Officer Department of Land Conservation and Development 635 Capitol St. NE, Suite 150 • Salem, OR 97301-2540 Phone: (503) 373-0050 x268 Fax: (503) 378-6033 cliff.volivaPstate.or.us http://www.oregon.gov/LCD/index.shtml • • • • • Comments on Comprehensive Plan Amendment (CPA) 2007-00005 Tigard Comprehensive Plan Amendment Update of Statewide Planning Goal 1: Citizen Involvement We thank you for the opportunity to provide comments on your proposed Comprehensive Plan Update of Statewide Planning Goal 1. We acknowledge your effort to promote and maintain citizen involvement in land use planning and other issues. However, we are concerned that the draft plan is too vague and that an effective implementation of the stated goals and policies is currently missing. Your plan would benefit from inclusion of or reference to definitions or descriptions of the different citizen groups, descriptions of how members are selected for each group and the roles and responsibilities of each group. Although not all the details need to be in the Comprehensive Plan, they need to be described in the Development Code or By-laws and they are necessary components of a citizen involvement program. Specific questions and comments that arose during our review of your draft plan include: 1) How is the CCI selected? 2) What is the Neighborhood Program? 3) What are the Neighborhood Groups?How many are there? How are members selected? What role(s) do they have besides Goal 1 (land use planning)? 4) How will Statewide Planning Goal 1 be implemented in the Tigard Development Code Standards?The Development Code specifies that City-recognized neighborhood groups will receive notice of Type II and III decisions and will have an opportunity to provide written comments prior to issuance of a decision. The recognized neighborhood groups will also have an opportunity to appeal a decision. The minutes of the September 19 CCI meeting include a statement that"The program protocol is that the neighborhood organization will not make recommendations or have approval authority."This seems to contradict the statements and process described in the Development Code. Will the neighborhood organizations play any role in the local or statewide goals for citizen involvement in land use planning? Will developers be required to meet with neighborhood groups prior to submitting plans for multifamily/commercial/industrial/subdivision proposals? 5) What are the specific details for financial support?Which groups will receive copies of applications and staff reports? Which groups will review legislative amendments? 6)The ambiguity in the draft should be removed by re-writing statements such as "when necessary", "as the need arises", and "pertinent or relevant? 7) The Comprehensive Plan should also consider Statewide Planning Goal 2 and describe how citizens have been and will be involved in the Planning Process. 8) We suggest that information about the different groups and scheduled meetings be posted on the website. 'i • 9) The document being replaced has some strengths that are lost in the proposed revision. For example, "The opportunity for citizen involvement provided by the city shall be appropriate to the scale of the planning effort and shall involve a broad cross section of the community. How will this be achieved in the revised program that leaves out the notion of recognized citizen groups? Thanks again for your efforts in providing a citizen participation process for the citizens of Tigard. We believe that clarifying the roles, responsibilities, and relationships now, as suggested above, will prove beneficial to you in the future. If you have any questions or would like more clarification, please feel free to contact us. Sincerely yours, Pat Wheeler (Chair) 541737-0558 pwheeler@coas.oregonstate.edu • • EXHIBIT "D" •yp1`Y, � MEMORANDUM TIGARD 2)i27. • TO: Planning Commission FROM: Marissa Daniels, Assistant Planner RE: Response to CIAC comments and questions DATE: November 20, 2007 1) How is the CCI selected? Please see the attached Committee for Citizen Involvement proposed bylaws. Currently, the Mayor and a member of City Council interview all applicants, and make a recommendation to City Council regarding appointment. On December 11 the City Council will discuss the proposed CCI bylaws. 2) What is the Neighborhood Program? 3) What are the Neighborhood Groups? How many are there? How are members selected what role(s) do they have besides Goal 1 (land use planning)? The purpose of the Enhanced Neighborhood Program is to involve citizens as partners in addressing their neighborhood issues and the broadest range of issues as early as possible. . Neighborhoods (a total of 13) are divided geographically into areas based on major streets and school boundaries. Each area may have a citizen representative on the Committee For Citizen Involvement. Citizens from each area could also serve as land use contacts, Neighborhood Watch captains, Community Connectors and be CERT trained. Connections could also be made with the School District and on community projects. The Community Investment Program process could incorporate recommendations from each neighborhood and neighborhoods could organize community clean-ups and beautification projects. 4) How will Statewide Planning Goal 1 be implemented in the Tigard Development Code Standards? The Development Code specifies that City-recognized neighborhood groups will receive notice of Type II and III decisions and will have an opportunity to provide written comments prior to issuance of a decision. The recognized neighborhood groups will also have an opportunity to appeal a decision. The minutes of the September 19 CCI meeting include a statement that "The program protocol is that the neighborhood organization will not make 1 • • recommendations or have approval authority." This seems to contradict the statements and process described in the Development Code. Will the neighborhood organizations play any role in the local or statewide goals for citizen involvement in land use planning? Will developers be required to meet with neighborhood groups prior to submitting plans for multifamily/commercial/industrial/subdivision proposals? Yes, developers will be required to meet with neighborhood groups. The Committee for Citizen Involvement is currently working with City Administration to put.together the format of the neighborhood groups. Currently, the CCI has recommended each neighborhood group contain a land use liaison to "host" neighborhood development meetings and be a point of contact for the neighborhood regarding land use issues. 5) What are the specific details for financial support? Which groups will receive copies of applications and staff reports? Which groups will review legislative amendments? Here, financial support is referring to staff and administrative support to the individual boards and committees. 6) The ambiguity in the draft should be removed by re-writing statements such as "when necessary", "as the need arises", and "pertinent or relevant? This issue is addressed in the staff report. 7) The Comprehensive Plan should also consider Statewide Planning Goal 2 and describe how citizens have been and will be involved in the Planning Process. This issue is addressed in the staff report. 8) We suggest that information about the different groups and scheduled meetings be posted on the website. The City currently has detailed information about each board or committee, agendas and meeting minutes posted at: http://ww\v.tigard-or.gov/city hall/boards committees/default.asp. 9) The document being replaced has some strengths that are lost in the proposed revision. For example, "The opportunity for citizen involvement provided by the city shall be appropriate to the scale of the planning effort and shall involve a broad cross section of the community. How will this be achieved in the revised program that leaves out the notion of recognized citizen groups? This issue is addressed in the staff report. 2 • • • Attachment 1 BYLAWS OF THE COMMITTEE FOR CITIZEN INVOLVEMENT SECTION 1. CHARGE AND DUTIES (a) The Committee for Citizen Involvement has the powers conferred by the City Community Development Code, Resolutions 05-04 and 07-61, and the resolution approving these bylaws, and such other powers as granted by the Tigard City Council, but shall have no other powers. These bylaws are adopted by resolution of the Tigard City Council, are binding on the Committee, and may be amended only by the City Council. (b) It shall be the function of the Committee to act as an advisory body to the City Council as appropriate. (c) The Committee is charged with advising Council on matters pertaining to citizen involvement and communications. Recommendations pertaining to citizen involvement and communications will be made to Council as appropriate for consideration, deliberation, and action. (d) The Committee shall perform other duties as assigned by the City Council. (e) The Committee may form subcommittees to investigate areas relevant to its charge or duties pursuant to this section. • SECTION 2. COMPOSITION (a) The Committee shall consist of • Former Citizen Involvement Team Facilitators; • At-large members, four (4) members appointed by the City Council who represent a cross section of interests in and reflect the diversity of the community at-large; • One (1) youth (high school-age) representative appointed by the City Council who is a resident of Tigard; • Representatives of official Neighborhood Organizations; and • Representatives of official standing boards and committees who serve in a voluntary, as opposed to a mandatory, liaison capacity. CCI Bylaws Page 1 • • Attachment 1 SECTION 3. APPOINTMENTS (a) Council shall fill at-large vacancies with individuals necessary to meet the compositional requirements of the above. (b) Appointments of at-large and youth members shall be made by the City Council, with recommendations from the Mayor. SECTION 4. TERM OF OFFICE (a) The term of office of all future, appointed members shall be one (1) year, or until their successors are qualified and appointed. (b) All terms shall begin January 1st and end December 31st. (c) Any at-large vacancy in the Committee shall be filled by appointment by the Council upon recommendation by the Mayor for the unexpired portion of the term. The unexpired portion of a term does not count towards the six (6) year limit in Section 4(d). (d) Members may be reappointed for up to six (6) consecutive one (1) year terms. An initial one (1) year term under Section 3(a) does not count towards the six (6) year limit. (e) Members of the Committee shall receive no compensation for their services. SECTION 5. ORGANIZATION OF THE COMMITTEE (a) At its first meeting of the year, and thereafter annually, the Committee shall elect a Chair and Vice Chair from its members who shall hold office at the pleasure of the Committee. (b) If the Chair or Vice Chair should resign, the Committee shall, at it next meeting, conduct an election and provide a replacement. (c) The Committee shall meet at least quarterly during a calendar year at a time • and place that is specified at least 5 days in advance. (d) All meetings shall be conducted in conformance with Public Meeting Law. (e) A record of the Committee's proceedings shall be filed with the city recorder. CCI Bylaws Page 2 • Attachment 1 SECTION 6. VOTING (a) General procedures of the Committee, including voting, shall follow Robert's Rules of Order. (b) A majority of votes shall determine the official position of the Committee on a given issue. (c) Chair and Vice Chair shall vote on all matters before the Committee. SECTION 7. COMMITTEE MEMBER RESPONSIBILITIES (a) Members of the Committee shall: (1) Regularly attend Committee meetings and contribute constructively to discussions; (2) Consider and discuss issues from a citywide perspective, as well as that of particular stakeholders or interests; (3) Understand and be able to articulate the Committee's charge, responsibilities, and adopted, annual work program; (4) Strive to reach consensus on matters under consideration; (5) Act with respect and consideration for the viewpoint of others; (6) Review and provide comment on reports, presentations, and recommended policies or strategies related to matters before the Committee; and (7) Vote on motions in front of the Committee, except where reasonable abstention is necessary. (b) In addition, members shall not make representations on behalf of the City of Tigard without authorization. (c) Members shall not make representations on behalf of the Committee for Citizen Involvement whether intentional or not, without the authorization of the Committee. CCI Bylaws Page 3 • Attachment 1 , SECTION 8. ATTENDANCE If any regular member of the Committee is unable to attend a meeting, he or she is expected to notify the Chair or Vice Chair. If any member is absent from any six (6), regularly scheduled meetings within one year or three (3) consecutive meetings without reasonable cause, the issue shall be placed on the upcoming agenda, and upon majority vote of the Committee, that position shall be declared vacant. The Committee shall forward its action to the Mayor and Council, who shall fill the vacant position. SECTION 9. QUORUM At any meeting of the Committee, a quorum shall be a majority of the current members of the Committee. No action shall be taken in the absence of a quorum except that the meeting may continue with discussion on agenda items. For the purposes of forming a quorum, members who have disqualified or excused themselves from participation in any matter shall be counted as present. In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the Committee members in advance so that a decision may be made whether to meet and take no action on agenda items, or reschedule to a different time. SECTION 10. REMOVAL OF MEMBERS (a) The City Council may remove members of the Committee in accordance with Section 8 Attendance. (b) The Council may also remove members at its sole discretion. (c) The Committee may make a recommendation to Council for the removal of a member for failure to comply with Section 7 Committee Member Responsibilities. The Committee shall forward a recommendation for • replacement to the Mayor and Council in a timely manner. SECTION 11. ANNUAL REPORT OF THE COMMITTEE (a) Not later than December 1 of each year, the Committee shall prepare and file an Annual Report to the City Council. (b) The Annual Report shall include a summary of key activities and proceedings and any specific suggestions or recommendations which the Committee believes would assist its mission or the City's overall communications and public involvement goals as delineated in the Tigard Comprehensive Plan, Resolutions 05-04 and 07-61, and the resolution approving these by laws. (c) The Annual Report shall not be submitted unless approved by the Committee. CCI Bylaws Page 4 • Revised 2/4/08—Add(agenda Item No. 4: Discuss Major Streets lig ., Transportation Improvement Plan 4 F and Updated Traffic Impact Fee / System Development Charge T I GA RDt; �� City of Tigard Tigard Special Meeting — Agenda TIGARD CITY COUNCIL MEETING DATE AND TIME: February 5, 2008 — 6:30 p.m. MEETING LOCATION: City of Tigard—Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (1'DD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead ' time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (1'DD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA TIGARD CITY COUNCIL AGENDA—February 5, 2008 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 I 503-639-4171 I www.tigard-or.gov I Page 1 of5 • • ' \' INIn City of Tigard w . Tigard Special Meeting — Agenda TICrARD I TIGARD CITY COUNCIL MEETING DATE AND TIME: February 5, 2008 — 6:30 p.m. MEETING LOCATION: City of Tigard—Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM 1. SPECIAL MEETING 1.1 Call to Order-City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications &T.iaison Reports 1.5 Call to Council and Staff for Non-Agenda Items > CITIZEN COMMUNICATION 6:35 PM 2. LEGISLATIVE PUBLIC HEARING -- COMPREHENSIVE PLAN AMENDMENT CPA2007-00005 — UPDATE THE GOALS,POLICIES AND RECOMMENDED ACTION MEASURES PERTAINING TO STA 1'EWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT REQUEST: Requesting approval of a Comprehensive Plan Amendment to amend the current Comprehensive Plan Topic 2: Citizen Involvement by updating the Goals, Policies, and Recommended Action Measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code_ amendments. LOCATION: Citywide. ZONE: Citywide. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Topics 1 and 2; and Statewide Planning Goal 1 and 2. a. Open Public Hearing b. Rules of Procedure: City Attorney c. Declarations or Challenges - Does any Council member wish to declare or discuss a conflict of interest or abstention? d. Staff Report: Community Development Department e. Public Testimony Proponents Opponents f. Staff Recommendation g. Council Questions h. Close Public Hearing i. Council Consideration: Ordinance No. 08-01 TIGARD CITY COUNCIL AGENDA— February 5, 2008 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 I 503-639-4171 I www.tigard-or.gov I Page 2 of • • • V Council Member: I move for adoption of Ordinance No. 08-01 Council Member: I second the motion Mayor: Will the City Recorder please read the number and title of the ordinance? City Recorder: ORDINANCE NO. 08-01 —AN ORDINANCE ADOPTING COMPREHENSIVE PLAN AMENDMENT CPA 2007-00005 TO UPDATE THE GOALS, POLICIES, AND RECOMMENDED ACTION MEASURES PERTAINING TO STATEWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT - Mayor: Is there any discussion? Mayor (after discussion): Will the City Recorder please conduct a roll-call vote of Council? City Recorder: Conducts a roll-call to record votes of City Council members. Mayor: Ordinance No. 08-01 (is adopted or has failed) by a (unanimous, or however votes were split)vote of the Council members present. Note: Tie votes=failure to pass. 7:35 3. LEGISLATIVE PUBLIC HEARING — COMPRHENSIVE PLAN CPA2007-00006 — UPDATE THE GOALS, POLICIES, AND RECOMMENDED ACTION MEASURES PERTAINING TO STATEWIDE PLANNING GOAL 9: ECONOMIC DEVELOPMENT AND GOAL 10: HOUSING REQUEST: Requesting approval of a Comprehensive Plan Amendment to amend the current Comprehensive Plan Topics 9: Economy and 10: Housing by updating the Goals, Policies, and Recommended Action Measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code_ amendments. LOCATION: Citywide. ZONE: Citywide. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Topics 1, 2, 5, 6, 8, and 11;and Statewide Planning Goals 1,2, 9, 10, 12 and 13. TIGARD CITY COUNCIL AGENDA—February 5, 2008 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 I 503-639-4171 I www.tigard-or.gov I Page 3 of5 a. Open Public Hearing• b. Rules of Procedure: City Attorney c. Declarations or Challenges - Does any Council member wish to declare or discuss a conflict of interest or abstention? d. Staff Report: Community Development Department e. Public Testimony Proponents Opponents f. Staff Recommendation g. Council Questions h. Close Public Hearing i. Council Consideration: Ordinance No. 08-02 Council Member: I move for adoption of Ordinance No. 08-02 Council Member: I second the motion Mayor: Will the City Recorder please read the number and title of the ordinance? City Recorder: ORDINANCE NO. 08-02—AN ORDINANCE ADOPTING COMPREHENSIVE PLAN AMENDMENT CPA 2007-00006 TO UPDATE THE GOALS,POLICIES, AND RECOMMENDED ACTION MEASURES PERTAINING TO STATEWIDE PLANNING GOALS 9: ECONOMIC DEVELOPMENT;AND 10: HOUSING Mayor: Is there any discussion? Mayor (after discussion): Will the City Recorder please conduct a roll-call vote of Council? City Recorder: Conducts a roll-call to record votes of City Council members. Mayor: Ordinance No. 08-02 (is adopted or has failed) by a (unanimous,or however votes were split) vote of the Council members present. Note: Tie votes =failure to pass. TIGARD CITY COUNCIL AGENDA— February 5, 2008 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 I 503-639-4171 I www.tigard-or.gov I Page 4 of5 • • 8:35 PM 4. DISCUSSION OF PROPOSED MAJOR STREETS TRANSPORTATION IMPROVEMENT PLAN (MSTIP) 4 AND UPDATED "TRAFFIC IMPACT FEE (TIF)/SYSTEM DEVELOPMENT CHARGE (SDC) • Staff Report: Community Development Department • Council Discussion 8:50 PM 5. EXECUTIVE SESSION:The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:00 PM 6. ADJOURNMENT I:\ADM\Cathy\CCA\2008\080205 special.doc • TIGARD CITY COUNCIL AGENDA— February 5, 2008 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 I 503-639-4171 I www.tigard-or.gov ( Page 5 of • • • Agenda Item# Meeting Date February 5,2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard,Oregon Issue/Agenda Title Public Hearing for Comprehensive Plan Amendment CPA2007.-00005 - Update the goals, policies,and recommended action measures pertaining to Statewide Planning Goal 1: Citizen Involvement. Prepared By: Marissa Daniels Dept Head Approval: /( City Mgr Approval: ISSUE BEFORE THE COUNCIL Shall Council approve the Planning Commission's recommendation to adopt the Comprehensive Plan Amendment (CPA2007-00005) to update the goals,policies,and recommended action measures applicable to Statewide Planning Goal 1? STAFF RECOMMENDATION Approve the Planning Commission's recommendation and adopt the proposed Comprehensive Plan Amendment to update goals,policies, and recommended action measures pertaining to Statewide Planning Goal 1, Citizen Involvement. KEY FACTS AND INFORMATION SUMMARY The proposed Citizen Involvement chapter included in the amendment is a result of Council's direction to complete a full update of the Tigard Comprehensive Plan. Unlike the other Comprehensive Plan chapters reviewed so far, this section was not included in the Tigard 2007 Resource Document. Instead, the background information and key findings are included in the attached text. In addition to the key findings, staff considered relevant findings from past citizen surveys and the Tigard visioning project. This ensured that the expressed values and attitudes of the hundreds of citizens who participated in these efforts were incorporated into the update of the Comprehensive Plan. Council's direction to update the Comprehensive Plan also stressed the importance of garnering citizen input. Staff has done this through a Policy Interest Team that met several times. This was a unique opportunity for the Policy Interest Team, and the Committee for Citizen Involvement (CCI), who worked together on this chapter. First, the CCI has been reviewing the Comprehensive Plan Public Involvement Program throughout this process. Updating this chapter was their opportunity to participate and provide comments on the overall Comprehensive Plan citizen involvement process. Second, the expertise of the CCI is very apparent in the draft policy language. Bev Froude, a member of the CCI, has been volunteering with the City of Tigard since she moved to the area in 1971. Sue Carver, another CCI member,is currently celebrating her 25th year of service to the Tigard Community.Lastly,this interest team was unique because it included a Planning Commissioner-Rex Caffall who also serves on the CCI. Through consideration of the above technical information and previously expressed values and attitudes, the Policy Interest Teams and staff formulated draft goals,policies,and recommended action measures to pass on to the Planning Commission. Subsequently, the Planning Commission held a public workshop on November 19, 2007, and a public 1:\LRPLN\COMPPLAN\Volumell\CPA\2007-00005\CC Hearing\2-5-08 CC Hearing CPA2007-00005 AIS.doc 1 • • hearing on December 3, 2007. The Commission recommended that Council adopt the updated chapter included in CPA2007-00005.At the public hearing,the Commission did not make any changes. Like all updated Plan chapters that will come before Council, it is important that the Citizen Involvement chapter be technically sound. Therefore, during the development of the chapter, a Department Review Team was involved to determine its technical accuracy and conformance with applicable laws and rules. In addition, the updated chapter was sent to state and regional agencies for review.The state's Citizen Involvement Advisory Committee (CIAC) also had an opportunity to comment. Those comments, and staff's replies, are available in the Staff Report to the Planning Commission. The intent of the updated chapter is to provide Tigard a much better foundation on which to prepare ordinances, associated plans, development standards,programs, and intergovernmental agreements.This is necessary to provide the tools needed to improve community livability by ensuring citizens have an opportunity to participate in all aspects of City government. By adopting the new Comprehensive Plan chapter, the City shows its commitment to these principles, whether they are required by federal, state, and regional regulations, or simply the aspirations and wishes of the community. The two goals contained in this chapter revolve around Statewide Planning Goal 1. The first goal focuses on citizen involvement in land use- ensuring that everyone has the opportunity to participate in all phases of the planning process. The second goal is more general; it stresses that citizens should have access to information and opportunities to communicate with City staff, elected,and appointed officials. The proposed plan chapter is a significant change from that currently in the Comprehensive Plan, which is limited in scope and out-of-date. The existing chapter identifies the Citizen Involvement Teams, which no longer exist, as the primary means for carrying out the citizen involvement program. The Oregon Land Conservation and Development Commission (LCDC) requires jurisdictions to periodically update their plans to reflect current conditions, regulations, and information relating to the Oregon Statewide Planning Goals. This amendment is a major stride to ensure compliance with Statewide Planning Goal 1. City Council reviewed the amendment at a January 15,2007 meeting. Council concurred with the proposal,as written, and did not indicate any changes would be necessary to be considered at its public hearing. OTHER ALTERNATIVES CONSIDERED 1. Approve the Planning Commission recommendation and adopt CPA2007-00005. 2. Modify the Planning Commission recommendation and adopt CPA2007-00005. 3. Remand to the Planning Commission to hold additional hearings and deliberations for future consideration at City Council. CITY COUNCIL GOALS Goal 1: Comprehensive Plan A. Updating the blueprint for the City B. Public Input I:\LRPLN\COMPPLAN\Volumell\CPA\2007-00005\CC Hearing\2-5-08 CC Hearing CPA2007-00005 AIS.doc - 2 • ATTACHMENT LIST Attachment 1: Ordinance approving Comprehensive Plan Amendment 2007-00005 Exhibit A: Tigard Comprehensive Plan Amendments (Statewide Planning Goal 1) Exhibit B: Staff Report to the Planning Commission Exhibit C: Planning Commission Meeting Minutes—December 3,2007 Exhibit D: Council Memo dated December 21,2007 (Pertaining to Council workshop on CPA2007-00005) FISCAL NOTES Not Applicable • • I:\LRPLN\COMPPLAN\Volumell\CPA\2007-00005\CC Hearing\2-5-08 CC Hearing CPA2007-00005 AIS.doc 3 • CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 08- AN ORDINANCE ADOPTING COMPREHENSIVE PLAN AMENDMENT CPA 2007-00005 TO UPDATE THE GOALS, POLICIES, AND RECOMMENDED ACTION MEASURES PERTAINING TO STA'T'EWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT WHEREAS, the Tigard City Council directed staff to complete a full update of the Tigard Comprehensive Plan,including a process for garnering citizen input; and WHEREAS, the Tigard visioning reports, community surveys, and policy interest team meetings were utilized to develop draft language for the update of the Tigard Comprehensive Plan; and WHEREAS, the City has proposed an amendment to the Tigard Comprehensive Plan Chapter 2 by updating Goals, Policies, and Recommended Action Measures corresponding to Statewide Planning Goal 1; and WHEREAS, the Tigard Planning Commission held a public meeting,which was noticed in accordance with City standards, on December 3, 2007, and recommended approval of the proposed CPA 2007- 00005 by motion and with unanimous vote; and WHEREAS, on February 5, 2007, the Tigard City Council held a public hearing, which was noticed in accordance with City standards, to consider the Commission's recommendation on CPA 2007- 00005; and WHEREAS, on February 5, 2007, the Tigard City Council adopted CPA 2007-00005 by motion, as amended, pursuant to the public hearing and its deliberations; and WHEREAS, Council's decision to adopt CPA 2007-00005 is based on the findings and conclusions found in the City of Tigard staff report dated December 3, 2007, and the associated record,which are incorporated herein by reference and are contained in land-use file CPA 2007-00005. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Tigard Comprehensive Plan is amended to include new text and to rescind existing text as shown in "EXHIBIT A"; and SECTION 2: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. ORDINANCE No. 08- Page 1 of 2 Q PASSED: By vote of all Council members present after being read by number and title only, this day of , 2007. Catherine Wheatley, City Recorder APPROVED: By Tigard City Council this day of , 2007. Craig Dirksen, Mayor Approved as to form: City Attorney ORDINANCE No. 08- Page 2of2 Exhibit A • • • '_ � - s K i' :,r fn` -.y . ,: "'2E LY :< , �.i. ti 6 _ y .-. e r Citizen Tnvolvement 'To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process. ,, 4, • • .y CITIZEN INVOLVEMENT ADOPTED AMENDMENTS DATE CPA# CHANGES SECTION COVER PHOTO:LOUIS BABCOCK Butterfly Garden Volunteer. 1 City of Tigard ( Comprehensive Plan • • ci CITIZEN INVOLVEMENT 1li11 Decision-makers must have an effective way to hear the voices of the community. These voices are a key component to a livable community and help elected officials in establishing the priorities for City government.This value given to citizen involvement is not a new idea,but one that professionals in the planning field have long identified as an important aspect of the planning process. This is particularly true at the local level where neighborhood residents need to be empowered to help develop ideas and plans that reflect the wishes of the community. The City's commitment to Citizen Involvement is partly based on Statewide Planning Goal 1. ' `4, 'S"r,t F^'t''xlr* + 7.�s' -: r jr a` xt,,'�}rf-y ergr,f' :. ,P,•'�:"•...'- �GOAL 1 ;s Ctt�zen Insolverrin�wy�,j��,�.;�m� . �� _ �,,���. e���: . Y.aa s.3a_„, "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Goal 1 requires the local citizen involvement program "clearly define procedures by which the general public will be involved in the ongoing land-use process." These actions include methods to involve citizens in land use issues; promoting successful two-way communication and feedback between the City and its citizens;means by which citizens may affect outcomes; clarity and availability of technical „ e 1 ZGtYI '-•,t information; and financial support and other a f a ct. t 5 t -3 ' resources for citizen involvement efforts. All of . '. co1n piies v �. these actions align with the communit}°'s vision `, where citizens are informed about how to access .. „..;,: -S,',.'','-v,',zvZtl t-he`, public services and understand their responsibility ti:: ,� . :a; a .y�H . to participate as members of the community. Stat e S CZ;t'tzeiv , involvement Citizen Involvement $ t . r�epliit efnents”{, r+_ Requirements and Aspirations x 3 3 Tigard complies with the state's citizen involve k " '' ment requirements as they relate to the City's land use program activities. As part of its Community Development Code, the City has adopted application,notice, and hearing procedures that assure the procedural rights of both applicants and citizens are observed during quasi-judicial land use procedures. In addition, the Development Code contains specific notice, application, and procedural require- ments to guide the review and hearing process of legislative land use matters • such as the update of the Comprehensive Plan; changes to the Community Development Code;Plan and Zoning Map amendments;and development of specific area plans, etc. Comprehensive Plan I City of Tigard 1-1 • • :) l ' CITIZEN INVOLVEMENT It is the City's intention to maintain and improve citizen involvement as part of the land use planning program. However,Tigard also values citizen involvement in all other Cite government venues. The City aspires to engage its citizens to address important community issues and for them to express their collective voice to decision-makers. Therefore, the Citizen Involvement chapter includes goals,policies and recommended action measures that reflect Tigard's citizen involvement values and aspirations, as well as the need to observe state requirements related to land use planning. Citizen Involvement in Tigard "Tigard ?cs , ; Tigard has a long history of citizen involve- €nng2Sito1" 't meat in City affairs,including land use planning. �1 ' I ZZen The structure of citizen involvement has evolved over time,beginning with the creation invoit'e ent of Tigard's Community-Plan in 1971. Shortly thereafter, in 1973 the City began to formulate 'iii Cit a Cu S; . Neighborhood Planning Organizations (NPOs) and a Committee for Citizen Involvement (CCI), ync1 din la a r both of which were formally recognized in 1975. After the creation of Neighborhood Plans, participation in NPOs and the CO lapsed until r they were reestablished in 1982 to work on an update of the Tigard Comprehensive Plan. After the updated plan was approved by the Land Conservation and Development Commission in 1984, the function of NPOs transitioned to a community involvement body focused on land use issues. In 1992, the City Council prioritized citizen involvement and replaced the Neighborhood Planning Organizations with Citizen Involvement Teams (CITs). At this time the Comprehensive Plan was updated to shift emphasis from the NPOs to the CITs. The structure of the Committee for Citizen Involvement (CCI) was also revised to include Citizen Involvement Team Facilitators.This effort continued until 2002 when participation reached a lull. In 2004 the City again took steps to reactivate the CCI. The CCI's membership was expanded to include the remaining Citizen Involvement Team Facilitators and a representative from each of the City's active boards and commissions (Planning Commission, Library Board,Parks and Recreation Advisory Board, 1-2 Ciry of Tigard I Comprehensive Plan • • INVOLVEMENT INVOLVEENT I CO� I etc). The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation in the wide range of non land use issues, and on improving the effectiveness of the City's tivo-way communication with citizens. In 2007 the City Council again stressed the importance of citizen involvement Irc the City ,':: by adopting as one of its goals, "Improve Z.-,-.,:,‘!,----:, ::;-,---4`:-:--s . �. communication with Tigard's citizens." >. ;`in oivPS its t; Subsequently, the City moved to strengthen = . citizen involvement through establishment of the , ;,C1t1Zefl5 Gi't21 Tigard Enhanced Neighborhood Program. This elktfieks was done to foster broader and more diverse k citizen involvement in land use activities and other : 0n. 1 zporta nt ;, aspects of City government. CCI membership # 7p, -, . was also expanded. In addition to its current ; cO 1Z fl:l n1ty c--, r"" E L membership, the CCI includes five citizens x :v » appointed at-large, a youth representative and .4 f va a a� s '} Tigard Neighborhood Program representatives. to a ; Besides the CCI and Neighborhood Program, the City involves its citizens and seeks advice on important community issues in several other ways.These include Council appointed boards and commissions such as the Planning Commission,Library Board.Tree Board,Parks and Recreation Advisory Board, Budget Committee,Youth Advisory Committee, etc. Furthermore, Council often appoints ad hoc citizen committees to provide advice on matters such as public facilities,land-use, urban design, transportation projects,etc. Honoring Past Citizen Involvement — "Tigard Beyond Tomorrow" The Tigard Comprehensive Plan also honors the past efforts by Tigard's ' citizens to express a shared community vision of the future. During the past decade Tigard citizens met and assembled the Tigard Vision from the results of community workshops, surveys,open houses, and ongoing dialogues with citizens and the business community The values and aspirations expressed by "Tigard Beyond Tomorrow"visioning have been significant in the 2007 Comprehensive Plan update. 1-3 Comprehensive Plan City of Tigard S • cfk-cr:; CITIZEN INVOLVEMENT KEY FINDINGS: • Tigard's citizen involvement efforts have changed over time and the Comprehensive Plan's current Citizen Involvement chapter is out of date. It requires significant update to reflect current conditions, circumstances, community values and aspirations. Y. • Tigard's citizen involvement efforts are cc• '. _ partially based on Statewide Planning Goal • " � V 1, Citizen Involvement. However, the City ^JC Lt 2s citizen values citizen involvement in all aspects of City government and seeks to involve its Z ,tvoiveinent A. citizens in other venues. • Implementing Statewide Planning Goal 1 and • Tigard Development Code Standards will ,, ensure citizens can participate in the +7 ff `ZYrLtett .. City's quasi-judicial and legislative land use processes. qn V Seeks • Other avenues for citizen participation•• 2, include Council appointed boards and € :, _ commissions and ad hoc citizen advisory . ZtS citizens committees. • Tigard is committed to: successful two-way other . = communication and feedback between the vertueS.-" City and its citizens;providing processes by which citizens may affect outcomes; clarity ri w' 1: and availability of technical information; and providing financial support and other resources for citizen involvement efforts. • The charge of the Committee for. Citizen Involvement is to promote citizen involvement in land use matters and in many other aspects of City government. • Update of the Comprehensive Plan has involved a structured citizen involve- ment effort including open houses, engagement of policy interest teams and boards and commissions,Planning Commission, and City Council work sessions and public hearings. Also, the Comprehensive Plan Project has been significantly informed by the Tigard Beyond Tomorrow visioning process. 1-4 City of Tigard I Comprehensive Plan • • CITIZEN INVOLVEMENT • The citizens of Tigard value and understand their responsibility to participate as members of the community. GOAL: 1.1 Provide citizens,affected agencies and g other jurisdictions the opportunity to ':."Thecitizen5 participate in all phases of the planning `� r process. • POLICIES: f .• _ ?& 1i£ii erStand - 1. The City shall maintain a Committee for. - Citizen Involvement representative of a t sthen broad cross-section of the Community to: ryes nnshthty A. Make recommendations to the City regarding ways to engage the public in ' 4s } City issues,projects, and the land use r� � � ,p i F41:40.Kt.�cts����e process; " z B. Help implement and develop a public © the - ` information and citizen involvement program applicable to a wide range of ?7?�a9Ylt issues; and • C Support the enhancement of Tigard's overall level and quality of civic engagement by promoting mean- ingful citizen involvement in city government. 2. The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. 3. The City shall establish special citizen advisory boards and committees to provide input to the City Council,Planning Commission,and City staff. 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appointed board or committee. 5. The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. Comprehensive Plan I City of Tigard 1-5 I • 1 1 CITIZEN INVOLVEMENT • • The citizens of Tigard value and understand their responsibility to participate as members of the community. RECOMMENDED ACTION MEASURES: i. Report the activities of the Committee for Citizen Involvement annually to the City Council to ensure they are in accordance with the needs of the Tigard community and Statewide Planning Goal 1. requirements. ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic-specific issues relating to citizen involvement. iii. Recognize citizens, organizations,and stakeholders who put forth exceptional civic efforts. iv. Work with the Tigard-Tualatin School District and local private schools to encourage the involvement of youth in City govern- ment. v. Appoint additional citizen task forces,as the need arises,to advise the City with regard to Comprehensive Plan issues. vi. Develop and maintain a neighborhood program that includes land use planning. vii. Review and evaluate the effectiveness of the citizen involve- ment program,including the effectiveness of individual boards, committees, and the enhanced neighborhood program on a yearly basis. viii. Assist and support any City Council appointed citizen group by providing adequate meeting places,distribution of materials, policy direction,and staff involvement. 1-6 City of Tigard I Comprehensive Plan • • ,) CITIZEN INVOLVEMENT I kl p GOAL: 1.2 Ensure all citizens have access to: .5B. Opportunities for two-way communication with City staff,elected ®� CILIA Oi and appointed officials. •RJACCV POLICIES: 1. The City shall ensure pertinent informa y. lion is readily accessible to the communitytx � c and presented in such a manner that even ' LQ`E1 VAV l technical information is easy to understand. �`Y�`� sl�a� ��}�'��'� � (J 2. The City shall utilize such communication • methods as mailings, posters newslet- crtizenY` (1', tern, the Internet, and any other available Y s# 1`� ,Aw,'��I ,� � d � rVri ��r d- media to promote citizen involvement and ZnvolveffiOi r continue to evaluate the effectiveness of }' methods used. # y xx throe gI _ -=D(OLbg LL 3. The City shall work to maximize citizen involvement through education and accessibility. f°fin z s;i4 t S pLii-rdS GI�C�'SSihiiit t " a t4' 4. The City shall ensure citizens receive i+ K `nierma- o1(9d,e-/ a timely response from policy-makers regarding recommendations made through the citizen involvement CIOM program. 5. The City shall seek citizen articipation and input hrough collabora- iY✓ lion with community organizations,m Brest groups, and individuals in addition to City sponsored boards and committees. s/► prow 114- OPp . FOY Cit.. RECOMMENDED ACTION MEASURES: t� p eovt A. fed be c*K- i. Provide translations of information to non-English speaking 40 • S bpc members of the community. tSCALS We • Comprehensive Plan I City of Tigard 1-7 • • ; 1+ I ki p l' CITIZEN INVOLVEMENT ii. Update and maintain the City of Tigard Communications Plan. iii. Ensure that when citizens ask questions the response is welcoming, timely, and includes sources of additional information. . <-1 iv. Review City notification requirements and methods periodi- cally to determine if they adequately provide notice to affected jcitizens. Revise these requirements and methods as necessary. v. Continue to publish information on land use planning issues in a form accessible to all citizens. Utilize methods such as town halls, open houses,public displays, newsletters,mailings,and the internet to inform the public bout important issues and events. 1reaedoe. : . `Frrnrn rw coq r vu. Update and maintain a running list of citizen involvement opportunities to be posted in City Hall,the Tigard Library,and online. viii. Include and publicize a final citizen involvement report at the end of any major decision or process. ix. Define the feedback mechanism in advance of citizen comment. x. Ensure response to citizen comment is welcoming,timely,and includes suggestions for how citizens can be further involved. xi. Update and maintain a list of community organizations to participate in discussion of City issues. xii. Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. xiii. Require Communication Plans in advance of major City Projects for review by the Committee for Citizen Involvement. 1-8 City of Tigard I Comprehensive Plan • • 2. CITIZEN INVOLVEMENT This chapter addresses Statewide Planning Goal#1: 'To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Tigard is now well known for its active citizen participation program; primarily with the Neighborhood Planning Organizations. Through the drafting and adoption of the Comprehensive Plan,these organizations contributed their time and energy developing Tigard's plan. Plan policies have been prepared to preserve the continuity of Tigard's active citizen involvement program and to ensure that citizens will continue to have access to information that enables them to identify, understand,and have input into the planning issues related to implementation of the Comprehensive Plan. Additional information on this topic is available in the"Comprehensive Plan Report: Citizens Involvement." Findings • Throughout the development of the Tigard Comprehensive Plan, the City has actively sought the participation of Neighborhood Planning Organizations and other citizens groups. • The Neighborhood Planning Organizations and the Committee for Citizen Involvement met on a monthly basis throughout the Comprehensive Plan revision process. • Continued citizen participation in all aspects of land use planning helps to ensure that City government meets the needs of Tigard's citizens. • In order to participate in land use planning decisions, citizens need to have access to information which enables them to become aware of and informed about planning issues and City policies. It is essential that this information be made available to all citizens in an understandable form. • Land use planning education is important to promote and stimulate interest in the citizen participation process during all phases of planning. - POLICY 2.1.1 THE CITY SHALL MAINTAIN AN ONGOING CITIZEN INVOLVEMENT PROGRAM AND SHALL ASSURE THAT CITIZENS WILL BE PROVIDED AN OPPORTUNITY TO BE INVOLVED IN ALL PHASES OF THE PLANNING PROCESS. IMPLEMENTATION STRATEGIES 1. The City shall periodically review notification requirements and methods to determine if they adequately provide notice to affected citizens and revise these requirements and methods as necessary. 2. The City shall continue to assist and support any City Council recognized citizen group in providing adequate meeting places,distribution of materials, policy direction and staff involvement. 3. Additional citizen task forces shall be appointed by the City Council, as the need arises, to advise the City with regard to Comprehensive Plan issues. POLICY 2.1.2 THE OPPORTUNITIES FOR CITIZEN INVOLVEMENT PROVIDED BY THE CITY SHALL BE APPROPRIATE TO THE SCALE OF THE PLANNING EFFORT AND SHALL INVOLVE A BROAD CROSS-SECTION OF THE COMMUNITY: a. THE CITIZEN INVOLVEMENT TEAMS SHALL BE THE PRIMARY MEANS FOR CARRYING OUT THE PROGRAM; Vol. II, Policy 2-1 • • b. WHERE APPROPRIATE, OTHER INVOLVEMENT TECHNIQUES WILL BE USED;AND c. THE CITIZEN INVOLVEMENT TEAM FACILITATORS SHALL SERVE AS THE COMMITTEE FOR CITIZEN INVOLVEMENT AND SHALL BE RESPONSIBLE FOR EVALUATING THE CITIZEN INVOLVEMENT PROGRAM AND FOR WORKING WITH THE NEIGHBORHOOD PLANNING ORGANIZATIONS IN RECOMMENDING CHANGES IN THE PROGRAM. IMPLEMENTATION STRATEGIES 1. The Committee for Citizen Involvement shall conduct their citizen involvement programs in accordance with the needs of the Tigard community and LCDC Goal #1 requirements. A review and evaluation of each group's programs and processes shall be reported to the Planning Commission and City Council on a yearly basis. 