Beery, Elsner and Hammond ~ A
i
City of Tigard
May 25, 2016
Beery, Elsner & Hammond, LLP
Attn: Nancy Werner
1750 SW Harbor Way, Ste 380
Portland OR 97201
REF.: Franchise Attorney Services Contract
Extension of Contract
Dear Ms. Werner
The City of Tigard would like to extend the agreement through December 31, 2016 as stated in
Amendment#1 executed on February 1,2016.This extension shall be governed by the specifications,
pricing, and the terms and conditions set forth per the above referenced Contract.
Please acknowledge acceptance of this renewal by signing this document in the space
provided below and returning it to me within ten (10) days. You may keep a copy for your
records.
The City looks forward to doing business with Beery, Elsner&Hammond,LLP.
Sincerely,
Jamie Greenberg
Purchasing Assistant
503-718-2492
jamie@tigard-or.gov
I/We hereby acknowledge acceptance of this Contract extension, and agree to be bound by all
requirements, terms, and conditions as set forth in the above referenced Contract.
Company: Beery Elsner& Hammond LLP Signed: ✓i
Date: 5.26.16 Printed: Chad A. Jacobs
CONTRACT CHANGE ORDER/ City of Tigard
13125 SVL'Hall Blvd.
■ AMENDMENT SUMMARY Tigard,Oregon 97223
Phone- (503) 639-4171
FIELD CHANGE ORDER FORM - (So3; 6�a-72` 7
'WWw�v.t1 rd-or.g ov
Project Title: Franchise Attorney Services Contract Project Manager: Liz Newton
Contractor: Beery, Elsner and Hammond,LLP Ori ' al Contract#::x=1.00-1-$- C_/cX214
Effective Dates: 4/1/2011-07/31/2016 Chane Order/Amendment Amount: $
Accounting Strip Amendment Percentage Running Total: %
,AMENDMENT DETAILS
Extending contract to July 31,2016 with a possible extension through December 31, 2016.
CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$
REASONING FOR CHANGE ORDER/AMENDMENT
Need time to review the cities needs in regards to attorney services. As well as need further time to send out RFP.
BUDGET IMPACT AND REQUIRED ACTIONS
REQUESTING PROJECT MANAGER APPROVING C TY STAFF
Signature �Siature
-- r , 2 6,
Date Date
Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR
the additional work described below in accordance with the terms
and conditions detailed in the original contract along with all
applicable rules, regulations, and laws that may be in effect for Signature
the work. The unit pricing in the original contract shall apply to
all additional work. A copy of this form, once completed, is to
be forwarded to the Purchasing Office to ensure all changes to
the encumbrances are met. Remember—the cumulative total
of Amendments cannot exceed theproject's FY budget. Date
1 " II
i
CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT
FRANCHISE ATTORNEY SERVICES CONTRACT
C110018
AMENDMENT #1
The Agreement between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter
called City, and Beery, Elsner and Hammond, LLP, hereinafter referred to as G;- t,,Ngo me , entered
into on the 8"'day of March,2011,is hereby amended as follows:
1. DATE AND DURATION
This Agreement shall become effective April 1, 2011, and shall expire, unless otherwise terminated, on
M „i. --2- 2016. In teeordaffee--A4-h-+ g �— n
'1'1µk Citti and. Attorney maN iw-rce to extend this
A„gteeinc•rii.t1i�c�r�--h December 31,2016 as needed for (=ity erg ices,.
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD B ELSNER AND HAMMOND,LLC
Signature ture
Printed Name Printed Name
Date Date
CITY OF TIGARD,OREGON
FRANCHISE ATTORNEY SERVICES CONTRACT
THIS AGREEMENT made and entered into this 8th day of March, 2011 by and between the City of Tigard,a
municipal corporation of the State of Oregon, hereinafter called City, and Beery, Elsner and Hammond, LLP,
hereinafter called Legal Counsel.
