MMD1999-00014NOTE TO THE FILE
DATE: February 4, 2011
FROM: Patty Lunsford, Planning Assistant
RE: Discrepancy with Original Land Use Approval
FILE REF.: MMD1999- 00014 /Scholls Business Center Parking Lot
HISTORY:
The approval letter for MMD1999 -00014 dated October 5, 1999 indicates to file this Minor
Modification with SDR95- 00002. As of the date of this memo. it was determined that this MMD
was filed in the wrong file SDR95 -00002 is NOT the original land use approval.
There is also a discrepancy with the address in the city's Accela database (permit tracking system l.
Accela indicates an address of 12744 SW North Dakota Street, map & tax lot # 1S133AD. 16000.
The address on the October 5, 1999 letter indicates an address of 12526 SW Scholls Ferry Road (no
map & tax lot # on the letter or in any of the applicant's submittal).
I could not locate the original land use approval based on either of the addresses or the map & tax
lot #.
Further research (attached) shows that the 12526 SW Scholls Ferry Road address has been disabled
and the new address is the 12744 SW North Dakota Street. Therefore. this Minor Modification file
is being created usine 1 2744 SW North Dakota Street /1S133AD. 16000.
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PACIFIC CREST PARTNERS SCHOLLS L, 1S133AD16000
Tax ID Number: LSI 33P01
Tax Account Numben R-2049968
Site Address: 12526 SW SCHOL 1 ; FERRY
Site City: Tigard
Site zlp• 97223
Owner; PACIFIC CREST PARTNERS SCHOLLS L
Owner 2: 1430 EASTSIDE RD
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Tax Account Number: 82649968
Site Address: 12526 SW SCHOLLS FERRY
Site City: Tigard
Site ZIP: 47223
Owner: PACIFIC CREST PARTNERS SCROLLS L
Owner 2: 1430 EASTSIDE RD
October 5, 1999
CITY OF
OREGON
Mr. John Knight
Group Mackenzie
P.O Box 69039
Portland, OR 97201 -0039
Dear Mr. Knight:
This letter is in response to your request for Minor Modification approval (MMD1999- 00014) to
allow an addition of three new parking spaces and relocate two other spaces for the Scholls
Business Center parking lot located at 12526 SW Scholl's Ferry Road.
This property is designated for Professional Commercial use and is located within the C -P
zoning district. The use of the site is listed as a permitted use for this zoning district. The Tigard
Community Development Code, Site Development Review Section, states; "if the requested
modification meets any of the major modification criteria, that the request shall be reviewed as a
new Site Development Review application."
Section 18.330.020.B.2 states that the Director shall determine that a major modification(s) has
resulted if one (1) or more of the changes listed below have been proposed:
1. An increase in dwelling unit density or lot coverage for residential development.
The proposal does not involve a residential development; therefore, this standard does
not apply.
2. A change in the ratio or number of different types of dwelling units. This criterion is
not applicable, as this request does not involve a residential development.
3. A change that requires additional on -site parking in accordance with Chapter
18.765. The required parking for this use is 3.7 spaces per 1,000 square feet of gross
floor area (minimum) to 5.0 spaces per 1,000 square feet of gross floor area (maximum)
resulting in a parking requirement of 59 to 79 spaces. The site currently has 62 parking
spaces and the proposed modification would add three spaces bringing the total parking
to 65 spaces. Sixty -five (65) spaces is between the minimum (59) and maximum (79)
spaces required by the Code. Since there is no additional square footage provided and
the new spaces are within the Code requirements, this criterion is met.
4. A change in the type of commercial or industrial structures as defined by the
Uniform Building Code. No change in the structural occupancy type of the building is
proposed. Therefore, this criterion is not applicable.
13125 SW Hall Blvd„ Tigard, OR 97223 (503) 639 -4171 TDD (503) 684 -2772
5. An increase in the height of the building(s) by more than 20 percent. No increase in
the height of the existing building is proposed. Therefore, this criterion does not apply.