2. The City Council, the Planning Commission, and the Committee for Citizen Involvement shall recommend, as needed,additional methods for involving citizens in the planning process. POLICY 2.1.3 THE CITY SHALL ENSURE THAT INFORMATION ON LAND USE PLANNING ISSUES IS AVAILABLE IN AN UNDERSTANDABLE FORM FOR ALL INTERESTED CITIZENS. IMPLEMENTATION STRATEGIES 1. The City shall continue to publish information on land use planning issues in a form accessible to all citizens. (Ord. 93-19) Vol. II, Policy 2-2 { • • Exhibit B Agenda Item: Hearing Date: December 3,2007 Time: 7:00 PM - STAFF REPORT PLANNING COMMISSION: FOR THE CITY OF.TIGARD, OREGON= T WARD; ` 3 120 DAYS = N/A SECTION I. APPLICATION SUMMARY FILE NAME: COMPREHENSIVE PLAN AMENDMENT TO UPDATE GOALS, POLICIES,AND RECOMMENDED ACTION MEASURES PERTAINING TO STATEWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT FILE NO.: Comprehensive Plan Amendment(CPA) CPA2007-00005 PROPOSAL: The City is requesting approval of a Comprehensive Plan Amendment to amend the current Comprehensive Plan Topic 2: Citizen Involvement by updating the Goals, Policies, and Recommended Action Measures to reflect current community conditions and values. APPLICANT: City of Tigard OWNER: N/A 13125 SW Hall Boulevard Tigard,OR 97223 LOCATION: Citywide ZONING DESIGNATION: All City zoning districts COMP PLAN: All City comprehensive plan designations APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Topics 1 and 2;and Statewide Planning Goal 1 and 2. SECTION II. STAFF RECOMMENDATION Staff recommends that the Planning Commission.finds`this request:to;meet°the'necessary approval criteria.Therefore,staff recommends.APPROVAL to the Tigard City Council-tofamend the Tigard Comprehensive Plan to replace Topic-g as determined through the public:hearing process: STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PANNING GOAL,1 PAGE 1 OF 12 • • SECTION III. BACKGROUND INFORMATION Project History The Tigard Comprehensive Plan is the primary document that guides land use decisions within the community. It outlines goals, policies, and recommended action measures that are intended to reflect the community's values and aspirations for a broad range of matters relating to land use planning and growth management. It also aims to organize and coordinate the relationships between people,land,resources,and facilities to meet the current and future needs of Tigard. The Tigard Comprehensive Plan is required by State law and must conform to 12 of the 19 Oregon Statewide Planning Goals. Land development and related activities, including the City's development codes, also must be consistent with adopted Comprehensive Plan goals and policies. It is now seven years beyond the year 2000 planning horizon of the City's 1983 Comprehensive Plan. Tigard has grown dramatically since 1983, from 18,379 residents to 46,300 today. Jobs and business activity have grown just as fast. Although minor updates have taken place over the years, the 1983 Plan, in many ways, does not reflect current and projected community conditions. For this reason,it is necessary to undertake a thorough update. This is important to ensure the Plan remains a viable tool for decision-makers and citizens to use when seeking policy direction regarding land use and Tigard's future. For this reason, the Tigard City Council has made it a goal to update the Comprehensive Plan. The first step in updating the Tigard Comprehensive Plan involved City staff developing a fact base to inform the update. The result was the Tigard 2007 resource document completed in February 2007. Key findings from Tigard 2007, combined with community issues and values, form the basis for Plan goals, policies, and recommended action measures. Community issues and values were identified through the community's visioning process and a number of surveys completed over the last several years. The second step involved community volunteers and stakeholders coming together to develop draft goals, policies, and recommended action measures. These Policy Interest Teams have been meeting over the past several months to discuss Comprehensive Plan topics in which they share an interest. City Department Review Teams then review and provide comment on the work of the policy interest teams. These final draft goals, policies, and recommended action measures are then forwarded to the Planning Commission to begin the legislative process. The final step is the legislative process. Since each of the Policy Interest Teams are moving at their own pace, Staff will be bringing a series of Comprehensive Plan Amendments (CPA) through the legislative process over the next several months. Each CPA will correspond to a Statewide Planning Goal that is applicable to Tigard. The CPA will strike the appropriate language from the existing plan and replace the language with an updated chapter that addresses that particular Statewide Planning Goal. The chapter before the Planning Commission tonight is Citizen Involvement (Goal 1). The Planning Commission held a workshop on November 19th to discuss the draft goals, policies, and recommended action measures that were formulated based on the input from the policy interest and department review teams. At the Planning Commission workshop, the following changes were requested (also found in Exhibit A with deleted text as seeuta and added text underlined): STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 2 OF 12 • • The Planning Commission noted a word change in Goal 1.1 Policy 4, the language should be changed from "appropriate" to "appointed." Staff made the following changes to the language: 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other apprepriate appointed board and or committee. Additionally, staff recommends one minor word change to the proposed amendment since the Planning Commission workshop. This recommendations are based on feedback from the City Council at the public hearing for earlier Comprehensive Plan update amendments. For example, the Council prefers the word inform over educate and require over ensure. For the sake of timeliness, staff feels these changes should be made at the Planning Commission level so the same changes do not continually need to be made at the Council hearings. The following change is recommended: vi. Utilize methods such as town halls, open houses,public displays, newsletters, mailings, and the internet to educate inform the public about important issues and events. Proposal Description The primary intent of the proposed update is to ensure the Comprehensive Plan remains a viable tool for decision-makers. By updating the Comprehensive Plan, the City will ensure it is in compliance with applicable laws, rules, regulations, plans, and programs. As importantly, the update will also ensure the Comprehensive Plan reflects current community conditions and values. This amendment is part of a series of amendments that will update the Comprehensive Plan in its entirety. This amendment will update Statewide Planning Goal 1 with goals, policies, and recommended action measures that will serve as the "legislative foundation" in regards to citizen involvement. Land use actions and amendments to the Tigard Development Code will be based on the new language included in this amendment. Below is an explanation of the terms that create the "legislative foundation": Goal Definition - A general statement indicating a desired end or the direction the City will follow to achieve that end. Obligation -The City cannot take action which violates a goal statement unless: 1. Action is being taken which clearly supports another goal. 2. There are findings indicating the goal being supported takes precedence (in the particular case) over another. Policy Definition - A statement identifying Tigard's position and a definitive course of action. Policies are more specific than goals. They often identify the City's position in regard to implementing goals. However, they are not the only actions the City can take to accomplish goals. Obligation - The City must follow relevant policy statements when amending the Comprehensive Plan, or developing other plans or ordinances which affect land use. To amend the Comprehensive STAFF REPORT TO THE.PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL.1 PAGE 3 OF 12 • • .‘ Plan, the City must show consistency with the Statewide Land Use Goals. Such an amendment must take place following prescribed procedures prior to taking an action that would otherwise violate a Plan policy. Recommended Action Measures Definition - A statement which outlines a specific City project or standard, which if executed, would implement goals and policies. Recommended action measures also refer to specific projects, standards, or courses of action the City desires other jurisdictions to take in regard to specific issues. These statements also define the relationship the City desires to have with other jurisdictions and agencies in implementing Comprehensive Plan goals and policies. Obligation - Completion of projects, adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies, will depend on a number of factors such as citizen priorities, finances, staff availability, etc. The City should periodically review and prioritize recommended action measures based on current circumstances, community needs and the City's goal and policy obligations. These statements are suggestions to future City decision- makers as ways to implement the goals and policies. The listing of recommended action measures in the plan does not obligate the City to accomplish them. Neither do recommended action measures impose obligations on applicants who request amendments or changes to the Comprehensive Plan. The list of recommended action measures is not exclusive. It may be added to or amended as conditions warrant. SECTION IV. SUMMARY OF REPORT Applicable criteria,findings and conclusions • Tigard Community Development Code _ o Chapter 18.380 o Chapter 18.390 • Applicable Comprehensive Plan Policies o Topics 1 and 2 • Statewide Planning Goals o Goal 1 and 2 City Department and outside agency comments SECTION V. APPLICABLE CRITERIA AND FINDINGS CITY OF TIGARD COMMUNITY DEVELOPMENT CODE (TITLE 18) Chapter 18.380: Zoning Map and Text Amendments Chapter 18.380.020 Legislative Amendments to the Title and Map A. Legislative amendments. Legislative zoning map and text amendments shall be undertaken by means of a Type IV procedure, as governed by Section 18.309.060G Findings: The proposed amendments to the Tigard Comprehensive Plan would establish policies to be applied generally throughout the City of Tigard; and therefore, the application is being processed as a Type IV procedure, Legislative Amendment, as governed by Section 18.390.060G. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 4 OF 12 • . Chapter 18.390: Decision-Making Procedures Chapter 18.390.020. Description of Decision-Making Procedures B.4. Type IV Procedure. Type IV procedures apply to legislative matters. Legislative matters involve the creation, revision, or large-scale implementation of public policy. Type IV matters are considered initially by the Planning Commission with final decisions made by the City Council. Findings: The proposed amendments to the Tigard Comprehensive Plan will be reviewed under the Type IV procedure as detailed in Section 18.390.060.G. In accordance with this section, the amendments will initially be considered by the Planning Commission with City Council making the final decision. Chapter 18.390.060.G. Decision-making considerations. The recommendation by the Commission and the decision by the Council shall be based on consideration of the following factors: 1. The Statewide Planning Goals and Guidelines adopted under Oregon Revised Statutes Chapter 197; 2. Any federal or state statutes or regulations found applicable; 3. Any applicable Metro regulations; 4. Any applicable comprehensive plan policies; and 5. Any applicable provisions of the City's implementing ordinances. Findings: As indicated pursuant to the findings and conclusions that address applicable Statewide Planning Goals, the amendment is consistent with this criterion. CONCLUSION: Based on the analysis above, staff fords that the proposed amendments satisfy the applicable review criteria within the Tigard Community Development Code and recommends the Planning Commission forward these proposed amendments to the City Council with a recommendation for adoption. CITY OF TIGARD COMPREHENSIVE PLAN POLICIES: A review of the comprehensive plan identified the following relevant policies for the proposed amendments: Topic 1: General Policies Policy 1.1.1: The City shall ensure that: a. This comprehensive plan and all future legislative changes are consistent with the Statewide Planning Goals adopted by the Land Conservation and Development Commission, the Regional Plan adopted by the Metropolitan Service District; Findings: As indicated pursuant to the findings and conclusions that address applicable Statewide Planning Goals, the amendment is consistent with this criterion. Topic 2: Citizen Involvement Policy 2.1.1: The City shall maintain an ongoing citizen involvement program and shall assure that citizens will be provided an opportunity to be involved in all phases of the planning process. Policy 2.1.2: The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. Policy 2.1.3: The City shall ensure that information on land use planning issues is available in an understandable form for all interested citizens. STAFF REPORT TO THE PLANNING COMMISSION • CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 5 OF 12 • • Findings: The proposal has complied with all notification requirements pursuant to Chapter 18.390.060 of the Tigard Community Development Code. This staff report was also available seven days in advance of the hearing pursuant to Chapter 18.390.070.E.b of the Tigard Community Development Code. Additionally, a Public Involvement Program for the Comprehensive Plan Update was developed in March 2006. This Program was reviewed and endorsed by the Committee for Citizen Involvement and the Planning Commission. The Program outlined the information, outreach methods, and involvement opportunities available to the citizens during the process. Information was distributed throughout the process via the project website, an interested parties listserv, Cityscape articles, press releases, articles in the local paper, and two project open houses. Outreach methods also included presentations to a number of civic organizations in the community, personal emails sent to groups and organizations, updates to City boards and commissions, presentations to high school students, and staff attendance at community events to pass out information. Involvement opportunities included two open houses, participation on a policy interest team, submitting written comments via the website, and attending the Planning Commission workshop. Additionally, the interested parties listsery and volunteers who signed up for the policy interest teams were provided notice of all meetings held regarding the Comprehensive Plan Update. As part of the Comprehensive Plan Amendment process, public notice of this Planning Commission public hearing was sent to the interested parties list and published in the November 15, 2007 issue of The Times. Notice will be published again prior to the City Council public hearing. The notice invited public input and included the phone number of a contact person to answer questions. The notice also included the address of the City's webpage where the entire draft of the text changes could be viewed. The community was given multiple venues to get information and get involved. This included a number of articles in the Cityscape newsletter that is delivered to every household in Tigard. Staff also made a good faith effort to ensure a diversity of citizens and stakeholders were involved in the policy interest team meetings by not only soliciting volunteers, but by inviting organizations that share a common interest in that particular topic. Information regarding the topics included in this Comprehensive Plan Amendment was available in multiple locations in an understandable format for the duration of the process. This included paper and electronic copies that were available in the permit center and also on the website. Information was regularly sent to the project listsery and to the community volunteers who participated on the policy interest teams. Current Comprehensive Plan Policies 2.1.1, 2.1.2, and 2.1.3 will be deleted and replaced in their entirety by proposed amendment Goals 1.1, 1.2 1.3 and their associated Policies (see Exhibit A). This update will ensure the City is in compliance with applicable laws, rules, regulations, plans, and programs. This update will also ensure continued compliance with Statewide Planning Goal 1 as the new goals and policies reflect current community conditions and values. The new goals and policies have been developed through a citizen involvement effort, reviewed by City staff, reviewed by affected agencies, and reviewed by the Planning Commission at a November 19, 2007 workshop. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 6 OF 12 • • • CONCLUSION: Based on the analysis above, staff finds that the proposed amendment satisfies the applicable policies contained in the City of Tigard Comprehensive Plan. THE STATEWIDE PLANNING GOALS AND GUIDELINES ADOPTED UNDER OREGON REVISED STATUTES CHAPTER 197 Statewide Planning God 1—Citizen Involvement: This goal outlines the citizen involvement requirement for adoption of Comprehensive Plans and changes to the Comprehensive Plan and implementing documents. Findings: This goal was met through an extensive public involvement process. A Public Involvement Program for the Comprehensive Plan Update was developed in March 2006. This Program was reviewed and endorsed by the Committee for Citizen Involvement and the Planning Commission. The Program outlined the information, outreach methods, and involvement opportunities available to the citizens during the process. Information was distributed throughout the process via the project website, an interested parties listserv, Cityscape articles, press releases, articles in the local paper, and two project open houses. Outreach methods also included presentations to a number of civic organizations in the community, personal emails sent to groups and organizations, updates to City boards and commissions, presentations to high school students, and staff attendance at community events to pass out information. Involvement opportunities included two open houses, participation on a policy interest team, submitting written comments via the website, and attending the Planning Commission workshop. Additionally, the interested parties listsery and volunteers who signed up for the policy interest teams were provided notice of all meetings held regarding the Comprehensive Plan Update. As part of the Comprehensive Plan Amendment process, public notice of this Planning Commission public hearing was sent to the interested parties list and published in the November 15, 2007 issue of The Times (in accordance with Tigard Development Code Chapter 18.390). Notice will be published again prior to the City Council public hearing. The notice invited public input and included the phone number of a contact person to answer questions. The notice also included the address of the City's webpage where the entire draft of the text changes could be viewed. Current Comprehensive Plan Policies relating to Statewide Planning Goal 1 will be deleted and replaced in their entirety by proposed amendment Goals 1.1, 1.2, 1.3, their associated Policies (see Exhibit A). This update will ensure the City is in compliance with applicable laws, rules,regulations, plans, and programs. This update will also ensure continued compliance with Statewide Planning Goal 11 as the new goals and policies reflect current community conditions and values. The new goals and policies have been developed through a citizen involvement effort, reviewed by City staff, reviewed by affected agencies, and reviewed by the Planning Commission at an October 1, 2007 workshop. Statewide Planning Goal 2—Land Use Planning: This goal outlines the land use planning process and policy framework. The Comprehensive Plan was acknowledged by DLCD as being consistent with the statewide planning goals. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 7 OF 12 • • Findings: The proposed amendment to the Tigard Comprehensive Plan is being processed as a Type IV procedure, which requires any applicable statewide planning goals, federal or state statutes or regulations, Metro regulations, comprehensive plan policies, and City's implementing ordinances, be addressed as part of the decision-making process. Notice was provided to DLCD 45 days prior to the first scheduled public hearing as required. All applicable review criteria have been addressed within this staff report; therefore, the requirements of Goal 2 have been met. CONCLUSION: Based on the analysis above, staff finds that the proposed amendment is consistent with the applicable Statewide Planning Goals. SECTION VI. ADDITIONAL CITY STAFF COMMENTS The City of Tigard's Engineering Division, Current Planning Division, Library Department,Administrative Department, and Police Department has had an opportunity to review this proposal and provided the following comments: City staff suggested that "neighborhood organizations" be changed to the "enhanced neighborhood program" to accurately reflect the intent of the program. Findings: Staff recommends the following changes to the language of Goal 1.1 action measure vii.: vii. Review and evaluate the effectiveness of the citizen involvement program,including the effectiveness of individual boards, committees, and the enhanced neighborhood program on a yearly basis. Action measure vi. under goal 1.1: Develop and maintain a neighborhood planning program. As the Department Review Team pointed out, there does not need to be a new separate program for neighborhood planning. Instead, the enhanced neighborhood program should include planning. Findings: The enhanced neighborhood program is set to launch in January. One component of this program,is focused on land use issues, and therefore there does not need to be a separate program for neighborhood level planning. Staff recommends the following changes to the language: vi. Develop and maintain a neighborhood planning program that includes land use planning. The Department Review team suggested Goal 1.1,Action Measure v be changed to read: v. Appoint additional citizen task forces, as the need arises, to advise the City with regard to Comprehensive Plan issues. Findings: Staff recommends simplifying this policy with the following changes: v. Appoint additional citizen task forces - - :.. :- : : ::'. - - - as the need arises, to advise the City with regard to Comprehensive Plan issues. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 8 OF 12 • • City staff questioned the intent of Goal 1.2 action measure xi which reads, "Update and maintain a list of community organizations to be contacted annually." Staff feels it is a good idea to keep in touch with community organizations, but wanted to ensure their involvement was meaningful. For example, what would the organizations be contacted about? Findings: Instead of contacting community organizations annually, staff recommends instead that we engage Tigard's community organizations in meaningful discussions about important City issues. Policy xii speaks to the type of two-way communication between community organizations and City Hall which is desired. Staff recommends the following changes to the language: xi. Update and maintain a list of community organizations to participate in discussion of City issues. The Department Review Team suggested adding an action measure about requiring communication plans for review by the Citizen Involvement Committee in advance of major City projects. Findings: Staff agrees that the Committee for Citizen Involvement can provide valuable feedback to departments at the outset of major projects regarding public outreach. Staff recommends adding the following action measure to the proposed language: xiii.Require Communication Plans in advance of major City Projects for review by the Committee for Citizen Involvement. CONCLUSION Based on the analysis above, staff fords that the comments and subsequent edits to the proposed amendment are in the best interest of the City and recommends inclusion of the changes in the language of this proposal. SECTION VII. OUTSIDE AGENCY COMMENTS The following agencies/jurisdictions had an opportunity to review this proposal and did not respond: Tualatin Hills Park& Rec. District Tualatin Valley Fire & Rescue Tualatin Valley Water District City of Beaverton City of Durham City of King City of Tigard City of Lake Oswego City of Tualatin Metro Land Use & Planning Beaverton School District#48 Tigard-Tualatin School District 23J Washington County, Oregon Dept. of Land Use &Transportation ODOT- Region 1 Oregon Department of Land Conservation and Development ODOT- Region 1, District 2A STAFF REPORT TO THE PLANNING COMMISSION • CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 9 OF 12 • • • • Clean Water Services (see Exhibit B) had an opportunity to review this proposal and offered the following comments: We recommend following the relevant provisions of the current Intergovernmental Agreement (IGA) between the City of Tigard and Clean Water Services and the relevant provisions of the current Design and Construction Standards (currently R&O 07-20) for all issues relating to development, vegetated corridors, erosion control, and preservation of wetlands, natural drainage ways, and enhancements thereof. Findings: The proposed amendment does not reference issues relating to development, vegetated corridors, erosion control, or preservation of wetlands, natural drainage ways, or enhancements thereof. These issues, and specifically the Design and Construction Standards are discussed in the Public Facilities (Goal 11) chapter. The Oregon Department of Land Conservation and Development forwarded the comments of the Citizen Involvement Advisory Committee (CIAC) (see Exhibit C) which included the following comments: 6) The ambiguity in the draft should be removed by re-writing statements such as "when necessary", "as the need arises", and "pertinent or relevant? Findings: This language appears in the following policies: Goal 1.1, Policy 3 3. The City shall establish special citizen advisory boards and committees AS NEEDED to provide input to the City Council, Planning Commission, and City staff. Goal 1.1,Action Measure ii ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic specific issues relating to citizen involvement AS THE NEED ARISES. Goal 1.2, Policy 1 1. The City shall ensure PERTINENT information is readily accessible to the community and presented in such a manner that even technical information is easy to understand. Goal 1.2,Recommended Action Measure i i. WHEN NECESSARY, provide translations of information to non-English speaking members of the community. Staff recommends retaining the language of the Policy Interest Team in Goal 1.2, Policy 1. In Policy 1 the CIAC recommended the word "relevant" in place of"pertinent". The Policy Interest Team and Committee for Citizen Involvement discussed that the information should be "pertinent" rather than just "relevant" to avoid information overload. Staff recommends the following changes to simplify the language: Goal 1.1,Policy 3 3. The City shall establish special citizen advisory boards and committees as-needed to provide input to the City Council,Planning Commission,and City staff. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 10 OF 12 • • Goal 1.1,Action Measure ii ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic specific issues relating to citizen involvement as wises. Goal 1.2, Recommended Action Measure i i. ,provide translations of information to non-English speaking members of the community. 7) The Comprehensive Plan should also consider Statewide Planning Goal 2 and describe how citizens have been and will be involved in the Planning Process. Findings: Council has chosen to rearrange the Plan according to the Statewide Planning Goals and Statewide Planning Goal 2 will be covered in an independent section of the Plan. 9) The document being replaced has some strengths that are lost in the proposed revision. For example, "The opportunity for citizen involvement provided by the city shall be appropriate to the scale of the planning effort and shall involve a broad cross section of the community. How will this be achieved in the revised program that leaves out the notion of recognized citizen groups? Findings: This comment is referring to current Comprehensive Plan policy 2.1.2: 2.1.2 The opportunities for citizen Involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community: a. The Citizen Involvement Teams shall be the primary means for carrying out the program; b. Where appropriate, other involvement techniques will be used; and c. The Citizen Involvement Team Facilitators shall serve as the Committee for Citizen Involvement and shall be responsible for evaluating the citizen involvement program and for working with the neighborhood planning organizations in recommending changes to the program. • Staff agrees that the policy should remain in the updated Comprehensive Plan. However, Citizen Involvement Teams are no longer in existence, so staff recommends eliminating statements a, b, and c from the language.The new language would be Policy 5 under Goal 1.1 and read: 6. The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. CONCLUSION: Based on the analysis above, staff finds that the comments and subsequent edits to the proposed amendment are in the best interest of the City and recommends inclusion of the changes in the language of this proposal. SECTION VIII. CONCLUSION The proposed changes comply with the applicable Statewide Planning Goals, the Tigard STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 11 OF 12 • • , Comprehensive Plan, and applicable provisions of the City's implementing ordinances. Therefore, Staff recommends that the Planning Commission recommend approval of the Comprehensive Plan Amendment to the Tigard City Council as determined through the public hearing process. ATTACHMENT: EXHIBIT A: PROPOSED AMENDMENT TO THE TIGARD COMPREHENSIVE PLAN. EXHIBIT B: CLEAN WATER SERVICES COMMENTS EXHIBIT C: CITIZEN INVOLVEMENT ADVISORY COMMITTEE (CIAC) COMMENTS EXHIBIT D: MEMO FROM STAFF REGARDING CITIZEN INVOLVEMENT ADVISORY COMMITTEE (CIAC) COMMENTS November 26.2007 PREPARED BY: Darren Wyss DATE Associate Planner November 26.2007 APPROVED BY: Ron Bunch DATE Planning Manager STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 12 OF 12 • • Exhibit C CITY OF TIGARD PLANNING COMMISSION Meeting Minutes December 3,2007 1. CALL TO ORDER President Inman called the meeting to order at 7:04 p.m. The meeting was held in the Tigard Civic Center,Town Hall, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Inman;Commissioners Anderson, Caffall,Doherty, Fishel, Hasman,Vermilyea, and Walsh Commissioners Absent: Commissioner Muldoon Staff Present: Ron Bunch,Assistant Community Development Director;Marissa Daniels, Assistant Planner;Jerree Lewis, Confidential Executive Assistant; Doreen Laughlin, Administrative Specialist II 3. COMMUNICATIONS Other than a quick explanation by Doreen Laughlin about a handout on Zoning, there were no further communications to report. 4. APPROVE MEETING MINUTES There was a motion by Commissioner Caffall, seconded by Commissioner Walsh, to approve the November 19, 2007 meeting minutes as submitted. The motion was approved as follows: AYES: Caffall,Doherty,Hasman,Inman,Walsh NAYS: None ABSTENTIONS:Vermilyea, Fishel,Anderson EXCUSED: Muldoon 5. PUBLIC HEARING 5.1 COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00005 Tigard Comprehensive Plan Update of Statewide Planning Goal 1: Citizen Involvement PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 1 I:M RPLMCOMPPUMVc umeIllCPA 2007-00005%CC Hearingl2-05-08 Exhiti1 C CC Hearing CPA 2007-00005AOc • • • • t REQUEST: Amendments to the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals, policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code_ amendments. LOCATION: Citywide ZONE: CBD, C-G, C-P, I-H, I-L, I-P, MUC, MUE, MUE-1, MUE-2, MUR-1, MUR-2, R-1, R-2, R-3.5, R-4.5, R-7, R-12, R-25. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390;Comprehensive Plan Topics 1 and 2;and Statewide Planning Goal 1. STAFF REPORT Assistant Planner, Marissa Daniels, presented the staff report on behalf of the City. Her main points follow: A. This Comprehensive Plan Amendment is in response to Statewide Planning Goal 1 which is - "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." B. The draft Citizen Involvement goals,policies, and action measures are based on: - Key Findings,which are included at the beginning of the draft Chapter. Unlike the other chapters seen so far, the key findings were not included in the Tigard 2007 Resource Document. - Community Issues and Values, which were identified by Citywide surveys and the TBT visioning process. - Current Comprehensive Plan Policies - The work of the Policy Interest Team and the Department Review Team. C. The Policy Interest Team met 4 times over the past few months. - The Team met jointly with the Committee for Citizen Involvement,which has overseen the development of this chapter. • D. The Department Review Team - Met twice to review the draft language - included representatives from Police, the Library, City Administration, Current Planning, Long Range Planning, and Engineering E. In addition to review by City staff and residents, Staff also received comments from Clean Water Services and the Oregon Department of Land Conservation and Development who PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 2 I:LLRPLMCOMPPUW\VolumeMCPA12007-00005\CC Hearing 2-05-08 Ennitit C CC Hearing CPA 2007-00005Aot • • forwarded the Comments of the Citizen Involvement Advisory Committee (CIAC). - The suggestions, which were relevant to the chapters, have been incorporated into the document. - Exhibit D is a memo in response to a number of questions asked by the CIAC about our Citizen Involvement Program. - The proposed CCI bylaws are attached to the memo to give you more information about the Committee. The Chair of the Committee Basil Christopher was also present at the workshop. - City Council will be reviewing the proposed bylaws on December 11,2007. F. A number of outside agencies had an opportunity to review this proposal and did not respond. Those agencies are listed on page 9 of the staff report. G. This chapter also includes the revisions as discussed at the November 19, 2007 Workshop meeting. H. As detailed in the Staff report, Staff finds the proposed amendment to comply with all applicable criteria and recommends the Planning Commission recommend approval of the amendment to the Tigard City Council. At this point, President Inman asked the commissioners if they had any questions or comments. There were no significant questions or comments. . PUBLIC TESTIMONY President Inman opened up the meeting to public testimony. There was no one present scheduled to speak, so President Inman closed the public hearing. PUBLIC HEARING CLOSED There was a motion by Commissioner Doherty,which was as follows: "I move the Planning Commission forward a recommendation of approval to the City Council of application CPA2007- 00005 and adoption of the findings based on the staff report and the testimony that was heard last week." Commissioner Caffall seconded the motion and a vote was taken. The motion carried as follows: AYES: Anderson, Caffall,Doherty, Fishel, Hasman, Inman,Vermilyea,Walsh NAYS: None PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 3 I:ILRPLMCOMPPLAMVotume1RCPA\2007-00005\CC Hearing\2-05-08 Exhibit C CC Hearing CPA 2007-00005.Eoc • • ABSTENTIONS: None EXCUSED: Muldoon Staff updated the commission on the status of the Comp Plan update. 6. OTHER BUSINESS • Doreen reported there are no other meetings in December and, as of now, there is no meeting scheduled for January. The next Planning Commission meeting will most likely be held on February 4, and there will be only one meeting that month due to the holiday (President's Day). • Commissioner Walsh along with the rest of the commissioners acknowledged the many years of wonderful service Jerree Lewis had brought to the Planning Commission as Secretary for the past 13 years. He said she would be greatly missed, and they all thanked her. 7. ADJOURNMENT President Inman adjourned the meeting at 7:18 pm. Doreen Laughlin,Administrative Specialist II ATTEST: President Jodie Inman PLANNING COMIVIISSION MEETING MINUTES—December 3,2007—Page 4 LLLRPLN\C OMPPLAN IVo1umeInCPAA2007-0000SCC Hearing\2-05-08 Exhibit C CC Heating CPA 2007-00005.doc • • Exhibit D • • MEMORANDUM T I GARD • TO: Mayor Craig Dirksen and Members of City Council FROM: Marissa Daniels, Assistant Planner RE: Council Workshop - CPA2007-00005 DA'Z'E: December 21, 2007 At the January 15, 2008 City Council meeting, staff will present the proposed goals, policies, and recommended action measures (see the end of this memo for definitions and obligations) for the Citizen Involvement (Statewide Planning Goal 1) chapter of the updated Comprehensive Plan. The proposed language was approved and recommended by the Planning Commission at the December 3 public hearing. Staff will discuss the proposed language, answer questions, and provide any requested information that will help assist Council in making its decision at the February 5 public hearing. Throughout the process of working with citizens, City depaiuments, and the Planning Commission, staff has stressed that proposed Comprehensive Plan language must be capable of being implemented and in the interest of the whole community. Staff has worked closely with citizen stakeholders to explain the implications of certain policy recommendations. Most of the time, the process has achieved a consensus outcome. In staff's role as facilitators, we presented the best professional advice possible to all involved. Sometimes this professional advice was contrary to the wishes of the citizens, but staff has not unilaterally changed or removed citizen recommendations. It is the role of the Planning Commission to recommend, and the City Council to determine, City policy. The general discussion by the Planning Commission on the Citizen Involvement chapter and the major principles included is as follows: Citizen Involvement Chapter(Statewide Planning Goal 1) The key principles included in this chapter revolve around Statewide Planning Goal 1. There are two goals contained in this chapter. The first goal is focused on citizen involvement in land use- ensuring that everyone has the opportunity to participate in all phases of the planning process. The second goal is more general,although it still applies to land use- ensuring citizens have access to information l:\LRP1N\Council Materials\2008\2-5-08 Exhibit D CC Workshop CPA 2007-00005doc 1 • r and opportunities to communicate with City staff, elected and appointed officials. The Planning Commission commended the work of the Policy Interest Team and the Committee for Citizen Involvement. The Commission did not recommend any changes to the proposed language. Definitions and Obligations of Goals, Policies, and Recommended Action Measures Tigard Comprehensive Plan Comprehensive Plan goals, policies, and recommended action measures have different definitions and impart different obligations to decision makers. They also relate differently to one another. The following describes goals,policies, and recommended action measures in greater detail. Goals, policies and recommended action measures identify the intent of the City to accomplish certain results. The goals and policies relate to one another and are obligations the City wishes to assume. Recommended action measures support the obligations to achieve a desired end, but do not signify an obligation themselves. Goal Definition - A general statement indicating a desired end or the direction the City will follow to achieve that end. Obligation-The City cannot take action which violates a goal statement unless: 1. Action is being taken which clearly supports another goal. 2. There are findings indicating the goal being supported takes precedence (in the particular case) over another. Policy Definition - A statement identifying Tigard's position and a definitive course of action. Policies are more specific than goals. They often identify the City's position with regard to implementing goals; however, they are not the only actions the City can take to accomplish goals. Obligation - The City must follow relevant policy statements when amending the Comprehensive Plan, or developing other plans or ordinances which affect land use. To amend the Comprehensive Plan, the City must show consistency with the Statewide Land Use Goals. Such an amendment must take place following prescribed procedures prior to taking an action that would otherwise violate a Plan policy. Recommended Action Measures Definition -A statement which outlines a specific City project or standard which,if executed,would implement goals and policies. Recommended action measures also refer to specific projects, standards, or courses of action the City desires other jurisdictions to take in regard to specific issues. These statements also define the relationship the City desires to have with other jurisdictions and agencies in implementing Comprehensive Plan goals and policies. Obligation - Completion of projects, adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies, will depend on a number of factors such as citizen priorities, finances, staff availability,etc. I:\LRPLN\Council Materials\2008\2-508 Exhibit 13 CC Workshop CPA 2007-00005.doc 2 • v • • The City should periodically review and prioritize recommended action measures based on current circumstances, community needs, and the City's goal and policy obligations. These statements are suggestions to future City decision-makers as ways to implement the goals and policies. The listing of recommended action measures in the plan does not obligate the City to accomplish them. Neither do recommended action measures impose obligations on applicants who request amendments or changes to the Comprehensive Plan. The list of recommended action measures is not exclusive. It may be added to, or amended,as conditions warrant. • I:\LRPLN\Council Materials\2008\2-5-08 Exhibit D CC Workshop CPA 2007-00005.doc 3 • • CITY OF TIGARD PLANNING COMMISSION Meeting Minutes December 3,2007 1. CALL TO ORDER President Inman called the meeting to order at 7:04 p.m. The meeting was held in the Tigard Civic Center,Town Hall, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Inman; Commissioners Anderson,Caffall,Doherty, Fishel, Hasman,Vermilyea,and Walsh Commissioners Absent: Commissioner Muldoon Staff Present: Ron Bunch,Assistant Community Development Director;Marissa Daniels, Assistant Planner;Jerree Lewis,Confidential Executive Assistant;Doreen Laughlin, Administrative Specialist II 3. COMMUNICATIONS Other than a quick explanation by Doreen Laughlin about a handout on Zoning, there were no further communications to report. 4. APPROVE MEETING MINUTES There was a motion by Commissioner Caffall, seconded by Commissioner Walsh, to approve the November 19,2007 meeting minutes as submitted. The motion was approved as follows: AYES: Caffall,Doherty, Hasman, Inman,Walsh NAYS: None ABSTENTIONS:Vermilyea, Fishel,Anderson EXCUSED: Muldoon 5. PUBLIC HEARING 5.1 COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00005 Tigard Comprehensive Plan Update of Statewide Planning Goal 1: Citizen Involvement PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 1 I:0.RPIMDogeen1PC1po 12107 draft minute/Ow • • REQUEST: Amendments to the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals, policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-ot.gov/code amendments. LOCATION: Citywide ZONE: CBD, C-G, C-P, I-H, I-L, I-P, MUC, MUE, MUE-1, MUE-2, MUR-1, MUR-2, R-1, R-2, R-3.5, R-4.5, R-7, R-12, R-25. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390;Comprehensive Plan Topics 1 and 2;and Statewide Planning Goal 1. STAFF REPORT Assistant Planner, Marissa Daniels, presented the staff report on behalf of the City. Her main points follow: A. This Comprehensive Plan Amendment is in response to Statewide Planning Goal 1 which is - "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." B. The draft Citizen Involvement goals,policies,and action measures are based on: - Key Findings,which are included at the beginning of the draft Chapter. Unlike the other chapters seen so far, the key findings were not included in the Tigard 2007 Resource Document. - Community Issues and Values, which were identified by Citywide surveys and the TBT visioning process. - Current Comprehensive Plan Policies - The work of the Policy Interest Team and the Department Review Team. C. The Policy Interest Team met 4 times over the past few months. - The Team met jointly with the Committee for Citizen Involvement,which has overseen the development of this chapter. D. The Department Review Team - Met twice to review the draft language - included representatives from Police, the Library,City Administration, Current Planning, Long Range Planning,and Engineering E. In addition to review by City staff and residents, Staff also received comments from Clean Water Services and the Oregon Department of Land Conservation and Development who PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 2 I:Y.RPLMDoreenlPCkpa 12-3-07 droll minuteidoa • • forwarded the Comments of the Citizen Involvement Advisory Committee (CIAC). - The suggestions, which were relevant to the chapters, have been incorporated into the document. - Exhibit D is a memo in response to a number of questions asked by the CIAC about our Citizen Involvement Program. - The proposed CCI bylaws are attached to the memo to give you more information about the Committee. The Chair of the Committee Basil Christopher was also present at the workshop. - City Council will be reviewing the proposed bylaws on December 11,2007. F. A number of outside agencies had an opportunity to review this proposal and did not respond. Those agencies are listed on page 9 of the staff report. G. This chapter also includes the revisions as discussed at the November 19, 2007 Workshop meeting. H. As detailed in the Staff report, Staff finds the proposed amendment to comply with all applicable criteria and recommends the Planning Commission recommend approval of the amendment to the Tigard City Council. At this point, President Inman asked the commissioners if they had any questions or comments. There were no significant questions or comments. PUBLIC TESTIMONY President Inman opened up the meeting to public testimony. There was no one present scheduled to speak, so President Inman closed the public hearing. PUBLIC HEARING CLOSED There was a motion by Commissioner Doherty,which was as follows: "I move the Planning Commission forward a recommendation of approval to the City Council of application CPA2007- 00005 and adoption of the findings based on the staff report and the testimony that was heard last week." Commissioner Caffall seconded the motion and a vote was taken. The motion carried as follows: AYES: Anderson, Caffall,Doherty, Fishel,Hasman, Inman,Vermilyea,Walsh NAYS: None PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 3 L4 PLMnoreen1PCVpo 12-3-07 draft mkades4O0 • • ABSTENTIONS: None EXCUSED: Muldoon Staff updated the commission on the status of the Comp Plan update. 