RECITALS
WHREAS, the City's 2010-2011 Fiscal Year budget provides for services related to franchise attorney services;
and
WHEREAS City has need for the services of an attorney or attorney firm with a particular training, ability,
knowledge,and experience possessed by Legal Counsel, and
WHEREAS City has determined that Legal Counsel is qualified and capable of performing the professional
services as City does hereinafter require,under those terms and conditions set forth,
THEREFORE the Parties agree as follows:
1. LEGAL SERVICES TO BE PROVIDED
Legal Counsel shall initiate services immediately upon receipt of City's notice to proceed together with
an executed copy of this Agreement. Legal Counsel agrees to complete work that is detailed in Exhibit
A and by this reference made a part hereof. Any and all work assigned by the City will be contained in
subsequent scope of work as needed.
2. EFFECTIVE DATE AND DURATION
This Agreement shall become effective April 1, 2011, and shall expire, unless otherwise terminated, on
March 31, 2016. In accordance with the City's best practice, the total duration of this agreement may
not exceed five (5)years.
3. COMPENSATION
A. The City agrees to pay Legal Counsel in accordance with this section for performance of
services described herein. Payment shall be based upon a detailed monthly billing showing
work performed and identifying specific legal matters worked on.
B. Hourly Rates
Partners/Of Counsel $200/hour
Senior Associates $190/hour
Junior Associates $175/hour
Paralegals $100/hour
Legal Assistants $75/hour
The Parties may, by mutual agreement, adjust these rates each year upon written mutual
acceptance. Any proposed new price must be requested in writing sixty (60) days prior to April
1 St.
C. The direct cost for such items as long distance charges,messenger services,printing,mileage (at
the contract year's IRS approved rate), copy charges, faxes, and the like will be billed to the City
with no markup or overhead charge added. Mileage for trips between Legal Counsel's office(s)
and the City offices shall not be charged to the City.
D. Payment will be made in installments based on Legal Counsel's invoice, subject to the
approval of the City Manager, or designee, and not more frequently than monthly. Payment
shall be made only for work actually completed as of the date of invoice.
E. Payment by City shall release City from any further obligation for payment to Legal Counsel,
for services performed or expenses incurred as of the date of the invoice. Payment shall not
be considered acceptance or approval of any work or waiver of any defects therein.
F. Legal Counsel shall make payments promptly, as due, to all persons supplying labor or materials
for the prosecution of this work.
G. Legal Counsel shall not permit any lien or claim to be filed or prosecuted against the City on
any account of any labor or material furnished.
H. Legal Counsel shall pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
I. If Legal Counsel fails, neglects or refuses to make prompt payment of any claim for labor or
services furnished to Legal Counsel or a subcontractor by any person as such claim becomes
due, City's Finance Director may pay such claim and charge the amount of the payment against
funds due or to become due the Legal Counsel. The payment of the claim in this manner shall
not relieve Legal Counsel or their surety from obligation with respect to any unpaid claims.
J. Legal Counsel shall pay employees at least time and a half pay for all overtime worked in excess
of 40 hours in any one week except for individuals under the contract who are excluded under
ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime.
K. Legal Counsel shall promptly, as due, make payment to any person, co-partnership, association
or corporation, furnishing medical, surgical and hospital care or other needed care and attention
incident to sickness or injury to the employees of Legal Counsel or all sums which Legal
Counsel agrees to pay for such services and all moneys and sums which Legal Counsel collected
or deducted from the wages of employees pursuant to any law, contract or agreement for the
purpose of providing or paying for such service.
L. The City certifies that sufficient funds are available and authorized for expenditure to finance
costs of this contract.
4. OWNERSHIP OF WORK PRODUCT
City shall be the owner of and shall be entitled to possession of any and all work products of Legal
Counsel which result from this Agreement, including any computations, plans, correspondence or
pertinent data and information gathered by or computed by Legal Counsel prior to termination of this
Agreement by Legal Counsel or upon completion of the work pursuant to this Agreement.
5. ASSIGNMENT/DELEGATION
Neither party shall assign, sublet or transfer any interest in or duty under this Agreement without the
written consent of the other and no assignment shall be of any force or effect whatsoever unless and
until the other party has so consented. If City agrees to assignment of tasks to a subcontract, Legal
Counsel shall be fully responsible for the acts or omissions of any subcontractors and of all persons
Franchise Legal Services 2011-2016 Page 2
employed by them, and neither the approval by City of any subcontractors not anything contained
herein shall be deemed to create any contractual relation between the subcontractors and City.