6. A change in the type and location of accessways and parking areas where off -site
traffic would be affected. This request will not require a change in accessways or
parking areas where off -site traffic would be affected. Therefore, this criterion is met.
7. An increase in vehicular traffic to and from the site and the increase can be
expected to exceed 100 vehicles per day. The modifications to the parking area do
not include additional square footage. Therefore, this criterion does not apply.
8. An increase in the floor areas proposed for a non - residential use by more than ten
percent excluding expansions under 5,000 square feet. No increase in floor area is
proposed. This criterion does not apply.
9. A reduction in the area reserved for common open space and /or usable open
space that reduces the open space area below the minimum required by the code
or reduces the open space areas by more than ten percent. There is no area
reserved for common open space, therefore, this criterion does not apply.
10. A reduction of project amenities (recreational facilities, screening; and /or,
landscaping provisions) below the minimum established by the code or by more
than ten percent where specified in the site plan. The proposed modification will
result in the removal of a small amount of landscaping. However, reducing the
landscaping by 1.3% will still leave 25.7% landscaping, which far exceeds the 15%
required by Code. Therefore, this criterion is satisfied.
11. A modification to the conditions imposed at the time of Site Development Review
approval that is not the subject of criteria (B). 1 through 10 above. The applicant
has provided findings that demonstrate the modification will not preclude conformance to
the original Site Development Review's Conditions of Approval. Therefore, this criterion
is satisfied.
This request is determined to be a minor modification to an existing site. The Director's designee
has determined that the proposed minor modification of this existing site will continue to promote
the general welfare of the City and will not be significantly detrimental, nor injurious to surrounding
properties provided that, development which occurs after this decision complies with all applicable
local, state, and federal laws.
10/04/99 Group Mackenzie. Page 2 of 3
Re: Scholls Center Parking Lot Modification.
� . f
THIS REQUEST HAS BEEN APPROVED SUBJECT TO THE FOLLOWING CONDITION:
Please provide a copy of this letter when applying for permits. There is a fee for the required
permits. Please contact the Development Services Division for information on current fees.
If you need additional information or have any questions, please feel free to call me at
(503) 639 -4171 ext. 317.
Sincerely,
Mathew Sc eidegger
Assistant Planner
c: 1999 Planning correspondence file
i:\curpl \Mathew\min mod \1999 -00014
10/04/99 Group Mackenzie. Page 3 of 3
Re: Scholls Center Parking Lot Modification.
Scholls Center Parking Lot Modification
Minor Modification (Type I) of an Approved Plan
To Allow the Addition of Five (5) New Parking Spaces
Project Number 990275
City of Tigard, Oregon
September 22, 1999
GR
0690 SW Bancroft Street / PO Box 69039 • Portland, OR 97201
Tel: 503.224.9560 - Net: info®grpmack.com • Fax: 503.228.1285
H:\PROJECTS\990275\WP\9i22evr.sk
G R
September 22, 1999
City of Tigard
Attention: Julia Hajduk
13125 SW Hall Blvd.
Tigard, OR 97223
The five new spaces will be improved at the corner of North Dakota and Scholls Ferry and will be
Group
Mackenzie. available for general customer use. In order to provide adequate back up distance for the corner
Incorporated spaces, one space will be removed in the middle aisle in front of the bank and one space will be
Architecture removed on the aisle facing North Dakota.
Interior Design
Land Use Planning The parking spaces will be screened from the street with a combination of mounding and evergreen
screen plantings (see landscape plan for planting and site plan for grading). Minor modifications will
Group
Mackenzie be required of the existing landscape islands to allow for the new spaces. These will be re-
Engineering landscaped to be compatible with the existing landscape design.