6. OTHER BUSINESS • Doreen reported there are no other meetings in December and, as of now, there is no meeting scheduled for January. The next Planning Commission meeting will most likely be held on February 4, and there will be only one meeting that month due to the holiday (President's Day). • Commissioner Walsh along with the rest of the commissioners acknowledged the many years of wonderful service Jerree Lewis had brought to the Planning Commission as Secretary for the past 13 years. He said she would be greatly missed, and they all thanked her. 7. ADJOURNMENT President Inman adjourned the meeting at 7:18 pm. Doreen Laughlin,Administrative Sp-ci.. 'st II c..)6�. ATTEST: President Jodie Inman • PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 4 1:11RPLIADoreenWCUpn 12-3-07 draft minutes.doe • 14 „II City of Tigard Planning Commission — Agenda .... . ....... ..: MEETING DATE: December 3, 2007, 7:00 p.m. MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 1. CALL TO ORDER 7:00 p.m. 2. ROLL CALL 7:00 p.m. 3. COMMUNICATIONS 7:02 p.m. 4. APPROVE MINUTES 7:10 p.m. 5. PUBLIC HEARING 7:15 p.m. 5.1 COMPREHENSIVE PLAN AMENDMENT(CPA) 2007-00005 Tigard Comprehensive Plan Update of Statewide Planning Goal 1: Citizen Involvement REQUEST: Amendments to the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals, policies and.recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code amendments. LOCATION: Citywide. ZONE: CBD, GG, C-P,I-H, I-L,I-P,MUC, MUE,MUE-1, MUE-2, MUR 1, MUR 2,R-1, R 2, R-3.5,R 4.5, R-7,R 12,R-25. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Topics 1 and 2; and Statewide Planning Goal 1. 6. OTHER BUSINESS 7:45 p.m. 7. ADJOURNMENT 7:50 p.m. • PLANNING.COMMISSION AGENDA- DECEMBER 3, 2007 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 I 503-639-4171 I www.tigard-or.gov I Page 1 o 1 • • Agenda Item: Hearing Date: December 3,2007 Time: 7:00 PM STAFF REPORT TO THE PLANNING COMMISSION • • : FOR THE CITY OF TIGARD, OREGON iT.I G1ARD` 120 DAYS = N/A SECTION I. APPLICATION SUMMARY FILE NAME: COMPREHENSIVE PLAN AMENDMENT TO UPDATE GOALS, POLICIES,AND RECOMMENDED ACTION MEASURES PERTAINING TO STATEWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT FILE NO.: Comprehensive Plan Amendment(CPA) CPA2007-00005 PROPOSAL: The City is requesting approval of a Comprehensive Plan Amendment to amend the current Comprehensive Plan Topic 2: Citizen Involvement by updating the Goals, Policies, and Recommended Action Measures to reflect current community conditions and values. APPLICANT: City of Tigard OWNER: N/A 13125 SW Hall Boulevard Tigard, OR 97223 LOCATION: Citywide ZONING DESIGNATION: All City zoning districts COMP PLAN: All City comprehensive plan designations APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Topics 1 and 2;and Statewide Planning Goal 1 and 2. SECTION II. STAFF RECOMMENDATION Staff recommends that the Planning Commission finds this request to meet the necessary approval criteria. Therefore, staff recommends APPROVAL to the Tigard City.Council to amend the Tigard Comprehensive Plan to replace Topic 2 as determined through the public hearing process. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 1 OF 12 • • SECTION III. BACKGROUND INFORMATION Project History The Tigard Comprehensive Plan is the primary document that guides land use decisions within the community. It outlines goals, policies, and recommended action measures that are intended to reflect the community's values and aspirations for a broad range of matters relating to land use planning and growth management. It also aims to organize and coordinate the relationships between people,land, resources, and facilities to meet the current and future needs of Tigard. The Tigard Comprehensive Plan is required by State law and must conform to 12 of the 19 Oregon Statewide Planning Goals. Land development and related activities, including the City's development codes, also must be consistent with adopted Comprehensive Plan goals and policies. It is now seven years beyond the year 2000 planning horizon of the City's 1983 Comprehensive Plan. Tigard has grown dramatically since 1983, from 18,379 residents to 46,300 today. Jobs and business activity have grown just as fast. Although minor updates have taken place over the years, the 1983 Plan, in many ways, does not reflect current and projected community conditions. For this reason, it is necessary to undertake a thorough update. This is important to ensure the Plan remains a viable tool for decision-makers and citizens to use when seeking policy direction regarding land use and Tigard's future. For this reason, the Tigard City Council has made it a goal to update the Comprehensive Plan. The first step in updating the Tigard Comprehensive Plan involved City staff developing a fact base to inform the update. The result was the Tigard 2007 resource document completed in February 2007. Key findings from Tigard 2007, combined with community issues and values, form the basis for Plan goals, policies, and recommended action measures. Community issues and values were identified through the community's visioning process and a number of surveys completed over the last several years. The second step involved community volunteers and stakeholders coming together to develop draft goals, policies, and recommended action measures. These Policy Interest Teams have been meeting over the past several months to discuss Comprehensive Plan topics in which they share an interest. City Department Review Teams then review and provide comment on the work of the policy interest teams. These final draft goals, policies, and recommended action measures are then forwarded to the Planning Commission to begin the legislative process. The final step is the legislative process. Since each of the Policy Interest Teams are moving at their own pace, Staff will be bringing a series of Comprehensive Plan Amendments (CPA) through the legislative process over the next several months. Each CPA will correspond to a Statewide Planning Goal that is applicable to Tigard. The CPA will strike the appropriate language from the existing plan and replace the language with an updated chapter that addresses that particular Statewide Planning Goal. The chapter before the Planning Commission tonight is Citizen Involvement (Goal 1). The Planning Commission held a workshop on November 19th to discuss the draft goals, policies, and recommended action measures that were formulated based on the input from the policy interest and department review teams. At the Planning Commission workshop, the following changes were requested (also found in Exhibit A with deleted text as strikeeuts and added text underlined): STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 2 OF 12 ' ( • • • The Planning Commission noted a word change in Goal 1.1 Policy 4, the language should be changed from "appropriate" to "appointed." Staff made the following changes to the language: 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appropriate appointed board anti or committee. Additionally, staff recommends one minor word change to the proposed amendment since the Planning Commission workshop. This recommendations are based on feedback from the City Council at the public hearing for earlier Comprehensive Plan update amendments. For example, the Council prefers the word inform over educate and require over ensure. For the sake of timeliness, staff feels these changes should be made at the Planning Commission level so the same changes do not continually need to be made at the Council hearings. The following change is recommended: vi. Utilize methods such as town halls, open houses, public displays,newsletters, mailings, and the internet to cducatc inform the public about important issues and events. Proposal Description The primary intent of the proposed update is to ensure the Comprehensive Plan remains a viable tool for decision-makers. By updating the Comprehensive Plan, the City will ensure it is in compliance with applicable laws, rules, regulations, plans, and programs. As importantly, the update will also ensure the Comprehensive Plan reflects current community conditions and values. This amendment is part of a series of amendments that will update the Comprehensive Plan in its entirety. This amendment will update Statewide Planning Goal 1 with goals, policies, and recommended action measures that will serve as the "legislative foundation" in regards to citizen involvement. Land use actions and amendments to the Tigard Development Code will be based on the new language included in this amendment. Below is an explanation of the terms that create the "legislative foundation": Goal Definition - A general statement indicating a desired end or the direction the City will follow to achieve that end. Obligation -The City cannot take action which violates a goal statement unless: 1. Action is being taken which clearly supports another goal. 2. There are findings indicating the goal being supported takes precedence (in the particular case) over another. Policy Definition - A statement identifying Tigard's position and a definitive course of action. Policies are more specific than goals. They often identify the City's position in regard to implementing goals. However, they are not the only actions the City can take to accomplish goals. Obligation - The City must follow relevant policy statements when amending the Comprehensive Plan, or developing other plans or ordinances which affect land use. To amend the Comprehensive STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 3 OF 12 • • 1 Plan, the City must show consistency with the Statewide Land Use Goals. Such an amendment must take place following prescribed procedures prior to taking an action that would otherwise violate a Plan policy. Recommended Action Measures Definition - A statement which outlines a specific City project or standard, which if executed, would implement goals and policies. Recommended action measures also refer to specific projects, standards, or courses of action the City desires other jurisdictions to take in regard to specific issues. These statements also define the relationship the City desires to have with other jurisdictions and agencies in implementing Comprehensive Plan goals and policies. Obligation - Completion of projects, adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies, will depend on a number of factors such as citizen priorities, finances, staff availability, etc. The City should periodically review and prioritize recommended action measures based on current circumstances, community needs and the City's goal and policy obligations. These statements are suggestions to future City decision- makers as ways to implement the goals and policies. The listing of recommended action measures in the plan does not obligate the City to accomplish them. Neither do recommended action measures impose obligations on applicants who request amendments or changes to the Comprehensive Plan. The list of recommended action measures is not exclusive. It may be added to or amended as conditions warrant. SECTION IV. SUMMARY OF REPORT Applicable criteria,findings and conclusions • Tigard Community Development Code o Chapter 18.380 o Chapter 18.390 • Applicable Comprehensive Plan Policies o Topics 1 and 2 • Statewide Planning Goals o Goal 1 and 2 City Department and outside agency comments SECTION V. APPLICABLE CRITERIA AND FINDINGS CITY OF TIGARD COMMUNITY DEVELOPMENT CODE (TITLE 18) Chapter 18.380: Zoning Map and Text Amendments Chapter 18.380.020 Legislative Amendments to the Title and Map A. Legislative amendments. Legislative zoning map and text amendments shall be undertaken by means of a Type IV procedure, as governed by Section 18.309.060G Findings: The proposed amendments to the Tigard Comprehensive Plan would establish policies to be applied generally throughout the City of Tigard; and therefore, the application is being processed as a Type IV procedure,Legislative Amendment, as governed by Section 18.390.060G. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 4 OF 12 • • Chapter 18.390: Decision-Making Procedures Chapter 18.390.020. Description of Decision-Making Procedures B.4. Type IV Procedure. Type IV procedures apply to legislative matters. Legislative matters involve the creation, revision, or large-scale implementation of public policy. Type IV matters are considered initially by the Planning Commission with final decisions made by the City Council. Findings: The proposed amendments to the Tigard Comprehensive Plan will be reviewed under the Type IV procedure as detailed in Section 18.390.060.G. In accordance with this section, the amendments will initially be-considered by the Planning Commission with City Council making the final decision. Chapter 18.390.060.G. Decision-making considerations. The recommendation by the Commission and the decision by the Council shall be based on consideration of the following factors: 1. The Statewide Planning Goals and Guidelines adopted under Oregon Revised Statutes Chapter 197; 2. Any federal or state statutes or regulations found applicable; 3. Any applicable Metro regulations; 4. Any applicable comprehensive plan policies; and 5. Any applicable provisions of the City's implementing ordinances. Findings: As indicated pursuant to the findings and conclusions that address applicable Statewide Planning Goals, the amendment is consistent with this criterion. CONCLUSION: Based on the analysis above, staff finds that the proposed amendments satisfy the applicable review criteria within the Tigard Community Development Code and recommends the Planning Commission forward these proposed amendments to the City Council with a recommendation for adoption. CITY OF TIGARD COMPREHENSIVE PLAN POLICIES: A review of the comprehensive plan identified the following relevant policies for the proposed amendments: Topic 1: General Policies Policy 1.1.1: The City shall ensure that: a. This comprehensive plan and all future legislative changes are consistent with the Statewide Planning Goals adopted by the Land Conservation and Development Commission, the Regional Plan adopted by the Metropolitan Service District; Findings: As indicated pursuant to the findings and conclusions that address applicable Statewide Planning Goals, the amendment is consistent with this criterion. Topic 2: Citizen Involvement Policy 2.1.1: The City shall maintain an ongoing citizen involvement program and shall assure that citizens will be provided an opportunity to be involved in all phases of the planning process. Policy 2.1.2: The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. Policy 2.1.3: The City shall ensure that information on land use planning issues is available in an understandable form for all interested citizens. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 5 OF 12 • • ' , Findings: The proposal has complied with all notification requirements pursuant to Chapter 18.390.060 of the Tigard Community Development Code. This staff report was also available seven days in advance of the hearing pursuant to Chapter 18.390.070.E.b of the Tigard Community Development Code. Additionally, a Public Involvement Program for the Comprehensive Plan Update was developed in March 2006. This Program was reviewed and endorsed by the Committee for Citizen Involvement and the Planning Commission. The Program outlined the information, outreach methods, and involvement opportunities available to the citizens during the process. Information was distributed throughout the process via the project website, an interested parties listserv, Cityscape articles, press releases, articles in the local paper, and two project open houses. Outreach methods also included presentations to a number of civic organizations in the • community, personal emails sent to groups and organizations, updates to City boards and commissions, presentations to high school students, and staff attendance at community events to pass out information. Involvement opportunities included two open houses, participation on a policy interest team, submitting written comments via the website, and attending the Planning Commission workshop. Additionally, the interested parties listsery and volunteers who signed up for the policy interest teams were provided notice of all meetings held regarding the Comprehensive Plan Update. As part of the Comprehensive Plan Amendment process, public notice of this Planning Commission public hearing was sent to the interested parties list and published in the November 15, 2007 issue of The Times. Notice will be published again prior to the City Council public hearing. The notice invited public input and included the phone number of a contact person to answer questions. The notice also included the address of the City's webpage where the entire draft of the text changes could be viewed. The community was given multiple venues to get information and get involved. This included a number of articles in the Cityscape newsletter that is delivered to every household in Tigard. Staff also made a good faith effort to ensure a diversity of citizens and stakeholders were involved in the policy interest team meetings by not only soliciting volunteers, but by inviting organizations that share a common interest in that particular topic. Information regarding the topics included in this Comprehensive Plan Amendment was available in multiple locations in an understandable format for the duration of the process. This included paper and electronic copies that were available in the permit center and also on the website. Information was regularly sent to the project listsery and to the community volunteers who participated on the policy interest teams. Current Comprehensive Plan Policies 2.1.1, 2.1.2, and 2.1.3 will be deleted and replaced in their entirety by proposed amendment Goals 1.1, 1.2 1.3 and their associated Policies (see Exhibit A). This update will ensure the City is in compliance with applicable laws, rules, regulations, plans, and programs. This update will also ensure continued compliance with Statewide Planning Goal 1 as the new goals and policies reflect current community conditions and values. The new goals and policies have been developed through a citizen involvement effort, reviewed by City staff, reviewed by affected agencies, and reviewed by the Planning Commission at a November 19, 2007 workshop. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 6 OF 12 • • CONCLUSION: Based on the analysis above, staff finds that the proposed amendment satisfies the applicable policies contained in the City of Tigard Comprehensive Plan. THE STATEWIDE PLANNING GOALS AND GUIDELINES ADOPTED UNDER OREGON REVISED STATUTES CHAPTER 197 Statewide Planning Goal 1 - Citizen Involvement: This goal outlines the citizen involvement requirement for adoption of Comprehensive Plans and changes to the Comprehensive Plan and implementing documents. Findings: This goal was met through an extensive public involvement process. A Public Involvement Program for the Comprehensive Plan Update was developed in March 2006. This Program was reviewed and endorsed by the Committee for Citizen Involvement and the Planning Commission. The Program outlined the information, outreach methods, and involvement opportunities available to the citizens during the process. Information was distributed throughout the process via the project website, an interested parties listserv, Cityscape articles, press releases, articles in the local paper, and two project open houses. Outreach methods also included presentations to a number of civic organizations in the community, personal emails sent to groups and organizations, updates to City boards and commissions, presentations to high school students, and staff attendance at community events to pass out information. Involvement opportunities included two open houses, participation on a policy interest team, submitting written comments via the website, and attending the Planning Commission workshop. Additionally, the interested parties listsery and volunteers who signed up for the policy interest teams were provided notice of all meetings held regarding the Comprehensive Plan Update. As part of the Comprehensive Plan Amendment process, public notice of this Planning Commission public hearing was sent to the interested parties list and published in the November 15, 2007 issue of The Times (in accordance with Tigard Development Code Chapter 18.390). Notice will be published again prior to the City Council public hearing. The notice invited public input and included the phone number of a contact person to answer questions. The notice also included the address of the City's webpage where the entire draft of the text changes could be viewed. Current Comprehensive Plan Policies relating to Statewide Planning Goal 1 will be deleted and replaced in their entirety by proposed amendment Goals 1.1, 1.2, 1.3, their associated Policies (see Exhibit A). This update will ensure the City is in compliance with applicable laws, rules, regulations, plans, and programs. This update will also ensure continued compliance with Statewide Planning Goal 11 as the new goals and policies reflect current community conditions and values. The new goals and policies have been developed through a citizen involvement effort, reviewed by City staff, reviewed by affected agencies, and reviewed by the Planning Commission at an October 1, 2007 workshop. Statewide Planning Goal 2 - Land Use Planning: This goal outlines the land use planning process and policy framework. The Comprehensive Plan was acknowledged by DLCD as being consistent with the statewide planning goals. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 7 OF 12 • • • Findings: The proposed amendment to the Tigard Comprehensive Plan is being processed as a Type IV procedure, which requires any applicable statewide planning goals, federal or state statutes or regulations, Metro regulations, comprehensive plan policies, and City's implementing ordinances, be addressed as part of the decision-making process. Notice was provided to DLCD 45 days prior to the first scheduled public hearing as required. All applicable review criteria have been addressed within this staff report; therefore, the requirements of Goal 2 have been met. CONCLUSION: Based on the analysis above, staff finds that the proposed amendment is consistent with the applicable Statewide Planning Goals. SECTION VI. ADDITIONAL CITY STAFF COMMENTS The City of Tigard's Engineering Division, Current Planning Division, Library Department, Administrative Department, and Police Department has had an opportunity to review this proposal and provided the following comments: City staff suggested that "neighborhood organizations" be changed to the "enhanced neighborhood program" to accurately reflect the intent of the program. Findings: Staff recommends the following changes to the language of Goal 1.1 action measure vu.: vii. Review and evaluate the effectiveness of the citizen involvement program, including the effectiveness of individual boards, committees, and the enhanced neighborhood ergaffiefttiells program on a yearly basis. Action measure vi. under goal 1.1: Develop and maintain a neighborhood planning program. As the Department Review Team pointed out, there does not need to be a new separate program for neighborhood planning. Instead, the enhanced neighborhood program should include planning. Findings: The enhanced neighborhood program is set to launch in January. One component of this program is focused on land use issues, and therefore there does not need to be a separate program for neighborhood level planning. Staff recommends the following changes to the language: vi. Develop and maintain a neighborhood plan program that includes land use planning. The Department Review team suggested Goal 1.1,Action Measure v be changed to read: v. Appoint additional citizen task forces, as the need arises, to advise the City with regard to Comprehensive Plan issues. Findings: Staff recommends simplifying this policy with the following changes: v. Appoint additional citizen task forces • - : . : :=. . . • • - • •, as the need arises, to advise the City with regard to Comprehensive Plan issues. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 8 OF 12 • • City staff questioned the intent of Goal 1.2 action measure xi which reads, "Update and maintain a list of community organizations to be contacted annually." Staff feels it is a good idea to keep in touch with community organizations, but wanted to ensure their involvement was meaningful. For example, what would the organizations be contacted about? Findings: Instead of contacting community organizations annually, staff recommends instead that we engage Tigard's community organizations in meaningful discussions about important City issues. Policy xii speaks to the type of two-way communication between community organizations and City Hall which is desired. Staff recommends the following changes to the language: xi. Update and maintain a list of community organizations to participate in discussion of City issues. The Department Review Team suggested adding an action measure about requiring communication plans for review by the Citizen Involvement Committee in advance of major City projects. Findings: Staff agrees that the Committee for Citizen Involvement can provide valuable feedback to departments at the outset of major projects regarding public outreach. Staff recommends adding the following action measure to the proposed language: xiii.Require Communication Plans in advance of major City Projects for review by the Committee for Citizen Involvement. CONCLUSION: Based on the analysis above, staff finds that the comments and subsequent edits to the proposed amendment are in the best interest of the City and recommends inclusion of the changes in the language of this proposal. SECTION VII. OUTSIDE AGENCY COMMENTS The following agencies/jurisdictions had an opportunity to review this proposal and did not respond: • Tualatin Hills Park& Rec. District Tualatin Valley Fire & Rescue Tualatin Valley Water District City of Beaverton City of Durham City of King City of Tigard City of Lake Oswego City of Tualatin Metro Land Use & Planning Beaverton School District #48 • Tigard-Tualatin School District 23J Washington County, Oregon Dept. of Land Use &Transportation ODOT- Region 1 Oregon Department of Land Conservation and Development ODOT- Region 1, District 2A STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 9 OF 12 • • Clean Water Services (see Exhibit B) had an opportunity to review this proposal and offered the following comments: We recommend following the relevant provisions of the current Intergovernmental Agreement (IGA) between the City of Tigard and Clean Water Services and the relevant provisions of the current Design and Construction Standards (currently R&O 07-20) for all issues relating to development, vegetated corridors, erosion control, and preservation of wetlands, natural drainage ways, and enhancements thereof. Findings: The proposed amendment does not reference issues relating to development, vegetated corridors, erosion control, or preservation of wetlands, natural drainage ways, or enhancements thereof. These issues, and specifically the Design and Construction Standards are discussed in the Public Facilities (Goal 11) chapter. The Oregon Department of Land Conservation and Development forwarded the comments of the Citizen Involvement Advisory Committee (CIAC) (see Exhibit C) which included the following comments: 6) The ambiguity in the draft should be removed by re-writing statements such as "when necessary", "as the need arises", and "pertinent or relevant? Findings: This language appears in the following policies: Goal 1.1, Policy 3 3. The City shall establish special citizen advisory boards and committees AS NEEDED to provide input to the City Council, Planning Commission, and City staff. Goal 1.1,Action Measure ii ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic specific issues relating to citizen involvement AS THE NEED ARISES. Goal 1.2,Policy 1 1. The City shall ensure PERTINENT information is readily accessible to the community and presented in such a manner that even technical information is easy to understand. Goal 1.2, Recommended Action Measure i i. WHEN NECESSARY, provide translations of information to non-English speaking members of the community. Staff recommends retaining the language of the Policy Interest Team in Goal 1.2, Policy 1. In • Policy 1 the CIAC recommended the word "relevant" in place of"pertinent". The Policy Interest Team and Committee for Citizen Involvement discussed that the information should be "pertinent" rather than just "relevant" to avoid information overload. Staff recommends the following changes to simplify the language: Goal 1.1,Policy 3 3. The City shall establish special citizen advisory boards and committees as needed to provide input to the City Council, Planning Commission, and City staff. STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 10 OF 12 • Goal 1.1,Action Measure ii ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic specific issues relating to citizen involvement as the need arises. Goal 1.2, Recommended Action Measure i i. When necessary, provide translations of information to non-English speaking members of the community. 7) The Comprehensive Plan should also consider Statewide Planning Goal 2 and describe how citizens have been and will be involved in the Planning Process. Findings: Council has chosen to rearrange the Plan according to the Statewide Planning Goals and Statewide Planning Goal 2 will be covered in an independent section of the Plan. 9) The document being replaced has some strengths that are lost in the proposed revision. For example, "The opportunity for citizen involvement provided by the city shall be appropriate to the scale of the planning effort and shall involve a broad cross section of the community. How will this be achieved in the revised program that leaves out the notion of recognized citizen groups? Findings: This comment is referring to current Comprehensive Plan policy 2.1.2: 2.1.2 The opportunities for citizen Involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community: a. The Citizen Involvement Teams shall be the primary means for carrying out the program; b. Where appropriate, other involvement techniques will be used; and c. The Citizen Involvement Team Facilitators shall serve as the Committee for Citizen Involvement and shall be responsible for evaluating the citizen involvement program and for working with the neighborhood planning organizations in recommending changes to the program. Staff agrees that the policy should remain in the updated Comprehensive Plan. However, Citizen Involvement Teams are no longer in existence, so staff recommends eliminating statements a, b, and c from the language. The new language would be Policy 5 under Goal 1.1 and read: 6. The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. CONCLUSION: Based on the analysis above, staff finds that the comments and subsequent edits to the proposed amendment are in the best interest of the City and recommends inclusion of the changes in the language of this proposal. SECTION VIII. CONCLUSION The proposed changes comply with the applicable Statewide Planning Goals, the Tigard STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 11 OF 12 • • Comprehensive Plan, and applicable provisions of the City's implementing ordinances. Therefore, Staff recommends that the Planning Commission recommend approval of the Comprehensive Plan Amendment to the Tigard City Council as determined through the public hearing process. ATTACHMENT: EXHIBIT A: PROPOSED AMENDMENT TO THE TIGARD COMPREHENSIVE PLAN. EXHIBIT B: CLEAN WATER SERVICES COMMENTS EXHIBIT C: CITIZEN INVOLVEMENT ADVISORY COMMITTEE (CIAC) COMMENTS EXHIBIT D: MEMO FROM STAFF REGARDING CITIZEN INVOLVEMENT ADVISORY COMMITTEE.(CIAC) COMMENTS November 26, 2007 PREPARED BY: Darren Wyss DATE Associate Planner (Y V ' November 26, 2007 APPROVED BY: Ron Bunch DATE Planning Manager STAFF REPORT TO THE PLANNING COMMISSION CPA 2007-00005 STATEWIDE PLANNING GOAL 1 PAGE 12 OF 12 • • EXHI BIT "A" Citizen Involvement Decision-makers must have an effective way to hear the voices of the community. These voices are a key component to a livable community and help elected officials in establishing the priorities for City government. This value given to citizen involvement is not a new idea, but one that professionals in the planning field have long identified as an important aspect of the planning process. This is particularly true at the local level where neighborhood residents need to be empowered to help develop ideas and plans that reflect the wishes of the community. The City's commitment to Citizen Involvement is partly based on Statewide Planning Goal 1. Goal 1: Citizen Involvement `To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Goal 1 requires the local citizen involvement program "clearly define procedures by which the general public will be involved in the ongoing land-use process." These actions include methods to involve citizens in land use issues;promoting successful two-way communication and feedback between the City and its citizens;means by which citizens may affect outcomes; clarity and availability of technical information; and financial support and other resources for citizen involvement efforts. All of these actions align with the community's vision where citizens are informed about how to access public services and understand their responsibility to participate as members of the community. Citizen Involvement Requirements and Aspirations Tigard complies with the state's citizen involvement requirements as they relate to the City's land use program activities. As part of its Community Development Code, the City has adopted application, notice, and hearing procedures that assure the procedural rights of both applicants and citizens are observed during quasi-judicial land use procedures. In addition, the Development Code contains specific notice, application, and procedural requirements to guide the review and hearing process of legislative land use matters such as the update of the Comprehensive Plan; changes to the Community Development Code;Plan and Zoning Map amendments; and development of specific area plans, etc. It is the City's intention to maintain and improve citizen involvement as part of the land use planning program. However,Tigard also values citizen involvement in all other City government venues. The City aspires to engage its citizens to address important community issues and for them to express their collective voice to decision-makers. Therefore, the Citizen Involvement chapter includes goals, policies and recommended action measures that reflect Tigard's citizen involvement values and aspirations, as well as the need to observe state requirements related to land use planning. Citizen Involvement in Tigard Tigard has a long history of citizen involvement in City affairs,including land use planning. The structure of citizen involvement has evolved over time, beginning with the creation of Citizen Involvement 1 CPA2007-00005 Planning Commission Hearing • • • • Tigard's Community Plan in 1971. Shortly thereafter, in 1973 the City began to formulate Neighborhood Planning Organizations (NPOs) and a Committee for Citizen Involvement (CCI) which were formally recognized in 1975. After the creation of Neighborhood Plans, participation in NPOs and the CCI lapsed until they were reestablished in 1982 to work on an update of the Tigard Comprehensive Plan. After the updated plan was approved by the Land Conservation and Development Commission in 1984, the function of NPOs transitioned to a community involvement body focused on land use issues. In 1992, the City Council prioritized citizen involvement and replaced the Neighborhood Planning Organizations with Citizen Involvement Teams (CITs).At this time the Comprehensive Plan was updated to shift emphasis from the NPOs to the CITs. The structure of the Committee for Citizen Involvement (CCI) was also revised to include Citizen Involvement Team Facilitators. This effort continued until 2002 when participation reached a lull. In 2004 the City again took steps to reactivate the CCI. The CCI's membership was expanded to include the remaining Citizen Involvement Team Facilitators and a representative from each of the City's active boards and commissions (Planning Commission, Library Board, Parks and Recreation Advisory Board, etc). The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation in the wide range of non land use issues and on improving the effectiveness of the City's two-way communication with citizens. In 2007 the City Council again stressed the importance of citizen involvement by adopting as one of its goals, "Improve communication with Tigard's citizens." Subsequently, the City moved to strengthen citizen involvement through establishment of the Tigard Enhanced Neighborhood Program. This was done to foster broader and more diverse citizen involvement in land use activities and other aspects of City government. CCI membership was also expanded. In addition to its current membership, the CCI includes five citizens appointed "at-large", a youth representative, and Tigard Neighborhood Program representatives. Besides the CCI and Neighborhood Program, the City involves its citizens and seeks advice on important community issues in several other ways. These include Council appointed boards and commissions such as the Planning Commission,Library Board,Tree Board, Parks and Recreation Advisory Board, Budget Committee,Youth Advisory Committee, etc. Furthermore, Council often appoints ad hoc citizen committees to provide advice on matters such as public facilities, land-use, urban design, transportation projects, etc. Honoring Past Citizen Involvement— "Tigard Beyond Tomorrow" The Tigard Comprehensive Plan also honors the past efforts by Tigard's citizens to express a shared community vision of the future. During the past decade Tigard citizens met and assembled the Tigard Vision from the results of community workshops, surveys, open houses, and ongoing dialogues with citizens and the business community. The values and aspirations expressed by "Tigard Beyond Tomorrow" visioning have been significant in the 2007 Comprehensive Plan update. Citizen Involvement 2 CPA2007-00005 Planning Commission Hearing • Key Findings • Tigard's citizen involvement efforts have changed over time and the Comprehensive Plan's current Citizen Involvement chapter is out of date. It requires significant update to reflect current conditions, circumstances, community values and aspirations. • Tigard's citizen involvement efforts are partially based on Statewide Planning Goal 1, Citizen Involvement. However, the City values citizen involvement in all aspects of city government and seeks to involve its citizens in other venues. • Implementing Statewide Planning Goal 1 and Tigard Development Code Standards will ensure citizens can participate in the City's quasi-judicial and legislative land-use processes. • Other avenues for citizen participation include Council appointed boards and commissions and ad hoc citizen advisory committees. • Tigard is committed to: successful two-way communication and feedback between the city and its citizens;providing processes by which citizens may affect outcomes; clarity and availability of technical information; and providing financial support and other resources for citizen involvement efforts. • • The charge of the Committee for Citizen Involvement is to promote citizen involvement in land use matters and in many other aspects of city government. • Update of the Comprehensive Plan has involved a structured citizen involvement effort including open houses; engagement of policy interest teams and boards and commissions; Planning Commission and City Council work sessions and public hearings. Also, the Comprehensive Plan Project has been significantly informed by the Tigard Beyond Tomorrow visioning process. • The citizens of Tigard value and understand their responsibility to participate as members of the community. Goal: 1.1 Provide citizens, affected agencies and other jurisdictions the opportunity to participate in all phases of the planning process. Policies: 1. The City shall maintain a Committee for Citizen Involvement representative of abroad cross-section of the Community to: a. Make recommendations to the City regarding ways to engage the public in City issues, projects, and the land use process. b. Help implement and develop a public information and citizen involvement program applicable to a wide range of issues, and Citizen Involvement 3 CPA2007-00005 Planning Commission Hearing • • . . c. Support the enhancement of Tigard's overall level and quality of civic engagement by promoting meaningful citizen involvement in city government. 2. The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. 3. The City shall establish special citizen advisory boards and committees, as nccdcd, to provide input to the City Council, Planning Commission, and City staff. 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appointed board and or committee. • S. The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. Recommended Action Measures: i. Report the activities of the Committee for Citizen Involvement annually to the City Council to ensure they are in accordance with the needs of the Tigard community and Statewide Planning Goal#1 requirements. ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic-specific issues relating to citizen involvement as the nccd arisc. iii. Recognize citizens, organizations, and stakeholders who put forth exceptional civic efforts. iv. Work with the Tigard-Tualatin School District and local private schools to encourage the involvement of youth in City government. v. Appoint additional citizen task forces - . . :::. . : - - -• :. - as the need arises, to advise the City with regard to Comprehensive Plan issues. vi. Develop and maintain a neighborhood planning-program that includes land use planning. vii. Review and evaluate the effectiveness of the citizen involvement program, including the effectiveness of individual boards, committees, and the enhanced neighborhood organizations program on a yearly basis. viii.Assist and support any City Council appointed citizen group by providing adequate meeting places, distribution of materials., policy direction, and staff involvement. Citizen Involvement 4 CPA2007-00005 Planning Commission Hearing • c • • Goal: 1.2 Ensure all citizens have access to: a. Information on issues in an understandable form, and b. Opportunities for two-way communication with City staff, elected and appointed officials. Policies: 1. The City shall ensure pertinent information is readily accessible to the community and presented in such a manner that even technical information is easy to understand. 2. The City shall utilize such communication methods as mailings, posters, newsletters, the internet, and any other available media to promote citizen involvement and continue to evaluate the effectiveness of methods used. 3. The City shall work to maximize citizen involvement through education and accessibility. 4. The City shall ensure citizens receive a timely response from policy-makers regarding recommendations made through the citizen involvement program. 5. The City shall seek citizen participation and input through collaboration with community organizations,interest groups, and individuals in addition to City sponsored boards and committees. Recommended Action Measures: i. , Provide translations of information to non-English speaking members of the community. ii. Update and maintain the City of Tigard Communications Plan. iii. Ensure that when citizens ask questions the response is welcoming, timely, and includes sources of additional information. iv. Review City notification requirements and methods periodically to determine if they adequately provide notice to affected citizens. Revise these requirements and methods • as necessary. v. Continue to publish information on land use planning issues in a form accessible to all citizens. vi. Utilize methods such as town halls, open houses, public displays, newsletters, mailings, and the internet to ethic-ate inform the public about important issues and events. vii. Update and maintain a running list of citizen involvement opportunities to be posted in City Hall, the Tigard Library, and online. viii.Include and publicize a final citizen involvement report at the end of any major decision or process. Citizen Involvement 5 CPA2007-00005 Planning Commission Hearing • • Q ix. Define the feedback mechanism in advance of citizen comment. x. Ensure response to citizen comment is welcoming, timely, and includes suggestions for how citizens can be further involved. xi. Update and maintain a list of community organizations to participate in discussion of City issues. xii. Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. xiii.Require Communication Plans in advance of major City Projects for review by the Committee for Citizen Involvement. • Citizen Involvement 6 CPA2007-00005 Planning Commission Hearing • • • 2, _ , •Organizatiens- • -•- - - - ---• -• - - -- - _ - •--- - - - - -- -- :e Findings Throughout the development of the Tigard Comprehensive Plan, the Goy has actively sough the • • • . . -. •-.• - - - - - - - - - - ' -- ---- - • . - -. - . It is essential ROWDY 2.1.1 - _ • , ., _. _ _ . 11 . . . ,, . , . _ • ASSURE THAT CITIZENS WILL BE PROVIDED AN OPPORTUNITY TO BE INVOLVED IN ALL PHASES OF THE PLANNING PROCESS. 1 , A O. P . POLICY 2.1.2 THE OPPORTUNITIES FOR CITIZEN INVOLVEMENT PROVIDED BY THE CITY SHALL BE APPROPRIATE TO THE SCALE OF THE PLANNING EFFORT AND SHALL INVOLVE A BROAD CROSS SECTION OF THE COMMUNITY: a THE CITIZEN INVOLVEMENT TEAMS SHALL BE THE PRIMARY MEANS FOR Vol. II, Policy 2 1 • • - ` - -e- . e _ _ . „ . .- - ' _ - - .; . . . e THE CITIZEN INVOLVEMENT TEAM FACILITATORS SHALL SERVE AS THE COMMITTEE F-Q.R CITIZEN INVOLVEMENT AND SHALL BE RESPONSIBLE PGA • Mk, _ . ea-a--yearly-basic. 2 The City Ceunsil, the Planning Semmieeier, and the GewnIttee ter Citizen Involvement shall POLICY 2.1.3 THE G P( SHALL ENSURE THAT INFORMATION ON LAND USE PLANNING ISSUES IS AVAILABLE IN AN UNDERSTANDABLE FORM FOR ALL INTERESTED CITIZENS. IMPLEMENTATION STRATEGIES citizens- (Ord. 93 19) • • 4917447424946y-44 • • EXHIBIT "B" CleanWater `'' Services Our commitment is clear. • MEMORANDUM DATE: November 09, 2007 • FROM: David Schweitzer, Clean Water Services TO: Marissa Daniels, Assistant Planner City of Tigard Planning Division SUBJECT: Review Comments—Planning Goal 1 Update, 2007-00005 CPA GENERAL COMMENTS • We recommend following any relevant provisions of the current Intergovernmental Agreement (IGA)between the City of Tigard and Clean Water Services and the relevant provisions of the current Design and Construction Standards (currently R&O 07-20, available on line at: http://cleanwaterservices.org/PermitCenter/DesignandConstruction/Update/default.aspx) for all issues relating to development, vegetated corridors, erosion control, and preservation of wetlands, natural drainage ways, and enhancements thereof. 