6. STATUS OF LEGAL COUNSEL AS INDEPENDENT LEGAL COUNSEL
Legal Counsel certifies that:
A. Legal Counsel acknowledges that for all purposes related to this Agreement, Legal Counsel is
and shall be deemed to be an independent Legal Counsel as defined by ORS 670.700 and not
an employee of City, shall not be entitled to benefits of any kind to which an employee of City
is entitled and shall be solely responsible for all payments and taxes required by law.
Furthermore, in the event that Legal Counsel is found by a court of law or any administrative
agency to be an employee of City for any purpose, City shall be entitled to offset compensation
due, or to.demand repayment of any amounts paid to Legal Counsel under the terms of this
Agreement, to the full extent of any benefits or other remuneration Legal Counsel receives
(from City or third party) as a result of said finding and to the full extent of any payments that
City is required to make (to Legal Counsel or to a third party) as a result of said finding.
B. The undersigned Legal Counsel hereby represents that no employee of the City, or any
partnership or corporation in which a City employee has an interest, has or will receive any
remuneration of any description from Legal Counsel, either directly or indirectly, in connection
with the letting or performance of this Agreement,except as specifically declared in writing.
If this payment is to be charged against Federal funds,Legal Counsel certifies that he/she is not
currently employed by the Federal Government and the amount charged does not exceed his or
her normal charge for the type of service provided.
Legal Counsel and its employees, if any, are not active members of the Oregon Public
Employees Retirement System and are not employed for a total of 600 hours or more in the
calendar year by any public employer participating in the Retirement System.
C. Legal Counsel certifies that it currently has a City business license or will obtain one prior to
delivering services under this Agreement.
D. Legal Counsel is not an officer, employee, or agent of the City as those terms are used in ORS
30.265.
7. INDEMNIFICATION
City has relied upon the professional ability and training of Legal Counsel as a material inducement
to enter into this Agreement. Legal Counsel warrants that all its work will be performed in
accordance with generally accepted professional practices and standards as well as the requirements
of applicable federal, state and local laws, it being understood that acceptance of Legal Counsel's
work by City shall not operate as a waiver or release.
Legal Counsel agrees to indemnify and defend the City, its officers, agents and employees and hold
them harmless from any and all liability, causes of action, claims, losses, damages, judgments or
other costs or expenses including attorney's fees and witness costs and (at both trial and appeal level,
whether or not a trial or appeal ever takes place) that may be asserted by any person or entity which
in any way arise from, during or in connection with the performance of the work described in this
contract, except liability arising out of the sole negligence of the City and its employees. Such
indemnification shall also cover claims brought against the City under state or federal worker's
Franchise Legal Services 2011-2016 Page 3
compensation laws. If any aspect of this indemnity shall be found to be illegal or invalid for any
reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this
indemnification.
8. INSURANCE
Legal Counsel and any subcontractors shall maintain insurance acceptable to City in full force and effect
throughout the term of this contract. Such insurance shall cover all risks arising directly or indirectly
out of Legal Counsel's activities or work hereunder, including the operations of its subcontractors of
any tier.
The policy or policies of insurance maintained by the Legal Counsel and its subcontractors shall provide
at least the following limits and coverages:
A. Commercial General Liability Insurance
Legal Counsel shall obtain, at Legal Counsel's expense, and keep in effect during the term of
this contract, Comprehensive General Liability Insurance covering Bodily Injury and
Property, Damage on an "occurrence" form (1996 ISO or equivalent). This coverage shall
include Contractual Liability insurance for the indemnity provided under this contract. The
following insurance will be carried:
Coverage Limit
General Aggregate 4,000,000
Products-Completed Operations Aggregate 1,000,000
Personal &Advertising Injury 1,000,000
Each Occurrence 2,000,000
Fire Damage (Any one fire) 50,000
Medical Expense (Any one person) 5,000
B. Legal Errors & Omissions/Lawyers Professional Liability Insurance
Legal Counsel shall obtain, at Legal Counsel's expense, and keep in effect during the term of
this contract, Legal Errors & Omissions/Lawyer's Professional Liability Insurance covering
any damages caused by an error, omission or any negligent acts. This coverage shall include
Annual Aggregate &per Occurrence limits of$2,000,000 per attorney.