Incorporated
Civit/structural The approval process for a minor modification is contained in Section 18.360.030.B. This section
Engineering references the criteria contained in 18.360.060.C. These appropriate criteria are addressed as
Transportation follows:
Planning
The tradition of
Mackenzie
Engineering and
Mackenzie /Saito
continues. HA\PROJECTS\990275\wP\9I2211.SK
Re: Scholls Center Parking Lot Modification
Minor Modification of an Approved Plan
0. M
O N
Group Mackenzie Project #990275
O
° N
N N
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P
Dear Julia:
G
Un
o n
Enclosed is a package of information supportive of a Type I, "Minor modification of an approved
`"
plan" as outlined in Section 18.360.060 of the Community Development Code. The criteria
E
contained in 18.360.060 are addressed below.
a
Y
M E
Also enclosed is a check in the amount of $100 to cover the administrative processing fee. As
01 a
requested, I have provided two sets of everything (this narrative letter and one copy, two 11 x 17
m o
plans of the site and grading plan, two 11 x 17 copies of the landscape plan, and two full -sized
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a
copies of the site and grading plan).
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o
Criteria Response (Section 18.360.060):
V a.
m N
General Comments: Although the existing parking lot at Scholls Center meets parking Code
CD
requirements for number of spaces, there are peak periods during the day when the parking lot is
ul
°
nearly full. In an effort to release some of the pressure on the parking lot, the attached plan proposes
o t~
the improvement of five (5) new spaces. These spaces will replace two existing spaces for a net
increase of three (3) new spaces.
The five new spaces will be improved at the corner of North Dakota and Scholls Ferry and will be
Group
Mackenzie. available for general customer use. In order to provide adequate back up distance for the corner
Incorporated spaces, one space will be removed in the middle aisle in front of the bank and one space will be
Architecture removed on the aisle facing North Dakota.
Interior Design
Land Use Planning The parking spaces will be screened from the street with a combination of mounding and evergreen
screen plantings (see landscape plan for planting and site plan for grading). Minor modifications will
Group
Mackenzie be required of the existing landscape islands to allow for the new spaces. These will be re-
Engineering landscaped to be compatible with the existing landscape design.
Incorporated
Civit/structural The approval process for a minor modification is contained in Section 18.360.030.B. This section
Engineering references the criteria contained in 18.360.060.C. These appropriate criteria are addressed as
Transportation follows:
Planning
The tradition of
Mackenzie
Engineering and
Mackenzie /Saito
continues. HA\PROJECTS\990275\wP\9I2211.SK
Julia Hajduk
Group Mackenzie Project #990275
September 22, 1999
Page 2
18.360.060.C. Approval criteria. A minor modification shall be approved, approved with
conditions or denied following the Director's review based on the finding that:
1. The proposed development is in compliance with all applicable requirements
of this title; and
Response: "Applicable requirements" (as referenced in the above criterion) can be found in
the Landscaping (18.745), Development Standards (18.520.040), Parking (18.765), and
Visual Clearance (18.795) sections of the Code. Appropriate standards are noted below
Landscaping (18.745):
18.745.050.E.1.a. Screening and landscaping of parking and loading areas is
required. The specifications for this screening are as follows:
(1) Landscaped parking areas shall include special design features
which effectively screen the parking lot areas from view. These
design features may include the use of landscaped berms,
decorative walls and raised planters;
Response: The new parking at the corner will be provided with a
combination of berming and evergreen landscaping to obtain a screen
approximately Yin height as measured from the parking lot. This criterion
is met.
(2) Landscape planters may be used to define or screen the appearance
of off -street parking areas from the public right -of -way;
Response: The parking will be effectively screened from the public right -
of -way with the berming and plantings. This criterion is met.
(3) Materials to be installed should achieve a balance between low
lying and vertical shrubbery and trees.
Response: The new plantings include a combination of low lying and
vertical shrubbery including Royal Burgundy Barberry (Berberis
Thunbergii), Compact Burning Bush (Euonymus Alata) and Burkwood
Viburnum (Viburnum Burkwoodii). The existing trees will be retained to
provide addition vertical materials. This criterion is met.
(4) Trees shall be planted in landscape islands in all parking areas, and
shall be equally distributed and on the basis of one tree for each
seven parking spaces in order to provide a canopy effect; and
Response: The existing trees in the landscape islands will be retained and
currently meet this standard. This criterion is met.