2550 SW Hillsboro Highway • Hillsboro, Oregon 97123 Phone: (503)681-3600• Fax: (503)681-3603 • www.CleanWaterServices.org • • EXHIBIT "C" Marissa Daniels From: • Cliff VOLIVA [Cliff.Voliva@state.or.us] Sent: Monday, November 19, 2007 1:43 PM To: Marissa Daniels Cc: Pat Wheeler Subject: CIAC's comments on Tigard Comprehensive Plan Amendment Attachments: Tigard Comprehensive Plan Amendment, 11-19-07.pdf Marissa, Thank you for giving CIAC the opportunity to comment on the Tigard Comprehensive Plan Amendment (attached) . If you have any questions regarding the comments, please contact CIAC Chair Pat Wheeler. Her contact information is on the attached letter. Happy Holidays, Cliff Cliff Voliva Communications Officer Department of Land Conservation and Development 635 Capitol St. NE, Suite 150 Salem, OR 97301-2540 Phone: (503) 373-0050 x268 Fax: (503) 378-6033 cliff.volivagstate.or.us http://www.oregon.gov/LCD/index.shtml • • • • 1 • • • Comments on Comprehensive Plan Amendment (CPA) 2007-00005 Tigard Comprehensive Plan Amendment Update of Statewide Planning Goal 1: Citizen Involvement We thank you for the opportunity to provide comments on your proposed Comprehensive Plan Update of Statewide Planning Goal 1. We acknowledge your effort to promote and maintain citizen involvement in land use planning and other issues. However, we are concerned that the draft plan is too vague and that an effective implementation of the stated goals and policies is currently missing. Your plan would benefit from inclusion of or reference to definitions or descriptions of the different citizen groups, descriptions of how members are selected for each group and the roles and responsibilities of each group. Although not all the details need to be in the Comprehensive Plan, they need to be described in the Development Code or By-laws and they are necessary components of a citizen involvement program. Specific questions and comments that arose during our review of your draft plan include: 1)How is the CCI selected? 2) What is the Neighborhood Program? 3) What are the Neighborhood Groups?How many are there?How are members selected? What role(s) do they have besides Goal 1 (land use planning)? 4)How will Statewide Planning Goal 1 be implemented in the Tigard Development Code Standards? The Development Code specifies that City-recognized neighborhood groups will receive notice of Type II and III decisions and will have an opportunity to provide written comments prior to issuance of a decision. The recognized neighborhood groups will also have an opportunity to appeal a decision. The minutes of the September 19 CCI meeting include a statement that"The program protocol is that the neighborhood organization will not make recommendations or have approval authority."This seems to contradict the statements and process described in the Development Code. Will the neighborhood organizations play any role in the local or statewide goals for citizen involvement in land use planning? Will developers be required to meet with neighborhood groups prior to submitting plans for multifamily/commercial/industrial/subdivision proposals? 5) What are the specific details for financial support? Which groups will receive copies of applications and staff reports? Which groups will review legislative amendments? 6)The ambiguity in the draft should be removed by re-writing statements such as "when necessary", "as the need arises", and "pertinent or relevant? 7)The Comprehensive Plan should also consider Statewide Planning Goal 2 and describe how citizens have been and will be involved in the Planning Process. 8) We suggest that information about the different groups and scheduled meetings be posted on the website. • • 9) The document being replaced has some strengths that are lost in the proposed revision. For example, "The opportunity for citizen involvement provided by the city shall be appropriate to the scale of the planning effort and shall involve a broad cross section of the community. How will this be achieved in the revised program that leaves out the notion of recognized citizen groups? Thanks again for your efforts in providing a citizen participation process for the citizens of Tigard. We believe that clarifying the roles, responsibilities, and relationships now, as suggested above, will prove beneficial to you in the future. If you have any questions or would like more clarification, please feel free to contact us. Sincerely yours, Pat Wheeler (Chair) 541737-0558 pwheeler @coas.oregonstate.edu • • EXHIBIT "D" rt � t MEMORANDUM TIGARD 2027 TO: Planning Commission FROM: Marissa Daniels, Assistant Planner RE: Response to CIAC comments and questions • DATE: November 20, 2007 1) How is the CCI selected? Please see the attached Committee for Citizen Involvement proposed bylaws. Currently, the Mayor and a member of City Council interview all applicants, and make a recommendation to City Council regarding appointment. On December 11 the City Council will discuss the proposed CCI bylaws. 2) What is the Neighborhood Program? 3) What are the Neighborhood Groups? How many are there? How are members selected what role(s) do they have besides Goal 1 (land use planning)? • The purpose of the Enhanced Neighborhood Program is to involve citizens as partners in addressing their neighborhood issues and the broadest range of issues as early as possible. Neighborhoods (a total of 13) are divided geographically into areas based on major streets and school boundaries. Each area may have a citizen representative on the Committee For Citizen Involvement. Citizens from each area could also serve as land use contacts, Neighborhood Watch captains, Community Connectors and be CERT trained. Connections could also be made with the School District and on community projects. The Community Investment Program process could incorporate recommendations from each neighborhood and neighborhoods could organize community clean-ups and beautification projects. 4) How will Statewide Planning Goal 1 be implemented in the Tigard Development Code Standards? The Development Code specifies that City-recognized neighborhood groups will receive notice of Type II and III decisions and will have an opportunity to provide written comments prior to issuance of a decision. The recognized neighborhood groups will also have an opportunity to appeal a decision. The minutes of the September 19 CCI meeting include a statement that "The program protocol is that the neighborhood organization will not make 1 . recommendations or have approval authority." This seems to contradict the statements and process described in the Development Code. Will the neighborhood organizations play any role in the local or statewide goals for citizen involvement in land use planning? Will developers be required to meet with neighborhood groups prior to submitting plans for multifamily/commercial/industrial/subdivision proposals? Yes, developers will be required to meet with neighborhood groups. The Committee for Citizen Involvement is currently working with City Administration to put together the format of the neighborhood groups. Currently, the CCI has recommended each neighborhood group contain a land use liaison to "host" neighborhood development meetings and be a point of contact for the neighborhood regarding land use issues. 5) What are the specific details for financial support? Which groups will receive copies of applications and staff reports? Which groups will review legislative amendments? Here, financial support is referring to staff and administrative support to the individual boards and committees. 6) The ambiguity in the draft should be removed by re-writing statements such as "when necessary", "as the need arises", and "pertinent or relevant? This issue is addressed in the staff report. 7) The Comprehensive Plan should also consider Statewide Planning Goal 2 and describe how citizens have been and will be involved in the Planning Process. This issue is addressed in the staff report. 8) We suggest that information about the different groups and scheduled meetings be posted on the website. The City currently has detailed information about each board or committee, agendas and meeting minutes posted at: http://www.tigard-or.gov/city hall/boards committees/default.asp. 9) The document being replaced has some strengths that are lost in the proposed revision. For example, "The opportunity for citizen involvement provided by the city shall be appropriate to the scale of the planning effort and shall involve a broad cross section of the community. How will this be achieved in the revised program that leaves out the notion of recognized citizen groups? This issue is addressed in the staff report. 2 • Attachment 1 BYLAWS OF THE COMMITTEE FOR CITIZEN INVOLVEMENT SECTION 1. CHARGE AND DUTIES (a) The Committee for Citizen Involvement has the powers conferred by the City Community Development Code, Resolutions 05-04 and 07-61, and the resolution approving these bylaws, and such other powers as granted by the Tigard City Council, but shall have no other powers. These bylaws are adopted by resolution of the Tigard City Council, are binding on the Committee, and may be amended only by the City Council. (b) It shall be the function of the Committee to act as an advisory body to the City Council as appropriate. (c) The Committee is charged with advising Council on matters pertaining to citizen involvement and communications. Recommendations pertaining to citizen involvement and communications will be made to Council as appropriate for consideration, deliberation, and action. (d) The Committee shall perform other duties as assigned by the City Council. (e) The Committee may form subcommittees to investigate areas relevant to its charge or duties pursuant to this section. SECTION 2. COMPOSITION (a) The Committee shall consist of • • Former Citizen Involvement Team Facilitators; • At-large members, four (4) members appointed by the City Council who represent a cross section of interests in and reflect the diversity of the community at-large; • One (1) youth (high school-age) representative appointed by the City Council who is a resident of Tigard; • Representatives of official Neighborhood Organizations; and • Representatives of official standing boards and committees who serve in a voluntary, as opposed to a mandatory, liaison capacity. CCI Bylaws Page 1 • • • Attachment 1 SECTION 3. APPOINTMENTS (a) Council shall fill at-large vacancies with individuals necessary to meet the compositional requirements of the above. (b) Appointments of at-large and youth members shall be made by the City • Council, with recommendations from the Mayor. SECTION 4. TERM OF OFFICE (a) The term of office of all future, appointed members shall be one (1) year, or until their successors are qualified and appointed. (b) All terms shall begin January 1st and end December 31st. (c) Any at-large vacancy in the Committee shall be filled by appointment by the Council upon recommendation by the Mayor for the unexpired portion of the term. The unexpired portion of a term does not count towards the six (6) year limit in Section 4(d). (d) Members may be reappointed for up to six (6) consecutive one (1) year terms. An initial one (1) year term under Section 3(a) does not count towards the six (6) year limit. (e) Members of the Committee shall receive no compensation for their services. SECTION 5. ORGANIZATION OF THE COMMITTEE (a) At its first meeting of the year, and thereafter annually, the Committee shall elect a Chair and Vice Chair from its members who shall hold office at the pleasure of the Committee. (b) If the Chair or Vice Chair should resign, the Committee shall, at it next meeting, conduct an election and provide a replacement. (c) The Committee shall meet at least quarterly during a calendar year at a time and place that is specified at least 5 days in advance. (d) All meetings shall be conducted in conformance with Public Meeting Law. (e) A record of the Committee's proceedings shall be filed with the city recorder. CCI Bylaws Page 2 mot,. • Attachment 1 SECTION 6. VOTING (a) General procedures of the Committee, including voting, shall follow Robert's Rules of Order. (b) A majority of votes shall determine the official position of the Committee on a given issue. (c) Chair and Vice Chair shall vote on all matters before the Committee. SECTION 7. COMMITTEE MEMBER RESPONSIBILITIES (a) Members of the Committee shall: (1) Regularly attend Committee meetings and contribute constructively to discussions; (2) Consider and discuss issues from a citywide perspective, as well as that of particular stakeholders or interests; (3) Understand and be able to articulate the Committee's charge, responsibilities, and adopted, annual work program; (4) Strive to reach consensus on matters under consideration; (5) Act with respect and consideration for the viewpoint of others; (6) Review and provide comment on reports, presentations, and recommended policies or strategies related to matters before the Committee; and (7) Vote on motions in front of the Committee, except where reasonable abstention is necessary. (b) In addition, members shall not make representations on behalf of the City of Tigard without authorization. (c) Members shall not make representations on behalf of the Committee for Citizen Involvement whether intentional or not, without the authorization of the Committee. CCI Bylaws Page 3 • • • Attachment 1 SECTION 8. ATTENDANCE If any regular member of the Committee is unable to attend a meeting, he or she is expected to notify the Chair or Vice Chair. If any member is absent from any six (6), regularly scheduled meetings within one year or three (3) consecutive meetings without reasonable cause, the issue shall be placed on the upcoming agenda, and upon majority vote of the Committee, that position shall be declared vacant. The Committee shall forward its action to the Mayor and Council, who shall fill the vacant position. SECTION 9. QUORUM At any meeting of the Committee, a quorum shall be a majority of the current members of the Committee. No action shall be taken in the absence of a quorum except that the meeting may continue with discussion on agenda items. For the purposes of forming a quorum, members who have disqualified or excused themselves from participation in any matter shall be counted as present. In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the Committee members in advance so that a decision may be made whether to meet and take no action on agenda items, or reschedule to a different time. SECTION 10. REMOVAL OF MEMBERS (a) The City Council may remove members of the Committee in accordance with Section 8 Attendance. (b) The Council may also remove members at its sole discretion. (c) The Committee may make a recommendation to Council for the removal of a member for failure to comply with Section 7 Committee Member Responsibilities. The Committee shall forward a recommendation for replacement to the Mayor and Council in a timely manner. SECTION 11. ANNUAL REPORT OF THE COMMITTEE (a) Not later than December 1 of each year, the Committee shall prepare and file an Annual Report to the City Council. (b) The Annual Report shall include a summary of key activities and proceedings and any specific suggestions or recommendations which the Committee believes would assist its mission or the City's overall communications and public involvement goals as delineated in the Tigard Comprehensive Plan, Resolutions 05-04 and 07-61, and the resolution approving these by laws. (c) The Annual Report shall not be submitted unless approved by the Committee. CCI Bylaws Page 4 • • CleanWater� Services Our commitment is clear. MEMORANDUM DATE: November 09, 2007 FROM: David Schweitzer, Clean Water Services TO: Marissa Daniels, Assistant Planner • City of Tigard Planning Division SUBJECT: Review Comments—Planning Goal 1 Update, 2007-00005 CPA GENERAL COMMENTS • We recommend following any relevant provisions of the current Intergovernmental Agreement(IGA)between the City of Tigard and Clean Water Services and the relevant provisions of the current Design and Construction Standards (currently R&O 07-20, available on line at: http://cleanwaterservices.org/PermitCenter/DesignandConstruction/Update/default.aspx) for all issues relating to development,vegetated corridors, erosion control, and preservation of wetlands, natural drainage ways, and enhancements thereof. 2550 SW Hillsboro Highway• Hillsboro, Oregon 97123 Phone: (503)681-3600• Fax:(503)681-3603 •www.CleanWaterServices.org ?NOUET Fo•K Co,vlME "#5 • ig RI • . t l 7, n fTIGfARD REQUEST FOR COMMENTS DATE: November 2,2007 TO: Beaverton School Dist. #48,Jennifer Garland,Demographics FROM: City of Tigard Planning Division STAFF CONTACT: Marissa Daniels,Assistant Planner (x2428) Phone: (503) 639-4171 Fax: (503) 684-7297 Email: marissa(&,tigard-or.gov COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00005 - TIGARD COMPREHENSIVE PLAN UPDATE OF STATEWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT- _ REQUEST: To amend the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals, policies and recommended action measures to reflect current community conditions and values. LOCATION: Citywide. ZONE: All City zoning districts. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390;Comprehensive Plan Topics 1 and 2; and Statewide Planning Goal 1. Attached are the Applicant's Materials for your review. From information supplied by various departments and agencies and from other information available to our staff, a report and recommendation will be prepared and a decision will be rendered on the proposal in the near future. If you wish to comment on this application, WE NEED YOUR COMMENTS BACK BY: November 19. 2007. You may use the space provided below or attach a separate letter to return your comments. If you are unable to respond by the above date, please phone the staff contact noted above with your comments and confirm your comments in writing as soon as possible. If you have any questions, contact the Tigard Planning Division, 13125 SW Hall Boulevard,Tigard,OR 97223. PLEASE CHECK THE FOLLOWING ITEMS THAT APPLY:. We have reviewed the proposal and have no objections to it. _ Please contact of our office. _ Please refer to the enclosed letter or email. Written comments provided below: Name&Number of Person Commenting. .• • -DRAFT- GOAL 1: CITIZEN INVOLVEMENT Statewide Planning Goal 1 The City's commitment to Citizen Involvement is partly based on Statewide Planning Goal 1. The Goal states, "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Goal 1 requires the local citizen involvement program "clearly define procedures by which the general public will be involved in the ongoing land-use process." These actions include methods to involve citizens in land use issues;promoting successful two-way communication and feedback between the City and its citizens; means by which citizens may affect outcomes; clarity and availability of technical information;,financial support and other resources for citizen involvement efforts. Citizen Involvement Requirements and Aspirations Tigard complies with the state's citizen involvement requirements as they relate to the City's land use program activities. The City has adopted as part of its Community Development Code application, notice, and hearing procedures that assure the procedural rights of both applicants and citizens are observed during quasi-judicial land use procedures. In addition, the Development Code contains specific notice application and procedural requirements to guide the review and hearing process of legislative land use matters such as the update of the Comprehensive Plan Use Plan; changes to the Community Development Code; Plan and Zoning Map amendments; development of specific area plans, etc. It is the City's intention to maintain and improve citizen involvement as part of the land use planning program. However,Tigard also values citizen involvement in all other City Government venues. The City aspires to engage its citizens to address important community issues and for them to express their collective voice to decision-makers. Therefore, the Citizen Involvement Chapter includes goals, policies and recommended action measures that reflect Tigard's citizen involvement values and aspirations as well as the need to observe state requirements related to land use planning. Citizen Involvement in Tigard Tigard has a long history of citizen involvement in City affairs,including land use planning. The structure of citizen involvement has evolved over time, beginning with the creation of Tigard's Community Plan in 1971. Shortly thereafter,in 1973 the City began to formulate Neighborhood Planning Organizations (NPOs) and a Committee for Citizen Involvement (CCI) which were formally recognized in 1975. After the creation of Neighborhood Plans, participation in NPOs and the CCI lapsed until they were reestablished in 1982 to work on an update of the Tigard Comprehensive Plan. After the updated plan was approved by the Land Conservation and Development Commission in 1984, the function of NPOs transitioned to a community involvement body focused on land use issues. City of Tigard CPA 2007-00005 (Citizen Involvement) 1 • -DRAFT- • . In 1992, the City Council prioritized citizen involvement and replaced the Neighborhood Planning Organizations with Citizen Involvement Teams (CITs). At this time the Comprehensive Plan was updated to shift emphasis from the NPOs to the CITs. The Committee for Citizen Involvement's structure was also revised to include Citizen Involvement Team Facilitators. This effort continued until 2002 when participation reached a lull. In 2004 the City again took steps to reactivate the Committee for Citizen Involvement (CCI). The CCI's membership was expanded to include the remaining Citizen Involvement Team Facilitators and a representative from each of the City's active boards and commissions (Planning Commission, Library Board Parks Recreation Advisory Board, etc). The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation in the wide range of non-land use issues and on improving the effectiveness of the City's two-way communication with citizens. In 2007 the City Council again stressed the importance of citizen involvement by adopting as one of its goals, "Improve communication with Tigard's citizens." Subsequently, the City moved to strengthen citizen involvement through establishment of Tigard Neighborhood Organizations. This was done to foster broader and more diverse citizen involvement in land use activities and other aspects of City government. CCI membership was also expanded. In addition to its current membership, the CCI includes five citizens appointed "at-large"; a youth representative, and Tigard Neighborhood Organization representatives. Besides the CCI and Neighborhood Organizations, there are several other ways, including Council appointed boards and commissions through which the City involves its citizens and seeks advice on important community issues. These include the Planning Commission, Library Board, Tree Board, Parks and Recreation Advisory Board, Budget Committee, Youth Advisory Committee, etc. Furthermore, Council often appoints ad hoc citizen committees to provide advice on matters such as public facilities, land-use, urban design, transportation projects etc. Honoring Past Citizen Involvement— "Tigard Beyond Tomorrow" The Tigard Comprehensive Plan also honors the past efforts by Tigard's citizens to express a shared community vision of the future. During the past decade Tigard citizens met and assembled the Tigard 2020 Vision from the results of community workshops, surveys, open house, and ongoing dialog with citizens and the business community. The values and aspirations expressed by "Tigard Beyond Tomorrow" visioning has been significant in the 2007 Comprehensive Plan update. Key Findings • Tigard's citizen involvement efforts have changed over time and the Comprehensive Plan's Current Citizen Involvement Chapter is out of date and requires significant update to reflect current conditions, circumstances,community values and aspirations. City of Tigard CPA 2007-00005 (Citizen Involvement) 2 • -DRAFT- • Tigard's citizen involvement efforts are partially based on Statewide Planning Goal 1, Citizen Involvement. However the City values citizen involvement in all aspects of city government and seeks to involve its citizens in other venues. • Statewide Planning Goal 1 and implementing Tigard Development Code Standards ensure citizens can meaningfully participate in the City's quasi-judicial and legislative land-use processes. • Other avenues for citizen participation input include Council appointed boards and commissions and ad hoc advisory citizen committees. • Tigard is committed to: successful two-way communication and feedback between the city and its citizens; providing processes by which citizens may affect outcomes; clarity and availability of technical information; providing financial support and other resources for citizen involvement efforts. • The Charge of the Citizen Involvement Committee is to promote citizen involvement in land use matters and in many other aspects of city government. • Update of the Comprehensive Plan has involved a structured citizen involvement effort including open houses; engagement of policy interest teams and boards and commissions; Planning Commission and city Council work sessions, and public hearings. Also the Comprehensive Plan Project has been significantly informed by the Tigard beyond Tomorrow visioning process. Goal: 1.1 Provide citizens, affected agencies and other jurisdictions the opportunity to participate in all phases of the planning process. Policies: 1. The City shall maintain a Committee for Citizen Involvement representative of a broad cross-section of the Community to: a. Make recommendations to the City regarding ways to engage the public in City issues, projects, and the land use process. b. Help implement and develop a public information and citizen involvement program applicable to a wide range of issues, and c. Support the Enhancement of Tigard's overall level and quality of civic engagement by promoting meaningful citizen involvement in city government 2. The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. 3. The City shall establish special citizen advisory boards and committees as needed to provide input to the City Council, Planning Commission, and City staff. City of Tigard CPA 2007-00005 (Citizen Involvement) 3 • • • -DRAFT- • 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appropriate board and committee. Recommended Action Measures: i. Report the Committee for Citizen Involvement's activities annually to the and City Council to ensure they are in accordance with the needs of the Tigard community and Statewide Planning Goal#1 requirements. ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic specific issues relating to citizen involvement as the need arises. iii. Recognize citizens, organizations, and stakeholders who put forth exceptional civic efforts. iv. Work with the Tigard-Tualatin School District and local private schools to encourage the involvement of youth in City government. v. Additional citizen task forces shall be appointed by the City Council, as the need arises, to advise the City with regard to Comprehensive Plan issues. vi. Develop and maintain a neighborhood planning program. - vii. Review and evaluate the effectiveness of the citizen involvement program, including the effectiveness of individual boards, committees, and neighborhood organizations on a yearly basis. viii.Assist and support any City Council appointed citizen group by providing adequate meeting places, distribution of materials, policy direction, and staff involvement. Goal: 1.2 Ensure all citizens have access to: a. Information on issues in an understandable form, and b. Opportunities for two-way communication with city staff, elected and appointed officials. Policies: 1. The City shall ensure pertinent information is readily accessible to the community and presented in such a manner that even technical information is easy to understand. 2. The City shall utilize such communication methods as mailings, posters, newsletters, the internet, and any other available media to promote citizen involvement and continue to evaluate the effectiveness of methods used. 3. The City shall work to maximize citizen involvement through education and accessibility. 4. The City shall ensure citizens receive a timely response from policy-makers regarding recommendations made through the citizen involvement program. City of Tigard CPA 2007-00005 (Citizen Involvement) 4 • -DRAFT- • 5. The City shall seek citizen participation and input through collaboration with community organizations, interest groups, and individuals in addition to City sponsored boards and committees. Recommended Action Measures: i. When necessary, provide translations of information to non-English speaking members of the community. ii. Update and maintain the City of Tigard Communications Plan. iii. Ensure that when citizens ask questions the response is welcoming, timely, and includes sources of additional information. iv. Periodically review City notification requirements and methods to determine if they adequately provide notice to affected citizens and revise these requirements and methods as necessary. v. Continue to publish information on land use planning issues in a form accessible to all citizens. vi. Utilize methods such as town halls, open houses, public displays, newsletters, mailings, and the internet to educate the public about important issues and events. vii. Update and maintain a running list of citizen involvement opportunities to be posted in City Hall, the Tigard Library, and online. viii.Include and publicize a final citizen involvement report at the end of any major decision or process. ix. Define the feedback mechanism in advance of citizen comment. x. Ensure response to citizen comment is welcoming, timely, and includes suggestions for how citizens can be further involved. xi. Update and maintain a list of community organizations to be contacted annually. xii. Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. City of Tigard CPA 2007-00005 (Citizen Involvement) 5 • • CITIZEN-INVOLVEMENT Organizatignc- • ___• _ _•••e _ ____ •_• _ -t••: :-:•-• • _ •___ _ __ _ _ _ __ __ Findings • Thfeoghout the development of the Tigard Comprehensive Plan, the City has actively sought the a • • •_•• _ _:__ : _ _ : _ _•_ •• _ ••__ _ .._ _ •• _ •_____ _•_ - __ _ It--16-e&Gential • POLICY 7 - - __ . . . . ., _. _ _ . „ • •._- • ,, • • . __ • ASSURE THAT CITIZENS WILL BE PROVIDED AN OPPORTUNITY TO BE INVOLVED IN ALL PHASES OF THE PLANNING PROCESS. ,, A • /II. ! • POLICY 2.1.2 - ••••. •• _ . • �� . •!e P. P. n - - __ • APPROPRIATE TO THE SCALE OF THE PLANNING EFFORT AND SHALL INVOLVE A a THE CITIZEN INVOLVE-ME-NT TEAMS SHALL BE THE PRIMARY MEANS FOR Vol. II,•--n, P-oolicy 2°1 • • -.•_ . _ P _-. .- - _ - - . . . P. THE CITIZEN INVOLVEMENT VEMENT TEAM FACILITATORS SHALL SERVE AS THE COMMITTEE €41R CITIZEN INVOLVEMENT AND SHALL BE RESPONSIBLE 1=OR _ - - . ,, -. _ . ,, . . . .r .- . . - . __ - _... -_• • • • _ e . _• .• _ • _ _.,,,, . . - _ _ . . - - • . .. _ . 4- ' GA-G-yearty-basis, The Sity Council, the Planning Commission; and the Committee for Citizen Involvement shall POLICY 2.1.3 THE O4-T4 SHALL ENSURE THAT ON LAND USE PLANNING ISSUES IS AVAILABLE IN AN UNDERSTANDABLE FORM FOR ALL INTERESTED CITIZENS. sitizeas- (Ord. 83 18) • • • TUALATIN HILLS PARK&REC.DISTRICT ODOT—REGION 1,DIST 2A ATTN:PLANNING MANAGER SAM HUNAIDI,ASST.DISTRICT MGR. 15707 SW WALKER ROAD 6000 SW RAAB ROAD BEAVERTON OR 97006 PORTLAND OR 97221 TUALATIN VALLEY FIRE &RESCUE OREGON DEPARTMENT OF LAND CONSERVATION Attn:John K.Dalby,Deputy Fire Marshall &DEVELOPMENT North Division Attn:Mara Ulloa,Plan Amendment Specialist 14480 SW Jenkins Road 635 Capitol Street NE,Suite 150 Beaverton,OR 97005-1152 Salem,OR 97301-2540 TUALATIN VALLEY WATER DISTRICT ODOT—REGION 1 ATTN:ADMINISTRATIVE OFFICES DEVELOPMENT REVIEW COORD. PO BOX 745 123 NW FLANDERS BEAVERTON OR 97075 PORTLAND OR 97209-4037 • CLEANWATER SERVICES WASHINGTON COUNTY,OREGON MARVIN SPIERING/SWM PROGRAM DEPT. OF LAND USE&TRANSP. 155 N.FIRST AVENUE JIM NIMS HTT.T.SBORO OR 97124 155 N FIRST AVE,STE 350,MS 15 HILLSBORO OR 97124 CITY OF BEAVERTON TIGARD-TUALATIN SCHOOL DIST 23J PLANNING MANAGER ADMINISTRATIVE OFFICE PO BOX 4755 TERI BRADY BEAVERTON OR 97076 6960 SW SANDBURG STREET TIGARD OR 97223-8039 CITY OF DURHAM BEAVERTON SCHOOL DISTRICT#48 JENNIFER GARLAND CITY MANAGER DEMOGRAPHICS&PLANNING DEPT. 17160 SW UPPER BOONES FERRY RD DURHAM OR 97224 16550 SW MERLO ROAD BEAVERTON OR 97006-5152 CITY OF KING CITY CITY MANAGER 15300 SW 116TH AVENUE KING CITY OR 97224 CITY OF LAKE OSWEGO PLANNING DIRECTOR PO BOX 369 LAKE OSWEGO OR 97034 CITY OF TUALATIN PLANNING MANAGER 18880 SW MARTINAZZI AVENUE TUALATIN OR 97062 METRO LAND USE&PLANNING Growth Management Services Attn: C.D.Manager 600 NE Grand Avenue Portland,OR 97232-2736 ''ITY OF TIGARD REQUEST FC.COMMENTS . NOTIFICATION ION LIST FOR LAND USE & COMMUNITY DEVELOPMENT APPLICATIONS • FILE NOS.: CPA 2001 -Occ FILE NAME: CI i to.vl tIWQI CITY OFFICES _LONG RANGE PLANNING/Ron Bunch,Planning Mgr. _CURRENT PLANNING/Todd Prager/Arborist _POLICE DEPT./Jim Wolf,Crime Prevention Officer _BUILDING DIVISION/Mark Vandomelen,Plans Ex.Supervisor _ENGINEERING DEPT./Kim McMillan,Dvlpmnt.Review Engineer _HEARINGS OFFICER(+2 sets) _CITY ADMINISTRATION/Cathy Wheatley,City Recorder _PUBLIC WORKS/Rob Murchison,Project Engineer _PLANNING COMMISSION/GRETCHEN(+12 sets) _COMMUNITY DVLPMNT.DEPTJPIanning-Engineering Techs._PUBLIC WORKS/Steve Martin,Parks Supervisor _FILE/REFERENCE(+2 sets) _CODE ENFORCEMENT/Christine Damell,Code Compliance Specialist(DCA) SPECIAL DISTRICTS V TUAL.HILLS PARK&REC.DIST.*■XJALATIN VALLEY FIRE&RESCUE* TUALATIN VALLEY WATER DISTRICT* EAN WATER SERVICES Planning Manager North Division Administrative Office Marvin Spiering/SWM Program 15707 SW Walker Road John K.Dalby,Deputy Fire Marshall PO Box 745 155 N.First Avenue Beaverton,OR 97006 14480 SW Jenkins Road Beaverton,OR 97075 Hillsboro,OR 97124 Beaverton,OR 97005-1152 • LOCAL AND STATE JURISDICTIONS 4ITY OF BEAVERTON* /CITY OF TUALATIN* _OR.DEPT.OF FISH&WILDLIFE _OR.DIV.OF STATE LANDS _ Planning Manager Planning Manager Devin Simmons,Habitat Biologist Melinda Wood(wLUN Form Required) _ Steven Sparks,Dev.Svcs.Manager 18880 SW Martinazzi Avenue North Willamette Watershed District 775 Summer Street NE,Suite 100 PO Box 4755 Tualatin,OR 97062 18330 NW Sauvie Island Road Salem,OR 97301-1279 Beaverton,OR 97076 Portland,OR 97231 _ OR.PUB.UTILITIES COMM. METRO-LAND USE&PLANNING* _OR.DEPT.OF GEO.&MINERAL IND. 550 Capitol Street NE 1/CITY OF DURHAM * 600 NE Grand Avenue 800 NE Oregon Street,Suite 5 Salem,OR 97310-1380 City Manager Portland,OR 97232-2736 Portland,OR 97232 17160 SW Upper Boones Fry.Rd. _ Joanna Mensher,Data Resource Center(ZCA) Y!/ _US ARMY CORPS.OF ENG. Durham,OR 97224 _ Paulette Allen,Growth Management Coordinator OR.DEPT.OF LAND CONSERV.&DVLP. Kathryn Harris(Maps 8 CWS Letter Only) Mel Huie,Greenspaces Coordinator(CPA/ZOA) Mara Ulloa(Comp.Plan Amendments A Measure 37) Routing CENWP-OP-G /CITY OF KING CITY* _ Jennifer Budhabhatti,Regional Planner(Wetlands) 635 Capitol Street NE,Suite 150 PO Box 2946 City Manager _ C.D.Manager,Growth Management Services Salem,OR 97301-2540 Portland,OR 97208-2946 15300 SW 116th Avenue King City,OR 97224 • WASHINGTON COUNTY _ OR.DEPT.OF ENERGY(Powerlines in Area) _OR.DEPT OF AVIATION(Monopole Towers) Dept.of Land Use&Transp. Bonneville Power Administration Tom Highland,Planning 155 N.First Avenue CITY OF LAKE OSWEGO* Routing TTRC–Attn: Renae Ferrera 3040 25th Street,SE Suite 350,MS 13 Planning Director PO Box 3621 Salem,OR 97310 Hillsboro,OR 97124 PO Box 369 Portland,OR 97208-3621 _Steve Conway(General Apps.) Lake Oswego,OR 97034 Planning Division(ZCA)MS 14 • OR.DEPT.OF ENVIRON.QUALITY(DEQ) /ODOT,REGION 1 41 .—Brent Curtis(CPA) —CITY OF PORTLAND (Notify for Wetlands and Potential Environmental Impacts) _d Development Review Coordinator _Doria Mateja(ZCA)Ms 14 Planning Bureau Director Regional Administrator _Carl Torland, Right-of-Way Section(Vacations) _Sr.Cartographer(cPArzcn)MS 14 1900 SW 4th Avenue,Suite 4100 2020 SW.Fourth Avenue,Suite 400 123 NW Flanders _Jim Nims,Surveyor RCA)Ms 1s Portland,OR 97201 Portland,OR 97201-4987 Portland,OR 97209-4037 _OR.PARKS&REC.DEPT. —WA.CO.CONSOL.COMM.AGNCY ../00T,REGION 1 -DISTRICT 2A* _ODOT,RAIL DIVISION STATE HISTORIC Dave Austin(WCCCA)"911"(Monopole Towers) Sam Hunaidi,Assistant District Manager (Notify if ODOT R/R-Hwy.Crossing is Only Access to Land) PRESERVATION OFFICE PO Box 6375 6000 SW Raab Road Dave Lanning,Sr.Crossing Safely Specialist (Notify if Property Has HD Overlay) Beaverton,OR 97007-0375 Portland,OR 97221 555-13"'Street,NE,Suite 3 725 Sumner Street NE,Suite C Salem,OR 97301-4179 Salem,OR 97301 UTILITY PROVIDERS AND SPECIAL AGENCIES —PORTLAND WESTERN R/R,BURLINGTON NORTHERN/SANTA FE R/R,OREGON ELECTRIC R/R(Burlington Northern/Santa Fe R/R Predecessor) Bruce Carswell,President&General Manager 1200 Howard Drive SE Albany,OR 97322-3336 _SOUTHERN PACIFIC TRANS.CO.R/R _METRO AREA COMMUNICATIONS _COMCAST CABLE CORP. _TRI-MET TRANSIT DVLPMT. Clifford C.Cabe,Construction Engineer Debra Palmer(Annexations Only) Gerald Backhaus(See Mao bar Area contact) (If Project is Within'%Mile of a Transit Route) 5424 SE McLoughlin Boulevard Twin Oaks Technology Center 14200 SW Brigadoon Court Ben Baldwin,Project Planner Portland,OR 97232 1815 NW 169th Place,S-6020 Beaverton,OR 97005 710 NE Holladay Street Beaverton,OR 97006-4886 Portland,OR 97232 _PORTLAND GENERAL ELECTRIC _NW NATURAL GAS COMPANY _VERIZON (MCO3os33) _QWEST COMMUNICATIONS Ken Gutierrez,Svc.Design Consultant Scott Palmer,Engineering Coord. Brandon Kahler,Engineering Lynn Smith,Eng.ROW Mgr. 80 SW Boeckman Road 220 NW Second Avenue 20575 Vonnewmann Dr.,Suite 150 8021 SW Capitol Hill Rd,Rm 110 ilsonville,OR 97070 P and,OR 97209-3991 Beaverton,OR 97075-1100 Portland,OR 97219 _TIGARD/TUALATIN SCHOOL DIST.#23J EAVERTON SCHOOL DIST.#48 _COMCAST CABLE CORP. _COMCAST CABLE COMMUNIC. Teri Brady,Administrative Offices Jennifer Garland,Demographics Alex Silantiev (S.e Maphr A.,Centaa) Brian Every(Apps Eel HasN.ut 99W) 6960 SW Sandburg Street 16550 SW Merlo Road 9605 SW Nimbus Avenue,Bldg.12 10831 SW Cascade Avenue Tigard,OR 97223-8039 Beaverton,OR 97006-5152 Beaverton,OR 97008 Tigard,OR 97223-4203 11t INDICATES AUTOMATIC NOTIFICATION IN COMPLIANCE WITH INTERGOVERNMENTAL AGREEMENT IF WITHIN 500'OF THE SUBJECT PROPERTY FOR ANY/ALL CITY PROJECTS (Project Planner Is Responsible For Indicating Parties To Notify). h:\patty masters\Request For Comments Notification List.doc (UPDATED: 24-Aug-07) (Also update:is\curpin\setupvabels\annexations\annexation_utilities and franchises.doc,mailing labels 8 auto text when updating this documer PLAAJAJ1I\I&- I'VlATEIS ( ALS -� COMMUNITY CITY OF TIGARD 10. ' NEWSPAPER_ I OREGON 6605 SE Lake Road, Portland, OR 97222•PO TIGARD Box 22109•Portland, OR 97269 + PUBLIC HEARING ITEM: Phone:503-684-0360 Fax: 503-620-3433 The following will be considered by the Tigard City Council on 1 Email: legals @commnewspapers.com , .Tuesday February 5,2008 at 6:30 PM at the Tigard Civic Center -Town Hall, 13125 SW Hall Blvd.,Tigard,Oregon. ' Public oral or written testimony is invited. The public hearing on f AFFIDAVIT OF PUBLICATION this matter will be held under Title 18 and rules of procedure ad- State of Oregon, County of Washington, SS a tedeset the forth Council it and available vail 0l Oat City Hall or the rules of pro- : f I, Charlotte Allsop, being the first duly sworn, Further information may be obtained from the City of Tigard Plan- q depose and say that I am the Accounting ning Division(Staff contact: Marissa Daniels)at 13125 SW Hall 1 Manager of The Times(serving Tigard, Blvd.,Tigard,Oregon 97223 or by calling 503-639-4171. Tualatin & Sherwood), a newspaper of general circulation, published at Beaverton, in COMPREHENSIVE PLAN AMENDMENT(CPA)2007-00005 ' the aforesaid county and state, as defined by I - Tigard Comprehensive Plan Update of Goals, Policies, and + ORS 193.010 and 193.020, that Recommended Action Measures Pertaining to Statewide Plan- • + ning Goal 1: Citizen Involvement- 1 REQUEST: Amendments to the current Comprehensive Plan Top- 1 City of Tigard t is 2: Citizen Involvement to update the goals, i CPA 2007-00005 mended action measures to reflect current community acondit conditions ' , TT11077 and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code_ i • a copy of which is hereto attached, was amendments. LOCATION: Citywide. ZONE: Citywide. AP- published in the entire issue of said ' PLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Topics 1 newspaper for and 2;and Statewide Planning Goals 1 and 2. 1 Publish 1/17/2008 TT11077 • weeks in the following issues January 17, 2008 �- Cyka.40-11-c Ou Ilso (Accounting Charlotte A p ( 9 January 17, 2008 50 JL ._--1&, i ).3J■i■Q3,-A/N. • NOTAR UBLIC FOR OREGON My commission expires'--Mf, a$ 1 g--01 4 • 6 0.�• OFFICIAL SEAL J Acct#10093001 � R 1 Doreen Laughlin ) z R BU -OE O ) ( `01 COMMISSION NO. }City of Tigard 13125 SW Hall Blvd. MY COMMISSION EXPIRES NOVEMBER 28,2011 () Beaverton, OR 97223 Size:2 x 4.75 Amount Due $79.32 'Remit to address above • • • I1 AFFIDAVIT OF MAILING TIGARD I, Doreen R. Laughlin, being first duly sworn/affirm, on oath depose and say that I am an Administrative Specialist II for the City of Tigard,Washington County, Oregon and that I served the following: (Check Appmp iare Box(s)Blow} © NOTICE OF FINAL ORDER FOR: CPA2007-00005—TIGARD COMPREHENSIVE PLAN AMENDMENT—GOAL 1 (File No./Name Reference) ❑ AMENDED NOTICE HEARING BODY: HEARING DATE: ❑ City of Tigard Planning Director ❑ Tigard Hearings Officer ® Tigard Planning Commission (12/03/07) ® Tigard City Council (02/05/08) A copy of the said notice being hereto attached, marked Exhibit "A", and by reference made a part hereof, was mailed to each named person(s) at the address(s) shown on the attached list(s), marked Exhibit "B", and by reference made a part hereof,on February 12,2008,and deposited in the United States Mail on February 12,2008,postage prepaid.(Person that Prepared No c ) STATE OF OREGON County of Washington ss. City of Tigard Subscribed and sworn/affirmed before me on the /a' day of ra312-1114k- ( , 2008. ?. OFFICIAL SEAL SHIRLEY I.TREAT NOTARY PUBLIC-OREGON ( �� r COMMISSION NO.418777 MY COMMISSION EXPIRES APRIL 25,2011 t NOTARY PUBLIC OF OREGON My Commission Expires: qb-Sir'( 120 DAYS = N/A DATE MAILED: February.008 ,1 • CITY OF TIGARD ' TIGARD Washington County, Oregon NOTICE OF FINAL ORDER BY THE CITY COUNCIL Case Number: COMPREHENSIVE PLAN AMENDMENT (CPA)2007-00005 Case Name: TIGARD COMPREHENSIVE PLAN AMENDMENT TO UPDATE GOALS, POLICIES, AND RECOMMENDED ACTION MEASURES PERTAINING TO STATEWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT Applicant's Name/Address: City of Tigard 13125 SW Hall Boulevard Tigard,OR 97223 Owner's Names/Addresses: N/A Address of Property: Citywide Tax Map/Lot Nos.: N/A A FINAL ORDER INCORPORATING THE FACTS, FINDINGS AND CONCLUSIONS APPROVING A REQUEST FOR A COMPREHENSIVE PLAN AMENDMENT (ORDINANCE NO. 08-01). THE CITY OF TIGARD PLANNING COMMISSION AND CITY COUNCIL HAVE REVIEWED THE APPLICANT'S PLANS, NARRATIVE, MATERIALS, COMMENTS OF REVIEWING AGENCIES, THE PLANNING DIVISION'S STAFF REPORT AND RECOMMENDATIONS FOR THE APPLICATION DESCRIBED IN FURTHER DETAIL IN THE STAFF REPORT. THE PLANNING COMMISSION HELD A PUBLIC HEARING TO RECEIVE TESTIMONY ON December 3, 2007 FOR THE PURPOSE OF MAKING A RECOMMENDATION TO THE CITY COUNCIL ON THE REQUEST. THE CITY COUNCIL ALSO HELD A PUBLIC HEARING TO RECEIVE 'TESTIMONY ON February 5, 2008 PRIOR TO MAKING A DECISION ON THE REQUEST. THIS DECISION HAS BEEN BASED ON THE FACTS, FINDINGS AND CONCLUSIONS CONTAINED WITHIN THIS FINAL ORDER. Subject: ➢ Amend Current Comprehensive Plan Topic 2: Citizen Involvement by updating the Goals, Policies, and Recommended Action Measures pertaining to Statewide Pla Goal 1 to reflect current community conditions and values. AT THE 2/05/08 CITY COUNCIL PUBLIC HEARING,THE COUNCIL UNANIMOUSLY APPROVED THIS REQUEST (Ordinance No. 08-01). ZONES: All Zones APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380, 18.390;Comprehensive Plan Topics 1 and 2;and Statewide Planning Goal 1. Action: ➢ ® Approval as Requested ❑ Approval with Conditions ❑ Denial Notice: Notice was published in the newspaper, posted at City Hall and mailed to: ® Affected Government Agencies ® Interested Parties Final Decision: THIS IS THE FINAL DECISION BY THE CITY AND IS EFFECTIVE ON MARCH 6,2008. The adopted findings of fact, decision and statement of conditions can be obtained from the City of Tigard Planning Division,Tigard City Hall, 13125 SW Hall Boulevard,Tigard, Oregon. Appeal: A review of this decision may be obtained by filing a notice of intent with the Oregon Land Use Board of Appeals (LUBA) within 21 days according to their procedures. Questions: Call the City of Tigard Planning Division or the City Recorder at (503) 639-4171. r • • , COMMUNITY - SPAPERS a CITY OF TIGARD 6605 SE Lake Road, Portland, OR 97222• PO OREGON Box 22109• Portland, OR 97269 TIGARD G A RD ``t Phone: 503-684-0360 Fax: 503-620-3433 Email: legals @commnewspapers.com y PUBLIC HEARING ITEM: ���L� The following will be considered by the Tigard Planning Cona;- , AFFIDAVIT OF PUBLICATION mission on Monday December 3, 2007 at 7:00 PM at the Tigard i Civic Center-Town Hall, 13125 SW Hall Blvd.,Tigard,Oregon:11 , State of Oregon, County of Washington, SS Public oral or written testimony is invited. The public hearing on this matter will be held under Title 18 and rules of procedure ad,:, I, Charlotte Allsop, being the first duly sworn, opted by the Council and available at City Hall or the rules of pro- depose and say that I am the Accounting cedure set forth in Section 18.390.060.E. The Planning Commis''-O Manager of The Times(serving Tigard, , sion's review is for the purpose of making a recommendation,to the City Council on the request. The Council will then hold a,public Tualatin & Sherwood), a newspaper of !, hearing.on the request prior to making a decision. • general circulation, published at Beaverton, in .. ;;•.v the aforesaid county and state, as defined by , Further information may be obtained from the City of Tigard Plan--+ ORS 193.010 and 193.020, that ping Division (Staff contact: Marissa Daniels) at 13125 SW Ha11,t _ Blvd.,Tigard,Oregon 97223 or by calling 503-639-4171. , City of Tigard COMPREHENSIVE PLAN AMENDMENT(CPA)2007-00005'12 CPA2007-00005PC -Tigard Comprehensive Plan Update of Statewide PlanningDdi; TT11051 Goal 1: Citizen Involvement- •fJoT REQUEST: Amendments to the current Comprehensive Plar}.11, a copy of which is hereto attached, was Topic 2: Citizen Involvement by updating the goals, policies andli, i ublished in the entire issue of said recommended action measures to reflect current community condi! pnewspaper for tions and values. The complete text of the proposed Amendment 1 can be viewed on the City's website at http://www.tigard-or.gov! ' code amendments. LOCATION: Citywide. ZONE: CBIJ;e weeks in the following issues C-G, C-P, I-H, I-L, I-P, MUC, MUE, MUE-1, MUE-2, MUR,1. November 15, 2007 MUR-2,R-1,R-2,R-3.5,R-4.5,R-7,R-12,R-25. APPLICABt> REVIEW CRITERIA: Community Development Code Chapters' 18.380 and 18.390;Comprehensive Plan Topics 1 and 2;and State-1 wide Planning Goal 1.Publish 11/15/2007 TT11051 -t i . .I • C)(t-GC( I/04k . Charlotte Allsop (Accounting Mana er) November 15, 2007 . NOTAR PUBLIC FOR OREGON My commission expires --,11\CAf, 02r I goo 7 Acct#10093001 9 �"''• OFFICIAL SEAL ) 1) c (� SUZETTE I CURRAN Doreen Laughlin ( / COMMISSION NO 373063 City of Tigard. 1 MY COMMISSION EXPIRES NOV.28,20071 13125 SW Hall Blvd. c�titi-�. �tititi.�..-�1.�ti.1.�•`.