C. Commercial Automobile Insurance
Legal Counsel shall also obtain, at Legal Counsel's expense, and keep in effect during the
term of the contract, Commercial Automobile Liability coverage including coverage for all
owned, hired, and non-owned vehicles. The Combined Single Limit per occurrence shall not
be less than $2,000,000.
D. Workers' Compensation Insurance
The Legal Counsel, its subcontractors, if any, and all employers providing work, labor, or
materials under this Contract that are subject employers under the Oregon Workers'
Compensation Law shall comply with ORS 656.017, which requires them to provide workers'
compensation coverage that satisfies Oregon law for all their subject workers. Out-of-state
employers must provide Oregon workers' compensation coverage for their workers who work
at a single location within Oregon for more than 30 days in a calendar year. Legal Counsels
who perform work without the assistance or labor of any employee need not obtain workers'
compensation coverage. All non-exempt employers shall provide Employer's Liability
Insurance with coverage limits of not less than $500,000 each accident.
Franchise Legal Services 2011-2016 Page 4
E. Additional Insured Provision
The Commercial General Liability Insurance and Commercial Automobile Insurance policies
and other policies the City deems necessary shall include the City, its officers, directors, and
employees as additional insureds with respect to this contract.
F. Extended Reporting Coverage
If any liability insurance required by this contract is arranged on a "claims made" basis,
Extended Reporting coverage will be required at the completion of this contract to a
duration of 24 months or the maximum time period the Legal Counsel's insurer will provide
if less than 24 months. Legal Counsel will be responsible for furnishing certification of
Extended Reporting coverage for 24 months following contract completion. Continuous
"claims made" coverage will be acceptable in lieu of Extended Reporting coverage, provided
its retroactive date is on or before the effective date of this contract.
G. Notice of Cancellation
There shall be no cancellation, material change, exhaustion of aggregate limits or intent not
to renew insurance coverage without 30 days written notice to the City. Any failure to
comply with this provision will not affect the insurance coverage provided to the City. The
30 days notice of cancellation provision shall be physically endorsed on to the policy.
H. Insurance Carrier Rating
Coverages provided by the Legal Counsel must be underwritten by an insurance company
deemed acceptable by the City. The City reserves the right to reject all or any insurance
carrier(s) with an unacceptable financial rating.
1. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Legal Counsel shall
furnish a Certificate of Insurance to the City. No contract shall be effected until the
required certificates have been received and approved by the City. The certificate will
specify and document all provisions within this contract.
J. Independent Legal Counsel Status
The service or services to be rendered under this contract are those of an independent Legal
Counsel.
K. Primary Coverage Clarification
The parties agree that Legal Counsel's coverage shall be primary to the extent permitted by
law. The parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
L. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general liability
and pollution policies required by this contract.
Legal Counsel's insurance policy shall contain provisions that such policies shall not be canceled or their
limits of liability reduced without thirty (30) days prior notice to City. A copy of each insurance policy,
certified as a true copy by an authorized representative of the issuing insurance company, or at the
discretion of City, in lieu thereof, a certificate in form satisfactory to City certifying to the issuance of
such insurance shall be forwarded to:
Franchise Legal Services 2011-2016 Page 5
City of Tigard
Attn: Loreen Mills,Assistant to the City Manager
13125 SW Hall Blvd.
Tigard, Oregon 97223
Such policies or certificates must be delivered prior to commencement of the work. The procuring of
such required insurance shall not be construed to limit Legal Counsel's liability hereunder.
Notwithstanding said insurance, Legal Counsel shall be obligated for the total amount of any damage,
injury, or loss caused by negligence or neglect connected with this contract.