HAPROJECTS\M275 \WP\912211.SK
Julia Hajduk
Group Mackenzie Project #990275
September 22, 1999
Page 3
(5) The minimum dimension of the landscape islands shall be three
feet and the landscaping shall be protected from vehicular damage
by some form of wheel guard or curb.
Response: The existing islands and modified islands are a minimum of
three feet in width. All planter areas are protected by curbs. This criterion
is met.
Development Standards (18.520.040):
18.520.040.B. Development Standards: The Code requires a minimum of 15%
landscaping for uses within the C -P zoning district. Even with the removal of some
landscaping, the 15% standard will be exceeded (see percentages on plans). This
criterion is met.
Parking (18.765):
18.765.040.G. Parking Lot Landscaping: Parking lots are required to be
landscaped in accordance with 18.745. This is addressed above in Section
18.745.050.E. l.a..
18.765.040.H & I. Parking Space Surfacing and Striping: The Code requires
that paving and striping be provided. All new and existing spaces will be paved.
New striping will be added for the new spaces. All new spaces will be marked as
"Compact" spaces. This criterion is met.
18.765.040.J. Wheel Stops: Wheel stops will be provided by means of a curb in
front of the parking space. The curbs will be set back no further than three feet
from the front of the space as required by Code. These curb "overhang" areas have
not been counted toward the landscape percentage requirement. This criterion is
met.
18.765.040.x. Drainage: Drainage will be provided via the existing drains located
in the parking lot. This criterion is met.
18.765.040.L. & M. Lighting and Signs: No new lighting and signs are needed or
proposed to allow for the new spaces. This criterion does not apply.
18.765.040.N. Space and Aisle Dimensions: All new spaces will comply with the
"Off -Street Surface Parking Matrix (Figure 18.765.1) of the Code. Appropriate
dimensions are shown on the attached plans. This criterion is met.
H APROJECTS\990275 \W P\9I2211. SK
Julia Hajduk
Group Mackenzie Project 4990275
September 22, 1999
Page 4
Visual Clearance (18.795):
18.795.040.A. Visual Clearance for Arterial Streets: A visual clearance area is
shown on the plans with a triangle that is 35' on either side. All landscaping,
mounding, or other improvements will be lower than three feet (as measured from
the curb) in this visual clearance triangle. This criterion is met.
The modification is not a major modification.
Response: Section 18.360.050.B. provides evaluation criteria for "Major Modification ".
Projects not meeting these criteria are considered to be "Minor Modifications ". The
appropriate evaluation criteria are listed below:
1. An increase in dwelling unit density or lot coverage for residential
development. The proposal does not involve a residential development,
therefore, this standard does not apply.
2. A change in the ratio or number of different types of dwelling units.
This criterion is not applicable, as this request does not involve a residential
development.
3. A change that requires additional on -site parking in accordance with
Chapter 18.765. The required parking for this use is 3.7 spaces per 1,000
square feet of gross floor area (minimum) to 5.0 spaces per 1,000 square
feet of gross floor area (maximum). This results in a parking requirement
of 59 to 79 spaces. The site currently has 62 parking spaces and the
proposed modification would add three spaces bringing the total parking to
65 spaces. Sixty -five (65) spaces is between the minimum (59) and
maximum (79) spaces required by Code. Since there is no additional
square footage provided and the new spaces are within the Code
requirements, this criterion is met.
4. A change in the type of commercial or industrial structures as defined
by the Uniform Building Code. No change in the structural occupancy
type o the building is proposed. Therefore, this criteria is not applicable.
5. An increase in the height of the buildings(s) by more than 20 percent.
No increase in the height of the existing building is proposed. Therefore
this criterion does not apply.
6. A change in the type and location of accessways and parking areas
where off -site traffic would be affected. This request will not require a
change in accessways or parking areas where off -site traffic would be
affected. This criterion is met.
r1av z.WOMRIONI►'v.�rX19F #n9"
Julia Hajduk
Group Mackenzie Project #990275
September 22, 1999
Page 5
7. An increase in vehicular traffic to an from the site and the increase can
be expected to exceed 20 vehicles per day. The modifications to the
parking area will not result in any additional vehicle trips. This criterion
does not apply.