�ti a Tigard, OR 97223 Size:2 x 5.5 Amount Due$91.85 'Remit to address above • • • • PLEASE PLACE UNDER CITY OF TIGARD LOGO IN THE LEGAL NOTICE SECTION OF TIGARD TIMES, THE FOLLOWING: PUBLIC HEARING ITEM: The following will be considered by the Tigard Planning Commission on Monday December 3, 2007 at 7:00 PM at the Tigard Civic Center-Town Hall, 13125 SW Hall Blvd.,Tigard, Oregon. Public oral or written testimony is invited. The public hearing on this matter will be held under Title 18 and rules of procedure adopted by the Council and available at City Hall or the rules of procedure set forth in Section 18.390.060.E. The Planning Commission's review is for the purpose of making a recommendation to the City Council on the request. The Council will then hold a public hearing on the request prior to making a decision. Further information may be obtained from the City of Tigard Planning Division (Staff contact: Marissa Daniels) at 13125 SW Hall Blvd.,Tigard, Oregon 97223 or by calling 503-639-4171. COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00005 - Tigard Comprehensive Plan Update of Statewide Planning Goal 1: Citizen. Involvement- REQUEST: Amendments to the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals, policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code_ amendments. LOCATION: Citywide. ZONE: CBD, C-G, C-P, I-H, I-L, I-P, MUC, MUE,MUE-1, MUE-2, MUR-1, MUR-2, R- 1, R-2, R-3.5, R-4.5, R-7, R-12, R-25. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390;Comprehensive Plan Topics 1 and 2;and Statewide Planning Goal 1. (THERE IS NO MAP TO BE PUBLISHED WITH THIS NEWSPAPER PUBLICATION. THANK YOU) TT PUBLISH DATE: November 15,2007 Marissa Daniels- Notice of Propose_ • From: Marissa Daniels To: mara.ulloa @state.or.us Date: 10/19/2007 3:49:44 PM Subject: Notice of Proposed Amendment Please find the attached Notice of Proposed Amendment for CPA 2007-00005 (Citizen Involvement). A hard copy has been sent to your office. Should you have any questions, you may contact either Darren Wyss or myself. Thank you, Marissa Daniels, Assistant Planner Long Range Planning City of Tigard, Oregon 13125 SW Hall Boulevard Tigard, OR 97223 (503) 639-4171, ext. 2428 marissa @tigard-or.gov CC: Doreen Laughlin • 1 U.S. Postal Services., 1 N CERTIFIED MAILTM RECEIPT D• (Domestic Mail Only;No Insurance Coverage Provided) 0 For delivery information visit our website at www.usps.como ✓ r r- u, Postage P ORL 0 Certified Fee Cr �+ . D Return Receipt Fee V*lark D (Endorsement Required) 0 �'(�, • O Restricted Delivery Fee y �U ,-q (Endorsement Required) _ rR . @ya ® m Total Postage&Fees g m Sr._.r -- D D A 1TENTION:PLAN AMENDMENT SPECIALIST N 'S, DEPARTMENT OF LAND CONSERVATION AND DEV. ...... of 635 CAPITOL STREET NE.,SUITE 150 _ C SALEM,OREGON 97301-2540 PS Form 3800,June 2002 See Reverse for Instructions SENDER: COMPLETE THIS SECTION COMPLETE THIS SECTION ON DELIVERY I. • Complete items 1,2,and 3.Also complete A. Signal item 4 if Restricted Delivery is desired. ❑Agent • Print your name and address on the reverse ❑Addressee so that we can return the card to you. B. Receiv/,y(Printed Name) C. Date of Delivery • Attach this card to the back of the mailpiece, li or on the front if space permits. G Q J,D. Is delivery address different from item 1? ❑Yes 1. Article Addressed to: If YES,enter delivery address below: ❑ No 1 . A1TF_NTION:PLAN AMENDMENT SPECIALIST { DEPARTMENT OF LAND CONSERVATION AND DEV. 635 CAPITOL STREET NE.,SUITE 150 SALEM,OREGON 97301-2540 lice Type — — -- — 3aertified Mail ❑Express Mail ❑ Registered ❑Return Receipt for Merchandise ❑_Insured Mail ❑C.O.D. 4. Restricted Delivery?(Extra Fee) ❑Yes 2. Article Number 7005 3110 0004 5777 5095 (Transfer from service label) PS Form 3811,February 2004 Domestic Return Receipt lozsss •o2-M-isao 1 • in person ❑ electronic Li mailed ❑ 1 DLCD Notice of Proposed Amendment THIS FORM MUST BE RECEIVED BY DLCD AT LEAST 45 DAYS PRIOR TO THE FIRST EVIDENTIARY HEARING PER ORS 197.610,OAR CHAPTER 660,DIVISION 18 _ __ ______!'orDm)Use Only Jurisdiction: City of Tigard Local file number: CPA 2007-00005 Date First Evidentiary hearing: 12/3/2007 Date of Final Hearing: TBA Is this a revision to a previously submitted proposal? ❑Yes ®No Date submitted: 10/19/2007 ® Comprehensive Plan Text Amendment ❑ Comprehensive Plan Map Amendment ❑ Land Use Regulation Amendment ❑ Zoning Map Amendment ❑ New Land Use Regulation ❑ Other: 4, Briefly Summarize Proposal. Do not use technical terms. Do not write "See Attached" (limit of 500 .k"� characters): Amend the current Comprehensive Plan Topic 2: Citizen Involvement to update the goals, policies, and recommended action measures to reflect current community conditions and values. Has sufficient information been included to advise DLCD of the effect of proposal? Yes Plan map changed from: To: Zone map changed from: To: Location of property (do not use Tax Lot): Tigard City Limits Previous density: New density: Acres involved: 7552 Applicable statewide planning goals: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Is an exception to a statewide planning goal proposed? ❑ YES ® NO Goals: Affected state or federal agencies, local governments or special districts (It is jurisdiction's responsibility to notify these agencies. DLCD only reports this information.): DLCD,Metro, Washington County, Tigard-Tualatin School District,Beaverton School District Local Contact: Darren Wyss Phone: (503) 718-2428 Extension: Address: 13125 SW Hall Blvd Fax Number: 503-684-7297 City: Tigard Zip: 97223 E-mail Address: darren @tigard-or.gov DLCD file No. SIJIRVIITTAL REQUIREMEllitS This form must be received by DLCD at least 45 days prior to the first evidentiary hearing per ORS 197.610 and OAR Chapter 660, Division 18 1. This form must be submitted by local jurisdictions only (not by an applicant). 2. When submitting, please print this form on light green paper. 3. Send this Form and TWO COPIES of the proposed amendment to: ATTENTION: PLAN AMENDMENT SPECIALIST DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT 635 CAPITOL STREET NE, SUITE 150 SALEM, OREGON 97301-2540 11. 4. Electronic Submittals: At least one hard copy must be sent by mail or in person, but you may also submit an electronic copy, by either email or FTP. You may connect to this address to FTP d' proposals and adoptions: webserver.lcd.state.or.us. To obtain our Usemame and password for FTP, call Mara Ulloa at 503-373-0050 extension 238, or by emailing mara.ulloa @state.or.us. 5. Unless exempt by ORS 197.610(2),proposed amendments must be received at the DLCD's Salem office at least 45 days before the first evidentiary hearing on the proposal. (The clock begins on the day DLCD receives your proposal.) The first evidentiary hearing is usually the first public hearing held by the jurisdiction's planning commission on the proposal. 6. Submittal of a proposed amendment to the text of a comprehensive plan or land use regulation must include the text of the amendment and any other information the local government believes • is necessary to advise DLCD of the effect of the proposal. "Text"means the specific language being added to or deleted from the acknowledged plan or land use regulations. A general description of the proposal is not adequate. 7. Submittal of a proposed map amendment must also include a map of the affected area showing • existing and proposed plan and zone designations. The map should be legible and on 8'/2 x 11 inch paper. Please provide the specific location of property, such as an address and/or tax lot number. Include text regarding background and/or the justification for the change, such as the application accepted by the local government. 8. Submittal of proposed amendments that involve a goal exception must include the proposed language of the exception. 9. Do not submit this form without supporting documentation. 10. Need More Copies? You can now access these forms online at http://www.lcd.state.or.us/. Please print on 8-1/2x11 green paper only. You may also call the DLCD Office at (503) 373-0050; or Fax your request to: (503) 378-5518; or Email your request to mara.ulloa @state.or.us - ATTENTION: PLAN AMENDMENT SPECIALIST. http://www.lcd.state.or.us/LCD/forms.shtml Updated November 27,2006 • • GOAL 1: CITIZEN INVOLVEMENT Tigard land use program's commitment to citizen involvement is based on Statewide Planning Goal 1 which requires continued citizen participation in all phases of the land use planning process, and helps to ensure City government meets the needs of Tigard citizens. Goal 1: Citizen Involvement "To develop a citizen involvement program that insures the opportunity for citizens to be involved in all phases of the planning process." Goal 1 requires a land use citizen involvement program that, "clearly defines the procedures by which the general public will be involved in the on-going land use process."The components of such a program include citizen involvement, communication, citizen influence, technical information, a feedback mechanism, and financial support. In addition to citizen involvement in the land use planning process,it is important that citizens are involved in all aspects of City government. Although citizens have long been involved in City affairs, the structure of the land use planning citizen involvement program has changed over time. Citizen involvement in land use planning and the creation of community goals began in 1971 with the adoption of the City of Tigard Community Plan in 1971. Shortly thereafter, in 1973 the City began to formulate Neighborhood Planning Organizations (NPOs) and a Committee for Citizen Involvement (CCI) which were formally recognized in 1975. After the creation of neighborhood plans, these groups declined in numbers until they were re-established in 1982 when City Council recognized the need to update the Comprehensive Plan. After the acknowledgement by the State of the Comprehensive Plan in 1984, the function of the NPO's transitioned to a community involvement body focused on land use issues. In 1992, City Council set as a priority broadening citizen involvement for which The Citizen Involvement Teams (CIT) were the result. At this time the Comprehensive Plan was updated to reflect a shift from a citizen involvement program focused on NPO's to one focused on CIT's. The structure of the Committee for Citizen Involvement was revised to include Citizen Involvement Team facilitators. This structure continued until 2002 when participation reached a lull. Again in 2004 the City took steps to reactivate the CCI. The membership of the CCI was expanded to include the remaining 5 Citizen Involvement Team Facilitators and a representative from the City's active boards and committees (Planning Commission,Library Board, etc.). The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation in the wide range of non-land use issues and on improving the effectiveness of the City's 2-way communication with citizens. A City Council priority on citizen involvement surfaced again in 2007 with a City Council goal to "Improve Council communications with Tigard citizens." The Council is again seeking to reinvigorate the citizen involvement program with the creation of neighborhood organizations. This program,which is set to launch in January,will have a much broader focus than the previous citizen involvement program.The new program intends to facilitate 1 • meaningful ongoing citizen involvement for all aspects of City government,including land use. The CCI has been expanded once more to include five at large members, one youth representative, and representatives of future Neighborhood Organizations in addition to the Citizen Involvement Team Facilitators and board and committee liaisons. It is the intent of this expansion to create a Committee for Citizen Involvement that is representative of a broad cross section of the community in more ways than one. In addition to representing a broad geographic region of the City, the expansion intends to represent a broad range of diversity in the community., There are many ways outside of the land use public involvement program through which the City receives input from City residents. Currently the City of Tigard has a number of City Council appointed boards and committees including the Library Board, Parks and Recreation Advisory Board, City Center Advisory Commission, Budget Committee, the Youth Advisory Council, etc. The City also has a number of citizen task forces and steering committees which are project specific. The Tigard Comprehensive Plan intends to address the issues and values which have been identified by members of the community. For Tigard Beyond Tomorrow visioning process volunteers,who worked to put together the first annual report, "a community is more than a sum of addresses-it is people bound together by a shared vision." This vision,which was pieced together over the past 10 years through the Tigard Beyond Tomorrow process, community surveys, open houses, and the Comprehensive Plan citizen involvement effort, is central to the goals and policies contained in this section. The citizens of Tigard value and understand their responsibility to participate as members of the community. Key Findings • The City's commitment to citizen involvement is based on Statewide Planning Goal 1. • Participation in all aspects of the land use planning process helps to ensure City government meets the needs of Tigard's citizens. • In addition to citizen involvement in the land use planning process, it is important that citizens are involved in all aspects of City government. • Although citizens have continued to be involved in City affairs, the structure of the land use planning citizen involvement program has changed over time. • It is necessary to change the current Comprehensive Plan as the citizen involvement policies are centered on Citizen Involvement Teams which are no longer an effective means of involvement. • The Citizen Involvement Committee is important to Tigard. • The membership structure of the CCI has been refined over time to ensure the committee represents a broad cross section of the community. • Members of the CCI are stewards of Citizen Involvement, not just pertaining to land use. • The Tigard Beyond Tomorrow visioning process lasted 10 years and has been folded into the update of the Comprehensive Plan. • Throughout the Comprehensive Plan update process the City has actively sought citizen participation through open houses, policy interest teams, and 2 • • the legislative process which includes land use requirements for notice, public hearings, etc. which are incorporated in City code statutes. • In order to participate effectively,Tigard citizens need to know their role in each phase of the planning process. • The citizen involvement effort should b appropriate to the scale of the • planning effort. • Neighborhood level participation is important to the community. Staff and financial support is crucial to the maintenance of a citizen involvement program. • Information on land use issues needs to be accessible to all members of the community. • Education about land use issues is important for facilitating meaningful citizen participation. • • In addition to boards and committees, there are many levels on which community members can participate in City Government. Goal: 1.1 Provide citizens, affected agencies and other jurisdictions the opportunity to participate in all phases of the planning process. Policies: 1. The City shall maintain a Committee for Citizen Involvement representative of a broad cross-section of the Community to: • a. Make recommendations to the City regarding ways to engage the public in City issues,projects, and the land use process. b. Help implement and develop a public information and citizen involvement program applicable to a wide range of issues, and c. Support the Enhancement of Tigard's overall level and quality of civic engagement by promoting meaningful citizen involvement in city government 2. The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. 3. The City shall establish special citizen advisory boards and committees as needed to provide input to the City Council, Planning Commission, and City staff. • 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appropriate board and committee. Action Measures: . i. Report the Committee for Citizen Involvement's activities annually to the and City Council to ensure they are in accordance with the needs of the Tigard community and Statewide Planning Goal#1 requirements. 3 • • ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic specific issues relating to citizen involvement as the need arises. iii. Recognize citizens, organizations, and stakeholders who put forth exceptional civic efforts. iv. Work with the Tigard-Tualatin School District and local private schools to encourage the involvement of youth in City government. v. Additional citizen task forces shall be appointed by the City Council, as the need arises, to advise the City with regard to Comprehensive Plan issues. vi. Develop and maintain a neighborhood planning program. vii. Review and evaluate the effectiveness of the citizen involvement program, including the effectiveness of individual boards, committees, and neighborhood organizations on a yearly basis. viii.Assist and support any City Council appointed citizen group by providing adequate meeting places, distribution of materials, policy direction, and staff involvement. Goal: 1.2 Ensure all citizens have access to: a. Information on issues in an understandable form, and b. Opportunities, for two-way communication with city staff, elected and appointed officials. Policies: 1. The City shall ensure pertinent information is readily accessible to the community and presented in such a manner that even technical information is easy to understand. 2. The City shall utilize such communication methods as mailings, posters, newsletters, the internet, and any other available media to promote citizen involvement and continue to evaluate the effectiveness of methods used. 3. The City shall work to maximize citizen involvement through education and accessibility. 4. The City shall ensure citizens receive a timely response from policy-makers regarding recommendations made through the citizen involvement program. 5. The City shall seek citizen participation and input through collaboration with community organizations, interest groups, and individuals in addition to City sponsored boards and committees. Action Measures: i. When necessary, provide translations of information to non-English speaking members of the community. 4 • • ii. Update and maintain the City of Tigard Communications Plan. iii. Ensure that when citizens ask questions the response is welcoming, timely, and includes sources of additional information. iv. Periodically review City notification requirements and methods to determine if they adequately provide notice to affected citizens and revise these requirements and methods as necessary. v. Continue to publish information on land use planning issues in a form accessible to all citizens. vi. Utilize methods such as town halls, open houses, public displays, newsletters, mailings, and the internet to educate the public about important issues and events. vii. Update and maintain a running list of citizen involvement opportunities to be posted in City Hall, the Tigard Library, and online. viii.Include and publicize a final citizen involvement report at the end of any major decision or process. ix. Define the feedback mechanism in advance of citizen comment. x. Ensure response to citizen comment is welcoming, timely, and includes suggestions for how citizens can be further involved. xi. Update and maintain a list of community organizations to be contacted annually. xii. Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. 5 • CITIZEN INVOl VEMENT Organizations. • •- - .... . :_: '. Findiags • Throughout the development of the Tigard Comprehensive Plan the City has actively sought the e • •• - = = _ = - -• ' - ••:: - - - ----- -•- - -- . 46-e66@Rtial • POLICY 2-14 - _ I. - - L BE PROVIDED AN OPPORTUNITY TO BE INVOLVED IN ALL PHASES OF THE PLANNING PROCESS. • • POLICY 2.1.2 - e" _ _ �� _ • e -� . E11. _ - _ r APPROPRIATE TO THE SCALE OF THE PLANNING EFFORT AND SHALL INVOLVE A BROAD CROSS SECTION OF THE COMMUNITY: THE CITIZEN INVOLVEMENT TEAMS SHALL BE THE PRIMARY MEANS FOR Vol. II, Policy 2 1 • • • THE CITIZEN INVOLVEMENT VEMENT TEAM FACILITATORS SHALL SERVE AS THE COMMITTEE z FOR CITIZEN INVOLVEMENT AND SHALL SE RESPONSIBLE FOR . -. _-. ,, . , • .- , .- . . . _ __-.- _... _■ . • • _ .. , _ .. _ • _ ., • . • _ _ - . . IN THE PROGRAM. IMPLEMENTATION STRATEGIES The City Ceunsil, the Planning 6eemissien aad the Geinmittee tef Citizen Involvement shall POLICY 2.1.3 THE CITY SHALL ENSURE THAT ON LAND USE PLANNING ISSUES IS AVAILABLE IN AN UNDERSTANDABLE FORM FOR ALL INTERESTED CITIZENS. sitizens, (Ord. 93 19) Vol a Policy 2 2 ‘. • • • AFFIDAVIT OF MAILING =, TIGARD I, Doreen c Laughfin, being first duly sworn/affirm, on oath depose and say that I am an Administrative Specialist II for the City of?rga d Washington County, Oregon and that I served the following: (Check Appropriate Box(s)Below) © NOTICE OF PUBLIC NEARING FOR: CPA2007-00005-Comprehensive Plan Amendment ❑ AMENDED NOTICE (File No./Name Reference) HEARING BODY: HEARING DATE: ❑ City of Tigard Planning Director ❑ Tigard Hearings Officer ® Tigard Planning Commission (February 5, 2008) ❑ Tigard City Council A copy of the said notice being hereto attached, marked Exhibit"A", and by reference made a part hereof, was mailed to each named person(s) at the address(s) shown on the attached list(s), marked EXhibit'B",and by reference made a part hereof, on November 16,2007,and deposited in the United States Mail on November 16,2007, postage prepaid. � ,•�. (Person that Prepared Notice) STATE OAF OaCGON ) County of'Washhington )ss. City of ward ) Subscribed and sworn/affirmed before me on the tV1.4 day of o Oat � 2007. OFFICIAL SEAL _% SHIRLEY L TREAT 11 ��-i NOTARY PUBUC-OREGON l COMMISSION PRIL 2 T17 J MY COMM13810N EXPIRES APRIL 2S,2011 diud NO PUBLIC F OREGON My Commission Expires: 14-/a-s1// • • EXHIBIT, R NOTICE TO MORTGAGEE,LIENHOLDER,VENDOR OR SELLER: THE TIGARD DEVELOPMENT CODE REQUIRES THAT IF YOU RECEIVE THIS NOTICE, a IT SHALL BE PROMPTLY FORWARDED TO THE PURCHASER TIGARD PUBLIC HEARING NOTICE NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BEFORE THE TIGARD PLANNING COMMISSION ON MONDAY, DECEMBER 3, 2007, AT 7:00 PM, AND BEFORE THE TIGARD CITY COUNCIL TUESDAY FEBRUARY 5,2008 AT 6:30 PM. THE PUBLIC HEARINGS WILL BE CONDUC 1'ED IN THE TOWN HALL OF THE TIGARD CIVIC CENTER AT 13125 SW HALL BOULEVARD, TIGARD, OREGON 97223. THESE HEARINGS ARE FOR THE PURPOSE OF RECEIVING 'TESTIMONY FROM THE PUBLIC. FILE NOS.: COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00005 FILE TITLE: TIGARD COMPREHENSIVE PLAN AMENDMENT TO UPDATE THE GOALS, POLICIES, AND RECOMMENDED ACTION MEASURES PERTAINING TO STATEWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT. APPLICANT: City of Tigard 13125 SW Hall Boulevard Tigard, OR 97223 REQUEST: To amend the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals, policies, and recommended action measures to reflect current community conditions and values. The complete text of the proposed Code Amendment can be viewed on the City's website at http://www.tigard-or.gov/code_amendments. LOCATION: Citywide ZONE: All City zoning districts APPLICABLE REVIEW Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Topics 1 and CRITERIA: 2;and Statewide Planning Goals 1 and 2. THE PUBLIC HEARING ON THIS MATTER WILL BE CONDUCTED IN ACCORDANCE WITH THE RULES OF CHAPTER 18.390.060.E OF THE COMMUNITY DEVELOPMENT CODE AND RULES OF PROCEDURE ADOPTED BY THE TIGARD PLANNING COMMISSION AND CITY COUNCIL AND AVAILABLE AT CITY HALL. ASSISTIVE LISTENING DEVICES ARE AVAILABLE FOR PERSONS WITH IMPAIRED HEARING. THE CITY WILL ALSO ENDEAVOR TO ARRANGE FOR QUALIFIED SIGN LANGUAGE INTERPRETERS AND QUALIFIED BILINGUAL IN'1ERPRE 1'ERS UPON REQUEST. PLEASE CALL 503-639-4171, EXT. 2438 (VOICE) OR 503-684-2772 (1'DD - 'TELECOMMUNICATIONS DEVICES FOR THE DEAF) NO LESS THAN ONE WEEK PRIOR TO THE HEARING TO MAKE ARRANGEMENTS. PUBLIC ORAL OR WRITTEN TESTIMONY IS INVITED. ANYONE WISHING TO PRESENT WRITTEN TESTIMONY ON THIS PROPOSED ACTION MAY DO SO IN WRITING PRIOR TO OR AT THE PUBLIC HEARING. ORAL TESTIMONY MAY BE PRESENTED AT THE PUBLIC HEARING. AT THE PUBLIC HEARING, THE PLANNING COMMISSION WILL RECEIVE A STAFF REPORT PRESENTATION FROM THE CITY PLANNER, OPEN THE PUBLIC HEARING, AND INVITE BOTH ORAL AND WRITTEN TESTIMONY. THE PLANNING COMMISSION MAY CONTINUE THE PUBLIC HEARING TO ANOTHER MEETING TO OBTAIN ADDITIONAL INFORMATION OR CLOSE THE PUBLIC HEARING AND TAKE ACTION ON THE APPLICATION. THE PURPOSE OF THE PLANNING COMMISSION'S REVIEW IS TO MAKE A RECOMMENDATION TO THE CITY COUNCIL. THE COUNCIL WILL THEN HOLD A PUBLIC HEARING ON THE ITEM AT A LA"IER DATE. ALL DOCUMENTS AND APPLICABLE CRITERIA IN THE ABOVE-NOTED FILE ARE AVAILABLE FOR INSPECTION AT NO COST OR COPIES CAN BE OBTAINED FOR TWENTY-FIVE CENTS (25c) PER PAGE, OR THE CURRENT RATE CHARGED FOR COPIES AT THE TIME OF THE REQUEST. AT LEAST SEVEN (7) DAYS PRIOR TO THE HEARING,A COPY OF THE STAFF REPORT WILL BE AVAILABLE FOR INSPECTION AT NO COST, OR A COPY CAN BE OBTAINED FOR TWENTY-FIVE CENTS (25 ) PER PAGE, OR THE CURRENT RA 1'E.CHARGED FOR COPIES AT THE TIME OF THE REQUEST. FOR FURTHER INFORMATION PLEASE CONTACT THE STAFF PLANNER MARISSA DANIELS AT 503-639-4171 (TIGARD CITY HALL, 13125 SW HALL BOULEVARD, TIGARD, OREGON 97223) OR BY EMAIL TO marissa@tigard-or.gov. CY -- I A-1-,cre -b I Yzr ies EXHIBIT j3 Barry Albertson Josh Thomas 15445 SW 150th Avenue 10395 SW Bonanza o Z Tigard, OR 97224 Tigard, OR 97224 Brooks Gaston Tim Esau 3206 Princess PO Box 230695 Edinburg, TX 78539 Tigard, OR 97281 Don & Dorothy Erdt Ross Sundberg 13760 SW 121st Avenue 16382 SW 104th Avenue Tigard, OR 97223 Tigard, OR 97224 Ellen Beilstein Sue Rorman 14630 SW 139th Avenue 11250 SW 82nd Avenue Tigard, OR 97224 Tigard, OR 97223 Martha Bishop Naomi Gallucci 10590 SW Cook Lane 11285 SW 78th Avenue Tigard, OR 97223 Tigard, OR 97223 Vanessa Foster Brian Wegener 13085 SW Howard Drive 9830 SW Kimberly Drive Tigard, OR 97223 Tigard, OR 97224 Susan Beilke Patricia Keerins 11755 SW 114th Place 12195 SW 121st Avenue Tigard, OR 97223 Tigard, OR 97223 John Frewing Alexander Craghead 7110 SW Lola Lane 12205 SW Hall Boulevard Tigard, OR 97223 Tigard, OR 97223-6210 Paul Owen CPO 4B 10335 SW Highland Drive 16200 SW Pacific Highway, Suite H242 Tigard, OR 97224 Tigard, OR 97224 Rex Caffall Craig Smelter 13205 SW Village Glenn PO Box 1467 Tigard, OR 97223 Tualatin, OR 97062 • Harold and Ruth Howland EXHIBIT 13145 SW Benish Z .� Tigard, OR 97223 cA • Kevin Hogan 14357 SW 133rd Avenue Tigard, OR 97224 Gretchen Buehner 13249 SW 136th Place Tigard, OR 97224 Joseph Dyar 10285 SW Highland Drive Tigard, OR 97224-4668 Ssan-Beffice ward, OR 9-7224. Beverly Froude 12200 SW Bull Mountain Road Tigard, OR 97224 Brad Spring 7555 SW Spruce Street Tigard, OR 97223 David Walsh 10236 SW Stuart Court Tigard, OR 97223 CITY OF TIGARD - CITYWIDE INTERESTED PARTIES (i:\curpin\setup\labels\CIT CityWide.doc) UPDATED: 4-May-07 LAND USE PROPOSAL DESCRIPTION TIGARD 120 DAYS =N/A FILE NO.: COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00005 FILE TITLE: TIGARD COMPREHENSIVE PLAN UPDATE OF STATEWIDE PLANNING GOAL 1: CITIZEN INVOLVEMENT. APPLICANT: City of Tigard 13125 SW Hall Boulevard Tigard, OR 97223 REQUEST: To amend the current Comprehensive Plan Topic 2: Citizen Involvement and update the goals, policies, and recommended action measures to reflect current community conditions and values. LOCATION: Citywide ZONE: All City zoning districts APPLICABLE Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Topics 1 and 2; REVIEW and Statewide Planning Goal 1. CRITERIA: COMMENTS SENT: November 2.2007 DUE: November 19,2007 DATE DLCD NOTICE WAS SENT: October 19,2007 DECISION MAKING BODY BELOW: ❑ TYPE I ['TYPE II ❑ TYPE III ® TYPE IV ® PLANNING COMMISSION (MON.) DA 1E OF HEARING: December 3, 2007 TIME: 7:00 PM ® CITY COUNCIL (TUES.)DATE OF HEARING: (To be determined) TIME: COMPONENTS RELATED TO THE PROJECT AVAILABLE FOR VIEWING IN THE PLANNING DIVISION ® PROPOSED ORDINANCE/AMENDMENTS ® STAFF REPORT ® DLCD NOTICE ® VICINITY MAP ❑ SITE PLAN STAFF CONTACT: Marissa Daniels,Associate Planner (503) 718-2428 4110 IA PRE-APP.HELD BY: IIIII CITY OF TIGARD PLANNING DIVISIOI r il • . LAND USE PERMIT APPLICATION �ev 1 City of Tiga d Permit Center 13125 SW Hall Blul, Tigaiv OR 97223 SEP Ij jj 2007 Phone. 503.639.4171 Fax:503.598.1960 File#b04-�fl'j�ptb0s" Other Case# 'Ve/NEEFiINe Date 4(1((01 By 5---P2-6-4r Receipt# VIA- Fee VIk Date Complete TYPE OF PERMIT YOU ARE APPLYING FOR 1 ❑Adjustment/Variance(I or II) ❑Minor Land Partition(II) ❑ Zone Change (III) [l Comprehensive Plan Amendment(IV) ❑Planned Development(III) ❑ Zone Change Annexation(IV) ❑Conditional Use(III) ❑Sensitive Lands Review(I,II or III) ❑ Zone Ordinance Amendment(IV) ❑Historic Overlay(II or III) ❑Site Development Review(II) ❑Home Occupation(II) ❑Subdivision(II or III) LOCATION WHERE PROPOSED ACITVITY WILL OCCUR(Address if available) Ill and G'{-1 Li m l't-S TAX MAP &TAX LOT NOS. TOTAL SITE SIZE ZONING CLASSIFICATION 1 •`X sq, wwil,k5 Alt 7-ohirl9 dtsisna.+iohs wi+,■rvi C“-y APPLICANT'S City of Tigard MAILING ADDRESS/QTY/STATE/ZIP 1 31 2.5 SW Hall 5Ivd , T iciaxd,op. °1122.3 PHONE NO. FAX NO. 503 —t,3q — 4111 503-(ogi -129'7 PRIMARY CONTACT PERSON PHONE NO. MaxisSc.. • a.nieiS 503 --1 k1 - 29 2-8 PROPERTY OWNER/DEED HOLDER(Attach list if more than one) MAILING ADDRESS/QTY/STATE/ZIP PHONE NO. FAX NO. *When the owner and the applicant are different people,the applicant must be the purchaser of record or a lessee in possession with written authorization from the owner or an agent of the owner. The owners must sign this application in the space provided on the back of this form or submit a written authorization with this application. PROPOSAL SUMMARY(Please be specific) Amen d fiw unroll- Cot ipvektn tvw. Man Topic, 21 Citizen % voIvau"3- tD vPAai•._ iwz., cowls , pbt(c,r•eS tuna yec MtL46e, I. mull CM nu alit)re s -in refl..ck cuvverl+- CDMmuvtr h,) [oh artioh.S and VobJeS • APPLICATIONS WILL NOT BE ACCEPTED WITHOUT ALL OF THE REQUIRED SUBMITTAL ELEMENTS AS DESCRIBED IN THE "BASIC SUBMITTAL REQUIREMENTS" INFORMATION SHEET., is\curpin\masters\land use applications\land use permit app.doc Q . THE APPLICANT SHALL CERTIFY THAT: • If the application is granted,the applicant shall exercise the rights granted in accordance with the terms and subject to all the conditions and limitations of the approval. ♦ All the above statements and the statements in the plot plan, attachments, and exhibits transmitted herewith,are true; and the applicants so acknowledge that any permit issued, based on this application,map be revoked if it is found that any such statements are false. ♦ The applicant has read the entire contents of the application, including the policies and criteria,and understands the requirements for approving or denying the application(s). SIGNATURES OF EACH OWNER OF THE SUBJECT PROPERTY ARE REQUIRED. Owner's Signature Date Owner's Signature Date Owner's Signature Date Owner's Signature Date Owner's Signature Date Applican Age t/Represent'I've's Signature Date Applicant/Agent/Representative's Signature Date ' • a • S, CITY OF TIGARD LAND USE APPLICATIONS BASIC SUBMITTAL REQUIREMENTS This checklist identifies the basic submittal requirements for a land use application. BASIC INFORMATION: ❑ Completed Master"Land Use Permit" Application with property owner's signature or name of agent and letter of authorization ❑ Title transfer instrument or grant deed ❑ Written summary of proposal ❑ Narrative demonstrating compliance with all applicable development standards and approval criteria (as specified in the Pre- Application Conference notes) ❑ Two (2) sets of stamped,addressed# 10 envelopes for all owners of property within 500 feet of the subject property. Mailing envelopes shall be standard legal-size (#10),addressed with 1" X 4" labels (see envelope submittal requirements). Property owner mailing lists must be prepared by the City for a minimal fee(see request for 500'property owner mailing list form). ❑ Documentary evidence of Neighborhood Meeting for the following: Site Development Review,Subdivision, Conditional Use,Sensitive Lands Review, Zone Change, Comprehensive Plan Amendments ❑ Neighborhood Meeting Affidavits of Posting&Mailing Notice,Minutes,Sign-in Sheets ❑ Service Provider Letter ❑ Impact Study per Section 18.390.040.B.2(e) ❑ Copy of the Pre-Application Conference notes • ❑ Filing Fee (see fee schedule) PLANS REQUIRED: In addition to the above basic information,each type of land use application will require one or more of the following maps or plans. PLEASE SUBMIT EACH OF THE PLANS CHECKED BELOW WITH YOUR APPLICATION(See • separate attachment for details on what information to include on each plan): APPLICATIONS WILL NOT BE ACCEPTED IN PARTIAL SUBMITTALS. ALL ITEMS MUST BE SUBMI 1"1•hD AT ONE TIME. EACH PACKET MUST BE COLLATED. ❑ Vicinity Map ❑ Preliminary Grading/Erosion Control Plan ❑ Existing Conditions Map ❑ Preliminary Utilities Plan ❑ Subdivision Preliminary Plat Map ❑ Preliminary Storm Drainage Plan ❑ Preliminary Partition/Lot Line Adjustment Plan ❑ Tree Preservation/Mitigation Plan ❑ Site Development Plan ❑ Architectural Drawings (elevations &floor ❑ Landscape Plan plans) ❑ Public Improvements/Streets Plan ❑ Sign Drawings NUMBER OF COPIES REQUIRED: The City requires multiple copies of submittal materials. The number of copies required depends on the type of review process. FOR PURPOSES OF REVIEWING YOUR APPLICATION FOR COMPLETENESS,ONLY 3 COPIES ARE NEEDED. THE BALANCE OF THE COPIES WILL BE REQUESTED FROM YOU, ONCE DEEMED COMPLETE,TO MAKE YOUR APPLICATION SUBMITTAL COMPLETE. PLEASE NOTE: ROLLED PLANS WILL NOT BE ACCEPTED,FOLDED PLANS ONLY I:\CURPLN\Shirley\SubmittalRequirements.doc • CITY OF TIGARD LAND USE APPLICATIONS 07/08 FEE SCHEDULE PROCEDURE FEE + SURCHARGE ACCESSORY RESIDENTIAL UNITS $115 +$18 = $133 ANNEXATION Moratorium on Annexation fees in effect from 7/1/06(Res.06-36)through 7/1/08(Res.07-13)* $2,177 +$321 = $2,498" APPEAL Director's Decision (Type II) to Hearings Officer $250 Expedited Review(Deposit) * $300 Hearings Referee $500 Planning Commission/Hearings Officer To City Council $2,189 +$324 =$2,513 APPROVAL EXTENSION $230 +$34 =$264 BLASTING PERMIT $269 CONDITIONAL USE PERMIT _ Initial $4,529 +$669 =$5,198 Major Modification $4,529 +$669 = $5,198 Minor Modification $500 +$74 = $574 DESIGN EVALUATION TEAM(DE T) RECOMMENDATION(DEPOSIT) $1,121 +$165 =$1,286 DEVELOPMENT CODE PROVISION REVIEW Single-Family Building Plan $46 +$6 =$52 Commercial/Industrial/Institution $287 +$42 = $329 HEARING POSTPONEMENT $259 HISTORIC OVERLAY/REVIEW DISTRICT • Historic Overlay Designation $3,499 +$517 =$4,016 Removal of Historic Overlay Designation $3,499 +$517 =$4,016 Exterior Alteration in Historic Overlay District $536 +$79 = $615 New Construction in Historic Overlay District $536 +$79 =$615 Demolition in Historic Overlay District $536 +$79 = $615 HOME OCCUPATION PERMIT(ORIGINAL PERMIT) Type I Home Occupation Permit $35 +$5 = $40 Type II Home Occupation Permit $246 +$36 =$282 ` INTERPRETATION OF THE COMMUNITY DEVELOPMENT CODE $571 +$36 =$607 LAND PARTITION Residential and Non-Residential(3 Lots) $3,247 +$480 = $3,727 Residential and Non-Residential(2 Lots) $2,672 +$394 =$3,066 - Expedited $3,819 +$564 = $4,383 Final Plat $777 +$114 =$891 LOT LINE ADJUSTMENT $416 +$62 = $478 MINOR MODIFICATION TO AN APPROVED PLAN $500 +$74 =$574 NON-CONFORMING USE CONFIRMATION $236 +$35 =$271 PLANNED DEVELOPMENT Conceptual Plan Review $6,496 +$916 =$7,412 Detailed Plan Review Applicable SDR Fee PRE-APPLICATION CONFERENCE $323 +$47 =$370 SENSITIVE LANDS REVIEW With Excessive Slopes/Within Drainage Ways/Within Wetlands (Type II) $2,097 +$309 = $2,406 With Excessive Slopes/Within Drainage Ways/Within Wetlands (Type III) $2,256 +$334 = $2,590 Within The 100-Year Floodplain (Type III) $2,256 +$334 = $2,590 SIGN PERMIT Existing and Modification to an Existing_Sign (No Size Differential) $35 +$5 = $40 Temporary Sign (Per Sign) $17 +$2 = $19 SITE DEVELOPMENT REVIEW AND MAJOR MODIFICATION Under$1,000,000 $3,838 + $567 = $4,405 $1 Million/Over $5,038 +$743 = $5,781 + $6/Each$10,000 Over$1 Million MINOR MODIFICATION $500 + $74 = $574 • SUBDIVISION Preliminary Plat Without Planned Development $4,458 +$637 =$5,095 +$90/Lot Preliminary Plat With Planned Development Add$6,211 +$916 =$7,127 Expedited Preliminary Plat Without Planned Development $5,136 +$637 =$5,773 +$90/Lot Expedited Preliminary Plat With Planned Development Add$6,211 +$916 =$7,127 Final Plat $1,428 +$210 =$1,638 Plat Name Change $272 TEMPORARY USE PERMIT Director's Decision $262 +$39 =$301 Special Exemption/Non-Profit Organization -0- TREE REMOVAL $161 +$25 =$186 VACATION(STREETS AND PUBLIC ACCESS) $1,915 +$274 =$2,189 Deposit +Actual Costs VARIANCE/ADJUSTMENT Administrative Variance $536 +$79 =$615 Development Adjustment $236 +$35 =$271 Special Adjustments - Adjustment to a Subdivision $236 +$35 =$271 - Reduction of Minimum Residential Density $236 +$35 =$271 - Access/Egress Standards Adjustment $536 +$79 =$615 - Landscaping Adjustment (Existing/New Street Trees) $269 + $40 =$309 Parking Adjustments - Reduction in Minimum or Increase in Maximum Parking Ratio $536 +$79 =$615 - Reduction in New or Existing Development/Transit Improvement $536 +$79 =$615 - Reduction in Bicycle Parking $536 +$79 =$615 - Alternative Parking Garage Layout $236 +$35 =$271 - Reduction in Stacking Lane Length $536 +$79 =$615 Sign Code Adjustment $536 +$79 =$615 Street Improvement Adjustment $536 +$79 =$615 Tree Removal Adjustment $236 +$35 =$271 Wireless Communication Facility Adjustments - Setback From Nearby Residence $536 +$79 =$615 - Distance From Another Tower $236 +$35 =$271 ZONING MAP/TEXT AMENDMENT Legislative - Comprehensive Plan (CPA) $7,742 +$1,144 =$8,886 Legislative- Community Development Code (DCA) $3,044 +$449 =$3,493 Quasi-Judicial(ZON) $2,789 +$411 =$3,200 ZONING ANALYSIS (DETAILED) $500 +$74 =$574 ZONING INQUIRY LE'1-lhR(SIMPLE) _ $58 +$8 =$66 JOINT APPLICATION PLANNING FEE 100% of Highest Planning Fee +50% of All Additional Fees Related to the Proposal EFFECTIVE DATE: OCTOBER 29,2003(Updated annually according to Resolution No.03-59) (Resolution No:03-59, Repealing Resolution No.4Z-3g,Repealing Resolution No.98-58,Repealing Resolution No.96-30,Repealing Resolution No.91-01) *-Established by state statute NOTE 1: WITHDRAWN APPLICATIONS: In cases of withdraw of an application;refund of fees may be applicable,less costs incurred, as determined by the Director. Generally, refunds of 80 percent will be made for applications received and withdrawn prior to sending out request for comments to agencies and notice of public hearing being sent. Fifty-percent refunds will be made where notice of public hearing has been sent but no staff report has begun. NO REFUNDS WILL BE PROVIDED FOR APPLICATIONS FOR WHICH A STAFF.REPORT HAS BEGUN. NOTE 2: PROPERTY OWNER NOTICE REQUIREMENTS: For all Type II,III and IV applications,applicants must submit two (2) sets of pre-stamped, pre-addressed envelopes for all property owners of record within 500 feet of the subject properties. The very most current records of the Washington County Department of Assessment and Taxation shall be the official records for determining ownership. Contact the City of Tigard to request 500-foot property owner mailing labels. NOTE 3: LONG RANGE PLANNING SURCHARGE: A Long Range Planning surcharge of .1476 x the application fee has been added by the City Council Resolution No.04-99,passed and effective on 12/28/04. H:\patty\masters\Tigard Fee Schedule 07-08.doc(update effective:7/1/07) AI LAND USE APPLICATION PROCESSING TIMELINES City of Tigard ADMINISTRATIVE STAFF REVIEW Same Day HOP I(Home Occupation Permit) N/A 5-6 Weeks HOP II(Home Occupation Permit) 500 feet notification 5-6 Weeks SDR(Site Development Review) 500 feet notification 10 Days MIS(Lot Line Adjustment) Abutting properties 5-6 Weeks MLP(Minor Land Partition) 500 feet notification 10 Days VAR(Variance)(Flexible Setback) Abutting properties 2-5 Days SGN(Sign Permit) N/A - • 6-8 Weeks SUB(Subdivision&Sub.With Variance) 500 feet notification 2-5 Days TUP(Temporary Use Permit) Abutting properties 2-5 Days TUC(Temporary Use Certificate) N/A ' 2-5 Days TRP(Tree Removal Permit) N/A - . `OOT.GS;OFFICER _ 6-8 Weeks SLR(Sensitive Lands Review) 500 feet notification 6-8 Weeks CUP(Conditional Use Permit) 500 feet notification 6-8 Weeks SCE(Sign Code Exception) 500 feet notification :PLANNIN G G COMVII S SION � : 6-8 Weeks CPA(Comprehensive Plan Amendment) 500 feet notification 6-8 Weeks PDR(Planned Development Review) 500 feet notification 6-8 Weeks ZON(Zone Change) 500 feet notification 6-8 Weeks ZOA(Zone Ordinance Amendment) N/A . :CITY COUNCIL 6-8 Weeks CPA(Comprehensive Plan Amendment) 500 feet notification • 6-8 Weeks ZCA(Zone Change Annexation) 500 feet notification 6-8 Weeks ZOA(Zone Ordinance Amendment 500 feet notification NOTE: The time clock begins when the application is ACCEPTED, rather than at submittal. These timelines are an approximation. • Revised 3/9/04 C:\My Documents\PT-FORMS,ECTILAND USE TIMELINES.doc • ITY OF TIGARD PRE-APPLICATION CONFERENCE NOTES 7, tk t (Pre-Application Meeting Notes are Valid for Six (6) Months �$I GAIb WEAR MG DE SZFFKFFEAP- NON-RESIDENTIAL APPLICANT: Cii-W Of. Tiartick AGENT: Phone: (51:r to3 ti —411 1 Phone: ( ) PROPERTY LOCATION: ADDRESS/GENERAL LOCATION: T19G,✓d C4 hi l,itrnitS TAX MAP(S)/LOT #(S): NECESSARY APPLICATIONS: PROPOSAL DESCRIPTION: Avid i wrr.eat I- C.omPverueisile plan Topic Z:CO-ic.tM to upda44 txt. cioct.ls po Vcac s weld rc ti.1Led cA.c -r'cnn manure' is re F c rr-e v►- Gornwwni y uniclifiuns. valots COMPREHENSIVE PLAN MAP DESIGNATION: All vnu.p dtsigvationS C.i+y t�vhckrLry ZONING MAP DESIGNATION: M1 -t.ortivic' cl sisriaiuks Wtt»►v� 1v�a. Cii-� boun6a ,y ZONING DISTRICT DIMENSIONAL REQUIREMENTS (Refer to Code Section 18. ) MINIMUM LOT SIZE: sq. ft. Average Min. lot width: ft. Max. building height: ft. Setbacks: Front ft. Side ft. Rear ft. Corner ft. from street. MAXIMUM SITE COVERAGE: % Minimum landscaped or natural vegetation area: %. ❑ NEIGHBORHOOD MEETING [Refer to the Neighborhood Meeting Handout) THE APPLICANT SHALL NOTIFY ALL PROPERTY OWNERS WITHIN 500 FEET, INTERESTED PARTIES, AND THE CITY OF TLGARD PLANNING DIVISION of their proposal. A minimum of two (2) weeks between the mailing date and the meeting date is required. Please review the Land Use Notification handout concerning site posting and the meeting notice. Meeting is to be held prior to submitting your application or the application will not be accepted. * NOTE: In order to also preliminarily address building code standards, a meeting with a Plans Examiner is encouraged prior to submittal of a land use application. CITY OF TIGARD Pre-Application Conference Notes Page 1 of 8 NON-Residential Application/Planning Division Section • ❑ NARRATIVE [Refer to Code ter 18.390) The APPLICANT SHAL UBMIT A NARRATIVE which provi es findings based on the applicable approval standards. Failure to provide a narrative or adequately address criteria would be reason to consider an application incomplete and delay review of the proposal. The applicant should review the code for applicable criteria. ❑ IMPACT STUDY (Refer to Code Sections 18.390.040 and 18.390.050) As a part of the APPLICATION SUBMITTAL REQUIREMENTS, applicants are required to INCLUDE IMPACT STUDY with their submittal package. The impact study shall quantify the effect of the development on public facilities and services. The study shall address, at a minimum, the transportation system, including bikeways, the drainage system, the parks system, the water system, the sewer system and the noise impacts of the development. For each public facility system and type of impact, the study shall propose improvements necessary to meet City standards, and to minimize the impact of the development on the public at large, public facilities systems, and affected private property users. In situations where the Community Development Code requires the dedication of real property interests, the applicant shall either specifically concur with the dedication requirement, or provide evidence which supports the conclusion that the real property dedication requirement is not roughly proportional to the projected impacts of the development. ❑ ACCESS [Refer to Chapters 18.705 and 18.765) Minimum number of accesses: Minimum access width: Minimum pavement width: All driveways and parking areas, except for some fleet storage parking areas, must be paved. Drive-in use queuing areas: ❑ WALKWAY REQUIREMENTS [Refer to Code Section 18.705.030) WALKWAYS SHALL EXTEND FROM THE GROUND FLOOR ENTRANCES OR FROM THE GROUND FLOOR LANDING OF STAIRS, ramps, or elevators of all commercial, institutional, and industrial uses, to the streets which provide the required access and egress. Walkways shall provide convenient connections between buildings in multi-building commercial, institutional, and industrial complexes. Unless impractical, walkways should be constructed between a new development and neighboring developments. ❑ SPECIAL SETBACKS (Refer to Code Chapter 18.730) > STREETS: feet from the centerline of > LOWER INTENSITY ZONES: feet, along the site's boundary. > FLAG LOT: 10-FOOT SIDE YARD SETBACK. ❑ SPECIAL BUILDING HEIGHT PROVISIONS [Refer to Code Section 18.730.010.BJ BUILDING HEIGHT EXCEPTIONS - Buildings located in a non-residential zone may be built to a height of 75 feet provided that: > A maximum building floor area to site area ratio (FAR) of 1.5 to 1 will exist; > All actual building setbacks will be at least half(1/2)of the building's height; and > The structure will not abut a residential zoned district. ❑ BUFFERING AND SCREENING [Refer to Code Chapter 18.745) In order TO INCREASE PRIVACY AND TO EITHER REDUCE OR ELIMINATE ADVERSE NOISE OR VISUAL IMPACTS between adjacent developments, especially between different land uses, the City requires landscaped buffer areas along certain site perimeters. Required buffer areas are described by the Code in terms of width. Buffer areas must be occupied by a mixture of deciduous and evergreen trees and shrubs and must also achieve a balance between vertical and horizontal plantings. Site obscuring screens or fences may also be required; these are often advisable even if not required by the Code. The required buffer areas may only, be occupied by vegetation, fences, utilities, and walkways. Additional information on required buffer area materials and sizes may be found in the Development Code. CITY OF TIGARD Pre-Application Conference Notes Page 2 of 8 NON-Residential Application/Planning Division Section The ESTIMATED REQIIED BUFFER WIDTHS applicable tor proposal area are: feet along north boundary. feet along east boundary. feet along south boundary. feet along west boundary. IN ADDITION, SIGHT OBSCURING SCREENING IS REQUIRED ALONG: ❑ LANDSCAPING [Refer to Code Chapters 18.145,18.165 and 18.705) STREET TREES ARE REQUIRED FOR ALL DEVELOPMENTS FRONTING ON A PUBLIC OR PRIVATE STREET as well as driveways which are more than 100 feet in length. Street trees must be placed either within the public right-of-way or on private property within six (6) feet of the right-of- way boundary. Street trees must have a minimum caliper of at least two (2) inches when measured four (4) feet above grade. Street trees should be spaced 20 to 40 feet apart depending on the branching width of the proposed tree species at maturity. Further information on regulations affecting street trees may be obtained from the Planning Division. A MINIMUM OF ONE (1) TREE FOR EVERY SEVEN (7) PARKING SPACES MUST BE PLANTED in and around all parking areas in order to provide a vegetative canopy effect. Landscaped parking areas shall include special design features which effectively screen the parking lot areas from view. These design features may include the use of landscaped berms, decorative walls, and raised planters. ❑ RECYCLING [Refer to Code Chapter 18.155) Applicant should CONTACT FRANCHISE HAULER FOR REVIEW AND APPROVAL OF SITE SERVICING COMPATIBILITY. Locating a trash/recycling enclosure within a clear vision area such as at the intersection of two (2) driveways within a parking lot is prohibited. Much of Tigard is within Pride Disposal's Service area. Pride Disposal can be reached at (503) 625-6177. ❑ PARKING [Refer to Code Section 18.765.040) REQUIRED parking for this type of use: Parking SHOWN on preliminary plan(s): SECONDARY USE REQUIRED parking: Parking SHOWN on preliminary plan(s): NO MORE THAN 50% OF REQUIRED SPACES MAY BE DESIGNATED AND/OR DIMENSIONED AS COMPACT SPACES. PARKING STALLS shall be dimensioned as follows: > Standard parking space dimensions: 8 feet, 6 inches x 18 feet, 6 inches. > Compact parking space dimensions: 7 feet, 6 inches x 16 feet, 6 inches. Note: Parking space width includes the width of a stripe that separates the parking space from an adjoining space. Note: A maximum of three (3)feet of the vehicle overhang area in front of a wheel stop or curb can be included as part of required parking space depth. This area cannot be included as landscaping for meeting the minimum percentage requirements. HANDICAPPED PARKING: > All parking areas shall PROVIDE APPROPRIATELY LOCATED AND DIMENSIONED . DISABLED PERSON PARKING spaces. The minimum number of disabled person parking spaces to be provided, as well as the parking stall dimensions, are mandated by the Americans with Disabilities Act (ADA). A handout is available upon request. A handicapped parking space symbol shall be painted on the parking space surface and an appropriate sign shall be posted. • > BICYCLE RACKS ARE REQUIRED FOR MULTI-FAMILY, COMMERCIAL AND INDUSTRIAL DEVELOPMENTS. Bicycle racks shall be located in areas protected from automobile traffic and in convenient locations. ❑ LOADING AREA REQUIREMENTS [Refer to Code Section 18.765.080] Every COMMERCIAL OR INDUSTRIAL BUILDING IN EXCESS OF 10,000 SQUARE FEET shall be provided with a loading space. The space size and location shall be as approved by the City Engineer. CITY OF TIGARD Pre-Application Conference Notes Page 3 of 8 • NON-Residential Application/Planning Division Section ❑ BICYCLE RACKS [Refer to CiSection 18.7651 • BICYCLE RACKS ar required FOR MULTI-FAMILY, COMMERCIAL AND INDUSTRIAL DEVELOPMENTS. Bicycle racks shall be located in areas protected from automobile traffic and in convenient locations. • ❑ SENSITIVE LANDS [Refer to Code Chapter 18.7151 The Code provides REGULATIONS FOR LANDS WHICH ARE POTENTIALLY UNSUITABLE FOR DEVELOPMENT DUE TO AREAS WITHIN THE 100-YEAR FLOODPLAIN, NATURAL DRAINAGEWAYS, WETLAND AREAS, ON SLOPES IN EXCESS OF 25 PERCENT, OR ON UNSTABLE GROUND. Staff will attempt to preliminary identify sensitive lands areas at the pre- application conference based on available information. HOWEVER, the responsibility to precisely identify sensitive land areas,' and their boundaries, is the responsibility of the applicant. Areas meeting the definitions of sensitive lands must be clearly indicated on plans submitted with the development application. Chapter 18.775 also provides regulations for the use, protection, or modification of sensitive lands areas. RESIDENTIAL DEVELOPMENT IS PROHIBITED WITHIN FLOODPLAINS. ❑ STEEP SLOPES [Refer to Code Section 18.775.080.0) When STEEP SLOPES exist, prior to issuance of a final order, a geotechnical report must be submitted which addresses the approval standards of the Tigard Community Development Code Section 18.775.080.C. The report shall be based upon field exploration and investigation and shall include specific recommendations for achieving the requirements of Section 18.775.080.C. 0 CLEANWATER SERVICES[CWSI BUFFER STANDARDS [Refer to CWS R&0 07-20/USA Regulations-Chapter 3) LAND DEVELOPMENT ADJACENT TO SENSITIVE AREAS shall preserve and maintain or create a vegetated corridor for a buffer wide enough to protect the water quality functioning of the sensitive area. • Design Criteria: The VEGETATED CORRIDOR WIDTH is dependent on the sensitive area. The following table identifies the required widths: TABLE 3.1 VEGETATED CORRIDOR WIDTHS SOURCE: CWS DESIGN AND CONSTRUCTION STANDARDS MANUAL/RESOLUTION & ORDER 07-20 SENSITIVE AREA DEFINITION SLOPE ADJACENT WIDTH OF VEGETATED TO SENSITIVE AREA 4 CORRIDOR PER SIDES • Streams with intermittent flow draining: <25% + 10 to <50 acres 15 feet >50 to <100 acres 25 feet • Existing or created wetlands <0.5 acre 25 feet • Existing or created wetlands >0.5 acre <25% 50 feet • Rivers, streams, and springs with year-round flow • Streams with intermittent flow draining >100 acres • Natural lakes and ponds • Streams with intermittent flow draining: >25% 10 to <50 acres 30 feet >50 to <100 acres 50 feet • Existing or created wetlands >25% Variable from 50-200 feet. Measure • Rivers, streams, and springs with year-round flow in 25-foot increments from the starting • Streams with intermittent flow draining >100 acres point to the top of ravine (break in • Natural lakes and ponds <25%slope), add 35 feet past the top of ravine' 4Starting point for measurement = edge of the defined channel (bankful flow) for streams/rivers, delineated wetland boundary, delineated spring boundary, and/or average high water for lakes or ponds,whichever offers greatest resource protection. Intermittent springs, located a minimum of 15 feet within the river/stream or wetland vegetated corridor,shall not serve as a starting point for measurement. 