9. METHOD & PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS
All notices, bills and payments shall be made in writing and may be given by personal delivery, mail or
by fax. Payments may be made by personal delivery, mail, or electronic transfer. The following
addresses shall be used to transmit notices,bills,payments, and other information:
CITY OF TIGARD BEERY ELSNER&HAMMOND,LLP
Attn: Loreen Mills,Asst. to the City Manager Attn: Pamela J. Beery, Owner/Partner
Address: 13125 SW Hall Blvd., Address: 1750 SW Harbor Way, Suite 380
Tigard, Oregon 97223 1Portland, OR 97201-5106
Phone: (503) 718-2417 Phone: (503) 226-7191
Fax: (503) 639-6795 Fax: (503) 226-2348
Email Address: Loreen(ktigard-or.gov Email Address: pam@gov-law.com
and when so addressed, shall be deemed given upon deposit in the United States mail, postage prepaid,
or when so faxed, shall be deemed given upon successful fax. In all other instances, notices, bills and
payments shall be deemed given at the time of actual delivery. Changes may be made in the names
and addresses of the person to who notices, bills and payments are to be given by giving written notice
pursuant to this paragraph.
10. MERGER
This writing is intended both as a final expression of the Agreement between the parties with respect to
the included terms and as a complete and exclusive statement of the terms of the Agreement. No
modification of this Agreement shall be effective unless and until it is made in writing and signed by
both parties.
11. PROFESSIONAL SERVICES
The City requires that services provided pursuant to this agreement shall be provided to the City by a
Legal Counsel that does not represent clients on matters contrary to City interests. Further, Legal
Counsel shall not engage services of an attorney and/or other professional who individually, or through
members of his/her same firm,represents clients on matters contrary to City interests.
Should the Legal Counsel represent clients on matters contrary to City interests or engage the services
on an attorney and/or other professional who individually, or through members of his/her same firm,
represents clients on matters contrary to City interests,Legal Counsel shall consult with the appropriate
City representative regarding the conflict.
Franchise Legal Services 2011-2016 Page 6
After such consultation, the Legal Counsel shall have seven (7) days to eliminate the conflict to the
satisfaction of the City. If such conflict is not eliminated within the specified time period, the
agreement may be terminated pursuant to Section 13 (B) (3) of this agreement.
12. TERMINATION WITHOUT CAUSE
At any time and without cause, City shall have the right in its sole discretion, to terminate this
Agreement by giving notice to Legal Counsel. If City terminates the contract pursuant to this
paragraph;it shall pay Legal Counsel for services rendered to the date of termination.
13. TERMINATION WITH CAUSE
A. City may terminate this Agreement effective upon delivery of written notice to Legal Counsel,
or at such later date as may be established by City,under any of the following conditions:
I) If City funding from federal, state, local, or other sources is not obtained and continued
at levels sufficient to allow for the purchase of the indicated quantity of services. This
Agreement may be modified to accommodate a reduction in funds
2) If federal or state regulations or guidelines are modified, changed,or interpreted in such
a way that the services are no longer allowable or appropriate for purchase under this
Agreement.
3) If any license or certificate required by law or regulation to be held by Legal Counsel,its
subcontractors, agents, and employees to provide the services required by this
Agreement is for any reason denied,revoked, or not renewed.
4) If Legal Counsel becomes insolvent, if voluntary or involuntary petition in bankruptcy
is filed by or against Legal Counsel, if a receiver or trustee is appointed for Legal
Counsel,or if there is an assignment for the benefit of creditors of Legal Counsel.
Any such termination of this agreement under paragraph (a) shall be without prejudice to any
obligations or liabilities of either party already accrued prior to such termination.
B. City,by written notice of default(including breach of contract) to Legal Counsel, may terminate
the whole or any part of this Agreement:
I) If Legal Counsel fails to provide services called for by this agreement within the time
specified herein or any extension thereof, or
2) If Legal Counsel fails to perform any of the other provisions of this Agreement, or
so fails to pursue the work as to endanger performance of this agreement in
accordance with its terms, and after receipt of written notice from City, fails to
correct such failures within ten (10) days or such other period as City may authorize.
3) If Legal Counsel fails to eliminate a conflict as described in Section 11 of this
agreement.
The rights and remedies of City provided in the above clause related to defaults (including
breach of contract) by Legal Counsel shall not be exclusive and are in addition to any other
rights and remedies provided by law or under this Agreement.