8. An increase in the floor areas proposed for a non - residential use by
more than ten percent excluding expansions under 5,000 square feet.
No increases in floor area are proposed. This criterion does not apply.
9. A reduction in the area reserved for common open space and/or usable
open space that reduces the open space area below the minimum
required by the code or reduces the open space areas by more than ten
percent. There is no area reserved for common open space, therefore this
criterion does not apply.
10. A reduction of project amenities (recreational facilities, screening;
and/or, landscaping provisions) below the minimum established by the
code or by more than ten percent where specified in the site plan. The
proposed modification will result in the removal of a small amount of
landscaping. However, 25.7% landscaping is provided, which far exceeds
the 15% required by Code.
11. A modification to the conditions imposed at the time of Site
Development Review approval that are not the subject of criteria (B).1
through 10 above. The applicant has provided findings that demonstrate
the modification will not preclude conformance to the original Site
Development Review's Conditions of Approval. Therefore, this criterion is
satisfied.
If you have any questions or need additional information, please call me at 224 -9560.
in ,
Knight
Planning Project Manager
JRK/wp
C. Dan Boyden - Pacific Crest Partners
H:\PROJECTS\9902751 W P\912211. SK
|
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[�ITY O[' TIGARD - RECEIPT OF PAYMENT RECE7PT NO. :99-31875j
CHECK AMOUNl : 100.0N
CRFDIT CARf - : N.00
CHANGE 0.00
-
NAME : GRObP MACkENZIE CASH AMOUNT � �.0�
ADDRESS ENGJNEERING INCORPOPATED PAYMENT DATE : 09/30/99
PO 80X 69039 SU8DIVISION �
PORTLAND, OR 972N1-0N39
PU E OF PAYMENT AMOUNT PAID PURPOSE OF PAYMENT AMOUNT PAID
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LAND USE APPL 100'00
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/' SITE PLAN
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SITE AND
GRADING PLAN
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EXPIRES: 12/31/99
GROUP YACNENZIE 1999
ALL RIGHTS RESERVED
INCA URAYNR ARE THE KWEM OF
GROUP NY:NENZIE AND NE NOT TO 9E
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NTrNUGT NODR VIRMN PERN6SI2N
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tltlYYa� CLOSING DATE
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DATE: 5/26/99
DRAWN BY:
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MINOR DEEM FIEVIEW 9/7/99 N•nw...w+ R. 1N.
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SITE DATA
WC
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BANK
3,640 SO. FT.
3,610 SQ FT.
C
RETAIL OFFICE
11,990 SQ FT.
11,990 SQ FT.
TOTAL
15,630 SO. FT.
15,630 SQ FT.
PARKING RATIO (4.34/1000)
52 STALLS
65 STALLS
�7K
SCHOLLS CENTER
ACCESSIBLE:
3
3
PARKING LOT
COMPACT:
33
36
REVISION
STANDARD:
26
30
SITE AREA (ROUGH ESTIMATE)
57,500
57,500
LANDSCAPE
REWIRED: &625 — ISX
REQUIRED: &625 — 15X
PROVIDED: 15,670 — 27%
PROVIDED: 14,760 — 25.71E
ZONE: CP
CONST. TYPE: V N
OCCUPANCY. 82
PACIFIC CREST
(NON- SPRINKLERED)
PARTNERS
nW Tltl.
SITE AND
GRADING PLAN
`4Y EKf�1
DODDN
1y •
EXPIRES: 12/31/99
GROUP YACNENZIE 1999
ALL RIGHTS RESERVED
INCA URAYNR ARE THE KWEM OF
GROUP NY:NENZIE AND NE NOT TO 9E
VAO OR REPROWCEO W — MMK..
NTrNUGT NODR VIRMN PERN6SI2N
=1.10—
s REVISION EWTRIN
tltlYYa� CLOSING DATE
a Q
DATE: 5/26/99
DRAWN BY:
CHECKED BY:
C1
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