5Vegetated corridor averaging or reduction is allowed only when the vegetated corridor is certified to be in a marginal or degraded condition. 6The vegetated corridor extends 35 feet from the top of the ravine and sets the outer boundary of the vegetated corridor. The 35 feet may be reduced to 15 feet, if a stamped geotechnical report confirms slope stability shall be maintained with the reduced setback from the top of ravine. CITY OF TIGARD Pre-Application Conference Notes Page 4 of 8 NON-Residential Application/Planning Division Section Restrictions in the VegeWIR NO structures, develo nt, construction activities, gardens', awns, application of chemicals, dumping of any materials of any kind, or other activities shall be permitted which otherwise detract from the water quality protection provided by the vegetated corridor, except as provided for in the CWS Design and Construction Standards. Location of Vegetated Corridor: IN ANY RESIDENTIAL DEVELOPMENT WHICH CREATES MULTIPLE PARCELS or lots intended for separate ownership, such as a subdivision, the vegetated corridor shall be contained in a separate tract, and shall not be a part of any parcel to be used for the construction of a dwelling unit. CWS Service Provider Letter: PRIOR TO SUBMITTAL of any land use applications, the applicant must obtain a CWS Service Provider Letter which will outline the conditions necessary to comply with the CWS R&O 07-20 sensitive area requirements. If there are no sensitive areas,CWS must still issue a letter stating a CWS Service Provider Letter is not required. ❑ SIGNS (Refer to Code Chapter 18.1801 SIGN PERMITS MUST BE OBTAINED PRIOR TO INSTALLATION OF ANY SIGN in the City of Tigard. A "Guidelines for Sign Permits" handout is available upon request. Additional sign area or height beyond Code standards may be permitted if the sign proposal is reviewed as part of a development review application. Alternatively, a Sign Code Exception application may be filed for Director's review. ❑ TREE REMOVAL PLAN REQUIREMENTS (Refer to Code Section 18.790.030.CJ A TREE PLAN FOR THE PLANTING, REMOVAL AND PROTECTION OF TREES prepared by a certified arborist shall be provided for any lot, parcel or combination of lots or parcels for which a development application for a subdivision, partition, site development review, planned development, or conditional use is filed. Protection is preferred over removal where possible. THE TREE PLAN SHALL INCLUDE the following: ➢ Identification of the location, size and species of all existing trees including trees designated as significant by the City; ➢ Identification of a program to save existing trees or mitigate tree removal over 12 inches in caliper. Mitigation must follow the replacement guidelines of Section 18.790.060.D according to the following standards and shall be exclusive of trees required by other development code provisions for landscaping, streets and parking lots: Retainage of less than 25% of existing trees over 12 inches in caliper requires a mitigation program according to Section 18.150.070.D. of no net loss of trees; Retainage of from 25 to 50% of existing trees over 12 inches in caliper requires that two- thirds of the trees to be removed be mitigated according to Section 18.790.060.D.; Retainage of from 50 to 75% of existing trees over 12 inches in caliper requires that 50% of the trees to be removed be mitigated according to Section 18.790.060.D.; Retainage of 75% or greater of existing trees over 12 inches in caliper requires no mitigation; ➢ Identification of all trees which are proposed to be removed; and ➢ A protection program defining standards and methods that will be used by the applicant to protect trees during and after construction. TREES REMOVED WITHIN THE PERIOD OF ONE (1) YEAR PRIOR TO A DEVELOPMENT APPLICATION LISTED ABOVE will be inventoried as part of the tree plan above and will be replaced according to Section 18.790.060.D. ❑ MITIGATION (Refer to Code Section 18.190.060.E1 REPLACEMENT OF A TREE shall take place according to the following guidelines: ➢ A replacement tree shall be a substantially similar species considering site characteristics. ➢ If a replacement tree of the species of the tree removed or damaged is. not reasonably available, the Director may allow replacement with a different species of equivalent natural resource value. CITY OF TIGARD Pre-Application Conference Notes Page 5 of 8 NON-Residential Application/Planning Division Section ➢ If a replacement of the size cut is not reasonably arable on the local market or would not be viable, th irector shall require replacement wlttl*Fnore than one tree in accordance with the following formula: 0 The number of replacement trees required shall be determined by dividing the estimated caliper size of the tree removed or damaged, by the caliper size of the largest reasonably available replacement trees. If this number of trees cannot be viably located on the subject property, the Director may require one (1) or more replacement trees to be planted on other property within the city,.either public property or, with the consent of the owner, private property. ➢ The planting of a replacement tree shall take place in a manner reasonably calculated to allow growth to maturity. IN-LIEU OF TREE REPLACEMENT under Subsection D of this section, a party may, with the consent of the Director, elect to compensate the City for its costs in performing such tree replacement. n CLEAR VISION AREA [Refer to Code Chapter 18.795) The City requires that CLEAR VISION AREAS BE MAINTAINED BETWEEN THREE (3) AND EIGHT (8) FEET IN HEIGHT at road/driveway, road/railroad, and road/road intersections. The size of the required clear vision area depends upon the abutting street's functional classification and any existing obstructions within the clear vision area. ❑ ADDITIONAL LOT DIMENSIONAL REQUIREMENTS [Refer to Code Section 18.810.060) • MINIMUM LOT FRONTAGE: 25 feet unless lot is created through the minor land partition process. Lots created as part of a partition must have a minimum of 15 feet of frontage or have a minimum 15-foot-wide access easement. The DEPTH OF ALL LOTS SHALL NOT EXCEED 21/2 TIMES THE AVERAGE WIDTH, unless the parcel is less than 11/2 times the minimum lot size of the applicable zoning district. CODE CHAPTERS - 18.330(Conditional Use) 18.620(Tigard Triangle Design Standards) _ 18.760(Nonconforming Situations) 18.340(Directors Interpretation) 18.630(Washington Square Regional Center) _ 18.765(off-Street Parking/Loading Requirements) - 18.350(Planned Development) 18.640(Durham Quarry Design Standards) _ 18.775(Sensitive Lands Review) _ 18.360(Site Development Review) 18.705(Access/Egress/Circulation) _ 18.780(Signs) - 18.370(Variances/Adjustments) 18.710(Accessory Residential Units) _ 18.785(Temporary Use Permits) - 18.380(Zoning Map/Text Amendments) 18.715(Density Computations) _ 18.790(Tree Removal) _ 18.385(Miscellaneous Permits) 18.720(Design Compatibility Standards) _ 18.795(Visual Clearance Areas) 18.390(Decision Making Procedures/Impact Study) 18.725(Environmental Performance Standards) _ 18.798(Wireless Communication Facilities) - 18.410(Lot Line Adjustments) 18.730(Exceptions To Development Standards) _ 18.810(Street&Utility Improvement Standards) _ 18.420(Land Partitions) 18.740(Historic Overlay) - 18.430(Subdivisions) 18.742(Home Occupation Permits) 18.510(Residential Zoning Districts) 18.745(Landscaping&Screening Standards) - 18.520(Commercial Zoning Districts) 18.750(Manufactured/Mobil Home Regulations) _ 18.530(Industrial Zoning Districts) 18.755(Mixed Solid Waste/Recycling Storage) • CITY OF TIGARD Pre-Application Conference Notes Page 6 of 8 NON-Residential Application/Planning Division Section • ADDITIONAL CONCERNS OR COMM.: • • PROCEDURE • Administrative Staff Review. Public hearing before the Land Use Hearings Officer. Public hearing before the Planning Commission. V Public hearing before the Planning Commission with the Commission making a recommendation on the proposal to the City Council. An additional public hearing shall be held by the City Council. APPLICATION SUBMITTAL PROCESS All APPLICATIONS MUST BE ACCEPTED BY A PLANNING DIVISION STAFF MEMBER of the Community Development Department at Tigard City Hall offices. PLEASE NOTE: Applications submitted by mail or dropped off at the counter without Planning Division acceptance may be returned. The Planning counter closes at 5:00 PM. Maps submitted with an application shall be folded IN ADVANCE to 81/2" x 11". One, 81/21 x 11" map of a proposed project shall be submitted for attachment to the staff report or administrative decision. Applications with unfolded maps shall not be accepted. The Planning Division and Engineering Department will perform a preliminary review of the application and will determine whether an application is complete within 30 days of the counter submittal. Staff will notify the applicant if additional information or additional copies of the submitted materials are required. CITY OF TIGARD Pre-Application Conference Notes Page 7 of 8 NON-Residential Application/Planning Division Section The administrative decilli public hearing will typically occueproximately 45 to 60 days after an application is accepted 3/being complete by the Planning DivislL�n. Applications involving difficult or protracted issues or requiring review by other jurisdictions may take additional time to review. Written recommendations from the Planning staff are issued seven (7) days prior to the public hearing. A 10-day public appeal period follows all land use decisions. An appeal on this matter would be heard by the Tigard . A basic flow chart which illustrates the review process is available from the Planning Division upon request. Land use applications requiring a public hearing must have notice posted on-site by the applicant no less than 10 days prior to the public hearing. This PRE-APPLICATION CONFERENCE AND THE NOTES OF THE CONFERENCE ARE INTENDED TO INFORM the prospective applicant of the primary Community Development Code requirements applicable to the potential development of a particular site and to allow the City staff and prospective applicant to discuss the opportunities and constraints affecting development of the site. BUILDING PERMITS PLANS FOR BUILDING AND OTHER RELATED PERMITS WILL NOT BE ACCEPTED FOR REVIEW UNTIL A LAND USE APPROVAL HAS BEEN ISSUED. Final inspection approvals by the Building Division will not be granted until there is compliance with all conditions of development approval. These pre-application notes do not include comments from the Building Division. For proposed buildings or modifications to existing buildings, it is recommended to contact a Building Division Plans Examiner to determine if there are building code issues that would prevent the structure from being constructed, as proposed. Additionally, with regard to Subdivisions and Minor Land Partitions where any structure to be demolished has system development charge (SDC) credits and the underlying parcel for that structure will be eliminated when the new plat is recorded, the City's policy is to apply those system development credits to the first building permit issued in the development (UNLESS OTHERWISE DIRECTED BY THE DEVELOPER AT THE TIME IN WHICH THE DEMOLITION PERMIT IS OBTAINED). PLEASE NOTE: The conference and notes cannot cover all Code requirements and aspects related to site planning that should apply to the development of your site plan. Failure of the staff to provide information required by the Code shall not constitute a waiver of the applicable standards or requirements. It is recommended that a prospective applicant either obtain and read the Community Development Code or ask any questions of City staff relative to Code requirements prior to submitting an application. AN ADDITIONAL PRE-APPLICATION FEE AND CONFERENCE WILL BE REQUIRED IF AN APPLICATION PERTAINING TO THIS PRE-APPLICATION CONFERENCE IS SUBMITTED AFTER A PERIOD OF MORE THAN SIX (6) MONTHS FOLLOWING THIS CONFERENCE (unless deemed as unnecessary by the Planning Division). PREPARED BY: J4OXi SCL "Nt))e1S CITY OF TIGARD PLANNING DIVISION - STAFF PERSON HOLDING PRE-APP. MEETING PHONE: 503-639-4111 FAX: 503-684-1291 DIRECT: 503-118- 2424 EMAIL isparitSa, @tigard-or.gov TITLE 18(CITY OF TIGARD'S COMMUNITY DEVELOPMENT CODE)INTERNET ADDRESS: www.tigard-or.gov H:lpatty\masters\Pre-App Notes Commercial.doc Updated: 13-Jun-07 (Engineering section:preapp.eng) CITY OF TIGARD Pre-Application Conference Notes Page 8 of 8 NON-Residential Application/Planning Division Section 1. • • 1114 City of Tigard Tigard Workshop Meeting - Agenda TIGARD p} TIGARD CITY COUNCIL MEETING DATE/TIME: January 15, 2008— 6:30 p.m. MEETING LOCATION: City of Tigard—Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (I'DD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (IUD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA TIGARD CITY COUNCIL AGENDA—January 15, 2008 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 I 503-639-4171 I www.tigard-or.gov I Page 1 of 3 • • 111 RI City of Tigard . _ Tigard Workshop Meeting — Agenda TIG`ARD TIGARD CITY COUNCIL MEETING DATE/TIME: January 15, 2008 — 6:30 p.m. MEETING LOCATION: City of Tigard—Town Hall, 13125 SW Hall Blvd.,Tigard, OR 97223 6:30 pm 1. WORKSHOP MEETING 1.1 Call to Order-City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications&Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 6:35 p.m. 2. PRESENTATION AND DISCUSSION OF THE POLICE DEPARTMENT'S STRATEGIC PLAN • Staff Report: Police Department 7:05 p.m. 3. DISCUSSION OF COMPREHENSIVE PLAN UPDATE: GOAL 9 — ECONOMY AND GOAL 10 — HOUSING • Staff Report: Community Development Department 7:35 p.m. 4. DISCUSSION OF COMPREHENSIVE PLAN UPDATE: GOAL 1 —CITIZEN INVOLVEMENT • Staff Report Community Development Department 8:05 p.m. 5. DISCUSSION OF PROPOSED MSTIP 4 DRAFT 200%PROJECT LIST • Staff Report: Community Development Department 8:25 pm 6. DISCUSSION AND COUNCIL INPUT TO MAYOR DIRKSEN FOR THE GOVERNOR'S TRANSPORTATION VISION SUBCOMMPII'rE • Introduction: Mayor Dirksen TIGARD CITY COUNCIL AGENDA—January 15, 2008 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 I 503-639-4171 I www.tigard-or.gov I Page 2 of 3 S 8:40 p.m. 7. EXECUTIVE SESSION:The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 8:50 pm. 8. ADJOURNMENT I:\ADM\Cathy\CCA\2008\080115.doc TIGARD CITY COUNCIL AGENDA—January 15, 2008 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 ( 503-639-4171 I www.tigard-or.gov I Page 3 of 3 c F • • Agenda Item# Meeting Date January 15,2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Workshop for Comprehensive Plan Amendment CPA2007-00005 (Citizen Involvement) Prepared By: Marissa Daniels Dept Head Approval: M City Mgr Approval: (j) • % ISSUE BEFORE THE COUNCIL Review and discuss with staff proposed Comprehensive Plan goals,policies,and recommended action measures recommended by the Planning Commission at its December 3,2007,public hearing CPA2007-00005 (Citizen Involvement). STAFF RECOMMENDATION Council is requested to become familiar with the Commission's recommendation to adopt Comprehensive Plan goals, policies,and recommended action measures pertaining to citizen involvement, and identify any additional material or information to assist in making its decision at a public hearing scheduled for February 5,2008. KEY FACTS AND INFORMATION SUMMARY The proposed Citizen Involvement Comprehensive Plan Chapter comes from Council's direction to complete a full update of the Tigard Comprehensive Plan. One key difference between this section and the other sections of the Comprehensive Plan Update is that this topic was not included in the Tigard 2007 Resource Document. Instead, the background information is included at the beginning of this chapter. In addition, relevant findings from past citizen surveys and Tigard 2020 Vision Reports were considered. This was done to incorporate the expressed values and attitudes of the hundreds of Tigard citizens who participated in these efforts. Council's direction to update the Comprehensive Plan also stressed the importance of involving citizens. Staff has done this through work with a Citizen Involvement Policy Interest Team that met jointly with the Committee for Citizen Involvement. This policy interest team differed slightly from some of the other interest teams. First, the Committee for Citizen Involvement (CCI) has been reviewing the Comprehensive Plan Public Involvement Program throughout this process. Updating this chapter gave CCI members an opportunity to participate in and provide comments on the process. Secondly, the expertise of the CCI is very apparent in the draft policy language. By way of example,Bev Froude, a member of the CCI,has been volunteering for the City of Tigard since she moved to the area in 1964. In addition, Sue Carver, another CCI member,is currently celebrating her 25th year of service to the Tigard Community. Lastly, the Policy Interest Team included a Planning Commissioner, Rex Caffall, who also serves on the CCI. Through consideration of the background information included at the beginning of the chapter, and previously expressed citizen values and attitudes, the Policy Interest Team and staff arrived at proposed Citizen Involvement goals, policies, and action measures. Subsequently, the Planning Commission held a public workshop on the chapter followed by a Public Hearing. The Commission recommended that Council adopt the updated Citizen Involvement 1:\ADM\Packet'08\080115\1-15-08 AIS CC Workshop CPA 2007-00005(Citizen Involvement).doc • • chapter (CPA2007-00005). At the hearing the Commission did not make any changes to the original proposal, which is attached (Exhibit B). Like all of the new Plan chapters,it is important the Citizen Involvement Chapter be technically sound and capable of being implemented. Therefore, during its development, a Department Review Team was involved to determine its technical accuracy and conformance with applicable laws, rules, and City practices. Staff members from City Administration,Long Range Planning, Current Planning, Capitol Construction and Transportation, and the Library were included on the Department Review Team. In addition to this team, the Chapter was sent to federal, state, and regional agencies for review. It is intended the new Citizen Involvement Chapter provide Tigard with a much better foundation on which to prepare ordinances, development standards, programs, and intergovernmental agreements necessary to ensure all citizens have the opportunity to participate in the City's land use process. Furthermore,many regional, state, and federal agencies make rules and laws pertaining to citizen involvement. By adopting the new Comprehensive Plan chapter, the City signals that it is committed to ensuring all citizens have the opportunity to be involved. The proposed Plan chapter is a significant change from the current Comprehensive Plan,which identifies Citizen Involvement Teams that no longer exist as the primary means for carrying out the citizen involvement program. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS Goal 1: Comprehensive Plan A.Updating the blueprint for the City B.Public input ATTACHMENT LIST Exhibit A: Memo to Council dated December 21, 2007 Exhibit B: Proposed Language for CPA2007-00005 (Citizen Involvement) Exhibit C: Current Comprehensive Plan Language Exhibit D: Planning Commission Meeting Minutes—December 3, 2007 FISCAL NOTES N/A • I:\LRPLN\Council Materials\2008\1-15-08 AIS CC Workshop CPA 2007-00005(Citizen Involvement).doc 2 Exhibit A II • ° ` • MEMORANDUM T I GARD TO: Mayor Craig Dirksen and Members of City Council FROM: Marissa Daniels, Assistant Planner RE: Council Workshop - CPA2007-00005 DA'Z'E: December 21, 2007 At the January 15, 2008 City Council meeting, staff will present the proposed goals, policies, and recommended action measures (see the end of this memo for definitions and obligations) for the Citizen Involvement (Statewide Planning Goal 1) chapter of the updated Comprehensive Plan. The proposed language was approved and recommended by the Planning Commission at the December 3rd public hearing. Staff will discuss the proposed language, answer questions, and provide any requested information that will help assist Council in making its decision at the February 5 public hearing. Throughout the process of working with citizens, City departments, and the Planning Commission, staff has stressed that proposed Comprehensive Plan language must be capable of being implemented, and in the interest of the whole community. Staff has worked closely with citizen stakeholders to explain the implications of certain policy recommendations. Most of the time, the process has achieved a consensus outcome. In staff's role as facilitators, we presented the best professional advice possible to all involved. Sometimes this professional advice was contrary to the wishes of the citizens, but staff has not unilaterally changed or removed citizen recommendations. It is the role of the Planning Commission to recommend, and the City Council to determine, City policy. The general discussion by the Planning Commission on the Citizen Involvement chapter, and the major principles included,is as follows: Citizen Involvement Chapter (Statewide Planning Goal 1) The key principles included in this chapter revolve around Statewide Planning Goal 1. There are two goals contained in this chapter. The first goal is focused on citizen involvement in land use to ensure that everyone has the opportunity to participate in all phases of the planning process. The second goal is more general, although it still applies to land use, to ensure citizens have access to 1:\ADM\Packer'O8\1180]15\1-15-08 Exhibit A CC Workshop CPA 2007-O)OO.doc 1 • information and opportunities to communicate with City staff, elected, and appointed officials. The Planning Commission commended the work of the Policy Interest Team and the Committee for Citizen Involvement. The Commission did not recommend any changes to the proposed language. Definitions and Obligations of Goals, Policies, and Recommended Action Measures Tigard Comprehensive Plan Comprehensive Plan goals, policies, and recommended action measures have different definitions, and impart different obligations to decision makers. They also relate differently to one another. The following describes goals, policies, and recommended action measures in greater detail. Goals, policies and recommended action measures identify the intent of the City to accomplish certain results. The goals and policies relate to one another and are obligations the City wishes to assume. Recommended action measures support the obligations to achieve a desired end, but do not signify an obligation themselves. Goal Definition - A general statement indicating a desired end or the direction the City will follow to achieve that end. Obligation -The City cannot take action which violates a goal statement unless: 1. Action is being taken which clearly supports another goal. 2. There are findings indicating the goal being supported takes precedence (in the particular case) over another. Policy Definition - A statement identifying Tigard's position and a definitive course of action. Policies are more specific than goals. They often identify the City's position with regard to implementing goals; however, they are not the only actions the City can take to accomplish goals. Obligation - The City must follow relevant policy statements when amending the Comprehensive Plan, or developing other plans or ordinances which affect land use. To amend the Comprehensive Plan, the City must show consistency with the Statewide Land Use Goals. Such an amendment must take place following prescribed procedures prior to taking an action that would otherwise violate a Plan policy. Recommended Action Measures Definition - A statement which outlines a specific City project or standard which, if executed, would implement goals and policies. Recommended action measures also refer to specific projects, standards, or courses of action the City desires other jurisdictions to take in regard to specific issues. These statements also define the relationship the City desires to have with other jurisdictions and agencies in implementing Comprehensive Plan goals and policies. Obligation - Completion of projects, adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies, will depend on a number of factors such as citizen priorities, finances, staff availability, etc. 1:\ADM\Packer'08\080115\1-15-08 Exhibit A CC Workshop CPA 211117-001105.doc 2 • • •/ 4110 • The City should periodically review and prioritize recommended action measures based on current circumstances, community needs, and the City's goal and policy obligations. These statements are suggestions to future City decision-makers as ways to implement the goals and policies. The listing of recommended action measures in the plan does not obligate the City to accomplish them. Neither do recommended action measures impose obligations on applicants who request amendments or changes to the Comprehensive Plan. The list of recommended action measures is not exclusive. 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These voices are a key component to a livable community and help elected officials in establishing the priorities for City government. This value given to citizen involvement is not a new idea, but one that professionals in the planning field have long identified as an important aspect of the planning process. This is particularly true at the local level where neighborhood residents need to be empowered to help develop ideas and plans that reflect the wishes of the community. The City's commitment to Citizen Involvement is partly based on Statewide Planning Goal 1. GOAL 1: Citizen Involvement ' - "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Goal 1 requires the local citizen involvement program"clearly define procedures by which the general public will be involved in the ongoing land-use process." These actions include methods to involve citizens in land use issues; promoting successful two-way communication and feedback between the City and its citizens;means by which citizens may affect outcomes; clarity and availability of technical "Tigard information; and financial support and other resources for citizen involvement efforts. All of complies these actions align.with the community's vision where citizens are informed about how to access with the public services and understand their responsibility • • to participate as members of the community. state's citizen involvement Citizen Involvement . Requirements and Aspirations requirements.," Tigard complies with the state's citizen involve- ment requirements as they relate to the City's land use program activities.As part of its Community Development Code, the City has adopted application, notice, and hearing procedures that assure the procedural rights of both applicants and citizens are observed during quasi-judicial land use procedures. In addition,the Development Code contains specific notice,application,and procedural require- ments to guide the review and hearing process of legislative land use matters such as the update of the Comprehensive Plan; changes to the Community Development Code;Plan and Zoning Map amendments;and development of specific area plans, etc. Comprehensive Plan I City of Tigard 1-1 • •VII illCITIZEN INVOLVEMENT It is the City's intention to maintain and improve citizen involvement as part of the land use planning program. However,Tigard also values citizen involvement in all other City government venues. The City aspires to engage its citizens to address important community issues and for them to express their collective voice to decision-makers. Therefore, the Citizen Involvement chapter includes goals,policies and recommended action measures that reflect Tigard's citizen involvement values and aspirations, as well as the need to observe state requirements related to land use planning. Citizen Involvement in Tigard "Tigard has Tigard has a long history of citizen involve- a long history ment in City affairs,including land use planning. of citizen The structure of citizen involvement has evolved over time, beginning with the creation involvement of Tigard's Community Plan in 1971. Shortly thereafter,in 1973 the City began to formulate . in City affairs, Neighborhood Planning Organizations (NPOs) and a Committee for Citizen Involvement (CCI), including land both of which were formally recognized in 1975. use planning." After the creation of Neighborhood Plans, participation in NPOs and the CCI lapsed until .. they were reestablished in 1982 to work on an update of the Tigard Comprehensive Plan. After the updated plan was approved by the Land Conservation and Development Commission in 1984, the function of NPOs transitioned to a community involvement body focused on land use issues. In 1992, the City Council prioritized citizen involvement and replaced the Neighborhood Planning Organizations with Citizen Involvement Teams (CITs). At this time the Comprehensive Plan was updated to shift emphasis from the NPOs to the CITs. The structure of the Committee for Citizen Involvement (CCI) was also revised to include Citizen Involvement Team Facilitators. This effort continued until 2002 when participation reached a lull. In 2004 the City again took steps to reactivate the CCI. The CCI's membership was expanded to include the remaining Citizen Involvement Team Facilitators and a representative from each of the City's active boards and commissions (Planning Commission, Library Board,Parks and Recreation Advisory Board, 1-2 City of Tigard I Comprehensive Plan • ,4 CITIZEN INVOLVEMENT ir etc). The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation in the wide range of non land use issues, and on improving the effectiveness of the City's two-way communication with citizens. In 2007 the City Council again stressed the importance of citizen involvement by adopting as one of its goals, "Improve communication with Tigard's citizens." Subsequently, the City moved to strengthen citizen involvement through establishment of the Tigard Enhanced Neighborhood Program. This was done to "...the City foster broader and more diverse citizen involve- ment in land use activities and other aspects of involves its City government. CCI membership was also expanded. In addition to its current member- Citizens and ship,the CCI includes five citizens appointed "at-large," a youth representative,and Tigard seeks advice Neighborhood Program representatives. on important Besides the CCI and Neighborhood Program, community the City involves its citizens and seeks advice on important community issues in several other ways. issues..." These include Council appointed boards and commissions such as the Planning Commission, Library Board,Tree Board,Parks and Recreation Advisory Board,Budget Committee,Youth Advisory Committee,etc. Furthermore,Council often appoints ad hoc citizen committees to provide advice on matters such as public facilities,land-use,urban design,transportation projects,etc. Honoring Past Citizen Involvement — "Tigard Beyond Tomorrow" The Tigard Comprehensive Plan also honors the past efforts by Tigard's citizens to express a shared community vision of the future. During the past decade Tigard citizens met and assembled the Tigard Vision from the results of community workshops, surveys,open houses,and ongoing dialogues with citizens and the business community. The values and aspirations expressed by"Tigard Beyond Tomorrow"visioning have been significant in the 2007 Comprehensive Plan update. Comprehensive Plan I City of Tigard 1-3 • • • • bui CITIZEN INVOLVEMENT KEY FINDINGS: • Tigard's citizen involvement efforts have changed over time and the Comprehensive Plan's current Citizen Involvement chapter is out of date. It requires significant update to reflect current conditions, circumstances, community values and aspirations. • Tigard's citizen involvement efforts are partially based on Statewide Planning Goal 1, Citizen Involvement. However,the City • i "...the C ty values citizen involvement in all aspects of values citizen City government and seeks to involve its citizens in other venues. involvement • Implementing Statewide Planning Goal 1 and in all aspects Tigard Development Code Standards will ensure citizens can participate in the of City City's quasi-judicial and legislative land use government processes. • Other avenues for citizen participation and seeks include Council appointed boards and to involve commissions and ad hoc citizen advisory committees. its citizens • Tigard is committed to: successful two-way in other communication and feedback between the City and its citizens; providing processes by venues." which citizens may affect outcomes;clarity and availability of technical information; and providing financial support and other resources for citizen involvement efforts. • The charge of the Committee for Citizen Involvement is to promote citizen involvement in land use matters and in many other aspects of City government. • Update of the Comprehensive Plan has involved a structured citizen involve- ment effort including open houses, engagement of policy interest teams and boards and commissions,Planning Commission,and City Council work sessions and public hearings. Also, the Comprehensive Plan Project has been significantly informed by the Tigard Beyond Tomorrow visioning process. 1-4 City of Tigard I Comprehensive Plan • CITIZEN INVOLVEMENT 10 • The citizens of Tigard value and understand their responsibility to participate as members of the community. GOAL: 1.1 Provide citizens,affected agencies and other jurisdictions the opportunity to participate in all phases of the planning "The citizens process. of Tigard POLICIES: value and 1. The City shall maintain a Committee for understand Citizen Involvement representative of a broad cross-section of the Community to: their responsibility A. Make recommendations to the City regarding ways to engage the public in to participate City issues,projects,and the land use process; as members B. Help implement and develop a public of the information and citizen involvement program applicable to a wide range of commiZnZty." issues;and C Support the enhancement of Tigard's overall level and quality of civic engagement by promoting meaningful citizen involvement in city government. 2. The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. 3. The City shall establish special citizen advisory boards and committees to provide input to the City Council,Planning Commission,and City staff. 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appointed board or committee. Comprehensive Plan I City of Tigard 1-5 • •i ' • CITIZEN INVOLVEMENT 110 GOAL: 1.2 Ensure all citizens have access to: A. Information on issues in an understandable form, and B. Opportunities for two-way commu- nication with City staff, elected and appointed officials. "The City POLICIES: Shall work 1. The City shall ensure pertinent informa- 1naxuniZe tion is readily accessible to the community citizen and presented in such a manner that even technical information is easy to understand. involvement 2. The City shall utilize such communication through methods as mailings,posters,newslet- ters, the internet, and any other available education media to promote citizen involvement and and continue to evaluate the effectiveness of methods used. accessibility." 3. The City shall work to maximize citizen involvement through education and accessibility. 4. The City shall ensure citizens receive a timely response from policy- makers regarding recommendations made through the citizen involve- ment program. 5. The City shall seek citizen participation and input through collabora- tion with community organizations,interest groups,and individuals in addition to City sponsored boards and committees. RECOMMENDED ACTION MEASURES: i. Provide translations of information to non-English speaking members of the community. ii. Update and maintain the City of Tigard Communications Plan. Comprehensive Plan I City of Tigard 1-7 • • • fl) �ILI CITIZEN INVOLVEMENT iii. Ensure that when citizens ask questions the response is welcoming, timely,and includes sources of additional information. iv. Review City notification requirements and methods periodi- cally to determine if they adequately provide notice to affected citizens. Revise these requirements and methods as necessary. • v Continue to publish information on land use planning issues in a form accessible to all citizens. vi. Utilize methods such as town halls, open houses, public displays,newsletters,mailings,and the internet to inform the public about important issues and events. vii. Update and maintain a running list of citizen involvement opportunities to be posted in City Hall,the Tigard Library,and online. viii. Include and publicize a final citizen involvement report at the end of any major decision or process. ix. Define the feedback mechanism in advance of citizen comment. x. Ensure response to citizen comment is welcoming, timely,and includes suggestions for how citizens can be further involved. xi. Update and maintain a list of community organizations to participate in discussion of City issues. xii. Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. xiii. Require Communication Plans in advance of major City Projects for review by the Committee for Citizen Involvement. 1-8 City of Tigard I Comprehensive Plan • M Current • Comprehensive Plan Exhibit C 2. CITIZEN INVOLVEMENT This chapter addresses Statewide Planning Goal#1: "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Tigard is now well known for its active citizen participation program; primarily with the Neighborhood Planning Organizations. Through the drafting and adoption of the Comprehensive Plan,these organizations contributed their time and energy developing Tigard's plan. Plan policies have been prepared to preserve the continuity of Tigard's active citizen involvement program and to ensure that citizens will continue to have access to information that enables them to identify, understand,and have input into the planning issues related to implementation of the Comprehensive Plan. Additional information on this topic is available in the"Comprehensive Plan Report: Citizens Involvement." Findings • Throughout the development of the Tigard Comprehensive Plan, the City has actively sought the participation of Neighborhood Planning Organizations and other citizens groups. • The Neighborhood Planning Organizations and the Committee for Citizen Involvement met on a monthly basis throughout the Comprehensive Plan revision process. • Continued citizen participation in all aspects of land use planning helps to ensure that City government meets the needs of Tigard's citizens. • In order to participate in land use planning decisions, citizens need to have access to information which enables them to become aware of and informed about planning issues and City policies. It is essential that this information be made available to all citizens in an understandable form. • Land use planning education is important to promote and stimulate interest in the citizen participation process during all phases of planning. POLICY 2.1.1 THE CITY SHALL MAINTAIN AN ONGOING CITIZEN INVOLVEMENT PROGRAM AND SHALL ASSURE THAT CITIZENS WILL BE PROVIDED AN OPPORTUNITY TO BE INVOLVED IN ALL PHASES OF THE PLANNING PROCESS. IMPLEMENTATION STRATEGIES 1. The City shall periodically review notification requirements and methods to determine if they adequately provide notice to affected citizens and revise these requirements and methods as necessary. 2. The City shall continue to assist and support any City Council recognized citizen group in providing adequate meeting places,distribution of materials, policy direction and staff involvement. 3. Additional citizen task forces shall be appointed by the City Council, as the need arises, to advise the City with regard to Comprehensive Plan issues. POLICY 2.1.2 THE OPPORTUNITIES FOR CITIZEN INVOLVEMENT PROVIDED BY THE CITY SHALL BE APPROPRIATE TO THE SCALE OF THE PLANNING EFFORT AND SHALL INVOLVE A BROAD CROSS-SECTION OF THE COMMUNITY: a. THE CITIZEN INVOLVEMENT TEAMS SHALL BE THE PRIMARY MEANS FOR CARRYING OUT THE PROGRAM; Vol. II, Policy 2-1 r b. WHERE APPROPRIATE,OTHER INVOLVEMENT TECHNIQUES WILL BE USED;AND c. THE CITIZEN INVOLVEMENT TEAM FACILITATORS SHALL SERVE AS THE COMMITTEE FOR CITIZEN INVOLVEMENT AND SHALL BE RESPONSIBLE FOR EVALUATING THE CITIZEN INVOLVEMENT PROGRAM AND FOR WORKING WITH THE NEIGHBORHOOD PLANNING ORGANIZATIONS IN RECOMMENDING CHANGES IN THE PROGRAM. IMPLEMENTATION STRATEGIES 1. The Committee for Citizen Involvement shall conduct their citizen involvement programs in accordance with the needs of the Tigard community and LCDC Goal #1 requirements. A review and evaluation of each group's programs and processes shall be reported to the Planning Commission and City Council on a yearly basis. 2. The City Council, the Planning Commission, and the Committee for Citizen Involvement shall recommend, as needed, additional methods for involving citizens in the planning process. POLICY 2.1.3 THE CITY SHALL ENSURE THAT INFORMATION ON LAND USE PLANNING ISSUES IS AVAILABLE IN AN UNDERSTANDABLE FORM FOR ALL INTERESTED CITIZENS. IMPLEMENTATION STRATEGIES 1. The City shall continue to publish information on land use planning issues in a form accessible to all citizens. (Ord. 93-19) Vol. II, Policy 2-2 Exhibit C • • CITY OF TIGARD PLANNING COMMISSION Meeting Minutes December 3, 2007 1. CALL TO ORDER President Inman called the meeting to order at 7:04 p.m. The meeting was held in the Tigard Civic Center,Town Hall, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Inman; Commissioners Anderson, Caffall, Doherty, Fishel, Hasman,Vermilyea, and Walsh Commissioners Absent: Commissioner Muldoon Staff Present: Ron Bunch,Assistant Community Development Director;Marissa Daniels, Assistant Planner;Jerree Lewis, Confidential Executive Assistant; Doreen Laughlin, Administrative Specialist II 3. COMMUNICATIONS Other than a quick explanation by Doreen Laughlin about a handout on Zoning, there were no further communications to report. 