If City termMi ates this Agreement under paragraph B, Legal Counsel shall be entitled to receive
as full payment for all services satisfactorily rendered and expenses incurred, an amount which
bears the same ratio to the total fees specified in this Agreement as the services satisfactorily
rendered by Legal Counsel bear to the total services otherwise required to be performed for
Franchise Legal Services 2011-2016 Page 7
such total fee; provided, that there shall be deducted from such amount the amount of
damages, if any, sustained by City due to breach of contract by Legal Counsel. Damages for
breach of contract shall be those allowed by Oregon law, reasonable and necessary attorney
fees,and other costs of litigation at trial and upon appeal.
14. ACCESS TO RECORDS
City shall have access to such books, documents, papers and records of Legal Counsel as are directly
pertinent to this Agreement for the purpose of making audit,examination,excerpts and transcripts.
15. BAR MEMBERSHIP/OCAA MEMBERSHIP REQUIREMENTS
Legal Counsel is responsible for maintaining Legal Counsel's professional standing as a member of
the Oregon State Bar Association and the Oregon City Attorney's Association.
16. FORCE MAJEURE
Neither City nor Legal Counsel shall be considered in default because of any delays in completion and
responsibilities hereunder due to causes beyond the control and without fault or negligence on the part
of the parties so disenabled, including but not restricted to, an act of God or of a public enemy, civil
unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight
embargo, unusually severe weather or delay of subLegal Counsel or supplies due to such cause;
provided that the parties so disenabled shall within ten (10) days from the beginning of such delay,
notify the other party in writing of the cause of delay and its probable extent. Such notification shall
not be the basis for a claim for additional compensation. Each party shall, however, make all
reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of
the cause,diligently pursue performance of its obligation under the Agreement.
17. NON-WAIVER
The failure of City to insist upon or enforce strict performance by Legal Counsel of any of the terms of
this Agreement or to exercise any rights hereunder should not be construed as a waiver or
relinquishment to any extent of its rights to assert or rely upon such terms or rights on any future
occasion.
18. NON-DISCRIMINATION
Legal Counsel agrees to comply with all applicable requirements of federal and state civil rights and
rehabilitation statues, rules, and regulations. Legal Counsel also shall comply with the Americans with
Disabilities Act of 1990, ORS 659.425, and all regulations and administrative rules established pursuant
to those laws.
19. ERRORS
Legal Counsel shall perform such additional work as may be necessary to correct errors in the work
required under this Agreement without undue delays and without additional cost.
20. EXTRA(CHANGES)WORK
Only the City's Project Manager for this Agreement, Loreen Mills, Asst. to the City Manager, may
authorize extra (and/or change) work. Failure of Legal Counsel to secure authorization for extra work
shall constitute a waiver of all right to adjustment in the contract price or contract time due to such
unauthorized extra work and Legal Counsel thereafter shall be entitled to no compensation whatsoever
for the performance of such work.
Franchise Legal Services 2011-2016 Page 8
21. WARRANTIES
All work shall be guaranteed by Legal Counsel for a period of one year after the date of final acceptance
of the work by the owner. Legal Counsel warrants that all practices and procedures,workmanship and
materials shall be the best available unless otherwise specified in the profession. Neither acceptance of
the work nor payment therefore shall relieve Legal Counsel from liability under warranties contained in
or implied by this Agreement.
22. ATTORNEY FEES
In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the
losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs,
including attorney's fees and court costs on appeal.
23. GOVERNING LAW
The provisions of this Agreement shall be construed in accordance with the provisions of the laws of
the State of Oregon. Any action or suits involving any question arising under this Agreement must be
brought in the appropriate court of the State of Oregon.
24. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Legal Counsel shall comply with all applicable federal, state and local laws, rules and regulations,
including, but not limited to, the requirements concerning working hours, overtime, medical care,
workers compensation insurance, health care payments, payments to employees and contractors and
income tax withholding contained in ORS Chapter 279B, the provisions of which are hereby made a
part of this agreement.
25. CONFLICT BETWEEN TERMS
It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument in the proposal of the contract, this instrument shall control and
nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting
herewith.
26. AUDIT
Legal Counsel shall maintain records to assure conformance with the terms and conditions of this
Agreement, and to assure adequate performance and accurate expenditures within the contract period.
Legal Counsel agrees to permit City, the State of Oregon, the federal government, or their duly
authorized representatives to audit all records pertaining to this Agreement to assure the accurate
expenditure of funds.
27. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any
court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected
to the extent that it did not materially affect the intent of the parties when they entered into the
agreement.
28. CONDITIONS OF SUPPLYING A PUBLIC AGENCY
Where applicable, seller must make payment promptly as due to persons supplying Legal Counsel labor or
materials for the execution of the work provided by this order. Legal Counsel must pay all contributions or
amounts due from Legal Counsel to the Industrial Accident Fund incurred in the performance of this
order. Legal Counsel shall not permit any lien or claim to be,filed or prosecuted against Buyer or any
subdivision of City on account of any labor or material to be furnished. Legal Counsel further agrees to
pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167.
Franchise Legal Services 2011-2016 Page 9
29. HOURS OF LABOR
If labor is performed under this order; then no person shall be employed for more than eight (8) hours in
any one day, or forty (40) hours in any one week, except in cases of necessity, or emergency or where the
public policy absolutely requires it, and in such cases, except cases of contracts for personal services as
defined in ORS 279A.055, the labor shall be paid at least time and a half for all overtime in excess of eight
(8) hours a day and for all work performed on Saturday and on any legal holidays as specified in ORS
279C.540. In cases of contracts for personal services as defined in ORS 279A.055,any labor shall be paid at
least time and a half for all hours worked in excess of forty (40) hours in any one week, except for those
individuals excluded under ORS 653.010 to 653.260 or under 29 USC SS 201-209.
30. MEDICAL CARE AND WORKERS'COMPENSATION
Legal Counsel shall promptly, as due, make payment to any person, co-partnership, association or
corporation, furnishing medical, surgical and hospital care or other needed care and attention incident to
sickness or injury, to the employees of such Legal Counsel, of all sums which the Legal Counsel agrees to
pay for such services and all moneys and sums which the Legal Counsel collected or deducted from the
wages of the employees pursuant to any law, Legal Counsel agreement for the purpose of providing or
paying for such service.
31. COMPLETE AGREEMENT
This Agreement and attached exhibits constitutes the entire Agreement between the parties. No
waiver, consent, modification, or change of terms of this Agreement shall bind either party unless in
writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be
effective only in specific instances and for the specific purpose given. There are no understandings,
agreements, or representations, oral or written, not specified herein regarding this Agreement. Legal
Counsel, by the signature of its authorized representative, hereby acknowledges that he has read this
Agreement,understands it and agrees to be bound by its terms and conditions.
IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized undersigned
officer and Legal Counsel has executed this Agreement on the date hereinabove first written.
Authorized by Tigard's Local Contract Review Board: March 8,2011
CITY OF TIGARD BEERY ELSNER&HAMMOND LLP
By: Cr Prosser, City Manager By: Paul C. Elsner
Date Date
Franchise Legal Services 2011-2016 Page 10
EXHIBIT A
SERVICES TO BE PROVIDED
Franchise Legal Services
The term franchise includes the following types of providers: cable, electric, gas, solid waste and
telecommunication.
Unless otherwise directed by the City Manager or his designee, Loreen Mills, the Beery Elsner & Hammond
firm will be responsible for providing a full range of municipal.franchise legal services,which includes but is not
limited to the following:
1. Franchise law— federal, state and local;
2. Franchise license, site license and permit negotiations, renewal and competitive bidding of
franchises;
3. Address franchise territorial poaching(i.e., recycling collection);
4. Implement amendments to existing franchise agreements relating to performance and penalties to
the franchisee for failure to perform (i.e., properly repairing City streets after franchise work,
timely relocation of utilities without undue interference in City project schedules, obtain and pay
for permits for right-of-way work, abide by permit requirements, failure to pay franchise fees
timely);
5. Right-of-way license,usage fees, privilege tax and other financing mechanisms;
6. Legislative proposals and strategy;
7. Regulatory requirements and impacts;
8. Development of local policy and procedures;
9. Represent City interests with cable franchise issues through Metropolitan Area Cable Commission
(MA CC);
10. Identify new service methods of franchise providers and provide impact information on
service/revenue for City (i.e., wireline, wireless and distributed antenna systems for
telecommunications providers);
11. Litigation and claim support;and
12. Training of City staff.
Franchise Legal Services 2011-2016 Page 11