4. APPROVE MEETING MINUTES There was a motion by Commissioner Caffall, seconded by Commissioner Walsh, to approve the November 19, 2007 meeting minutes as submitted. The motion was approved as follows: AYES: Caffall,Doherty, Hasman, Inman,Walsh NAYS: None ABSTENTIONS:Vermilyea, Fishel,Anderson EXCUSED: Muldoon 5. PUBLIC HEARING 5.1 COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00005 Tigard Comprehensive Plan Update of Statewide Planning Goal 1: Citizen Involvement PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 1 I:1LRPLMCOMPPLAMVdumeII CPA12007-00005CC Hearing 2-05-O8 Exhit t C CC Hearing CPA 2007-00005.Ooc . S REQUEST: Amendments to the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals, policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code_ amendments. LOCATION: Citywide ZONE: CBD, C-G, C-P, I-H, I-L, I-P, MUC, MUE, MUE-1, MUE-2, MUR-1, MUR-2, R-1, R-2, R-3.5, R-4.5, R-7, R-12, R-25. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390;Comprehensive Plan Topics 1 and 2;and Statewide Planning Goal 1. STAFF REPORT Assistant Planner, Marissa Daniels, presented the staff report on behalf of the City. Her main points follow: A. This Comprehensive Plan Amendment is in response to Statewide Planning Goal 1 which is - "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." B. The draft Citizen Involvement goals, policies, and action measures are based on: - Key Findings,which are included at the beginning of the draft Chapter. Unlike the other chapters seen so far, the key findings were not included in the Tigard 2007 Resource Document. - Community Issues and Values, which were identified by Citywide surveys and the TBT visioning process. - Current Comprehensive Plan Policies - The work of the Policy Interest Team and the Department Review Team. C. The Policy Interest Team met 4 times over the past few months. - The Team met jointly with the Committee for Citizen Involvement, which has overseen the development of this chapter. D. The Department Review Team - Met twice to review the draft language - included representatives from Police, the Library,City Administration, Current Planning, Long Range Planning, and Engineering E. In addition to review by City staff and residents, Staff also received comments from Clean Water Services and the Oregon Department of Land Conservation and Development who PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 2 IALRPLeACOMPPLAMVOlumeII\GPA 2007-00005\CC Meann02-05-08 Exhibit C CC Hearing CPA 2007-00005.00C • • forwarded the Comments of the Citizen Involvement Advisory Committee (CIAC). - The suggestions, which were relevant to the chapters, have been incorporated into the document. - Exhibit D is a memo in response to a number of questions asked by the CIAC about our Citizen Involvement Program. - The proposed CCI bylaws are attached to the memo to give you more information about the Committee. The Chair of the Committee Basil Christopher was also present at the workshop. - City Council will be reviewing the proposed bylaws on December 11, 2007. F. A number of outside agencies had an opportunity to review this proposal and did not respond. Those agencies are listed on page 9 of the staff report. G. This chapter also includes the revisions as discussed at the November 19, 2007 Workshop meeting. H. As detailed in the Staff report, Staff finds the proposed amendment to comply with all applicable criteria and recommends the Planning Commission recommend approval of the amendment to the Tigard City Council. At this point, President Inman asked the commissioners if they had any questions or comments. There were no significant questions or comments. PUBLIC TESTIMONY President Inman opened up the meeting to public testimony. There was no one present scheduled to speak, so President Inman closed the public hearing. PUBLIC HEARING CLOSED There was a motion by Commissioner Doherty,which was as follows: "I move the Planning Commission forward a recommendation of approval to the City Council of application CPA2007- 00005 and adoption of the findings based on the staff report and the testimony that was heard last week." Commissioner Caffall seconded the motion and a vote was taken. The motion carried as follows: AYES: Anderson, Caffall,Doherty, Fishel, Hasman, Inman,Vermilyea,Walsh NAYS: None PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 3 I:LLRPLN\COMPPIAMVolumellCCPA 12007-000051CC Heaing12-05.08 6dti*it C CC Hearing CPA 2007-00005 doe • • • ABSTENTIONS: None EXCUSED: Muldoon Staff updated the commission on the status of the Comp Plan update. 6. OTHER BUSINESS • Doreen reported there are no other meetings in December and, as of now, there is no meeting scheduled for January. The next Planning Commission meeting will most likely be held on February 4, and there will be only one meeting that month due to the holiday (President's Day). • Commissioner Walsh along with the rest of the commissioners acknowledged the many years of wonderful service Jerree Lewis had brought to the Planning Commission as Secretary for the past 13 years. He said she would be greatly missed, and they all thanked her. 7. ADJOURNMENT President Inman adjourned the meeting at 7:18 pm. Doreen Laughlin,Administrative Specialist II A1TEST: President Jodie Inman PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 4 I:LLRPLMCOMPPLAMVdumell tCPA12007.00005\CC Hearin0\2-05-08 Exhibit C CC Hearing CPA 2007-00005.doc !. • • Exhibit D CITY OF TIGARD PLANNING COMMISSION Meeting Minutes December 3,2007 1. CALL TO ORDER President Inman called the meeting to order at 7:04 p.m. The meeting was held in the Tigard Civic Center,Town Hall, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Inman;Commissioners Anderson, Caffall,Doherty, Fishel, Hasman,Vermilyea, and Walsh Commissioners Absent: Commissioner Muldoon Staff Present: Ron Bunch,Assistant Community Development Director;Marissa Daniels, Assistant Planner;Jerree Lewis, Confidential Executive Assistant; Doreen Laughlin, Administrative Specialist II 3. COMMUNICATIONS Other than a quick explanation by Doreen Laughlin about a handout on Zoning, there were no further communications to report. 4. APPROVE MEETING MINUTES There was a motion by Commissioner Caffall, seconded by Commissioner Walsh, to approve the November 19, 2007 meeting minutes as submitted. The motion was approved as follows: AYES: Caffall, Doherty,Hasman, Inman,Walsh NAYS: None ABSTENTIONS: Vermilyea, Fishel,Anderson EXCUSED: Muldoon 5. PUBLIC HEARING 5.1 COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00005 Tigard Comprehensive Plan Update of Statewide Planning Goal 1: Citizen Involvement PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 1 I:ILRPLMCoundl Materlals V008%1-15-08 Exh bt D CC Workshop CPA 2007-00005Aoc • • h . REQUEST: Amendments to the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals, policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code_ amendments. LOCATION: Citywide ZONE: CBD, C-G, C-P, I-H, I-L, I-P, MUC, MUE, MUE-1, MUE-2, MUR-1, MUR-2, R-1, R-2, R-3.5, R-4.5, R-7, R-12, R-25. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390;Comprehensive Plan Topics 1 and 2;and Statewide Planning Goal 1. STAFF REPORT Assistant Planner, Marissa Daniels, presented the staff report on behalf of the City. Her main points follow: A. This Comprehensive Plan Amendment is in response to Statewide Planning Goal 1 which is - "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." B. The draft Citizen Involvement goals,policies, and action measures are based on: - Key Findings, which are included at the beginning of the draft Chapter. Unlike the other chapters seen so far, the key findings were not included in the Tigard 2007 Resource Document. - Community Issues and Values, which were identified by Citywide surveys and the TBT visioning process. - Current Comprehensive Plan Policies - The work of the Policy Interest Team and the Department Review Team. C. The Policy Interest Team met 4 times over the past few months. - The Team met jointly with the Committee for Citizen Involvement, which has overseen the development of this chapter. D. The Department Review Team - Met twice to review the draft language . - included representatives from Police, the Library, City Administration, Current Planning, Long Range Planning, and Engineering E. In addition to review by City staff and residents, Staff also received comments from Clean Water Services and the Oregon Department of Land Conservation and Development who PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 2 I:LLRPU4 Coundl Matenalst200811-1508 Extnhd D CC Workshop CPA 2007-00005.doc r• r . • • forwarded the Comments of the Citizen Involvement Advisory Committee (CIAC). - The suggestions, which were relevant to the chapters, have been incorporated into the document. - Exhibit D is a memo in response to a number of questions asked by the CIAC about our Citizen Involvement Program. - The proposed CCI bylaws are attached to the memo to give you more information about the Committee. The Chair of the Committee Basil Christopher was also present at the workshop. - City Council will be reviewing the proposed bylaws on December 11, 2007. F. A number of outside agencies had an opportunity to review this proposal and did not respond. Those agencies are listed on page 9 of the staff report. G. This chapter also includes the revisions as discussed at the November 19, 2007 Workshop meeting. H. As detailed in the Staff report, Staff finds the proposed amendment to comply with all applicable criteria and recommends the Planning Commission recommend approval of the amendment to the Tigard City Council. At this point, President Inman asked the commissioners if they had any questions or comments. There were no significant questions or comments. PUBLIC TESTIMONY President Inman opened up the meeting to public testimony. There was no one present scheduled to speak, so President Inman closed the public hearing. PUBLIC HEARING CLOSED There was a motion by Commissioner Doherty, which was as follows: "I move the Planning Commission forward a recommendation of approval to the City Council of application CPA2007- 00005 and adoption of the findings based on the staff report and the testimony that was heard last week." Commissioner Caffall seconded the motion and a vote was taken. The motion carried as follows: AYES: Anderson, Caffall,Doherty,Fishel, Hasman, Inman,Vermilyea,Walsh NAYS: None PLANNING COMMISSION MEETING DIINUTES—December 3,2007—Page 3 t:YRPLMCourrdl Materials 200811-15-08 Exhibit D CC Workshop CPA 2007-00005.doc ABS'T'ENTIONS: None EXCUSED: Muldoon Staff updated the commission on the status of the Comp Plan update. 6. OTHER BUSINESS • Doreen reported there are no other meetings in December and, as of now, there is no meeting scheduled for January. The next Planning Commission meeting will most likely be held on February 4, and there will be only one meeting that month due to the holiday (President's Day). • Commissioner Walsh along with the rest of the commissioners acknowledged the many years of wonderful service Jerree Lewis had brought to the Planning Commission as Secretary for the past 13 years. He said she would be greatly missed, and they all thanked her. 7. ADJOURNMENT President Inman adjourned the meeting at 7:18 pm. Doreen Laughlin,Administrative Specialist II A'I"1 EST: President Jodie Inman PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 4 I:LLRPLMCormdl Materialss2008\1-15-08 Exhibit D CC Workshop CPA 2007-00005.doc • City of Tigard Planning Commission — Agenda MEETING DATE: November 19, 2007, 7:00 p.m. MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 1. CALL TO ORDER 7:00 p.m. • 2. ROLL CALL 7:00 p.m. 3. COMMUNICATIONS 7:02 p.m. 4. APPROVE MINUTES 7:10 p.m. 5. PUBLIC HEARING 7:15 p.m. 5.1 COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00006 Tigard Comprehensive Plan Update of Statewide Planning Goal 9: Economic Development and Goal 10: Housing REQUEST: Amendments to the current Comprehensive Plan Topic 5: Economy and Topic 6: Housing by updating the goals, policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code_ amendments. LOCATION: Citywide. ZONE: All City zones. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390, Comprehensive Plan Policies 1, 2, 5 and 6; Metro Functional Plan Title 1, 4, 6, 7 and 12; and Statewide Planning Goals 1, 2, 9 and 10. 6. COMPREHENSIVE PLAN UPDATE WORKSHOP - CITIZEN INVOLVEMENT 8:00 7. OTHER BUSINESS 8:45 p.m. 8. ADJOURNMENT 8:50 p.m. PLANNING COMMISSION AGENDA- NOVEMBER 19, 2007 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 I 503-639-4171 I www.tigard-or.gov Page 1 oft • • drat., -View - (; MEMORANDUM ..... m& ter■.` TIGARD TO: Planning Commission FROM: Marissa Daniels, Assistant Planner RE: Citizen Involvement Workshop DATE: November 6, 2007 At the November 19th Planning Commission meeting,staff will present the draft goals,policies, and recommended action measures for the Citizen Involvement chapter for Planning Commission review,discussion, and editing. The draft goals,policies, and recommended action measures were created based on a number of activities and include: • Tigard Beyond Tomorrow Visioning Process • Community surveys over the past several years • Tigard 2007 Resource Report • Citizen review of draft goals at two Comprehensive Plan open houses • Committee for Citizen Involvement Review • Citizen input at Policy Interest Team meetings These draft goals,policies, and recommended action measures are intended to reflect the community's values and aspirations for land use planning. They also aim to organize and coordinate the relationships between people,land, and resources to meet the current and future needs of Tigard. This meeting gives the Planning Commission the opportunity to ask questions of staff on the concepts or content of the language that is included in the draft goals,policies,and recommended action measures.This is also the appropriate time to evaluate the citizen input versus the views of the Commission on what it ultimately recommends to City Council. The intended outcome of the meeting would be a consensus on the final draft goals,policies, and recommended action measures that will be brought before the Planning Commission for a public hearing on December 3`d. To meet this timeline, a thorough review of the materials before the meeting,with questions ready,will help to ensure a focused review and discussion that is efficient. Remember, staff is available to answer any questions that you may have leading up to the meeting and we encourage you to call or email. Getting all questions answered and the appropriate information will help to facilitate a productive discussion. For questions on Citizen Involvement, contact Marissa Daniels at 503-718-2428 or marissa @tigard-or.gov. 1 . • The attached material for this topic includes: • Draft goals, policies, and recommended action measures • Draft Key Findings,as this section was not included in the Tigard 2007 Resource Document • `Building blocks" based on the Tigard 2007 Resource Report,visioning process,and surveys that were used with the Policy Interest Teams to provide them with a structure to help develop draft policies • Community Issues/Values gleaned from the visioning process and community surveys • Text from the current Comprehensive Plan to be deleted when the new goals,policies,and action measures are adopted by City Council Included below are some definitions that may be helpful to your review: Goal Definition -A general statement indicating a desired end or the direction the City will follow to achieve that end. Obligation -The City cannot take action which violates a goal statement unless: 1.Action is being taken which clearly supports another goal. 2. There are findings indicating the goal being supported takes precedence (in the particular case) over another. Policy Definition -A statement identifying Tigard's position and a definitive course of action. Policies are more specific than goals.They often identify the City's position in regard to implementing goals. However, they are not the only actions the City can take to accomplish goals. Obligation -The City must follow relevant policy statements when amending the Comprehensive Plan, or developing other plans or ordinances which affect land use such as public facility plans, and zoning and development standards or show'cause why the Comprehensive Plan should be amended consistent with the Statewide Land Use Goals. Such an amendment must take place following prescribed procedures prior to taking an action that would otherwise violate a Plan policy. However, in the instance where specific plan policies appear to be conflicting, the City shall seek solutions which maximize each applicable policy objective within the overall context of the Comprehensive Plan and Statewide Goals.As part of this balancing and weighing process, the City shall consider whether the policy contains mandatory language (e.g., shall,require) or more discretionary language (e.g.,may, encourage). Recommended Action Measures Definition -A statement which outlines a specific City project or standard which,if executed,would implement goals and policies. Recommended action measures also refer to specific projects, standards,or courses of action the City desires other jurisdictions to take in regard to specific issues. 2 • • These statements also define the relationship the City desires to have with other jurisdictions and agencies in implementing Comprehensive Plan goals and policies. Obligation - Completion of projects,adoption of standards,or the creation of certain relationships or agreements with other jurisdictions and agencies,will depend on a number of factors such as citizen priorities, finances,staff availability,etc. The City should periodically review and prioritize recommended action measures based on current circumstances, community needs, and the City's goal and policy obligations. These statements are suggestions to future City decision-makers as ways to implement the goals and policies. The listing of recommended action measures in the plan does not obligate the City to accomplish them. Neither do recommended action measures impose obligations on applicants who request amendments or changes to the Comprehensive Plan. The list of recommended action measures is not exclusive. It may be added to, or amended, as conditions warrant. 3 • • -DRAFT- GOAL 1:CITIZEN INVOLVEMENT Statewide Planning Goal 1 The City's commitment to Citizen Involvement is partly based on Statewide Planning Goal 1. The Goal states, "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Goal 1 requires the local citizen involvement program "clearly define procedures by which the general public will be involved in the ongoing land-use process." These actions include methods to involve citizens in land use issues; promoting successful two-way communication and feedback between the City and its citizens;means by which citizens may affect outcomes; clarity and availability of technical information; financial support and other resources for citizen involvement efforts. • Citizen Involvement Requirements and Aspirations Tigard complies with the state's citizen involvement requirements as they relate to the City's land use program activities. The City has adopted as part of its Community Development Code application, notice, and hearing procedures that assure the procedural rights of both applicants and citizens are observed during quasi-judicial land use procedures. In addition, the Development Code contains specific notice application and procedural requirements to guide the review and hearing process of legislative land use matters such as the update of the Comprehensive Plan Use Plan; changes to the Community Development Code;Plan and Zoning Map amendments; development of specific area plans, etc. It is the City's intention to maintain and improve citizen involvement as part of the land use planning program. However,Tigard also values citizen involvement in all other City Government venues. The City aspires to engage its citizens to address important community issues and for them to express their collective voice to decision-makers. Therefore, the Citizen Involvement Chapter includes goals,policies and recommended action measures that reflect Tigard's citizen involvement values and aspirations as well as the need to observe state requirements related to land use planning. Citizen Involvement in Tigard Tigard has a long history of citizen involvement in City affairs,including land use planning. The structure of citizen involvement has evolved over time,beginning with the creation of Tigard's Community Plan in 1971. Shortly thereafter,in 1973 the City began to formulate Neighborhood Planning Organizations (NPOs) and a Committee for Citizen Involvement (CCI) which were formally recognized in 1975. After the creation of Neighborhood Plans, participation in NPOs and the CCI lapsed until they were reestablished in 1982 to work on an update of the Tigard Comprehensive Plan. After the updated plan was approved by the Land Conservation and Development Commission in 1984,the function of NPOs transitioned to a community involvement body focused on land use issues. City of Tigard CPA 2007-00005 (Citizen Involvement) 1 • • -DRAFT- In 1992, the City Council prioritized citizen involvement and replaced the Neighborhood Planning Organizations with Citizen Involvement Teams (CITs).At this time the Comprehensive Plan was updated to shift emphasis from the NPOs to the CITs. The Committee for Citizen Involvement's structure was also revised to include Citizen Involvement Team Facilitators. This effort continued until 2002 when participation reached a lull. In 2004 the City again took steps to reactivate the Committee for Citizen Involvement (CCI). The CCI's membership was expanded to include the remaining Citizen Involvement Team Facilitators and a representative from each of the City's active boards and commissions (Planning Commission,Library Board Parks Recreation Advisory Board, etc). The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation in the wide range of non-land use issues and on improving the effectiveness of the City's two-way communication with citizens. In 2007 the City Council again stressed the importance of citizen involvement by adopting as one of its goals, "Improve communication with Tigard's citizens." Subsequently, the City moved to strengthen citizen involvement through establishment an enhanced neighborhood program. This was done to foster broader and more diverse citizen involvement in land use activities and other aspects of City government. CCI membership was also expanded. In addition to its current membership, the CCI includes five citizens appointed "at-large"; a youth representative, and Tigard Neighborhood Organization representatives. Besides the CCI and Neighborhood Organizations, there are several other ways,including Council appointed boards and commissions through which the City involves its citizens and seeks advice on important community issues. These include the Planning Commission, Library Board,Tree Board,Parks and Recreation Advisory Board,Budget Committee, Youth Advisory Committee,etc. Furthermore, Council often appoints ad hoc citizen committees to provide advice on matters such as public facilities,land-use,urban design, transportation projects etc. Honoring Past Citizen Involvement— "Tigard Beyond Tomorrow" The Tigard Comprehensive Plan also honors the past efforts by Tigard's citizens to express a shared community vision of the future. During the past decade Tigard citizens met and assembled the community vision from the results of community workshops, surveys, open houses,and ongoing dialog with citizens and the business community. The values and aspirations expressed by"Tigard Beyond Tomorrow"visioning has been significant in the 2007 Comprehensive Plan update. Key Findings • Tigard's citizen involvement efforts have changed over time and the Comprehensive Plan's Current Citizen Involvement Chapter is out of date and requires significant update to reflect current conditions, circumstances, community values and aspirations. City of Tigard CPA 2007-00005 (Citizen Involvement) 2 • • -DRAFT- • Tigard's citizen involvement efforts are partially based on Statewide Planning Goal 1, Citizen Involvement. However the City values citizen involvement in all aspects of city government and seeks to involve its citizens in other venues. • Statewide Planning Goal 1 and implementing Tigard Development Code Standards ensure citizens can meaningfully participate in the City's quasi-judicial and legislative land-use processes. • Other avenues for citizen participation input include Council appointed boards and commissions and ad hoc advisory citizen committees. • Tigard is committed to: successful two-way communication and feedback between the city and its citizens; providing processes by which citizens may affect outcomes; clarity and availability of technical information;providing financial support and other resources for citizen involvement efforts. • The Charge of the Citizen Involvement Committee is to promote citizen involvement in land use matters and in many other aspects of city government. • Update of the Comprehensive Plan has involved a structured citizen involvement effort including open houses; engagement of policy interest teams and boards and commissions;Planning Commission and city Council work sessions,and public hearings. Also the Comprehensive Plan Project has been significantly informed by the Tigard beyond Tomorrow visioning process. Goal: 1.1 Provide citizens,affected agencies and other jurisdictions the opportunity to participate in all phases of the planning process. Policies: 1. The City shall maintain a Committee for Citizen Involvement representative of a broad cross-section of the Community to: a. Make recommendations to the City regarding ways to engage the public in City issues, projects, and the land use process. b. Help implement and develop a public information and citizen involvement program applicable to a wide range of issues,and c. Support the Enhancement of Tigard's overall level and quality of civic engagement by promoting meaningful citizen involvement in city government 2. The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. 3. The City shall establish special citizen advisory boards and committees as needed to provide input to the City Council,Planning Commission,and City staff. City of Tigard CPA 2007-00005 (Citizen Involvement) 3 • • . -DRAFT- 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appropriate board and committee. Recommended Action Measures: i. Report the Committee for Citizen Involvement's activities annually to the and City Council to ensure they are in accordance with the needs of the Tigard community and Statewide Planning Goal#1 requirements. ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic specific issues relating to citizen involvement as the need arises. iii. Recognize citizens, organizations, and stakeholders who put forth exceptional civic efforts. iv. Work with the Tigard-Tualatin School District and local private schools to encourage the involvement of youth in City government. v. Additional citizen task forces shall be appointed by the City Council, as the need arises, to advise the City with regard to Comprehensive Plan issues. vi. Develop and maintain a neighborhood planning program. vii. Review and evaluate the effectiveness of the citizen involvement program,including the effectiveness of individual boards, committees,and neighborhood organizations on a yearly basis. viii.Assist and support any City Council appointed citizen group by providing adequate meeting places, distribution of materials,policy direction,and staff involvement. Goal: 1.2 Ensure all citizens have access to: a. Information on issues in an understandable form, and b. Opportunities for two-way communication with city staff, elected and appointed officials. Policies: 1. The City shall ensure pertinent information is readily accessible to the community and presented in such a manner that even technical information is easy to understand. 2. The City shall utilize such communication methods as mailings, posters, newsletters, the internet, and any other available media to promote citizen involvement and continue to evaluate the effectiveness of methods used. 3. The City shall work to maximize citizen involvement through education and accessibility. 4. The City shall ensure citizens receive a timely response from policy-makers regarding recommendations made through the citizen involvement program. City of Tigard CPA 2007-00005 (Citizen Involvement) 4 • -DRAFT- 5. The City shall seek citizen participation and input through collaboration with community organizations,interest groups,and individuals in addition to City sponsored boards and committees. Recommended Action Measures: i. When necessary,provide translations of information to non-English speaking members of the community. ii. Update and maintain the City of Tigard Communications Plan. iii. Ensure that when citizens ask questions the response is welcoming, timely,and includes sources of additional information. iv. Periodically review City notification requirements and methods to determine if they adequately provide notice to affected citizens and revise these requirements and methods as necessary. v. Continue to publish information on land use planning issues in a form accessible to all citizens. vi. Utilize methods such as town halls, open houses,public displays,newsletters,mailings, and the internet to educate the public about important issues and events. vii. Update and maintain a running list of citizen involvement opportunities to be posted in City Hall, the Tigard Library,and online. viii.Include and publicize a final citizen involvement report at the end of any major decision or process. ix. Define the feedback mechanism in advance of citizen comment. x. Ensure response to citizen comment is welcoming,timely,and includes suggestions for how citizens can be further involved. xi. Update and maintain a list of community organizations to be contacted annually. xii. Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. City of Tigard CPA 2007-00005 (Citizen Involvement) 5 TIGARD COMPREHENSIVE PLAN POLICY BUILDING BLOCKS REVISED AS OF 6/21/2007 REVISED AS OF 8/15/2007 REVISED AS OF 10/18/2007 CITIZEN INVOLVEMENT GOAL: 1. Provide citizens,affected agencies and other jurisdictions the opportunity to participate in all phases of the planning process. POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy-Principle (Cornerstone): Policies: •---{Formatted:Bullets and Numbering j • The Citizen Involvement Committee is important to 1.1 The City shall maintain a Committee for Citizen • Tigard. (2 green dots) Involvement representative of a broad cross-section ,l Deleted:Develop and h ' Comment:The CCI feels should is of the Community to: (4 green dots) the appropriate term. Other Building Blocks (actions and results): r Comment:Stakeholders needs to be • The City shall establish / maintain Citizen • a. Make recommendations to the City regarding ; defined and should be included. y n a zen ecomen ons ty re g g ,' There are many areas outside of the Involvement Committee. ways to engage the public in City issues, /; City,such as Bull Mountain that are 'I' also effected by City Policy. • The CIC should represent a broad range of interests. (1 projects.and the land use process. ',' green dot) ,''; Comment:Engagement should be r ,' meaningful,more than just sending • Promote citizen involvement relating to City actions, b. Jlelp implement and develop a public ; ; police. I ' I Comment:How can we achieve especially land use,major policy initiatives and projects. information and citizen involvement program; , , this?Meeting with City Council once applicable to a wide range of issues,and a year is not working.What is the • The CIC should/can/may)Ladvise the City Council, 1'; / procedure for getting projects and Planning Commission,Staff and other City Boards in ;; ; ideas off the ground to staff and City ' , Council?The CCI would like to ways to involve Tigard's citizens / stakeholders' for the c. 'Support the Enhancement of Tigard's overall' ' ensure there effective City ceencil. purpose of increasing overall civic engagement.1(1 green _ level and quality of civic engagement by dot) promoting meaningful citizen involvement in maybe not policy issu/e.rocess issue, city government] I _ ;'_- Comment:Comment cards,Open Houses Action Measures: , Formatted:Indent:Left: 0 pt, Hanging: 29.05 pt,Bulleted+Level: 1.1 Report the Committee for Citizen Involvement's •- 2+Aligned at: Opt+Tab after: 18 activities annually to the?nd City Council to ensure pt+List tab at:Not pt 18 29.05 y f� pt,List tab+Not at 18 pt they are in accordance with the needs of the Tigard--I Deleted:Planning Commission ) 1 community and Statewide Planning Goal#1 requirements.l -- Comment:The Action Measure is similar to Implementation strategy#1 2.1 Establish a process for the Citizen Involvement under policy 2.1.2 in the current Committee to meet with the City Council and Comprehensive Plan. Planning Commission on topic specific issues relating to citizen involvement as the need arises. POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: Tigard Citizens need to know their role in each 1.2 The City shall define and publicize an appropriate role phase of the planning process.1(2 green dots) for citizens in each phase of the land use planning --- comment:The phases if the planning process are defined in the process. statewide planning goals.We can Other Building Blocks (actions and results) include this in a definitions section. s • The City shall define the roles and expectations in Action Measures: advance for each phase of the planning process.(2green 1.1 Recognize citizens,organizations, and stakeholders dots) who put forth exceptional civic efforts. • The citizen involvement effort shall be appropriate to the scale of the planning effort. (1green dot) 1.2 Work with the Tigard-Tualatin School District and • Citizens need follow through from the City regarding local private schools to encourage the involvement their input. For example,a final findings report.This of youth in City government! -- Comment:Such as a youth representative on the CCI(part of way citizens can see clearly that there involvement was new membership structure). not a waste. • Citizens and stakeholders need to know how,where, when and why get involved.( - Comment:Early education about civic engagement is important. Kids • It is important for citizens to know they really can in school should be taught that they make a difference. can make a difference in their locall govemment. Comment:Success stories can inspire others to get involved.This would be a good way for the City to give examples of citizens who have made a difference. 2 POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone).: Policies: Boards and committees (should?) provide the 1.3 The City shall establish special citizen advisory boards opportunity for;meaningful citizen involvement; and committees„as needed to provide input to the City-- Comment:Meaningful citizen involvement can be brought out by focused on a particular issue or topic. (1 green dot) Council,Planning Commission,and Clty staff. • both positive or negative experiences. (2 green dots) Other Building Blocks (actions and results) Action Measures: Deleted:when additional support is needed by • The City shall establish Boards and Committees to 1.3 Additional citizen task forces shall be appointed by Deleted:or provide additional support to the Planning the City Council,as the need arises, to advise the Commission,City Council,City staff,residents and City with regard to Comprehensive Plan issues. -_--(Deleted:and J stakeholders Comment:Stakeholders can include community organizations. • Neighborhood level participation is important.The 1.4 Develop and maintain a neighborhood planning--__ Formatted:Indent:Left: 0 pt, formation of a neighborhood program should be program. Hanging: 12.6 pt,Bulleted+Level: periodically reviewed by Council.Is the program being +Aligned at: 18 pt+Tab after: 36 pt+Indent at: 36 pt,Tabs: 12.6 pt, maintained?Is it effective? 1.5 Review and evaluate the effectiveness of the citizen List tab+Not at 36 pt involvement program,including the effectiveness of individual boards,committees,and neighborhood organizations on a yearly basis. S 3 • • • POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: Staff and financial support is crucial to the 1.4 The City shall provide staff and financial support to maintenance of a citizen involvement program. (2 the Committee for Citizen Involvement and any other green dots) appropriate board and committee. ----(Deleted:necessary Other Building Blocks (actions and results) Action Measures: • The City shall support the Citizen Involvement 1.5 Assist and support any City Councilappointed __-{Deleted:recognized Committee and any other appropriate board or citizen group.providing adequate meetingplaces,.- Deleted:necessary committee. (3 green dots) distribution of materials,policy direction,and staff Deleted:in involvement. • 4 GOAL 2. Ensure all citizens have access to: a. Information on issues in an understandable form,and b. Opportunities for two-way communication with city staff,elected and appointed officials. POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: Information shall be accessible to all members of the 2.1 The City shall ensure pertinent information is readily community. (3 Dots) accessible to the community and presented in such a manner that even technical information is easy to Other Building Blocks (actions and results) .understand. • • Information should be pertinent,useful,and timely. • Information needs to be accessable to the growing Action Measures: number of community members who do not speak 2.1 When necessary,provide translations of English. information to non-English speaking members of --- Deleted:to members of the community who do not speak English. • Tigard Beyond Tomorrow(TBT) 2005 report the community. Communication Goal#1 "City will maximize 2.2 Update and maintain the City of Tigard •----(Formatted:Bullets and Numbering accessibility to information in a variety of formats..." Communications PIan.I - Comment:Be sure to include in this plan rules pertaining to: • A TBT resulting strategy is to"encourage public 1.Acronyms,i.e.no acronyms unless participation through accessibility and education." 2.3 Ensure that when citizens ask questions the 2 Keep tack of questions asked Inc • Information needs to use plain,simple easy to response is welcoming, timely,and includes sources• fie which order are to not understand Gear to issues the public.das read language (no jargon). (1 Dot) of additional information. {Formatted:Bullets and Numbering- • 5 • POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: The City shall use a variety of communication 2.2 The City shall utilize such communication methods 0.5- {Deleted:such methods. mailings,posters,newsletters, the internet,and any (4 Dots) other available media,o promote citizen involvement---{Deleted:as part of the ,and continue to evaluate the effectiveness of,�nethods - Deletes:program Other Building Blocks (actions,and results) used. {Deleted:the • The 2005 citizen leadership communications survey found that there was not one best way to Action Measures: stay in touch, a multitude of approaches are 2.4 Periodically review City notification requirement-„-{Deleted:The City shall p necessary. and methods to determine if they adequately -I Formatted:Bullets and Numbering • Tigard Beyond Tomorrow(TBT) 2005 report provide notice to affected citizens and revise these • Communication Goal#1 "City will maximize requirements and methods as necessary. accessibility to information in a variety of formats..." 2.5 Continue to publish information on land use •---{Formatted:Bullets and Numbering • A TBT 2005 strategy is to evaluate the planning issues in a form accessible to all citizens. effectiveness of the communication tools used. POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: Education is important for facilitating meaningful 2.4 The City shall work to maximize citizen involvement----(Deleted:the participation.1(3 green dots, 1 yellowy) _ ,through education and accessibility. Comment:Education,in addition to information,needs to be timely. Deleted:program by encouraging Other Building Blocks (actions and results) Action Measures: participation • The City shall provide education to help citizens make informed decisions about policy. 2.5 Utilize methods such as town halls,open houses, •--- Formatted:Indent:Left: 0 pt, • TBT 2005 strategy: "maximize","encourage public displays,newsletters,mailings,and the internet Hanging: 20.05 pt public participation through accessibility and to educate the public about important issues and education."' events. -,--(Comment:How is this done? • 6 • 2.6 Update and maintain a running list of citizen • involvement opportunities to be posted in City Flail, the Tigard Library,and online. POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: The City shall provide a response to citizens who 2.3 The City shall ensure citizens receive a timely response have submitted recommendations through the from policy-makers regarding recommendations made citizen involvement program. (3 Dots) through the citizen involvement program. Other Building Blocks (actions and results) • The City shall provide a feedback mechanism. (1 Action Measures; • Dot) 2.6 Include and publicize a final citizen involvement*--- Formatted:Bullets and Numbering • The feedback mechanism should be defined in report,at the end of any major decision or process.r Deleted:n advance of citizen comment. Comment:Metro provides a matrix listing staff response to every citizen • Citizens need to feel value in their participation. (1 2.7 Define the feedback mechanism in advance of - , comment received,even for very Dot) citizen comment. large projects. • The City shall ensure citizens receive a response Deleted:shall be included from policy-makers. (1 Dot) 2.8 Ensure response to citizen comment is welcoming_ Formatted:Bullets and Numbering Response to citizen comment needs to be timely,and includes suggestions for how citizens {Formatted:.Bullets and Numbering • welcoming, timely,and include suggestions for • can be further involved. how the citizen can be involved further.' - Comment:Action Measure 2.6 added to reflect this building block as • In some instances the City must make changes to discussed at the last meeting. comply with Federal,State,or Metro directives.____ _-- Deleted: despite citizen comment These instances should be publicized as such. • Statewide planning goal 1 states"a process for quantifying and synthesizing citizens'attitudes should be developed and reported to the general • ublic". {Deleted: Page Break • POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: In addition to Boards and Committees the City shall 2.5 The City shall seek citizen participation and input encourage participation from citizens on many through collaboration with community organizations, different levels. (4 green dots) interest groups,and individuals in addition to City sponsored boards and committees. Other Building Blocks (actions and results) • The City shall involve citizens in many different capacities:individuals,interest groups,and community Action Measures: organizations for example. (1 green dot) 2.9 Update and maintain a list of community organizations • Tigard has many active organizations and to be contacted annually. individuals that can provide valuable input. 2.10 Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. • 8 • • R IP -100411146., TIGARD 2027 City of Tigard Comprehensive Plan Resource Document A of the Tigard 2007 resource report provided a summary of community surveys and work completed by Tigard Beyond Tomorrow.The summary outlined a number of key issues and values that the community has identified and it forms a solid foundation for updating the City's Comprehensive Plan. Below is a list of community issues and values developed from Resource Document A (which can be found in its entirety at www.tigard-or.gov/2027 ). Please review the list as it will provide important background • information when discussing goals, policies, and action measures. COMMUNITY VALUES The citizens of Tigard value the location of the community and the ease of access to travel options. The citizens of Tigard value the safe and quiet residential atmosphere of the community and the character of their neighborhoods. .The citizens of Tigard value trees and natural resources and feel that protecting these resources will benefit the community. The citizens of Tigard value the public services that are provided to the community, particularly the library,parks,senior center,and police. The citizens of Tigard value pedestrian and bicycle paths in the community and support the development of a well connected network. The citizens of Tigard value access to neighborhood parks and open space within a half mile from their home. - The citizens of Tigard value access to bus service in the community. The citizens of Tigard value the community's downtown core and support investment to make improvements. The citizens of Tigard value and understand their responsibility to participate as members of the community. 1 • • • The citizens of Tigard value access to educational opportunities for citizens of all ages. The citizens of Tigard value small and local businesses that contribute to a healthy economy. COMMUNITY ISSUES The citizens of Tigard have identified traffic congestion as the top concern in the community. The citizens of Tigard are concerned about the maintenance of community streets. The citizens of Tigard are concerned about preserving community livability by minimizing neighborhood traffic. The citizens of Tigard are concerned about population increases and the impact upon the community. The citizens of Tigard are concerned about growth and development in the community and the compatibility between new and existing development. The citizens of Tigard are concerned with the community's appearance, particularly the downtown. The citizens of Tigard are concerned that the community's downtown is not living up to its potential. The citizens of Tigard are concerned about the impact of growth on the community's natural resources. The citizens of Tigard are concerned about the future of public services,which includes safety, schools and infrastructure. The citizens of Tigard are concerned about the lack of a recreation program and the number of parks in the community. 2 • • 2 CITIZEN IN•VG VEMENT T-1:iree944eat the fleveleffeefit e€ the T 124a% •the Qty TRW aetively eetiejtit the a -_ _ __ ____ _ _ _ _ _ _ _ . __ _ ___ _ _ . _ _. 44-16-efiseAtiai • POLICY 24-4 THE CITY SHALL MAINTAIN AN ONCOING CITIZEN INVOLVEMENT PROCRAM AND SHALL ASSURE THAT CITIZENS WILL BE PROVIDED AN OPPORTUNITY TO BE INVOLVED IN ALL PHASES OF THE PLANNING PROCESS. IMPLEMENTATION !] STRATEIEQ• T _ _ _ _ _ __ __ _ •_ _ __ _ __ • _ _ _ _ _ _ ___ _ __ _ __ _ _ ••• _• __ •_ _ _ _ __ _ ___ _ _ _ _ _ __ __ _ _ _• _ __ _ , __ _ ___ _ •__ , _ _ _ _ POLICY 22 THE OPPORTUNITIES FOR CITIZEN INVOLVEMENT PROVIDED BY THE CITY SHALL BE APPROPRIATE TG TH SCALE TICE PLANNING Ems-OR.T AN& SHALL INV,,. ^OL`E A e TI& CITIZEN I144021 VCMENT TM IE THE T MEANS F•0•R , , ... . . . 1 q 1 0 . 1: • , • 1 1. i 1.■ ' . . Of II. • . • • • • 11 11 • 1 • I =, • C.1 _I 81 1 • ■ ; 1 :14 .. (1) r a . .. I . . •• I • i 411 iii . 4 c • 0 0 . 11 11 . . .. . i — II • . II 11 111 11 41 < II 411 n 11 1 11 i 0 I 0 1 . 0 . II . in • 17. 4 1 1 • '‘..... 111 • 411 i . 0 111 , illi . ...'1 I.■ ) 4 1 •", 0 : 0 I, 4 .. 1 .. I 1. 11 . ... • . e■ 411 1 au 1 • . . 11 0 1 ' I I , 4 . I I . . .1: I 11 4 ' 11 1 a . 0 I F.— In 41 • .• 11 •I • :1 : • . . — ... 1 ~ • • • g �. r� MEMORANDUM TIGARD 2027 TO: Planning Commission FROM: Marissa Daniels, Assistant Planner RE: Citizen Involvement Workshop DATE: November 6, 2007 At the November 19th Planning Commission meeting, staff will present the draft goals, policies,and recommended action measures for the Citizen Involvement chapter for Planning Commission review, discussion,and editing. The draft goals,policies, and recommended action measures were created based on a number of activities and include: • Tigard Beyond Tomorrow Visioning Process • Community surveys over the past several years • Tigard 2007 Resource Report • Citizen review of draft goals at two Comprehensive Plan open houses • Committee for Citizen Involvement Review • Citizen input at Policy Interest Team meetings These draft goals, policies,and recommended action measures are intended to reflect the community's values and aspirations for land use planning. They also aim to organize and coordinate the relationships between people,land,and resources to meet the current and future needs of Tigard. This meeting gives the Planning Commission the opportunity to ask questions of staff on the concepts or content of the language that is included in the draft goals,policies,and recommended action measures. This is also the appropriate time to evaluate the citizen input versus the views of the Commission on what it ultimately recommends to City Council. The intended outcome of the meeting would be a consensus on the final draft goals, policies,and recommended action measures that will be brought before the Planning Commission for a public hearing on December 3`d. To meet this timeline,a thorough review of the materials before the meeting,with questions ready,will help to ensure a focused review and discussion that is efficient. Remember, staff is available to answer any questions that you may have leading up to the meeting and we encourage you to call or email. Getting all questions answered and the appropriate information will help to facilitate a productive discussion. For questions on Citizen Involvement, contact Marissa Daniels at 503-718-2428 or marissa @tigard-or.gov. 1 L • • The attached material for this topic includes: • Draft goals,policies, and recommended action measures • Draft Key Findings,as this section was not included in the Tigard 2007 Resource Document • `Building blocks" based on the Tigard 2007 Resource Report,visioning process, and surveys that were used with the Policy Interest Teams to provide them with a structure to help develop draft policies • Community Issues/Values gleaned from the visioning process and community surveys • Text from the current Comprehensive Plan to be deleted when the new goals,policies,and action measures are adopted by City Council Included below are some definitions that may be helpful to your review: Goal Definition-A general statement indicating a desired end or the direction the City will follow to achieve that end. Obligation-The City cannot take action which violates a goal statement unless: 1.Action is being taken which clearly supports another goal. 2. There are findings indicating the goal being supported takes precedence (in the particular case) over another. Policy Definition-A statement identifying Tigard's position and a definitive course of action. Policies are more specific than goals.They often identify the City's position in regard to implementing goals. However, they are not the only actions the City can take to accomplish goals. Obligation -The City must follow relevant policy statements when amending the Comprehensive Plan, or developing other plans or ordinances which affect land use such as public facility plans,and zoning and development standards or show cause why the Comprehensive Plan should be amended consistent with the Statewide Land Use Goals. Such an amendment must take place following prescribed procedures prior to taking an action that would otherwise violate a Plan policy. However, in the instance where specific plan policies appear to be conflicting, the City shall seek solutions which maximize each applicable policy objective within the overall context of the Comprehensive Plan and Statewide Goals.As part of this balancing and weighing process, the City shall consider whether the policy contains mandatory language (e.g., shall,require) or more discretionary language (e.g.,may,encourage). Recommended Action Measures Definition-A statement which outlines a specific City project or standard which,if executed,would implement goals and policies. Recommended action measures also refer to specific projects, standards,or courses of action the City desires other jurisdictions to take in regard to specific issues. 2 • These statements also define the relationship the City desires to have with other jurisdictions and agencies in implementing Comprehensive Plan goals and policies. Obligation- Completion of projects,adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies,will depend on a number of factors such as citizen priorities, finances,staff availability,etc. The City should periodically review and prioritize recommended action measures based on current circumstances,community needs,and the City's goal and policy obligations.These statements are suggestions to future City decision-makers as ways to implement the goals and policies. The listing of recommended action measures in the plan does not obligate the City to accomplish them. Neither do recommended action measures impose obligations on applicants who request amendments or changes to the Comprehensive Plan.The list of recommended action measures is not exclusive. It may be added to, or amended, as conditions warrant. 3 -DRAFT- GOAL 1:CITIZEN INVOLVEMENT Statewide Planning Goal 1 The City's commitment to Citizen Involvement is partly based on Statewide Planning Goal 1. The Goal states, "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Goal 1 requires the local citizen involvement program "clearly define procedures by which the general public will be involved in the ongoing land-use process." These actions include methods to involve citizens in land use issues;promoting successful two-way communication and feedback between the City and its citizens;means by which citizens may affect outcomes; clarity and availability of technical information; financial support and other resources for citizen involvement efforts. Citizen Involvement Requirements and Aspirations Tigard complies with the state's citizen involvement requirements as they relate to the City's land use program activities. The City has adopted as part of its Community Development Code application,notice,and hearing procedures that assure the procedural rights of both applicants and citizens are observed during quasi-judicial land use procedures. In addition, the Development Code contains specific notice application and procedural requirements to guide the review and hearing process of legislative land use matters such as the update of the Comprehensive Plan Use Plan; changes to the Community Development Code;Plan and Zoning Map amendments; development of specific area plans, etc. It is the City's intention to maintain and improve citizen involvement as part of the land use planning program. However,Tigard also values citizen involvement in all other City Government venues. The City aspires to engage its citizens to address important community issues and for them to express their collective voice to decision-makers. Therefore, the Citizen Involvement Chapter includes goals, policies and recommended action measures that reflect Tigard's citizen involvement values and aspirations as well as the need to observe state requirements related to land use planning. Citizen Involvement in Tigard Tigard has a long history of citizen involvement in City affairs,including land use planning. The structure of citizen involvement has evolved over time,beginning with the creation of Tigard's Community Plan in 1971. Shortly thereafter,in 1973 the City began to formulate Neighborhood Planning Organizations (NPOs) and a Committee for Citizen Involvement (CCI) which were formally recognized in 1975. After the creation of Neighborhood Plans, participation in NPOs and the CCI lapsed until they were reestablished in 1982 to work on an update of the Tigard Comprehensive Plan. After the updated plan was approved by the Land Conservation and Development Commission in 1984, the function of NPOs transitioned to a community involvement body focused on land use issues. City of Tigard CPA 2007-00005 (Citizen Involvement) • -DRAFT- In 1992, the City Council prioritized citizen involvement and replaced the Neighborhood Planning Organizations with Citizen Involvement Teams (CITs).At this time the Comprehensive Plan was updated to shift emphasis from the NPOs to the CITs. The Committee for Citizen Involvement's structure was also revised to include Citizen Involvement Team Facilitators. This effort continued until 2002 when participation reached a lull. In 2004 the City again took steps to reactivate the Committee for Citizen Involvement (CCI). The CCI's membership was expanded to include the remaining Citizen Involvement Team Facilitators and a representative from each of the City's active boards and commissions (Planning Commission,Library Board Parks Recreation Advisory Board,etc). The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation in the wide range of non-land use issues and on improving the effectiveness of the City's two-way communication with citizens. In 2007 the City Council again stressed the importance of citizen involvement by adopting as one of its goals, "Improve communication with Tigard's citizens." Subsequently,the City moved to strengthen citizen involvement through establishment an enhanced neighborhood program. This was done to foster broader and more diverse citizen involvement in land use activities and other aspects of City government. CCI membership was also expanded. In addition to its current membership, the CCI includes five citizens appointed"at-large";a youth representative,and Tigard Neighborhood Organization representatives. Besides the CCI and Neighborhood Organizations, there are several other ways,including Council appointed boards and commissions through which the City involves its citizens and seeks advice on important community issues. These include the Planning Commission, Library Board,Tree Board,Parks and Recreation Advisory Board,Budget Committee, Youth Advisory Committee,etc. Furthermore,Council often appoints ad hoc citizen committees to provide advice on matters such as public facilities,land-use, urban design, transportation projects etc. Honoring Past Citizen Involvement—"Tigard Beyond Tomorrow" The Tigard Comprehensive Plan also honors the past efforts by Tigard's citizens to express a shared community vision of the future. During the past decade Tigard citizens met and assembled the community vision from the results of community workshops, surveys, open houses, and ongoing dialog with citizens and the business community. The values and aspirations expressed by "Tigard Beyond Tomorrow"visioning has been significant in the 2007 Comprehensive Plan update. Key Findings • Tigard's citizen involvement efforts have changed over time and the Comprehensive Plan's Current Citizen Involvement Chapter is out of date and requires significant update to reflect current conditions,circumstances, community values and aspirations. City of Tigard CPA 2007-00005 (Citizen Involvement) 2 • • -DRAFT- • Tigard's citizen involvement efforts are partially based on Statewide Planning Goal 1, Citizen Involvement. However the City values citizen involvement in all aspects of city government and seeks to involve its citizens in other venues. • Statewide Planning Goal 1 and implementing Tigard Development Code Standards ensure citizens can meaningfully participate in the City's quasi-judicial and legislative land-use processes. • Other avenues for citizen participation input include Council appointed boards and commissions and ad hoc advisory citizen committees. • Tigard is committed to: successful two-way communication and feedback between the city and its citizens; providing processes by which citizens may affect outcomes; clarity and availability of technical information;providing financial support and other resources for citizen involvement efforts. • • The Charge of the Citizen Involvement Committee is to promote citizen involvement in land use matters and in many other aspects of city government. • Update of the Comprehensive Plan has involved a structured citizen involvement effort including open houses; engagement of policy interest teams and boards and commissions;Planning Commission and city Council work sessions, and public hearings. Also the Comprehensive Plan Project has been significantly informed by the Tigard beyond Tomorrow visioning process. Goal: 1.1 Provide citizens,affected agencies and other jurisdictions the opportunity to participate in all phases of the planning process. Policies: 1. The City shall maintain a Committee for Citizen Involvement representative of a broad cross-section of the Community to: a. Make recommendations to the City regarding ways to engage the public in City issues,projects,and the land use process. b. Help implement and develop a public information and citizen involvement program applicable to a wide range of issues, and c. Support the Enhancement of Tigard's overall level and quality of civic engagement by promoting meaningful citizen involvement in city government 2. The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. 3. The City shall establish special citizen advisory boards and committees as needed to provide input to the City Council,Planning Commission,and City staff. City of Tigard CPA 2007-00005 (Citizen Involvement) 3 • • -DRAFT- 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other a4propriate board and committee. Recommended Action Measures: i. Report the Committee for Citizen Involvement's activities annually to the and City Council to ensure they are in accordance with the needs of the Tigard community and Statewide Planning Goal#1 requirements. ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic specific issues relating to citizen involvement as the need arises. __ iii. Recognize citizens, organizations, and stakeholders who put forth exceptional civic efforts. iv. Work with the Tigard-Tualatin School District and local private schools to encourage the involvement of youth in City government. v. Additional citizen task forces shall be appointed by the City Council,as the need arises, to advise the City with regard to Comprehensive Plan issues. vi. Develop and maintain a neighborhood planning program. vii. Review and evaluate the effectiveness of the citizen involvement program,including the effectiveness of individual boards,committees,and neighborhood organizations on a yearly basis. viii.Assist and support any City Council appointed citizen group by providing adequate meeting places, distribution of materials,policy direction,and staff involvement. Goal: 1.2 Ensure all citizens have access to: a. Information on issues in an understandable form,and b. Opportunities for two-way communication with city staff,elected and appointed officials. Policies: 1. The City shall ensure pertinent information is readily accessible to the community and presented in such a manner that even technical information is easy to understand. 2. The City shall utilize such communication methods as mailings,posters,newsletters, the internet,and any other available media to promote citizen involvement and continue to evaluate the effectiveness of methods used. 3. The City shall work to maximize citizen involvement through education and accessibility. 4. The City shall ensure citizens receive a timely response from policy-makers regarding recommendations made through the citizen involvement program. City of Tigard CPA 2007-00005 (Citizen Involvement) 4 • • -DRAFT- 5. The City shall seek citizen participation and input through collaboration with community organizations,interest groups,and individuals in addition to City sponsored boards and committees. Recommended Action Measures: i. When necessary,provide translations of information to non-English speaking members of the community. ii. Update and maintain the City of Tigard Communications Plan. iii. Ensure that when citizens ask questions the response is welcoming,timely, and includes sources of additional information. iv. Periodically review City notification requirements and methods to determine if they adequately provide notice to affected citizens and revise these requirements and methods as necessary. v. Continue to publish information on land use planning issues in a form accessible to all citizens. vi. Utilize methods such as town halls, open houses,public displays, newsletters,mailings, and the internet to educate the public about important issues and events. vii. Update and maintain a running list of citizen involvement opportunities to be posted in City Hall,the Tigard Library,and online. viii.Include and publicize a final citizen involvement report at the end of any major decision or process. ix. Define the feedback mechanism in advance of citizen comment. x. Ensure response to citizen comment is welcoming, timely, and includes suggestions for how citizens can be further involved. xi. Update and maintain a list of community organizations to be contacted annually. xii. Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. City of Tigard CPA 2007-00005 (Citizen Involvement) 5 TIGARD COMPREHENSIVE PLAN POLICY BUILDING BLOCKS REVISED AS OF 6/21/2007 REVISED AS OF 8/15/2007 REVISED AS OF 10/18/2007 CITIZEN INVOLVEMENT GOAL: 1. Provide citizens,affected agencies and other jurisdictions the opportunity to participate in all phases of the planning process. POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: • Policy Principle (Cornerstone): Policies: -- Formatted:Bullets and Numbering The Citizen Involvement Committee is important to 1.1 The City shall maintain a Committee for Citizen • Tigard. (2 green dots) Involvement representative of a broad cross-section , Deleted:Develop and h of the Community to: (4 green dots) ' Comment:the appropriate The e terr Tmm.. feels should is , , Other Building Blocks (actions and results): ; Comment:Stakeholders needs to be • The City shall establish / City maintain a Citizen a. Make recommendations to the C regarding ; defined and should bee included. There are many areas outside of the Involvement Committee. ways to engage the public in City issues, , City,such as Bull Mountain that are • /0' also effected by City Policy. The CIC should represent a broad range of interests. (1 projects.and the land use process. Comment:Engagement should be green dot) i meaningful,more than just sending • Promote citizen involvement relating to City actions, b. E,elp implement and develop a public notice. Comment:How can we achieve especially land use,major policy initiatives and projects. information and citizen involvement program , this?Meeting with City Council once • The CIC should/can/may)Ladvise the City Council, applicable to a wide range of issues,and , , a year is not working.What is the , procedure for getting projects and Planning Commission,Staff and other City Boards in ;so ideas off the ground to staff and City Council?The CCI would like to ways to involve Tigard's citizens / stakeholders for the _ c. ;Support the Enhancement of Tigard's overall' ensure there is effective I' ' communication with City Council. of increasing overall civic en a ement. 7 reen level and quality of civic engagement by J purpose — g g ( g promoting meaningful citizen involvement i ' Comment:Program/process issue, dot) p g n g maybe not policy issue. city government -- Comment:Comment cards,Open Houses • Action Measures: , Formatted:Indent:Left: 0 pt, Hanging: 29.05 pt,Bulleted+Level: 1.1 Report the Committee for Citizen Involvement's t' 2+Aligned at: 0 pt+Tab after: 18 activities annually to the,and City Council to ensure pt,List tabs+Not att18 Tabs: 29.05 they are in accordance with the needs of the Tigard' -[Deleted:Planning Commission 1 community and Statewide Planning Goal#1 requirements.! =Comment:The Action Measure is similar to implementation strategy#1 2.1 Establish a process for the Citizen Involvement under policy 2.1.2 in the current Committee to meet with the City Council and Comprehensive Plan. Planning Commission on topic specific issues relating to citizen involvement as the need arises. POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: • Tigard Citizens need to know their role in each 1.2 The City shall define and publicize an appropriate role phase of the planning process.I(2green dots) for citizens in each phase of the land use planning__---- Comment:The phases if the planning process are defined in the process. statewide planning goals.We can Other Building Blocks (actions and results) include this in a definitions section. • The City shall define the roles and expectations in Action Measures: advance for each phase of the planning process.(2green 1.1 Recognize citizens,organizations,and stakeholders dots) who put forth exceptional civic efforts. • The citizen involvement effort shall be appropriate to the scale of the planning effort. (lgreen dot) 1.2 Work with the Tigard-Tualatin School District and • Citizens need follow through from the City regarding local private schools to encourage the involvement their input. For example,a final findings report.This of youth in City government) -- Comment:Such as a youth representative on the CCI(part of way citizens can see clearly that there involvement was new membership structure). not a waste. • Citizens and stakeholders need to know how,where, when and why get involved. --- Comment:Early education about civic engagement is important. Kids • It is important for citizens to know they really can in school should be taught that they • make a difference.l can make a difference in their local govemment. Comment:Success stories can inspire others to get involved.This would be a good way for the City to give examples of citizens who have made a difference. 2 POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: Boards and committees (should?)provide the 1.3 The City shall establish special citizen advisory boards opportunity for meaningful citizen involvement and committees_?s needed to provide input to the,City--- noo meat:can n bought out by focused on a particular issue or topic. (1 green dot) Council,Planning Commission,, nd City staff. ', both positive or negative experiences. (2 green dots) Other Building Blocks (actions and results) Action Measures: , Deleted:when additional support needed needed Vy • The City shall establish Boards and Committees to 1.3 Additional citizen task forces shall be appointed by Deleted:or provide additional support to the Planning the City Council,as the need arises,to advise the Commission,City Council,City staff,residents and City with regard to Comprehensive Plan issues. ---{t Deleted:and stakeholders) _--�I Comment:Stakeholders can include • Neighborhood level participation is important.The 1.4 Develop and maintain a neighborhood planning __ l community organizations. • Formatted:Indent:Left: 0 pt, formation of a neighborhood program should be program. Hanging: 12.6 pt,Bulleted+Level:1 periodically reviewed by Council.Is the program being +Aligned at: 18 pt+Tab after: 36 p Y Y P g pt+Indent at: 36 pt,Tabs: 12.6 pt, maintained?Is it effective? 1.5 Review and evaluate the effectiveness of the citizen List tab+Not at 36 pt involvement program,including the effectiveness of individual boards,committees,and neighborhood organizations on a yearly basis. • 3 POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: Staff and financial support is crucial to the 1.4 The City shall provide staff and financial support to maintenance of a citizen involvement program. (2 the Committee for Citizen Involvement and any other green dots) ,appropriate board and committee. --- (Deleted:necessary Other Building Blocks (actions and results) Action Measures: • The City shall support the Citizen Involvement 1.5 Assist and support any City Council appointed ----(Deleted:recognized J Committee and any othernpropriate board or _ citizen groupby_providing adequate meetingplaces,- Deleted:necessary committee. (3 green dots) distribution of materials,policy direction,and staff Deleted:in involvement. • • 4 GOAL 2. Ensure all citizens have access to: a. Information on issues in an understandable form,and b. Opportunities for two-way communication with city staff,elected and appointed officials. POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: Information shall be accessible to all members of the 2.1 The City shall ensure pertinent information is readily community. (3 Dots) accessible to the community and presented in such a manner that even technical information is easy to Other Building Blocks (actions and results) understand. • Information should be pertinent,useful,and timely. • Information needs to be accessable to the growing Action Measures: number of community members who do not speak 2.1 When necessary,provide translations of English. information to pon-English speaking members of , ' Deleted:to members of the community who do not speak English. • Tigard Beyond Tomorrow(TBT) 2005 report the community. Communication Goal#1 "City will maximize p City of Tigard -( 2.2 Update and maintain the Ci rd •--- Formatted:Bullets and Numbering accessibility to information in a variety of formats..." Communications Plan] ---- Comment:Be sure to include in this plan rules pertaining to: • A TBT resulting strategy is to"encourage public 1.Acronyms,i.e.no acronyms unless 2.3 Ensure that when citizens ask questions the they are spelled out within that page. participation through accessibility and education." q 2.Keep track of questions asked in • Information needs to use plain,simple easy to response is welcoming.timely,and includes sources, order to understand issuesldeas p 1� Y which are not clear to the public. read language (no jargon). (1 Dot) of additional information. f Formatted:Bullets and Numbering • 5 POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: The City shall use a variety of communication 2.2 The City shall utilize such communication methods x..-{Deleted:such methods. mailings,posters, newsletters,the internet.and any (4 Dots) other available media to promote citizen involvement_- Deleted:as part of the ,and continue to evaluate the effectiveness ofxnethods-- Deleted:program Other Building Blocks (actions and results) used. Deleted:the • The 2005 citizen leadership communications survey found that there was not one best way to Action Measures: stay in touch, a multitude of approaches are 2.4 ,Periodically review City notification requirements-..;; Deleted:The City shall p necessary. and methods to determine if they adequately Formatted:Bullets and Numbering • • Tigard Beyond Tomorrow(TBT) 2005 report Communication Goal#1 "City will maximize provide notice to affected citizens and revise these requirements and methods as necessary. accessibility to information in a variety of formats..." 2.5 Continue to publish information on land use •----(Formatted:Bullets and Numbering • A TBT 2005 strategy is to evaluate the planning issues in a form accessible to all citizens. effectiveness of the communication tools used. POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: Education is important for facilitating meaningful 2.4 The City shall work to maximize,itizen involvement--- Deleted:the participation.I(3green dots, 1 yellow) through education and accessibility. comment:Education,in addition to information,needs to be timely. Deleted:program by encouraging Other Building Blocks (actions and results) Action Measures: participation • The City shall provide education to help citizens make • informed decisions about policy. 2.5 Utilize methods such as town halls,open houses, • Formatted:Indent:Left: 0 pt, TBT 2005 strategy: "maximize","encourage public displays.newsletters,mailin and the internet Hanging: 20.05 pt • gY� g p �- public participation through accessibility and to educate the public about important issues and education."j events. --i Comment:How is this done? 6 2.6 Update and maintain a running list of citizen involvement opportunities to be posted in City Hall.the Tigard Library,and online. POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: The City shall provide a response to citizens who 2.3 The City shall ensure citizens receive a timely response have submitted recommendations through the from policy-makers regarding recommendations made citizen involvement program. (3 Dots) through the citizen involvement program. Other Building Blocks (actions and results) • The City shall provide.a feedback mechanism. (1 Action Measures: • Dot) 2.6 Include and publicize?final citizen involvement*-- Formatted:Bullets and Numbering • The feedback mechanism should be defined in report?t the end of any major decision or process.r- Deleted:A advance of citizen comment. `, -- comment:Metro provides a matrix listing staff response to every citizen • Citizens need to feel value in their participation. (1 2.7 Define the feedback mechanism in advance of 4, `, comment received,even for very Dot) citizen comment. large projects. • The City shall ensure citizens receive a response Deleted:shall be included from policy-makers. (1 Dot) 2.8 Ensure response to citizen comment is welcomii _ Formatted Bullets and Numbering • Response to citizen comment needs to be timely,and includes suggestions for how citizens Formatted:Bullets and Numbering welcoming,timely,and include suggestions for can be further involved. how the citizen can be involved further.' Comment:Action Measure 2.6 added to reflect this building block as • In some instances the City must make changes to discussed at the last meeting. comply with Federal.State.or Metro directives._ _ --- Deleted: despite citizen comment 1 These instances should be publicized as such. • Statewide planning goal 1 states"a process for quantifying and synthesizing citizens'attitudes • should be developed and reported to the general public". Deleted: Page Break c ' 7 POLICY BUILDING BLOCKS: DRAFT POLICIES AND ACTION MEASURES: Policy Principle (Cornerstone): Policies: In addition to Boards and Committees the City shall 2.5 The City shall seek citizen participation and input encourage participation from citizens on many through collaboration with community organizations, different levels. (4 green dots) interest groups,and individuals in addition to City sponsored boards and committees. Other Building Blocks (actions and results) • The City shall involve citizens in many different capacities:individuals,interest groups,and community Action Measures: organizations for example. (1 green dot) 2.9 Update and maintain a list of community organizations • Tigard has many active organizations and to be contacted annually, individuals that can provide valuable input. • 2.10 Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. • 8 • • 4 TIGARD 2027 City of Tigard Comprehensive Plan Resource Document A of the Tigard 2007 resource report provided a summary of community surveys and work completed by Tigard Beyond Tomorrow.The summary outlined a number of key issues and values that the community has identified and it forms a solid foundation for updating the City's Comprehensive Plan. Below is a list of community issues and values developed from Resource Document A (which can be found in its entirety at www.tigard-or.gov/2027). Please review the list as it will provide important background information when discussing goals,policies, and action measures. COMMUNITY VALUES The citizens of Tigard value the location of the community and the ease of access to travel options. The citizens of Tigard value the safe and quiet residential atmosphere of the community and the character of their neighborhoods. The citizens of Tigard value trees and natural resources and feel that protecting these resources will benefit the community. The citizens of Tigard value the public services that are provided to the community, particularly the library,parks, senior center,and police. The citizens of Tigard value pedestrian and bicycle paths in the community and support the development of a well connected network. The citizens of Tigard value access to neighborhood parks and open space within a half mile from their home. The citizens of Tigard value access to bus service in the community. The citizens of Tigard value the community's downtown core and support investment to make improvements. The citizens of Tigard value and understand their responsibility to participate as members of the community. 1 • • The citizens of Tigard value access to educational opportunities for citizens of all ages. The citizens of Tigard value small and local businesses that contribute to a healthy economy. COMMUNITY ISSUES The citizens of Tigard have identified traffic congestion as the top concern in the community. The citizens of Tigard are concerned about the maintenance of community streets. The citizens of Tigard are concerned about preserving community livability by minimizing neighborhood traffic. The citizens of Tigard are concerned about population increases and the impact upon the community. The citizens of Tigard are concerned about growth and development in the community and the compatibility between new and existing development. The citizens of Tigard are concerned with the community's appearance,particularly the downtown. The citizens of Tigard are concerned that the community's downtown is not living up to its potential. The citizens of Tigard are concerned about the impact of growth on the community's natural resources. The citizens of Tigard are concerned about the future of public services,which includes safety, schools and infrastructure. The citizens of Tigard are concerned about the lack of a recreation program and the number of parks in the community. 2 • CITIZEN INVOl VEMENT � • � - - - - --.. - - - - - - - - - - - - _' . - - , __" - -_ - - -- _ • ThFekigheut the develeament of the Tigard Ge44:1Pfetiefif4Ve PIaFI the G has actively caught the•• _ _ _ __ ___ • _ _ __ _ _ _ _ _ _ _ __ _ _ _ _ _ _ ••_ _ _ ••_ • • t:. - __.__ _ _ _ _ I-is-essential • POLICY -- _ . .. _. . _ ••. __ . __ •_• _ • . _ POLICY 2,4,2 -- _ -" _ • ` - -" ` AND -- _- _- APPROPRIATE TO THE SCALE OP '1'7••fe EFFORT AND SHALL INVOLVE A a' 9'Yl& CITIZEN INIVO V MENIT TEAMS SHALL B PR4MAR-* MEANS POR Vol.II,'Till t /1 I II •1 •• .1 ■1 1 • I 1, i ,1 , , I . • .11 111 • r ,I • 111 _ •1 4 . 4 , . •• •. , • ', a I, •• O • . ,I • 1 1 4 11 •1 :. .. , ,1 40 f 1 _I ' ., 1. ' .1 41 41 • 4111 3 1 � , . • .. 1 .. �1 � �, /1 .. , • 1 Mil . 11) i i . i ;1 • • a1 ' /. 1., • e, i , • •• • ' ::: Ili 1 an II 40 : 3 . L 1 .II 0 : " .• 3 .... • u I U 4 cli 1 4 • • • • CITY OF TIGARD PLANNING COMMISSION Meeting Minutes November 19, 2007 1. CALL TO ORDER President Inman called the meeting to order at 7:00 p.m. The meeting was held in the Tigard Civic Center,Town Hall,at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Inman; Commissioners Caffall, Doherty, Hasman,Walsh and Muldoon (came in late) Commissioners Absent: Commissioners Anderson, Fishel,and Vermilyea Staff Present: Ron Bunch,Assistant Community Development Director;Sean Farrelly, Associate Planner;Marissa Daniels,Assistant Planner;Jerree Lewis, Planning Commission Secretary;Doreen Laughlin,Administrative Specialist II 3. COMMUNICATIONS Jerree Lewis reported that the next meeting will be held December 3rd. It will be a Public Hearing on Citizen Involvement and there will be no other meetings in December. Commissioner Walsh reported that the Tree Board is working on the goals, policies, and action measure revisions during their workshops. He said they're halfway through and will probably be done with them at the next meeting. Commissioner Caffall reported that he'd attended the Committee for Citizen Involvement (CCI) and that they'd had an update on the neighborhood web pages as well as input on grants for neighborhood improvements and other things. 4. APPROVE MEETING MINUTES There was a motion by Commissioner Caffall, seconded by Commissioner Hasman, to approve the November 5, 2007 meeting minutes as submitted. The motion was approved as follows: AYES: Caffall, Doherty,Hasman, Inman,Walsh NAYS: None ABSTENTIONS: EXCUSED: Anderson, Fishel,Muldoon,Vermilyea PLANNING COMMISSION MEETING MINUTES—November 19,2007—Page 1 • • . 5. PUBLIC HEARING 5.1 COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00006 Tigard Comprehensive Plan Update of Statewide Planning Goal 9: Economic Development and Goal 10: Housing REQUEST: Amendments to the current Comprehensive Plan Topic 5: Economy and Topic 6: Housing by updating the goals, policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard- or.gov/code_amendments. LOCATION: Citywide. ZONE: All City zones. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390, Comprehensive Plan Policies 1, 2,5 and 6;Metro Functional Plan Title 1,4, 6, 7 and 12; and Statewide Planning Goals 1, 2, 9 and 10. STAFF REPORT Associate Planner, Sean Family, presented the staff report on behalf of the City. He noted that Staff has found the language included in the amendment (as detailed in Exhibit A) complies with the applicable state land use goals, the City's Municipal Code and Comprehensive Plan policies, as well as federal, state, and regional plans and regulations. The proposed amendment was developed through a review process with several hours of community input at Policy Interest Team meetings. The citizens used the technical information included in the Tigard 2007 Resource Report and the issues and values gathered from past surveys and visioning work to develop draft goals,policies, and recommended action measures to forward to the Commission.Planning Commissioners reviewed this draft language at an October 15th workshop and suggested several revisions. These changes (found at the beginning of the staff report) included: Economic Development Goal 9.1 Policy 11 was upgraded from an Action Measure to stress the importance of economic clusters. Policy 12 was added to address the principle that economic development should be balanced with other community concerns. Action Measure i was revised to address the potential need for an Economic Development Director position for the City. Action Measure xii was added in response to a request for more integration between residential, retail, and commercial uses. Action Measure xiii was added for additional emphasis on supporting existing businesses that have the potential to develop into clusters. Action Measure xiv was added as a result of the Planning Commission's suggestion for developing a • PLANNING COMMISSION MEETING MINUTES—November 19,2007—Page 2 branding and marketing effort for Tigard. Goal 9.2 The Planning Commission recommended that the policies and action measures for this goal be expanded upon. Policy 3 and Action Measures i through vi were added in response. Goal 9.3 Policy 1 added a reference to the Tigard Triangle as a place for higher density employment and residential growth. Action Measure v was revised to include other transportation corridors besides Highway 99. Action Measure xv was modified to reflect the Planning Commission's feeling that the City should not be involved in creating a wireless internet system,but should monitor emerging technologies to assure competitively priced access. Staff added Action Measure xvi to reinforce the desire to balance economic development activities with other community goals. Housing Goal 10.2 Policy 6 was changed in response to the recommendation that any future community design standards be applied to multi-family housing development,rather than all housing. Policy 9 was revised to state that infill development should be designed to address compatibility, rather than exhibit compatibility,with existing neighborhoods. Policy 10 was changed to make it clear it was referring to home based businesses rather than home based occupations. A couple of definitions were added in response to Commissioners suggestions (although these will be adopted in a separate definitions chapter at a later date.) A number of agencies/jurisdictions were given the chance to comment on the amendment. Only DLCD and Clean Water Services responded,and their comments and staff's reply are found at the end of the staff report. In response to DLCD's comments,Action Measure xii,under Goal 10.1 was changed to state that inclusionary zoning should be voluntary and under Goal 10.2,Action Measure xv,was added to conform with state law on clear and objective standards for the development review process. The updated goals, policies, and recommended action measures will provide Tigard a more solid foundation on which to prepare ordinances, associated plans, development'standards, programs, and intergovernmental agreements. Specifically it will provide the tools needed to build on and improve Tigard's economic health and livability. Staff's recommendation is to approve the language found in Exhibit A and forward it to the City Council for their review. PLANNING COMMISSION MEETING MINUTES—November 19,2007—Page 3 i At this point, President Inman asked the commissioners if they had any questions or comments — some of which follow: • "Where are the definitions in our packet?" Towards the end—Exhibit D • "What are `other transportation corridors'in Tigard—where are they?" Typically they're high capacity roads and would be good places to potentially put higher density housing, more employment, more retail, because on these roads typically there is transit(buses) on them. • "On Housing 10.2.vi—regarding policy 6 which denotes "multi-family housing" — why did we delineate `multi-family' housing?" Other than single family housing? I don't believe many communities typically have design standards for single-family housing—that's usually exempted. • Commissioner Walsh commented that he believes, for consistency and clarity, that the language of Goal 9.1.xi should be changed from "economic clusters" to "industry clusters." PUBLIC TESTIMONY President Inman opened up the meeting to public testimony and reminded those present that there is a 3-minute time allotment and asked that people be as concise as possible. John Frewing, 7110 Lola Lane, Tigard 97223, had signed in as speaking both in favor of, and in opposition to, the amendment: He noted that in the prior package there were citations from the "Tigard for Tomorrow"values surveys that had been done over the years. He commented that the staff report said that this material was developed from that but in those lists of values there is nothing that referred to economic development. He commented that he believes the wording in some of the material is "overly enthusiastic" and in fact seems to trump the wording of other goals, policies, and action measures in the Comp Plan. He believes there should be roughly comparable wording across all the sections of the Comp Plan. For example, regarding Goal 9.1.iii he read verbatim, `The City's land use and other regulatory practices shall be flexible and adaptive so as not to preclude desirable economic development opportunities.' He said he would like that to be more even handed in its wording. At this point, Mr. Frewing noticed his 3-minute time limit was up, so he said he would then speak in opposition to this particular item: He said he would add "consistent with protection of natural resources and contemporary development of adequate infrastructure." Therefore, he believes Goal 9.1.iii should read: "The City's land use and other regulatory practices shall be flexible so as to allow contemporary achievement of all Tigard goals when new business is sited in the City." He also commented that Policy 5 says "the City shall promote well designed and efficient development and redevelopment of vacant and underutilized etc..." the word "shall" —is that a budgetary commitment?As for "efficient development" —Mr. Frewing said he always asks the question "Efficient for whom?"There should not be code words. He believes the phrase `efficient development' should be clarified. PLANNING COMMISSION MEETING MINUTES—November 19,2007—Page 4 • [Commissioner Muldoon joined the meeting at 7:26pm.] Frewing commented that under Goal 10.1.i— the Recommended Action Measure i calls for regular update of Tigard's Buildable Land Inventory. He commented that the BLI definition should be modified to include all the lots in the City that might be subdivided for additional housing density. PUBLIC HEARING CLOSED Regarding regulatory practices,Ron Bunch proposed alternative language: He suggested the language read "The City's land use and other regulatory practices shall be flexible and adaptive so as not to preclude desirable economic development opportunities with assurance of planned or existing infrastructure." In summary,President Inman said Commissioner Walsh had indicated a change to Goal 9.1.xi for clarity and consistency for economic to industry clusters. In addition—Ron Bunch had proposed the above language change regarding regulatory practices. The following motion by Commissioner Walsh was seconded by Commissioner Caffall: "I move for recommendation of approval to the City Council for application of CPA2007-00006 Tigard Comprehensive Plan update,Statewide Planning Goal 9, Economic Development, and Goal 10,Housing—and adoption of the changes cited in Goal 9.1.iii and Goal 9.1.xi, as suggested, and the findings of the staff report and testimony received." The motion carried as follows: AYES: Caffall, Doherty, I-Tasman, Inman, Muldoon,Walsh NAYS: None ABSTENTIONS: None EXCUSED: Anderson, Fishel,Vermilyea 6. COMPREHENSIVE PLAN UPDATE WORKSHOP —CITIZEN INVOLVEMENT Assistant Planner,Marissa Daniels, spoke to the Commission about the Citizen Involvement Chapter,which is based on, among other things, the key findings of the draft chapter. She said } the Citizen Involvement chapter is different from others in that citizen involvement is not included in the Tigard 2007 Resource document. She reported that Goal 1 was not addressed in that document and instead, the resource information and key findings were contained in the draft chapter. The Citizen Involvement Chapter is also based on the community issues and values,which were identified by citywide surveys and in the Tigard Beyond Tomorrow visioning process. It is also based on the current Comprehensive Plan policies, as well as on the i work of the Policy Interest Team and Department Review Team. Daniels pointed out that the PLANNING COMMISSION MEETING MINUTES—November 19,2007—Page 5 policy language presented in the draft Citizen Involvement Chapter is a direct result of the language written at Policy Interest Team meetings. There was a question as to how the City recruits people. Daniels replied that it is up to whoever the staff liaison is for whichever committee is in need of people. She noted that, for example, the Committee for Citizen Involvement (CCI) recently added 5 new at-large membership slots. She noted that Duane Roberts (Staff) has been very actively recruiting people and that there definitely is an outreach program in place to get people involved. She also noted that Commissioner Rex Caffall participated as a member of the Policy Interest Team for Citizen Involvement. The question was asked regarding the meaning of Goal 1.1.iv,which states "The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appropriate board or committee." Daniels replied that the word "appropriate" should instead read"appointed." The correction was noted by the commissioners. At this point, President Inman asked if there was anyone else present who would like to speak. Daniels introduced Basil Christopher, chair of the CCI. Christopher gave a brief overview of the work of the CCI. He spoke about the Neighborhood Planning Program. 7. OTHER BUSINESS There was no other business. 8. ADJOURNMENT The meeting was adjourned by President Inman at 8:30pm. Doreen Laughlin,Administrative S ec alist II ..1Cr cL ATTEST: President Jodie Inman PLANNING COMMISSION MEETING MINUTES—November 19,2007—Page 6